WEBVTT

METADATA
Video-Count: 1
Video-1: youtube.com/watch?v=a6XrK0E9ucg

NOTE
MEETING SECTIONS:

Part 1 (Video ID: a6XrK0E9ucg):
- 00:00:06: Meeting Commences: Roll Call and Initial Remarks
- 00:02:19: Citizen Speak: No Speakers Present, Moving On
- 00:02:54: Approval of Minutes: March 2nd and 9th, 2026
- 00:05:01: OPM RFS Update: Advertisement, Site Walk, and Schedule
- 00:10:49: Enrollment Analysis Parts 2 & 3: Review Discussion
- 00:13:34: Public Comment: John, On Establishing Subcommittee
- 00:15:55: Public Comment: Who Will Be Assigned?
- 00:17:23: Laboure College Site Visit: Presentation Begins
- 00:18:53: Public Comment: John Can't See The Zoom Share
- 00:25:13: Public Comment: Mark, On Additional Details
- 00:35:16: Public Comment: John, on Timeline Attention To Pay
- 00:37:54: Public Comment: Gary, Will Move Forward With Tonight
- 00:38:43: Public Comment: Sean, Reach Out To Architect Team
- 00:52:33: Next Meeting: Short List, Laboure follow-up?
- 00:53:54: Public Comment: Scott, Away That Week!
- 00:55:40: Town Meeting Update and Motion to Adjourn


Part: 1

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[music] >> Good evening. Uh it is May 4th. I'll call to order the uh Town of Milton School Building Committee. As we do with everyone, we'll start with just a roll call attendance. Uh starting in the room, Nathan Hutto.

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Here. Carrie Hurley. Here. Uh Scott Terraschke. Present. And uh Shawn Wilk. Uh online we have John Superintendent John Fallon. And uh Tim Lombard. So we do have a quorum. Uh as I mentioned, Glenn Hoffman isn't

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available today. And then we'll just if you can keep an eye and just if Megan Marker Aqua >> [snorts] >> uh come on board. So let's get started. Megan just popped in. She did. Of course. Shawn, I'm John I'm going to be joining you in person. I'm just coming from

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our combined uh soccer practice and swim lessons. Okay. Sounds good, man. See you when you get here then. Shawn, can I ask you a favor? Yes sir. Could you um deactivate the J. Fallon 518 screen? Cuz I don't I don't know

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where that came from, but I think that's what's causing my echo. Thank you. And Megan, can you hear us? Can you hear me? Yep, I can hear you now. Good. >> Thanks. Okay. All right. Ready to get started. So we just got

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through agenda item one, call to order. Uh second item on the agenda is citizen speak. So we reserve the first 15 minutes of every meeting uh for citizens that want to speak. Uh we ask that if when you

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um raise your hand or if you're in person, uh just please state your name and your address. And we'll please limit your remarks to 3 minutes. So Okay. No, thank you. All right. Anybody online that cares to speak?

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Just raise your hand if so. Just checking. All right. Not seeing anyone. Um moving on. So agenda item number three, A and B are approval of our past minutes. So if you recall, we had a couple meetings at the

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beginning of March. Uh March 2nd, 2026. And then another one, a quick one, on March 9th, uh 2026. So I sent those out uh with [snorts] the agendas. Just leave it there and see if people have any questions, comments, or edits.

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I have no questions. Okay. All right. If no questions, I'll entertain any motions to approve. I'll make a motion to approve the March 2nd, 2026. Oh.

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What? John second. Okay. So both the 2nd and the [snorts] 9th. Oh, yeah. I didn't know what you wanted to do there. But I'll make a motion to approve both March 2nd and March 9th uh meeting minutes. Okay. And John, you second that, right?

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That's correct. Any discussion or edits? Okay. Hearing none, we'll just go to a roll call vote. Uh Nathan Hutto. Yes. Uh Carrie Hurley. Um I wasn't present for March 2nd. Okay. Um but March 9th, yes.

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Uh [snorts] Scott Yes. Uh Tim Lombard. Yes. Uh Megan Haggerty. I think I have to abstain from both. I think I may have missed both of those meetings. Okay.

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And myself, yes. So all right. Cool. Um next item is item four, old business, uh owner's project manager uh RFS Aqua. How are you, sir? I'm all set. I'm good.

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Um old business, which is our OPM RFS, request for more services, and our schedule. So if you recall, uh our last meetings were setting up like final um discussions for the advertisement for

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the request for services. So it's gone out. Um the RFS was on the street, I believe, April 22nd. Uh Mark Lauren and myself last week on April 29th uh did a site walk. It got a road with a

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number of OPMs. There's probably uh 25, 30 people. John John Superintendent Fallon was also there with us and Nick Milano. Uh so it was really well attended. There was a lot of uh [snorts]

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Happy listening to you, Shawn. Yeah, yeah. Sorry. I'll probably mute you again just in case you want to share everything, too. Sorry. And Megan, I'll do the same for yourself. You're a person. So with with the overall kind of [clears throat] schedule that I just described, and it mimics the email kind

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of schedule, I'll just open it up to you guys to see questions [snorts] comments, [clears throat] anything with the in regards to the OPMs going forward. Seems pretty straightforward. Yeah, we've been through it before.

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Yeah. And we actually I recall last time we discussed following exactly the MSBA guidelines to do the very same thing. So it's it's the very same thing. Yep. >> [snorts] >> Yeah, the the one other is I'm expecting

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So last time we did it, uh as you guys all recall, our budget was a lot smaller. So it was a much smaller pool. I think it was Left Field and PMA and there was one other, Vertex, I think it was. Yeah. Those are the submissions. But we we essentially we we only had three. What I'm anticipating this time

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is we're going to have a lot more than three based on that site walk. Um so the shortlist before was an easy lift because it was only three submittals. Um so for this time, you know, you guys might have a little bit more work to kind of just run through them all and and check them.

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Um and I'll send over with their correct grading criteria and all that. So you'll have that. Everybody else all good? Yep. And just settle check online. And else? Mark, Megan, John, you guys are all good

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basically with that with that kind of schedule for what we got going on? I'm good. Thank you. Sounds great. Easy enough. Sorry if I missed this. Sean, is the subcommittee doing the interviews or is the whole committee role staying Yeah, so the subcommittee is just doing the short list.

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>> Okay. So they'll short list it down to three and then everybody else will come in here, like I said, for one night. Um like I said, we'll probably start early at like 5:00 or 6:00 probably uh and then go for 3 hours. So the formation is I think it's a half hour

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presentation and we told 20-minute presentation like 25 minutes of question and answer possibly and then a 15-minute break between each one just in case we have to run to the bathroom. Okay. >> [snorts] >> Okay. All right. All right, moving right along. So uh new

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business uh new business item 5A, which is discussion enrollment analysis part two and three of the citizens. So if if you recall, we received a uh some citizens review of the enrollment

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analysis previously. I think it was like last year that [snorts] we went through and and basically reviewed. So we received two new ones uh part two and part three that I distributed to everybody probably about um a little over a month ago, probably 2 months ago. Um and we haven't had a

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meeting since we had it, so I wanted to get it on the agenda tonight so that we can start uh figuring out how we kind of dive into this, discuss it, kind of move forward with it and stuff like that as part of the analysis. So um knowing I

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sent it to everybody, I kind of just open it up, see if anybody has any questions or comments or anything. Anybody take a look at it? Yes. Yes. Thoroughly. Okay. So this essentially with this, you know, we we have to figure out a process to

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move forward. The MSBA has asked us to kind of look into it and respond. So I I did an initial response with the MSBA or you know, indicating it was on our timeline tonight. I indicated that similar to the previous uh analysis that

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was provided to us, we do a similar one view for it. Um so you know, for us right now, I haven't had a chance to dive into it, but I plan to dive into it in the future. Um but I wanted to kind of include everybody here as part of the walk through for it to see, you know,

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what's what we think of the best best next steps to move forward. So the one the one other part two is, you know, so I have reached out to MSBA and they're aware that we have this here um because I I like some input from them

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also because they have as you guys are aware as part of module one that we did, they did their own enrollment analysis. So we're trying to we're trying to weigh in to their um consultants also to weigh in for what they're seeing as part of this too.

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That would be super helpful. Mhm. Any thoughts? And that will constitute a portion of the response? No. Oh, Mark Loring to the Andrew. Thanks. Yeah, Mark, go ahead. John, is this something we can um

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establish like a subcommittee for like a smaller working group essentially uh to kind of look over this? I just worry with the um with the OPM timeline and some of the other timeline things, just that I'm not sure how best it is to kind of go through

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that report through this this kind of whole group meeting. Yep. Yeah, no, I I and I I I didn't plan on diving like too deep tonight uh because, you know, we we've got uh a bunch of this stuff on on on the horizon with the OPM.

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Um but I think similar to what you're suggesting is similar to what we're doing with the OPM is just create a smaller group to kind of deep dive into it. The That correct, Mark? Sorry, yeah, sorry. Yeah, you summarized it well.

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Okay. I'm just looking at the email from the MSBA. [clears throat] Their expectation The MSBA requested the district provide a response to the authors and provide a copy to MSBA. Okay. Yeah, so the initial response was,

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you know, you know, I didn't want it lingering out there too long. So I just responded that we bring it up at our next meeting. That is here we are. Um and I think what we what we should do is, you know, similar to that that that I'm planning on agreeing with Mark to

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you know, set up a subcommittee, have people kind of do a deep dive, look at it. I um I'll volunteer to be a part of it cuz with the enrollment of I've got the probably the biggest legacy on the enrollment analysis that we have there, but happy to take any other volunteers if people are interested.

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I can help summarize the original enrollment person. That's true. Knowing Right. a little bit. But with the caveat, I have my son is graduating May 15th of May 16th and I have zero time before then. Yeah, I

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thought just my with with the schedule I just laid out for the That OPM stuff, I I don't see us getting to this till like June or something like that. >> Fantastic. >> Yeah, yeah. Okay, great. I just wanted to be clear. I'm happy to help, but I don't No, the next time we Really? The

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next time we get swamped You can add me to that as well. Okay. Okay. So Sean, I'm assigned on the OPM side. If you want beyond both, you know, just speak up. >> If you're volunteering, I'm happy to volunteer. >> That's the point of volunteering, isn't

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You're always good at the the data. Sometimes I like to get voluntold, John. It's your favorite job. It's a new show. All right, so I think between the four of us, you know, we we can dive into it and take a look at

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everything. So unless Megan had her hand up, too, but if you put it down, probably prefer it. Um Um I have to be told. Okay. No, no, no, we're we're good. I I just looked up. It's the problem with this room. I don't see the online

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hands. Um so yeah, yeah, so let's dive into it uh probably, like I said, starting probably sometime after the European selection in June. Um and then we can take it from there and basically

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probably at the the meeting after the interviews, um you know, have like an initial take on kind of what we're looking at for you know, at least for a framework. So Okay. Any other questions from anybody regarding this topic?

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Hearing none. All right. So the next item uh moving quickly again, not moving quickly, but efficiently. Uh item 5B, which is our Laboure College site visit. Uh so as many of you are

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aware, Laboure College is closing. Um their campus is going to go on the market at the end of August. Um myself, Superintendent Phelan, Mark Loring, uh Tom McCarthy, uh Bob Mayhew, his assistant, and Nick

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Milano did a tour of of the um school last week or 2 weeks ago. Um so and the intention was just kind of see what's what it looks like cuz I hadn't been in there uh and everything. So

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uh overall, it consists of essentially three buildings. Let me just see if I can share my screen. I sent you a request. So So essentially it consists of three buildings. So building A is the front building that's here. Uh you know, it's

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almost like a large uh colonial residence. John, if you're sharing something, we don't see it on the Zoom. Oh, you don't? I apologize. I [clears throat] can see it. >> I can see it. Never mind. I don't see it on the Zoom, Sean. Everybody else is fine. I'll

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figure it out. Sorry. No problem. That's cuz you're on your phone Mark. >> All right. As I typically do on meetings. So um Megan, John, you guys can see my screen, right? Yes. >> Yep. Okay. All right, start over. So

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the campus of the buildings uh consists of essentially three buildings. They have building A, which is here in the front. Uh as I said, it's basically like a large residence that's used for administrative space. Uh attached to building A is building B,

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which is this back corner one. Um I believe it's two levels and right now again uh has administrative space on the second floor and student lounge and additional space on on the bottom floor. The third building, which is the main

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classroom building, is building C, which is back here. And essentially [snorts] building C comprises of 1 2 3 four classrooms on each end, so about eight 725 to 750 square foot classrooms

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on [snorts] three levels. Some of the other levels don't have the full eight classrooms cuz there's other space MEP space on the bottom. [clears throat] But overall, we walked it to get an idea of what the space looked like

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and what kind of opportunities there would be there. And I'll pause for a minute and I'll turn it over to Superintendent Fallon and Mark to kind of give their their takes on it, too. Sure. >> [snorts] >> Thank you, Shawn. Yeah, we we toured

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this space the Thursday, I believe, of April break, so a week ago, 2 weeks ago. At that time, first of all, don't want to speak for the whole group, but the space was very well maintained. It's beautiful. A lot of the

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that you can tell the property in the building itself was well maintained. Looking at it from a space perspective, we subsequently had a meeting last Wednesday with our leadership team to go over some rudimentary floor drawings of

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the space, take a take the group through what the hope was around trying to alleviate the pressure in the district, mainly that sits at the elementary school, and trying to figure out how we can somehow use this space to alleviate and reach the goal that I think the building

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committee is trying to reach by the project that this group is pursuing with the 7-8 school at the current site off of Guyer Road. In doing so, we ran some programmatic solutions through a a really quick rubric of what would what

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would support the space issues that we have. And if it did support space issues and had enough room, what would be the educational advantages and challenges to to those different types of options. We we came up with, you know, one primary option, but we discussed more

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than a few. And later that evening, we had a school committee meeting where it in public session we talked about you know, the potential of the space. And then in executive session discussed, given it was a real estate purchase, potential real estate purchase through executive session, we were able to go

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into a little bit more detail. However, the the big picture is the school committee's charge to me, and I think Shawn, your charge as well, is you know, let's try to narrow in on a on a program, a slice of the Milton public schools that may be able to fit, find out if it fits, and if it does,

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how does it alleviate, first and foremost, the space crunch that the district has had over time, and what's the best program to do that in a way that's good for students? So, our next step is to produce kind of a rubric that measures the

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ability for any kind of a program to fit, the pros and cons that we have for our students and our programs and delivery of those, and come up with some options for this committee and the school committee to consider moving forward. There are some leading candidates to those. If you needed to make a decision now, there

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might be some that we would think might be more feasible, but I would probably want to be able to walk the building again, and we have an appointment with the leadership team to tour the building this Wednesday at 10:00 a.m. If anybody would like to join, you can certainly feel free to

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join the leadership team. We'll be going through looking at the space, concentrating on building C, but also building B, because we know that if we have students in classrooms, we have support services and other types of service delivery that we have for students of all of our ages.

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And and also the front building, to Shawn's point, is where some administrative space could go. So, we believe, just from the quick walk, that central office, the business office, our special education office, all those spaces that are at the high school currently that

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were never actually designed in the original MSBA plan for the high school could be given back to the high school to free up space at Milton High. And then if we can carve out a grade within our K pre-K to 12 population and put it in the building, potentially with

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some modifications to the building, there's there's a lot of discussion that may involve parts of the district fitting into that building as is, but more importantly, it may require some additional work to be done not only within the remodeling of the

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building to bring it up to date if it's a certain age group with bathrooms, etc., but also the potential for an addition while that construction is happening, and then kind of find out what the cost effectiveness of that is if it does fit compared to the building project that

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we're pursuing with this group right now. I'm trying to figure out how much detail Shawn and Mark you want me to go into, and Nathan as well. That's that's a good overview. Open up to Mark. See if he has anything that he wants to touch on in regards to it, too,

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just to bring people up to speed. Yeah, no, I appreciate. I think John gave a great summary. You gave one in good at the start. I again, I just agree it's a it's a very well-maintained site. Got a seems like it's got great bones, good potential, and so I think John

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shared kind of at a high level what what the school committee's kind of charge was. I we expect to have kind of further conversation about what the walk-through kind of lent itself in terms of their conversations and thinking about the space at at our next committee meeting,

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which will be on the 20th. And so, you know, we'll we'll keep kind of talking through the programmatic element of it, but certainly think it looks good. I I will say, just to be clear, from my perspective, at least, it doesn't seem like there's any way like the use of the

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building, we would still have to do some type of addition onto this space, right? There's no cafeteria, there's no movement space, there's no um you know, there there's things that are missing that, you know, any school would kind of need. And so,

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there's going to need to be some type of addition, but it seems like the site might have some space on that in order to accommodate that. You know, I think one of the things I'm hoping we can talk about today is just the idea of potentially bringing on some

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more expertise, right? Shawn and I went back and forth a little bit with some like sketch ideas of like how we could you fit this there, but certainly the ability to bring on an architect to look at this in in a little bit more detail to support the work that John and the

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the department are doing on, you know, what kind of program we could fit there. A big question of that is like what what can we do with this space, and what can't we do with this space? What can we fit on the site will help really drive some of those programmatic decisions and determine if it's the

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right site. So, I think if we can talk about, you know, trying to use some of the funds we have allocated to us, not for the MSBA project, but from leftover from the prior allocations, using that to get kind of a designer on board to do a kind of mock-up would be really

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helpful. I don't I don't like I I agree with that 100% and and I I guess I should have started with I think this is a great opportunity for the town of Milton to secure an asset that is um already built in the town in a beautiful

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neighborhood that would serve the town well. And and it would be very helpful for us to be able to walk through and exercise if we can price something out if it does involve renovation and and or an addition, and price it out against what we envision

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the the project that we're also pursuing and and have some apples-to-apples at least high-level comparisons to see if it's something we should pursue. I would like to think that the community would be very supportive of us exploring different avenues if it was actually

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more cost effective. This site does not take any green space. It's a building that's already built. So, you know, we're reusing a lot of good stuff. We're not creating a building from scratch, which I think is good from a a green perspective. And so, I really appreciate the

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committee being open to and the school committee and and the select board being open to pursuing it. I think it's I think the community will be happy that we're exploring every option that is either cost effective or benefit students or just good for the town. So, it's a it's a good news story all around.

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Yep. Any open up to anybody here for questions? I got a couple of things. Just got prefer we have any time constraints with the college selling the facility? I believe they are advertising they were going to put it on the market August

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31st. So, what we're trying to do is So just give a brief overview of what I consider our committee's role on this. So, the the cool thing with our committee is we're made up of school committee, select board, and us, you know, the five

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the five of us are appointed. Our [snorts] role I see on this is advisory, right? Our job to purchase the property is the select board. The select board is the only one that can purchase property in the town. So, the ultimate decision comes down to them whether they purchase

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it. The program that goes into that facility is school committee's decision. So, that's their input of their advisory role for there. Our role is, you know, can can both can does it make sense to buy that property and

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put that program in there and this will be the cost of it. So as you were hearing we're going [snorts] to be renovating existing space there. The town has adopted this stretch energy code. >> [snorts] >> So I think getting in our tech on board to kind of understand what the you know,

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how much what we're touching is it the entire building and we're renovating that. Can we only touch smaller portions of it and isolate where our renovations are going to be. For example, the [snorts] building A which is like all office space and it's going to remain office space. Let's leave it not

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touch it. Try to minimize that. That's where kind of our expertise of construction, you know, those keen eyes for that type of stuff is going to come in. But I do agree with Mark of we do have some funds that are remaining from our

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initial allocation, the 1.5 [clears throat] million that we got allocated in last February is specifically for the MSBA program. So here we go down parallel paths again, right? Same as we did for

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Fob on Convent and stuff like that, you know so I And it's an adjacent parcel. Yeah, I know. Yeah. We'll we'll take it one parcel at a time, my friend. But the yeah, I I mean for us, you know,

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as I've always said is I love hanging out with you guys. It's been great 7 years, but at some point we got to get back to business. And you know, I I I think as opportunities present themselves like this, it's our duty to like dive in as full pull out way, right?

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And then my my take on it is you know, we've got a project that we have on Gow Road that we have in our head from the previous work we did what it looks like and what it costs roughly. >> [snorts] >> This project will get some conceptual

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layouts, some conceptual renovation and addition costs to like build out a program and that's going to cost a certain amount, probably less than the 173 million, right? But then it's up to the school committee and looking at those you know,

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what it's addressing. So for the bigger project what that addresses top to bottom and then this other project what it addresses and how much of that and that's again what I see as our role in this, you know, as an overall. It's not up to us to say yes, we're doing it no,

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we're not. It's again it becomes a select board decision that if they want to purchase the property, they purchase it. School committee, in my opinion, weighs in on what program they think should go in there and then [snorts] our job is to figure out how we make that work.

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So one question I had is you know, this will play into this will play outside the boundaries of what we're doing in MSBA right now. So we will not Our three options under MSBA that we're looking at is an addition renovation to

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Collicot-Cunningham, a [snorts] new K-2-5 elementary school or a middle school grade 7-8. Those are the only three that we've got enrollment analysis on. If we went you know, for example, pre-K-K

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the question and this kind of goes back to you know, the powers that be, select board and stuff like that. Do we not go through MSBA and just go on our own and do that and faster? Or do we hit reset again and go back to the beginning of MSBA? >> [snorts]

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>> Do we review eligibility and do everything all over again? Not that we're going to answer that now, but those those are different things that have gone through my mind for some of this because if we forego it, you know, the reimbursement rate has to get factored into that decision for

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the costs when we're looking at that, too. What There's other permutations there. Go for it. You could take all of the non-reimbursable spaces that exist within our current conceptual project, subtract those from the conceptual

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project and see if the budget that you're taking there would be sufficient to procure Lab house those program programmatic elements in that campus and thereby not growing the overall project, but winding up with a smaller Gow Road

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project and the Grow the town's portfolio of property. It could be that could be another path. Yeah because with with with the big project that followed that Gow Road, if you recall,

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we had a separate grade 7-8 middle school and a separate preschool. And [snorts] if the preschool component that I think this is kind of where you're going. If the preschool component of that came out and went into and we still went with Gow Road, you know, we could still run with Gow Road

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as a 7-8 and then put just preschool over at And and that would not reduce our reimbursement that we've already [clears throat] qualified for. Correct, because we're only taking non-reimbursable elements. Uh there's still some of the preschool that they do

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reimburse for, but not not as much as the overall big school. Uh um So any other general discussion before I get us to focus on what we're going to This is my thought. I I I actually

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appreciate your breakdown of kind of the the roles that the school committee, the select board and the building committee will take. I think that that helps clarify my thinking. Um the the um the timeline that I'm that I'm trying to to pay attention to is before the end of

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the school year uh work on behalf of the school committee to present them with some programmatic options so we can have those in place while folks take the summer off and we can stay and kind of work those through in preparation for for for August or whenever we need to

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bring any of this to the the the community for either information updates or feedback and or for any kind of funding mechanism that needs to be put in place to make this purchase ready and able to

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be competitive when the building goes up for sale in August. It that the the window of time that we have is a little awkward in terms of where we are in the fiscal year. We're town meeting meeting this week and where we are in the school year, but I just think it's an opportunity that we might want to really pay attention to

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and and condense some of this work and and move it forward quickly so all the all of our Milton uh town of Milton pieces are in place to move if in fact we think it's a good move for the town. Yeah, and that's that's

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exactly where I was going, John. Like I I love to you know, if we could just kind of focus, you know, the idea let's just focus one on should we hire an architect team? Not a full team, but similar to so previous times when we looked at concepts stuff,

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we started looking at Gow Road, we hired DRA, say here's a parcel of land, what programming can you get on there? Cal Franceschi, it's not 3D full 3D renderings of everything, but it was programmatic like floor plan layouts of here's what I can do. We've got floor plans from

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it's a starting point that they can work from. I was teaching Mark how to scale off a set of drawings when it's not to scale like, you know, measure a doorway and then scale off that. Um but the I think, you know, we should make a

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decision on, you know, do we want to hire an architect? If we do, then we should probably take a vote on it tonight again to keep things moving fast and then I can start reaching out to some. I'm sure you guys and Mark and maybe you have other ones, too,

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>> [snorts] >> and get in touch, but so let's let's start there. Does everybody think that's a good idea? Yes. Yes, I second it. So Yes. Anybody want to make a formal motion? I'll make a motion to

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move forward with tonight. >> [laughter] >> Uh to move forward with looking to procure an architect for services related to looking at Okay. Is there a second? I'll second the motion. I agree with that.

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Any discussion? Hearing none, uh roll call vote cuz we're hybrid. Nathan Hutto? Yes. Gary Oakley? >> Yes. Mark Vaughn? >> Yes. Tim Lombard? Yes. Scott Terrace? >> Yes. Mark Lowry?

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Yes. And Megan Jacoby? Yes. And Shawn O'Rourke? Yes. Unanimous. Perfect. Uh so I'll start reaching out to some. I think the thing, you know, as as superintendent alluded to, we should at least give as we're talking to them

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have you know, here's what our timeline looks like. We're not looking till end of the year. We need this. My guess is we'll need something by the end of July. You know what I mean? And even earlier stuff is part of that, too, to kind of

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not just dump it all on us in July. So it's it's, you know, probably uh initial layouts in like end of June, some work in middle of July and then, you know, uh a program come

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beginning of August. I think that's the quickest that you can probably ask somebody to kind of turn some of this stuff around. And then what what are we asking them to do? That's the key. So um I'll open it up just see if people

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have any ideas. Um I'm curious. I'm not sure you'll have any others from your own contacts, but if you need contacts, I can also provide those. >> Okay. You've already mentioned that I think we need to be careful about the scope of work. Mhm. Given [clears throat] the

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amount of money we have. Yeah. I mean, for scope what I would like like we're talking So, I think before we entertain talking with architects and stuff, I would assume school committee is going to give us program how many spaces they're looking

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for and stuff like that. Is that correct, Mark John? Yes, that that that we are working on that actively and having a timeline would be helpful for us to know what our deliverable is, you know, what the timeline deliverable is. We We would like to decide on program. Um

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Uh we'd like to put some options in front of the school committee and the public. Uh discuss them openly with folks. And uh but also at the same time make sure that they're feasible. We want to make sure that whatever we're proposing in a very serious way actually does fit and if it does with what kind of

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contingent work that would be part of that. So, uh we would like to be able to provide that to you by the middle of June, the end of June. And if that's too late, then let us know. And if we have more time, let me know. But I'm trying to scale my work around getting the leadership team um

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doing the work while we're in the school year before they go away uh in July. Okay. And then So, the century's scope, obviously, we want some idea of the cost. Yeah. And then And is it just architectural or

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would there be an MEP element of checking to see what existing conditions are and if it's feasible? I don't know. But I'm I don't think anything there once we said to do renovations just with the energy code is going to be

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>> Okay. Yeah, I mean, you've made it sound like it's in glorious condition. So If you If you can consider the main building >> [snorts] >> to be existing and untouched, can I you may be able to leave that?

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Right? That's That's what we hope. It's Yeah. >> So, that's the old A building. >> This Yeah, the A building I don't want to touch. The other buildings that were added on I saw Mark say yes. But the the A building because it's like a residence like being in there it's

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like a a colonial home. It's very a Victorian home, very nice, ornate. I don't want to do renovations to that. The other buildings were like add-ons. Those Yeah, got to renovate. Uh Mark, go for it. Yeah, I think uh structural uh would be

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helpful just as a a general baseline to make sure where we know what we're doing. And then I I do think I don't think a full MEP, but I do think maybe it's a code a quick code review of the stretch code to just know if Yeah. given all these buildings are attached at this

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point like if you touch one of them, are you actually touching all of them or can you segment it? I know again library calls them like three separate buildings, but you can access all of them without walking outside. So, you know, what what does the code mean for that? That might be interesting cuz that will be um

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a cost driver related to the stretch energy code. Yep. You feel like >> Yeah, I think there's there's a historical element to it. Uh no. So, we asked about historical element. It was not um but I think there there

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it may not be Milton historical, but there may be some type of uh classification to it just due to age. Um but I'll put that on there. Do you know if the Does the land have conservation restriction on it? Uh I don't believe so. So, and just knowing the land from

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when we did um uh Von Bon Von Bon's parcel had some wetlands on it on the corner. Uh but this is a plan from there. Uh so, just from a quick look it's approximately 4.7 acres just on Muni

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Mapper when you go in there and look at it and see wetland on there. And uh sorry, John, you were going to say something to you. I apologize for interrupting. No, no. I I'm I'm not a building type person, but I I agree with Mark about the structural piece because if we're

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thinking about uh renovating the indoor adding just to know uh where all the structural pieces of that are and what's what we can and can't do if we wanted to put additions onto the building. Yeah, the the other one when I was looking at there's there's a lot of like

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glass on there um and just like thermal envelope like what what for for me um that's a part of it that I'm I'm thinking about just as the overall building. So, let me let me take these and I'll

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craft um kind of a a draft scope that I'll put in front of everybody. Um and then if everyone's fine with what I put together, I'll start shop shopping it around or putting it out there just um I think for the dollar

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value we're looking for for this we can just do a direct select. I don't think the intention is to do an RFP so we'll come in below that ceiling or that's our intention to come in below that ceiling. Um so, that way we can just do a direct select. Yeah, Mark, go for it.

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No, sorry. I just wanted to name something for any public watches that I think we're all on the same page for, but we're essentially trying to thread a needle here of want robust information from a designer to look at the site so we we know if it's worth it. But we also don't want to spend a lot of money on a parcel we

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don't even own and don't know if we're going to be able to procure even if we wanted to procure. So, you know, there's there's a bit of like there might be some questions that we have that we're not we're just not going to answer cuz we're not going to want to spend the money and and/or have the time to kind

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of uh figure out all the details around it. Um So, you know, certainly Sean trust your judgment and a lot of the judgment of the people in this room to figure out exactly what is that right balance, but I just want to name that for for anybody in the public.

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No, I appreciate that too, Mark uh because yeah, I mean, essentially what we're trying to do is is almost like a home inspection. You know I mean, for somebody buying a house is you know, you want to go in get a peek at it before you before we put some real money down on it. So, uh if anything, I think this is money

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well spent. Um and you know, I I'm not that I'm I'm all for it. Um if we're going to do a direct selection, should we talk to the Bold Architect? They've done some work for us. They understand what we do. They may be his area. >> Yeah, they're they're they're one of the

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ones I'm going to talk to. So Well, I guess there's two of those, really. Mhm. Yeah, Coughlin Betensky. Yeah. And who was with the AR Architects who's who I can reach out to. Uh Arrowstreet who I can reach out to. And then Arrowstreet's previous

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architect Shanali that was kind of the PM that everything has left Arrowstreet. She's at a different firm so I can reach out to her, too. Thank you. So, essentially we get three. Then you don't need me. Yeah. No, that sounds They're all great options. That's fantastic. >> Yeah. Yeah, I The only thing

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the other part of threading the needle like not just buying this like Mark saying, but I think some architects may be hesitant on here because if they're going after for example, the guy wrote bigger project, does this preclude them from doing any of that work? So, I think that's

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one other Isn't that a decision this group can make? I think [snorts] it would come down to MSBA looking at it trying to figure out you know, does this fit within the parameters of what that program fits? Um that's

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my first thoughts on that like when I thought about this is if we're not if if the programs that come from the school committee are not a 7-8 or a K through 5 school, meaning those are the hard kind of guidelines [clears throat] where we're trying to look at it at MSBA.

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Yeah, [snorts] any of them can do it because we're not doing the same program there. Okay. Um but if it if anything this, but if we do hire somebody and then decide to use MSBA to

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fund that project, then they uh They No, they could still do it. They they would just go back to the designer selection. It's no different than Arrowstreet. >> be a new process. Yeah. Yeah, it'll be a whole new process at that point. But that we're getting I'm getting getting way ahead of myself on that. I think

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Let Let me draft a scope for what we're looking at there. Um get some prices to one make sure like yeah, what we're asking to do is in line with what we want to spend. Um and not go too much over that. Um

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any other questions or anything for people while we're doing this? Um Sean, do you want any extra names to call or do you want any of us to reach out to folks that we know in that field to to consider this short work as well or do you feel comfortable with the

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three folks you have or does it I'm totally I'm totally open for others. So, if you want, let me draft up the scope. Um I think trying to figure out after the scope cuz the next thing they're going to ask is what do we have to deliver to them and

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when? Um and I think that that program stuff that we're talking about or or that we're addressing John um when you were saying like uh mid or end of June if we're asking for everything by August 30 beginning of August

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so that way we have a kind of timeline from beginning of August to the end of August to inform everybody of what we want to do. Um I don't know if that timeline works for you, but if so um I think a month is going to be tight. So, we

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probably want want that program stuff sooner rather than later. Okay. So, we're going to put it on our agenda for May 20th and try to get something up and running so we talking about this in the public I think is going to be very helpful and getting the options out

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there that may be feasible. Uh we'll do that for the 20th and at our next meeting. Yep. And then so Megan looking to you right now for select board two. So, with with this you know

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I would ask you know with the select board if you could >> [snorts] >> um check with them to make sure this kind of timing also works out with them or you know is there is there a touch points before say August 1st and like a final layout and everything

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uh that you guys need information to make your decision. Um you know we can definitely provide updates along the way over the summer. Yeah, I'll talk with Nick about scheduling some updates to bring you in. Okay. Sean, will you be the one to stay in

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contact with Labrie so that this doesn't get sold while we're still trying to get our hands Oh yeah, I have no control over that my friend. So, I think you want to be in contact I think the contact right now would be the select board and uh the >> town administrator Nick Milano. Uh again

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because they're the ones at the end of the day that would execute the purchase of this. Um so, the mechanics also purchase is you know there has to be a town meeting vote. So, whoever's a town meeting member might have to go to a town meeting at

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August at some point. Um and then it would have to go to a town wide vote to also buy the property and fund the construction at some point too. So, um I mean more to play out. This this is really in its infancy as as you can see

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there's a lot lot of things moving around. Um but you know like I said it's an option that >> [clears throat] >> we have to kind of dive into. And if [snorts] it works out like the other options where it doesn't work out, you know we're still going down parallel

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paths. We're still going with MSBA. We're still running getting an OPM on board and running with that path down there. Um but I think as we go down that path we're running another path like we've always done. And if this one takes off and we get rid of the other one we do. Uh but

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that's news that is a decision later on and stuff like that. But I just wanted to get you guys kind of up to speed on where we're at and you know the things that kind of transpired over the past couple weeks. Sound good? Cool. All right.

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Next meeting. I know we talked about >> [clears throat] >> the 27th. Um the only thing I can think is the 27th was based on the short list

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that we're looking at. The only thing I can think of based on the discussion we just had with Labrie there may be a need to call another kind of quick meeting if something comes up. For example, we get a proposal from the architect that we want to authorize

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execution of that contract and stuff like that. Um if if something like that comes up quick I'll make it a full hybrid meeting uh unless people want to come in person. And you know my anticipation of that would be a very short meeting which you know kind of warrants a

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full full remote meeting. Um but I think the 27th would be the next in person followed by the following week uh sometime the week [snorts] of first week of June that we would do the interviews and stuff like that. Does

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that work for everybody? I'm away and you're saying the 27th which is a Wednesday. We typically meet on Mondays. Today that Monday is a holiday that's why you're pushing that Wednesday. >> Uh it's the advertised date we have to have the short list stuff. Oh I see. Um so, it's mainly just to let everybody

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know what we're doing for the short list. >> short list. I'm away that week so just throwing that out there. For the 27th? >> Yeah. And the following week for the interviews? I'm around the following Okay. Yeah, the the the this next one again should be a short

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one. It's mainly for you Scott and Glenn to kind of go through the short list how you got to it and stuff like that. I think that I'll participate in the creation of the short list and then not be at that meeting. Yep. Just send notes from this.

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Uh yeah John, sorry. Go for it. I think that's okay. I I am not available on 27th so I apologize. No that should be Yeah and it like I said the 27th is more just for um um

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um relaying you know what we got for out of the short list. Do you guys have a school committee meeting? No. No. All right, cool. That's the one thing The following week of the June 3rd that Wednesday we have a meeting. All right, school committee's the 3rd. Yeah and we I think on the RFS we just

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listed the week of June June 1st for when the interviews would be um cuz they might need some time to once they're short listed to formalize their presentation. So, if they're full if they're short listed on Wednesday night and we're asking them to come in the following Monday they might not be able

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to so we might have to push it another week but I'll find out more on that. Okay. I think that's all I got for tonight meeting. [clears throat] So, um any other comments and if not then entertain a motion to adjourn.

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Uh a comment. There's a we're going to have the town meeting coming up in six. Does this committee have any interest that we want to make sure goes through as it would there in that meeting? Yeah, so I'm giving an update so I've talked

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to the town moderator to give uh just a brief update on our progress what we've done with MSBA for past year. So, you know bring town meeting up to speed on and kind of you know where we started in May, where we're at right now, the three options that we're looking at for

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it. Um look at you know provide that as like an overall update and you know why we still need a new school. Uh but also have one slide in there touching on Labrie just because we are talking about this in the engine session and it you know school committee talked about it this week. Um

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just to educate town meeting that you know as an option we are looking into this as seriously and you know I'll relay the outcome of tonight that we are entertaining bringing on an architect to you know help us educate us a little bit more on some of that stuff. But we don't have

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any major votes like we typically do. Nope, we have no articles. Our funding's all in line so you know we we basically green light ahead for everything we're doing right now. Thank you. Uh the next kind of big vote as far as MSBA would be funding the project

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which is module five. Okay. Thank you. Yep. Tonight I'll vote to end the meeting. Motion to adjourn. >> Motion motion now. John is 7 years as the town clerk. >> [laughter]

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>> Second that. We're on Carrie Earlin. All right. And then all right any discussion? Hear none. Now roll call vote. Nathan Hutto. Yes. Carrie Earlin. Yes. Patrick O'Connell. >> Yes. Tim Lombard. Yes. Scott Tarasheck. >> Yes.

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Uh Megan Haggerty. Yes. And John Worrall yes. Thank you guys very much. Have a good night. Thank you everybody. Thanks everyone. Night.