and get started. I am calling this meeting to order. It is It is on. It is Thursday, October 16th, 2025, and it is currently 6:30 p.m. We are here for our special taxing district quarterly town council workshop. Uh everyone, please uh rise. And uh council member Fernandez, if you could lead us in the pledge of allegiance to the flag of the United States of America and to the republic for which it --------- stands, one nation under God, indivisible, with liberty and justice for all. >> Thank you. And if you can remain standing and bow our heads. Uh Lord, we thank you for bringing us together on this day uh to hear out our residents,
address concerns regarding their specific special taxing districts. Uh as we take this meeting, we also want to lift up prayers uh for our uh Miami date county district 13 commissioner uh who lost his father uh very recently. We
pray for uh Renee Garcia's father uh that he may be uh in in heaven with you, Lord, and help us to have a good meeting. Amen. You may be seated. >> All righty. Madame Clerk, please call the role.
>> Council member Fernandez, >> present. >> Council member Cuadra Garcia is absent. Council member Garcia is absent, but he did text me that he is in traffic and he will be here shortly. Council member
Hzburg is absent. Council members Sanchez >> present. >> Vice Mayor Moretta >> present. >> And Mayor Diegas is absent. You may begin. >> Thank you, Madame uh clerk. And uh as a procedural nature, before moving on, I
will also remind the council um this is a workshop. We do not need a quorum for this workshop. Uh we're not taking action. We're here primarily to listen and engage in good ideas. Um, and then any actions that want to be taken have to be done so at a at a council meeting.
Uh, so with that said, uh, very briefly, anything on the order of business, additions, deferrals, hearing none, uh, we'll go ahead and move on with the agenda as published and open up for public comments. Madam clerk, you want to read the rules for public comments? >> Yes. First of all, good evening and
welcome to the special taxing district a workshop. If you're at home and you want to provide us your public comments, please, we always um ask you to do so. It's very simple. Just click on the reactions item and select race and and
it will allow you to to speak. We'll be affording you three minutes to speak. And if you're here for public comments, please, we welcome you just to approach the podium, state your name and address for the record. And as well, we will
provide you with three minutes. And um I always like to stress this comments or questions from the attending public shall always be directed to the mayor, vice mayor in a courtous tone. And to ensure the orderly conduct and efficiency of the meeting, public
comments will always be limited through three minutes per person. And please, no clapping, no applauding, heckling, or verbal outburst in support of or in opposition to a speaker. His her remarks shall be permitted. Thank you very much.
And again, if you're here for public comments, please just approach the podium and welcome. >> Thank you, Madam Clerk. Anyone for public comments? Anyone going once, going twice? Uh, madame clerk, is there anyone online?
>> No. Let the record reflect. We don't have any participants. >> And, uh, you don't need to read them into the record, Madam Clerk, but um, can you make mention of any written public comments that were turned in ahead of time? >> Yes. Thank you for the reminder. I did
receive um, I believe it was early this morning, an email, a written public comment from Mr. Boris Foster. So, for purposes of the record, that email was sent to all the elected officials, to the town manager, and to myself. So, I just want to state that for the record.
Thank you. >> Thank you, Madam Clerk. Has anyone changed their mind? Anyone want to come up for public comments? Seeing none, public comments is now closed and we will move on to staff reports, starting with uh lake maintenance cycles back to two per
month. JP. >> Good evening, Vice Mayor and Council. So, I'm going to start off with discussing uh lake maintenance cycles. We've uh reverted back to two cycles per month, which is our regular schedule. Um during the summertime from June through
September, we do increase it to three cycles per month uh due to uh during the summer higher temperatures, longer days, increased sunlight, which creates optimal conditions for algae. So, um, now that we're heading into cooler
temperatures, uh, we've reverted back to, uh, two cycles per month. Uh, fish stocking update. Uh, we, well, first off, do you have any questions on that? >> None here. Anyone? Continue.
>> Fish stocking update. Um, it's scheduled to be before the end of this month for Lake Hilda and Lake Patricia. Uh we're expecting to receive uh 338 um 338
uh bass uh measuring approximately 2 to three inches in length uh in both Lake Hilda and Lake Patricia. So >> I have a quick question. >> Go ahead. >> Councilman Sanchez. >> Oh, sorry. It's okay. So the two lakes
that we maintain as part of the special testing districts are just those two lakes. That is correct. So no lake inside of section one Royal both Royal Oaks and Loman. We do not maintain those lakes. >> Our only two lakes that we maintain is Lake Hilda and Lake Patricia. >> Okay. Thank you.
Um yes, the reason uh we're doing so now in October is uh the season is optimal for bass at this time. Uh typically it could be anytime it could be sometime in April or May. Um we missed that window
to do so. Unfortunately, there was there's a shortage of availability for bass. Um and so that's why we had to pivot to October. Um but it is going to be taken care of by the end of this month. >> Mr. Vice Mayor C
>> in our lakes, do we have anything that might be considered an invasive species that might be taken away from our fish population when we when we fill the lakes up with fish? >> I mean, or at this point, no. >> Bass in general are aggressors. I I
guess they're Titan bass are >> aggressive. So, uh >> Okay. Yeah, I I would have to look into it further, but I don't think so. >> All right. Just wondering, >> there shouldn't be any uh gators in the in those lakes either. So, >> I don't think a gator would be
considered invasive, though. >> I mean, if you're referring to a non-native, I can tell you that Lake Hilda has a goldfish that someone threw in there one day, and it has now gotten literally this big. >> Yeah. It's beautiful, by the way. It
looks like a It looks fake. It It looks like a mythical animal. >> Yeah. >> It's beautiful. Yeah. >> Sorry. So, 338 bass. Is that in um each lake or >> each lake >> combined? >> Each lake. >> Each lake. Okay. And then is that all the fish that were stocked? >> I'm sorry.
>> Is that all like just the 338 bass? Yeah. It sounded like there was a comma after that. >> No. Per per our budgeted funds. That was the allotted amount that we could got it. >> Yeah. >> Are those fish able to lay eggs and increase the fish population as well? >> Technically, >> that's the hope.
>> Okay. All right. Thank you, J. And uh for no particular reason, how long does it take a two to three inch bass to become approximately this big? >> I'm kidding. Uh but please continue. >> Um implement implementation of ID checks
of the guardgates. Uh we have um uh already begun uh as of June 19th. We began our ID checks in Royal Oaks East and Royal Oak Section 1. And uh we have since expanded to uh Miami Lakes Section
1 as of September 20th. Uh we are doing our scheduled hours from 1000 p.m. to 6:00 a.m. Uh which aligns with the um reduced vehicle activity during those hours. Um under this procedure, guards
are asking requesting for ID. They do not have to pro uh the resident or visitor does not have to provide ID. It is a public road. If they if they say that they don't want to provide ID, the guard will simply say okay, allow entry
and take a picture of their tag. >> Any questions on that? Yeah, >> there is. >> Uh go ahead. Uh Councilman. >> Yes. I would only like to state for the record that council member Ray Garcia has joined the meeting. Welcome, sir. Welcome, sir. >> Councilman Fernandez.
>> No, I just wanted to make a a comment about it. Um, at least as far as I'm concerned. I mean, I I drive in and out of there um on a day not not in the evening, not that late on a daily basis, but I certainly have come in and out and I I think it's working as far as I'm
concerned. Um there have been on a couple of occasions a guard not complying with with the new protocol and I've addressed it with them, but uh at least as far as I'm concerned, I think it's working. I think that, you know, at the end of the day, it's another deterrent and another way to make eye
contact with from the security guard to the driver and let them know that that we're aware that they're driving in. That's all it's about anyway. >> Thank you. >> Any other comments? Um, I'll briefly add, uh, number one, when you say that
you addressed it individually with them, uh, have you then been later on maybe seen that same guard later on another another day of the week or something like that and they're corrected or no? >> Two guards that I've seen. My my only
recommendation is talk to them individually but also let the manager know so that the manager can let JP know and he can talk to you know SFM and it could be handled I think from the administrative level from they they I don't know if you show up and you're
like I'm coun I'm Councilman Fernandez you know uh uh and and so you should listen to me but uh otherwise they're kind of just like you know that especially if they're unaware of the policy or anything like that they'd rather probably hear from their boss. >> No. And and I agree with you. The only reason why I didn't was because I
>> it was it was corrected and I thought, you know, I don't want to get them. I'm not there to get them in trouble or for them to get written up for any for any reason. But yeah, if I I think >> both you can let them know, but also also report it to the >> report. Yeah. >> To the manager. Um I I had a question on
section one on Miami Lake section one. Um how has the implementation gone there? Have we seen any issues, any hiccups, anything like that? >> Uh, John uh from SFM could uh speak further on that if if there's any
questions on hiccups on their end, but I can tell you we haven't received any reports >> of any uh anything. >> John, just make sure that the little green light at the bottom of the microphone is on. >> I think it's on. >> Yes, it's >> uh John Frenorf, SFM Security Services,
vice president of security operations. Uh thank you for for your question, Vice Mayor and council members. Um no, uh we've had no issues. It has been a clean implementation. We've had no uh encounters that would suggest uh any
type of uh issues. Um we have implemented a protocol to deescalate any situation. So uh we are pretty much aware that this may create an issue for for residents who may feel that we're interfering with the right. So we have
implemented a deescalation protocol that we discussed with with JP and we came to an agreement that it was best that uh we we trained our security officers on on those protocols. So that has been correct. >> And so no no protesters just sitting on
the lane blocking it. Nothing like that. >> No. And uh our security officers have been instructed that uh if someone were to block uh any lane uh they would simply place a cone on the back of that
vehicle indicating uh the rest of the uh residents that wish to enter to use a different lane. Uh and uh if uh the person requests uh police support uh we'll tell them that they're welcome to
call the police that you know we're not uh preventing them from entering the community. It's a public road as JP correctly indicated and uh we will wait for the police to arrive and address the situation. >> But do you have a protocol where your
guard calls the police? >> No. No, >> we will only call the police uh uh when we have a situation that requires the police's attention. Um if I may add, we also created a protocol prior to this
regarding suspicious vehicles. So, uh we discussed with JP that there are certain criteria that we will be looking for and if a vehicle matches that criteria, that's when we would implement that protocol. >> Okay, great. That's uh great to hear.
One last question on on the the ID checks as it relates to Royal Oaks East and Royal Oaks section one. Um the Royal Oaks entrances that have a single lane in, single lane out, no uh no resident
lane, right? Um and it's also a little bit of a shorter approach than what you would see at Miami Lake section one. Have we encountered any issues where maybe this has caused a backup where now cars are kind of waiting >> on >> like not able to turn into the street where where the gate is? Any issues like
that we're aware of? >> I'll let the JP comment, but this normally occurs uh during the school season primarily. >> It well I think he's referring to just the ID checks. It would be from 10 p.m. to 6:00 a.m. where there's very light
>> traffic. So, >> no, I I figured, but I just want to be sure. Councilman Sanchez, thank you. By the way, >> no. >> The security guards that are part of the four special testing districts though, are they So, for example, if if person X is one day at section one, is that
person always at section one or do they rotate between the special testing districts? >> Like one day they'll be at section one, another day they'll be in lock. >> No, I understand. Um we normally schedule our officers to work at one guard house. However, um manpower
situation is very fluid and we may need to uh utilize a security officer at a different site. So when that happens, we will assign a supervisor to provide training to that officer to familiarize the officer with the special
requirements of that guard house. Although our post orders may be the same. Mhm. >> Uh there are certain >> nuances >> nuances to each guard house that we need to make each security officer aware of. >> Understood. All right. Thank you. >> Uh Councilman Fernandez,
>> real quick, I have a regarding a suspicious vehicle. Do you have anything in your technology that'll allow the guard to note like a check mark or something where after they take a picture of the license plate that they that they note it in some manner that
that if it came back up or there was a break-in or or a a crime occurred that they would be able to to go back and see that that that particular car was somehow noted or at least uh they they had something that gave them a suspicion
about it. Whenever we receive information about an incident occurring, we will normally receive a request from JP to identify a certain vehicle within a certain time frame. We will go back and we will research our database and we will
identify a picture of that vehicle and we have done that multiple times. So, just to piggyback off that, what we'll receive is we'll receive a request from the police department asking, "Hey, can you see if you could pull up the
report from uh from this time to this time? There was a vehicle, there was a robbery." They already identified the vehicle probably through the um through the LPRs. So, they'll let us know and we'll provide that report to give them an exact time frame of when it occurred.
It it could be through the LPRs. could be through uh their investigation through the Ring cameras that somebody picked up the vehicle on the way and so they're just asking for the report. >> Thank you. Any other questions or comments on this issue? Uh thank you
John for for being here. >> No, my pleasure. >> Thank you. >> And then uh JP, you're on to STD decals update >> for Royal Oaks East and Royal Oak Section 1. We are uh in the process of ordering um 3,000 decals, 1,500 for each
special taxing district. Um we should have that before the end of this month we will have ordered the decals. And I am anticipating we would do the launch to uh move forward and um and pass out
um these decals starting in January. Why January? Why the long time frame? I'll be out for a little bit. I have a a baby on the way and so I I'd prefer me being being the one to implement this. Um so
it will be uh it'll be done in January when I get back. >> Perfectly valid reason >> through the chair. >> Uh Councilman Garcia, >> congratulations, brother. That's awesome. Quick question. Um, are you just going to are we handing these out to the residents or are we giving them uh guidance on where to put them to make
it easier to spot for the uh for the security guards to be able to see them quickly and get them through? >> We're going to give guidance on where they should put the decals on their vehicle. >> And that's front uh front center right above where the um the mirror would go
on the opposite side so it's not blocking their >> their view side of the the road. >> Excellent. Um, but it's in the middle so that it's visible from both sides. Uh, whether you're coming in, for example, from 168th where the guard house is on
your right hand side or if you come through 162nd where the guard house is on your left hand side, the guard will be able to see and identify the the decal as you come in. I recommend with the handing out of the stickers, maybe a one sheet with, you know, a picture of
where to put it because once you put it on, it's hard to take off. And it's again, if they start putting in the wrong places, it's going to slow down traffic with them having to look around or whatever. Some people might put it on their side or, you know, it's just that little one sheet with a visual aid on where to put it. It just I know it
sounds like common sense, but I think it'll help it'll help uh prevent them coming back, oh, I messed up my sticker. Can I get another one? Kind of thing. >> Yeah. So, that's the goal. We're going to be implementing a a whole campaign ahead of time to kind of notify the residents of both communities that this
is going to be taking place, that you'll be able to pick up your decals at uh Mary Collins Community Center. And the whole process where you fill out your application, how to fill out an application, all of that will be provided as soon as we receive the decals. We'll
start implementing that for a month or two and then we'll go ahead and launch. And part of when you pick up your decal, you will receive that um and that paper that will have that information as well as it'll be on the website. >> How big are they? Are they a couple
inches long or how? Because ideally you like to have the the guard notice it maybe 30 40t away. See? Oh, that's that's that's the So he opens it ready to go. Car goes through. You know, it just makes it a lot smoother. Do you know how big they are?
>> I want to say it's four inches. I I don't have the exact um >> in front of me, but uh I could pick it up a business card. >> Yeah. Okay. >> It's it's it's from the same brand, same company that um Lock Lman uses for their
um decals and we've had um success with that. So, it'll be the same size. >> Yeah. You It looks It sounds like you have everything um you got everything in order. I appreciate it. >> Yeah. >> Congratulations on the baby. >> Uh thank you, >> Councilman Fernandez. >> Congratulations. Yeah. >> Um, so to to that point, are we is the
protocol going to be that if there is a resident identified by the that decal, they will not have to take a a picture of the license plate? >> That is correct. >> I don't know if that was answered before, but Okay. >> That is correct. So if >> you the license plate or the license >> license plate, right?
>> Okay. >> Yeah. >> I don't know. >> The decal will if you only residents will have the decals. So the moment that you have you put the decal on your vehicle, you'll be given automatic entry
into the uh community, no uh picture of your tag will be taken, you'll go straight in. Okay? >> So the only people that will be getting their tags taken if if everyone picks up their decal, of course, is uh visitors >> that come into the community. Got it.
And then effectively you're um you you still have that backup of the LPR cameras that are taking every single vehicle that comes in. >> Right. It for in my case since I'm going to always go into the east. Uh so I have one on 79th Avenue that I will not I
have a clicker for that one and since I'm going to be sometimes I do come in from 167th Terrace and 82nd Avenue um the guard that guard house. So depending on which side of of Royal Oaks you're on, it would make more sense for me to
put my sticker on the right hand side since I'm meeting that guard house will be on my right side. I mean, I understand why the purpose would be the middle would it make more sense, but I think that if if we give some discretion to the residents, I do think that they can put it on the side that they
frequently go into their own neighborhood and they're going to go into the same gate and they're going to know which side of that gate they're going to be traveling, you know, they're going to be arriving to that gate at. So, I think that there should be some discretion, but I I think, you know, if you're going to have it some uniformity,
then I'll I'll adhere to that. Ju >> just to be clear, Residents are not required to obtain the decal at all. Uh so it's completely optional. If they want to put it in their trunk, they're allowed to put it in their trunk. It's just not going to help them very much. But it is up to the resident, right?
>> It's completely up to the resident. Uh we are holding uh two per household >> for each uh community. So, and then after those two, um, after we've run out
of those, everything else would be, uh, purchased. Uh, the price would be about $5 for a decal. Um, but yeah, the it they it's up to their discretion if they want to use it. We are simply suggesting where you would put the decal. Um, but
as long as it's on the windshield and the guard can visibly see it, that that's enough. >> Any other question? Uh, Councilman Sanchez, >> congrats on the baby. >> Thank you. >> Dreamwork makes the team work. >> Okay. So, >> thank you.
>> No, no, no. Teamwork make teamwork makes the dream. Sorry, I got that flipped around. >> Um, are they about the size of the sun pass? The sticker sun pass give or take or less. So we need to have and just to piggyback on what Councilman Garcia said is is you know if you create that have a second section you know if you have a
sun pass just put it directly underneath it >> just behind the sunpass you said >> right under the sunass so it's still because sun passes have to be underneath the mirror if you have the sticker so that the sensors pick them up. >> I know for me I don't put the sunass on
the the the windshield I put it on the dashboard and it still gets picked up. >> The sticker? >> Yeah. Oh, you're talking about the sticker? >> The sticker. >> Oh okay. Okay. Well, the the sticker would be different. >> Not the transponder, the the little sticker. >> Gotcha. >> Yeah. >> Okay. All righty. Uh, automatic arm.
Anything else on this issue? Um, automatic gate arm switch for visitor lanes update. Oh, so we've already started the process of implementing the gate arm switches. Um we if I'm not mistaken we've uh
implemented all of Royal Oaks and pending uh to be done tomorrow would be Lock Lman and Miami Lake section one. However, we're implement we're we're putting in the system now. We have to train the guards. So we haven't we're
not going to be starting yet for another approximately two weeks. By the end of the month, we should be um full steam ahead on on the gate arm switches. We need to train the guards first on that. >> Uh if I remember correctly, just this is the system where when they're in the restroom or some something like that,
they can set it so that uh when a vehicle pulls up, they it opens automatically. >> That is correct. So the the system is meant to for the guard when everything go to the restroom, it doesn't just leave the gate arm open and accessible for for all.
>> Um it's uh it's meant to be more of a deterrence. Um, it is meant to use for the bathroom. It's also meant to use for whenever the guard is writing a report, which they tend to write reports and it it takes
time to write those reports. So rather than just leaving the gate arm up for 10, 15 minutes while they finish writing their report, an accident report for example, or something along those lines, this would give the opportunity to leave the gate arm open as a vehicle
approaches. it'll catch the vehicle coming up and it'll open just like it does in the exit lanes right now. when um when it is activated um does it have I guess a I don't know what the term is some
something to prevent abuse you know where the guard kind of just decides that he wants to take a nap and you know it it may give give off a little warning to you or to someone else or or to or to their supervisors hey this thing's been on for 3 hours
>> the automatic gate arm switch is set on a timer. So after a certain period of time, which we haven't determined yet, it could be 10 minutes, it could be 15 minutes. Uh we haven't uh fully because it's still being installed. We haven't just set the timer yet, but um they are
going to be implemented for a certain time frame where once it hits that time, it'll go right back to being uh down. So if so, it can't be abused by the guard. >> Councilman Garcia, >> thank you. Um so the LPRs are still functioning. So even though Yeah. So
we're going to capture we're going to capture the license plates and things like that. Perfect. Thank you. >> Council status. >> Is there a log that is going to keep when to know to keep track? It was on auto from 7:15 to 7:30 p.m. Just as an
example and then you know again at 10:00 from 10 to 10:15. The automatic switch will not have a log, but we do have the cameras, the recorded cameras that SFM has provided >> that can pick up those things. So, if we ever need to go back, we could we could look back and and check at at those
times. The only location um that that would uh not work uh with regards to the LPRs is lock lmen. They don't have an LPR system there. >> Any other comments, questions on this? >> Oh, one final thing. Are all four special testing district getting the new arms?
all four special taxing districts. So >> great. >> Any other customer? >> Just just to to remind me, is Loan scheduled to get to LPR after we do the Okay, that would be something we need to discuss with the residents if if they're interested in that. I think it's more of
a discussion with the major >> with the major >> uh on just where it makes sense because I know that the LPR there was like a whole LPR plan uh and and it's covers specific roads you know of key importance or whatever but yeah that
that would be a that makes I think that the entrances to these locations makes a lot of sense because uh it gives you a >> a visual of where the person went after getting you know we have our main streets >> sure well covered But then the question is where did they go after >> after that?
>> Uh so so you know that might be a good location for it. >> Thank you. >> Anything else on this issue? >> All righty. We can move on to uh lake maintenance service services contract set to expire January of 2026 and update and timeline.
>> Yes. So our lake maintenance services contract as you mentioned is is expiring in 2026. Uh we are um planning on putting an extension a 60-day extension on that contract so that we could go out to bid uh beforehand. Um and so that is
the timeline right now. Uh we are expecting to uh put together the ITB in probably before the end of the month so that it goes out soon. >> So it would be a 60-day extension from January 2026. Correct. Or Okay.
>> And How long is the bid process? >> I'd have to get back to you on that. >> Okay. Um, >> this is like the the chemical treatment and and like the the very first item, the the one that we do two per month and
three per month uh during the summer. That's that one. >> I'm sorry. >> It's the the contract that you're referring to. It It's the same one as item A. The one that >> it's it's the same as item A and B. It's a our lake maintenance services contract.
>> It's everything anything that is related to the lake maintenance which fish stocking falls under maintenance >> falls under that contract. So yeah. >> Okay. Do we know the have we already exercised the extension? >> Not yet. >> Okay. And then just uh a lot of these
contracts have uh you have to notify us at least 30 days before expiration. So just take a look at that. make sure that we do that extension uh with enough time where where we're >> yeah we're planning on doing that before the end of the month. Okay. >> Which is well before the January
uh you know end end of contract. So uh we'll be putting that out shortly. >> Do we last question from me? Do you anticipate any increase uh in the in the pricing? Do you know if the market's moved on this or is it more or less the same? >> Uh we're we're going to be going out to
bid. Uh I I wouldn't have an I a number for you at this time until >> for the chair. >> Councilman Garcia, then Councilman Sanchez. >> Does this include any aeration or fountain or any any fountain maintenance or things like any of the lakes that we're taking care of? I plan to put that
as part of the contract to get um just as we do with our our other contracts, get a as part of as an additional service uh in that contract get uh contracted pricing already for the aeration system.
So we have that for the next three to five years >> because the more aeration and oxygen the less chemicals we need, right? So there's a balance there we need to find. Uh we might save money on the back end if we if we invest a little bit better on a a better irerration system or
fountain system that that you know keeps the keeps it flowing, keeps the oxygenation of the of the lake going and it'll just prevent in the summertimes like the vice mayor said the the algae blooms. >> The last time I got a quote for aation system was approximately uh somewhere
between 25 and 28,000 for one per so per lake. So, just keep that in mind. It It would need to be budgeted. >> Can we get volunteers with straws just to blow into the lake? >> We could. Oh, we could. >> That would be carbon dioxide. >> That's right.
>> Um I I passed science. Um Councilman Sanchez. >> Yeah. With regards to the lakes for I mean, >> while while you while you remember, um I just wanted to ask >> Oh, >> to make sure that I understood your point. you're trying to work it into the
contract that gets sent out to bid that the contract has a contract price on an arration system. Not that it'll include the irration system. >> It won't include the irration system. It'll just have the contracted price. >> Yeah. >> As an additional service, this is the
price of an aeration system. So that we have that number >> already >> just locked in. >> Locked in for the next three to five years of the contract. >> I wanted to confirm that, Councilman Sanchez. So, it's set to expire January 26th. So, a two-month extension, does it take it out to the end of February or
the end of March? Does it expire January 1st, January 30th, 31st? >> It's in the middle of I It's in the middle. I could look it up for you and find out. It's in the middle of the month. So, I want to say, let's say January 15th. It would end March uh
15th. >> Okay. And then is the procurement process. Are they already aware that we're going to do an invitation to bid? >> I've already spoken with them about that. their contract is is going to expire and verbally let them know that I'm going to be putting out an extension. So, they are aware that their
contract they already knew that their contract was expired. >> Okay. >> Um but yeah, they're they're aware. >> Okay, that's all I wanted to know. Thank you. >> Oh, wait. One final thing. How long usually are these contracts? Are they yearly, two years, three years? >> Uh it would be a three-year contract with two option years.
>> Okay. All right. Thank you. >> Any other comments, questions on this issue, JP? Anything else? Any other item? >> So, um just a couple points of discussion. Um the guard house uh all
guard houses uh their windows and doors. Um there we have uh they could be upgraded to hurricane impact windows and doors. um we would essentially need to replace all the the windows, the sliding doors,
and there's a way to make it where um the door would swing back when it's open. it swings back and closes automatically, which would help with the AC unit, which would help with the uh the condensation that comes from the AC
unit and and probably limit the repairs on the AC unit that we've had to face considering all the doors are open 24/7, 365 days. So, >> do we know how much hurricane proof
windows would be? >> I don't have a quote for you. Just a point of discussion. Do we have shutters? >> We do have shutters. >> Okay. Last question and then I guess Well, no. Either one of you can answer is when we have a hurricane, there's no guard in there, right?
>> No. >> Like they're Yeah. I'm like that's extremely unsafe if there were. Uh Okay. >> The doors are in bad shape. >> Uhhuh. If you go to um as an example, Royal Oaks, um we re we uh renovated the
guardouses, but the one thing that was not renovated were the doors and windows. And so uh some of them can't even be closed even if we wanted to. >> So the the doors item that you mentioned about the automatic closing doors,
that's that project. It's not just adding the little hydraulic pull arm. It would be replacing the actual door. >> Yeah. Okay. >> To the chair. >> Uh, Councilman Garcia, >> doesn't the county require any re renovations of windows and doors? You have to put a hurricane or is that is
that is that this structure not included in that? >> I'm not sure. I'd have to look into it. >> Yeah. Because if we take out one window, we might put ourselves in a situation we have to replace. We have to do all we have to replace them with uh and we have
to check and they may come in and and you know the current the current standards. we have to upgrade to current standards because these buildings were built, these guard house were built, you know, what, 30, 40 years ago. >> So, just keep that in mind when we're deciding to do that because we might
find ourselves having to really spend a lot of money to to upgrade. >> Councilman Sanchez, >> with regards to paying for the new windows and doors, where would the funds for that come from? >> It would have to be budgeted or it would come from the contingency. >> Okay. So, this is a question, I guess,
for the attorneys. Is this one of those situations where 50 plus one% of the residents of the special testing district have to vote in favor of implementing? >> I could answer that. >> Okay. >> It's a it's a replacement of existing windows and doors. So, it does not fall
as a capital improvement. >> Even though it's an upgrade, >> it it's it's an upgrade of an existing item. >> The technology changes. If I change, you know, if I upgrade from Microsoft 95 to the new Microsoft, it's still Microsoft.
It's just an upgrade of the existing product. >> Okay. So, we do not have to go out and get 50 plus one from the >> My understanding and and legal legal you could answer this as well. My understanding is no >> is that we don't need to. >> Okay.
>> No, absolutely. JP is absolutely correct. It's not a large enough infrastructure project of or anything of that size. So, this is just a replacement of an already existing um project. >> Okay. Okay. All right. Thank you.
>> Th through the chair, >> Councilman Fernandez. But I think that's actually the first time I've had you uh a pine on the dis. Yeah. >> Congratulations. >> Congratulations. >> That's right. >> All right, Councilman Fernandez. I I'd like my colleagues to see the shape of
the doors and windows. They're they're rough and I think that JP was I mean the fact that at least one of those doors do does not function. It it's kind of it's it's a little embarrassing. It really is. I I'm okay. I mean I I'd like to know more about how much it's going to
cost. I think I've already actually spoken to you about that that I think that I would be open to to replacing them. Um, but you know, it just depends on how much it's going to cost. I I I think that if they're going to be replaced, there's no question that they would be hurricane impact. But, uh, you
know, we have our own building department that was they're going to pull permits. We don't have to get an additional permit or we don't have to have the county to come look at it. As long as they're installed by the the code of of the doors and windows already have that standard and a sticker on them, I think that we can, you know,
we'd have them replaced. But, of course, it all has to do with cost. So, we have to know how much it's going to cost us. >> Um, it's not a it's not a direction because I can't do that here, but it it's I guess a friendly suggestion is I think
this is the kind of thing that you could just bring up at a council meeting to us uh as with options um of option A is only doing the doors. Uh option B is only doing the windows. Option C is
doing everything. Uh that way we we could then at that time decide what direction we'd like to go. >> I think >> also yeah fix the worst ones for like especially Royal Oaks that has multiple guard gates um you know the maybe an
assessment of priority stuff like that. Just give us the information >> respectfully vice mayor. I think to keep it in proper posture, if one of you council members were to bring it up in a in a council meeting and provide direction at that point, I would come
back with options for you all. But I don't know if I I don't know if I should go and bring this up in a council meeting with options already built up if it's not provided by the council. >> That's that's fair enough. Um, Councilman Councilman Sanchez,
>> do we already have a a vendor contracted for impact windows and doors or is that something that we need to go out and find a potential vendor? We would purchase Well, we could get a vendor to go ahead and install one. That's one option. Another option is we purchase the windows and doors ourselves, and we
have our handymen that are contracted to go ahead and install. >> Okay. >> That will save us money. Yeah. All right. Thank you. >> I think you had something else or was that the last item? There's uh there's one more thing that's here and then I have one additional that wasn't on here that I'd like to as a point of
discussion. Um so Lock Lman's guard house uh there are um the the guard house hasn't been renovated in 30 years in over 30 years. Um the current conditions while they do not impact the
level of service, there are several cosmetic and um functional updates that would be recommended. I know the HOA has on several occasions requested and they even had signatures brought up here, although it didn't meet the um the
criteria for what was needed um to move forward. Um but uh the interior recommendation uh would be to uh renovate the interior of the guard house. Lower put a drop ceiling uh in
the guard house to put a fan um and put a light in in there um to um also uh put a something on the back end to uh to to close where the um the garbage can is.
put a fence around that so it's not visible when you're coming in. As an example, uh we have the same a similar situation M Lake section one that there's a um a fence around the garbage can and then just um you know
making the workspace more functional for the guard. Uh right now we have a lot of um uh it hasn't been repainted. It hasn't it needs to be uh the paint needs to be touched up. the walls need to be uh replastered, things like that. And unfortunately, with a thousand dollar
budget, it would not be enough to cover all the expenses that need to be done to that guard house. So recommendation would be to um look into how we could proceed to if we're not going to uh do what the HOA had recommended which was
um you know do a complete overhaul of the guard house or um or add a bathroom to the guard house at the very least do some uh aesthetic renovations of the guard house. Patrick, right?
Uh, what's the status on the on the the signatures that you guys were collecting? I I thought last time you guys were going to go back out. >> What was that?
>> Yeah, if you want to come up to the mic. There you go. Sorry. Patrick Uncle 15860 West Preswick Place in Llman. I also serve as the president of the HOA. Um, yeah, there's been no advancement on it right now. A lot of time has been uh
leading up to this la the last meeting. A lot a lot of u what do you want to say? patience and um what do you want effort has been made. So I I guess after last meeting I kind of took a little uh whatever you want to call it but uh I do plan to bring it back up but yeah based
on the condition of that guard house uh the timing is of a it's almost like whatever I try to get done it overlaps what needs to be done and probably can't wait for a process to take place. I know
they're having electrical issues. Things have to be unplugged to be plugged in. Um, the windows would be a nice u because I don't even know if our front door functions that well. There's a I know it's a plastic thing. It It works good for them, but I'd like to offer
something better, but um and then of course we just have a spacing issue right outside that guard house. Um, >> there's like no ledge. It's guard house and then >> street, >> right? And you got that car right in front of you. Walk out to greet it.
>> The unfort I understand I've been told the lane is legally wide enough, but it's just not functioning well. Yeah, you got that. And then, >> you know, even me, I'm driving a compact car. you're you're measuring how close you can get to the other lay without
hitting the cone. You don't want to hit the guard and then you don't you damage the guard house. But the construction companies dual tires and all that. So they are coming in wide and and the garbage truck. I was surprised to hear the garbage u truck is the one that hits
the gate the most. So >> you have delineators between the in lane and the out lane. you have delineators in between. >> Just let's just uh the guard house is off to the um >> to the right >> the right when you come in. So >> to ask for them >> before I go to the council members, JP,
you had something you wanted to say? >> Yeah, regarding the delineators, uh in all other guard houses, they are delineators that are stuck into the ground in Llman. They have to be removable because of the the lack of
size there. If a garbage truck comes in, the many times the guard has to move the delineator out of the way or they will run over the delineator. And so what ends up happening is when you move that delineator, that delineator is what controls the gate arm. And so if it's
not placed properly exactly where it needs to be, it runs into problems where the gate arms get stuck. We get a report. I have to call them the uh uh I I myself have to go out there or um their um their
supervisor has to go out there to work with them to fix it and put it right back in place so that it'll work once again. So just that that's just an example of some of the situations in LA through the chairman. >> Uh Councilman Garcia, Councilman Sanchez, you have uh so Councilman
Garcia then Councilman Sanchez. >> Yeah, this is one of our um I mean premier neighborhoods. It is adjacent to a tremendous overhaul, 40 million, well five, six million dollar overhaul of our golf course.
>> 12 million. >> It I'm sorry. >> 12 >> 12 million. Look at that. >> Well, that's just the golf course. >> That's just the golf course back there. >> And I I I definitely believe that and I'm I'm almost sure the majority of the residents want to be proud of the interest of their community. So, if the
residents want it and it's just it just it's and it's falling apart and again, we need to make sure that we keep standards high. The residents want it, I think the council here will will work with you to make it work for you and see what we can do. Absolutely. I mean, this
this is just a a no-brainer for me. >> Yeah. I mean, the idea is you you drive up to Disney World, they got that gate where you pay to pay the I mean, it coincides with what you're going to be going into. So that was kind of the idea with it and make it functional >> as long as the residents understand that
this is going to it's it's going to cost there will be a cost to it but I know they want a community entrance they can be proud of. Right. >> Right. So um you know I think we can make it work if we we all put our heads together >> and it's been cleared from the start. I mean clear to them from the start. This
will be a one-time um you know what do it called fee that's gonna have to be paid one year and it's not an increase in taxes for forever but that one year you're going to pay to to get what we need or want. >> Councilman Sanchez
>> JP is this considered a capital expense or is it an expense where we do need the 50 plus one? >> This would be a capital improvement. >> So we wouldn't need the 50 plus one. >> We would need the 50 plus one. So, how is this different than the capital expense of putting windows and doors?
>> Windows and doors are >> I'm talking about widening the street specifically. If we can do a project to widen I I would I would venture to say it's based on cost. >> Okay. >> It's a much larger cost of widening a street. You're you're talking about much
much more than than the cost of a door, a window. Um Yeah. So, I I could look into it for you and and get a get you a proper answer on the windows and doors. Once you guys if if you guys decide to move forward and
bring that as a as an action actionable item um at a future council meeting, I'll go ahead and look into the windows and doors and then we could move from there through the chair. >> Council Garcia, >> Councilman Sanchez makes a good point as is that area where the guard uh house
is, there are no homes on either side, right? That's the golf course on either side, >> right? Like behind it. >> Yeah. So there there might be room to perhaps a circular expansion on this end and be able I mean there's just there's opportunities there that we didn't have we don't have in front of homes.
>> Pat and I have looked into it in the past as to what it would take to open an extra lane. I've gotten quotes in the past for for um just renovating the guard house, adding a bathroom to the guard house or a full-fledged
renovation. So, we've gotten >> Well, again, if the if if the residents we get the 50 plus 1%. And we put together a plan and they understand there's going to be a one-time assessment and we're able to do this for them. If everybody's in agreement, you know, I I think it's it's it's a makes
sense to think of both things. maybe expand a little bit while we make the expansion of of the guard house, put the bathroom in, all the upgrades, things we have to do. I mean, we can make this uh again, the entrance of of this neighborhood should be they should be proud of this the entrance of the neighborhood. So, we have different
options if they're on board right >> now. That is for a full-fledged renovation. What I was bringing up to you at the at the start of this was just simply minor adjustments, minor changes, minor enhancements to that uh can be
used from either the contingency or the the the what we have available right now. Um so that little things that we could take care of immediately. Um but that that would uh some of that would
require more more budgeted funds than than what's there. So we would have to probably go towards the contingency to to do those. One thing I wanted to clarify that he had mentioned that Pat had mentioned about uh the electrical system that has since been fixed since
that since that last meeting. We went ahead and just uh uh fixed the electrical system and it's working functionally. >> Then chair. >> Thanks. I didn't realize it. >> One second because I have a point that I think really will clarify this issue a
lot. Um, I'm looking at my ordinance uh on this. Has the HOA, every single person behind that gate is part of the lock and HOA? >> That is correct. >> There there's no one there that's not part of the HOA. >> No. Membership's granted. Whether they
pitch in a little bit here and there, that's >> um the Has the HOA board taken a vote on option A, B, and C? >> Yes, they have. um opinions have been expressed >> um from board members and then we went
out into the community to get that 10%. >> Okay. Wait, but has the board expressed that it's the board's will that it be option A, option B, option C, anything like that? >> I I can't remember that. I I know that uh some of them are included in that 10%.
>> Okay. Because what I'll tell you is it's a lot easier for you than it is for the other special taxing districts. Specifically, Llman is in a different position than Royal Oaks and section one. Um because what the ordinance says is that um a letter of intent is
submitted to the town from the applicable homeowners association HOA if the special taxing district has a mandatory HOA. Otherwise, 10% of the homeowners uh within the existing special taxing district, you don't even need the 10%. All you need is your HOA
board to submit a letter of intent saying we want option A, B, or C, whichever one, as long as it's the will of, you know, your residents as expressed by you. And that'll actually kick off the gears. I I I have no skin in the game. I'm your
administrator. Uh but you're the owner. You you tell me what you want and we'll make it happen. Uh, I'm I'm right on that, right? I mean, I'm I know I'm interpreting my own ordinance that I wrote, but but I'm like, you know, I didn't mess up when I
wrote this thing. >> That's the way that the county is and that's the way that you guys that Sorry you guys, that's the way that the town adopted it. Uh so yeah, if you if you want to uh accept a letter of intent and and that to move forward, uh the only thing is we'll we'd have to take a look at and see how that reconciles with your
ordinance and the changes that you made as far as for capital improvements. >> What was that? I'm sorry. >> The the the ordinance change that that was sponsored by you, Vice Mayor, that created for this capital uh improvements. We just need to make sure that just it all >> Yeah, that's what that's what I just read from that. >> Well, you read from the ordinance is what I heard
>> from my ordinance. I read that um the following shall be the exclusive procedures for the amendment of ordinances establishing and governing the town special taxing districts and then subsection one a letter of intent LOI is submitted to the town from the applicable homeowners association HOA if
the special taxing district has a mandatory HOA otherwise 10% of the homeowners here here and after referred to as the homeowners within the special taxing district the LOI is to include an exhibit containing a list of every folio
and address within the boundaries. So yeah, they they can follow that procedure and it's a lot easier than having to go out for 10%. You don't have to, you know, go out into the heat. Just have an HOA meeting and, you know, I would I will make a recommendation to you as as a former HOA president. You
know, do your best you can to make sure that your residents are aware when when you're going to have that meeting to discuss which option you guys prefer. uh so you can get as much public input from them and then that item that you're bringing to us is the best representation of what the people of
Lachlman want because like I said if you tell me option A that's the one I'm going with because I don't have skin in the game. Uh like everyone else I know it's a premier community uh within the town and I want it to look good but the real question is what do you want? Okay.
Uh do you still have a comment? >> No. >> Yeah. So I think that addresses that issue. >> All right. Great. Thank you very much. By the way, if if you need help with that, uh it's my ordinance. I'm I'm more than available and happy to help you. Like, reach out to me directly outside and and I'm happy to help. If you even
want me to show up to the HOA meeting, I'm happy to do so. >> All right. Appreciate it. Thanks. >> No problem. Thanks, B. Thanks for always being here. >> Um yeah, I I will when uh JP's done. Uh JP, >> I have one more uh point of discussion
that uh just didn't unfortunately didn't make it onto the uh agenda, but um one of the big discussions over the uh last couple of workshops, the budget uh meetings that we had for the special
taxing districts was communication. And uh one of the topics was uh potentially putting monitors in to replace uh sending out letters and and things of that nature to residents for upcoming meetings or not notifications of
whatever changes are being made. Um uh SFM has expressed that they would be willing to pay for the um the implementation of the um the monitors at
each guard house. So they would cover the cost of it and then we would be able to utilize it as their name plates, utilize it for notifications, utilize it for a number of of uh things that we could utilize it for uh notifying
residents uh better um that would give a cost savings to residents. >> What was the first thing you said? Use it as a name plate. >> Oh, okay. Um, and is it the the the monitor that you first showed us, the
the one that's meant for outdoors and and meant for this purpose? Um, would it be, how do I phrase this? Would it still be the property of the town of Miami Lakes
>> or would it be the property of SFM? That would be a question for SFM as far as how they want to move forward with it. The cameras, as an example, >> are SFMs, >> they've implemented it >> um and we utilize it. Uh we have access
to it um to monitor the cameras as well, but it is their cameras. So, I would imagine it would be the same case here. John >> Vice Mayor this this is something that JP and I just discussed u I would need to >> if it's not well enough developed it's
okay >> yeah I mean he actually shared with me the the link for me to to to research this um and uh we even discussed that for each guard house we would need to identify what is the correct size monitor that we would need to to look at um and it's something that we would
implementing through you know several months because it's a sizable investment and I would need to discuss with my leadership >> you know how is the best way to to implement this but uh the idea is that we can combine resources SFM would provide the monitors and uh the town has
the software and uh we actually uh are sometimes technically challenged uh by having to deliver name plates uh and so by uh having the software take care of that that would be uh having an impact in our operations as well. So, I think
that it could potentially be a win-win for the town and for SFM. >> And the reality is they were already looking for something on their own because of the fact that right now um their name plates are paper plates. Whenever the guard goes to the restroom,
it's a paper plate that the guard has to remember to put out, that the guard has to remember to change out their name plate. So, they were already on their end looking for it. And it just so happens that we also have a need for something uh something of that nature. So it works out hand in hand. They get
what they need uh which is the control of over the name plates of their guards and whenever the guard goes to the restroom and we get the access ability to provide messaging on that uh utilize it for when the guard goes to the bathroom it'll automatically put that
notification could we could potentially and we already have the software we we have the software that we are already utilizing for town hall on the screens >> the chair councilman No, if if if we're going to save money
on mailing, um I think and and SFM is willing to provide it, I I absolutely think it's a win-win. I I'm all for it. You know, I I don't know what we'd have to do to to have you move forward with it, but um at least for me, it's I'm in. >> And to be clear, I I I appreciate it and
and I think it's a a very good gesture and and I think it's even more admirable that you were already looking into something like that. The only reason I bring that up is a fear of, you know, entanglement where um, god forbid, you know, there there is a situation down
the road where we do decide that it's it's in everybody's best interest to part ways. I don't want a bunch of holes on the wall of my guard house when they take out the the the monitors and take out this, take out that, take out the cameras. Um, so so that's my only
concern is a continuity, you know. Um but but hearing that it it you know in my past I guess experience with security companies they many times are willing to do this as as it benefits
their own employees and and their ability to be good at their job. Um, so I guess there's a likelihood that if that ever did happen that we were parting ways, the new security company I guess would come and bring their own.
Uh, but uh, but yeah, that that was the reason for my concern. It nothing against you guys actually. I think you guys have been excellent and um, you know, very responsive to us when we do complain about a specific issue. Um, uh, Council Garcia.
>> Yeah, I want to echo what the vice mayor I'm sorry. Go ahead. Yes, some >> I want to echo what the vice mayor says. Thank you so much for for for thinking out of the box and not only solving your own issues but adding to a way of communicating. What I do want to point out is um if we do do this and we have
that that information we still have we still need other v vehicles to get people information. I mean we just can't cut out the mailings unless we in lee of mailings we do texting right are we doing texting right now to our HOAs and our information to to to
members >> the reality is that we have a system in place for texting >> and it requires people to sign up >> yeah they have to they have to sign the waiver >> and as of last time that I've had this conversation before I think it was less
than 200 people that were signed up in the town >> well with the new monitors we can do a a sign up for, you know, for texting campaign to get the information. I just want to make sure that we continue to have at least two or three vehicles of information. So, it's just, you know, we because mailing is old school, but it
still works, especially with with our older residents. But texting now, I mean, honestly, they they're using their phones, they get their text, they get that information in in, you know, in English and Spanish. I think that's if we can increase that, then we can lower our mailing costs because mailing costs
are are going through the roof. To be clear, we still have to do an annual budget letter >> that's send that's sent to all residents within the special taxing districts. So that would not change. That is required. >> But other cycles could be could be if we
raise the number of people that sign up for text, we can lower the other cycles of other information being sent out. >> I'm sorry, say that one more time. If we for example we get 90% of um of of the people that are or 80% or 70% people sign up for the text then those
households don't have to receive the except for that mailing other mailings that we send out. They they we can save money on on the other information we send out for other events or other other meetings or things like that. Is that >> that that's something that we could definitely discuss is you know putting together some sort of text message
system for the special taxing districts. uh you know just thinking you know off the top of my head when we're doing the uh Royal Oaks pass outs of the notices part of it could be asking them if they'd like to sign up. So if that's
something that they that you wanted to do, it's it's feasible >> because I can just tell you my you know my kids schools they they text me constantly and they also have you know pre-recorded calls. They you know they call and they say this is happening
things like that. I mean if the school schools can do it I think you know we can figure out a way of doing it as well. just I know this is something separate but I just in additional to the to the monitors if we come at it that way more people get informed and maybe we can save money on the on the mailing
side that's that's just my two cents >> your question for John >> then go ahead >> so something that I worry about about ownership of the screens by SFM is who would dictate what gets displayed on those screens because if you have ownership and you don't agree with what
we're requesting for you to display like if we say we want display that our workshops are happening on X date and as FM says no because there are screens and we want to display what we want to display that can kind of be a little worrisome because at the end of the day they are your screen shrinks. I >> I'll answer that one for you if you'd
like. It's on our they're placing their monitor on our property, >> right? >> Because we're allowing it. So there there will be an agreement between >> within the contract. >> There has to be an agreement between us. Yeah. >> And then we also are using our relationship works. >> Yeah. No, no, I just want to make sure
using your software >> to display everything on the monitor. >> No, it's always assume the worst and prepare for the best, you know, and actually >> or hope for the best and prepare for the worst. >> Yeah. And actually, in the brief conversation that I had with JP, we were even designing a way where we have a schedule for our officers to show up at
the guardouses. But as you can imagine, we have changes because >> life is life. >> Yeah. And so we would we were designing a way where we would communicate to JP or whoever he indicated the changes so they could be displayed on the screens. Right?
>> So the the the idea is to enhance communication, make it cleaner, make it better, make it nicer uh while facilitating our operations and and just you know improving the way the guardouses look. >> Okay. And then I don't have any more questions for you, John, but I do have
for JP. So, >> all right then, uh, John, you can go ahead and have a seat. >> Thank you, John. So, earlier this week, my my sons are going to be volunteering at the Halloween event on the 25th on Montrose Road, and all 125 volunteers met for the first orientation training
earlier this week with Arie. They were given a five-digit code, like a five-digit number to text, and through that number, the the individuals from the youth activities task force are reaching out to the volunteers to send them notifications. I'm wondering if we can create four more like that one.
Maybe if we speak to um who's the uh the liaison for YT Ernie um and we create one per special testing district and the day they go to pick up at least Roy Oaks the day that they pick up their decals, the three the 3,000 decals that we're going to give out, we can have them sign
up at that moment for the registration to receive the text messages about workshops and whatever else information we want to send them >> with regards to their special testing districts, which is what you brought up earlier. Yeah. So that's what I I was thinking about earlier, but um >> that would only work for Royal Oak. So
we'd have to figure out >> Llman, which can which would be easier because of their HOA is for everyone. Might be section one would be the the the biggest difficulty to doing that, right? But keep in mind that that's up to the resident if they want to be
participate >> of course in it. >> But introducing them to problem during that time. >> Yeah. And we could we could we could start a campaign to have people sign up for these things if if that's the way that >> Yeah. And it could be expressed to them as a cost-saving measure.
>> And it also doesn't need to be text messages. It could be emails, right? You could do emails instead. It's really uh you know, how how you guys want to see fit. But I think that would be a directive, right, >> at a future council meeting if that's something that you guys want to do.
>> Okay. All right. JP, any other points? >> Just wanted to let you know that the next workshop is scheduled for Wednesday, January 15th at 6:30 p.m. here in Town Council Chamber. >> Perfect. Um, Madame Clerk, is there
anyone online by any chance? >> Sorry, no, no participants. >> Okay. Um, now that we discussed everything, there's not many people left, but I will, um, if anyone would like to speak on any of the issues that were mentioned during the meeting, now
is the time. Come up and, uh, we'll we'll happily reopen public comments. Sir, anything? Patrick, are you good? Sir, you're good. Um, with seeing nothing further, uh, the time is 7:40 and this meeting is adjourned. Part: 2
Okay. So, just so many order if it's 407. So, first I wanted to confirm my value. So, okay. So, from HML, >> like you would like to say your name and
like what's school where school you're from? I'm >> Hi guys, my name is I'm from grade. >> I'm Sophia and I'm a seventh grader. >> I'm Brianna and I'm a I'm an eighth grader. Sorry. M.
>> Hi, I'm Nicole. I'm an eighth grader. I go to Miami Center. And then I'm gonna come here and I'm bomb. Hi, my name is Julia Perez and I'm a sophomore at Golden Senior High School. And then Emil Hi, my name is Melissa Cordo and
I'm a senior at Miami Leagues Educational Science. >> I'm Samantha. I'm a senior at Miami League. >> Perfect. It's been good to get to know you guys. I have a little signage here. So just make it for you guys please find me and so I can get your names and your
contact info so future meetings you can go straight there to make sure everyone's so we don't have too many things to discuss so it's only take about 45 minutes first uh this is mostly for uh the elementary school and sixth graders that would be you guys at
um like I assume that your teachers have mentioned that Yes, I started preparing for that soon. >> Um, I don't think I'm going to do it this year. I think it's just sixth graders, but I did participate in it last year. >> Okay. >> How did it go for you? Is there anything that stood out to you that you felt?
>> I thought that it was really good that they made sure that the words were like possible for the sixth graders to spell. >> That's not too hard. That's perfect. >> Um, do you have any suggestions for how you change it better?
It was it was your school was and >> but isn't here and I'm ask so we don't know how they're doing. >> That's okay. So overall good. >> Do any of the other do any of the other schools have you guys do you know about
B or have done a spelling be that we've been we did it last year we're doing it this year in the is it sixth grade I believe. Sixth grade I think it's sixth grade. Yeah. um in the the three schools that have three elementary school K through eight sorry that have sixth grade. Um, so we started it last year
and we're doing it again this year. But if you guys have any suggestions also let us know, you know, any of you want to be a part of it or help in any way with us. So >> we can expand it obviously with like harder words so the schools. Um, okay. So that's mostly it for the spelling be since most of the elementary age
students are here. That's okay. So for communitywise, we have the Halloween event coming up. It's called the nightmare on Mont Rose Halloween event. is finished here in Veterans Park nearby from 6:00 to 10:00 p.m. October 25th, right? So, if you guys want, we can um
you guys can come help set up, right, to organize the event before 6 p.m. And I want to make sure, okay, I think you can organize with your clubs. I guess you come individually, but it's better to mobilize with your clubs to make sure you have more people getting to it. And as well, collecting candy in your
schools and you can donate to the event. Well, >> I'm sorry to interrupt, but for volunteering, I don't think they can. The registration's already been closed and we've already had our first meeting. Yeah. >> But what you guys can do is collect the candy. Have you guys started any candy drives yet?
>> Um, at HMO HML and B HMO, you have one. Have you guys done it at your school? >> Is there any way maybe you could start that? >> We can we're a suggestion box. We're going to try to in the office and we're going to put suggestions for student council to help out around the school. >> Okay, perfect. because the the event is
I don't know if you know the date the event is on the 25th. >> So mark your calendar so that we would need it before the 25th. So like that Friday the 24th. So that really only gives you a week to collect candy. So if you could maybe put that information out this Friday and then say you have only a
week to collect that candy. Okay. >> And will you be dropping it off HML? Um and Barbara B are going to drop it off but HML are you dropping it off? >> I believe so. to Ernie and and veteran. Where are you where are you dropping it off? >> I'm not too sure about that, but I'm
pretty sure we are dropping it off. >> Dropping it off. Okay. So, you have to coordinate with Ernie Sto. He's at um Veterans Park. He works mostly at Veterans Park. Um he's usually there in the afternoons, right? >> Mornings.
>> He's more there in the mornings, but but he's there sometimes. So, I think 2 or 3, I think. >> Yeah. like noon one two >> call and find out for Ernie Sto. I'll give you this I'll give you this number. Um >> Monday through Friday. Yeah. So tomorrow try to When are you dropping? When are
you finishing your drive? It's done by early next week. >> Early next week. Okay. So and if anything you can email me my email and I can kind of coordinate it for you if you need help or something. AM sto Yeah. Ernie is the one to drop it off. So, same thing for you guys. Once you
have it, let us know. You can email or you can email. >> Yeah, I'll make sure to give you guys all my information at the end so you guys can contact me text or through whichever is best for you guys. Either is different. But yeah, that's mostly it for the Halloween event. It's a little Yeah, it's a little bit uh too close to do anything big.
>> But after that is the Veterans Day parade. I assume you guys have heard that. Every year it happens. It's this year's November 2nd at 10 in the morning. It's going to go down northwest 67th Avenue. So, love them code and it's going to end here at town hall. So, what you guys can mostly do with your schools
and what I've done with my school, I go to Mosaki. >> So, for when you have these kind of like big like parades, like marches types of things, what we like to do is we include like our cheerleaders, our dancers, anything to come help and kind of like be part of the event, you know, rep your school, show off. Yeah. Um, so if you
guys would like to contact, I don't know if you guys have both of those or one or the other. I know the border woman has Yeah, woman has pedazzers. I know you guys have I think you guys have cheerleaders leaders and salsa which I think they both
>> Okay, you can look for you guys can let them know if they would like to be included. If not, it's fine. But just the option available for you guys if you'd like to come. So again 10 a.m. November 2nd that's going to be uh yeah through 7 and Okay, that's mostly it for
like the community events. I'm sorry to interrupt you one more time. I do this a lot. Did you guys get that from the time that that there was like a QR code that was sent out to be able to see all the town events that you guys can volunteer at? >> I'm going to forward you that email because they were supposed to send it to
all the schools and all the schools were supposed to get that. It looks Let me kind of show you guys. Maybe you've seen it or maybe you haven't seen it. I don't know. Um and actually I'll send it to Ver. Are they all in a group chat or no? >> Oh, well this was they got their numbers. Oh, you're going to get the good number. So, all right.
>> You want to share? >> Yeah, I'll I'll send it to her now. And then when she adds it to the group chat, she's going to send it to you through the group chat so that way you all can share it with your schools. Um, is she outside? Sorry. >> Sorry.
>> I'm just Welcome. You're welcome. >> So you can share you can share it with your schools and then that way everybody knows about time to >> Okay. But yeah. So do you guys have any questions so far about anything? I can
go back clarify write down any dates you guys. If anything uh it's on the townates website. If you go to the calendar and the event section everything will be listed there with all the information the addresses everything the times. So just in case you like miss anything. Okay. But yeah. Okay. So um I
wanted to ask you guys if you guys had any kind of like initiative ideas, any suggestions on how to improve I guess anything like any relations between the town and your schools or something at your school that you're very concerned about that you want to bring up with our board. So it's open of course anything you guys want to say. We're all here to
hear your >> if you guys can like think about it. >> Yeah. Go ahead. >> Um it's more so like a question. M >> um so my eighth grade year there was a resolution that was passed establishing a youth advisory board
>> that I know passed through and everything but there were issues like actually establishing it. Yeah, >> that is a town council question. I don't know if I are you familiarized with that >> for the youth advisory board. I'm technically less on but we haven't had any applications. So with uh yeah they
are open approved >> I believe. So um it's just uh non-existent because we don't have any people on it or students I should say. >> So how many Okay. How many spots are open? >> Um right >> I that sounds right but again it's been non uh not really a thing yet. Um, is
there like a chair or something? >> No, we have no chair. We have no one um assigned to >> Well, the for it to I'm sorry, I'm going to start asking you so many things for >> for them to to be a part of it. Do they have to have a chair to do it or do they come together and they form the board or they have to be adults in the board?
>> Um, so for membership, the youth advisory board will consist of seven members who will serve a one-year term. Members must be a resident lakes, have an unweighted GPA of at least 2.5. The composition of the board shall have an equal composition of students from the following schools. Miami Lakes K
through8 Bob Graham Miami Lakes Middle, Miami Lakes Educational Center, Barb Goldman, Our Lady of the Lakes, Halia Miami Lake Senior High School. So each school may select its representative and submit the youth advisory board application to the town. So that's the
info. Um, so we have seven current vacancies. Um, >> well, there's nobody in the board right now. >> There's no one. That's why there's >> there So there's no adults on it. is just completely composed of youth from each school. >> That's what it sounds like. Um, from what I'm seeing off the website. Um, I
can always, you know, request further details. Um, but yes, that's technically my committee. We just don't have any application. >> So, that would be great if if you all could apply. >> Yeah, that would be perfect. So, >> um, I guess we'll wait to hear back from you and you'll let us know and then
we'll get over share that information with you guys through the chat, which then happens today. That'd be excellent if you guys can set that up. >> Yes. >> Okay. >> Any other questions? That's great. >> If anything you guys once we establish group chat, you guys can let me know and
I'll communicate anything that you guys need to like have. >> But that's it for now. >> Are there any campaigns that you're running at your school that you want to share and see if the other schools can collaborate with you? Um, we're currently having like a student council election where all the students who are
running our campaign. Personally, I'm running for vice president and she's running for president. >> Yeah. >> But is there anything that your school is trying to do for the community that you think you any kind of drives or any kind of things that you want? >> National Society. We wrote uh letters
for hospital for cancer awareness month. >> Yeah. Breast cancer. For future educators of America, we are doing for November a drive cans >> for like a dance break for the homeless and stuff like that. >> Okay. >> We haven't started it yet. >> Excellent. So if you want anything that
you want other schools to maybe participate in to make it a communitywide event, just send photo so she can get this person to school. But thank you guys. >> Yeah. Okay. So I wanted to get all your guys' numbers. Uh if you want to add your email too, uh you guys can, but I
didn't bring this next to me separately so I can email you guys if necessary. Um or if anything here, I'm actually have it writt um and I'm going to pass around the one that I want. So Uh, and do you guys want any more pizza? >> The last thing while you're doing that,
I can start asking them for future meeting dates. Um, so how do you want to do that? Do you want to How often do you want to meet with this group because the meeting is practically over. It lasts 20 minutes only. >> So, um, I think there'll be very short meetings in general. Do you all want to
meet every two months, every 3 months, three times in the year? What what would you like to do? >> What I was thinking, I was thinking like maybe every four month maybe five months. So like three times a year. >> Three times a year. So let's say you have this is the beginning of the year meeting and you can have one maybe after
the holidays around January. >> Yeah. >> And then you can have one at the end of the year for um around well testing is in May. April like the very end of May. >> April, April. >> Do you have a suggestion? >> The problem with April is that they're
in crunch time. >> Exactly. So, end of May. End of the year wrap up. Okay. So, end of May. >> Yeah. and try to see when you come then for the January one to kind of bring any initiatives, any programs you want to start either in the community or share
because the whole purpose is for you guys to talk to each other from the different schools and work together on similar objectives and things you want to get done in the community, you know, um and in all the schools. So trying to think of I know last year one of the campaigns was the heads down. >> Yeah.
>> And bone down and heads up confused, >> you know, but if you want to do something like that, if you see a need in the community that you think your clubs or your school, sorry, your schools could address, that's something to bring up at the meeting. Okay. And anything you want to share with us um at that meeting for January,
>> because today is just basically, you know, uh did they all introduce themselves or No, >> very at the very beginning. everybody. Okay, I have a little amnesia. >> So, other than that, I mean, once you give us your contact information, then I think we're done. Is there anything else you want?
>> Well, I think after we have everyone's contact, I think you guys are free to go. >> Okay. >> So, if you guys have anything else you want to mention, we can stay back and we can discuss it. But if anything, I think you guys are good to go back. Do I go home? Yeah. >> So, we'll adjourn the meeting at 4:22. >> Yes. Thank you guys so much for coming.
Thank you guys for for coffee and making effort to come here and it's going to stop super