We're off. >> Okay. Uh, good evening. We're about to start the um meeting at 6:04. I'm going to call the meeting to order at 6:04 p.m. And please, please, please do the roll. >> Yes. Poor >> here. >> M
>> here. >> Jessica, >> she's on her way. Keep on moving the traffic. >> Okay. Esther >> Jackie present. Alicia here. Alasto. >> And Veronica Stean, >> she's sick at home.
>> Well, she's joining us through Zoom. So, she's technically here through Zoom. >> Okay. >> So, we want to make a note of that. >> Is she there or no? >> No. So, we could >> Okay. Can we text her how to do it into the chat? >> Yeah. So far, message her so she can
Oh, wait a second. So, she It was faster. You want me to try? >> I just Let's give her a minute. She says she was back. Can I just I'm going to try to start and then
she can hopefully she'll make it in just to get ahead at least with the minutes. So, order of business. Um, are there any deferrals, additions, or deletions that you ladies would like to something you'd like to add to take away or >> she responded. She says she's trying
with this one. >> Any anything you want to add or delete or defer? No. >> Okay. So I'm going to move on to public comments. We don't have anybody else there for somebody here in person, but is there anybody on Zoom? >> No one on Zoom. >> Okay. So let's look at the meeting so
that the minutes so that you ladies can um let me know if we can approve it. Somebody obviously is emotionally almost before we can on the on the new business for the minutes. >> Um item C, new business. It says
principles regent director. It's regen. >> Regent >> regent. >> Regent like a r i >> and um taurus is no longer the >> not taurus. Taurus last time
>> Taurus was but it's just now >> we can take out >> she'll take out Taurus. >> What was the other person you said? Yeah, because the only two high schools in question are Hell and Goldman, right? Education center.
>> And in any case, that's Pat. You know, >> that's the magnets. >> Okay. >> Yeah. >> It says our superintendent. Is that correct? Oh, regent put regent. >> Region directors and superintendent
>> and region. She's one. There's several director and one region superintendent. >> Oh, she's the region superintendent. >> Oh, okay. So, we have to put a region in front of superend. >> Yes. Region superintendent. Reg. >> And then I needed to correct uh region
>> to to region directors. >> Region director. >> Yes. Stephen P is a region director. Okay. >> Director Stevens. >> Yeah. >> Okay. >> So when I make these corrections then aisle. >> Yes.
>> Thank you. Okay. Fix it. >> Okay. >> Hi. >> Hi everybody. >> Hi. Hope you feel better. >> Yeah. Thank you. >> Of course. I hope everybody's doing well.
>> A >> Yeah. We're going to put the volume up because we can't hear you right now. >> Okay. >> Okay. Motion to accept. >> Anybody second? >> I second. >> All in favor say I. I. >> Okay. Motion to accept was Jackie and second.
>> All in favor. >> Thank you >> for the student member report. Riddle. Do you want to talk about that? Um, in regards to that, all I'm really have been like dedicating my time to right now is trying to set up the next
meetings for the student representatives >> and that's I have I think it was January 20th as a tentative option that I've been working out with IO at same time at 4 p.m. was the last time. >> So I I'm not sure if I should reserve
that. She said I like to reserve it formally as an event like sponsored by the committee. sorry, by the committee or as like a separate just like time reserved for like for the town. Do you know what I mean? Like as as if that should be a committee kind of like publicly reserved
event. >> Yeah. So I just need clarification from the board. Um I know in the past we've done it as committee meetings like a subcommittee >> but the reality is if it's just her like if she's the only representative from the committee then it doesn't need to be. >> Oh great >> because it's more for us to know how to
publicize it. like if we have to publicize it if more more than one right like board member is going to be attending. >> So I don't know if anybody else is planning to attend or it's just her taking the lead on that completely. >> But you're going to is that a physical meeting in person here? >> It could be like I could preserve the
space but then I wouldn't need an agenda. I don't need minutes. I don't need to like publish. There's a difference if none of us come. >> So I just wanted to know >> I feel bad. Whatever is best for you guys. Honestly, I if if you guys >> don't want to have to go through all that stress, that's completely fine. And
I'll still >> my my kind of order of that meeting will still remain the same. It's just I feel like it's better for you guys if less stressed unless I work to do all the minutes and everything. If if it's >> more than one member, >> I just need to know for my sake to
publish it. That's all. >> What do you think? If one member if one of >> like if it's just her that's fine but if it's more than one >> I think >> let her do it. >> Yeah. So you're going to do it on your own. So >> that's okay. Don't worry at all. Don't
worry at all. >> And like that I'll reserve it for you then. >> You'll reserve this room. >> I'll reserve the room. >> Yeah. Just make sure >> Thank you so much. Make sure you email the the SJA sponsors and make sure you get confirmation because last time they didn't not that many kids showed up.
>> Yeah. >> You don't waste, you know, your time, you know, that would >> So, this is a meeting for what? A student. Yeah. To come. >> Oh, the same. Yeah. Especially for the book drive. And then again, just repetition for the spelling be. >> Yeah. Okay. So, you're going to talk to
them about the book drive and the spelling be. >> Yes, ma'am. >> Okay. Perfect. So if you I mean if you need anything from us let us know you know. >> Okay for now for now no worries. I think everything just yeah just making sure that the sponsors have their are like
actually sending their representatives or if not like to at least like give a reason as to why they can't come because I there's there's plenty of SG members at least one person can come to like represent their school and be the one who kind of buries that information throughout. >> Sorry to interrupt. For the last meeting you had did they ever actually confirm
to you that they were coming or they never did? No, they the people who did come, they sent me the sponsor sent me confirmation saying that they would attend and then whoever didn't come either told me straight up just no, I can't come or just didn't respond. >> Okay. So, just hopefully they'll respond. >> Okay.
>> Thank you so much for that. Uh oh, this is um the book order book collection drive. Well, well, that you're you're the book collection drive you're going to be spearheading, right, V? >> Yes. >> At the schools, right? Okay. Are we gonna do a book order because we didn't
have any money for the books that we were planning? >> I think you guys said you were gonna just do if I >> just do that because we don't have money for >> because you were going to ask specifically for elementary. >> Yeah, just elementary new books. Yeah. So, we're not we're not spending money on that. Okay. So, that so that's what
talked to >> and she had proposed certain dates. I just want to make sure we're all on the same page for that. >> Oh, yeah. The what I put Yeah. what I said was just like tenative. I put um for starting I think it's either next week or the week after and then ending on the last Friday of of April just cuz
you said it was like just best to have it before May because I'm pretty sure we have the the Mother's Day event in May, right? >> Yeah, I would started to it's just easier for the schools. My suggestion February 1st, try at the beginning of and end it at the end of at the end of April. I don't know if April has 30 days
or 31 days or >> uh 30 Yeah, 30 is the 30th is the Thursday. I'm pretty sure >> February, February. Well, it's all of February, all of March. Two months. You have two months to collect the book. >> Yeah. >> You know, some of these schools take a long time. Some of the kids
>> have both intergovernmental. So, it does give us time to get it through the >> Yeah, it has to it has to get approved and all that. So, it takes a while. >> I think maybe give them an earlier deadline and then be like, "Oh, guys, we extended it." >> Right. And then puts like long
>> They drag their feet. >> Yeah. >> Yeah. So, you want to do just two months or you want to do just a month? February, March, and by April 1st. Let's do April 1st. Let's do April 1st. >> February. >> I'll make sure to write that down. >> February 1st to April 1st 60 days. Sorry. 60 days.
>> Okay. And so, they'll be collecting that at the schools. And And will we have a box here too at um >> the box, the old box is still here, so we just use it. >> And put it in a flyer. Okay. Perfect. But I was telling her that um part of what we would need the schools to confirm is if they need us. I think last
time you guys provided the box, right? >> Yes. >> Yeah. >> So, we need to ask the schools if they have >> or if you if they need the committee to provide it. So, I guess I'll let you guys know. >> We don't have money for >> Where did you guys get the boxes from?
>> Donations. >> Yeah. Well, so tell them >> why even offer the Maybe we shouldn't even offer the boxes. We should just say they should do the boxes. Let me know if any >> Yeah. >> Yeah. Try to encourage them to bring their own to get their own boxes for the >> I just wouldn't even mention it. Yeah.
>> Or don't even mention the box. >> When we have the flyer, send it to Intergovernmental and copy her. >> Uhhuh. >> And we'll go from there. >> Yeah. Yeah. Yeah. Don't mention boxes. how they collect and where they put it. >> Because on the on the little flyer that
I had made just like as a guideline, I had put like directions of of like that of how to organize the books like okay, there's going to be a box at town hall and town hall's open from so and so time to so and so time and this is the address. And then that was before I was
sure if whether or not we were going to do both either only at the schools or only at town hall or at the schools and at town hall. So, I can add a little note like >> and then if you're collecting them at your own school, >> create a like create a little box area and have it there and then then just
give them the flyer and not give them additional information of oh, do you have a box? Do you not have a box? Just have them and give them that flyer with the directions there that they can follow. And then if they have extra questions, they can ask >> and they need to bring it to the town hall. They're going to have to find a way to bring it to us. We're not picking those.
>> They have to find a way to drop them off >> to the town hall. >> Yeah. Yeah. Yeah. Okay. >> Do you want me to to pick them up? >> No. That's a lot of work for you to do. They can find a way to bring it. Trust me, they'll find a way. >> They get a parent. They get somebody.
They figure it out. They figure Okay. Find a way to That's part of, you know, problem solving and leadership and all that good stuff. Okay. >> Okay. >> Okay. B updates planning B. Okay. Um Jessica did follow up with uh Drew and I emailed you. I
>> Yes. What? Drew sent the invoice. He sent an invoice. It was $45. >> $45 for the plaque that the school's going to get to keep. >> I just need a motion from the committee approving the expense and I can >> and we have money for the $45 we >> Well, um I attached the expense just so
you guys have the latest budget report. Oh, >> but I mean with you guys it's really just it's two line items >> and the other one isn't really for you guys to be able to >> cuz it's for the Dolly Party. Um, and the thousand dollars is really what you
guys get for the event. >> We're the rest is gonna be donations, you know. Yeah. Anyway, >> just keep in mind that that's where all that any money to be, that's where it's coming out of, which is the same budget >> we're working for, but we we have to pay for the black. I mean, we're going to
>> I just So, you guys are up to So, if you give me a motion saying yes, we'll go ahead and pay it and then that will be reflected in your next >> motion. motion is to pay the $45 out of the line of items of events to buy the
plaque for the study. I second. >> All in favor? I >> I was unanimous. Okay. Um it's VCD, right? VCD VCD. Yeah.
>> Second the motion. Identif. >> Thank you. So VCD will be the company that we'll use to um do um do the plant. And he's also going to put I think it was $12 though separately for the little thing. >> Was it another $12? Was it $12 for that?
Cuz that wasn't included cuz he has to update the name on the on the on the traveling trophy. I think that was $12. Yeah, that was I think he put on the invoice $12. >> Let me get the Let me pull Let me open. >> Yeah, I believe it was $12. >> Is that included in the 45 or >> No. So I don't know if we have to look
on that as well. $12. >> Oh yeah, the invoice is for 57. >> $57. Sorry. So, do we have to do any motion again because we wrote it for the >> or just one for 12 and that's it. >> Somebody motion to also pay the $12 for
the the trophy inserts um for the swimming bee out of the same line item as the $45. I second. >> Might the second. All in favor? >> I >> I >> Oh, it's unanimous. Okay. So then they'll get paid for that and they will
do that. Um I don't know who's going to Well, I'm trying to think who's going to Well, no, they were going to bring it. They're going to bring that. They're going to bring the trophy. We had said that they were going to bring it to the competition. Okay. So, wait. >> We have to ask the schools um directly to Well, the school that won last year
>> it was case. I'll follow up and I'll I'll let them know to bring it. >> They'll bring it. Okay. >> Um because when I sent them the invite, the reminder for the student names, I didn't include that. >> Okay. So, I'll put it in there. Thank you. Thank you. So, you let I was going to let the mameto know they need to
bring the trophy with them the day of the competition. >> Okay. The layout of the room, Jessica, did you get to >> I need to see the room and I haven't been here. >> Oh, okay. You want to go look after? You want to do it after? >> No, you can do it right now. while we're doing this. We'll continue on that.
>> I don't do anything on the computer cuz I'm not >> Yeah, cuz she had the program. >> Yeah, I'm going to try. Okay. >> Last year just we had to push everybody back. Remember, like they were so close to the front and the kids didn't have space to make the lines.
>> And has the program here once you do it like um bring it back and then she'll do it real quick and then show something cuz that's the only thing we're missing. I'm going to do it like that. >> No, I didn't. that push them back. >> While she does that, um the invitation
for the responses from the D. Has anybody responded? >> Yeah. Hold on. Let me Hold up. Let me >> I have So, I'm not supposed to reach out to the teachers directly,
>> but I did. >> Nobody heard the alleged. This is all allegedly. >> Well, because I didn't like I had taken a while to send nothing and I didn't want to delay it long. Um So middle the teacher uh which her name is
Jasmina >> Jasmina. Yeah. >> Um she confirmed that the names are spelled correctly because I I know you guys had asked me that for the students. >> So I'll I'll send it to you guys. I have it. >> And that the participants so far are remaining the same. And she went ahead
and forwarded the invite to the participants and their parents. So, we should be good from Miami. >> Miami. >> Then we have they were the ones that were like fully coordinated last year. Remember the outfits, the skirts? They're so >> super cute.
>> Yeah. >> And then we have uh Miami Lakes K through8 Mrs. Pina. She said, "Thank you for the invite. I forwarded it to the parents." Yes. All the names listed are the participating students and they are spelled corrupt.
>> Okay. So, we're good for those two. >> I think I may be missing from >> they want you to use the inter I've been seeing them post about it. So, I don't know if you have >> I did reach out to inter intergovernmental. So, this was just
like an additional email that was sent. >> Okay. So, for intergovernmental, let me see what I sent. Or maybe Bob I sense it. What's the principle for the >> Martinez?
It's Lopez Lopez. >> Yes. >> Okay. The lights are off in there on. But you know how we get laugh. Sorry, I was interrupting my language. >> You're gonna end up on a video like >> so it was dark. But anyways, what if we
just Why Why was it that we did it the other way? Like >> facing this way >> like north south instead of >> the other Yeah. Without the seal behind us. >> Do you guys mind with the Cuz I think it looks nicer with the seal, I guess, than
the two. >> I don't remember why we did. >> Why did we choose the other way? >> I have no idea why. >> I think it was cuz we had more room. safety >> about the same. >> Not because it's wider, but then we're going to have to have the space like it
cuz how are we how many schools? Okay, so how many schools are we? We're three. So we have to have >> I want to have at least three lines, >> you know, so that they can be instead of going into the chairs where they were last time, >> right? >> So we're going to have to have the three lines and then >> scootides. Yeah. Have everybody on the
side. >> So it's going to be both. So which way do you guys want it? You want the behind the way that you >> or do you want us the way we were last year? I don't care. >> I just b that way. Then we have to see how many people I would be nice. >> Which way do you guys think better?
>> Can we sit up there with the council sits? Is that how weird? >> No, we could put the table. >> Yeah, we can. >> Same way that we did it last year. >> Yeah, just the other >> but just I guess the other way. We just need to leave then three spaces for like three lines for the kids.
>> Are they each going to have a microphone stand? >> We got to discuss that right now. Oh, >> I'll draw it with you. >> No, but draw it that way. Yeah, I think we all agree that's good. You ladies are fine. >> Yeah, that way the seals in the background when they're out there >> just to uh
>> going back to Yeah. So, um I'll let you know what principles also confirmed their attendance now, but I did send the invite like you guys said to the Laker either school board member to mayor and council like I sent out an
additional email with that invite. >> Um and then to intergovernmental I asked them to invite Mr. Pap, Dr. Aonte and the parents of the participating students. So that's just asking for the same thing again. >> Uh >> um >> and do they respond in governmental?
>> No. >> So how many guests do we expect? Sorry. >> Does we have how many kids per school? >> And they're alternate. >> Five plus 18. You're looking at
each kid brings two. >> Two parents. >> Five. >> So 15 for each 15 16 each. >> So between Miami K3A send six students and a coach. that was 12. >> So seven
>> I think it's one alternative person in case. >> Yeah. So it's seven 21 people. 30 schools 21. >> Mhm. >> And then the parents of all your students were invited. >> Six schools. >> And then you guys had
>> school board member Dr. >> And and how many of them were Peter? I don't have confirmations from Well, we're the school board member. >> I'm not sure. >> Okay. So, yeah, because you guys were
the only ones that responded. >> You guys text you had text. You told him not entirely sure if he's going to make >> I told Roger and Roger told me he had put it in the calendar. >> I put in the calendar. >> Oh, you did? Okay. I don't know who's doing what now. >> Okay. Cuz I was just going to text.
>> Well, text him. Please text because he just practiced day before. I don't know cuz I remember my name. >> Okay. >> For the Miami Lakes medal, the chevaria person, what was her first name? >> Jasmina. >> Jasmina. >> Jasmina. J A S M I N A. I just want to
make sure I do the correct spelling. Hold on. >> So, nobody's confirmed. >> Jasmina. Y A S M I N A. Did you last year? They didn't know. >> Yeah. So, so but you don't know how many have. Nobody's confirmed that they're
gone. Basically is what you're saying. Nobody's confirmed. >> Well, the schools >> have I mean the dignitaries. >> Oh yeah. >> None of them have confirmed. >> Including town dignitaries. Nobody. No. Okay. So, that's great. Yeah.
prepared for the worst per 60 and then the dignitaries >> like 10 70 >> we put like 80 chairs 40 and 40 >> just in case we on the safe side.
>> So yeah, the principal for Bob Graham just acknowledged the email but she like it's not she'll send somebody. Yeah. >> But but so we don't have confirmation of the names or anything for Bob Graham. >> Yeah. >> Other than like the Yeah, we should know the names of the student. We don't have them.
>> They're the only school that has I have the names confirmed that it's correct. The other two schools reconirmed in the last be confirmed, but Bob Graham has not confirmed them. >> Well, they haven't reconfirmed, right? Cuz you guys wanted to confirm now that it was the beginning of the new year. >> Yeah.
>> Okay. So, if you could, Jessica, please, because >> we're the only school that hasn't. >> Okay. >> So, I think we're we're going to be more or less set for that. I mean, then you're going to do the balloon. >> Yes. >> I'll reconfirm with um >> see if they want.
>> At what time can I get here for the balloon? >> Oh, yeah. Is that is there is that being used that day or? >> Um >> that's a Friday. The It's Friday the 30th. >> The 30th. Yeah. Mhm. >> Cafe chi Friday gay the
>> Friday the 30th January 30th. >> What time can we >> What time can we come >> to start setting up? >> No, the room isn't. So if you guys want to I'll reserve it earlier. >> Yeah. What time do you want to get them right? >> Like right after work.
>> 3. Yeah. I have it open available at 3 >> and at 3 we it's open. So >> yeah. >> Okay. 6. >> Yeah. And I haven't seen it yet. >> She doesn't know what you mean. >> What's the name of him? Christina
Hernandez. >> What did you say? >> Am I injecting the words to go over the words? >> Oh, I think it was separate than the school. Maybe that's what it was. >> Who was Who was it that come from? Her name Christina. Her name is >> Oh,
you're right. Her name is Okay, then. Yeah, we got confidence. >> So, she did confirm. >> No wonder she's wondering what are you talking about? >> Okay. So, we do have I mean RCP for three. There's only three people coming. Three kids coming. >> No, for like her personal
>> the students names. >> No, she did it personal. That's why >> we need the students. We need to make sure the students names are >> okay. So the Bob's Gram or missing from them is the student like the students are the correct >> the student names are correct.
>> Yeah. >> And then those are going to get printed. The the programs you said because we're printing and you're going to fold it and have printed. >> We have to ask Noah to help us with the folding of the >> whole 100 100 programs. >> Yeah, that's fine.
>> Yeah. Just better to have extra. >> So what do you need? You need her to confirm the name. >> I'm going to put a list for you guys together and I'll send you what's confirmed. Okay. >> Just so you guys the names of the kids, right? >> Yeah. >> But tell her to reconfirm cuz they did send it two months ago. It's not that they haven't. She said you guys wanted
to make sure change and no kid has been replaced. We haven't added new kid. You haven't added new kids. >> Are the kids still going to receive a certificate of participation? >> That is a great question. >> That's right. I remember like a B or something that Yes.
>> Yeah. Okay. So then that needs to get printed. Do you have that app to be able to print it or no? >> I think so. Looks >> certificate of participation. >> Certificate of participation. >> Yeah, we did that. >> Anything else, ladies? >> Wait, how many names? Cuz she told me
she gave five kids. She chose five. Now you're saying six. >> Well, some school sent an additional. >> Right. Right. She has a backup. Yes. Okay. So, she has Right. >> She sent five. So, I guess I don't have the name for the backup. But I have the coach as Christina
Hernandez, students Nathaniel Gonzalez, Joselyn Casey, Aransa Escalante, Nicholas Pumar, and Kristen Stevenson. Does that make sense to you right now? Do you think? >> Yeah.
Essentially, we just need her to reconfirm this and if all the spelling is correct because we don't want >> Yeah. She wanted three backups, but the region didn't allow her to have three backups. read. >> Okay. So, that's that. Anything else with that? >> She said um that the list remains the
same, but I'll send her the list when you send it to me. Tell me when you sent it. Okay. Can she have So, it's five kids that are going to participate and there's one that's back up. >> Or is it six that
is the backup? >> Okay. Anything else quickly with that? Because we do have to have we have a lot more left on the agenda. We only have we only have 25 minutes. Anything else? >> No. >> Okay. So, I'm going to move on because I think we we got that under control. We can always communicate that. Okay. Before we move on, um, are we getting
any like Vicky Baker, anything? >> Yes, I just sent her a recent >> and they're going to they're going to bring it here themselves, right before the event starts or does somebody have to pick that up >> when when she gets back? >> Okay. But no, that's Did you pick it up or they brought it? >> They brought it. >> They brought it up. Oh, no. You picked it up.
>> Oh, you picked it up. Okay. >> They came with the with the stuff. Les >> one of something. I went to pick up stuff from >> Les said I brought it. Maybe award we get more. So she I think she probably delivered for that because for that was
just one platter for the >> I know I went pick up stuff. >> I remember I saw her. I haven't seen her over there. >> I won awards of excellence cuz I knew I went. >> I just I know her. So >> this is why I keep her because my memories are
>> I mean for many reasons. Well, I know I did pick up some she would pick up >> if she could drop it off again. Let us know what she says, Jessica. As far as she can drop it off or we have to pick up >> eight of us, right?
>> It's eight. Yeah. One, two, three, four, five. >> We'll drop off four or three or seven. There's seven of us. >> No, four. Oh, eight. >> We'll drop appetizers. >> Yeah. >> Um, and then do we need plates or anything like that? No, because I brought I have the napkins. I have the
napkins the napkins and I have for the I have a napkins. Yeah, it's wonderful. We don't we don't need plates or cups or anything. And then I'm going to get the little bottles of water. So, we're good. We don't need anything. We don't need a tablecloth. They have tables. So, >> that's right. I brought the napkins last
time. >> Okay. >> I'm going to rub it up because we got to move on. Sorry, ladies. New business. >> You want to talk about the microphone? You didn't say anything. Oh, sorry. Yes, the microphone having like um >> Can we get a microphone stand? You said we could I don't I think you said we could have last year they passed the
microphone. >> We don't have a stand. >> We don't have stands. >> Oh, we do have microphone. So, we can we get like a little table with the with to put the to put the microphone. >> Doesn't have a high school. That's what I'm saying. >> I can't comment.
>> Like I'm sure Goldman has microphones. >> I'm sure Jose I know Jose Marti has too. Can we just use the Yes. I'm talking. Can you get Can you How about Do you know the What do you have? >> She has a great relationship with the
activities director. >> Jose Martia. Absolutely. >> If you can get us three stands. I know they could probably put them in the car. >> Yeah, of course. I'll definitely ask her. Don't worry. I'll let you know uh tomorrow. Yeah. >> I mean, I can ask two. So, we need three. Okay. >> Because it's true. Like, it's nicer if
they just can stand >> and it's there. It's there. So yeah, please vet let me know if you can get those three. God bless you. Thank you so much. Okay, so we'll have three stands and you'll get us the three microphones. Um >> yes, >> aisle and then we need a microphone to put us where our tables are going to be
and she'll tell you that how many take >> just make just we have it ready for >> where the mics are going to be. Okay. Anything else for the >> anything else for the events, ladies? Because we have to do we have to do the the nominations.
No, >> whatever. Put that request in there just to make sure it's stream like I don't know if any of you want to do it or >> whoever wants to fill that in then would be a blessing. >> This goes thoroughly over anything you guys may >> do. In three days
a new business. Okay. So, awards of excellence nominations and categories. So, um I'll email this. Remember we can we have uh the categories from last year that we had if you look on because I printed her email out we had athletics,
business, community hero, fine arts, journalism, political advocacy, science, math, digital arts, media and educator league. >> Um do we want to add any number because remember we took away categories because nobody was nominating away. I actually think you
>> broke it down. No, you guys broke them down cuz like mathematics, right? There was one media that we didn't have before, right? >> So, we're fine with this. >> I'm fine with that. >> Yeah, I'm fine with that. >> Okay. So, then >> but also look at the form in terms of
like what information >> last year. What was what was an issue with what was the issue we had last year with this? There was barely enough. >> And we told this to the principles when they came and they said they were going to have a designated person, right, to do this. No, no, but I mean with Wasn't
there some issue? I remember there was something like some drop down menu or something that didn't >> Oh my god. What was it? Crazy. >> I'm sure you have notes. >> I just don't I don't have a >> What's something with this thing? >> I didn't think it didn't tell us. It
didn't tell us like something. I didn't go to this. Okay. So, we're fine with the categories and we're fine. So, when do we want to send this out? February 1st. >> February 1st because we have to have it. Okay. When do we have to have it by? When is this event
backwards? Okay. So, May the event was We had decided I believe on the date already, right? Are we >> I don't think we Oh, no. That was last year. I'm going crazy. So, okay. So, you want to do it after you want to do it. Last year we did it May 1st. No, it was like May 1st and the second >> because it was like >> it was a Friday this this year. May 1st
is a Friday as well. May 1st to a Friday. Like is that AP testing? Is that is that second week? What do you mean? >> It can't be a Friday back to back. >> May 1st is a Friday. >> May Thursday last year. >> May >> early. I remember it was that early last
year that I do. I go back to 20. >> No, for sure. >> 25 May. >> You understand that? >> It was May 1st last year and it was a Thursday. You're right. Why is May 1st a Friday? No, no, no. That makes sense that it would be Friday. This year >> was a May 1st was last year a Thursday
and that was our >> 2026. >> So now this year it is 2026. May 1st is a Friday date. It is a Friday. So do we want to do it on the same >> I have the debrief notes that I put together of the event.
>> Oh that's extensive. We don't need to do that today but >> but I'll resend it to you guys if you want. >> Yeah. so that we can have that for the next meeting. >> I I'm not crazy about Friday. >> Okay. Friday. >> We're tired people. >> Okay. Thursday. >> So, do you want to move it then to the
following week, May 7? That is already AP testing. >> There's AP testing. >> AB test. So, you guys want to Do you want to move this back earlier to April 30th? That's a Thursday. >> Yeah. Maybe one. >> Yeah. What's one difference of the day? >> Okay. So, everybody agreed to April 30th. Is everybody in town? Jessica,
April 30th. April 30th. >> Hold on. spelled right back to 80. So >> awards here, it's a it's a Thursday. Sorry, >> it's a Thursday. >> It's a Thursday. April 30th words of
vaccine. >> Okay. So we agree on that date. So if the word is on that day, which basically the end of April, >> right? >> What do we need? When do we need to have we need to have a vote in the >> April, >> the meeting before? Well, April I would not suggest because then it's notice,
right? So the March for the students and the parents. >> Yeah. No, no, no. I was just No, we need to we need because >> So I know that that's why we've done it earlier like even close it off even earlier than that. >> Okay. So March >> would be the one that we would discuss the March meeting discuss who we're going to. >> You could also move your meeting date if
you need to adjust based off. Those are your two options. >> But let's do it in March so that we're not April's cutting it too close either way. So March, let's say we have in March the meeting will be vote. Who who's going to get it? So, do we want March 1st to be the deadline?
Let's see, right? Yeah, because >> you want the >> It would have all the February. >> They would have all five. >> Four is good. Jack is going to be by four. Four. Four. >> So, February 1st would be would be >> for it to go out. >> For it to go it to go out. Yeah.
February. Well, like it go out in a week or two. >> Yeah. I was going to say like >> next week, but by March 1st, we'd have to have all the applications in by March 1st is a Sunday. March 2nd is a monthly. March 2nd is a Monday because March 1st falls on a Sunday. So, say that by March
2nd, they turn it in and then we meet in March and we vote. That's it. Right. >> So, that gives them a whole month, February, to pick up to pick these kids. >> Okay. >> They should they should have these kids. >> Yeah. You will be attending with um Alonzo Rogers. Oh, yeah. For the
>> pretending with Yeah. Okay. >> So, yes, they were both >> I never knew I didn't know if you're going to be here anyways. >> Yeah. >> Yeah. Tomorrow. >> Oh, they don't know you're back on the board. >> Okay. So, February 2nd is the deadline for them to submit their nominations.
The schools >> March. >> So, March 2nd, the deadline for the nominations. deadline for the nominations. We need to send this these these things out next week. If he gets sent them out next week, I'll send them out. >> Is there a way um
>> so when the committee sends out to the principles? Can can you also submit that to Dr. Abonte? So she sends it to the principles and says, "Hey, get this done." >> Can we go for each category
intergovernmental? >> So intergovernmental include her. So that she gets it. That's I'm I'm being real. If you want the principles to push it, >> it needs to come from her. >> Yeah. Okay. >> So email intergovernmental.
>> Well, that's my contact. >> Pop is inter. >> Yeah, that's sorry. When I say intergovernmental, that's who I'm referring to. >> Okay. So yeah, just >> and I also tend to include and I don't know if I'm if I'm supposed to, but I include Crystal and I let >> those are the secretaries. I think
Arlette is the secretary of the region. >> Hlet Diaz, something like that. >> So anyways, I'll continue because that was my contact and then they and I started including Puff because I know like he took over Taurus.
But no, I I usually don't include that because that's including again 6:30. >> I think we told him 6 so that the could start by 6:30 >> cuz then >> Okay. No. Yeah. I I knew there was something. He has Tumblr for my nephew.
He's a senior. So, you know, he can't come. >> Oh. cuz he has to be there at 6. >> He was just right now. That's why he was saying at what time is it? >> So, we're going to have it at 6. We're going to say 6, right?
>> When you finish this, >> there's no way. >> March, just so we're clear, the March 2nd deadline, because this is, as we've always done it, this initiative isn't specifically sent out. Yes, we send it out to the schools, but it's really a whole town thing. We're keeping it like
that, right? >> I'm just saying because then the deadline is March 2nd for everybody. It's not they get one deadline. There's another one >> deadbody >> because we have to vote in March. >> We'll have to vote in March. >> Okay. Haley, it's only for the March.
>> So, you need to report on everything. >> Got it. >> Bongo for the helmet is at 6. >> Okay. >> But we're realistically. >> Yeah. We'll open six. >> Okay. So, going back to us, you're going
to release these nomination things next week. >> Yeah. I just need any feedback from you guys in terms of the forms. >> You guys are saying it's fine. The categories are saying it's fine and that's it. So, yeah. Keep >> So, if you don't give me anything, we're just copying and pasting. >> Go back, guys, cuz I don't have it's me.
But the teachers, the teachers that were >> One thing that I remember is that some of the comments were very vague, but I mean, how do you force people to write more? We had put in there like minimum 100, but I don't think that our form allows them to like it doesn't force them to. It just kind of says it, >> right? Because you know how sometimes
you're writing it says it won't you submit until you read ours is not like that. >> We have some we had some nominations that were like really short. Remember we had some nominations that were really short. >> Oh, character. >> Yeah, like on our >> There's nothing we can do about >> is there any way we can force them each
school or >> nominations? I think with that form you can you you can force you can force people. I don't know if you want to do that but >> I mean or maybe we can just say it like please be as specific as possible you know
>> give concrete examples >> concrete examples concrete examples >> because they were just like oh this is a great kid but there was nothing like you know >> specific examples of actions or whatever. I can't right now. I can't see
it. But we need more per >> and we also >> Well, hopefully get to I think we'll push for it. >> Say like at least three permit >> encourage each school to submit at least three per category. >> I mean last year we had zero from HML,
right? They had that outstanding students, right? We need at least three per category >> and to provide substantial concrete >> meaningful concrete >> minimum minimum of 15
>> thorough nomination right >> thorough nomination >> not just oh this kid is great okay >> examples how they exemplify the >> category >> nominated because we're not requiring letters of recommendation but we shouldn't use
>> aren't there No, there's no letter recommendation. >> No, there's the essay. >> Then which one is the one that has but the awards one? >> Do we want to make that letter of recommendation for that? No. >> There's more specific. We want more
>> cuz that was a member that was the main frustration we had. I remember some of those kids being >> for each category. Yeah. So we get two through >> and then you have like one that was not wasn't it like that there was like categories that was one nomination. Yeah. And the nomination was like >> and then we didn't even give an award
for that. >> It's like I can't like just we need minimum of three. I would say minimum of three per category. Exact per category. >> Okay. So you can send this out next week. Right. >> Okay. >> Intergovernmental. >> But then the form is staying the same essentially.
>> Yeah. Except for the description we talked about right now. No, the description as far as like >> No, but that's more like an email to the schools. >> To the schools. Yeah. >> Should we add more questions? inspire them to add more, you know, >> more words. >> Probably a lot more work on that part,
too. >> What happened? >> To add more questions to the application about the student >> because all we have right now is why your nominee describe why your nominee deserves to win. That's it. >> So maybe our question needs to change. >> The question needs to change. So let's think of a new question.
>> Say again. >> Describe why your nominee deserves to win >> using specific examples. Give at least three examples. Provided >> three examples or Yeah.
>> Yes. Pro and explained three examples >> of how your nominee, right? >> Yeah. >> Provide in detail. >> Detail and explain and give specific examples. >> I'm the only reason why I say don't put a number is because then people be like,
I got three. And then they might be like, >> you get it? Yeah. You know, provide using specific examples. Provide >> as to why your nominees or describe how your how your nominee exemplifies.
>> There you go. High school >> the middle school. >> You're the how the principal >> how the the nominee wait but I don't have to write down. Wait. Start from the beginning. Describe
>> using concrete examples. Describe how the nominee embodies the merits of this category or something. >> There you go. >> Question. >> Okay. This is what I
>> using concrete examples. Describe how the nominee embodies the merits of this award. The award. >> Yes. Okay. >> And then we requested >> and then if you want to add something descriptive >> be as descriptive as possible
>> um >> providing I don't know concrete >> when explaining how they are like saying like how to tie it to that category too because that's another thing like why are you giving them the English one? >> Yeah. >> Why are you giving them the digital
video? So >> for your for that specific cate right >> so be as descriptive as possible. >> Yes. >> For >> the category that you're nominating them for. I don't know the category. >> As descriptive as possible
when explaining why they deserve award for this category or something. Mhm. >> That works >> because the other thing >> the more convoluted I'm going to need you to >> do script as possible >> when when um did we ever use the word describe?
>> Yes. When explaining >> when explaining how the nominee why the nominee deserves to win this category give it to me. Is >> that good? Okay, that's it. Um, do we
want to put in anything else? Any other question? Cuz that's really the only question and then just it's asked for the nominees like information. >> Did you want to add what's your relation to? >> Yeah, like how do they know the nominee? >> Because some of them it was like nominating their children.
>> What is your relation? What is your relation to the nominee? How long and in what capacity have you known them? >> Exactly. How long and in what capacity have you known? >> You could also say like how how has this like act that they've done that makes them deserve the award, how has it
impacted their community? >> Because you can just say like oh this this student launched this initiative to do this. But if you have like a question like evaluating their impact, see how was this? >> Maybe that's the scholarship one. >> That's the scholarship one. Yeah, the community they don't have to they don't have to.
>> Yeah, these are just like more like a >> general >> the achievement in the >> Okay. Okay. >> subject. Yeah. >> So, how what do we say? >> What is your relation to the nominee? How long >> how long have you known them? >> Have you known if you're going to use the relation question? Yeah. How long have you >> What is your relation? How long can you separate the two because someone might
like forget only part of the question? >> No. Yeah, that's what I meant question. Yeah, cuz that's all that's on the application. There's nothing. Okay. So, is everybody good with that? Okay. So, then they have till
um March 1st, right? Who said March 2nd? >> March 2nd. >> March 2nd to for the nomination. >> And the nominees number was not collected last year. >> The nominees phone number. Why not? >> It wasn't. That's why I wanted you guys to
>> Oh, yes. Yes. I'm just noticing it now. >> We need We need the nominees phone number. >> Yeah, cuz it has their name and address and stuff, but that's it. >> Yeah. I don't Yeah, we don't have their email or the >> So, email and phone number. Put their email. >> Add email. Add phone number. >> That's why it took to get someone to
confirm. >> Yeah, exactly. Email and phone number. >> I printed out. Nobody got printed this one. >> I didn't even see that. >> It was there beneath her email. It was there beneath the email. I haven't seen Al's email. >> Send
email and phone number. >> So Amy already said it for delivery. >> I think that's it. >> Okay. Still on this. >> Okay. >> Okay. So email and phone number. >> Well, because you guys brought it up. Um uh uh I put a reminder to ask the GR companies if they're going to do a
scholarship because this is around the time. >> And then also are you going to are they going to do a flyer advertising this to the whole town? There is. Right. >> Yeah. Well, I haven't we haven't done it yet, but yes. We do put the list. >> Okay. Then we can repost on every
>> so we'll share the start the awards of excellence until after the spelling be last year. >> What about Yeah. But didn't we do it later? Wasn't it like second week of May? >> May difference. >> We're just doing it one day. >> One day earlier. >> I think it was the second. >> I don't know.
>> Okay. So, last thing real quick is they have a meeting in four minutes coming in here. Okay. Elections for 2026. Who would like to run for president? >> You mean chair? >> I mean chair retire. I don't even know. Anybody else want to be the chair? >> Someone else has to nominate someone else.
>> You can self-nominate too. >> Really? >> Anybody want to put the chair? >> I nominate Anna. >> I do. You accept the nomination? >> Do I have to? >> Yes, you got us here. >> Fine.
You want to vote? Anybody have to >> Anybody else want it? >> If anybody else wants it, I gladly turn it on. >> Oh, thank you very much. >> All in favor? >> Thanks. >> Okay. So, will that any last minute
announcements? >> Oh, yes. I forgot. Sorry. For secretary, >> it's vice chair. >> Oh, vice chair. Sorry. for vice chair. Any who, who would like to vote for vice chair? >> Okay, I nominate Jacqueline and Author. >> All in favor of
>> accept the nomination. Yeah, she's accepted. >> It's fine. >> All in favor? >> I unanimous. Jacqueline is chair. >> All in favor? >> Yes. secretary who wants >> I don't know what you're talking about.
>> I'd like to give it away. Really? >> I'm kind of busy. >> Anybody else? >> Anybody else? >> Do you want to do it? >> No, I'm not ready. >> At least you're in my >> Okay. for this time around. But next time somebody else gets it
second accept Jackie Jackie will second and then all in favor elections and with that we are done just announced um >> look at the reporting schedule I think I
attached it we have a meeting for Oh, let's meet here trying to an hour. These rushing meetings in an hour stress me out. >> Two minutes with them. >> Well, there's somebody here behind. >> So, it doesn't matter. Just make make note of the committee reporting schedule when you guys go out. So, based on that
deadline, whatever meeting you have for your deadline, make sure you bring like a draft of what that report is. >> Okay. Our meeting is when they're talking September 15th. That's up next. >> You took down there twice. >> Education advice. February. Oh my goodness. February.
>> February 17th is the >> So that means we would have to >> meet before February 17th. >> Oh. Oh >> yeah. February the 9th. >> Um the report's due on the 3rd. >> Oh. >> Oh. February 3rd. >> How many times?
>> If you guys have, you can. It's suggested you go twice a year for the committee rules. some committees decide that they're not going to go on their schedule and then we have to try to fit you somewhere else. So, >> we try to somewhere else because it's too short a notice for us. We can't do it.
>> And then um just keep in mind if there's any request to council, you take that opportunity to do so. Any new events, any requests for funding, any that date or we or that >> I can't officially give you the date, but whenever you're trying to go, just try to do it in advance, have the report done here,
>> and then we'll try to squeeze you into whichever one. >> Okay. So we'll do it in our February means. So when we meet and when we can do it then in March. >> So in February you guys would normally go February 16, but that's a holiday. >> That's a holiday. >> So what date do you want me to do? Is it the 9th or the 23rd? >> We have Valentine's Day.
>> What do you guys prefer the 9th or the 23rd? >> 23rd. Yeah. >> Okay. The 9th. Okay. >> And then we're meeting. >> Okay. So February 9th. Okay. February 9th is our next meeting. 6 p.m. >> Is it Can we do it at 6:00 or 6:30? What What do you have available?
>> Hold on. Let me try to change it. >> Um, well, it's up to you guys. 6 or 6. >> Oh, do you have you don't have a meeting here? >> I don't see any >> on a Monday. 6 p.m. >> I'm double checking. >> Double check. No. Okay. So, is every >> You guys normally meet for an hour and a half. This was just because you wanted
to meet now and we we're going to meet now. We have to rush. So, >> you could do if you guys want six, we could do six and you can do 6:00 to 7:30. >> Yeah. 6:00 to 7:30. Yeah. So we're not rushing. Remember that day we don't have a lot to do because it'll be after our birthday. >> Okay. So 6:00 on that date. Okay. And
then and then at that date we have to discuss what we want for the for the uh committee report so that we could do it in March. Right. >> Yeah. >> So we have to add that to the agenda for the committee report. >> Okay. >> So Monday, February 16th at 6 p.m. >> Okay.
>> And what at that what Okay, fine. I'll ask you later. That's a question for you. >> February 9th. >> February 9th. Sorry. February 9th. February 9th. >> Yes, February 9th. We'll meet on. >> Is there anything else for them before we quickly adjourn? >> Cool thing was grad banners, right, Kyle?
>> Oh, yeah. So, we also do the grad banners. I don't know if you guys have any input on that. We've normally just done it for those of you who are familiar with it. >> You want me to put it up for the agenda for February? Grab banners. >> Well, at this point, we would go live. Yeah, at this point we go live with it because if you guys are interested in
still doing it because again, we start running into >> We didn't make any money off. That's what we did with us. We wanted to drop a little bit higher. >> Oh yeah. >> Right now I don't have quotes yet on what it's going to cost. So I don't know if they're already, you know, probably
by February 9th. They already been posted. You guys can't wait to post it tomorrow. Um >> um No, if you guys want, we'll wait till you know how much I'll send even if it's >> it is even. So I'll send you the quotes
and if you guys to look at it in advance on the mean come here with a price. >> So we come here with a price for you because that can help our budget. >> You can't be greedy. >> No, but I could cover the $45 for the clock like that. We don't >> So it's like 20*
Exactly. Okay. So I'll add to the agenda the committee report and grant banners. Okay. Perfect for that agenda for >> and you can add also for the next one that we need to review the books that are at the park. Yes. Set a date to remove the books. >> Can we meet at the park?
>> I would recommend it. Can we meet at the party? >> Can we have our meeting at the park at the very center or does it have to be committee meeting? >> It's a subcommittee meeting. I think we have >> Can we just >> I think it's more to record anything but
we'll be >> we can be there on the song. Exactly. >> And then just going forward I think you guys have probably noticed that I've been copying Isabella. >> She will be your point of contact
>> in three weeks. You're 40 weeks. My brother sent me a quick email just like really >> I know cuz I my son was at 32 weeks. >> I could I was at 41 weeks. >> I could not imagine going to 40.
>> Yeah. I was already so uncomfortable. I was so happy when they were a huge announcement when she >> I'm motioning to >> 80 seconds. All in.