83 or 81. We want to smooth it up. Um there's some I don't know how how we can address this. The just the item and then you talk about when you get Yeah, we we need to get approved. The item is that uh the town is not giving
us uh onsite offsite uh tables and chairs. So I don't know how to label that one but that's something that we need to especially update update with the materials update I would say materials or materials
update by the town and I'll let them know what the staff okay this favor I
Okay so material update regarding on. Okay. Any any other deletions or addition? An addition um like for us to consider um having some sort of name tags um that represent who
we are or the events that would be we cannot wear the shirts. Okay. So motion by to add item to talk about the name tag for events. Second by anybody else. A second. Gerald second it. All in favor? I
anybody business, right? Yes. For members. Yeah. Because if we don't wear the shirt and they can recognize Okay. Yeah. I see how there's a a budget issue there.
Okay. Um anything else? Okay, let's move on. Uh budget meeting workshop debriefing chairperson report. As you know, um did we do the minutes? No. No. Oh, no. I'm sorry.
I keep jumping on. Okay. Uh, in the minutes, the only thing that I see, by the way, brief to the point that is Elsa's was an excuse. Let me show you my little chart that I
chair. Can you please I guess I'll pick the tummy for last. I just sent you one, but that one then we have to put it also as so just I don't know if you have it open because I can't comput. So that's it. Any other corrections?
Yes. Mayor motion to approve them minutes if you got correction. I second. Okay. Discussion have a favor. I Okay. Okay. Now, now I found stuff
the chair's person the chair while you're talking about budget although for next year I'm going to distribute six years. Um oh please um at the meeting on the 22nd
which I attended and uh um Geraldine was there on our behalf and of course22 they discussed a lot of items. One thing that it was in the presentation I was very happy was that they're not touching
the fourth of July budget. So that is good because otherwise we would have to really, you know, struggle how to put that together, but they're not touching our Fourth of July event.
um the other item and I gave them u a breakdown of our wish list and our most attended events and I basically told them that the reason that we're requesting the money was because you know vendors cost is
going up and uh to take this into consideration but so they could see where our money is being spent and then I spoke to them briefly on on the possibility of moving some money from the concert in part to to um I mean it's it's concerts but so we can make get
more money you know um to main street like to main street so we I mean we can have for that money we can have three bands or four bands so it's just handling the money or making sure that we use the money efficiently the money that we get
so they they basically said that committees are not getting any money so this our wish list is basically know. So, um, so we'll see. And then afterwards, couple of of the council members said that they will try to to help us out with someone. How they going
to do it? I don't know. So, that's basically it on on that. The second was uh the the the chairperson quarterly meeting and um which was uh August 5th. They basically
you know all the members spoke about their events and their planning and um I spoke about you know our events and basically at the end I I asked them to collaborate all
the committees to collaborate because I see a lot of uh application on and events like cultural things that they're doing on their own and you know we we need to just join together and and work as a team and and basically know who's
doing what, which the intent of that meeting is to make sure that everybody knows who's doing what. So that's basically it. So um that's my two reports. Um okay, next item through the chair. Yes, ma'am.
Um it or I is this the current budget on the balance we actually have now or there's still stuff? There's still um a big charge from 4th of July. Yeah, that's what I thought. Okay, thank you. Okay, any other questions? Okay, let's move on
to the old business past and upcoming events. Um, a brief update. Summer strength concert coming up this Saturday is uh everything is moving along. We have uh the orchestra, the sound person. We have everything set up. We're going
to pick up the food and and the stuff that's uh needed. But I basically need who's going to be there helping serving the food at the registration table. Okay, registration table. Let me put that in there. Registration
would be anybody else because it's going to be a lot of people. I won't be there. No, we we have two two chairs for for registration. So Marine for sure she's there all the time. Who else positions are
that one? No, the other one is helping with the food and the food. I have I have everything and the food. You do the food? Yeah, I'll take care of the food. And then we need people and whatever.
We need everybody working. Yeah. Yeah. Okay. Uh Suzanne and Meline registration. generally we're all going to be doing something. Yeah. Yeah. Especially intermission, you have to intermission
out there and at the end pick up. Yeah. Whatever's eating the musicians. Yeah. They come in to eat. This is okay. So food
geraldine Elsa I'll be doing that too but I have to like run inside to get everything in order um everything everybody except for the for the registration with only two people
everybody else will help you know yeah because people tend to go in with the food and we have to tell them no you cannot go Friday. So, okay, we're all set to go and um
yeah, I'll I'll I think they're arriving between 5 5:30 and I'll get in touch with So, what time do you want to please be there by 6:45 6:30? Sorry. Yeah. 6:45 to 7.
7:30. 7:30. Starts at 7:30. Okay. So when people start arriving around 7:34 they get there 6:45 is good 6:45 arrival they have like a 30 minute uh 20 minute
admission 30 minute no le 15 the band is no who's the who's the liaison you know how they usually have or Charles in the
past sometimes there where we set up the food for them separate and no no they come in and eat from the table with everybody they help them so they come out yeah they come out they come in and they eat the musician you're going to be eating with a musician basically because they come in and they
they eat something it's not it's not as it's the one feels very informal they come in they eat and they go in and then at the end they because they're not singing because the other ones they they don't They were saying that the issue of separating them
and feeding them afterwards. I have a question. I have a couple people have asked me if they can attend but it's sold out already. Is there like a waiting list? I have as a matter of fact I do create I did create I did create
me their names and what we do is just give me a moment here because I know we registered people half of them show up on that note wouldn't it be a good idea to put like make it more more capacity so it doesn't fill out 200
200 is I told that's what we have now. That's all we have. Yes. And it's sold out. You have 200 and it's sold out. 200 is the capacity of the chapel. It's 200 only. It looked like it would hold more. No, it says 200. Okay. And you said it's sold out.
And that's what we have on event 100. I mean 200 200 and it's sold out. As we know, it's always half, right? So, but there's people I already have several people that have contacted me that just, you know, and I already contacted members.
I will send me the names, text them to me and I'll add them to the list. I have a I created another list. So, when I they come in, they I give them to Meline and she can check them out. So, that's basically it. Other than that,
we hope that we get a good turnout. It's the music is going to be beautiful. You already sent me the program which is 11 by7 by the way and I'm going to get out to do an in 11 by 17. Yes, huge program. Oh, but they're giving us they're giving us
because I can print 11 by 17 in my office but but in color of course and and I don't want to take too much time is she's going to give us a 100 free of charge you know like a gift to us. So, you know, basically we'll if we
run out of programs, we run out of because they had to show up like family. So, but that's basically the program. They go through so many actually they have a concert at 4:00 before hours. So, they're going to be like very tired,
but they're playing they're not. So, that that's basically it. So, 6:45 please through the chair. Yes, ma'am. Attached to our agenda were public's receipts, order summary. Is that for the Saturday?
Yes, that was for your knowledge. Huh? Do we need to go? Actually, I asked and she said, "You have $600 of all the deductions." And as a matter of fact, I have the I have the
the we approved the proposed and deducting the performance fee, the rental. That's why I included the rental because they had not submitted. And actually, it's less than last year. No, the reason I'm asking I was curious why we have receipt when we use don't have
receipts unless an information thing for you in case you have the question and of course you had we wanted to know but uh that's basically we we had $600 to do all the food and and you know we already had the food. So those receipts are for the for the
cost Saturday. Yes, that's an attachment. And then when I'll finish my my paperwork, I'll attach it like so we know what we spend this year. So next year we you know okay the following is books.
Okay. This is the event form. This is for I Elsa is the fourth or the 6th? The fourth. September through uh at 6:30. So that's for her. Yeah. 6:30.
For for the people that come in is at 6:30. Also be 6:00. Yeah. So that way we can maybe put the food. Well, that's my event. And then I also put the layout and I also put more or
less the budget from what you gave me today and even a few dollars ahead. of the day. So anyway, I I emailed the off and um we seem to be all set for the September 4 to the last uh
this week sent me an update of about 28 people have registered, right? Yeah, as of yesterday. As of yesterday. Yeah. But it just um registration just came out. So, you know, I'm sure you know we'll be getting more people. Seem to be a lot of interest. So, um
I think we're pretty well set. Um the uh the chamber the AC is working or no? Yes, it is. Oh, okay. But I can Okay. Yeah, because the other day it wasn't working. So, I was curious to see if it's working. It's working.
Um of course, this year I don't need an IT person because we don't have the Zoom. The only thing I want to make sure that the podium the microphone on the po podium and I need a port on the microphone which I put on my which okay and the tables and the
chairs. Yes. Okay. How much is the book $8.99 the Spanish one is $13. I don't know why you get it on on Amazon. Yeah. Or you buy one and the other one the second
one is 50% off. Yeah. Yeah. But I don't know how many they have. I don't know because it was on. Yeah. Let's do something. Yeah. We can we add a link to that buying the book on our page so people can I think I think she going to have No, no, she's not going to have she's
not going to bring the book, right? So So assuming that they're the the guests don't have the book or not aware of that, maybe they think that they're going to be able to buy it here. Yeah, people. Can we read the message? Can we on the on the invitation on that we have
right can we have a link to where they can purchase the book especially with that promotion or can we buy 10 books at least 20 books and have them for the guests the author is going to be here too right yeah what can I give them for free yeah so they can buy
she's not going to sell them but we can sell them I mean the committee no the committee should not be handling but then we get money with that there maybe can She bring books. Does she have any books? She said no. No, she she's not selling. She's just signing.
Right. Right. So, so imagine that nobody brings a book. Oh, people are going to bring their books. Okay. Oh, yeah. Yeah. Yeah. What we need to do is social media to make sure that you bring your book even though it's on the flyer already. Quality sign. If you want to sign, of
course. Right. If you would like to have a your book signed, you know, or if you don't have your book, you could purchase the book through this link and it being sold. Go to Amazon or go to something. Ruffle booklet last year. No, we didn't raffle uh last year. The
year before that, we were able to get some books that Suzanne got very inexpensive, but that was because the author said that we had to have at least a minimum of 10 books there, you know, to give out to people.
But this author, do you want to have 10 books and we can raffle it? I could donate them and we could have them. Yeah, cuz last time we raffled some I'm I'm just I'm just thinking about the writer showing up and not time that we raffled it was because the
author might have paper. Yeah, but if she doesn't want us to do it no she she just basically said she'll be she would not be selling. She would be signing. But I don't Okay, just maybe there's they go into the the you know there's a link they click and it takes you right
to the to the book and you buy it for $8. seven this okay cannot accommodate so much if if you want us to do it do you want to do it or we give 10 books and then you wrap her it's up to you or five
say no she she don't want to sell it but so we donate the book well I I bring her and you get she specifically said no no book no books okay like she's not selling that the the writer is not selling the books she's not here to sell books
no but I think what I Oh, what we're saying is not selling raffling. You're going to raffle them and you have the book here. Yeah, I have I have no problem with raffering the book, you know. And I I don't think she'll have a problem either with because we're not selling them. We're not selling them.
We're raffering them. They're already purchased through if we do buying five. We're buying five or no five because remember it's question and answer. Then we got to give her time to sign
all these books. You know, everything takes time. I like five purchasing books. You want I mean donate. I'm just trying to see. So we have a if you want to do it,
you know. Sorry I brought that up. It's just I'm thinking about the other being there and not Okay. So how many books was it? No. No. We we've done before the raffling um you know we raffle the books which is fine but the author was on Zoom
a time factor here because we don't know how many people are going to show up and the line how it's going to be and then she's there signing each individual book plus a question and answer she's getting paid for that right of course she's getting paid for it yeah
no no she knows how to handle it she's done enough of the signing so they'll know uh do we We have to make a motion that we're going to huh see okay I'll make the motion book for the book talk for the book talk the red umbrella
to be raffle and you guys have the raffle tickets we have extra if not I'll find some extra yeah there's some raffle tickets anybody want to second it I'll be in favor all in favor I
nay that's very What's his name? Felicia. Pass by majority. Just put that Yeah, that's what you got. I have to get give you the the raffle tickets so that people come in like
we've done before. Okay. I won't be here also like they leave when I Yeah. Perfect. Perfect. Cuz I was going to be at the end anyway. Okay. Yes. Also, I have a question. You have to chair.
The chair. Okay. Through the chair. You're supposed to ask the chair when you see me. Okay. For clarification or just to remind me, I seem to recall that in years past did
we not bring a B or B and are we doing that this year? Okay. Through the chair. I'm going to answer. Um, the reason I haven't asked and we have done that and it worked out perfect is because I have someone that have donated all of that.
So, we have so much of the procco, the white wine and the pon noir to the point that she even told me today if you have more people I need to buy more, I'll buy more. I said, "No, no, no, no. Right now, I think and soda." We did bring soda in case we have students coming and
the water is what we're paying for which I put on that event. So unless you have something that you want to drink that night, feel free to bring it. But I don't think there's any need. So the answer to my question is this year the committee members are not
bringing or donating a bottle to correct because we got that all donated. Thank you. Thank you. Just wanted to clarify. Yeah. Thank you. Do we have their logo on there already? Cuz I have my leg on Vicki Bakery. Do you have This is a private company. Okay. So unless you want to put the
Dumas family me, but they're private. Okay. Yeah. Towards Elsa. We're having food from Vicki. I guess we're having food from Vicki. Uh she's
coming with a with a guest. So I have to talk to her and see what she's going to do. Uh, I'm telling her I'll tell her finger foods, but I don't know. Sometimes they do those little boxes, you know, which are so nice and they put a lot of different things inside the
little box because it's not going to be dinner time, you know, by then. So, I'm even thinking might be easier for us if she does the little bakery box that this and that on there. And and in reference to the alcohol, who
will be serving it? Okay. Charles is always my bartender. Okay, I'll help. Sure. Take that dab away from me. Okay. You're the chair. Make a list. Make a list of who's going to be helping. Okay. Charles will be the bartender.
Okay. Jackie and Jackie. Okay. I could be the bar. The what? The bar. The eyes. Oh, we'll need some people around the food, too. Yeah. Jerry. Yeah.
And then Yeah. Yeah. Um, did you get me? Yes, I did. Yes. Meline unless somebody else wants to help her. Yeah. I don't No, I won't for this
event. It's not going to be um I'd like to add that I already invited the people from the library so they may bring somebody because I I set up a table for them and okay and I'll remind them again they're Nancy M or
okay they'll send somebody okay and and as far as taking pictures um Omar you take photos with your phone I do you do you're the one that you want to be the photographer and And not one more.
We could have tikas. No, no, no, no, no, no. We're fine. We're fine. Okay. Photographers. I usually take the pictures. I usually take the pictures, but you know. Yeah. Because you use WhatsApp and
that's has better resolution than send it through text. Yeah. Okay. I'm saying it just because of equality literature and we can use that. Okay. And then Jackie, you stay with Charles. Okay. I won't be here, but I'll I'll leave the books with Okay. Perfect. Whatever.
Let's keep moving because we're being recorded. Okay. So, are we done with this item? Looks good. Are we done with this item? We are done with this item. Okay. Uh 73 Hispanic Heritage Month.
Okay. So, we're um we're doing well thanks to Omar who got a sponsor and Suzanne is sponsoring and Justin is sponsoring. Hey. Okay. So, we're we're in good shape because we were scrambling for money.
Um, we have um we have a flyer that we'd like to use, you know, which I'm going to give to isle because this has to be approved by the town. This is what the town came up with and this is what we're proposing.
Well, concept, you know, to get a little bit more color color. Yeah. I like the llama. I like the llama. We have to be No, we don't need to approve this. Just no, we don't have to approve this. This is just for
Yeah, the town has to do it. And I'm going to leave it with higher information. We need as much information on it for people to Yes. Yes. Clear. Oh, make that they know it's at the different new location. Yes. Yes. It's it's listed. It's listed.
New can put new location like highlight. They're going to show up here. 11 and Justin did some great negotiating with prices for the band and the dancers. So, we you know, I think we're going to
be okay. And um no, you just have to we'll hand you uh we'll we'll give you the list, you know, we'll make it up and then we'll just email it to you. Yeah, that's awesome. Okay,
so this is a very I this is what we should do all the time. Very quick package of information for us to Yeah, just to go over like the details and things so Yeah. So everybody's aware what we going to have. They're going to be the Marinetta dancers. Um
so they'll they do two performances. They're going to do one first and the second one involves getting the crowd involved. Um, so that will lead us into dancing with everybody like how we always end dancing. Um, then we have the Loed Manosuka band and so that's um a
six piece band. Um, they're only charging us $550 for six piece band. So, and they're going to play for the 45 minute. Um, uh, then we have the DJ that will take over for the last half and obviously when people are kind of getting coming
into the event. And then we have the Peruvian artist Roberto Carlos Aliva Hernandez. He's going to display 15 art pieces throughout the throughout the event. Some sculptural, some art piece, you know, pieces. So, some
Yes. If people want to buy him, they can buy him. But he's just donating his time to do this. Is it hung on the walls or easels or what? So, some of the some of the things are going to be on easels. Some things are going to be table if it's sculptural or
knock. We're trying to design everything over there. But um I I was thinking that being here is limited, but we have a lot of wall space here in case he wants to continue after the event to have Yeah, we'll talk to him after the event
and ask him if he wants to. I I have the layout and the elevations the size of the space. So, you know, I need to either send it to him so he's aware of what he has here. We cannot glue anything on the wall. Everything's
has to be either movable, you know, otherwise because the town would not allow that. I just haven't talked to him about that aspect because I wanted him to focus on the the event. But yeah, I'll tell him that that's something that the town is offering
can be a lot of color to that room. It makes you Yeah, it does. Yes, it does. But we don't have that. And then um so Dr. Lemon's going to be doing the food. They're going to be doing ceviche, sushi rolls, and chafa rice. And then
for dessert they're doing cispro lemeno which is what you you probably it's like a kind of like a dul de leche with mering. It's it's a very like very
discuss a couple of things because they're displaying artwork that's probably worth a good chunk of money. Can you please put them in contact with me because we normally have to have like a weaver sign just all that makes sense. Just connect them with me and we'll get
that for the event because here good point. And then I'll remind you guys the committee unless you want to take a new vote. Uh the last time we talked about artwork in town hall, you guys said that the artwork had to be like whatever if he decides I guess to do it here
that um we need to look at or the committee needs to look at the artwork that's going to be displayed here. You guys need to approve it. Yeah. Um by the way, one time we we didn't have quorum and we were doing the Earth Day one and the manager approved it. He said that right. But it wasn't acknowledged as a
cultural affair. So that's why I'm saying if it's going to Yes, it was. It was a cultural affair. I'm letting you know what the vote was. So the direction right now that I have from the committee based off minutes is that was a right. So again you guys can take it up for a vote again. That's why I'm making you guys a vote. I mean that's up to you
guys. I always say the criteria is no obscenities, no political, nothing controversial. Art, you know, art is art, but it has to be you know very respectful of you know. Yeah. I wanted to mention that based
because I know you talked to her. So based on that, I think she put together hers and yours, and this is what she came up with. Yeah, that's much better. Yeah, that's better. And then we're going to put we want to put on there also location. Uh, yeah, we need the location. The address is on there, right? But she's got to say Miami Lakes.
I mean, they Sure. She can just add Miami Lakes to add Miami Lakes to that. Yeah. I would suggest you put something on there like a little star that says new location because people don't read. Yeah. Yeah. Yeah. And then also where it says maker
through the chair underneath where it says authentic cusine whatever it's not it's kind of distorted you know the the point though I think it's supposed to be like a stand your passport okay the thing is that the contrast the
contrast the font and the background is is you know it doesn't missing the city on purpose no they're going to put it yeah that's what she's saying to add it to Yeah, because there's nothing there. Doesn't say that Miami
centers because Miami legs is up there and you can't build that one other people. We know that Lakers know that they are on the upper. We're going to have outsiders coming
because they they event. Yeah. Yeah. Okay. Um, and then just quickly, we're going to we were talking about obviously Peru is not very um big with wines, but we did find two wines that we can serve that will work. Um, and then we're trying to see if we can get a um a
uh but we're trying to get someone to sponsor the peaceful hour so that we can do that as like a welcome drink to everybody at the event. Like at the door, it'll be going to have it's going to be very small. Yeah. because that's made with liquor
that's got brandy in it. Okay. And so it doesn't mean you can go up four times. You look at me. Yeah. And um yeah, it's just going to be a little taste. Yeah. Because I don't want to. It's called a
pisco sour. We're leaving the egg out of it because I don't know if anybody. So they don't need the foam. So But it's brandy. Is that It's brandy and pisco. Isco is a great Okay. And somebody's standing there with a tray with shots.
They're gonna try to find Yeah, we're gonna find the SP. We're going to try and find the sponsor. They had shots for the Philadelphia one. I attended it and they had like the Was it dinner? Yeah, but but we are because the drink is strong, right? It's a little strong.
It's sweet though, but it's really But it's strong. So, we're just going to use a little cup. It's fine. But we were thinking that anybody any restaurant that has a bar in the community could could be could be a great opportunity for them to sponsor the drink because
the bars offer not just you know Yeah. If Dr. Leon is doing the food and this other restaurant is doing the drinks. So there's another Peruvian restaurant on PSN. PSN. Yeah. Very good. They don't They don't have a bar. No,
they don't have a bar. They have But ch if they have a bar from your menu, but is this separate from what? No, no, no.
Oh, right. Sorry. Yeah. Yeah. So, and then just to finish up. So, we have up we'll have uplighting in the venue that I'm donating a projector that I'm donating to play on screen um you know like a slideshow kind of thing depending on if we're able to
get um a presenter from the Peruvian consulate to speak. If not, we have someone Suzanne will speak for us about Peru. Um and then videos that's what we normally do. Like I have a little video that I got Yeah. videos with it,
but let's make sure that we curate because we don't want to bombard people with too much information like little short videos. Yeah. But they'll be in the background. Yeah. And then um balloons are going to be donated by Miami Balloon Garden just
like last year. Um um that's um Brian Morera's wife. What is it called? Miami Balloon Garden. Um, can you send me that logo so we can add it to the flyer? Yeah, I'm gonna send you all the logos of all the sponsors. Yeah, we'll still have time. This is
October. And then, uh, we're getting this out of the And then same thing, we're thinking what we did last year where we all wore, you know, sim, you know, similar clothing with the, um, bandana and the Peruvian flag, white shirt.
Yeah. Pants. Exactly. Yeah. Or skirt. Yeah. Okay. As a question, as a matter of fact, Charles and I have put in our names for keeping sending bar
at this. So again, my question I repeat, the shots or the brandy at the door, is that separate from what Charles and I are doing? Separate. Yes. All right.
Yes. It's when they sign in they'll be able to get a little taste of this course. But is that just a question? That's it. One drink, one person, please registration.
Is is that separate before they get to the food bar? That's the So, do you want one of us standing? That's my question. Do you want one of us standing there?
No, I think um I think we have somebody to organize. Okay. Let's not spend too much time on this now because we need and one more question. Did anybody sign up for um volunteering for um I will let you know tomorrow because I have Okay. Yeah. Yeah.
CAC the budget. Go ahead. I have nothing to look for other than that you guys. The one that you sent us is that's the latest budget for you guys. Thank you. You put here fiscal year next year. I can't give you guys an update. That's a council decision to make that we won't
know till September 25th. Basically the update is um there is no update. No update. There is no update until September 25th. That is when council makes their final That's all we need is an update until
September. between that's when you have some that's when they picked the millillage. No, the mill has already the cap has already been set. That is when they finalize the entire budget section. Okay, maybe I'm reading this wrong, but I want to know
how do we have this column where it says $5,9997. It's saying we have $46130. Where are you? that is specifically under the Hispanic Heritage Month event for this current fiscal year. The event you guys are planning is next fiscal
year, October 1st, starting fiscal year. This budget is for the current fiscal year, right? We're inching towards the end of the fiscal year. Oh, okay. So, and this is what we have. You guys are working based on the assumption that you're going to get the same budget as last year,
which if you look at the beginning, which was $3,000, but again, as I just mentioned, we really won't know final numbers till September 25th, which is why I can't pay out any invoices, but they have been given to finance. They're on hold there until October.
Okay. And so far, how worth that we spent? We're at $3,130.36. That's without the last sponsor. Without that last sponsor, we will be under. Yes. All right. New business. New business. Holiday book reading. Uh
in your package, you see the new proposal for this uh funding actually, but it's um they increase the fee. So we have to our list or not.
What's in the last page of your attachments? I muted the email conversation with 640 probably. Yeah, that's I'll take this while you guys review this. I'll take this moment to remind you guys because I think you guys tend to forget it always comes up in the middle of the year. This money
comes out of the book reading line item and this covers two events. It covers the book talk, for example, the one that Elsa was putting on next month and the Santa Claus. So, keep in mind that that budget is supposed to cover both events.
Yeah. $750 to cover both events or one event or whatever you guys decide to do. But just keep that in mind as you're making your decisions. That's tough. So again, I'll remind you the new fiscal year starts October 1st. Um, so the first event that hits that
line item usually is the Christmas book reading and then towards end of this school year is the September book. I know the owner of this company. I just realized so I can talk to her and see if I can get it down. She's known me since I was 6 years old.
So I I will I will mention these people have had this on hold for two months for us. So, this is kind of like I need to let them know yes or no if you feel confident. Yeah, I know Jen. I've known her so Oh, for this company? Yeah. Yeah. Yeah. Okay. So, I just realized on my end, do I tell them no or do I
just forward you the email you want? Give me a day after. Do you want me to forward you this so you have the information? Um, I have this here. I can Yeah. All right. And then I just want to mention this to do my due diligence. Somebody emailed me about offering a Christmas
I was reading or something about. Yeah. So I forward it all to you and I included it there. It's a second to last part of I text messaged her yesterday to let her know that I will bring it up to to the committee. You see we wanted
to do this. It seems like she she has a trilogy Christmas story. I don't know if we can add this tour because our our event is, you know, it's just magic show and music and all that. More for children.
It's for children. I explained to her that we have the um advising board that donates free books to the kids. So, what I did basically was, you know, I'll bring it to the committee. Will you approve me? Yes. No. And I also told her to contact the library because they look
always for presentations at the library. to help her out. But I I don't know if that fits into the So, but uh I'll make a motion to to you guys to to see if you want to include her to have a table there to basically I
don't even know what she wants to sell a book or I don't think it's going to no but through the chair. You saw how small that space is. So, you know, we really don't have much space for anybody else. I'm just I'm just proposing it. You know, the motion to
to see if you want to include her in the program. So, is the motion to see or is the motion that you're proposing to add it just so that I can right so we can vote on it correctly? Yeah, but we the the motion is to include the author of this book as you
know as part of the program and u is there a second? Is there a second? Okay. Motion. Okay. I'll let her know. We can let another do the chair. Yes, this aisle book both the balance for the
book reading is because of the donations that we getting from this last one, right? Because of the sponsorship that the Miami likes more auto correct. Okay. Yeah. So through the chair
if if Justin cannot get her for less it it's a it's a tough call my opinion because it's $750 and $600 or $600 and something is for her. So the book talk will only have
$100 left the whole get a sponsor. Yeah. We sometimes get sponsors if the sponsors like what you you're promoting. Same for Miss. So yeah, and at this point I want just because we're going back to that. Um if
you're able to bring her down, if you can bring me that proposal or if you want to send it to me and I'll have it as the agenda packet so you guys can properly vote on it next meeting. Okay. And like that you actually know because right now we're just going to let's make a motion to allow Justin to
negotiate the fee for this. make it because if I don't make it we're asking that's why next meeting at least if I can get it back to what she was charged yeah what was that's why we don't have a budget
we need to schedule before was 5.95 around $500 is where we ask 400 something But it was Yeah, it was like $500.
It was ridiculous in this. Yeah. But through the chair, she's wonderful. So, we really really like her, you know, and she the way she said she's wonderful and you can tell her that that we love her. That's why you continue, you know,
but at this point $700 back to back. Yeah. This is the one day you let Yeah. Okay. That's done. And then of course when the the time
comes, uh oh, I was going to ask uh since Charles handles that event, uh I need someone to help him. Which event? the holiday book meeting because he takes care of the theater and all that, but I need somebody to Well,
you can you can help because you're already doing it. Uh Justin Charles, you need I'm actually not going to be here. So, no, but it's okay. You could be the Charles. Do you need assistant who is the negotiation? Oh, okay. Yeah, I can do that. I just won't be here the day yet. So Justin
will be the helper, the coach, not coordinator regarding, you know, the setting up and basically the event. Okay. While you're doing the Hispanic, but if he's not going to be here through the chair, he's not going to be here. Who wants
We need someone that's going to be present. Presenting off connecting while you guys are planning something. Again, another thing that I want you guys to be aware of to just do my due diligence here. We already have we've had a town event booked for this day for quite some time. We have the reindeer
run. Um yes, last year you guys also did it the same as the reindeer run. I think last year the sentiment was that you guys felt it was a little bit of different time so it didn't matter. But again, just making you guys aware as you decide. Well, basically from the the topic that
we're going to be talking about, this is an offside event. So the town will be helping us a minute, but we'll talk about it when we get to. So So who's going to be helping Charles? This is way off when it gets closer.
No, no. I'm saying like who who's going to help if I think Charles got that handled, right? Always help with the I always do the registration. So I'm saying when we get closer then who's available because I right now don't know what I'm doing in December, get along
next week. That's a point. So, yeah. Main thing is December. It's December 13th, right? Yeah. Okay. I'll be back. I'll be back. Charles, let me help you in the setup. The reason we moved there to the 13th
December 6, the town is doing their anniversary celebration. We got we're having our meeting on this um August 20th and we will, you know, have more information on it. The reason we don't talk much about it is because we're
still uh organizing it. So as soon as we get more information, but yeah, for sure because the anniversary is on December 5th and I know we're getting up the 5th. So we're doing the event on the but we we need to you know get the group uh
organized. It's very simple. That's the simple that one is simple one. It's just that I can already have it, but I'll pick it up. Okay. Music around music around town. Main Street Live. Um, as you know, um,
we were very successful with Main Street. Uh, little by little, um, the economic development um was going to help us with the marketing. That's what ladies decided to do. So we have uh I
haven't reached out to the to the bands yet because I wanted consensus of you of using you know the orchestra item was the concert which is
okay concert that's the symphony the other one is uh Fairway. Fairway. Okay, that's $10,500. We We don't need to create a new line on them. You can use that money since, you
know, we I mean, this is what we spoke about before and we see the success of the main street. It the money is being used better than just having one person. You know, the stage itself is a lot of money and the lighting and all that. So
doing it on main street we can have and I and I created u we uh like a little budget of what we spent on doing like we did the this past months. So I I I'll bring it
back. It's just that I need to have the the approval of moving on. So because we need to book these bands early on because January 2026 is a upon they they boo.
So uh if we want to use you know like I said the animist there is just using it and and Charles and Geraldine and Justin has been to to the events and this they and you they they have been improving and and even our mayor says where's the
next one? I say we need the money. So, it's just the we have the economic development is going to help us with the marketing. We have money there. We have the 10,500 that we can use. And and basically the
stage is about $600. The lighting is about 900. And then the most expensive part is the bands which runs between $800 and 12 to $1,300. your chair. How much would you say each
event? 2500 2,000 I would say I would say between 2,800 and 3,000 3,000. So we could we could we would only be to do three three well March April.
So we what we need to do is basically we can get sponsors. You know, we're trying to get the Grahams did basically all all three concerts this season. So, if we can get them on board for at least one or two and then we get a sponsor
and then we can get a sponsor. So, the idea is to to bring and it's not just the music. I'm trying to contact artists to display artwork and and and people are eager to do it. I people I mean I have a whole list of of bands that want to perform and artists that want to
display getting a space and and getting people you know to come and the last one was amazing. I mean the band was very good and and people were having fun and dancing. So that's the whole idea is to bring you know and the merchants the restaurant
of course too happy the first time to to move on with having the main street live and just contact the the bands to to start booking them
voices I mean prices then you have to so you have to make a motion through the chair I would say a motion is not needed because you guys already allocated funds for Main Street Live versus How about approving the bands? Exactly. What they haven't done is approved the band and you haven't put anything in your motion about the band.
Okay. Uh I have a list here. Um like I said, I I the idea again it was is to to have a theme for all this and we have I was thinking having American pop night, Brazilian night, Caribbean nights, American country nights, Latin
jazz, American nights. So we I I have already huh? No, but we can choose which one. I mean I give them the option and so from that I guess we have to pick three three or four. We I have to I have to contact you know potential sponsor to
see which ones you know the one is going to charge. So then the motion is to move on February, March and April. Pick three for fe one for March, February, March. Yeah, because normally it's January through to through May because June is very hot. Even the May
one was really hot again. So if we can do June, um January, June, I mean January, February, March, April, May, five. If we can do three and then do two from sponsors and one and it's like I said, $2,000
through the chair. I'm I'm assuming if I'm understanding right, you we're not doing a motion because we don't know what we're doing yet. But you're just saying that we're going to go ahead which is which we normally would do except that now the concert on the fairway is going to go to that, right? Okay.
So now we get together, you have to get together with who, what, where, and where and then we decide. Right. Yeah. The money is already allocated. Yeah. I will remind you as a committee as a committee you guys already agree that for next fiscal year should they give you the same amount you guys wanted
to do away with concert on the fairway like that's already been decided and that you guys were going to instead do Main Street Live all of them that's already been talked about right so there's no motion today okay that's that's I mean I brought this to you so to give you an idea of what potential
demands that we can have so I'll bring it next time with with quotes but Felicia since we are talking about it and you did mention dates of that. I don't think we had talked about last time. Give me the date so I can start looking at it and hoping okay this is the first time you're giving it to me. Thank you. And like that I can put it on
the calendar. Nobody else one with only the the one the revised one. I'm just putting a hold so it's on people's Yeah, that's the time the this third Saturday I mean third Friday of the month. Give us the dates. on this.
So she's proposing January 16th, February 20th, March 20th, April 17th, and May 15th. Do you say it again? I mean, so the chair is suggesting January 16th, February 20th, March 20th, April 17th,
and May 15th. Let me see if I can find the So one a month from January to May from 7:30 to February. Which one was February? The 20th. 7:30 to what? The third of the month.
The 15 minute break. Although one band would play for two straight hours. Can we get economic development to sponsor one? Because advertisement there's no advertisement saying they don't do advertisement to me. No. What? So let me explain to you just because I work with economic
development. Well, they're so obviously the town on our own. Imagine you guys are one committee out of a bunch. We schedule things based on what's going on that month on social media. However, social media gives you an option to do paid ads which you have to put in money and that allows you to
reach people. Like let's say internet and you follow the town. It doesn't really matter that we're reaching because you guys are already invested. What we really want to do is reach people that maybe aren't that aren't in the town, maybe that are 15 miles away, and we want to bring them here.
Economic developing to put money towards that expense to help you guys promote it to a further like that's 100 bucks. H Okay, go ahead. They're willing I think I mean last time when they were looking at it, they for like for example, they have a small event coming up and they're willing to
pump like $3,000 into advertising into that. So if you guys have a good series lined up, maybe they could sell it that way instead of just one at a time. They could just pump it out as hey have a series from January to May. But they are willing to collaborate with you guys on that end of it. So it's not
an excuse on you guys because they feel they as business owners and stuff they feel very strongly about the power of advertising with social media. So that's their idea of helping you guys. We're talking about the chamber
too, right? Well, I don't know about the chamber. Going through economic development themselves is going to put money towards promoting your Okay. And the chamber has also it
I'll give you I'll give you this. I'll send it to you guys. This is the proposal for the main street, right? But because this is 10, I guess just string the ones that you want them to. Yeah. No, it's just that I'm just getting those are people that have been
contacting me and they want to do it. What do they All right, we have two new items remember that got added. So, we have a update about now chairs or something. Yes. Yeah. So, um, usually, I mean, this doesn't apply to most of your events, but for anybody who's doing an event
that's offsite, for example, the ones that I can think of are this weekend that we're doing at the church and paint a picture for mom that we do at the farmers market. Going forward, anything that is chairs or tables, we are not the uh town is not going to be able to
provide it for the event. So, you guys are going to have to go through rentals. If it's something that's offsite, if it's in town hall and we have the tables and chairs, of course, we'll put it out for you. If it's at a park or inside the community center, we have inventory at those parks and community centers, so we can put it for you guys. But anything
that's offsite will no longer be delivered in terms of tables and chairs. The fishing thing will be offset. Oh, sorry. Yes, definitely. Fishing and the holiday book reading. There's four events that we do offsite. So, for those of you planning those events, please do the chair. The worst one is going to be the paint the picture
for moms. We got a lot of tape. Um, I was thinking about it. We may have to move it to the park because the park has to take the park veterans. Yeah, veterans. Just think about it. But you get the people because of
farmers market, right? That's a huge group. But you know what? Maybe Diego can help us with that. Well, we'll go or Yeah, maybe somebody can. But we can no longer transport. Yeah, because they've gotten lost and stuff. Yeah, that's that's the worst one. That's the worst one because the
budget for this event is open Saturday's one. No. So, we cancel. So, we talked to the church and the church is going to be able to put out the table. Yeah. Yeah. We already took care of that. Go on, Jet. Oh, the next item we have was the name tags for the members.
Go ahead. back to you. So I guess using the the like the event that's coming up, I think it's will be a great idea for us to be ID as part of the committee um for several reasons. People can come up to us and ask for
help. Um if anyone by any chance is behaving or misbehaving to certain things, people can identify someone from the committee either. So, so I think um and then again for beauty um you want to
go to these events and you want to look your best. So I'm not saying that these shirts are not but we cannot always wear our shirts to some events. So, so the idea of the name tag I think would be something that we should
consider whether it says the same thing town of Miami Lakes or perhaps even have our names or just cultural town of Miami Lakes. We used to make buttons but
Right. I mean I've seen I've seen I've seen the magnet ones on on Amazon. The magnets. Yeah. So they don't open. Yeah. So any perforations. Um I did get a quote from someone that I met at a network event um last week.
The price was a little bit um over what I thought it was. She was charging me like $400 for 12 tags. It was almost like $33 per tag. So the Chamber of Commerce when I was vice president, they gave us those with a
magnet, right? So the chamber might have a contact maybe but perhaps the the town of Miami has a company that they've worked before or if I'm allowed I could try to get a different quotes since it's just an idea that I just brought into the table. Um
but if we work with someone before it would be ideal. EDC has name tags so I can pull that invoice for you and share it just so you have something to go off of. Now it might be like a year or two old so keep that in mind but I can send it to you. Um I will remind you that as a committee
you guys are sent from procurement so there is not a specific vendor you have to use. You can go with whatever vendor as long as there's no conflict of interest like it's not a committee members business or something but outside of that you really go with anybody. I can give you s baby. I know the owner lamai very well. I'm wait for
the system. No. So, do we need to make a motion then to get tax or we're going to wait for the Let's wait for the Let's wait for the So, I'll get at least three quotes and we can compare um quantity. How many? One more.
Okay. See, they they they we get good price or we get quantity. I was only one. Is there any other city that wants to get hacked? The dealer, but remember that it's per like design that they sign like
like Well, the EDC has like the EDC logo on it. I don't know. I mean, I don't know what you're proposing it. No, no. I would like the logo, the little pin and all that, but I just think that if we wear a suit and everyone's looking all pretty to have just a name tag and like a little Miami
Lakes logo, something would set us apart from the crowd and through the chair. And it does work because in the fourth of July I have people approach me because of my Yeah. And when they had any concern of what was going on, they would approach me
because of that. So it does work. Yes. So, okay, let's uh bring your books. Next item. Okay, real quick. We spoke about a lot
of things, but we covered a lot of stuff, too. The two quick announcements. U friends of the library contacted us. day one to get a leazison and I try to tell the lady that um we as a committee could you
know be the basically the leasan to give them ideas of what the community needs as far as what the library can be used for and told them they do a lot of cultural events and I they do culture events in their facility so um I'm just
telling you know she wants to make u talk more about it with me. So, we'll see what how we can collaborate with them. Is that Nancy? No, no. This is a lady from downtown. It's called Friends of the Library. So, they uh they want us involved. I mean, I
think they approached several other committees, but we were the only one who responded. Of course, we we do book talk. And as a matter of fact, she requested uh information about the book talk. So, I went see if she's going to show up. She might show up. So and the second item is the cross science museum as you
know uh came to us a few months back to see how we can collaborate and um as far as we know they I I approached them to do the event for the anniversary and they have two programs that they can ride because they don't have the robot
thing and they're happy to collaborate with us on that and also on that note unfortunately it's open on October 4th North is where we open our Hispanic heritage. They're having the Dainci exhibit which I recommend. Yeah, I know that. But that's going to
be for a while. That's going to be for April. So, go online and get information. I'm excited. I mean, I used to be a member, but I I want to go see at least that one because the through the chair. I'm going to go this weekend with my grandkids,
but if anybody has tickets that they're not going to use, let me know. I already used the the ones I had. He went but they expired August 31st. Yeah, that's why I'm going this weekend. Yeah, he's got a son. Okay, I may give you mine. Oh, be able to use them. I didn't even
look at the expiration date. Yeah, I'll give you mine, too. Okay, that's it. Our next meeting is September 10th and Okay, motion to adjourn at 8:23. Motions were I