You guys are good whenever this meeting to order this meeting to order 708. Uh secretary, can you please call the role? Barbary Benisa is now no longer a member. >> No longer.
>> No, she was taken out. Felicia Salazar >> present. >> Trinet Baron present. Gerardina Mandola >> present. >> Justin. >> Charles Dames >> present. >> Suzanne >> present. >> Jacqueline >> yes.
>> Omar. Any other comments? >> The ferals of mission deletions. Um, I got some new information that I made. You know, maybe I'll when we get to the collaboration thing, I'll add it to that
one. >> Um, approval of the minutes. Um, you have in your package the minutes for >> the minutes are for October 8th and September. >> October 8th. We're already >> September 10th.
>> You guys approved them last meeting. will approve them as as as I guess. >> No, you guys approve them with edits and I'm pending the updated. >> Yeah, I I >> Yeah, been so busy. I I'll probably
>> You don't have to bring them. Just send them to me when you have them ready because they already approved it. >> Probably chairperson's report. I think the time for everybody else. Did we approve the minute? >> No, you I'm sorry. Uh, do I hear a
motion to approve the minutes of October 8th? >> I I have I motion to approve the meeting. >> I second it. >> Okay. >> Discussion. >> All in favor? >> I um share person's report. I wrote this
down because it it's going to be a lot of reading, but just for the record, the copy that pass for everybody. Um it's basically a debriefing of the seminal report to the council um chairperson's quarterly meeting the
debriefing and request to to staff and also our budget that we have now which is 38,500 just real quick >> just
yeah I have No, you have this. >> No, >> I need a copy of >> my back. I made like everybody. >> There's an extra one. >> You need it?
>> Yes, because I give mine away thinking that I was having it. Thank you. Okay. So, basically um they reviewed the the report. They were very happy with our um our success in our in attendance so forth.
um they they commented on the chaos that we had at the Hispanic heads and they they uh they said that we need to control more of the walkups and um basically I also gave them the white paper that we had done back in 2020
because it's in the council and I wanted them to be aware of it because it was approved by the previous one. So um and then uh I show them the the pictures of the she already saw of the floating art for our lakes and they really liked
it. So um and and Jeremy was there and uh he was you know worthy. So they were very happy and it was very well received and as far as the chair quarterly meeting quarterly meeting um everybody
gave a report and basically they want to collaborate with us. Um the special needs is doing a um an art exhibit and they want to work with us so we can help them you know with it. I don't know when it's going to be. Do you know anything?
>> No ma'am. >> No. Okay. So I guess um Vivian will give you more information later. Uh economic development we are working with them with amaz. I'll talk more about it later. Um neighbor improvement committee. Um again we're collaborating
with them with the RJ public places and the entrance features and all that. So that's basically the collaboration we're having. Um the committee concern uh was something that we need to work on this
as per the managers. Um we wanted you know I think we're okay now but there's some committees that have issues with forum. So instead of having two members for council member to you make it one and then um present it I mean get the
vote from the members and then present it at the meeting say our committee wants to reduce because I know the education not education elderly has three members per council member we have two so if we want to see the
I think we have 10. So that's that's more than more than one. So uh as long as everybody you know shows up and we have forum because there's some committees again and we used to have issues with the forum but um it's it's up to you. Uh
I'd like to make a motion to reduce the number of members to you know we issue with the forum. So um I'm sure, you know, right now we're fine, but just in the future we can bring it up again, I guess.
>> Motion the motion, the motion is to reduce basically what >> um to sh the change the requirement. The motion is to shift the requirement from two members per council member to one member per council member to prevent
quorum issues. >> Okay. Is there a second on that? >> Yes, I second that. >> Okay. Discussion. Okay. discussion. >> Uh why would we need to do that if we have >> in the future? No. >> If our committee is allowed 12 right now, right? Or something.
>> Well, through the chair. The motion is there is no like if that's later than then that's when you put the motion. >> The discussion remember what I said last time. We we're discussing that motion. >> I am. >> So So what what is >> my question is why do we have to make this motion when we have a availability
of 12? We only have 10 filled out. We still need corn. If we had seven filled out, you're gonna still need corn. >> Oh, yeah. Yeah. So, we're still quart. >> Yeah. Well, we had Let's see. We There's three that are out now, right? >> Yeah. Three.
>> Carla Z and >> so uh that would be 14. No, >> you have two council members. >> So, yeah, but you currently have 10 sitting people. You're you're voting to get rid of three of you guys. If you guys >> No, no, no. We don't want to get rid of three. All we're saying is
>> Well, if you're saying reduce it to one four that we couldn't have quum because we had right now our our quum is what? Six. >> Your quorum is 50% plus one. >> Okay. So now we have >> Yeah. six cuz it's 10 of you guys. But what I'm saying is your motion is to go
down from two per council, which is what you guys currently have, to one per council. That means seven members. That means three of you are going to get kicked out. >> No, no, no, no. I don't want to do that. >> That's what I That's why I was saying why do we need to do a motion? >> Well, then >> if if we already are allowed up to 12 if
we got 10, we got 10. >> But the 50% of the future for the future is what happened. >> If the issue comes again, we'll we'll handle it, I guess. But I wanted I wanted to mention it because there was a discussion and there's a committee that only has six members.
>> But I'm I'm Yes, that's my mind right now. But I'm just saying why do we need to vote on it if it's already because there's the motion >> and and the manager said to bring it to the members and get it. >> Yeah, but Felicia that was for committees who have issues with their
forum. I don't think I just wanted but you can you guys can put motions forward. That's fine. >> Seconded. >> Uh we had discussion discussion. Okay. >> But this is not a through the chair. This is confusing. This is not something that's going to happen now that we have
to take out some people. >> No, but that is her motion. I mean, if your motion, your approval, >> I thought it was the future. >> There there's no I mean, she >> for the future. >> There's no future cuz who's going to hold you guys accountable to then okay, seven months from now, let's go back to council. No, you guys give me that
direction like we're going with it, >> right? But I'm thinking let's say somebody that has two, a councilman that has two and one of them leaves, then that only stays one because they have >> By the way, this is just a request to council at this point because council is the one that needs to approve it. But >> the any request to council from the
committee needs to come from an approval of the committee. >> That's the that's the reason I brought it up just said. >> Okay. >> Yeah. But it doesn't make sense to put a motion forward for that right now. >> Okay. So unless >> I I withdraw my motion. >> I withdraw my motion. Yeah, I think so.
>> Because right now we we're okay. It was before that we had >> we had the problem. >> Okay. >> Oh, another another concern that the the chairs of the committees had that the events were not being uh promoted enough
to help with attendance. Um in our in our situation, we have you know um we're we're doing okay. um event announcement and that that one is the one that I agree on is the event announcement need to be included in a visible area in a
town website and and improve marketing efforts. So that's something that we can work with and and you explained that to to the to the people at that meeting. So that's >> through the chair the council member said they're going to start coming
>> huh >> did the council members say they're going to start attending >> attending >> of all the events we have. We better sell some more than one. >> Yeah, I know. But that's something that we we have to work on. And I think we had one member for a concert and the others they don't attend. I don't know why
>> but as far as the concern was not the the council member but people because it's not some of our events are not >> you know I I've been handing out flyers and email them >> way. I want to ask the alle don't each
council member have a list of people in their area otherwise if you live in >> it's remember that our council is not broken up by section >> it's not like ours now >> cuz I was saying maybe they could they could send out a notice to all their
members all the people that voted for them hey we need you to help support us but if you know if it's all accepted it's not work >> but through the chair I remember that we used to be able to do like an email blast. >> We do >> of all the people that are registered
everybody. >> So, let me explain something to you guys. We do have a monthly newsletter when where all the activities, initiatives, all the committees, all town stuff is put on there, >> but it doesn't go out automatically to any resident. It goes out to anybody who subscribes, >> right? >> Because we cannot just add people on a
list and start like bombarding them with information that they didn't ask. So if like you want to receive it or you want to receive it, you they can sign up to our newsletter and then at that point that approval allows us to do it every >> but they have to subscribe like the init the initiation has to come from the
person who's interested. >> How many if you have registered? Is there an idea? Because it used to be,000. No, but it used to be like 16,000 registered. >> I cannot give you the number because I don't but if you want to send me an email, I'll I'll get the information from the team. >> Yeah, because that that is big. if you
could do an email blast like that, >> you know, and then also um and I'll be willing to help with that. Uh the Chamber of Commerce will also do an email blast for us of their members. I'm sure that uh you know uh uh who's the
one in charge now? First Origin uh was raise a president >> and I'm sure that you know and then they have a large base of people >> big. Let's move on to the next one. Uh and this is the final thing is the request to the to staff is I went to the
website and and I want to refund it is uh we need to update our roster. I don't know if you've done it in the past two days but you still had some people that were not there are no longer there. Um, I went into the event pictures. There's no pictures. The videos are from 2020.
So, we have a lot of good videos like from the past fourth fourth of July. And we have I can I can give you or share with with the town the the videos that we take from our concerts and so forth. We want people when they go to our website and go to our page to see what
we have done which is not available unfortunately. And um also one comment that I had from this lady at the veterans parade um that she tried to sign up uh on the website and you know
she had trouble you know getting you know her son to sign up for future events. So I was thinking of probably create like a banner because I know you go to each committee and you say to sponsor or to volunteer. I think it's
something that it should be very visual. When you open the page, boom, have the banner say or have like one of those things that's roll or whatever that they can click on it and then go directly to to to uh >> and who would handle all of that? >> They they would have to do it if they
would have to, you know, re not redo. I I know they they just finished redoing their website, but have something easier for them to see. I mean, just check other websites and and some of them are very good. You just click on it and it is there. You don't have to hunt through
it, you know, make it more user friendly. And that concludes my report. You can read it. I believe I mean I basically read it, but uh that's I just wanted to >> and our budget is 38,000. >> Yes, that's our budget for the 2526
uh fiscal year. So, okay, next item. Okay. Okay. Holiday book reading is yeah we already did the share quarters and okay past and coming event brief report
holiday book reading an update and event coordination Justin so my understanding so I just want to make clear that I didn't coordinate this event so my the only thing I did was negotiate that that the change of
pricing with the um Mrs. closed. But from my understanding, she's booked and that aspect is good. >> She was Oh, she's booked for >> not busy. Booked for the event.
>> It's confirmed. She's confirmed. She's confirmed. >> She's confirmed. >> Okay. Um I saw Esther Poland the other day colon and she said she had all the goodie bags. She was going to bring them today. So >> yeah, she likes the goodie bag. She likes to do those. And I guess she was going to come today, but she's I think
>> you get the cookies. You get the cookies. >> Yeah, I get the gingerbread cookies. I ordered them from Amazon now. And >> do we have to get water? >> A little waters. I think we gave the little waters the last time. Juices. >> What juices? >> Sorry. Through the chair. I think it was juices. >> The little juices for the kids. And we
also have little waters too. >> Water. Just the water. The booty bags. Uhhuh. >> Through the chair. Did we talk to educational for the books? Um Actually, I haven't have had time, but I'll do that tomorrow. I promise. And also,
there was a lady that I met at the special things that they had at the park the other day, and they also uh she was happy to to join us and say if I don't get confirmation of the other one, at least we have a a backup. So, but I'll I'll check with the education advisory
board to they always like to come. So, I'll do that tomorrow. >> Okay. Either that or I can help you. Whichever way you >> No, no, but to bring the books. That's very very Yeah, they love that. They love that. Um, one other thing through the chair when I went on Eventbrite that
gave me the notice of this event, it said that it was already sold out. >> Yep. >> Yep. >> And when did this thing come out? >> No, I went Oh, I >> Your popular events get sold out and the other ones not so much. So, it's just sour when people want to but in the past
we've never had sold out. On the contrary, >> um, always sold out. You get sold out online. People just don't show up at every store. >> I remember Charles should go in. >> Well, with that said, do you guys want me to open up more tickets? I can. So,
just let me know. >> Yeah, absolutely. >> Let's not have the Hold on. The Mrs. Cl. I'm looking at it and it has 68. >> Yes. >> Capacity. >> So, I'm going to >> Yeah, because it's what 50? Is it 50?
>> It is 50. But you guys, depending on the events, you guys sometimes open more because people don't show up. So that's why I want to make sure that you guys are comfortable. >> We have 68. Okay. >> So I close it. >> Yeah. >> 68. Can it be 70? We'll close it at 70. Is that okay?
>> Because we we only get half the people. >> I mean, I thought my neighbors have kids and they they probably were going to come, but you >> I would go with Let's go with 70. >> 70 m. >> Maths. >> Okay. Anything else? >> We sold out bears.
>> So So is the goodie bags, the water? >> I think we may have opened it up more books and that's fine. >> Yeah. >> Anything else? Also, who's going to be there that day? >> Me. >> Okay. So, Elsa. >> Who else? Raise your hand.
>> Elsa. Elsa. >> Geraldine. >> Geraldine. >> I'll do the Charles. >> Gerald. My name >> and Charles. >> Charles
and me. >> I'm make sure I take pictures. >> We're fine. >> The space is very trendy. >> The two details confirmed like Justin mentioned the the the booking of Mrs. Car. So, we're good there. And I know
Charles worked on confirming the street players and I got confirmation from them that they're okay with it, too. So the only thing is that Mr. Player wants to know at what time are you guys arriving so that they make sure to have stop there at 11:30 >> at 11. No, you should the event.
>> No, we scheduled the event. >> 11:30, but Mrs. Claus doesn't get there. Well, like that's when she start. >> There's no reason to get there at 10:30. There's a left 45
because we just put the tape. That's it. Just remember, >> okay, I'll let them know on my end. There's been no other request from you guys. Reminder that you guys booked this on the same day as the 5K, so there no stops. >> Yeah, we had to do it because of the anniversary,
>> right? So, I'm just reminding you guys, is there anything you need? I need an ever platform. Nobody has submitted. So, I'm going to assume you guys are >> the juice and all that. We got a request. >> Yes. >> No, but I you want me to request it? >> I mean, I it's not my event. I mean, I
understand needs to fill out the >> Is there any cost that need to be approved? As of right now, I have no approval from you guys other than obviously Mrs. Claus >> for the water. >> The water and the little juices. >> So, who's going to be the point of contact so I know who to give the credit card to if you guys need it? A
how do we order that? Um we order >> if you guys want me to order on Instacart I can. >> Yeah, that's usually. >> Do I just need you to send me a link and I can do it for you guys and it'll get delivered there. You guys just have to be there. >> You're not providing the tables anymore. >> Yeah. Anything that's offsite, we are
not providing tables in J. >> You got tables. >> You got tables. >> You have Yeah, they have tables. Yeah. That we could use. >> So the tables are good. But what I'm hearing from the committee is that you need an order for >> Okay. >> No. For what? You said
>> Okay. So, are you going to send me the link that you want me to >> Yeah. >> Okay. >> Is um >> Do you want to put a motion forward for the amount that you're thinking of spending so they know? >> Let me see. What's What's in that? Well, they have a this is this has 700 and
something, right? >> Motion of what? >> That's exact. >> Okay. I make a motion to recommend um the small waters and the the small juices for the um Mrs. Cross for the
holiday reading. >> Uh not to exceed $100. >> Yeah. >> Not to exceed $100. >> Is there a second? >> I second it. >> Okay. Discussion. Uh how much are we paying clause? How much are we paying
close? Just >> remember extended package. >> Everything else has been donated. >> I'm donating the >> Yeah, the little bag.
>> Is that with or without the reindeer? >> I think the budget for that Well, it's both books together. >> That's what I'm aiming. >> That's what I'm aiming. You guys already approved the the invoice and it does take up a lot of your budget. Yeah. How much is it? You know, >> I think like 675.
>> Does anybody in the committee has anybody in the committee written a book? >> It might end up to be that one. Let's see what happens. One day at a time. >> Okay. Are we done with the motion?
>> How much is you approved? 610 for the fores be $100. >> The water is like >> everything is going to be like $50 if anything. >> Or we could just get water, not juices, but the kids like the little juices.
>> The little boxes. >> Yeah, >> the little boxes. Yeah. >> I'm just keeping in mind that >> Oh, and we need 100 bucks for your next book talk. >> Well, yeah. Right. I will sleep tonight. Um the um ice we need a
>> we don't have stock that because it's we were gonna be at the 5K. >> Oh. >> So if you want I can add it though to the order and make sure it gets there. >> Okay. Do we have a cooler? >> You guys may have to come pick it up. >> I have to check cuz you guys do it the same morning as the
>> Does anybody have a cooler? >> Does anybody have a cooler? >> Not big enough. >> I have a I have a cooler somebody or drop it off somewhere. You could bring it to me. >> It's like like the >> Yeah, that's the one. >> Or leave it with Gerald.
>> Yeah, leave it with Geraldine. >> Are we talking about big one? It's like this. >> Yeah. >> Remember that lobby is very small. And if you have the book, >> we've had that before. They're white coolers. >> Now, they do have a little refrigerator, right? So, we could put something in the
refrigerator, too. >> It's really little. >> Yeah. Small. Okay. All right. But we will need ice. juice, water, and ice for $100. >> Is that your revised motion? >> Not to exceed $100. >> That's your revised motion?
>> Yes. >> Okay. >> Second. We need it again. >> Second. >> All in favor? >> Against. >> And also, you'll send me the link of the juice and the water that you want. >> Okay. Um, >> also next uh next item.
>> Do I have to fill out a form right? >> That's all you need. That's fine. to send me a link. But remember, if you guys don't fill out a form, I'm not going to confirm anything else for you guys. >> So then I need to do a form for you. >> If you need anything else? Yeah. Um, >> no, no, that's all I need.
>> If not, just send me the link for that and I'll >> get to to the link on Instacart or whatever. >> Yeah, whatever you find from Publix or just so I have an idea of what you want and I'll order it >> and I I'll make sure it gets there. >> Perfect. >> Okay, I'm going to pass this around. I
know the last time for the calendar of events we the proposed days were selected um and uh we we ended up on the Hispanic Heritage Month which it was October 10th
26. Please sign up which one you want to be because otherwise we're going to spend a lot of time going over it and give it back to me and then we'll >> and then let's move on to the next item main street live
>> 10 that okay we we had a meeting I attended the economic development meeting um last um October 30th it was a very very long meeting they uh they cover their stuff and And when I got to make live, they um
they couldn't make up their mind what marketing they were going to use. I said, "Well, you need to have a plan and then basically, you know, provide it." Um I explained to them and they're aware that
they remade um Tom remade this that the two um first were, you know, were approved but pending with funding. Um I I got an email. This is just not confirmed that
we have two potential um what is it? What is it we call it? Uh >> sponsored >> sponsored >> uh what I had it right here. Oh, the main street. They actually the economic development came up with this
sponsorship uh form and they have u the concert series sponsor for 2,500 and then the silver sponsor 600 cost per sponsor. So if you can the the person sponsoring can sponsor different concerts and um but only one concert
series. The thing is that we got an email from Matthew this afternoon. That's >> a mayor and there's two titled sponsors. >> Well, as of right now, I can tell you officially, we're only accepting one and only one has come through and it was it
came through tonight. Like I got the official form >> and it was Andrea from the grants. >> Andrea, >> they will be the title sponsor sounds like. >> Oh, so the other two >> I haven't been to anything. Yeah, it was. Uh, >> so what is the title sponsor? >> The title sponsor is 2,500.
>> Okay. >> Okay. So that they decided to have >> this is the package just so you guys know that she's referring to is the one I sent you guys on Monday. Yeah, I saw it. Yeah. >> But that's ex essentially what she's referring. >> Oh, there we have three paid for. Is
that what you're saying? >> No, we have three confirmed that we're paying for it. And then there were two the first two >> that were not that you guys had you guys sponsor but just to have a cushion you
know >> the the money that we have is only for >> right that's what you guys were willing to pay out of your >> but now now we have three title so because that's >> no I know I know they have it's not confirmed but we have to see
>> but I'm letting you know that it won't be confirmed because it's limited to one sponsor Once the title sponsorship is taken, that's it. >> Okay. So, I have a question through the chair. If you have the 2500 uh title sponsorship, >> okay, >> then a 600 silver sponsor, why don't we
have a,000 platinum? >> Because that's not the way we broke down the concert. >> That that was that was >> because now that we have people wanting to be title sponsors, they might be willing to do the >> that the package was shared with it says it very explicitly there. It's limited
to one sponsor. So, once one sponsor is in, you're done. The only opportunity you have though to be a silver sponsor, >> but silver sponsor then they can they can sponsor different concert. >> Yeah, they can sponsor two if they want >> if they want to do the 2500 but that's
taken the 2500 can be used for different ones. >> Yeah, but you got to check that they still want to be sponsors even though they're not >> Yeah, they would have to sign up using the phone. Yeah, they have to sign up and then we'll we'll discuss it to them say by the way you didn't send your stuff on time somebody
>> because another thing is I know when I used to do the f our festival if we had a grand sponsor that let's say it was the car then we could not have any other sponsor that >> that's why it says category exclusive >> but then we were able to get grand
sponsors from another other businesses that it did not conflict So, >> but you have to remember that this event is not that big for us to even like Right. Cuz we have like for example a 5K, we have like six levels, but it makes sense for that event. >> Yeah. >> For this one that's starting off, we can't do that.
>> Yeah. It's a shame because the platinum would have worked with someone. >> Yeah. The bronze or >> Yeah. Okay. So, what I need to do is contact those two, which are very good sponsors, but they'll do it. They'll do it. It's just a matter I I'll get Matthew to convince him because he's
better of a negotiator than I would. I mean, >> are you going to convince him to do the 600? >> Yeah. >> Okay. >> And then instead of just because the the flexibility of the 600 is they can sponsor >> more >> more and with that money we can pay. >> Okay. >> All right.
>> And I think our budget because the last one is less instead of the 2700 is 900 which is a DJ. I think we have, you know, whatever. I think we we're okay. We we can start advertising. And I I uh
you know, I think we I don't know which flag to use, but I mean, I have one that doesn't have >> Well, the one that's approved by the town is the one I printed for you guys right here. >> Correct. It's the one that I >> say seeking sponsors. >> No, no. This one, the original that I
had was saying >> was not approved by the sound because it does not say >> Oh, it doesn't have >> right. >> Okay. And doesn't have the logo, >> but by the sounds of it, soon enough you guys will have enough funding for it. So, you should be fine. And then at that point, I'll update it and I'll >> manage to edit it.
>> I didn't see that. At least I don't work with graphics. >> Oh, okay. No, because it looks, you know, let Yeah, it looks different. >> Okay. Through the chair one more time. Uh the the the 116 is paid five. The 220 is paid for.
>> The other way around. >> No, they're not. >> The first the bottom three instead of the top three. So we didn't have to rush getting money for the first >> because of the of the month. We thought that March, April, and May were good. >> I think we went by the ban and then the
date. >> Yes. after you know that's the way I fig okay I mean sponsor once her sponsor send like for the 600 for example you guys will be covered and then that's it you guys are initative
anymore >> correct more like >> okay there's a type >> okay good um where okay good >> opportunities >> so economic culture affairs and grants the gram should be in the tender because they're the main
>> English side. So, >> that one has So, I wouldn't take this. >> We have time. We We still >> through the chair. Just so you know, that has a typo. So, if you guys maybe I would say don't take it and I'll send you opportunity, >> right? So, I'll send you guys
>> No, no, what I can do is send you the Because this is kind of blurry. >> It's It's different than what I have here. I can send you the canvas file. >> Yeah, that works. >> So, that way you can change it in. >> Okay. send it to me and I'll let her know. >> Okay, I'll send it to you tomorrow morning. Okay, perfect. >> She's the one.
>> Yeah. Yeah. Okay. I'll send it to you. >> Okay. And the next item uh through the chair. >> Yes, ma'am. >> Can I go quickly back to item 7 A2 the calendar events?
>> Yes. Uh are you signing it up? Um my question is we don't we have one already that we already signed up for >> when I presented last time we just did the dates and then basically you know I give you the option to pick whatever you want to do. If not I'll assign uh I'll
assign people because you know we need um you know to get >> I just could have sworn we had empty see how how sign up I think you filled that out. That's your your handwriting the dates. The days was the main thing that we wanted to do last time that we
discussed. >> We have a different flyer on the agenda. Yeah. Just >> it was that was the original and then we got new pictures. So it's been evolving. >> So now we have another new one. >> So yeah, we'll we'll have the final one
in a couple of days. >> So >> for So um are we done with the M3 live? Any questions? >> I think we're we're clear on that. Any questions? Oh, we didn't have to make a motion.
>> Um, okay. Next item is um >> the anniversary celebration. We've been working diligently on it. Um, we are uh luckily I think we we're the only concern that the the food truck have uh
Oscar uh reached out to you about he had a question about >> he provided the list today. >> Oh, you provided a list. >> He provided the list today. provided a list of everything that he's going to include, including the the booths, >> food vendors, and food booths. Yes. Okay. Uh I haven't received a copy. So,
I mean, I'm I'm done. I provide him what, you know, because he was asking for I said, "Well, here I'm done. I I don't want to get involved in that anymore." Um so, that one is is moving forward. Um, I would like for you, if you can, I have
some flyers here, to please, please promote it. We want I mean, I know the the sponsorship form said uh 2,000 maximum, but we want to fill out the parts. I mean, we we invested a lot of time and effort on it. >> It doesn't say max. It says estimate.
>> Estimate. Okay. So, um it's going to be fun. We're gonna have a Scottish band doing the intro of the big pipes. >> Bad pipes. Uh, and whatever. >> And, um, you know, it's is should be,
you know, nice event. Uh, we're going to have the the band which is um, last kids. Uh, what is it? >> And that's December >> December 6. September 6 from 4 to 8. So, we're trying to do an We're going to
have a video recorder um recording like the guy that does the 4th of July. They want to do a historic video of the town. So, they're going to project it at the beginning and then at the end because I went to the highly 100 year anniversary and they projected it
at the end and the place was empty. So, it's just when people get there, we watch it and then whoever wants to stay till the end, they can watch it again. So, it's moving along. Uh we're having our meeting on the 19th to go over things that are appendage. So it has
been a lot of hard work uh and very very few of us. So hopefully next time. What time does it start? >> But we're going to be there like a little bit before 4 because so you can see you know the inter
>> at the where we have our the 4th of July. It should be very colorful and festive. We're going to have games. We're going to have a lot of nice food and uh please spread the word. We need to get a lot of
people away. And this only happens every often. It's not like for the July that we do every year. And um if you have any questions, just give me a call or email me and uh you know to update you on
what's um so we have the cake, we have everything. We have lots of stuff there. Um you're welcome to listen to our to our meeting which is kind of good and I think >> so. And then the next item moving on to the next item collaboration with the
local culture and public um I got a call. We're going to jump to the the other one. I contacted >> Pierre >> and uh to invite him today via online or to come personally.
>> Unfortunately, he had a book talk today so he can come but he he wants to come for the December 10th to see what is it that he wants to collaborate with us for. you know, he he may have artists, he may have writers. So, we'll see what he he's
proposing. He he just said that he want to collaborate with us, but he wasn't too clear. But that that should be exciting. I mean, the I don't know if you're aware that Leon Frances is is a very very old uh institution or organization that uh gets involved in a
lot of cultural things. Uh they teach French, they go they do activities. If you go to the website, you can see all the activities that they and and actually uh when I was a kid in Cuba, they they did have one there. >> Yeah. >> So, it's they they're international. So, it's an international organization and
very very good one. Uh the next one is one that I wanted to share with you. Um, Maria Spinosa Maria Jose like I called her. She's uh she worked with a with the Frost Museum
and she's inviting us for a private tour of the museum, but um I want to check with you which dates will be available because she asked us to be to have a few dates um that you'll
be able to come. I guess this has to be during the week because I don't know if they go off the work on the weekend. So, it's just staff there to greet us and give us a tour and then we have the opportunity to see this. >> Ah, yes. >> Okay. I saw it already when I did the
tour with the day delegation and I wanted to go back even if I had to buy my tickets but I asked her you know um in case people ask are we going to be able to see the Da Vinci exhibit and she said yes everything is complimentary so
don't miss an opportunity so um I just need to know what dates you'll be uh you know able to go during the week I already told by sale she wants to go uh I you're welcome to come too and um
anybody else that can make it in the you know >> so we're looking november >> November I mean the the exhibit I mean this is >> it's until when the exhibit is until April >> but if we can do it before the end of the year would be better I think I don't
know but it's it's up to I mean I want everybody to be able to go >> yeah because you got you have Thanksgiving in the middle here >> um So >> October 4th, >> it's a 12.
>> Uh, >> so just um I mean you don't need to dates. >> We might as well. >> Yeah, do it now, but at least you know >> propose a couple of dates. >> That was the last couple days.
>> Uh we're last when I was there the the tour was I mean we're supposed to be there at 11. So if we leave here, I mean I I left my office at 10:30, made it to Biscane in 30 minutes, but it took me 20
minutes from the exit of the I95 to the museum. So >> an hour more. >> No, now easily. >> Easily. It's horrible. >> But if I leave around 10:00, the traffic is fine. >> I have an Uber guy that only charges me $20 an hour. So we can Uber
over there. Well, we'll see what he >> do. Okay, that's the thing. Okay. Well, where the 19th you guys have, right? >> I mean, the 19th
>> I can 20th is a Thursday. I'm good. >> And the 21st is a Friday. >> November. >> You're working, right? >> You don't have any days off. >> Thanksgiving. pointed this one.
>> Can I make a suggestion? >> Um that maybe we like tables. So I think maybe we share with maybe a some dates that works for everybody just because feel like we're going to waste a lot of time trying to pick a date. >> No, that's why I was saying to me and then we can
>> Yeah. >> Yeah. But there not that many dates because we have Thanksgiving. I honestly think we should probably wait till after the holidays if I'm being honest because it's like so much stuff going on >> after Thanksgiving. >> I would say after Christmas I would say maybe January. >> January.
>> January. >> I would say January. >> January. Yes. >> I would say January is going to be better. >> Then we'll discuss with >> Yeah. In January my work >> that way that we all clear out of holidays. A lot going on. >> I have to check my my
>> I'll get in with her. get a dates that she's good for. >> She wants us to be her date. Then they're over day. >> Suggesting January 6. >> Yeah, that's the three kings. That was a nice one. Three kings. >> It's a good day.
>> Yeah. Okay. The six or the or the or the eighth? I think January 6th. >> 13. >> She's aiming for Tuesdays. She's aiming. You like Tuesdays? Yeah. Either way, >> I would say the six or the eight or the
13th. >> Right. >> I personally am for the eighth. >> Oh, you're on the eight. Okay. So, the sixth and the 13th. The US says >> January 16th or the 13th. >> Oh, the 13th. >> It's going to be cold, guys.
>> 60. It'll be 60. Cold was 35° in New York. It's kind of breezy and it's the other day like >> let's just put down January >> 6 or the 13th. >> Right. Let's put that down for now then. Let's
>> Okay. Uh what time? Uh should we be there like 10:30, 11 o'clock? >> 11 11 I will not be I'll be working. >> We can do two. >> Okay. So that's another thing. >> So let's let's table it right now because I think we're going to go
through the weekend. >> Huh? >> She wants dates. >> She wants the lady from the museum. >> And let me tell you, >> let's email it and that way we can move on. >> It's expensive. >> Yeah, the parking is she gave us parking.
>> Yeah, the parking $16. >> Yeah, but when I saw how much the tickets were, it would have been a lot of money. >> Yeah, but it's a good compliment. You can't miss this. Yeah. >> Can I take a picture? >> The six or the third. >> How many can attempt to forget to begin with?
>> Raise your hand. >> I can but not until >> unfortunate. >> Okay. >> So, one, two, three, four, five, six. That'll be approximately six. I use seven. >> Two, three, four, five, six. Oh, six.
One, two, charge. You want to go? >> Three chars. >> How can you make that twos of that? Because of what days are bad days why do we picking I mean pick wait the first and the 15th
>> the 15th 15th is the third >> the sixth or the 15th >> he's okay not going to >> he's okay not going >> that's not how >> he doesn't care >> that's what he's saying he's okay not going >> okay why don't >> he's saying don't move it just for
Okay. Which way? >> I'm sorry. I thought you We're changing the date. I can't do Tuesdays. >> Okay. So, the 15th was forget about Tuesdays. >> The 15th is a Thursday. >> 15.
Just put 13 or 15. That's it. 15. That's it. >> 13 or 15. >> Okay, that's it. Any other dates? context for those numbers. >> Okay. Uh so those the only two dates that you
>> another one would be on the 22nd which is a Thursday. >> Okay. They're going to pick those dates. They're going to give him three and then and then if she says pick one I'll pick either one. >> Okay. Remember Tuesday >> and then they may say oh that day we may have a meeting or
>> and then you guys decide if you want to go next time. Let's move on. I'll give her these three days dates and then she'll say fine. >> So 13:15 and 27 >> 13:15 and that's what makes correct and then we'll pick one day from there at
11. We be there at 11:00 a.m. So we need to leave here like at 10. >> So we need to be here by 10:00. >> We can plan that later. Can we move on? >> Okay, let's move on. What time is it? >> 7:55.
>> 7:55. Okay, friend. >> Um, festival light. That's an easy one. Um, request we we couldn't volunteer last year. We had a table. >> Neither chair. I think trying to explain
that you miss you skipped over >> friends of the library. >> Oh, the friends of the library. Uh, I sent an email to her. She hasn't responded. So, >> so I'm waiting for her to see what she want us to collaborate with. I know that she's going to have like a something but
yeah, Prince of the Library. I'm waiting for her response. I got response for other two, but not um the Festival of Light is November 22nd and I'm requesting I mean they give us a table. I'm going to have a table with brochures and and probably have a
little video of one of our events of you know Fourth of July so people can see what we do. A lot of people get excited. Last time we handed out a lot of things um for the kids that have print out of games and things. >> The festival of light is at 6 p.m.,
right? >> No, it starts at 3. I don't have the You have receipt the new the new one? >> No, I'll share with you. >> I know it's from 3 to something. >> I know they open the 3:30 to 7:30. I'm assuming that it's the same time.
>> Oh, to 7:30. >> Yeah. So, um, any raise your hand if you're going to be helping. >> Yeah, but not the whole time. >> No, no, no, no. You have to be there the whole time. >> I should be able to help a little bit, too. So, maybe we maybe we can cut off.
>> Yeah. Okay. >> Yeah. >> So, it's going to be Geraldine. Um, >> Josh, >> I'll be there. No, just show up. Yeah. I'll help in our table. >> I'll help. >> Last time we had a great location. now that they opened that 1910. I don't know
if they'll give us that space, but that was perfect for us. Okay. So, we'll, you know, we we have well, this is our next meeting is after this, but we'll we'll keep in touch on that. Who's going to be there? You know, just show up. Uh I
think last time I was there at around 5. No. >> Yeah. So, I was there at 3:30. >> Yeah. I know that. >> But we need to set up and all that. I I'll bring less stuff. 55. Yes. So, um, the budget, um,
there's a copy for all of you. >> So, that's the latest, >> right? >> Okay. And new business, culinary bike ride. Um, I was um given the date. >> Yeah. Just so you know, through the chair, I sent it to see like all of you
guys today. So, that's what she's putting. So um the thing here and I I want clarification from you and your email you say >> feel free to start conversation with local restaurants. Um do we have a sponsorship or registration because
without that they they're not going to have >> there is no sponsorship form for that event because the event >> registration how how did we do >> that's why um if you guys I'll double check but I don't think last year we did remember that last year staff did it completely so we really just offered the
details of the event to the restaurants and they just sent a confirmation you know saying yes we're in and we're going to provide that >> with the details that I don't know I know some of the event the the restaurant people but not all of them. So, you know, >> it's really whichever ones. Again, I
sent that info because it sounded like you guys want to come back into, you know, the planning of the event. >> So, I know Mario said he was going to start talking to some restaurants. So, it's really I guess whoever you know >> and a lot of the restaurants are returning so they'll know. >> So, what is what is the budget for this?
>> Because I it's going to be by by the way it's cultural, neighborhood improvement committee and economic development. Those three committees are involved in this. >> So, >> and we're contributing money. >> No, >> no, it's just historically members of those committees have come together to kind of like plan the event.
>> Up until at least two years ago, that's how it used to go. >> Yeah. It fell apart and then the town took it over and then >> because people are asking me where's the next culinary bike and he said I don't know. >> Well, now you guys have the date. >> Now we have the date. >> So, you can start telling them that cuz that's confirmed.
>> So, I can Is there fly already? You know, we don't have a flag because that's the that's the problem that we don't we don't start selling tickets and the the event isn't official. Yeah. Until we have restaurants and >> you have only two months to put this >> but you can do I mean what I think is a good promotional thing is share the
video recaps of the previous years. >> Okay. The first one that we did was amazing. I don't know who did it. >> I don't know if we have good video foot or the first one. >> I don't know we posted on one I can I don't know. Well, we have some that were we paid a professional like videographer
to do so to promote the event. >> Correct. >> So, those are it's on our YouTube >> and that's what we tell people. >> I did include like a little tidbit of like you guys will get promotional whatever. Like that's really all there is to it. That's what they're agreed. >> We can use that.
>> Okay. But through the chair, if I go let's say to Flatia Pamper Gabri, >> it has to follow the route. >> Yeah. The route. >> Yes. They are the route. Yes. In the route. Uhhuh. He's done it before. >> He's done it before. But is there a letter or anything that I can present?
>> I just need an email confirming him something that says that he he's in. If you guys want, I'll create a form that I can send you something. >> Yeah. Something that I can stop doing that because people the restaurants would never do it. Like they would never take the time to be like, "Yeah, we're in." Like,
>> no, but I don't fill it up. >> Okay. >> Yeah. I can let them set everybody here. Here's the guys cuz I sent it today but I'm elderly. >> So I'll also send out a form that I confirming.
>> Yeah. Yeah. >> Okay. Anything else? >> Yeah. >> Um one extra I guess detail on that. What we've done previously for that event is >> the start is here and unfortunately the route we're kind of stuck with. That's just the route. Like we're not going to go to the other side of town.
>> Yeah. Um, but with that said, what we've done in the past, if there's like one or two restaurants that are maybe out of the path and would like to to participate, we open up that opportunity, we just have to do it like they have to uh move their like station >> to the start.
>> Okay. >> So, we've done that before in case they're outside of the Exactly. Like if it's one of the where the fooyo is >> if there's any restaurant that wants to do it, we would just put them at start. >> Okay. >> Yeah. Like that. I also had the opportunity. >> Yeah. Also, I remember one time I helped
out with the registration and then there were booths. So, people came handing out water and then >> Yeah, that's when we we had a water sponsor that year. So, they they set up >> we had >> but in terms of money, we don't really need any funding for that event because the council approved the budget for this year, which is why we can have it.
>> Okay. >> Um it covers police, it covers the the start line, the finish line, the gas, the DJ that's in the beginning. Um, and then the tickets once we have x amount of restaurants per confirmed near the same or higher. >> I don't know right now. I have to look
it up. >> Yeah. Okay. >> But I know that they gave us enough funding to cover all the needs for the event. >> Um, then we just charge people a ticket price to participate which we cap it at 200. I'm telling you guys right now the event sells out. So if you plan on attending, make sure you buy the ticket
as soon as you live. >> I can't help with registration before. >> And then so yeah, we sell the tickets at x amount of dollars. I think it's about 35. Don't quote me. And then there's like a $50 ticket if you want to go on the psycho party, which is like >> So, let's say if part is a one.
>> Usually we do two. >> Let's say if Amy from Vicky Vicky Bakery wants to do it, she'll have to do that. >> No, she on the route. >> Okay. >> I was talking more about if it's somebody on the other side of town.
>> Yeah. Over there where they have payway pay pay. chicken or the chicken. >> No, like where Chipotle is. That's what I mean. That's for example that gets neglect. >> Yes. Over there. Right. Latin Americrop.
>> If there's restaurants here that want to participate, that's what we can accommodate. >> We're not going there. Are we going to um village? >> Yes. >> Oh, we're doing plenty of parking there. >> Oh, we have we have we have some questions. >> Let's move on. Um >> if you have any questions related to
Okay. >> Okay. >> Um unless there's any other questions. I think we covered everything. >> This is the list that you gave me. Whoa. I can't read the handwriting. Okay. Fishing tournament vet. Okay. Black
history. Um Okay, Black History Month, we need to rethink that. We need to do something new. So, we'll talk about it. We have time through the chair. If that's the case, what I would suggest, because I think we've had this conversation before, but if nobody really gets the ball moving on any quotes, kind of like how Geraldine
Justin did with Hispanic Heritage, if you don't start confirming those things in advance, the reality is it's not because you have the holidays. You can forget about November and December at this point. >> And then it's to plan things ahead. I mean like like >> I would say start converting restaurants
or at least getting quotes and get that conversation started because if not you're going to default to the same thing. >> I think for the next meeting we should have an idea of what we want to do. >> But what I'm saying is like I'm encouraging you guys to start that convers and just bring like actual quotes because if not and then you guys
can have a country that you want to do >> uh once you have it already. Um and then next time we'll talk this further. Okay. announcements. Any announcements? >> Um, thanks to Al. I reached out to
um the sheriff for our women of distinction keynote speaker, >> but that just went out. >> So, it be a while before they were able >> if they don't respond, we can reach out to and see if he can connect us. So,
>> we're addressing. Yeah, you can reach out. >> They could reach out fabric. >> Yeah, but let's let's go the route first. I'll send them an email and then we'll go from there.
>> They they had a rough time >> and maybe start thinking about the categories because I feel like you guys go back and forth every year about categories. So, >> yeah, >> if you want to revisit that and look at what we've done, >> now's the time to do it. >> We want that to probably get announced
that too. We always do. >> And we still cannot count on any tables or chairs. >> If it's in town hall, yes. >> Okay. >> The problem is when it's offsite. >> Okay. >> Also, if it's at the park, it's fine too, right? Cuz we have tables.
>> What time is it? We still have 807. >> So, those would be my chair that I would encourage you guys, anybody who's interested in changing anything Black History Month related, bring quotes next meeting. >> Yeah. And anybody when it comes to the awards again because I know you guys go
back and forth like start looking at the descriptions now because like that December we can already kind of go live with it. If now you guys are going to have to delay it till January, >> right? >> And then now you're going into February, March, >> right?
>> Okay. So any other question? None. Um, we're make a motion to adjourn at >> What time is it? >> 810. >> 8 second. >> 87. >> 807. >> Hey. Hey. Good. We start at what time? >> 7:08.
>> 7:08. Hey, >> perfect. >> You been away one minute. >> And there was a lot of to cover. >> Yeah, we we