Okay, go ahead. Yet six o'clock. We like to call the name. >> Thank you everyone. We'll start off quickly. Let's go around the room. Let's introduce ourselves. >> Uh Mario Pera and I see
>> Marcus Marcus. >> And you're with Marcus. volunteer. >> Great. Thank you. >> I'm a volunteer. >> Volunteer. >> Volunteer. >> I knew you were going to say that. >> Hi, Denise White. I'm with the Mon Cart Club, the golf cart.
>> Great. Great. Talk to you. >> I'm Elizabeth. I'm the mom. >> I thought you were your sister. Good looks from >> Oh, thanks. >> Jeez, nobody showed up.
Uh this is Nancy. [Music] >> Yeah. Carlos Andres of Public Safety Committee Rodrigo public safety committee mental health [Laughter]
volunteer coordinator >> and volunteers. and social. >> Awesome. Thank you all so much for coming. Um, we're going to call that a roll call. >> Oh, I'm sorry. >> Great. Thank
>> you. Take a moment to the pledge of allegiance to the flag. Paul, you will lead us in that please and to the for one nation under God, indivisible, with liberty and justice for all. Let's have
a moment of silence. Please be seated. Item number four on our agenda this week would be the public comments. Do we have any public comments that we don't care any additional outside?
You'll get another chance if you don't know. Uh any uh any business approach good there? >> Uh yes. Also for the record we have Alexander Munos is a volunteer on Zoom. So he's here. Good. >> Thank you.
Um let's review medicine from last we haven't last meeting I don't believe we took minutes when we subcommittee meeting update um let's start with talk about staging area and we can begin and try to try to reenact what we're going to do from the time we show up in
the morning the time that you do show up whenever we so volunteer No, >> you honor. >> There's a lot of honor students on it.
[Music] Okay. So, Isabelle, maybe you could you could lead us in this because we're going to be explaining the area. How was that? What time are we going to meet? >> Uh, the committee discussed meeting at 7 at the last meeting. Um, so I and I were discussing and we're just not going to
meet at town hall this year. I mean, we're going to meet over at registration. >> I mean, registration. >> Okay. I I have one quick question, but set up there there's plans. Um I don't see her here tonight, but Judy um said
that from Judy from headquarters water in also going to bring water into the uh into the the chamber, >> right? >> Um I believe is it part of the layout aisle to bring? >> So I have copies here want them but they
were sent to duty as well. >> Okay. Will someone be available in the dropping off? >> Will depends. Thank you. the paper we're going to use because the old one we had was going to be six. >> So we need we need we need to come back
to that. >> Here's the thing. We're going to make a decision in a few minutes as to which catering company we use for the lunchon. If we if we go with Mission Barbecue, then there's no water. So Judy from well Judy is going to supply the water for that and we're going to need to let her
in to the um the room where we're having the >> Oh the day of the parade. >> Early in the morning. Yeah. >> Okay. The day of the parade. Um I will I'm taking care of the sponsor area. So I can make her 8. >> Sorry. At um 8 a.m. I don't know if she
is. >> That'll be the same time that it'll stop the water. Okay. >> Pastry. We are we able to gather anything from Pedro as far as coffee station? >> No, they don't ask me anything.
Anyway, depends who we use it because we have dessert. >> We're talking about in the morning. >> Okay. I check with if you want with I you know I didn't know. I can check with Vicki Bakery. for copying. >> I'm pretty sure
>> Peter, could you give me a call tomorrow or something or message to me tomorrow? >> That's coffee and pastries. I'm asking for >> Yeah, coffee for the for the stadium area. >> You can call her. That's great. Y
>> I know she always says yes. So >> Oh yeah. Yeah. >> Let's talk about how we're going to the staging area first thing in the morning. Um the the lineup itself, the flags, the positioning of the different groups, the band and everything. Who's going to do the positioning of the flags and set up
a registration? [Music] >> So I can have um staff drop off. I was gonna send five tables, but then I was looking at maybe the left or the staging
[Music] >> the six foot. So then your face [Music] [Music] [Music]
um that I have to check is leaking because we're doing it So I will ask them [Music] as well to confirm the registration definitely
>> and then obviously chairs for if we have a volunteer with another truck. Would that be helpful? >> Yeah. The thing is I only have one staff member. We still have volunteers that we can do. >> Yeah, if you have then Yeah, you can just grab them from here. We have to trans.
>> That's fine. I have a truck with the transport with them. So, just be here. What time? >> But we divide. They do the registration area. You guys do the water station. >> Right. So, what time do you would you want to see them? >> I'll be here 8 a.m. >> What time is registration start at 8?
>> I can meet you here at 7:30. Got all the things you need to get through your hour. >> Maybe you get me at least two volunteers, you know, at 7:30 just to >> at 7:30. [Music]
>> Oh, we do. >> Would you be able to be here at 7:30? >> Perfect. That way we could need an additional talk as well. >> Divide a conference just three ways. That way we can get it done.
>> Okay. >> Really? >> Got it. >> Um as far as um uh chairs, we're going to need chairs for the flute. Will they come from the same place as the tables? >> I got the chairs for the float. >> We got the chairs >> for the float. Yeah.
>> Where are they going to be and how they going to go to the float? Mhm. >> How are we going to coordinate getting them on the flute? Is that taken care of? A volunteer to do that? >> Do I need someone once I get there? >> How many chairs you got? >> How many chairs you got? >> 25.
>> 25 chairs. >> Thank you, Gary. >> Yeah. You want to just meet you at 7:30, Gary? Then just we divide them into three trucks that we're going to separate all them. That way we don't have to >> but bring him drive them over to where we're assembling the float which will be
right there on 67 >> registration >> the registration I would just pass by. >> Well, you're taking care of grabbing like you're bringing your own chairs. I guess that's what I >> Well, we're still in the registration.
Is that going to be on the sidewalk or is it going to be in under the bank? >> It's going to be the same place as last year. the banker in the building >> behind the building. There's a little area of the building sidewalk used to used to be before >> the back side. >> So, we can't use that that
>> it's an urgent care. >> Yeah. the building where we were last where basically where the it started raining and we had to move everything on the street can't use that anymore because we have to leave it open for the urgent care and
as a matter of fact the smaller vehicles that are going to line up have to line up that's the police officers let us line up right off the curb the smaller vehicles but the large boats cannot line up on the run >> the um the line up on 67
>> large vehicles since the flows to large vehicles on 67. >> Um, okay. So, we're all set as far as the staging areas for the different groups that's going to be set up. Lag is going to be there. We're going to distribute as we did last year, but we um attached to the organization to what
where they're where they're assigned to. Uh we also have it set up to volunteer to coordinate with Charles or as you know the uh bringing the copy of the card they approach the stand and we'll come back into that and we'll get to it again. >> Okay. >> Um
there products >> confirm three of them and they're handicap accessible portable toilets in the same location. >> Okay. Now how many people do you think are going to be there? Uh the town hall's open.
>> There's only three podies, so you might have to cut back on the work. >> Please volunteer, right? Come in. >> Okay. Um let's talk about the vehicle. Uh who was here from the gun parts? Denise White,
right over here, Denise? >> Yes. >> Yes. Okay. How many golf carts do we have? >> Um I think I was I don't know who coordinated it, but I have a company called JJ Custom that was also uh lending lending out golf cards for your
VIPs. >> Who did it? Was it you? I >> Yeah. So, I'm sorry that I you had told me that it was Denise, but I had a name and it was JJ Customs. side Janice did. She's the owner of >> So you guys are working together on the >> one of my members of the club. So I just
connected you guys. >> Okay. Okay, perfect. Um so just from what I have on from her end is that she was going to give us >> I believe it was six or eight golf carts. Now the golf carts I I asked her for more if possible, which is fine.
We'll take it. Um but just so we're all aware, the golf carts are going to be for the committees. Um the elected officials. We do have Jeeps for Miami Gates off. >> So, it's um but regardless, we we do need the golf carts and I I told her
that I would include her logo as part of the car decals so that we honor her as a sponsor. >> Okay. And um >> we need to coordinate the drop off of the golf carts into the staging area. Is >> my understanding is that they come with drivers, right? That's what she told me.
>> And that's something you'd have to confirm with. Yeah, she told me I have it in an email that they were going to provide their own drivers. So therefore, the committees are limited to three because it's a driver and then the three passengers of commission >> and they know to be there um at JJM at
registration area. So the committee members just need to check in and registration area and they will get their feet. >> So we got the six golf course whenever show up. We're also going to need the vehicles from from >> Miami. Yeah. And that's how many.
>> So, uh, just to put it in, I spoke to Fred, uh, not so long ago, a little bit earlier today, and he told me that he's going to give us nine jeeps. The jeeps are for our mayor and council, and we do have representative Lucio Sheni. So, a Jeep for him as well.
>> We also have Reeneia, the mayor of Halyia. They can use one cup. >> Well, I don't. >> You already said it before he was coming. >> I don't um I sent them an email and they never confirmed for me. So I do not have a Jeep for us. >> So you don't have a Jeep from there.
>> The only one that confirmed was Congressman Mario Diaz Balar, but he told me that they were not coming to the parade part. They were coming to Luc. >> And so we have extra golf carts if >> that's what I was trying to ask because they can do what is a commissioner.
>> My only concern is that now I don't have a decomp. >> No, they don't guarantee it. >> But I'm just letting you guys know >> if they don't answer >> because he'll be the only elected official that will not have one. And yeah, >> who's going to pick up the car?
>> Who's going to pick up the car? >> Pick up the cars. Good question. >> Oh, they're going to drop it on. >> Um, so Fred is going to have his staff drop it off here in town hall. Drop off all the vehicles or city
>> in town hall. Saturday night that police can start. >> Um, so Saturday night. So I will tell the elected officials that they have to pick up the Jeep just here in Tom and drive it to registration. Um but what we
need from you guys is we need one person that will be responsible for collecting the keys from Fred staff Saturday night. >> Okay. One question on this um key Saturday night. >> Okay. In the past we've had the cars, you know, ready in the staging area so
they could get in line at brain starts. Uh it may unless the cars are put there early before everything fills up, there may be difficulty in coordinating that. So my suggestion would be to get the cars in the staging area, you know, by by 8:00.
>> We can do that early. >> Yeah, we're going to be there at 7:30. So I'll be here at 7. >> You guys can drive the cars over. >> Yeah, we just need to coordinate with whoever who's going to coordinate with the keys. >> That's the person that needs to be there Saturday evening of 8:15 and has to be there then. What time are they dro What
time are they dropping any car? >> You just told me Saturday evening. So whenever I give them the name, then I can, you know, I can put you guys in contact. >> I can move the keys. I'm going to be here with you, >> right? So >> or they can just bring the keys back to the dealership and pick them up for the
dealer. That would be >> the dealership won't be open. >> Yeah, I think that's what he's doing. >> Yeah. Saturday evening >> because it would be better we just get started really early. Just kidding. Yeah. If not, I'm break. >> What about the signs for the golf
course? And >> so there are signs that were made for the golf course which have the committee names and so they're the ones that are going to be using the golf course and then we have a different size for made for the deeps which are the elected officials. >> Okay. What about what about the grand mar
>> and for the dry market? I I would be able I do have a for the grand mar. >> Yes. Sorry interruption. Denise has a question about the golf cart. >> Um, on top of the eight that Jennif We might have 15 golfart golf carts of our own coming. Do they need to register?
What time would you like them to meet? What time are we taking off? Just like >> Yeah, actually just in case. So, look, it sounds like we already have an extra >> She's talking about you're talking >> 15 of our members.
>> Are they registered golfers? They're part of like a club and they just want to >> Yeah, they want to play. >> Well, that's what I was >> What's the That's okay. >> Yeah, that's fine. Um >> Well, they should go to the staging area. They should go to the staging area and they could, you know, assign them an area in the uh in the parade. Who's How
can we coordinate? >> The earlier The same thing. >> Yeah. Because the later you come, the more kids that are all over the place and it makes it difficult. We we'll sign an area. We'll sign an area for them in the stating area where they can go ahead >> when they go to registration. You'll
tell them where to go as they as they arrive. >> So go to registration. Yeah, the registration and then they'll guide you. It'll probably be the parking lot, but you know, we'll see you coming in and then we'll let you in. So, but the earlier the better.
I know it starts to fill up too. And then William had mentioned that you guys were doing a best decorated contest for the carts. >> They've done it in the previous years, I believe. We did it last year. >> Last we haven't discussed it, but that's on the committee if you guys want to
take that on now. >> I don't I just need to notify them before they start getting decorations. If you're not >> We did that last year. We gave We gave him prize last year for the best decorated golf cart. Um, do we need what do we need to get approval to give them a right? >> It's on you guys to >> you would have to you would have to get
a a sticker, you know, a motion and then you would have to you don't need to get council approved because it le >> Yeah, we can I think what did we give him last year? >> Anyone know? >> I want to say it was a trophy.
>> Think what >> it was a trophy. I think the concern and I'll bring this up just because Carlos had mentioned I think the concern was that last year something with the contest was just not concrete. >> Okay. Right. In terms of like they had to wait around a lot or something. >> Right. That what Denise was concerned
but you know like how Kathy said you know the two hours it gets really crowded. So about that too. >> Yeah. Yeah. Okay. Yeah. Two hours to take off you know but unfortunately with the air being so cluttered. >> Yeah. Yeah. >> Yeah. Our kids are the kids get there for wait for at least a little while to
get out. >> Yeah. >> Okay. Um >> quick question. Is the 15 golf cards in addition to the eight? >> Yes. >> You said something that's coming up the color
and his group. >> Yeah, they're four, >> right? They'll be leading the break. >> Yeah. Two from the lakes and two from the county. >> Okay. >> Uh as far as as far as an award for the best cop court, I think we can we probably arrange something.
>> The only thing is keep in mind we have not promoted this to the only ones that are going to know that >> which is so they don't have space. Yeah. So that's you guys.
So you can >> only problem is they need to know that they cuz I was right around Halloween. I saw about 25. >> There was [Music] so I know >> that's another you going to have a limit
of how many it's going to be >> and that. So that's another thing because Yeah. Like I was here for 15 minutes. I sold 25. You said little. >> It's $113 that we have. >> You won't get that many on Sunday because it's it's Sunday morning. Yeah, >> I'm going to show the price right now
because we really didn't prepare for it. We do. We do. But you know, our hearts are there with him and we appreciate you coming. >> Well, maybe down the road we can figure something out for him. >> So, my point is, do we have unlimited space for you? We talking about 157
space. We're okay with our space. >> Okay, >> that's not a problem. We get 25 golf carts, whatever. We're fine. >> Okay. I could bring my own pies for them. It's not a big deal. I mean that's something they look forward to and they're putting a lot of effort into transitioning from their Halloween
decoration to 24 hours and veterans who would be joining that you can get mayor councilman whoever you'd like. >> Yeah. And Larry the way we did it for the car show. Yeah. >> You can literally just have the committee come up with with you know
who's the best golf cart and at that point you announce it. You want to put it on social media you can put it on social media. Yes. Can you help us with that? >> Sure. >> Right. >> There you go. >> I do that. That's what we can do about
coming up with a prize. I think maybe $100 be a good problem in somewhere. And I'm sure if for whatever reason the Veterans Committee has a problem with it, I know the American Legion is right there to help us right there. Okay. How's it affirmatively?
We'll always find a way. >> Okay. What else do we need to cover as far as staging area? >> Well, for really quickly to go back to the vehicles, um then we also need someone to Fred is going to have his staff again pick it up, pick up the Jeep when they're done Sunday, let's say 1
p.m. after the ceremony. >> Okay. >> So then there needs to be one point of contact because he doesn't want his staff having to, you know, they'll look for the seven keys. >> Yeah. That way no one you don't lose keys. What person they have and all the VIPs? Yeah. All the all the all the council members, they're all going to
have their own drivers. It's already been established. >> No, the council needs to provide their own drivers. >> So, I say they're going to have their own drivers. >> Okay. Yeah. >> Okay. What about a driver for the grand marshall? What about the driver or the Ohio whoever else is going to be here? They can't be uh >> Again, I don't I want to be right here
though. I do not have confirmation from uh what is it from Garcia from >> from Renee Garcia's office. So, I don't have offer him. But again, we can either if there's not an extra G >> and the reason I say like the officials have been confirmed, but I always make
sure to have for them >> because they last minute confirmed. >> So if there's an extra, we can give it to him. If not, the will be so we're all on the same page. And I guess that would be the case for any elect >> extra again because we're limited on
vehicles, but I think we always make it a point to have it as part of the parade. So, can we do it on a golf cart? >> Can we do it on a golf cart? Yes, sure. >> I'll bring the flash. >> All we need to do is
>> um what bands do we have confirmed? >> Bands confirmed. We have Barbara Goldman. We have American High School and Miami Lakes Middle School.
>> Really? middle. So you want me to put them in my line? >> Do you have any space in the lineup? Is that car? >> Yeah. >> I think you have no additions. >> No, we have we have four ROC's and so we
usually put one band we put used to put one ROC and one band together. >> Right. Excellent. Miami, Jackson, >> uh, and HML. >> I may not have those on. We may not have verbal confirmation.
>> North Miami. >> North Miami. >> Both of them need a bus. >> Yeah. North Miami. I have Miami. >> And then you have American is going to walk over and HML is going to walk over. [Music]
>> No, Japan. Drop them off. >> They can drop some off here beer, too. >> Yeah. No, that's why you drop them off. Yeah, they grab the state. >> National anthem singer have that lined up. >> Yes. But hold on before we move on. North Miami and Jackson are going to
need >> a bus. One bus each. >> I need the invoices because they have >> Okay, that's what I was trying to find out tonight. So, I'll I'll call the coordinator, tell him to send two invoices to you are by uh tomorrow. >> Okay. because it's the same contact for both.
>> It's the same. Okay, perfect. >> Are these the bands are going to stay afterwards for the ceremony band at the ceremony? >> I don't think that was requested. >> I was just asking is it has it been requested? Is something we should request or we be on that?
>> It feels a little last minute cuz then you're having the fifth day for a national. >> All right. Okay. I just clarif I wanted to run too with you. >> But the the national anthem singer did confirm and from our conversations it was going to be she starts off the parade right with our color guard with our police.
>> Um and then she she is also living to stay to do it for the grand marshall cere. That's for the national and I got last confirmation from her today so we should be good. Um >> I Aador was gonna join us tonight, but he did tell me that they're not able to
do the ceremony. They're only able to do the parade start >> Avidor from the They're only able to do the great start. >> They cannot do it. >> Okay. All right. So, do we have anything planned for the end other than the speakers?
>> Um I know the congressman going to be here. >> Yeah. I brought a copy of last year since I do need updates on the text to see what you guys want to add on, but obviously it's going to look a little different because I think last year you guys had the younger on how
it's the welcome remarks. This is what you had last year. Welcome remarks. National anthem invocation elected official grand mar. So somebody I do need somebody from the committee to update this text and send >> based on what you guys like I don't
right I don't even see anything for the presentation of colors I don't even see it on here >> we didn't do it like if we don't if we don't have the only time they take color we had >> that's what I'm saying but I think I thought last year
you guys had Anybody priest, rabbi, volunteers? Gary, what about from the the American Legion? >> What about imitation? >> Communication for whom?
>> For preachers. Somebody say a prayer. >> The grand marshall ceremony after the parade is what he's asking. >> Maybe can do it. That's what I'm thinking. Yeah. But the you just do to introduce you. >> Well, no to have him come and do the
invocation. Invocation. >> Well, the invocation. Yeah. >> Oh, okay. We call >> Yeah. >> Pardon me. >> We have is going to be here, aren't you? The church of the Epiphany, the the
Episcopalian church. >> He's going to be here. >> They're going to be here. They're in the lineup. They register. >> Will he do the invocation? I am going to be here. >> Yeah, let's talk to Ishmail first and we back up. Talk to a military guy and be
probably more appropriate. [Music] [Music] >> Okay. So, We're not sure on the drivers yet for the for the other cars. We may need a couple of drivers drive a driver for the Grand Marshall's car driver or may need a couple more.
>> Yeah, they have they would have to provide their own unless you guys are willing. >> We have volunteers. I'm sure we can pick up someone to drive. speaking volunteers. [Music] >> You've seen me drive. of the signification desk if you don't need me but you need a
driver. >> I'm here to be wherever the heck you need to stick me. >> Speaking of which >> you missed it. >> I think 7:30 is fine. 7:30 is fine. You got daylight savings, too. So,
you're actually going to be an hour getting an extra hour sleepration. Registration. >> Well, when the church shall drop off, >> that's what I need to know because my volunteers are here. So, what time do you want to work? Because I heard man >> registration is different. Registration
is 8:00. We have to be here. We ask the >> Where do I report to? Um, you can look forward to registration which is going to be over. It's going to be you know where Plaza now the the building where we had registration last >> you know where we meet where they line
up. >> No, you know where Chase will be. >> Yes. >> Yeah. >> Where you see the parking lot go in there. >> But I'll send it to you just just to just to go over one thing. Are we all
set as far as the police? Uh the parking lot's going to be clear. Nobody's personal carers are going to be there. Yes, that's all taken care of. >> Yeah, I I spoke with a property manager from that building and the property manager from the residential building across the street. So, and they're letting all their tenants know that the parking lot is going to be roped off
Sunday morning, not park their vehicles there. >> And they're roping off the signs, the the cone, all that stuff. That's all. So, we'll have about 20 cars in the morning there. And I I let them know that if they get stuck in there, they're going to be able to come out, but it's going to be kids
there, but we're going to be it. It's on the yellow tape. Usually gives us the function. We can't group up anything on the yellow tape. >> We can't do none of that set up on Saturday. >> No, because main street has been there going
on usually. So that's a an opposite of >> as far as the signs on the um all the signs that we need. We have everything now. Any parking signs as last year that we were going to repurpose um >> registration desk something high so they can see it.
>> Those flags I can try to go into the closet with staff tomorrow to see. My only I saw the flags. My only concern is were they properly, you know what I mean, like set aside with all the tools, but if they're not, then we can't use. >> Last year we stored them with everything.
>> Yeah. Okay. So, they should taken apart and all everything was in >> separated into a long it's in a long box. >> I've seen the the kit, but I haven't gone in and checked the the inside. That's we we did one Saturday, right? Just to see how quickly we can set them
up. Do you think we'll have time to set it all up on Sunday morning? >> It's about five minutes per flag. >> Okay. >> Yeah. Yeah. >> Early town hall be open. >> Yeah. >> So we can't The thing is that we're Okay. We're limited on staff. So we don't have someone at home open town hall super early because if not now we
have to pay 10 time and do nothing. >> But don't they have to enter the building because of the the bathroom, >> right? But not at that time. Like in previous years we've opened it like 3:30, >> right? >> At that time we don't. So, so now what times are they going for police?
>> For police? >> Yeah, because police have to use our bathroom. There's no bathroom in the in their station. >> No, but that police have access into their third party. >> No, just so the police use the bathroom here, >> but they have access. >> Correct. But if they could have access,
we had access before where you could come in. >> Yeah, but they weren't the ones opening up waiting for you guys to come in. >> I would have done the same. Yeah. Other time we think I have done the editorial coming in at [Music]
>> the tried out [Music] tried I tried I tried you can just take it over what we can do is manage that [Music] Can we can we move it to the police if
they're open early? >> The thing is that they're not going to let you in the police on their own each individual. >> Can we take the flags? >> Yeah. >> That's what we don't want to pay somebody just for the sake of opening. >> Correct. Yeah. >> Okay. It's just for the sake of
>> What time are you here in the parking? Yeah, >> I have to get that stuff together. >> Walkie talkies. We should have We just need a charge. >> All right. And also the last thing mention again the groups did Charles and
some of them run it up Charles. [Music] >> We don't have enough index. Last year we probably coordinated the index cards with the section. He's going to order some extras. >> Charles that
made two. >> You know I got to tell you in case you noticed this man down here Charles one hell of a good golfer who golf class. He is good. I got to tell you. [Music] >> Someone's home to go. Do you?
>> Yeah. Do you have somewhere? I know they have to show up at 7:30, but do you have one? Do you need them specifically somewhere or or just >> Well, at 8:00 or 9:00 they can meet after registration. So, 9:00. So, that um we'll meet at the >> We're going to do that at 8. They'll come.
>> Yeah. Everybody get chairs set up, table set up, registration, >> like the volunteers, student volunteers, correct? Adult volunteers be here as early as possible. You can meet at the registration at 9:00. I'll send all the information to
to the WhatsApp group chat >> with maps and screenshots, including where your parents can drop you off because access going to be blocked off. So, there's only so far that you'll be able to go if you're getting dropped off, but I'll I'll share all that
information between um >> and we got the shirts for the volunteers. >> They are arriving tomorrow. >> They got you shirts on identify you as one of us from Bing about 50 people. >> I think we normally do.
>> That's what we do. No, we do. >> It's just for staff. staff participants sometimes just working in people >> and coffee too right >> coffee just plain black coffee too they have
>> question >> in the past >> they're at the water station >> in the past as chair of I would say, "Dear, I was the only one that would pretty much come, so I would wear my shirt." But now, because we're here together, there's a few of us. Would you
rather we wear these shirts or do you want us to wear these? >> I think I think the committee members I think it'd be appropriate for the committee members to wear their committee shirts. >> Okay. Then the volunteers would have their hearing. >> Okay. >> I just wanted to clear that up for us
because there's more of us here at this meeting. Okay. Thank you. Um yeah, let's talk about lunch for a minute. We we we have two companies that uh basically are are have given us offers for one and um let me pass this
back to Pedro. Peter, if you explain what what Sage is going to do, do for us and Carl, you would tell us what the other one is, what the costs are, and then we can take a vote, decide which one get the other one, >> this is for the one for the parade in
the in the room down here. So, >> you want to talk? Uh well what I they asked me before I ask them is they will give us the the lunchon complete lunchon okay with the pork and then you know chicken steak
>> and also they will give us water plus they will give us a cookies you know for dessert is this box lunch or is this all >> box lunch completely individual it's individual pick up 150 >> and they they charge you $1,500
And what do we get for Mission Barbecue? >> For Mission Barbecue for 125, the meats are pulled pork, pulled chicken, baked beans, clothes saw, sliders, cornbread, cornbread. And uh they have uh three
servers >> and for 125 uh with the tax included, they want 2437. >> $2,436. The other one is $1,000 less $50,000 less. >> But that's a box.
>> That's a box lunch as opposed to >> they have three service standing behind >> standing behind that trade and and we supporting a local business. >> And which one's local business? This one. >> Let's I think we need to take a quick
vote on that in the room. We'll decide on that one. How many want to go with the with save the one for deserve said save all that money for people on that raise your hand >> volunteers you can raise too it's going to cost the other quote
>> the other barbecue >> yeah the the other was barbecue >> they won't hate each other >> I think Serio [Music] the barbecue sound good idea. >> Thank you. >> Okay. So in that case we won't need the additional water brought in.
>> No that's what I say cases. >> Okay. I want to take a moment. Miss W. We have a checklist that that Isabelle made for us. Does everyone have a copy of that? Veteran checklist. >> Credit for that. Good job, Kathy.
>> Thank you, too, >> I just want to double check everything on the list to make sure we haven't left anything out. And if you can think of anything, an idea, something we left out, speak up because after today, you know, we wheels are set in motion and we may not get it done. >> Could we add soda? Could we add soda and
water? >> Yes. They have water. >> Can we have soda? >> No soda. Well, we can ask them if you want it. >> But I think water is nice. People, some people, if you give, remember, if you buy Coke, some people maybe want slide. If you buy Sprite, some people want
Coke. So, I think it's water me. That's what we've been doing for the past 10 years. >> Nobody complains about it. >> All right. >> That's all. >> Okay. So, let's reiterate and move down
this quickly. Okay. The first thing we need to secure the vehicles from the amate auto mall. We're all set with that. Okay. Secure drivers for dignitary vehicles. We talked about that. We're set. We've got, you know, the town councilmen and uh elected officials be
getting their own drivers. And if they need a couple extra, we'll have volunteers on site that will that handle that. Uh secure golf carts for trade use. Any has got that handled over here. We're all set. We have how many golfers? >> Um, Genesis just said six for you. Okay.
>> And I have about 15. I'm doing another poll. So, I'll get you a better estimate later. >> Okay. And what time do you want them there? That's when they >> they need to be there before 8. >> Before 8. If they come much later than that, it's going to be difficult to get in get in. So, that's probably going to be here by
them. >> Okay. Also, the signage for the golf carts and the cards. >> Um, have given a registration. So, they need to check in that registration. >> We're going to give them the signs. It's probably better. They put it on. >> It's probably better if we put my past experiences that we could have someone
that knows how to put them on properly do it because these new vehicles we don't stick them just anywhere. And the same thing with duck or if you don't want to blow off. >> Well, just so you guys know, the the stickers we get are like uh they leave like no no
>> they won't do they won't do anything. They stick with static >> now. >> Here I'll get your opinion on the science because I know we go through this every year >> that I think in the past you guys have said, "Oh, we'll just do the elected officials like we'll put it on for them." But then you said that someone
sometimes come and they change it around. So I leave it up to you guys what you think. >> Well, the elected officials, they pick whatever G they like. >> Yeah. And then they last minute they the last official comes in. No, I like the wrenchy. And then the guy that picked the wrench is like, "Well, I don't care. I'll take the blue one." So now they're
>> this was like musical chairs. So it's all >> yes. >> Give the elected officials a sign to whatever Jeep they pick. That's the sign they can put on the grand marshal. The grand marshal we get to pick which so you guys that will be the ones you guys put on. >> Who is it? There's somebody always
brings a convertible Lexus. >> I think it was the mayor. Mayor. >> Okay. So we're good as far as the vehicles. They're moving on to the water and food. Uh the water we're okay with. secure volunteers for water pickup and drop off. I believe the drop off has already been done by um
>> I'll call you tomorrow after I spoke with Vicki Vicki Bakery. >> Okay. >> So you can feel so >> you don't do drop that need to be picked up. >> I'll pick it up myself. >> Okay. So the other
water >> Yeah. Judy's one of them. >> I don't know about the water because Judy said her staff was dropping it off. >> Yeah, we have we have they have they know where they're >> we don't have to get water. >> Okay. Um moving back to mascots and characters. Confirm mascot attendance.
We have any mascers ended up saying that they have an event they're not going to be able to come. Um the Dolphins didn't respond to the request. and the Miami Heat were asked um I kind of checked off everything in the forum which includes the Golden, the mascot,
and the heat dancers, >> but they offered the golden obies. So, I'm still working on them to see if they can bring the dancers. >> Where's the golden obies? I just think they can make the whole >> They might get a crab. >> We already know that we paired them up
with >> that. If that happens, great. If it doesn't happen, put me in one of them. >> Yes. As far as the change area for Gary's people, we're all set with that. That's all done. >> Your guys basically >> Okay. I'll secure the student
volunteers. Looks like they're here. >> We have 17 >> 17 terrific bunch of guy. >> Yeah. >> Can't say enough good things about him. >> Um, the flag. >> Okay. Okay. mention I cut the plies the
little plies we hand out the last >> how many we get >> you guys told me to order more than last year >> so >> I could all I have right now >> forget that okay um secure five adult volunteers >> we got seven
>> yeah seven are already the women from the women's auxiliary gall they are they join the women's auxiliary Are they going to >> float with a profile? >> That's another thing too. If you know someone that needs a ride or whatever,
we have a float out there and their seats avail, you know, tell them to come and >> right >> got the ride in their float. So like wave everybody now. Okay. >> They schedule meeting week before. That's what we're doing now. Distribute charts and assignments. When are we going to get We're going to do that at the day of
>> the day of them. give them their amendments because I already have them set up. >> Does Morris line up? Is there anything we need to review with alignments? >> Um I think Isabella emailed the lineup to the committee. Yes.
>> So if you have any recommendations or any changes that you want to make to the lineup um let me know. We have the band space that's the main thing and one of the things that's been an issue in the past and wanted to bring it up and if anyone has solutions please you know
escaped the what happened is last year we had from at one point there was almost a it seemed like forever it was probably 15 20 minutes by the time one group crossed the the finish line till the next group came and had a delay
>> we have a a plan in place for that. So, one of the things that I did was I sent Isabella um of course like to to distribute to the car at the events when they register >> um so that they know to leave not not be tailgating because that's the other
thing that a lot of the vehicles they tailgate each other or the boobs they're like right on top of each other to leave sufficient space between each other so that when there's somebody performing because the parade stops pretty much when somebody's performing but if they continue moving then there's where you're going to have the gap.
Um, additionally to that, Nancy is preparing stop signs. So, um, all these volunteers, some of them are going to be assigned as section leaders and they're going to walk the route, the parade >> route with the stop signs on the on the
radio and letting them know when to stop the >> parade. We're gonna >> So that's that's one of the strategies that we're working on. Nancy is kind enough to be preparing the stop signs. The prototype
>> this part stop. >> We did that a few years ago with the radios, but the radio didn't work. >> The signs are this size. It's not the stick that I bought >> and I glued two together for for
strength. But we only have four because I was told to order four stop signs. So technically you're gonna have five. Yeah. >> The old lady can keep this old one if you like. Whichever gets them. >> Which one? This one.
>> Be a good time to um talk about the to the volunteers because I know that we only have like 10 minutes just so that because your role is like super important. The parade. I can't even tell you how important and pivotal it is. >> So, two there's gonna we have four
sections. Um, we have color coordinated each section so make it easier for the participants to go to the sections. We're going to have two volunteers per section and you're going to be responsible for picking up the cards that they're going to give you, keeping them in order uh in accordance to the
the lineup. It's they they know pretty much where to line up. Um, and then when the parade starts, you're going to be walking along with the parade with your section. And we have two MC's during the parade. We have one at Main Street,
which is Charles, and then we have one at Town Hall, which is Kiki. She's the other MC. So, you're going to have two sets of cards. You give one to Charles in the order of the lineup in your section. You hold on to the next touch and you wait till you get to Main Street
and give it to you again with the same order. You're going to have one of those lights that Nancy is um putting together and a radio. If the radio doesn't work, then you're going to have your cell phone as a backup and you know, somebody will be at Main Street letting you know
when there's a performance so that you can stop the parade. You have the stop sign. So, and I'm going to tell all the participants to pay attention to you guys, right? So you put up the stop sign, slow down the parade, stop the parade so that we eliminate those gaps
so we can minimize the gaps. So So that's one of the the the assignments is to those sections. We're going to have eight volunteers just for those sections. Some of the volunteers will also be at Lasrega, which is where
the Star Wars figures, the mascots change. That one is more of a boring role, but it's important because, you know, they leave all their stuff there. Um, so we need two volunteers to be there just to watch out, make sure that nobody goes in there that they're not
supposed to. We're also going to have volunteers at the water stations and that's another method to slow down the parade a little bit because the participants, you know, it's hot, so we'll stop for water. So, we're going to have volunteers there. Gonna have volunteers distributing flags because
everybody likes to have a flag before the parade. Um, and you know, so it's going to be a lot of fun. Um, and let me see if I missed any. >> So, yeah. So, those are those are the assignments and I'll be sending them out. I already prepared them, so I'll be
sending them out to everybody so that you know what to do. We're all going to meet at registration 9:00, no later than 9:00. It's already pushing at 9:00. So if you can be there earlier, let me know and I'll meet you there. If you if you can be there earlier, >> are they going to perform in the front
of the first review store? So >> in the first on Main Street, right? There's going to be performance on Main Street. >> I asked where they don't perform. Some of the performers going perform in front of the first review in Spain or just on the second >> they're going to perform. They usually
do it on the main stage because that's where they have the music. >> That's what I'm saying. Yeah. Okay. >> But a lot of them stop when they get to >> town there. You're right, >> Kathy. Where's the registration desk? >> Registration is going to be the same place as last year in behind in the
parking lot, the staging area, the parking lot. >> Parking is already >> Are we going to have where the school should go? >> Yes. >> Yeah. Last year, that was a big question. And the other thing, I can't
stress this enough, is um I want to recognize Miss Sodto always coming through and bringing these wonderful volunteers and everything. So, thank you. >> I think we really ceremony and the music
black for the green one. >> Question. Dennis just wanted to know where should they park their trailer with all the golf carts that drop off >> where to park the golf carts >> the trailer >> the ones that she's lending you guys
she's trailering >> the the golf course are going the reg there'll be an area where we put up all the the cars right near the registration desk actually in front of that where all of the previously where we had the the VIP cars. >> Yes. >> And we'll have the golf carts along
along with them. Yeah. >> What happen here like Charles said and then they can just drive them across the street. >> Yeah. >> But is it coming earlier? Sorry. >> No trailer. >> Not that warning. She's trailering for them. >> I guess I just want to be clear because
she told me that there's drivers right now. >> Yes. She confirmed that they're >> they're coming. I guess they're coming on their own. Okay. Okay. So, do you want her to meet here at town hall >> and then they could drive them over like >> It depends on you guys. If you guys
think we have space in that registration area, >> it's just to drop them. >> They need they need to be in the lineup with the other cars for VIPs because they all ride together. Correct. >> He cuz he has a better idea.
>> Wait, when you said to drop them off, the trailer's not going to stay. >> No. >> No, it has to stay because they they take them out. >> That's right. If you're going to park the trailer is better here in South if you're just going to drop off the park. >> The staging area leaving
the staging area and then bring the trailer back over to the town hall. >> Park it back here. >> Back here. >> That's a good or even just park it here and drive across the street. You don't want that trailer anywhere. >> You can park it here in town hall and then when the drivers arrive, let them
town hall and they take their golf cart across the street essentially. The driver of course the driver earlier than 8:00 because it was you know >> because I think I told her eight for the
drive >> driver but for the actual trailer they should be here earlier to I'm sure it's going to take time to take everything off. >> Yeah. And that's fine. That's before the road closer. So, they should be able to smoothly get in here. Okay.
[Music] >> I know that they try to wait last minute until they can close because we're affecting traffic, which is really like 10 or few minutes before 10 time, >> but I know that last year they had >> I told him early, but you want to hear
me confirm tomorrow. What time do you walk in there? >> You know what they did last year? They dropped off a bunch of combs and then we'll just set up the cones. >> So we do the same, right? We do the same thing. >> As long as I have all the tall poles like >> we're just
>> I'm gonna be in touch with you. I'm going to, you know, send all the information on WhatsApp and um and yeah. So, so I know that you're here until 7 later. On the day of the parade, we're going to distribute the volunteer
shirts. So, you know, try to be here a little early so you can change and and everything. And then, like I said, I'll let you know where your parents should drop you off just because we're going to be blocking off some sun. >> I will also add to that, um it's obviously really hot, so please make sure you guys have a good breakfast. Please make sure to hydrate. We'll have
water bottles for you guys as well and little pastalitos. But please make sure you have a good breakfast cuz you're outside. Comfy shoes. Um >> yeah. Um basketball shorts or like joggers, loose joggers, anything light
because it gets hot and you're going to be outside. So sunscreen shades of >> the hour changes that night. >> Correct. That's the other thing. and forget to change your ear. >> You go back an hour.
>> So back go back >> be here till 1:00. So they'll stay after the ceremony to help you. >> So whoever is staying till 1 and working the shift until 1. Um you guys are welcome that 1:00 we start the lunch and you guys are welcome to have lunch with us then. Um, but again, have a good
breakfast because that needs to hold you off >> to wonderful. >> And I've I've included your parents in the group chat as well. So, make I think I I got everybody. Um, so just make sure that they they're aware of everything
that's going on and they have access to, you know, all the communication. >> They'll be there probably at 8:45 just to make sure that they can get all the shirts and get them. One of them is asking me if they are driving there. Where do they park their car? >> Well, that's if some of the area is going to be dropped off. I'm gonna tell
them where it's, you know, just outside of that park the parking garage aging the far west >> by the bridge or little
>> I didn't get the email the picture. Yeah, because that email she has a picture of it really well. We can send that on the chat to see exactly what >> Yeah, that that's what I did last year too for the volunteer. So, I'll send all the information and and whatever you need, any questions that you have, >> we can text you.
>> Feel free to reach out to me. >> Thank you guys for coming tonight. >> Thank you so much. >> Bringing them parents. >> And you're welcome, parents. You're welcome to stay in the parade. Right. >> We are absolutely Yes.
[Music] Maybe I Please get it in your voice. We'll do it in German understand how music >> I