[Music] Rip
it. Uh, we will call the meeting to order here at sleep of 4 a.m. Uh few items here to clean up. Uh SY FY25 budget. Um so we obviously had the article 2 pass at meeting last week
which is great. I checked in formally with Tom um at town meeting just on the process and what we talked about finance around just like when do we ask for the money? Um, Amanda brought up a great point of like the war committee turns
over on June 30th and so we had the two things we're like do we wait after July 1st at the actual final number to go before ask Tom his thoughts his thought was we should come in in June the 700
and then um we don't use we'll tie off to free cash um but uh so he was going to email me back with some dates. They're obviously working towards some more articles for the June town meeting. Um and so they
are continuing to meet regularly and so just going to let me know probably first week in June. Um about that from a processing second. So the article passed which meant that they
agreed to the funding. So then what so now is it a process of transfer of transferring What? Because it wouldn't be another article. No, it's not an article. It is the money was transferred to the town's reserve account, right? Which is under
the control of the warrant committee. Oh, right, right, right. Okay. So, now we just need to go to the warrant committee to ask um similar to any other town department. Really? Thank you. So he said yeah he said typically when other departments have done this come
first second week of June. So that's what he he anticipates um happening. So he will share some dates and I have those I will share with y'all. I was sending the link.
Um so that is the last step in terms of well that's the last step for the funding article. Um and then obviously we need the ongoing monitoring of of the budget which we got last time. Um Katie, do you know do you have an idea of when
the next time what do we talk about the next time we'd get an updated budget projection? Um so so our next when is our next um finance subcommittee meeting? Are we doing the
21st meeting on the 21st? Good question. Uh We don't currently have uh something scheduled so we can kind of talk about that now on the agenda when we want to meet
next. Yeah, we could do next Wednesday. What you would have something ready to review for next Wednesday. That's a So there is um we'll process payroll this week and so hopefully that will get posted. We
just once it's processed, we do have to wait for um the town departments to just post that in the accounting system and then I can pull the reports and just um create an updated, you know,
projection based off of that information. So it would be a pretty quick turnaround for the 21st, but I can certainly do that or we can also do the following week that um I have something in my
calendar on May 28th. So um yeah, I think as of this we're meeting every other week standing. So I think the 28th would just give a little more time to be able to go
through the projections. The tricky part um so when the payroll posts the information that we're getting from these payrolls are um the stipen payments or kind of like the payments that um are extra and not a part of the
salary. The salary piece is just will continue up until June and then in June we process a lump sum payment. So that payment in June includes the payments from the summer. Um and so but we those
are more kind of like predictable in in nature but the accounting system we've been talking about this kind of throughout the year. It doesn't have a mechanism to um project out what is left for the salary payment. So we're I'm essentially
doing that manually. So it does just take a little bit of time from when the information is posted to the system and then it's just doing you know going through that process of um calculating the incumbrance to be able to come up
with the report. Can I ask a question about that the system not the details? Sure. You just said so do we use the same system as the team? We do. Yes. And so is this atypical
of the ability to project check out like historically have you been able to do that with work? Different systems have the ability to do the projections right in the system.
So some of the other systems that I've used in different districts, it has that in the system so you don't have to manually calculate it. What is the system you use here? We use soft but it's a we use an older version of soft. So when I was in Dexray we had a
upgraded version of soft that had more of a web-based um system for the accounts payable platform. um we use the older version of so right here and we've talked about like we've kind
of earlier in the year before we were truly like um kind of more focusing on the budget and the budget preparation. We did talk about looking at our systems and is there any opportunity for us to potentially look at a different platform
that would not only be more helpful for the accounting functions but also for human resources and some of that other um some of the other tracking that we're just all kind of many of the town departments are doing manually right now.
My experience has been that it's been much more automated. Yes. Yes. I mean, so it's a town issue which directly impacts. Uh, great. So, I'm sorry. Should I have something
prepared for the 21st or should we do the 28th? Yeah, that's a still the discussion. Okay. Um I think we so we need this I guess the next like key date here is the warrant committee right act which
we don't quite have but we assume that's the first week in June which would be the earliest right and maybe the 28th the 25 makes more sense closer to that. Yep. And then because then we have June.
Uh yeah. Mhm. That's a good point. I would think that process-wise like do we need to vote as school committee to requested from the war committee or
because we already voted the initial allocation is that good enough could double check I think it's like yesterday was good enough but we should double check If you could do that, that'd be great.
Um, so we will plan on doing the um, uh, up next 25 budget projection on 528. Okay. Anything else with FY25? Coming to the end here.
Um, uh, FY26 budget town meeting debrief. We obviously got the budget passed. Overwhelming. Um, so that's fantastic. Thank you, uh, for all your work on that and Regina so much as well. Um, it's great. It's much much more
overwhelming than last year's budget and given all the challenges we had. I definitely did a great job communicating. Thank you. Uh there's anything else specifically on that budget, but we have some new business items, next year's
budget. We'll obviously schedule out the re the forecasting, that's right, the recasting for one of our meetings in the beginning of August. Okay. Sure. I think if typically um because there's still so much hiring
that happens in August, it may be it may make more sense to do kind of the beginning of September once we've completed all of our hiring because the hiring really is the biggest portion
that drives that recast process. And so we just want to make sure that everyone kind of is where they will be for the start of the school year and then that gives us the the snapshot of where we need to kind of um adjust.
Is there any um in uh is there anything that comes of John uh John Fen starting in June that would like is there anything that you guys do that he would have input on the
budget or is it just it's more that timing for the hiring like is there anything that there would be recast between June and August as he's coming in potentially um if we just look at some of the work that
um just because he didn't have the opportunity to participate in the budget kind of creation process. So I would just think that if there is any work that he is going to do in this um upcoming year that he would feel that he may
potentially we would have to allocate resources to. I do very much just based on some of the conversations that John and I have had, we both just really want to concentrate on making sure that we are fiscal year 26, we are solid that
we're kind of sticking to each one of the lines as appropriated. Um the staffing of course is going to change because of all of those shifts with the hiring and the turnover. Um, but I would imagine and I would have to have this
conversation with John that he would want to keep the kind of more of the general expense lines. And so examples would be like professional development, any contracted services where we would potentially bring in outside vendors and
have them come in and um either kind of be a speaker or run professional development for us. I think that there there could be some opportunities to like kind of reallocate or make some changes, but I don't
imagine that they would be major. And I would think that he would probably want to stay within whatever was allocated in the original budget. Great. Um on September 26, uh then we can jump down to a couple new
business things. Um townwide finance committee. So this obviously something we talked about here came up at the town meeting as well point of discussion. Um I think in order to begin the process of kind of working with we talked about this at a very high
level um and so but to move the process forward and select those committees. I think we just want to make sure we are on the same page. and then discuss it at full school committee on Wednesday to make sure full school committee is on the same page of like what what are we looking for in this input that folks have as we start
talking to these groups. I think the initial plan as the town administrator threw it out was like a 222 model as John Cohane kind of has shared previously uh with two horn to school to um um select board obviously a town
meeting and also came up the idea of bringing um out residents of the town and outside of uh those three boards uh number how they're selected things that still need to be determined.
I guess that's pause there like that idea of this kind of 222. Um does that make sense to folks? Um and then what are people thoughts on having other citizens uh participate in
this as was suggested by Mike Zulus? We already had outreach by one resident as well expressing interest. I I mean I I think I think the 222 makes sense. Um
I from the standpoint of the residents I think you could look at it two ways. One is the warrant committee are representative residents, you know, they're nominated or selected from town moderator and there's a process for getting there.
Um, I guess my and this isn't a dealbreaker. I just my only concern would be the process for um what's like what's the process for reaching out to people like um she's like the selection process all
of that that would be and not that it should be a barrier but I think it's just I think that that would make a lot of considerations I think um could I come in yeah please [Music] Um the the model that that Nick described sounds good. I I'm I'm
supportive of having a resident on the committee. I do think and and an um Amanda, you were just talking about process. I think what I heard from Chair Wells at town meeting was that this was
a go pending a vote from the select board, which I assume will happen very quickly. uh selecting a resident to serve on the committee could take a long time um or could take a little while. You know, we have a new moderator. There's an
application process, I assume, etc. Um I process-wise, I would love for this committee to get active as quickly as possible. Um and not have to wait necessarily for a resident to be selected, although I do support a
resident being selected and put on the committee. And my thoughts on the process, I I don't think the selection would go through the town moderator unless we wanted it to. And this is part of like how are we selecting um my thought would
be if we are having residents on the committee. I'm generally in support of that because I think just whatever we we can do to build transparency and trust and like just like make people feel like this is a a process they can you know
believe in and support um is I'm in favor of and I I think obviously we would need to make sure whoever's coming on has financial background and is like a positive contributing member of of the group which I know there be tons of those people present but I think from a
selection standpoint if we you know, the school committee appoints somebody. I'd assume this follows similar to what happens with the um sustainable Milton. Is that the committee that we that resident join?
Know what I'm talking about? I think so. Where we like we got we essentially posted on the website of hey here's a committee the opening committee points. We get the resumes to say hey here are the people who are interested. Here's their resumes. We review them and say, "Oh, this person's got a really strong
financial background or they've been on award committee before whatever, you know, criteria we think is important and select, you know, ultimately like some of hiring process, we'll select that member to join." Yeah. Totally blanking
on the committees. Um, and but we I don't actually know if we did this last year with new because we did this two years ago with um and Anna and Bal, maybe you can help me here. Um, but again, the woman who does is doing great work. She didn't come and do any updates last year, but
she's on like the environmental sustain. Yeah. Her name is Lisa Troy. Yes. Thank you. Yeah. So, Lisa Troy. So, in that process, we again two years ago, we got applicants from a bunch of people and they gave us their resume. I assume it'd
be something similar and then the school committee and finance committee could review them first and chair them or we just review them at full school committee and submit all resumes and select somebody to appoint this what essentially be a townwide uh committee. But I I do agree
with you Nathan. I think you know that is something where as long as the committee has quorum it could meet even before those positions are filled. There are lots of committees where you know there are openings and the committee still needs to meet so move the work forward. So we could do that kind of as
we are moving this along. I guess my only question was that from the selection standpoint would be if it's the select board like who's weighing in on that um on the application piece. Yes. What
would be this? So the way it works with other boards is essentially like each board has a person that they can pick, right? Um so I would I guess my suggestion in this situation would be that we do something similar where the committee has a person, select board has
a person and so yeah, select board appoints their own person. We so we don't have to like come to agreement on a single person but we get two different individuals to join both. Yeah. So in that situation being an eight
member group Nathan. Yeah. Um that makes sense. Sort of defer to to the group on on how that works. Um, do we uh I'm coming in a little late obviously to this discussion.
I understand that previously, you know, in a year or more ago that that the that this committee and the select boards finance committee would meet periodically and I don't know if there was a sort of mandate for those discussions, but will we is the is the
um are we going to be sort of will this joint committee have a a sort of new charter? Will we have to go through that process of figuring out what the exact purpose is or has that already been hammered out?
Yeah. No. Uh it has not. Okay. So I my anticipate or my understanding of where this came up it's Yeah. It's essentially taking the place of what was just the school committee finance committee um cooperative meetings that were happening
two years ago. um did not happen this past year um but altered to bring in the war committee um and these these additional residents. I think the those meetings were mostly discussions
of town revenue uh and expense forecasts which we were able to do this year just through Nick Milano. Um but mostly talking about the school budget. I mean, you know, for legitimate reasons, school committee wasn't talking too much with select board on like select board, the
town budget side. My sense of this townwide finance meeting is it is a little bit more broad in scope in terms of would be talking about obviously the school budget being the biggest piece but the townwide budget overall and long-term budget forecasting trying to
do that um a bit more for the town which a place we could we could improve but we don't in terms of how we establish it and how we define the charter I think that those are things that would still need to be fully written out. Not sure if we need to do that before
the finance committee is deter established or if we establish it and that's one of the first actions of the finance the town life finance committee. I feel like it would be part of it just because I think that ether that they're coming with a perspective as well on it.
Um and I think it would be useful to hear that prior to it. Look, I think that if you know, it seems like if we talk about we talk about it here and have a sense of what we're looking for and hopeful for and then schedule that first meeting and in that first meeting
that's, you know, that might be a good place to map that out. But with everybody, you know, sort of coming with a perspective on it. Isn't this committee a revival of a past committee? So, I wonder if there's
any documentation of what those roles were and responsibilities. Was Was there one with a warrant? Did it include the war committee? Was it that one town meeting member said years ago? Yeah. Former school committee
member Sheila. Maybe it was Sheila. Uh yeah, that might be right. Um yeah, again I I know school committee and and select board would meet. Um the history of like having war committee and how consistently warrant committee would
come. So this was this is one ad hoc thing was just happening consistently. I can reach out to Sheila actually just say this. Mark what you might be remembering uh at town meeting Mike Zulus mentioned that there was
a committee back in like 2015 I think that was looking at a integration of town and school functions. Um so the somehow this I think it was it was a recommendation out of the warrant
committee and then Mike spoke at town meeting saying that there there actually was a committee 12 years ago that was looking at doing all of this that never really completed its work. Yeah, I remember that that one as well.
I think Oh, you're thinking of something else. I think Sheila also was saying like as a school committee member again that they met with select board and war committee to I think that's what Regina's referring to. But um yeah, no, you're right. Mike might also have
um some document or be able to point towards some documentation of that group. I don't know if that was finance specific or connected to the consolidated facilities work, but that happened 15 years ago. That happened around when the new schools were
completed where they started consolidating facilities, I believe. Um, so that would have been before 12 years. So, I I can reach out to Mike about what he was referring to. I think that there are other towns that already have the
tribe board committees set up. Would it be helpful to see if they have documentation that we have potentially like the structure? That'd be great. Do you know him? Okay, I do. Um, I actually met someone at Maswell conference who
was a vendor, but he he is a member of one of the I think it's either Sharon or Avon, one of those communities. So, I have um his contact information. I can reach out to him and see if he has any information documentation that he'd be
willing to share. Right. You can ask the other two women from uh neighboring counts. Yeah, that'd be great. this. Um, uh, so
Oh, sorry, Hannah. Um, thank you. I do actually like Katie's idea. I just feel like, you know, I know over the last several years we've had some not so great budget practices. So, I know we've had different forms of committees in the
past, but I think really reaching out and kind of broadening our um like outreach to other towns and figuring out like, you know, connecting in terms of best practices versus things that we have done before uh that might or might not have worked is probably not, you
know, I think just kind of expanding out would be, you know, a better better way to move forward and just kind of learning from what other towns have done and what's been successful and what hasn't versus things that were done, committees we had, but then they were like went away and so on and so forth,
you know. So, it's just like it's it's nice to be able to hear people say like, "Oh, this worked. We used to have this, but again, um looking back at like the last, you know, several years and where we ended up like I don't know if any of
those processes were successful." Um, so I would just I would just definitely reach out to other communities that you know work better maybe just that right. Yeah. I mean that could have been just the turnover of so much turnover but but
yeah no it's a fair point. I think we were in a lot more places. Great. Um okay. Uh, another question I had was just, you know, think you mentioned uh, somebody the select board has indicated
they need a vote on this established this committee. Do we need to vote on this? I assume we don't have one on the agenda for Wednesday. agenda. So this be similar to we don't have a meeting this week.
Would this be similar to the other like the finance subcommittee all the subcommittee where would you appoint members or have members kind of say what they were interested in which boards that they're
interested in participating would it happen at the same time or yeah I don't know to create a new committee we need to vote on that as a school committee okay or I think that's my initial question just We have to have a school committee vote.
So if we can determine that, right? Um to authorize like school committee that like that feeling is I don't have to talk about feelings because of the procedure, right?
Okay. Yeah, if we could determine that's next Wednesday. Great. And then I assume once it becomes a committee, you're right, Katie, that it would be one of those things. Figure out is
there. Yeah, I guess just the finance because we want two people and there's three people in finance. So it can't be everybody on finance. It's both people on finance. Even if it's two people who are both on finance, it would become hosted
subcommittee subcommittee. And the only thing about that is we now said we are posting finance subcommittee recordings. Mhm. I think we could record those to post those
meetings from the select board. So maybe we look at those of like it's a different meeting and it's not going against our policy to have two finance committee members on that if that's what happens. I don't that that's another these complicating pieces that are
under construction. It's also possible that we want to have one finance person non- finance person but yes Anna your thoughts. So how does that work though? So if you have two members from finance but we also have our cross-osted meeting so that all
members of the school committee can be involved in finance and there are you know um and we can participate in the discussion. How does that work when we have this 222 meeting? Uh like because I think we run into the
same problem that we had before where we ended up going into cross-osting our meetings. Yeah, I don't I don't see how the how we would be able to crossost this as a full school committee meeting,
right? It would be a subcommittee across these three different entities. So otherwise it'd be full select board, full school committee, full warrant committee. I'm just I'm just wondering like how does that happen? Because I know the reason for us cross-osting our finance
meetings, the finance meetings were subcommittee meetings and now we started cross-osting it post, you know, after February. So, I'm just I'm just curious like how like like to be able to participate in
those discussions that come out of town and warrant discussions like how does that happen and if it's only two members and I'm sure several of us want to be part of that discussion as well. So, how does how do we kind of determine that and how
does it get related back to our full school committee finance subcommittee meetings and then to our full school community meetings out of that? I don't know. Yeah. um how it how it is selected is again I assume the way any other
committee is selected and that we put in but again I don't know if we want to put any guard rails or not around membership like part of the discussion of like are these two people people who are on finance committee currently or not maybe it doesn't matter and to your point uh
sorry Nathan you have your hand up you jump in no you can finish your thought Mark it's fine yeah and I guess the other thought there is um yeah I I assume the the way the information is going to need to get back is through meeting updates. I think the process as
you named it Anna is the right one where this committee seems like essentially a subcommittee of a subcommittee almost uh right got it wrong but like that like the members of that sub the 222 committee we'll call it uh would
need to kind of report back to the finance committee um and then that committee would need to report back to both school committee as it's happening now but not have the
crossosted elements within the 222. Uh I assume where you get where you get full school committee input would be at at the update to the school to finance committee. Yes. Both at the full school committee and the updates to the finance
committee. I mean this is the other piece of the construction. I don't know if this would be a publicly posted meeting because again I think it would depend on the construction of the members. It's a quorum of the finance committee would need to it's not and
it's not a quorum of anybody in the select board definitely wouldn't be a quorum of the war committee members that maybe wouldn't need to be a public meeting would want to anyways because it's a yeah by the whole point is
provide greater transparency I don't know I just feel like there's a sorry uh that there are a lot of layers um that we're just kind of creating and things get lost when there are so many Um, so I don't I I in theory it works
great to have a 222 subcommittee, but like I'm going to be honest like I want to be very involved in finance going forward. So um, so if it's and be part of all those discussions. So, I think that's going to be where I don't think just getting an
update at a finance subcommittee that's cross-osted or at a full school committee is going to be the same as being part of those discussions if they're with other town committees. Nathan, did you still have a Yeah. Um, I'm just trying
to I don't know. But so here here's how I'm interpreting the situation. I don't know if it's exactly the same as how you all are talking about it or not. I can't totally tell. Um seems like there's going to be this townwide finance committee which may have two
members, two school committee members on it. That will not replace our school finance subcommittee, right? Th that will still happen and that will be cross-osted for the full school committee. That's my
understanding. It seems like having the same I I I don't know how many you know it's whoever whoever is officially designated to the school finance subcommittee seems like should also be on this townwide
um finance committee. that seems a little more seamless. Um, but I don't I don't know exactly how that works. And then I would assume that school committee could still the full school committee could attend and watch the
townwide meeting. We wouldn't be able to participate like this probably. Um, that that's kind of how like I don't see the townwide finance committee as a replacement of our school subcommittee, finance subcommittee. Yeah, if I if I can I just when I think
about that committee just going back to the intent of that committee and that committee is really um the suggestion to either reestablish or to establish this committee was coming from some of the I
would say some of the pain points that we were feeling during the process of this year and I think those pain points were. We were talking here talking very much from like the school lens, but then
in trying to just get more information from the town side and in trying to make sure that the select board and the warrant committee felt like they were getting enough information from the school department
regarding our expenses in our budget. in our budget proposal. And so I think all of that being said, I think if you had different members from just from my perspective, just in in thinking about kind of the
process of this year, if there were different members from the school finance subcommittee and then this kind of town committee, I just think it would get confusing, Freddy. Um just making sure
that that all of those members were essentially on the same page with the information that we were trying to communicate out and also the information that we're trying to bring in that will inform the work we do. Um so I think
that would be it's it's just add on to that. So it does feel like so it did exist before. I think at least the subcommittee I mean sorry the select board and the school
committee had that combined previously. Yes. It feels like the addition would be the warrant committee so that somebody from the warrant like the finance side so that they you know they were attending our meetings but without
participating and I think it just changes the ability to participate so that questions can be asked. So I think it adds clarity throughout the process. Yes. Um as opposed to adding a layer where they come back with questions. Um, and
so in some ways like it's I don't want to over complicate it. I think it's almost reestablishing plus you know just adding people on as opposed to it being a whole new thing. To that point though, I think if there are things Katie that
you, as we were saying before, reaching out and there are things that people have done like best practices or things that have worked, reach out to people that that make it um uh make it a better working group, then
I think that that um that that helps it. So, um I don't know that just I don't think it's a it's it's this whole other I think it's sort of a combination, right? It's what we've done plus um but
just reestablishing that communication that got lost last year. Yeah, I tend to agree. um that made most sense of the communication through which is the continuation of
um joining and the the way of any school committee member to engage is that we would want to advocate that this becomes a public meetings be viewed um by any member that's something that we obviously need to run
for hope be on the same page with I think that if you publicly post to I know that they're having conversations about having a community member participate is great but then also posting does give it is a public
meeting. So if anyone wanted to attend and listen to the conversations that they have the opportunity to do that. I think as we're talking about it the the important piece will be or I think uh the piece that will give a
direction I think is coming together and discussing almost the charter or whatever the the goal of this subcommittee is um so that it is you know so that it isn't so broad and
illdefined but really like going back to saying okay what was the intent Mhm. for for pulling this group together. What's the intent for adding in the sub the warrant committee? What would be the intent of adding in a community member
from that? And so and figuring out like where the value is, you know, what the purpose is, the frequency, what are the things we're going to be talking about because right now I think it just does feel very broad and I don't and so then that does bring up a lot of questions.
So I think having that meeting where we come together and talk about you know kind of we had talked about before is just getting a sense from the select board as well or committee on okay this is where we're viewing this what are your thoughts and how do we pull it together and then I think then it would
make sense um I think I just would give it more clarity but I don't think we've had we just haven't had that discussion yet. I think a lot of people have ideas in their mind and so we're trying to together but I think to your point like reaching out like you have to um chair
of the select board committee and coming together and having just that initial discussion I think yeah just to make sure we are I'm not they meeting tomorrow they yeah so I don't know what they're they
have on the docket to vote to something. So, why do they just from a procedural standpoint, why do they need to vote on the establishment of it? Um, well, I I assume it's similar to the
question I have like do we need to vote on it? So, I assume it's some internal process of establishing the committee. They have something where they need to vote on it. I don't know particularly why they're voting on it tomorrow versus any other day. I agree with you. there's
still things up in the air in my like I wouldn't be ready to vote on this tomorrow. Um but that's something I can I assume it's just internal process but I can try and vote check with Nick on have any clar exactly what they're paying. I don't know if they're voting
on this structure or just join because I think it's important to move it forward but it's important to move it forward in thought. I don't like it's sort of I don't I don't want it to be like it just doesn't feel like we want to be so
reactive like I think it's important to do it. I think we all see the value in it. So then but then having intent around it understanding the structure. Um so to that end if they're voting on the establishment but I don't know if they're vote then they would have to say
what the the structure of it is. And so if we haven't come together, I'm not sure that that that makes sense at this point. But that's there. I think with anything with finance and specific to municipal finance as we seen
we've seen this year, the timing of it will be really important too. And so having an established timeline similar to we have our school committee budget calendar. Um so having a similar kind of
calendar maybe um board calendar just to say like the action points that will happen during the budget process because when we were talking about this committee, we were essentially talking about it kind of like late in the
process. Um, and so I think just it will be really helpful just from my standpoint just so I'm providing the correct information that you need to have these conversations. But I think just kind of um being mindful about
having that timeline kind of set Uh, all right. So, the things we want to do, we still need to do on this are uh y'all, um Pet are going to confirm what we need from a school committee process, if we need to vote on it, what policy
is. Um uh Amanda, Katie, y'all are going to look into information from other towns as to what they're doing with these types of they have a purpose. I can still probably reach out to Nikki, see if they have any information
on these prior things to see if that's something that can help guide our conversation. Um, I can reach out to Nick, the town administrator, just on select board, if they have any more information they're
working off of as it relates to the construction we need to be aware of. Seems like we should have a initial like based on this information an initial uh conversation
with more committee select board just on like does this information align what they are thinking if not what are they thinking so I can come back to this group to talk about it further Well, we're going to have time to vote
to do all this and then vote on on the May 1st. So, that's something for the June meeting. It might be. I think then we're going to we're going to be sending out the to figure out the timing for people's interest in the subcommittees. So, that could be a piece of it. We're
just finishing up I mean every finish up this year and then that that timing would actually I think work because It's for the next. Okay. Yeah. Um the other thing you had raised previously is the John
Failen his thoughts on how we seen this work in other in other places he's been in Milton or others. Yeah. Um so I'm coming on I just I typed it on my John list.
Great. Okay. Can I just um there is a school committee policy just around subcommittees of the school committee and the first point just as the subcommittee will be established through action of that committee.
Tell me your name. Oh, no. I was just going to say um not know I don't know when this select board meets again after this but I don't know if it if in talking when you're you're going to be talking to Nick does it make sense to have our conversation about this prior to them
voting on it so that there's clarity around what we're voting on I know we don't control that or manage it but I just think so that whatever we're all establishing is consistent so what their vote is consistent with what? Yes, I
agree. I'll I'll check with Nick. I mean, even the language of, you know, that we're constructing the same. I don't know if it needs all all the details of the effect. Not sure. Never established a committee before. So, we'll figure this out together. I'm also not 100% sure it's on the agenda. I just
know that based on that email, yeah, that um makes sense. He was hoping to seem like he was trying to move the but it's not actually on the agenda. So, I will check
in. Um all right. Uh we only have a few minutes left and we have a hard stop with the budget numbers. So, going to skip over the discussion of finance report structure. um this week and then jump to future
agenda items. Um just want to make sure we're clear on what action things Katie at the start of the year had a list of things we wanted to go through and we got some of them done but uh obviously other priorities came up and delayed a few things. I think at an upcoming meeting,
one thing I had was you referenced at the committee calendar. I think looking back at that and seeing how that's played out or didn't play out this year, again, given things change and uh you know what changes or other things we want to um add for next year. So, I
think just reviewing that calendar to frame us for next year will be helpful. you had sent a list of some other um things that we wanted to talk through. Um we do um at the full school committee
meeting we will have to um there will be a vote to just accept the bids for transportation. I don't know if that's something that we should discuss at finance subcommittee first or if it can just go
to the full school committee. There was only one bit so it is not there's not a lot to discuss but I'm more than happy to bring information here first that's helpful.
If not, I we'll just go again. Um, are we pressed on time for the acceptance? Does that need to happen next Wednesday? Um, I'm sorry. We have to vote on the 21st. We should. But we are. We right now. I don't know. We're
meeting next week, so Oh, I'm sorry. No, you're fine. Um I guess to share my general thoughts are like if there's large contract things that can talk about it here we have time beforehand in case there's
any but probably not that we do um especially if it's only one thing [Music] um there are other things we the other thing we had on the list was again kind of discussion of these financial board structures
want to have a continued conversation about town finance committee. Um there this might not be for I mean the one thing we have talked about we need to send out dates around is like a
governance meeting. So maybe talking about if there are thoughts I don't know if that's just for that government's meeting but probably similarly if there are um things that we want to talk about
to change in the process or in the calendar or in the way that we all work together and that might also dovetail with that select board that other meaning that we're talking about but I think um But that just might be something that we talk
about like that piece would be important. [Music] Anything else? [Music] even the community school salary here we need to the end of the year
something we need to talk about here um we should vote that yes so that would go into effect as of I believe it's 71 but I can confirm if we typically do it as of 71 or if we do it as of the start
of the school year um but I think that that committee has in the past voted to approve the salary scale. Um I don't know if that has been a conversation finance subcommittee. Are
we changing the salary scale? Yes, there's an update and it's just a change with a cost of living increase. There's no like structural changes to this gap. Um, do we need to vote that um next on
the 21st? That could wait until Sure. Then if we could talk about on the 28th. Okay. Yes. Great. the MPS grants manual. MPS grants manual. Um we can that is just for um
the state and federal grants and so we should have a grants manual that is reviewed and approved by the school committee just in place. Um the grants are a part of the audit that
um so when the the town auditors come in that's the piece that they'll look at for the school department is our our federal grants. So I just want to make sure that we have that grants manual that it's been reviewed that it's been updated and reviewed um and the auditors
come in a little bit later in the year. I think that's one piece that I'm not sure it's been looked at um in the past. So, could just be worth looking at it again. And that really just talks about kind of like some of the internal
controls that we use um with the grants and who's responsible for overseeing and administering the grants internally here. and required and required. Yes. Yeah. Um is that also something we would we
should try and discuss on the 28th or something should I think that could probably wait until we have a few things for the 28. So um that could that can definitely wait. That's not something where we have to have it
done kind of um in the next couple of weeks. We do have some time, but I just wanted to make sure that I noted it. So, um I know we are at time here. Um so, we are not right now from future meeting
dates. We are not meeting next week. We're meeting on Wednesday the 28th would be our next meeting. And then see like do we should we meet on the 4th? Have another meeting kind of before school committee the 28th and
4th. We already had one I think scheduled for the 11th that'll be necessary but those three kind of carious date of the year. Great. 11. Okay.
Uh, anything else? Then I will make a motion to adjurnn the meeting at 9:01. Second. Uh, all in favor? We are. Thanks everyone. Thank you. Have a good day, Anna. Bye.
Bye, guys. Bye. Bye. Bye. [Music] rip it
up. Rip it up.