I call the order. Um, >> there we go. I call the order to open the meeting at 5:33 p.m. >> I second. >> All in favor? >> Okay, perfect. So, call to order.
Kimberly present. Ethan Rivero >> secretary present. >> Present. Perfect. >> Papo. I can't talk right now. I'm in a meeting. I love you. >> I can't talk. Daddy knows that I'm in a
meeting. Daddy, if you can hear me, I'm in a meeting. Love you. Bye, Grayson. I'll talk to you later. I promise. I love you. Okay. So, >> order of business, are there any deferrals, additions, or deletions to
this very lengthy agenda? >> No. >> No. >> Okay. Um, I don't have to make a motion to a close order of business. No. Right. No. >> Public comments. Are there any public comments?
>> None online. >> None in person. Okay. So, we're moving on to the one and only agenda item, game night. >> Yes. >> All right. >> All right. All right. So, I think I
shared what the idea what my idea was last meeting, but I think today is should be the day we finalize it. >> Yes. >> So, I reached out to two vendors actually and technically three. I also reached out to no to Nowhere comics. Uh they told me
that they're willing to do it. They just need to know exactly what the event is. >> Nowhere. >> Nowhere comics which is in Halia next to Palmet Hospital. >> Yes. Next to the new Hills Cafe. >> Uh the the Hills Cafe. But okay. >> Oh, okay.
>> Is it? >> Uh yeah, it's the Beverly Hills Cafe. >> When it closed, the main waitress been there forever. She get to open up pills cafe here. >> How's it going?
>> How are you? >> Good. How are you? >> Good. >> Is that Is this it? This is a >> all glory. Yes. >> I wasn't sure what uh >> since I missed the other one. I let me let me jump in in case something that I
can help with. >> Disgusting being negative. >> Yeah. They told me that they needed more. They told me they're going to do it, but they need more information. And I wanted to talk to you guys first before I develop divulged you that ambition. >> Now, did they tell you what they do
offer? Like, did they tell you that they offer like the board games or or the trading not the trading cards, but like the >> like what services they could offer? >> Am I allowed to while we're talking like look things up? Look up their website.
We never do that in Army. That's why I was just I was curious now where I go. >> So they panned they they just needed more information because their question was do would you like them to sell to sell items during the event? >> I mean we were talking about having
vendors like that would be fine. Yeah. >> I mean if we get it approved of course but >> it would be something where we would just have to bring it back to our uh committee and have them vote on it. >> Okay. >> Um >> Okay. have as as them being a vendor, I
don't see a problem because we had discussed having vendors. >> Yeah. And I think that this is appropriate for the theming of game night because they just have they have board games and from regular board games to RPGs, but I think we're going to focus on regular board games because
RPGs from experience they they they can take a little long. >> RPGs are role playing >> role playing games like they can be they're like D and D, Pathfinder, >> but that's what's really popular. It is. But like I mean it's fine if you want to have them. I just normally like when I
because I play every week it like each game is like three hours long. >> And also longer if you don't if you come in if you come in having me pray your your character first. >> Oh okay. Um so
>> and then the other vendor I reached out to was No Limits Coffee Shop. Definitely. >> And they said they were going to call me back today, but they never did. So, I'll call them back tomorrow. But they said that they're in that they want to do it that they were going to give me the content of the person who
was in charge of getting the getting the vendor so I can get because my purpose of the call was to get quote first. >> Yeah. So, do you want to you could follow up with them obviously, but do you want to reach out to a second person? It's a little further, but I
don't know. It doesn't hurt to ask them. >> Um, >> is this with the no limits copying? They're all in Kendall. >> Yeah, they're in Kendall, too. So, it's um Rounds are >> Oh, I think I heard of that. >> Browns. They're also in Kendall.
>> I thought No Limits was in Dorado, but it's a coffee shop, coffee and bakery in Kendall. Um, and they only hire adults on the spectrum. >> I think that's good >> for adults with special unique abilities. Um, so
>> I think it's a good opportunity to showcase like um special needs entrepreneurship >> employment, you know. >> So, yeah. And also another thing I wanted to add purpose is I wanted to use it to promote local businesses. >> Yes.
>> Like like you could be a vendor. Um, I'm gonna refrain because I don't want to any crosscontamination, but my fault. >> That's okay. No, but um uh last Saturday
or two Saturdays ago, I came to the little farmers market here. It's hoping to see any like vendors that sold like little crochet items, things like that. Um, I do have one vendor that I was going to touch base with her tomorrow
because I'm going to be seeing her tomorrow. Yes. >> And her name is Lemon Crochet and she crochets like little anime figurines and things like that. >> Um, so I was going to I know we need approvals for vendors total, you know,
for sure, but I wanted to see if she would be available or interested. So, >> you're going to follow up with no limits and you're also going to reach out to hard grounds if you don't mind. >> I'll do that. >> Okay. And I'm going to reach out to >> No comics.
>> I Yeah, you're right here. >> Okay. >> So, Maria Crochet >> and also I saw 50 per machine. Was that from Lyn? >> Yes. So, I did get the quote back from Flynn's Arcade
and he's actually giving us a better price. I know I told I explained the the purpose of, you know, the event and everything. Um, now remember, I have >> hired him before for corporate events.
Um, and they were 325 a machine. So, he's giving us the special price of 250 per retro arcade machine. >> Okay. >> Um, >> what are the the machines like what what games are they?
>> I mean, they're everything. When I rented them before, I rented like six or seven and they were um what is it called when they're like fixed with like over like a thousand games. It's like you can pick them like you the it's not just like this is only Street Fighter like on
the screen >> multiades mult >> okay >> I mean >> it's like you pick it inside you know you you're selecting do you want Pac-Man Street Fighter like all the >> I think that's actually the best because you know everybody has that favorite 80s arcade game.
>> Yeah. And they're all um um you don't have to put points in them so they'll all be ready to play. Oh >> okay. >> Yeah. coins are no longer are a thing of the past. >> Yeah. Um for modern video game consoles, which includes screens, controllers,
console, and games, it's $125 per modern video game. And it's $100 per retro video game console. Includes the screen controllers, console, and games. So that would be like a Nintendo 64,
like the older um Yeah. I mean, okay, that's a good idea. So, I guess that's what they offered for for both or for 250 for machines and they offered >> Yeah. So, if we're going to go forward
with the Roberto Alonso, um, we would just need to make sure that, um, we would want to spread the machines out so that >> not everybody is crowded in the same corner playing the machines, but we every area needs to have outlets. And if
there's not like >> six outlets, there needs to be extension cords. And um so we would need to make sure that if we can map out the layout of the Roberto Alonso floor, we would need we would want to make sure that
this is going to be the area for any snacks or beverages. If the vendors are going to be inside or outside in the hallway, I don't know. It sounds like they might need to be outside if we're going to have um
um arcade machines spread out on throughout like the walls like the corners cuz you don't want to put one right in the middle of the floor. Um and in the middle of the floor we could have like the modern video games with the chairs um and screen. Um
>> yeah, so we would need that that's an important detail we would need to figure out >> the logistics. the logistics. How do how do we would we would I just be able to I mean I know I can just go into Roberto Alonso, but would I need to
I guess talk to a maintenance worker there and be like, "Hey, do you have um the strips like the power strips like to make sure that they don't like >> um there should always be janitorial there. I can double check their hours at
Roberto and I can send those to you. >> I asked cuz I did an event once at the >> at my store and normally I don't have like anything major like powered up. But in this case, I had like uh the drone guy. I had like
professional lighting, professional music, all that stuff. And >> I guess because it was all going to like the same >> outlet >> outlet it like shorted >> or whatever and then we lost a little bit of power. >> Wow. >> So I wouldn't want that to happen with
machines, you know, for a game night, you know, that's important. >> Does the company bring power strips or was or would this be something you would need the town to >> um be you think? I don't know. I don't know if there's special ones that they use. I that's a good question for me to ask.
I just know um from Okay, so the last time we hired them, it was for the diplomat hotel and I just remember >> him having to talk to the maintenance guy at the hotel to make sure, hey,
>> um this outlet, I guess, can support this. And like we we had spread them out anyways. Um and luckily every place we put them, there was an outlet nearby. It's not like we had to do like a huge extension port or anything like that. Um because we took up like the big big like
ballroom. Um so yeah, I'll ask them. But um I I think the logistics would be >> finding out how many wall outlets there are. Um >> if there's any um
>> just make it logistic. >> Yeah. if there's any um extension ports, anything that we could use um what would setup look like for the Roberto Alonso because I know if I remember correctly
that little drive right like the front entrance like the little roundabout there's like a big step. >> Okay. So where the cops are always parked right in front of the main entrance of the river and also you know how there's like a sidewalk step.
>> I don't know if there's like a delivery >> side in the back because imagine he's going to be bringing in machines even with a truck. I think I want to say that front part is is it because >> the way it's the way is you know how that that circle is there and you drive
>> around all of that is a straight part is a straight sidewalk that just continues and continues and continues and yeah there's access to but you have >> there's no like >> delivery >> I've never looked for it so >> well yeah they do they do because they
they also have the they have to be uh ADA compliant. So there's >> Yeah, >> there are >> I couldn't tell you off the top of my head where that is, but >> Okay. Yeah. I'm going to look might do a visit, but I can check the hours for you. That way go when there's someone
here. >> Okay. >> Side sidewalk has it right right there like pretty close to the door. It's not bad. >> Yeah. I also want to make sure the event is going abide will abide by ADA compliance.
>> Yeah. Luckily, it's a town location, so it has to be. >> And since it's a town location, you wouldn't have to worry about like rentals or anything since you're like tables and chairs, like we would be able to provide that for this event. >> If you were offsite, then you would need
to, you know, >> rent. Um, sorry. I just want to like rising up on 90 minutes of taking notes. Is that >> Yeah, that's fine. I just for me, for me following up, I take my own notes. But yeah, I'm not doing your job. I'm just
like for me because I'll forget. >> No, it's fine. It's fine. Just I want to make sure I'm doing the right I'm doing it correctly. >> Yeah. And we haven't done any motions um or anything. Um, another uh vendor which I believe the town has used before is
Ashes to Ashes. Now, I'm not saying to use them for cigars, but they do have Domino tables. I'm sure other people do, but I cannot find any in the town and I would like to promote businesses in the town, >> right? >> I know that they Domino's have, you
know, Domino tables and Dominoes that we could use and I think it should >> maybe for the parents. >> Yeah. A gay night for all. >> Yeah. >> Um >> that's a good idea. Just to ashes. >> Yeah. >> What else?
Uh food. >> Yeah. >> Uh we talked about having vendors coming in for food instead of >> instead of food trucks, right? >> We talked about But if we're doing it at Roberto Alonso, We had originally I had originally suggested the food trucks if it was
going to be outdoors like like outside of my um but if it's indoors we could either >> like >> order food like bites >> like pizza >> pizza from
>> Yeah. pizza from one of the locations here in Miami Lego. My preference is Dominico. >> We could do a change to it if it's a more portable. >> Yeah. I myself I also believe that we should be ordering it from local places
like Dominos or pizza scene but I guess it will depend on how much our total budget is. Um >> which more likely how much more we have. >> Yeah. >> Let's see five. Um sorry I'm just going to make
like a preliminary budget. That way we could come to the next meeting saying hey we would like this much of a budget. um this much for the games, this much for food, this much for um
extras. Okay, so if we do hypothetically, if we rented five machines, how many modern video game consoles would we need to rent? I mean, I'm not a video gamer, but I
know that there's Nintendo's obviously a big one. Yeah, it's good. Like I suggested Nintendo because Nintendo's easier for a group like >> Yeah. And Well, I think that we should do at least two Nintendos. That way you
could have like one that's dedicated just to like Smash Brothers, which is like the number one team playing, >> right, >> thing? >> Or Mario Kart. >> Yeah, we could do another one that's for Mario Kart. Um, and then,
uh, we could do a third console. Um, I would just like to keep it nonviolent, like nothing, right? >> Call of Duty or anything. >> I know. I know. Like no Mr. Rated or Yeah. And also then I suppose also no
fighting games like like Street Fighter, right? >> I mean, Street Fighter. I don't think it's >> Is this going to go outside at all? It's all going to be inside. >> Inside. That was the idea. Inside. >> The idea was inside. Uh, however, I did say it was open to change if you
>> cuz we only have those game gaming trucks. >> Yeah. >> Pretty cool. >> We forgot about the gaming truck. We had that on our agenda on our previous agendas. >> I just need I can call. I just need to know who business will provide those. Is
it still Flint or somebody else? >> So, no. Blinds doesn't have a gaming truck. They're just providing the actual like retro games and stuff. But the gaming trucks, >> they'll park, they can park right in
front. >> Um, so >> we have um Oscar that that does some of the events with Family Food Trucks. >> Oscar. >> Oscar. He has um so he's the good thing
about his company is that they're already vetted by the town. They have all the licensing that the town requires. So >> uh you you don't have to worry about that part with with him with the company. >> And um for instance, I know that they
have contacts with so they brought they brought like uh bowling truck uh they brought a gaming truck. They brought there's all kinds of like different like contain it's it's a self-contained >> Yeah. >> truck. >> Um and then besides that, you know, a
little bit all the other stuff, you know, the like tag and and laser tag and stuff that you do outside, but if they have they have he has all those contacts. >> Whoa. That he can he can provide all those people. Sure. >> Um Oscar, what's his last name?
>> Bull truck. He said his family. I can give you the the phone number and >> can you? Yeah, I'll call them tomorrow. >> I can't believe um I think also do you think a golden tro would be pretty good? >> Dude, I think bowling is cool. I think
laser tag is really awesome for the outside part. >> I mean, yeah. >> I mean, I know this could rack up quickly, but I know we have fun to do >> and it's just if it's over 7K, then it needs special permission from the
>> Right. Well, either way, this one would need approval because it's new. >> It's a new event, >> right? But um so either way, this needs to be on the agenda for when you guys go up next month, >> right? >> Is there a date, by the way, that you guys have somewhat set up, but was there another date?
>> We originally were planning to do this in April for autism month, but unfortunately, I think we over booked. >> April's there's so many things going on. >> So, I think we're >> Yeah, it wasn't like completely xed out. It was just um >> it's just like it'd be too many events.
You'd be having a better week. >> Yeah. Yeah. >> We were looking at it. So, we'll see. >> Okay. >> I I guess in the next in the next meeting, we have to finalize a date. >> Yeah. But I think most likely we were shooting for May. >> Yeah, that's fine, too. That gives us more time, I guess.
>> We want this to be as successful as as we wanted to be, but I think it needed like an extra month. >> Yeah. Well, for advertising and as well with um Roberto Alonzo because of the practice and the games there for sports, the parking lot gets a little full.
>> So, if I know well in advance, I can let parks know to reschedule any practices or anything like that. >> Okay. >> So, >> yeah, it's also something to consider. >> I also had another vendor. This is not a store or restaurant, but it's a it's a
like I wanted to kind of because also part of it is we want to get proposed businesses to get kids active. So I think one of them is Quest Martial Arts. >> I actually the the sensei used to be my sensei when I was a kid and briefly when
I did when I returned to martial arts in college. Well, >> if you like I can reach out to them tomorrow. >> Yes, please. Um, so also I was waiting to get more information before I asked her, but I
did meet the owner of the learning hive. She's a like she offers homeschool teaching services, tutoring, like a little bit of everything. And she's been to a few of the town events offering like some like
kid-friendly um activities. So, I do think that, you know, we had we had talked about having an age limit, like having like six and up. >> Six and up. Yeah. >> Um, if we do that, I don't think we need
her, but if we end up not putting an age limit, I don't know, there's like restrictions with that on the town. Um, >> then we would want to have someone like her there. That way little kids are not like hogging up, you know, four-year-old that's not like trying to reach for the
retro game and not letting anyone else play or like misusing the controller or throwing it or, you know, not sharing whatever, >> right? Of course. >> Um, >> so this is for the toddlers. >> If we were to have an open age, then yeah, I think we would need someone like
her. Um, but if it's going to be six and up, I think it's okay. I don't think anyone's gonna want to do like an arts and craft activity when there's like games around. >> Yeah, there's the thing about children is that they all have now they have different interests like
>> Yeah, >> but that's a good idea. I definitely like that's definitely could be a possibility. I mean, I wasn't thinking of changing the age limit right now, but like if if everybody else wants to change it up, then that's fine. we can
go ahead and do it. >> Um, because it's a new event, I know that we need approval anyways, but what about for every single vendor that we want to bring in? Do they also need like do we need to >> council or do you mean? No, for council because I I don't know why I I think I
remember hearing something like, "Oh, we need to get approval if it's somebody that we haven't used before or if the money is over a certain amount." >> Um, for vendors, we require um W9s for
all of them. And then um usually certificate of like liability insurance. It depends kind of because it's a food vendor, it would be like a food license. It depends on the vendor itself, but we would need their insurance information. Um, as far as the 700 and over expense,
that would have to be like if the committee wants to reallocate funds, if um, you know, things like that. It's not that you need to go every time to council because if they approve the event then, but since this is a new event, they usually like to see kind of
a at least a tentative budget. you know what you're thinking of doing at this event that they have a better picture, >> right? >> Yeah. >> Okay. Um so let's just look at a tenative budget then >> Yeah.
>> Okay. So if we were to do let's say five machines plus um lost it >> plus the modern video games that are 125 each and let's just say we get three of
them >> or or two. >> Two. >> Yeah. We need to say we can get just two. >> Yeah. Yeah, that so that's plus 250. >> So
might also suggest that kids can bring their own Nintendo if they just want to play with a partner. >> Yes, >> save there. >> Yes, I love that. >> That was an idea that >> part of the event, but also kids usually have these >> and they like to bring their own controllers.
>> Yeah. >> And here's hoping that they they don't lose they don't leave them behind. >> Yeah. Um, okay. So, let's say >> what about sentry room? Are we going to have a sentry room the event?
>> I don't know where we would put it, but what would you recommend? Like where what would what would you recommend to have like like other than like sensory toys or fidget items, what would you want? What you what would you want to see? Sorry. It
>> could be just like just like a calm area with the nice music playing. I don't know if we're going to play music during the event. >> Or should we? That was actually one of my questions. >> Maybe we can, but I think it's going to be pretty loud.
>> Yeah. >> Already. >> Yeah. >> Like in all the events that we've had at the Mary the Mary >> Collins >> in Mary Collins. Yeah. Yeah, it's already loud. >> It's already so loud and we don't have any music playing or anything. It's just >> All right. All right. There's no music
there. >> Um Okay. So, >> I mean in regards I mean room I would suggest I think things I would have to see where exactly that would be placed in the Roberto Alonzo Center.
I'm still learning the the fe the features of the of the location. Okay, I think we'll put that in question mark. Okay, so what I can do since of course we can't
be here all night. Um what I can do is based on this information I could create a >> budget. Yeah, like a spreadsheet budget. Um the one big chunk of the budget would be the price of the gaming truck or
things like that. So by the ne by the next meeting like our actual meeting, I'll have created like an actual budget. >> All right. I know that for for like um
the events um the way that they've used these trucks >> is been two different ways. One is um for instance the committee will pay for the use of the truck for a certain amount of hours >> and then that's usually one format or
they'll say listen um there's going to be 2,000 people at the event just to throw normally uh the food truck because there's going to be so the the food gaming thing there's going to be so many people all they require is um a certain price for for people that want to since
there's so many people going they don't they're not going They're not going to charge you. >> They're going to charge at the event >> because they know they're going to make money at the event and it's going to be this is what they're planning on charging. And then you can figure out if that's a better idea or if you just want to pay for them to be there for a
certain amount of time. >> Okay. >> And you know as as as a community event that you will want to provide them, >> right? So like anything indoors can be free. And then I like that idea. It also
gets people like they're it's almost like they're in different they're go they're going through the the different sections, right? So there's also the paytoplay section which is the gaming truck. >> If there's the gaming truck on the front and maybe like a laser tag in the back,
>> you know, right? This is the discounted cost, you know, for us, but you know, pay to play kind of thing. >> It's a good idea. Yeah. And I think indoor it's like free of charge especially if they bring their own consoles but outside with the gaming
trucks too like they b they benefit from char being charged to to use the the gaming truck or the >> the other one could either be laser tag or bowling >> and are there any companies
that like like a pediatric dentist like I I don't know I think specialty smiles because they're they're my um landlords. Yes. But I think of them because they do so many events where there's kids because they're an orthopedic uh pediatric orthodontist.
>> Um so what if we reach out to companies? Yeah. Not just dentists, but companies that work with kids and see if they would like to sponsor something too. Like maybe um help sponsor some of the food or help
sponsor, you know, the gaming truck or if there's a cost to having martial arts there. You know what I mean? Like have we could reach out and see if we could get any sponsors. >> Yeah. I also think that we could use
this to like to promote the activities that we that we do on the Saturdays and weekends like arts for autism, >> martial arts. So like in case like I compare the quote between martial arts and martial arts that we work with.
So yes they have um have because I know that we usually have events at Mary Collins the veterans park and that you know the the parking spots get used up. I mean all you know all the gamut but I
know that at Roberto also usually it's inside and usually things don't get taken up on the outside. So that's one thing that I mean I don't know how the town but that's something that has been looked at because usually they don't like block off the section for for parking like at at uh Mary Collins. It's
just >> you know you do you you want to close it you close it. You want to do this you do that. You know, I don't know how uh wrong will work out for that. That would be something that guys want to look at to see what the town, you know, says about it.
>> Yeah. Well, we knew that like a truck was coming. I'm sure putting some cones down to at least in the parking lot save that spot wouldn't be a problem. Um there's more parking at Roberto Alonso, I think. But >> yeah, >> that's another thing. So, >> yeah. Yeah. Yeah. That's why I was
telling you about the games though because there is a game or practice that parking lot does get you know Lego sports and that part. So um yeah I think it'd be kind of block off a certain amount of spots. I don't see a
problem. Um, and then even um, yeah, that there's I'll I'll see any vendors that would be interested because I'm even thinking like VA custom designs that they events for kids before or they
brought their tiny 3D printer and they like made little >> action figurines for kids. Um, I think that'll be kind of cool. Like, you know, have you have you made your little GIO or whatever yet? No, you haven't yet. Oh, go over there. You know, oh, the
game you're the game you want to play is busy. It's okay. Go make your little Lego piece or whatever. >> And you can watch it being made. What color, you know, what color do you want or whatever >> idea? Yeah. Some demonstration stuff. >> Yeah. Um, I know that there's a cost to that
because the 3D printing materials are not cheap, but I think it's a cool >> So, I'll get a quote from that. >> Get a quote from B. >> Anything else? >> And I I just remember what I wanted yesterday with the century. I meant this
that they have I found this called S3 mentioned before. Yeah, the other one was Culture City, but I think that one could be a little hard to get. >> Okay. What is it called? >> S3 Century. >> S E
>> No, S S3. >> Oh, >> sorry, I misspoke. >> It's a truck, right? >> Yeah, they have an Instagram page here. Can you um can you send it to me or he has to send
it to you? Can you send it to me? Game related thing >> or I can I can look it up myself. The S >> S3. >> You have my email, right? >> I have your email and I don't have your Instagram. >> No, don't worry about it. I I could just Instagram that the handle. I was going
to say Yeah, it's got it. >> Okay. >> I think that was it for the vendors, right? Yeah, I think that's the VIN customs. That's a very good idea. So, that's awesome. can't really >> do you have a sample email um that you
can send me for us reaching out to these vendors so they look they they can see it's like legit not like >> um >> um you know >> yeah like I obviously will say that it's Kimberly but you know that way it's not like hey I'm just some like random
business asking you for this. No, it's it's usually me asking as a business owner >> like, "Hey, you know, I'm Kimberly from the Special Needs Advisory Board. Would you like to participate?" You know, and then I could change it to would you like to sponsor
or >> Yeah, I don't think we have like a template, I guess, for that, but I can like try to draw something up for you that you can play around with. Yeah, that's that's a good idea before we reach for >> um I wanted to go back to food for a
bit. Uh I know we we wanted pizza all these and Publix. What about sweets >> or should we not have like >> um >> did you want a local business for sweets or did you want
>> So I have no problem with sweets. I would say let's keep it simple. I don't want like sugar and stuff on rental. Like I don't want us to be liable if there's like >> if it breaks. >> Yeah. If they're like touching it with chocolaty hands and then other people
are complain. I don't know. >> Um that could happen with pizza grease too. But um >> yeah, we could think about it. Or even having like maybe I know an ice cream truck that does town events. um dad
elados they when they you've seen them. Yeah. When they've been at the at Veterans Park and such. Um so I could that would be a great option too. And anybody wants ice cream, they go outside to the food truck, they pay for it, and there you go. >> Yeah.
>> Um just leave that moment to write down. anything you think we're missing from like a um >> subcommittee standpoint. >> Um let's see. Yeah, you're going to make
a tentative budget which is always always comes the numbers either council or committee. Um we talked about you know food potential vendors for this like games um sponsors
layout. I mean first you need to kind of nail this down with like the committee and council before you go into right the more logistical stuff. >> I mean >> yeah I would love to go be going into the next meeting like our next meeting. I would love to like here's the buffet
that we drawn up. Tell me like where you would like to see us fluctuate. This is the layout of the room. You know, I already spoke to the maintenance worker. This is where we could fit. Could we even fit five machines? Yes or no? Um.
>> Yeah. All right. >> Yeah. The main thing is really getting the date because you can't even reach out to sponsors or vendors, I feel, until you have >> established date. >> Yeah. time and all of that. >> Yes, we will get both. So,
>> maybe we'll pay full use of the code for sure. >> So, I mean, I know this date can change, but when's our next meeting? February. We're next week already. >> Yeah. Fourth. The fourth. Okay. Snap.
>> Those meetings. Well, I have you. >> I know. >> Yeah, but I've been >> You don't understand. My husband was out of town for a long time and he just got back and I'm still playing catchup. >> Okay. >> I completely >> um um >> Yes.
>> I know this can change by February 4th, but can we just look at the availability calendar and see? That way I could bring three dates to propose at the next >> Sure. Sure. >> Um and if they're still available, of course, it helps. >> Yeah. I would have to double check with
parks because I don't have access to the >> Oh, Roberto. >> Um I like have access to the big events, but I know they sometimes have things on their end. So, but I'll double check those three dates you give me. >> Okay. >> Perfect. >> So, we can have the nominees next next meeting.
>> Yeah. So, May we usually do events on Saturdays, right? >> Typically, yes. >> But this would be an evening event. Evening events are usually Saturday, too, or some of them Friday.
>> I think Saturday is the easiest because like normally Friday nights people want to use it to kind of ease into the weekend. We talked about this being an evening event or there's another >> I think um I think evening was the the
day that more people would be able to make it but um but if you prefer afternoon that's fine. I just think it to be because I think weekends evenings are out like people are busy on the weekends like weekend evenings
um >> two weekends to consider or even know about um >> Mother's Day >> second the Mother's Day >> and Memorial weekend is that last weekend >> and
>> do you think the word is the best option? I think I think a Friday evening. I mean I could be wrong but like I do events for I do corporate events not like these you not like you know family events but in the corporate
world you usually have events Tuesday or Thursday night and then if you need to a Friday evening and I only say a Friday would be better than a Tuesday or Thursday because it's a school night. So, if it's a kids event, no parent is going to sign up to
be out late on a Tuesday night, >> right? >> Um, and there's like soccer, practice, all that stuff. So, I would say either like May 1st, which is a Friday, or if it's going to be a Saturday, it would have to be during the day. Are the first or the second available
right now? >> Um, from what I can see, again, I don't have them, but yes, the first and the second are right now available. >> Okay. So, Six. And also
say the only other when that would work would be the 16th or the 17th because the weekend before is Mother's Day weekend and the weekend after is right before Memorial Day and people take like an extra day Um, so
>> yeah, that on the 16th there's a flag football championship closing ceremony. >> Okay. >> Morning and afternoon. So maybe not the 16th. >> Okay. >> Uh the 17th is a Sunday. So I don't know. Yeah. >> Sorry. Um so 15th or 16th.
>> 15th. Uh 15th is Main Street Live. Um >> which is a different location, but again if you don't want any conflicts at all with other events in town, then >> there is that. main I was from 7:30 each one. So that's more evening. Yeah.
Okay. and let's pick a date or two in April then. Um, are there a ton of events in April? >> Well, I don't know. Um, because I know that at least with like SNAB, there's like commitments that aren't SNAB events
like with other that's what I was telling Ethan. So, I don't know what they have on their calendar. Um, I know like some of the things they did last year was like with S, there was S Fox walk. There was a different one there. Um, >> Alonzo looks pretty available. You guys
have the Snag talent show >> on the 4th with Oprah Autism. >> So, you already have that on for sure. >> I should be able to work that one. >> There's the Art Without Limits for SNAB that you're all looking at the 10th. >> There.
>> Yeah. a few more. >> Next week we've got the King of the Twist. >> Yes. Um, >> we have one this Saturday. I think we have a one card winner carnival. >> Uh, that one I don't
>> was that postponed? >> Yeah, I think that one's >> Yeah, it was postponed a while ago, I think. Unless they That's why I looked up. I was like, was it reschedled? >> Not that I know. Um, so those are the two uh ones that I haven't encountered for for that. um your committee but
>> okay so I mean we have three dates here if they if you know if um next week well what about the 20 April 24th let's just check it and see
>> just to have an April date in there >> let me give you some info on some stuff from >> that April the the first weekend, I'll give you the Saturdays. The first weekend, the 5th, was >> the autism neighbor improvement uh
committee autism bike ride, >> which we won't be doing >> in the morning. >> Yeah. >> And then the Arts for Autism Resource Fair in the afternoon or right after that. >> Then the following weekend there was the uh Hope for Autism Fashion Show in the afternoon.
Then the following weekend was the S Fox >> um in the morning >> and the sprinkling fling from uh the uh youth activities. >> And then the last weekend I don't have anything for the last
weekend. >> It's also Easter, >> the first weekend of April this year >> for me. That's important. No, no, no. Of course. >> My question though was did the special needs advisor board have any have a plan
to make a team for the autism walk at the software tra? >> They have not discussed it yet. That's fast. So, I think that >> would be a good idea to do to make a team. I was I myself was thinking of going
>> it's been a few of different things, but it's been sometimes an actual um walk table >> and then I know last year there was no table. It was just a walk. It was, you know, like give out flyers and stuff. >> Yeah. >> And then and then do the walk. No table.
>> Okay. You want to >> request it to be added to the agenda? >> Well, I didn't mean to take it and then just >> Yeah, I know what you But I'm saying do you we could bring it up um >> that could be fine. >> Yeah, bring it up at the next week's
scene. >> But I just don't know when because I looked up and I couldn't see a date or a walk this year. Yeah, >> that's why I can't I was going to share the last >> facts it is.
This says the 2025 Here's 84. What do you see? spots like these clear dark.
>> Can I take a picture of that? >> Oh, that thing is crazy because the wine is amazing. >> Okay. >> I also think that once we make make this final the game night, we could actually like put an event, right? So we can see
how many people coming, >> right? Yeah, we would need um more details the buyer and >> what's the approximate people? >> Okay. Anything else? >> I think like I have one more question.
It's theming like is there going to be a theme? So this is just Um I think game night. >> I mean we we did discuss it at the last meeting if if you guys wanted to do a theme like we yeah we can be like oh and
maybe the best dress smart the best dress like person wins a prize or something like that. >> Oh cosplay. >> No. >> Uh no. Well I guess I was thinking like Mario or your Like if the theme is Mario
or the theme is something and whoever can dress like a Sonic or whatever is >> I wasn't considering that but I think it's fine if you guys want to do it but I think game night is just good enough. >> Yeah, I think so too. No theme, >> right?
>> No theme. Okay, >> I think that's I think that's all that there I wanted to talk about. >> Okay. And no one else Nothing. Okay. Um I make a motion No, >> you don't really have to.
>> Um, I I to >> I motion to adjourn at 6:25 p.m. >> Motion second. on David.