--------- Let's get started. So, good evening. Uh it is July 6, 2026. So, I'll call to order uh the meeting of the Milton School Building Committee. Uh as we do with every uh uh meeting, you do a roll call attendance. So, I'll just call them
uh for people online. Carrie Hurley, >> yes. >> Yes. >> Nathan, >> present. >> Bob Mayhew, >> present. >> Thank you. Uh in the room we have Glenn Hoffman >> here, >> uh Peter Ogbershimer
>> here >> and Shauna War. So we do have a quorum. Um the second thing on our agenda is citizen speak. Uh we reserve the first 15 minutes of every meeting for any citizen that would like to speak. Uh we ask that uh when you do speak, please
state your name and address for the record. Uh so take a minute and see if anyone uh just raise your hand if you're online. You're not seeing anyone. So, we will move on. Uh, agenda item number three. Uh, under I believe it's new business.
Yep. Uh, 3A is Laboreet. Uh, we want to introduce our architect, the DLR group, uh, who's with us tonight. Uh, let Janna and Chenali take the floor and give give yourself an introduction. Sure. Welcome back. >> Thank you. Hi everyone. I'm Shanali
Rajani. Uh I'm with DLR group and this is my colleague Jana Silsby. And we're just going to do a quick introduction to our firm and sort of what our goals and schedule are for this test fit project. So you need to allow me to
>> Yeah, just got to reclaim host. Let me go right one more time. I just had to reclaim host no clients. Still showing me it's not turned on. >> Okay, let me try one more time.
Co-host, you should be able to do it. Ah, look at that. All right, it all goes away. There we go. So, we're just going to do um just a quick introduction. Um there's our agenda, overview, schedule, review of the
sitewalk that we did. Um and a summary of the meeting we had this morning and next steps. Um and so just a little bit about who we are. Uh DLR group has been in business doing educational design since for 60 years now. So 1966. We do
everything from master planning, early childhood centers, elementary, middle, high school as well as all the way up to CTE programming that you know to what would be called 16 um grade 16 so community colleges and things of that
nature. Um, and you know, this is our primary focus. We do more than just about anybody else in the United States. And we have a local office of about 50 people. Even though in the local office, the K12 team is small and growing.
Chanel here is one of our um, you know, very first hires to to build that team. But I have been with DLR Group now for six and a half years. Um before we had a local office, I was um a fully remote employee and have my entire career has
been here in the Massachusetts area. Um in fact, I worked on the Milton Hospital project back in the day. Um so our ethos is empowering learners through a forward-looking research informed design focus that delivers
transformational opportunity and fulfillment for all. and we really focus on engagement, well-being, community, and joy. Um, but not having fun, then we shouldn't be doing it. Um, so I'm a client leader um and principal within
the firm. Um, and Chanel is the senior project manager um with with me in that and like I said, the Boston studio. Also in the Boston studio, we have a local interior designer. That's Alyssa Alers. But the other person who will be participating in the project is Dr. Meredith Dennison. She's actually a
former educator. Um she made a career change about 7 years ago. She went from being an assistant superintendent who had opened several campuses to working for DLR group to be that liaison between actual pedigogy and education
with the design team. And so she already has helped um support Chanel and I with um precedent programs and other things like that from around the country. but she'll be probably I don't know if you'll ever see her, but definitely she's in the background. So, you'll have to
>> Sure. So, um we have a very tight schedule looking to get you guys to an August 3rd um meeting to present to the select board. So, we've already completed the site walkthrough where you're going to see
some photos and we're going to talk about what we saw, but we are starting to review all of our initial findings. We are communicating with FB who's the structural engineer to start for them to start putting together their initial structural assessment. That first column
you see that is marking today's date which we had a meeting this morning with um your superintendent and Bernardet Butler the director of early childhood to start understanding a little bit more deeply what they want and need for this
um this space. And so we will be continuing to do our init put together our initial findings. We'll issue a draft report on the 20th. We'll also be issuing that draft report to PMC so they can start doing an estimate and we'll be
turning over our full report with the estimate um during the week of July 27th. So, the next time that you see us will be at your next meeting of July 20th where we're going to go over our
draft report and then we will incorporate your comments and then issue it the following week. >> Sure. So, um we walked the site with um FB and a couple other people from the town. Um
what you're going to see on the next few slides are some of the initial photographs marking some of the things that we observed during our sidewalk. So obviously we have what we've been calling building A this um older not on the historic register but of historic
nature building attached to what is we are calling building B. So the interior slides uh from left to right. So the two on the left is one of the corridor of building B. And again another connecting
space in building B. The middle photograph is what the corridor connects between building B and building A. And then just showing some of the nature of building A. And I want you to notice in the fourth photograph that there is a door on a landing. There's steps. I wish
we could zoom the photograph. I should have made this one bigger. But there's a lot of floor transitions in that um space. So that is one of the things that we'll have to navigate and understand is how are we going to manage all of the different floor levels here are some of the connecting spaces
and understanding a little bit about the side turn of building B and then the inner view but it's just shown that there are these lot of corners a lot of connections um understanding how are the volumes going to speak together how are the children going to move from space to space I think what we're seeing outside
there's a lot of outdoor perimeter that we have to think about when we are working on this. And then moving into building C. Um the two photographs, the one on the top right and bottom left are showing a corridor. The expanse of that corridor,
they're really long. And so how do we break up that space and look at that space to make it learning and collaborative for children of this age and appropriate? The other photograph on the bottom left is the entry understanding the ceiling height, the
blazing, what the entry condition is, and then you're seeing a typical classroom. So, how do we make that classroom sized appropriately, scaled appropriately for these kids? What is what needs to happen on the interior of the classroom to make it the best learning space for this age group? And
then the furthest right bottom photograph again shows the transition between the levels. You're seeing stairs, you're seeing a lift. How do we navigate those floors? Especially um for kids if they're staying in their classroom. Do they transition to other
spaces for other programs? How do they navigate the stairs? How does kids who have mobility issues move around the school as well? So, these are all things that we're going to take into consideration as we're looking at it. Is there anything else you wanted to add? Um the only thing other thing that I
will say that came out of the meeting this morning was that definitely there's a desire my understanding is you probably have all discussed this maybe even previously to focus on what we're calling building C which is the um the building in the middle and then of the
upper picture the building on the left um it is a newer building that has better floor heights um and and it also does have an elevator that was added in like 2013. So, it is currently
technically accessible even though the entrance from the the like front road side is not accessible. That building is from the back and there are ways that we can make it accessible from any um you
know from both directions. That's that we're not concerned about. Um, in talking about that then we also though just discussed well are we just going to for this purposes of this test fit probably just to not try to put anybody
as far as classrooms in the building A. It could be used for administration and we did go back and check photographs. The what is considered the first floor of that historic building and the first floor of building B are contiguous. So,
you could get through that portion of the building. Um, but it still may not be appropriate to put kids in like say building B. And so, we're going to focus first on what can we fit in building C. And then if we're like really close to
making the program without an addition, then we may look at adding, you know, some students into building B, but they would then have the differential at that link way that um you see there on the bottom right between those two buildings. But that may be okay if like
the preschool's over in one side and the kindergarten on another side. There might be ways that that would be appropriate, but we're going to first focus just on building C. Um, oh, the only other thing I will mention is the reason why we wanted we were very much encouraged um to have a structural
engineer is we did want them if there was any potential hiccups, something that's like really really tough to like fix. It would be around the structure. So that's why we did ask for the structural engineer to go through and just check it out. What we were very encouraged is that it does seem appear
especially building C is a steel structure. Um, and so there's like beams that are spanning between columns. Um, and so it doesn't look like we're going to run into um a lot of difficulty
taking walls out and reconfiguring it. There are obviously some walls like stair walls and other things like that that need to stay, but for the most part, it's not like it's a masonry bearing wall system or anything like that that would be cost prohibitive to
like do a full renovation to get those sizes of spaces that you need for a preschool classroom or kindergarten classrooms. Um so we then this this morning um we talked about a document was shared with us um about the number
of classrooms um and this is the count um that was shared with us. So there's seven um prek classrooms that are being asked for and three of those are full day classroom one for general education and two for subsparate. So, the number
of students that can fit in those is different um depending on if it's a substantially separate special education classrooms versus the general ed. And then there's four classrooms for half day preschool. Um and we're also going
to look at the potential like if we went to all day preschool, we'll just what would that look like? It may not it may be like a dash line like you might need to expand here or something like that. Um, but we are going to look at it both ways because you never know the future.
And when we asked this morning like if you do this project are we talking is it a temporary or you know 20 30 years 60 years and it was like no it's a forever solution. So we do need to look far into the future and make sure that we have adaptability in case populations change
or in case the pedigogy like going from half day to full day um changes. In the next line is there's 16 classrooms of kindergarten um plus one for potential increase in enrollment and one for substantially separate. So there's a
total of 18 kindergarten classrooms that are being planned and then some half classrooms that will serve as intervention as well as conference rooms um staff rooms and then a motor room. Um, and the motor room is interesting because there's there's the need for
like physical therapy and occupational therapy, but there's also the need for then a room that is like a multi-purpose room that's more for like physical education as well as then just if the, you know, more than one class wanted to get together or even a an apparent event and that sort of thing. Um, so we talked
about, you know, what would that mean and what would that look like? Then there's a room space for specialists like art, music, as well as potentially library even though they may not all be what you would see in a typical elementary. The ability to have those
kinds of classes. Um and then you know some office space for um you know the the preschool and the um specialist that would serve the preschool as well as the nurse and main office. One of the things that's not on this list, but we are
going to be looking at it a couple different ways, is how the kids would have food service. So, how would they be served lunch because the full day kindergarteners would need some sort of way to have lunch? And we're going to we actually have in-house food service um professionals within our office. Um, so
we're going to ask them to give us a program that would be both like a warming kitchen if you did it somewhere else as well as then if you did a full kitchen where you would be producing fresh, you know, meals on site because those will be two very different numbers. Um, and that'll be part of what we look at um for the next meeting and
just show you the differences that would make. Um, we also talked about well then where would kids sit and eat and how would that um work and we actually showed some precedent images um and talked a lot about like do kids go to services like lunch library or does
those kinds of things come to them? Um we actually went through an exercise. Now this is educational visioning condensed into an hour and 15 minutes. Um but we just talked through these different um topics of learning, teaching, what kind of spaces would be
appropriate, um furniture, tools, and safety. And we had conversations around each of these, but the we probably focused the most on the learning. And definitely the two that were um really interesting to um both John Failen as well as Bernardet >> Butler.
>> Butler, I didn't I almost forgot her last name, was the visible learning as well as inclusive learning. and then you know working in small groups, applied learning, hands-on learning and and um things of that nature. And then the types of spaces that would support that
like um you know potential unique storage needs as well as like small group and collaboration spaces as well as even then talking about well what does it look like to have a library and how does the library maybe get distributed to different pods of of
spaces. The other thing we talked a lot about is what does safety mean and what does perimeter zoning within both the building as well as the site mean? Um and we got some really good feedback um about that and how we could you know work the lines of the there's the
property and then there's the building and then there's within the building. Um keeping everybody safe and compartmentalized in a way that makes sense for the different you know the preschool and the kindergarten but yet not having a lot of delineation and lines that those two programs can work
together and there doesn't need to be like a separate section completely for preschool. like could have had it like a same floor or that type of thing. So then one of the slides that we showed in some of the precedents was this slide
and um this was particularly interesting because it was this idea of going from an operation centric model or way of thinking and making sure we were doing a student centric way of thinking where you were centering the students and what they needed and making
sure we weren't necessarily doing it just for the convenience of operations but actually doing it for what was best for teaching and learning. Um, and you know, we looked at some different spaces. These these different images here were all things that um were
like flagged as being interesting and or things that they would look for. In the upper top, it is um left is an image of a space between different like classrooms that were creating a pod um and a place where like there could be
some pull outs, but it also could be that each pod has some sort of identity. The school that this came from actually happened to be a former big box store, but it was really important then it was huge. Um, it had six different pods.
Well, how do we get identity that each of those, you know, groupings of like six classrooms, you know, where you are in the building because of that the nature of it. And one of the ways they did that was each um area had a theme. Um then in the next picture over the
center right above where it says next steps. This idea of having cubbies that were not in the room that actually allowed the room to be more focused on the learning spaces like you see in the far right top far right image where you would create different stations and allows the you know the the cubbies and
things like that. storage for the students, coats and backpacks and um snacks to be outside of the room so that they would have every inch of square footage within the room that could be for you know the actual teaching and learning activities. And then the bottom
um left is an image of um some spaces that are used for um physical therapy as well as their um we talked about sensory um learning and sensory spaces for both a special education as well as then just
having potentially areas where there might be within the classroom places for deregulation, you know, where kids can calm down and find a place. And then over on the bottom um right is actually the little nook that you see there in
the background is actually a distributed library. Um we this school has a main area for a media center or a library where it actually has a professional that you know takes care of the um the books and the curation of the the the
books but then they are distributed to the various pods again so that it's right there at people's fingertips and that you don't spend a lot of transition time walking and going somewhere unless it you know sometimes you do want those
kind of events but Sometimes you want to be able to, especially when it's the kids that are on the half day, want them to have access to those kind of resources without having to to walk through. So those were just some of the images that we, you know, people spoke about and were drawn to. And that is all
that we have. >> So I think one of the things that um I wanted to go back to is why was this important this this meeting? And it's really for us to understand and get a deeper understanding of the enrollment numbers, where they're coming
from, how they we expect to see them play out over the next couple of years, how many classrooms and how are they going to be used? How do we start to think about the type of teaching and learning that's happening? You know, the cubbies is a great example because it changes the way we start doing the test
fit. you know, like you've asked us to do a test, look at an existing space and see what we can squeeze in there, but h how do we break these spaces down in a way that if this project does go forward, it works for you? And so, I know that we presented a lot of um
precedent images and we talked a lot of detail, but this detail is really relevant to us to make sure that we understand that this space will provide what you need and that it's all integrated. It's not we're not trying to jump ahead. This is a part of it's one
step in this multi-step process. >> Yeah. And we got a we gota felt very good about the information that we were gathered this morning. Um again, we feel like now we can go through and we will we will be doing at least two very different options. Um but we'll also
inevitably have some like variations on those themes. Like the kitchen is one of those variations of of on a on a theme. And even just then, you know, to have a dedicated library somewhere in the building versus a distributed model. Um,
and then how the pods work. Um, if you looked at the 18 classrooms for kindergarten, that works out to be you divide it by six, three pods of kindergarten, and then there might be one pod of um preschool that may work
with the plan. But another way of looking at that is doing dividing it by five instead and having more pods that are smaller. And so we're going to be looking at it and seeing which makes the most efficient use of space within the building and makes the most sense to
break down the scale. We did talk a lot about it's a lot of kids, you know, it's like 400 and something kids um almost 500 when you take the 350 plus the 120 um preschool. and how do we make sure that everybody has a sense of belonging
and feels good about it and those breaking it the scale down and finding a plan that makes it the most efficient use of space but also is manageable for little children is one of the things that we're going to try to do with the test bed and I think the other thing was you know we touched on future proofing
like where where does the future go like where does it sit on the site but also how do you future proof it internally do we design the spaces in such a way that there's like one pod can straddle between preK and K like if you get you know bubble
>> a bubble year right like or you know something happens so that the design can accommodate that and that the separation of the two age groups isn't so far apart that you can't accommodate it like so these are all the things that we're thinking about like the the the entry
the flow through the how does how does students transition through the spaces like and how do the spaces flex in a way um 10 years from now, 10 years from now, like something changes, like can can the building adapt? >> Are we asking questions, Sean?
>> Yeah, absolutely. Yeah, >> I absolutely I have no doubt you guys can design very nice, spacious classrooms for kids. Um, I have more pragmatic concerns. My own experience when dealing with prek, plumbing is always a huge cost. We're going to have
to have a bathroom in each classroom. Mhm. >> Um, when you mentioned pods, that's the first thing I thought of was, oh, is there a way we can design the pods to incorporate the bathroom so that we have that toilet room function serving two classrooms? I'm just wondering how >> have you thought about that for this
project? Have you had a chance to and um, you know, what are you thinking as far as that with an existing building? >> So, a couple of things because of the nature of the classrooms that are over there, there's actually quite a bit of plumbing already. Um and um the other thing is one of the reasons why I was
excited to see the type of structure is this is a also a type of structure that is not I mean obviously it's never easy to add pipes and core through um the structure but relatively speaking it's not difficult. Um, the other thing is is
that in looking at the configuration of the classrooms and the way that they work together, they were at a minimum in pairs. And so like two classrooms, instead of each classroom having one bathroom, you have two bathrooms that serve the two. And that gives you just more flexibility that if one's busy,
there is an option. Um, we will be looking at even potentially is there a way that we could, you know, combine more classrooms and, you know, limiting the number of locations. But there's actually existing shaftways that are in the building now that we're going to try
to take advantage of wherever we can. Some of them aren't currently being used for plumbing, but because they already go through the building, they could be used for plumbing. And so we're going to be looking at that as well. um you know being very mindful of how you know how
can we make the the services but then also one of the things that we look at is thinking about what we call the 50-year walls. Those are the things that you typically don't want to change have to change at the time. Plumbing chases are a classic example of what we would consider a 50-year wall versus say maybe
a 20-year wall versus a 5-year wall or even something that's daily able to be adjusted and moved. And that's one of the ways that we will approach the test fit is looking at like okay if we do it this way this means this is pretty permanent versus what things can then
change over time and that's just the general approach of how we would go about this right >> one of the things too Glenn is you know the basement of this space is basically a big crawl space you know it's not a it's not a slab on grade so any of the horizontal plumbing that has to go in
down there to it's it's it's wide open it's probably probably about 5t clear when you're down there. So, >> should I was able to walk >> that good and bad freeze? You're not going You're not
going to put on space. >> I Is it actually the crawl space or more like just a >> It's a basement. >> Short basement. >> Short basement. >> Crawl space. Finished floors, finished concrete, work tables. Yeah, people are down there.
the crawl space. >> You mentioned the um MAD issues, do you foresee us going after some variances for this project? Are we just going to try to bring it up to >> um >> I think that if so, first of all, the way the buildings have been previously
built, you can consider each piece of it a separate building. Y >> and so if we don't do alterations like if you just say the historic portion of it is going to stay and yes people can go in and you know if you somebody wants an office in the first floor of that building great but you're not moving
walls and you're not create doing alterations it's all grandfathered in and so you would not have to do you know any major upgrades um the and again the B building right now it doesn't there's not wall
are not doors at every single opening that separates it from the other building, but you could put them and you could say this is the side that students are on and that's the side that students are not on. This is public. This is private. And even if you chose to use the B building, you wouldn't necessarily
have to bring up the the A building because it is a separate building. It is structurally separated and definitely from a you know fire protection and everything has been um you know separated >> or we would make sure that in the design that it would be separated.
So I don't I don't think we would have to um it's time it's more time than money that it takes time to apply for and although the MAP is typically faster than other government agencies as far as going for variance it still takes a
month or two to go through the process >> for the main areas where we would be putting students we would from what I've seen again I haven't done the full test fit and everything I don't think we would be asking for any variances and there is enough space to even make the
entrance. They're currently the um building see there's the steps that go up. >> Yeah, >> there's plenty of room there right now that >> there is >> you could make that if that stayed an entry, but that may not even be the entry. It may be that you were building something in front of that and creating
a new entry. Um we did talk about though entering at the middle and then you go down and you go up, which those steps lead to the middle floor in that building C. again, you got little kids, takes a long time for kids to go up and down stairs. And so the idea is by
injuring in the middle, you're only going up a floor or you're going down a floor. Um so yeah, there's plenty of space to make it so that you would not have um any issues with, you know, MAB. >> NAB is accessibility
>> of exceptional access. >> Yes. as opposed to the ADA which the way the law in Massachusetts is more stringent is the one you have to follow and typically as you know MAP is more stringent than ADA >> that's fine just yeah for other people
that are online that's that's where I was mentioning any questions >> um first just great great initial presentation really happy to hear your experience and um you
know I'm Not sure what experience I expected from our architect, but the school experience is fantastic. So, thank you. Um I I mean I have a number of questions. I I'll work them in as others do too. But
your your um your part about sort of mentioning trying to surface any hiccups now and you talked about the structural, you know, part of my thinking about this and you know, you mentioned to I agree sort
of the time rush rush of the situation we're in. um sort of thinking about what hiccups or you know surprises are we um
able to you know cover like structural between now and the end of July and and is are there any known items we we don't have the opportunity to explore that we need to just sort of manage our own expectations about um that's for a later
date. It's sort of a process question and an expectation setting question in terms of what we receive with a deliverable and what's left to do after that. May maybe you know it' be great if if this process surfaces the key hiccups now even though we know it's sort of a
test fit initial but I mean structural was the big one I was going to ask about. Um I I don't necessarily have anything in mind, but I'll give you an example to react to and see if anything else comes to mind or just something I'll kind of keep asking about in later meetings, too. Um I I forgot if it was
in your um uh contract or the structural engineers but the issue of at this phase being um you know whether it's what's it non-destructive you know ex examination
of property does that mean and so keep in mind not engineering not in construction not an architecture that's the the lens in which my questions are coming from >> is there sort of later time, you know, maybe post acquisition if we acquire it
that there will be, you know, a later phase of diligence that we need to sort of know we still have in store for here. Um whether that's property viability for a school or just major cost additional phases to kind of
examine like what we might uncover with the property. I mean, you can kind of take that 30,000 foot and take it nuance. Um I'm just kind of thinking trying to manage my expectations like what are we able to sort of vet in this
phase and what is for later right so we there's the the reason why we went as a structural engineer is because definitely we wanted to make sure that we understood how the buildings worked and whether or not it'd be difficult for
us to make changes. They would though want to go and do a deeper dive and more investigation on that structure if you know if the project went ahead. Um you know the good news is is that down in
that basement that low basement you could see it. It looks like in really good shape and typically when things fail the bottom fails first. Um and it looked really good. Now on the flip side, the portion that did not look as
good was the historic building. That's an old rebel foundation. But again, depending on if we are avoiding that building and we're just saying it is what it is, then you know it's stood for however many hundreds of years it will probably
continue to stand. And if you're as long as you're not going in there and making a lot of changes, it's probably fine. But there are definitely some things that they would if they were we were doing a project they would want to go and check out and there's already a little bit of there was an addition and
there's some issues with the way the deck is attached and things like that. So there would be some things there but again that's not unknowns. Those would just be things that we would need to deal with. >> But if we were to do any major intervention in that historic building there would want to be some testing. and
they could not see like they could not see the roof uh structure the like what are the sizes of the rafters they were not able to see up in there whereas in the other building they could just pop a ceiling tile look up in the B building it's open web steel joist on and there's
some columns in there in the C building it's steel beams but in the A building they could not see what the full structure is we know based on when it was built it's wood but we don't know if it's unders sized um just because we
couldn't see it. The other thing that's always the number one thing is if we start adding additions, which chances are we're going to recommend that you add an addition because of the gross motor rooms and um other spaces like that.
We don't know what the the soils are like. We also don't know is there ledge is the reason why the building was built the way it was is because of the nature of the soils. is the rocks um you know what is the geotechnical profile of
those soils that is with any project until you actually go out and spend the money to do borings and things like that we don't know and then of course the other thing is just honestly what are the neighbors going to think and traffic that kind of thing until you
do those there's a big tree that has been saved and I know Um the superintendent was talking about like I don't want to be around when they if anybody says they're they're suggesting to take down that tree because there's a big tree right at the end of the one building. Those are the kinds of things
that are you know issues that the neighbors may bring up or that sort of thing. We will be looking at those kind of things and trying to mitigate it. Um it is an you know it's a currently it's a business use as a college. it would become an educational use as a preschool
and preK or kindergarten. Um, so, you know, I have not yet checked out the zoning for Milton, whether or not Milton has specific zoning for educational uses, but you know, educational uses are protected by the Dover amendment. So, it's not like people could say you are
not allowed to build an educational use, but there may already be some zoning in place that would regulate how like say setbacks and things like that. And we just we will take a a peek at that. But, um those are the the kinds of things that >> adjacency to fall on should alleviate
any issues I would think would >> one would think would think through the process. Right. Exactly. Right. everyone would think but those are the kinds of things that like I could see you know we are we are assuming that if this become it's a major renovation the rooms and the walls
are going to have to be reconfigured the existing spaces are too small um they're like you know 700 750 ft² are the existing spaces and a preschool prek kindergarten age group is somewhere in
the 1100 to300 square foot based you know on like the MSBA standards and what we discussed today um that we would be targeting. So the walls are going to have to have it's going to be a major alteration, not a minor, not a repair.
>> We're thinking all new systems, you know, um >> this soon going into this >> new HVAC. So, we don't see that as like a worry or something that we because we're going to be assuming in the pricing that it's new age, you know,
heating, ventilating, air conditioning, new potentially new service for electrical. All of those kinds of things will be built into the project. the envelope will be up, you know, upgraded and done according to the new energy code because it will be a alteration and
a the the amount of change would require all of those things to be brought. >> Be over 50% threshold. I'm assuming correct. >> You were going to be over the 50% threshold again, which is why then we're saying building A is a separate building, building B is a separate building, and building C is a separate
building. Um, so that each one of those could be addressed separately if needed. Like we may just not do anything to build again, fix anything that might be broken, but not not do any alteration, not do
anything other than repair. >> Yeah. Yeah. >> Yeah. >> It'll be a lot of it will be a lot of um new walls and reconfiguring. >> I see. Yeah. See if anybody online has a question. >> I haven't seen more.
>> Yeah, I got a couple, too. >> So, not seen any members raise their hand. So, I'll I'll jump in with a couple of mine. So, with the 18 classrooms we're talking about for kindergarten, what's the class size that we're looking at for that?
>> So, they said that 22 >> was the class size. Um and then it was 15 and for the um preschool, 16 for the half day preschool, and then nine for the substantially separate special
education. >> And and then overall numbers for the prek was like 120. >> Yeah. >> Yeah. And then the >> the kindergarten would be >> 352. >> 352. >> What is that? 472 is my math.
>> But that's 396. 18* 22 is 396. >> 18. >> Yeah, because he had built in an extra he had built in an extra classroom. >> Okay. So two extra he built one for the extra and then one for substantially separate. Correct.
>> Right. And one of the one of the questions we did not ask. So what's interesting about substantially separate is in some districts even though they're in a substantially separate classroom there's still a seat for them >> in a regular classroom. And we did not ask that question today whether or not
the additional nine were being counted >> as in addition to the 352 >> or if it was in um you know part of that. So we do need to ask that question and get clarity on that >> because like right now just from what
I've seen for enrollments there are 12 15 classrooms I think like one of the things I would ask is just confirm with Bridget and John uh and I can ask it too of like what what what
I'm trying to see is like what's our delta like are we just getting exactly what we have today and if so that's fine for programming. But I think for the school committee's understanding, our understanding of, you know, we're going to build exactly where
we're at today, you know, and where we're at today is we're at full capacity. We're at 20. Our average kindergarten classroom size is 21 kids. >> So there there's no there's no expansions possible there. Um, so and that's I I didn't want to ask it today
because I didn't want to derail the the meeting that we're doing because you guys were making tons of progress and I didn't want to upset that. Um, but I think one of the things for some people to understand is, you know, what are we using today? What are we getting with this project?
And then looking historically at like uh enrollment trends because it might be low this year where it's higher in previous years. And if we have that When that happens in the spaces that we have now, we we we have space because we're in bigger buildings. Once we build
this and we're constrained by that, we're not going to show, you know, >> right rent trailers for a year or something like that. So, how do we address that? Um, so >> that I don't know if you remember, but that was also where I was talking about I'm going to determine based on what I
received with regard to the number of classrooms and the number of students per classroom, but I'm also going to reverse engineer it and say, okay, what you optimally want is you want about an 85% to a 90% utilization within a room. And the reason why you don't want it to be 100 is because you always want if
that kid shows up, there has to be some space for for that growth. Um, so you know, if if you say, uh, okay, what we're actually going to be doing is we're going to take the enrollment and then we're going to divide by 20 kids per class instead of 22 because that is
more like bringing down the utilization to what something that is more reasonable. That gives you two things. One tells you you have a little bit of fluff, but then we also can say, all right, what does it look like if you did then need an extra
classroom? and even some of the flexibility like we might say all right there is an art room in a portion of the building but that art room if we did more of a push-in model and designed it so that it could accommodate a push-in
model for art that art room could also be a way that in the future you could have flexibility and then if you like I said mentioned earlier the half to full day dotting in and saying okay if you made the decision when you actually do this project to go all full day preschool, this is how much space you
would actually need. Like if you stuck with a half day, this is what it would look like. But if you went to the full day, this is what it would look like. And that's where like the different options or variations on an option. Um, you know, that's the way we would present some of it to you so that you
would then have a a choice and could see um and you wouldn't even have to make the decision now. It's more just, okay, I can see how we could grow into this and what that would look like and the the difference in cost in looking at it the one way versus the other way. Um,
>> so so by doing that and I was trying to follow that earlier too, would would that equate to basically more classrooms? >> It would. So >> So right now he's got the 352 at 16. >> So add another 22 because he has the potential increase for enrollment. So
that's 374. >> Now divide 374 by 20 instead of 22. >> And that would be then the number of classrooms that we might propose. >> Correct? >> So that you would not be thinking of it
as designing for max capacity but designing for optimal capacity which is usually like I said it's it's somewhere between 85 and 90% utilization. >> Got it. Um just one other one too. So I I know
there were options. I actually appreciate the discussion on full day prek. Uh you know having an outline of that that's going to be there in like the full kitchen versus the warming kitchen for what goes to the cost estimator. Is that something that we're going to make a decision and they'll or
are they going to cost both of those? So his his cost estimating at this point is going to be so high level. He's going to do a cost per square foot based on what he thinks the renovation is going to cost and he's going to do a cost per square foot based on what the new construction >> and again
>> the unknowns are the soils and things like that. But we will have you know contingencies built in. >> So the difference between say adding full day versus half day is just more square footage. He can just >> we can give you those options. >> No, that's fine.
but essentially we can extrapolate what that addition with that. >> Yeah. So you'll be able to see it'll be like in a table formula format and it'll be you know there's option one there might be option one A and B. Yep. >> And we'll it'll the square footages will just be able to go with those. So you'll
have you know be able to to look at that. >> Okay. just just to follow that. I was going to ask and I think you largely answered sort of just how I level picture the deliverable and just I was going to use the just just given that I
think there's a few variables we're talking about here. >> Um for example, you you kind of just answered it around some AB options that might come out whether we do addition or
not. trying to think what other you know swing variables we talked about. But I mean are we talking about like a a narrative kind of detailing different steps along the way with just you know final cost estimates basically a few
options. I'm trying to kind of keep it simple for myself but just any if you could just say a couple lines and then deliver them all short. Um we will definitely have a um a portion that talks about the process you know did the site visits went with the structural
engineer that type of thing. Um and then we will talk about like the process of you know meeting with the educators and determining what their space needs are and even how we arrived at like classroom sizes and things like that. that is all more narrative and then we
will have the options and like I said there might be you know option there's definitely an option one and an option two but there might be variations slight variations within that and then there will be a table that goes with that that shows the cost estimates so you will
yeah I think also like usually what I've done in the past is like for the options I usually have like a list or a narrative that goes along with the description of the options being a little bit more explicit about the square footage, what is renovation, what's new.
>> And in each option, we're going to repeat ourselves like in each options cuz there be overlap, but it's going to be like all new MVP systems, add sprinklers, like you know, like those things are going to be identified so the cost estimator will know. But when you look at the options, you're going to be
like, yes, both options are going to have new mechanical systems. They're going to both be upgraded sprinklers no matter what, but the square footage is and maybe like the location of where the addition goes may be different. Like it we haven't quite, you know, gotten into
the options. So, I don't know. I'm not trying to be specific vague but it's like we we don't know but there are going to be differentials and we will give that cost estimator of this list so that he understands that we we
understand all the all the components that go into this highle estimate >> right and you you guys made a few comments about you know well I think you made it in different ways at different points but whether this is a like
five 10 forever projects. I was wondering if you could just expand on that or if that's input that you're looking for from the time or atmosphere. >> Yeah, that was that was the question I asked today and like from um is because
like for so for instance, we're actually doing a project over in Cambridge right now. >> The project is to fix a building to keep people safe, warm and dry for literally 10 to 15 years. Yeah. So the decisions that we're making are based on that time
frame and even the kinds of things the kinds of investments you would make for such a short window is different than the kinds of investments you would make. It's like no this is if we do this project it's like a forever kind of project in that it will be a school and
it you know you're not intending to move kids it will out in 10 years and put them somewhere else. If this is a permanent place where a school population would be means that we're going to make different decisions. We're going to invest in things to make sure
it works optimally and gives you a forward-looking educational experience, not just we're putting a band-aid on something for the short term. And so the types of decisions we make with regards to where do we build an addition? What
are the building portions that you might build as an addition? Do we create a new entry? All of those kinds of things have to do with this is a long-term project, not just a band-aid project for the short term. >> Again, do you understand what I mean?
>> Completely. Okay. So, >> so that is the the type of questions we we asked it this morning and then the feedback >> was this is a long this is this is the solution. It's a long answer. >> I can't imagine it being any other answer. Yeah. But um
>> yeah, but we also have built a band-aid price. >> Sorry. >> Well, and honestly, even just the way that we the types of say um things that we would it's all a narrative. So when I say proposed, it would still be a
narrative. But even the kinds of like systems, a long-term system solution is very different than a short-term system solution. you know, making an investment in operational costs that are going to save money and energy year after year after year, ease of maintenance, that
type of thing is different than if you're just trying to put a band-aid on something and make something work for 10 years. Mhm. >> Um, so those are the kinds of things that we would be looking at and making sure that it was for the the long haul and trying to make it as easy to maintain operationally works in the best
way possible both from maintenance as well as you know from an educational perspective. Um, those are that will is what will go into the the narrative and sort of like help determine the cost. Great. >> Yeah. So just some roles. So Bob that you see up there is the maintenance guy
for all the buildings. So he's loving what you just said. >> I'm all about hate. >> Yep. And just for clarity too, Peter sits on the select board. He's one of the appointees from the select board here at Glenn is also uh Nathan who has his hand raised is from school committee. So Nathan, go for it.
>> Hi everyone. This is a great conversation. Sorry I can't be there in person. Um like Sean said, I'm I'm a a representative from the school committee. Um, I wanted to make sure that I understand how two parts of the discussion are coming together. I think I I think I follow what you said, but I
just want to confirm. So, we're we're talking about two two different things. One was um someone mentioned that we'll have to un that there's an assumption that we will need to do an addition onto this building to meet our program goals
and but we're not sure exactly what the constraints of any addition might be. And then second, there was this discussion of we'll look at a couple of models of program size, like maybe the one that's on that document that that the
superintendent put together. Another, you know, and I I share Sean's question around um expanding preK. I I worry about being locked into today's prek enrollment numbers if this is a forever
building. Um I think it is. I think we should very strongly consider the possibility of of significantly expanded prek in in our future either because we want to do that or because we have to do that. Um so I
wanted to understand will those two things come together in your study? Will we simultaneously understand the space constraints of a couple different models, including one that has more enrollment than we have today, and the
the constraints of an expansion, and be able to like put those two parts of the equation together in the study? >> Yes, the answer the short answer is yes. Um, just having done quick back of the napkin, looking at it before I even have
it in a, you know, a a drawing program. again any any of the um ancillary spaces and support spaces um in like the gross motor room um OTPT
those kinds of things you will not be able to fit within the building as it currently stands especially given if we are avoiding the you know building A and things like that what I just don't know yet is where on the site it's going to make the most sense to add an addition
inevitably it probably wants feed towards that big tree. But we are definitely going to be looking at it, you know, in a way that how can we do this in a way that is clever that can, you know, work the best on the site for the site as it as it appears. As far as the
growth, I'm definitely going to do a look that just gives what you know what we have on the page. it. I will want though input besides just obviously it's very easy to change half day to full day but if we
were to add additional capacity I will need feedback on what does that look like are we doubling it and again remember this is just paper so except for maybe p perception outside of this room there's no harm no foul like it doesn't mean that that's what you're
going to build like you're just testing it so you can say to me I want you to double the the the preschool program to see what it would look like and how much square footage that would take. That would be a reasonable request and we can totally look at that, but those numbers
you should come from you. Um I can speculate, but those numbers should come from you based on um you know historical data and you know what you're seeing. You know, somebody mentioned about, you know, the sales of houses are prediction
of your growth like we would have to do some sort of deep research where you may have access to it more readily and can provide that. So, >> follow up to the last question. I don't know cuz I haven't been in the building really yet. Is it possible you've mentioned they'll build an A we can't do
much with. >> Is it not possible that we keep building a under a 50% renovation? So that's the >> and actually incorporate some of the program into that building where you hopefully >> not needed an addition just going out there. >> So the the big spaces you don't have
existing spaces that can be made into big spaces. >> Okay. >> So um like a these kids are going to need some gross motor i.e physical education type space. There's nothing that we can do to make
the existing building work for that like that. If we're going to have, you know, an a small gym or even a large fitness room, it's you're going to like be looking to then go to some sort of
addition. Um, like I said, I can tell based on just the size, roughly speaking, you can get about two classrooms side by side on each on each side um right now and then maybe another fifth classroom at the end. So, you're
getting roughly five classrooms plus a support space. And that's just me on back and napkin going all right this is where 1,200 f feet takes me for a classroom plus the and by the way that 1,200 f feet does include like the toilets that are associated with those
classrooms. I can already tell you're only going to get like between two and three classrooms um per side in that building. You got to times three floors. We're talking we're already at 15 to 18 and we
haven't even capacity and we haven't even added the preschool yet. >> So inevitably you're going to have addition for those big spaces. >> The reason why I'm saying okay we might not need to add more if you kept it at seven rooms for the preschool. That's
why I said well what if we put the preschool classrooms in the other building or something like that. Um, and again, we're use doing universal classrooms. So, where do you actually assign and how you split it up? That could be decided later. But just conceptually, where do we put those
other seven classrooms? Possibly some of them could fit in building B. You're still looking at an addition. It's not the admin spaces that I'm worried about like the office spaces and that sort of thing. It's the bigger spaces. It's the kitchen. It's the, you know, even if
it's a warming kitchen, it's the gross motor room. it's the OT, you know, occupational and physical therapy. It's those kinds of spaces that we're going to run out of room um within the existing building uh to, you know, and we need to find, you know, where do
those spaces go? >> Yeah. And that was one of my notes to ask about too is like the progression of the design is like fully utilize building C, look what you can utilize building B for. So basically whatever we're buying we're trying to maximize what we're what we're purchasing is and
then the final layer is if we have to do an addition here's where we're going to put it. >> Right. Right. >> Exactly. >> Okay. Nathan has a followup. So Nathan go ahead. >> Yeah. Thank you. I just had a follow up on the on the prek specific discussion.
Um um you know you you you just said you know you'll you'll kind of take your cues from us. we'll we'll give you the numbers and you'll run them through your model. And I think on um on enrollment of our current education program, you
know, we could probably create scenarios in which our enrollment goes up or goes down, you know, incrementally based on different factors. There is a step level change that I think is possible with prek where whereby we have
universal full day prek. Um, which would be some percentage of current kindergarten enrollment. I don't know. I don't know what it might be. I I don't know. I don't know what that tends to look like. Um,
just stepping away from from this specific project, I'm wondering if you all just what you're seeing among your clients or in the in this sector in general around how districts are planning
doing space planning for an eventuality with prek in which there is higher enrollment, but where there's less predictability. right now. >> You're not alone. Cambridge is wrestling. >> Um that's the client that we're working
with right now that are wrestling with how do they do this? And they're also like um the master plan that we did for them looked at different ways that they could also do a dedicated center. It is all the way across the country. People are wrestling with this. One of the huge
right is one of the biggest questions that we're already >> one of the things that like the north um Kansas City school district is doing is they've actually started taking over big box stores and putting preschool preks in those type of because the you know
the retail space has gone defunct. They're sitting empty. They can get them for inexpensive and yes it makes for an unusual layouts but they found them to actually be really successful and really cost effective. Everybody is dealing with it. One of the things that is so difficult
is there aren't enough spaces with the current enrollment. This isn't even talking about existing or like growth. It's not about growth in the district. It's about flipping on the switch and saying now everybody has access. So
that's the the like I think that at the very least you should look at it and say okay if we flip the switch switch and everybody had access to universal prek or preschool what would look would that look like and
what are those numbers because that's the that there's the crux of it most communities Massachusetts is losing population but that doesn't necessarily though mean that if you flip that switch, you still wouldn't have a
significantly greater number of preschoolers that you'd have to accommodate. So, is that something that's in the future? Is that something that you're going to pay for? The other thing is remember projects take a while. Like even if you buy the building in September
and you do a project, we're three years out, you know, at a minimum. And what does that look like three years out? what decisions do you think you know three to four years out like what does that look like um and so those
I would always at this stage on paper plan for more because it's super easy to build to actually then design for less so that number don't be shy in saying we want to double what you've currently got in the program um it's just paper it's
just lines on paper >> and and that goes back to my like kind of progression of the of the design building C to building B to some addition that we know we're going to have to build as part of this project if it comes and then I think that full day preschool like you were saying a dash
line would outline for something in the future that if you wanted to expand this project if you remember what we did at the middle school that was the intention there what it was >> we separated the preschool off of it >> and we did it as a standalone for whatever long it was today but built it
separately so that we could expand in the future So, and I So, that will be that that full day pre preschool option. Basically, you guys would need from the town an enrollment number to kind of plan that dash box around,
>> right? And one of the things that's interesting, you know, we talked about today, um, we actually talked about while the kitchen would be like in one location, distributed dining, not having the kids go to a >> central dining and again for two
reasons. one transition time. Little kids take a long time to walk from point A to point B. But also, that means that it's a module that as you expand, it doesn't matter. You haven't undersized your cafeteria. You would just if you added another pod or two pods or
whatever, you would be adding the dining along with it because it would be decentralized and would be in association with the pod. Same way even honestly with things like the distributed library you know and circulation book of books things that
>> proportionally yeah like it proportionally and it's modular right like because of it of the distribution >> um the warming kitchen itself doesn't get bigger >> the classrooms themselves except the kitchen except the food except the
library except all these additional spaces so the module just keeps going >> could you guys also talk about the travel time. That slide you had about the increased learning. >> Oh, sure. Um >> I don't know if I included that slide. >> That's okay. I have it on my my um Do
you want I can pull it up. Do you want me to pull up the from earlier? >> If you could share it. I mean, that was that was one that that struck me when I was seeing it earlier. I was I think it plays in a lot of like how the best way
to utilize the spaces are uh cuz I I think it like for people that don't do the design like you guys do daily it might be missed but it was for me it was really striking. >> So um one of our projects in fact it's
the the same project where they had the aspiration to go from um now I've got a little bit of lag. There we go. um from operationally um designed from an operational point of
view where you're centering operations and the staff versus centering the students. Um the same project, let's see where man, there's a lag not
liking this. There we go. Okay, I'm going to now see if I can share. So many is a co-host, so you should be good. >> Yeah, I'm just trying to find making sure I'm sharing this the right one
there. I think let's see if this works. So this right here, we did observations of this. This was an existing um kindergarten facility and we did observations and tracked the day in the life of student
and teachers. And what you will see here on the bottom are the transition. So they came in the morning and they had breakfast at this at the facility and then they transitioned to class and then they're you know between each one they went to like special instruction. There's another 7 minutes there and another seven minutes coming back and
then they had class and then they eat again and there's another 5 minutes there. Then they had 3 minutes of transition to go out and play at re recess and then they had another three to get back to class and then they did five minutes of transition to art pro to go to art and then another five minutes back to class. And you can just see all
of these different transitions versus then the design that we actually proposed where they had they brought the art actually came to them. The distributed dining came to them. So they
created these um pods that had six classrooms. They add small group rooms and other kinds of like support spaces like teacher planning so that teachers also had a space where they could do work collaboratively and and um you know
uh look at collective curriculum issues and things like that. When they put everything back though into the pod and they reduce those transitions, they actually saved 30 minutes a day um in learning. So, it went from little kids
walking from lining up and walking from point A to point B back to an additional 30 minutes a day of actual learning time. That's super important when you have the half day kindergarten, preschool, that kind of thing. I guess it's in this case it's preschool. Um,
that was for a full day program, but still the same, you know, um would apply for the half-day programs. What it ended up being that it was a 48% reduction in transition time which equated to three additional weeks of learning AC across the school year. That's a lot of
learning time. And that is just one of the things that by having this instead of saying like you would in a normal elementary school, oh, we've got that cafeteria and all the kids are going down there. No, we we actually designed um different um you know, I don't I
think actually if I go forward by one see that'll actually let me go forward. Um I don't know if it's just that slow. There we go. So these are the pods and this was a brand new building. But in within each of those pods, the green is
like where they eat. The yellow is where they do uh the light yellow is where they do projects as well as like pull out space for specialists. and then you know the the classrooms and they it becomes this area. They even this was a two-story building and so there was a
total of four pods and they even then had two gyms um or they were small gross motor rooms um like it wasn't the size of a 6,000t gymnasium that a normal elementary school would have. It was they were much smaller but to keep those
travel distances down they actually built two of them one at the end of each pod and yes so they were stacked. So you see two here. There was another floor above. The gross motor rooms were double height. Um but what it meant is is that you were drastically cutting down on the
travel times for the kids because those programs and those specialists and the eating time and all of that was coming to them and it it was the whole concept of the school and the way that it was designed and planned. Um these are just some of the images from that project. Um
and we built different types of spaces so that there would be places for respit, you know, for the kids that don't want to be out in the middle of everything all the time. So we, you know, created different um places to to uh that people could retreat and observe
um including within the classroom, we have a little um cubby that we created for kids to have a place to get away. that this is out in that space where the specialists get together and you can see through the glass that's the classrooms. Um, a lot of connection between that.
It's not like the kids were just roaming out in this space. They were with specialists. They were with, you know, you know, but there might be another teacher on the inside of the classroom doing a different type of lesson, but these kids were pulled out then and they
had a a focused uh exercise. And then here it is where they're having their lunch. Um, and then this is the gross motor room and it's connection out. So,
so with kind of a setup question for the next question coming after this, sorry, >> but the um, >> so with the three-level space that we have, >> do you see that as being an important thing like reducing that amount of travel time? >> Absolutely. >> Okay. the again, it's bad enough to have
to go down corridors. It's even worse when you have to go up and down stairs, which is why even like the way that we distribute, you know, we're going to have to really look at where do we put the gross motor room. The gross motor room may not want to be down on the lowest level. It may want to be up at that middle level. So again, students
are only going up one or down one, you know, flight of stairs as opposed to two levels. like it that takes you know little kids, little legs um and it'll reduce the travel time if we locate those things in that accessible to that
middle level. >> So the followup and that was a setup so I apologize. So >> so with this project right now like we're in the MSBA program right and our preschool K option that we're discussing now is not part of what we're doing with
MSVA. So I think for like all of us, you know, not really focused towards you guys, but at some point we have to have a kind of deeper discussion of are we going to just go this on our own, forgo MSVA and just kind of push along and do
this or are we going to say we want to go back to MSVA, hit reset, re get our um options for enrollment done and do it. So that the question going because you mentioned it earlier is like for the type of layouts we're doing, they
probably won't be MSBA quote unquote compliant. >> We can do them. >> Yeah. The the sizes of classrooms that they were >> the the expectation right now is that there's an 1100 square foot classroom because that's what you have existing.
So that's what we were going to use as our module >> when we were laying on the classroom. So I actually don't think I well I'll tell you in two weeks. >> I don't anticipate though that there
would be anything that they that would like raise eyebrows and and honestly um the fact that it's looking to reuse a building is a good thing. >> Yeah. >> You know from their perspective >> I wasn't anticipating us being stepping
far away from the NSBA. >> Okay. at all. I think part of the reasoning is that again we're future proofing the building, right? Those are standards that are set across the state. It makes your teaching spaces equivalent AC to
what's happening across the state. We don't want to deviate too far. We don't want Hamilton to be 10% behind on the space allocation. You know, you parents look at these things when they're choosing where to live, where to send their kids. So we want to
make sure that you're leaders, not followers. >> Okay. Yeah. Because if if we could have that it is, you know, with MSBA because essentially if if I just asked this just for everybody's kind of understanding if we're going with a separate option that
might have been smaller and it it it obviously would weigh into a less expensive one because again from the high level estimate that we're doing, we're just doing dollars per square foot. It's less square footage, it costs less money. But I think if we all agree and know kind of looked to everybody
around the room that we want to run with an MSBA model just in case we do want to go back for it because at some point you know the town has to make a decision. Do we want to go forward? We're trying to compare at some point this project to
the overall Guile road project right it's important to have same metrics for both of the measure comparments. So that's >> that's I I just want to check on that. Yeah, I mean one of the things that is interesting though is that when you look
at the NSBA space summary template, >> there isn't technically an early childhood mark. >> And I mean >> they don't usually jump up and down and ding people for like like I said, we
were not intending to put a 6,000t gymnasium. We were planning on sizing it based on our experience of working and having done multiple early childhood centers all over the place and it probably will end up being more in the 4,000 square foot or maybe even 3,3500
ft size for that. that technically there's no place in the MSBA space summary template that you're going to find a space like that, but I would think that they would still be supportive because it is a very different population that you're
building for here than like I said an elementary or something like that. And as long as we would be able to prove from an industry standard perspective that it is appropriate for this age group, I don't think that they would like deeming you for it and suddenly come back and say, "No, you've got to
build a 6,000 foot gymnasium instead." >> You know, there there are the other thing is they don't have a standard for preschool, >> right? But what we what I would recommend and this is what I was my intent was is to compare it was to put
as if everybody was in kindergarten >> and see what it spits out as far as like you know how many classrooms would they expect because the way that summary puts it in you know you put it in is you put it in according to grade and it will come back. Um I could imagine though
that you might need a little bit more of the support spaces. little kids tend to need a little bit more support space, but still I think that we can look at that and those are the kinds of things that >> almost every community deviates from like how many offices and all of that. >> Yep. >> Yeah.
>> Cool. >> Any other questions? >> Anybody online with any followup or any any other questions? Say none. All right. Um so I think that covered agenda items A and B. I think
our C item is kind of next steps for you guys. So you know as you laid out our next meeting is in two weeks on the 20th. >> So there'll be a draft that comes in at that point. We'll have a similar round table of this. >> Yeah. And we will be showing options. So
we will have the options and you'll be able to comment on the options and there will be time to like revise even if there was something there. >> We're excited. Yeah, >> definitely. >> Any questions on next steps or anything? >> No, I just um appreciate the
presentation and it's impressive. >> Thanks. >> We're excited. >> Yeah. Yeah. This is this is fun. >> Yeah. Yeah. This is this is the this is the fun end of it. >> Yeah. It's totally the fun end of it. >> Um so, we're just going to move on. You guys are welcome to hang out with stuff
like that. So we'll move on to agenda item number four business uh which is module two owners project manager OPM selection update. Um so I believe >> you don't have to
say it's totally up to you guys. >> Um so I we have received I believe from the MSBA that we're on for July's um confirmation of uh PMA as our as our OPM. So, I just wanted to kind of relay
that to everybody. I forget the exact date. Uh July 13th um is our is our uh update. So, that's actually next week. Um so that is at
sorry at 2:45. So, if anybody wants to attend, they can forward the invite. Uh but I think it's pretty straightforward. I believe GADA's short presentation and then um MSBA I believe would just
certify them afterwards. I haven't been through this process so I can't really speak to it. Um any questions or updates or anything? Any discussion?
Seeing none. All right. Uh item 4B is discussion the enrollment analysis part two and three uh which are the citizens enrollment projections that were provided. Um so you know at one of our
previous meetings we had uh formed a subcommittee. So I believe it was Carrie Aqua, myself and Tim. Uh so you know at some point uh over the next couple weeks uh we'll have to meet as a subcommittee
to kind of dive into this uh to provide um a response to the overall reports that were there. I started looking at them you know initially just to get uh my my comments aligned and stuff like that. So, um, you know, just looking at,
you know, Carrie and Awell, I'll touch base with Tim after. Um, but, you know, for for you guys, you know, over the next couple weeks, you know, we'll want to schedule a meeting and just kind of dive into this a little bit. So, just see if you guys have any questions or
comments or anything like that. >> The only thing I'm going to comment on is that I'm on vacation for the next two weeks. Do we aim for when you get back? >> Yes, of course. >> Cool. >> Yep. I just I hate to delay, but I need
a vacation. >> No, it's it's that time of year. So >> So the week of sometime the week of the 27th. >> Yes. >> Okay. >> Aqua, how do you look?
You're on mute, sir. >> Okay. Can you hear me? Yes, sir. >> I will be available. Um, we just need I need to know what options and dates um on. >> Yeah, I'll I'll reach out. We'll we'll
we'll discuss, you know, a date and time because I I believe we have a meeting on the 27th um for school building school building committee just kind of go over that final report or sometime that week so we can get it to the select board the following week. uh but the subcommittee.
Yeah, I'll touch base with yourself and Carrie and line something up. >> Thank you. >> No problem. Thank you. >> All right. Um agenda item number five is discussion approval meeting minutes. So
obviously with the past weekend for the holiday, same Gary, I needed a vacation. So I took a vacation this past week. Uh so I didn't get a chance to kind of wrap up those minutes. So I'll get them at our next meeting. Uh so we're just going to table that. Uh future meeting dates
it agenda item number six. Uh I think we discussed it, you know, two weeks from tonight. Uh the architects are going to have their uh draft plans for us. So Carrie, you'll be on vacation. Uh but you know, for everybody else, if if you could uh pencil in the 20th and I
believe the 27th. Um, and you know, that's kind of the rush to get it. So, Pete, we can get it to you guys before that first week of uh, August for them. What the one thing I was mentioning um, to the architects too is that if there
are a number of changes, we might want to give them till the 31st. So, give you guys kind of that weekend to kind of uh, absorb it or if you need it on the 27th, just let me know. >> We'll do. I mean, it's it's all evolving
timeline, so I think anything we can get along the way is good, but as far as the final the month of Bolt, I know everyone's doing their best. >> Okay. Appreciate that. Uh, any questions or comments on future meetings?
Hearing none. Uh, item seven is adjournment. So, I will entertain any motion to adjurnn. I'll make a motion to adjurnn. >> Second. Right. And no discussion. So, we'll do a roll call vote because we're a hybrid. Uh Carrie Hurley,
>> yes. >> Aquar, >> yes. >> Thank you. Uh Nathan Hut, >> yes. >> Uh Glenn Hoffman, >> yes. >> Peter Oashimer, >> yes. >> And Shauna War, yes. Thank you guys very much. Have a great night. >> Thank you.
All right. Thanks all. Part: 2
So, let's call the meeting to order. It's 7:01 on July 6th. Um, our Milton Community Preservation Committee um is called to order. My name is Tom Cal. the chair of the committee. And let's go around for introductions. >> Jenny Russell, vice chair,
>> Jackson at large, Steve O'Donnell with the historical commission, >> Kathleen O'Donnell at large, >> and Robbie >> Robbie Powers for the housing authority >> and Hal >> Hal Munger for planning board.
>> Great. Um, thank you everybody. Um and we will get going with uh the first agenda item is a reorganization discussion. Um we need um a vote on a new chair um vice chair and financial
layers on for um the coming year. So I open that up open the floor for discussion >> nominations. >> Are the current officers willing to serve again? That would be the question. Yes,
>> that would have been my question. >> If you have a good thing, why should it? >> Yes, I would say. >> Yeah. Um and um yes, I think the answer is yes for all. >> Okay. So, you would not be compelled. Just checking.
>> But the floor is open for any nominations. >> Alan Rob. >> Whoa. Whoa. I nominate I nomin I nominate Tom Callahan as chair. >> I second.
>> Okay. There's been one nomination for Tom Callahan as chair. Um and the second >> I would nominate Jenny as vice chair. Sorry. Oh well. >> What's your preference to take them all at once? You >> could do as a slate.
>> Do it all as at once. all at once. >> So you want to add to that? >> Add to the slate. I would I would add proposed to add Jenny Russell as vice chair and Pete Jackson as our financial leaison. >> Okay. >> A second. >> And Robbie, would you consider that a
friendly amendment? >> Yes. >> Okay. Um so we have a motion to nominate uh Tom Callahan as chair, Jenny Russell as vice chair, Pete Jackson as financial leazison. Um, and it's been seconded.
Um, any other nominations? Hearing none. Um, I'll take a roll call. Um, Kathleen, >> I would vote in favor. Gladly. >> See, >> in favor. >> Robbie. >> Yes.
>> Pal. >> Yes. >> Pete, >> yes. Jenny. >> Yes. >> Um, yes. You're stuck with us for another year. >> Thank you. >> Always a painful part. >> Wave the speech.
>> So, >> one of these years, one of these years, it's not going to be so easy. >> Is that a reorganization or not? >> Yes. >> Officially reorganization. >> Um, yes. Um, so the next thing on the agenda is approval on
>> with thanks from Grateful Nation. >> Yeah. By the way, thank you um for your confidence. Um we will endeavor to uphold that confidence over the year. Um approval of the June 22nd, 2026 minutes, which again Jenny beautifully prepared.
>> I would move to approve the minutes. >> Second. >> All right. Um so motion in a second. Um any comments, any additions, edits? Um hearing none. All in favor? I mean, I'm going to hit the roll call. Um, Jenny,
>> yes. >> Pete, yes. Steve, >> yes. >> Kathleen, >> yes. >> Yes. >> Robbie, >> yes. >> And Tom, yes. As well. All right, we can bring our first presentation to the um
to the well, first Nick, why don't you come first? because the first three or three and a half um discussion items what's not on the agenda but um but I do want Nick to speak to is also some of the timing of
the Tucker project that we um discussed last week and obviously we met with was it last last not last week >> two weeks ago two weeks ago or the first week when did we meet with you >> one of the last two meetings we met with
the Tucker PTO folks um so Um, so Nick, however you want to start, but between the Tucker project, the Atherton Street Fire Station, the Milton lock up and monuments and historic markers are all >> they're all you >> are all you part you.
>> Why don't I go in reverse order then and then do that and talk kind of a little bit together. >> That's fine. >> Yep. Uh so on the monuments and historic markers um we actually the inspiration for this um came really from looking at what the
cemetery was doing with their growing stones and monuments work um that the CPC funded last year and that would be commencing uh I think very soon this summer. uh was it just spurred us to think about our own inventory of historic markers and monuments and
really lack thereof and lack of kind of thinking about proper maintenance for long-term care of those. So our office between the new system town administrator Cody Casease and myself um reached out to Steve and others to to just make sure we were not missing any
on the list. So, we provided a full list of those that we're seeing right now um that are written materials. We're a little vague on cost right now because we're really trying to get to a place where we understand what our needs are. Um we have uh one vendor who will
be coming into town um next week to to look at the ones we'll put on the list and suggest um a maintenance plan and inventory plan. Um but I think broadly the concept is similar to what the cemetery is undertaking where they're documenting the quality and condition of all the gravestones not the some of the
historic markers of bonance >> um making improvements or maintenance and long-term care and then documenting uh them from there. So that is what we are proposing as the concept of the plan seeking CTC feedback on an eligibility
um as we work to kind of finalize what that scope might look like more specifically. Um there are a few that are in worse condition than others from our very um unprofessional eye. Um but that's kind of what we're looking for for assistance on us to just validate in terms of the markers that are around
town that are kind of just there and not necessarily being maintained by any specific entity to categorize documents, record them and then if necessary invest in in care and improvements. So at this point, would you be just
doing the inventory and a kind of a plan? >> What we think is really that kind of initial inventory in evaluation, right? >> Um but we'll defer to to the vendors if they see one that's more um in a more dire need. Maybe we'll bring forward a
proposal that would improve um one or two of them. But I think our concept is really inventory and evaluation as we work towards um better maintenance moving forward. I shouldn't say budgets, you know, and a maintenance game plan for prop.
>> So, do you expect um to know um a budget by the end of August when there's deadline? September. >> That's what we're working towards. Um we've been reaching out to a few different um vendors that work in this field and um one's been responsive so far. So, we're hoping to get more
something more concrete after engaging with them. >> And in terms of priority, how do you define priority? Is it condition or is it danger or is it historical value or what? >> And that's again just because we're really trying to keep this in a kind of
a phased approach and getting that inventory to be able place to be in a place to evaluate what kind of needs to happen or what doesn't need to happen. Um so I I don't think I have a good answer there. I think we are trying to maintain the markers we have. um if
those are falling into disrepair, starting to um in need of attention, then we would prioritize those and then just have a game plan for the balance from there. >> It would seem to me that that condition is a big thing and then maybe
significance. You know, we have something really historically significant like these monuments out here and you know, maybe they go to a higher priority. >> Yeah, I I wouldn't agree with that. That's something we all have to think. >> I mean, there's such a variety. >> Yes. >> They're all so different.
>> And and if you're interested in read in doing the true centenery ones, two are missing entirely. >> I mean, the 350th, I don't know if it's only the poles that are broken or the signs themselves. U
those are would be relatively easier. The two centenery ones, they we have photos of them. There are photos of them but they're missing entirely. >> So the consultant will help you come up with that criteria or whatever.
>> So you just raised the the issue I have is so it's very clear CPA can fund a a study and analysis like this. It's also very clear to me that CPA can fund restoration of historic marker that is
in need of it. It's not clear to me that CPA could could do a new historic mark. Um, um, >> even if it's replacing something that was lost to >> age or whatever,
>> I don't know, Kathleen, if you encountered that. I I I seem to remember some discussion on the statewide level on this that that >> um it's it's it's it's potentially, you know, could be part, you know, like a
lot of the things we've discussed if it was part of a larger project, you know, you can put up a sign at the softball field if it's part of a larger, you know, capital improvements project, but not independent of a larger improvement
project or you know so that I'm not ready to say one way or the other but that's is something to look into and also >> probably of consideration to whoever you hire to do with the plan of like okay what's the funding strategy beyond CPA
too for for needs that might not be CPA but maybe I'm wrong >> no I mean I sort of looked because I was kind of curious about that because they're not really like you know I always make the point that it's It's a dirt law, you know, we have to have some dirt in
>> and so um uh but there have been on the I'm just looking on the website now lots of examples of using CPA money certainly for gravestones is is certainly not an issue but there are several projects that have been done over the years to
fund the restoration >> right yeah >> um of of uh you know or you know replacement of existing ones I said we wouldn't be able probably to do new ones. >> Yeah. >> You have a recreation but
>> restoration or if you said or you knew that you had one and it's, you know, now it's like got hit by a truck or something, you know, that's a replacement of an existing. What we probably couldn't fund is new monuments. >> New monu like somebody wanted to build a
statue or something. >> Okay. >> We probably could he says there were two monuments that used to be in the field and they're no longer. and we >> recreate that. That's that's issue we're not going to solve tonight. >> Yeah. >> And it also goes to the other project
Joe Mugman's project. Yeah. Our proposal um where he proposed historic >> historic markers on local parkway >> which I believe we're Joe's on the call so we're going to hear from him in a few minutes. But um but you know I believe
those are not there. He was just >> Yeah. Yeah, I mean in Hansen in 2020 they did purchase and placement of historical markers throughout the town. >> Okay. >> So, you know, I'm thinking, you know, >> we need to do our research on that, but we and >> I don't know that we're necessarily at
the stage where we would be asking for that. I think that's what we're trying to get to a place to understand better what a reasonable budget would be for kind of an initial overview of everything and evaluation of everything to then move forward into restoration um and potentially be replaced.
>> Yeah. I'm just trying to see. Oh, so it was $4,000 for Hingham to do an inventory um of its um of its uh markers and that sort of thing. But that was some years ago. >> Yeah. And that's just an inventory.
>> It was the inventory >> professional evaluation, >> right? Preservation of the markers and that was 2008. So add another% to that. >> But that Yeah.
Um, >> right. >> Well, you'll look into that and let us know. >> Yes, we intend to have a proposal for September with these questions answered. Um, but they're helpful in the meantime for us to start formulating that. Thank you. >> Lock up
>> uh lock up. So, I know this committee is aware of that project generally uh more specifically the window replacement. I think in the application it said June start date but they are mobilizing for starting on Monday the 13th of July to do the window replacement which we had
treated as a sort of phase one. A phase two was building envelope and roof evaluation um and improvements. So we intend again to bring forward a funding request um but that will be affected in
a couple different ways. First is the window project portion is $85,000 and the appropriation is um upwards of a couple hundred thousand. So there may be money available in in what has been previously appropriated for this work.
Um so it could be you know we depending on what the budget is um there may be money there that will be turned back to seek leave after this project is complete. Um, and in having at least one vendor out there, they think there might be more of an opportunity to do repairs
rather than a total roof replacement, which I think had been the initial um, conception. So, again, we're in the process of working with the contractor to do the window project, which has been um, delayed, and we appreciate the committee's uh, patience on that one, as we finally got that out to bid and
contracted. Uh but we intend to submit a a finding funding application for the next phase for the fall. Scope is a little bit kind of still um wishy-washy just in terms of what is actually needed down there. Um but we'll be sure to have
that seed up by by the um by the fall. >> The initial project was both the windows and masonry repair and the masonry repair wasn't done. So, do you intend to go ahead with a separate masonry repair project with the initial funding that
you were given? >> Yeah, we pulled So, we had a a bid set that had both in there. And in talking to um contractors, it really felt that it would be two different kinds of people that would want to have do the work. So, we we separated the work. Um
our intention was to have all of it done by the fall. Um I think our goal is to have the masonry under contract um and have a better sense of the roof. But again, we don't um that's still something kind we're working through. So the delays on the windows still trick trickling to um further impacts on
completion of all of phase one. Um our hopes are to be in a better position by the fall to to request a nice aspect of it. Um but from an eligibility perspective, >> that's good. >> Sure. >> You're intending to do a separate masonry project to finish up phase one, >> correct? >> Okay.
>> Does the roof leak? the leaks that we've had received complaints about are really around there's a skylight in there. Um, so it's it's been the complaints that I've been made aware have been um more or less limited to in that vicinity, which um
we're hopeful that means maybe a total replacement isn't necessary. But again, that's something we're still trying to to map out. >> There's the study of the roof was part of the first >> the first money. It was do the windows, do the masonry, and study the roof to find out what is needed. Can the slate
be reused or not? Well, can some of it be reused? Possibly you could if you couldn't re reuse all of it. Maybe only new on the front half and the used on the back half. That was the money for
that was built into the the $220,000. Um, so what you're discussing is the money to actually do a roof depending, you know, whatever it is that is determined to be needed.
Well, if that's the case, then he could use some of the phase one money that's not needed for the masonry if there's anything left over to get an eval, you know, >> to get an evaluate that that was built in the evaluation of the roof was built into the first 220. So,
>> so it's within the scope of the >> this is the money to actually do the roof >> and we hope to be in a position to have kind of a a more specific ask with a budget and and behind scope by September. is possible that we we aren't in that position, but um we obviously
wanted to keep the the project alive and try to keep um it moving forward, but at the very least >> the window replacement should be complete by the end of July and then we're um hopeful to keep the rest of the project kind of moving on those tracks and be prepared to to really make an ask committee, but uh we're optimistic
>> because to get numbers by the end of September, you need to do the study of the roof >> now >> in order Yeah. Yeah. >> Yeah. I mean because that again that you know >> so it was both a timing issue and a budget issue. So it seems like 280 would
be the upper limit of what we're talking about if you have potential reserves from the first year. >> Those yes with the but that those numbers are >> ideally yes but those numbers are older and um but maybe there savings if the
scope is reduced but they are just a little bit older numbers. Has it been an RFP? I made some big TBD. >> Uh, no. We were trying to I don't know where it sits with Consolidated. I'll check in, but um >> I have an 8:00 I have an 8:00 with Tom in the morning contract.
>> I'm not sure. I'll be there. >> All right. So, let's move on to um your choice, Athetherton Street Fire Station or Tucker. >> Sure. No, thank you. um on Atheon uh chair Brian Walsh of the fire station building committee couldn't be here
tonight and we we don't have a lot to present at this time at this time. The architect and the OPM uh the owners project manager on the project are in design as we speak um for the committee's knowledge the the town meeting did vote at the Maytown meeting
to appropriate a million dollars to um to bring the design to a level where it could go up to bid. Uh that design contemplates an addition and renovation of the existing structure. Um renovation of what you see addition in terms of at
least one additional bay um built onto the structure up to two more bays in total uh when the project is said and done. What those two additional bays where they will be whether they'll be attached or detach from the building kind of to be determined for this
committee's um kind of scope. But I would view those two additional days most likely as going to be total new construction. The rest of the project really is about renovating and rehabilitating the existing structure from masonry improvements, building envelope improvements to interior renovations of the existing bays and the
living quarters and an addition of if you're looking at the structure. The original kind of concept design included an additional bay to the right of the two bays with um an expansion over it um to expand uh the the crew quarters up above. Um
so we will be in a better position to describe that project in greater detail later in the summer as the design team continues. They are marching towards a goal of having materials ready for warrant committee review um in se August and September ahead of a fall town
meeting um which we anticipate to be in October. It's a it's a compact schedule. uh things will have to move quickly. Um so really I would be interested to know what this committee would be looking for to evaluate whether to fund it, how much
to fund it, what the committee can and can't fund, uh what your perspective is on that so that we can start to pull that information together um to be in a place and and then really what your timetable would be. I know uh there's talk about trying to meet again in a couple weeks. side will tell you if you're looking for feedback from the
designer and the the project team that won't be ready by then. Um the warrant will need to go to print for a mid-occtober town meeting by like midepptember. So um we'd be looking for final warrant articles, you know,
completely done and complete by um really early August. So like so this warrant committee can get to work. It's a it's a tough timetable. Um so really it will be helpful for us at this point is understanding what the committee is interested in learning more about
specifically and how you see CPC funding being possibly used on this project for not. >> Can we just before we get into that just lay out the timeline again a little bit? So early August uh Warren Warren article
um goes to printer warrant would go to the printer in midepptember or an octo midocctober town meeting. >> Yes. So >> in a November vote. >> So I'll work backwards. Yes. So yeah
ballot question because the street project will require ballot question that exclusion. So that will either be on the state election ballot or require special election in in mid November or early December. So in that approximate time frame. So like early November to mid December as a possibilities for the
ballot portion town meeting to take place before that. Town meetings supposed to fall on the fourth Monday in October. That clashes against early voting and everything else the town clerk's office is doing. So likely that will land a week earlier. October 19th potentially. So October
19th special town meeting. um warrant needs to be printed with warrant committee recommendations and comments by the end of the second week in September. So now it's question of how much runway time does the warrant committee have to consider articles. So
that's where we say ideally today. You know if we had to we can let that lag a little bit. You know they're well aware that an Appleton street project article is coming. Um, so getting that specificity by early August, mid August is what we're we're shooting for. Um,
and for this committee meeting, kind of a similar time frame because that article will have to say how much money do we need from the voters and in town meeting to appropriate, how much money is CPC interested in um, and willing and recommending to commit to the project as
well so that they can go um, to the town at the same time. Do you want to say a little bit more about um obviously as you know typically our our process has been to bring articles CPC CPA articles in front of a springtime meeting. This
will be the first time there's nothing wrong with doing that but there's this will be the first time we were bringing it to a special town meeting in the fall. Um um just talk you know for people listening
and whatever just talk us through why that would need to happen and you know those funds would have to be committed >> um before a vote. >> Yeah. So the um one of the issues that
with waiting for CPC money would be that the town would still need to have voted the full appropriation for the fire station project. so that we can put it out to bid, we can sign a contract and then can start work in the spring of 2028. So if we waited until May, the project would have already been fully
designed, fully bid out, we would have had a contract in place and so we would have had to fund the whole amount of the project with general fund money um tax dollars. alternative. >> So yeah, so the concept of putting the articles together so that they're approved at the same time meeting and
there isn't a risk of um the money being received as supplanting um other monies which CPC can't funds can't do. So the idea was to get to a total project budget amount from both the tax levy and the residents and from CPC. So the total project budget is appropriated, say it's
$16 million, $X million from CPC or X00,000 from CPC and the balance to come from the tax. So that'll be subject to voter approval of course. Okay. >> So my question, so are we we looking to do this appropriation out of money for
fiscal this fiscal year 2027 or are we looking to appropriate from 2028? It would be debt. So it wouldn't have an impact. >> We have to factor in the debt service. >> The debt service wouldn't end until
fiscal 28 at the earliest. >> Okay. When the money is drawn. >> Yeah. So I just I just wanted to see >> it could affect your out of project appropriation because it would have to factor into the amount of money you have for fiscal all and we can get that
>> that figure will also depend on what the amount of money. >> Yeah. Yeah. No, but I just for my own thinking, I just wanted to make sure that I had factored in where it was whether because because when I represented Plymouth, it was not unusual at all for us to do October town
meetings that would have CPA articles that were for this the current fiscal year. >> Okay. >> So, fiscal 2027 >> and so I just made all the recommendations for that fiscal year, >> right? We Yeah. So, I just was asked to see >> Yeah. Yeah. No, that's a good question.
It's a good question. Um, okay. So, you had asked us what we would need, and I think I'm going to let other folks speak to this better than than me, but I think, you know, obviously we can only fund the historic preservation portions of the project. Um, which are generally,
I think, defined as the exterior of the the building. Um, so that's I think the breakdown we're going to need to see. But but Steve and Pete and and Jenny and Kathleen are in >> I think we need an identification of
what elements of the construction are considered to be eligible or you're applying for to be used CPA funds to use and I don't think it's exterior building I think it's roof siding windows
you know chimney whatever So, I think we need a breakdown and what those individual items will cost. I think, you know, that's a start. Um, I do think we would need a projection of
what the debt service would be on whatever amount we do. If it's a $3 million thing, I think we want to before we vote it, we'll want to know, you know, what we're going to be on an annual basis funding uh to pay that debt service.
>> Um the 16 million, where did that figure come from? For starters, >> it's it's an early cost estimate um based on the owner's project manager kind of taking a square footage cost and
quantity and just doing rough math on that. So, it's it's a very high level cost estimate without specific information related to atheon per se. Um it does include you know it includes a placeholder for the additional bays that we talked about, you know, the two additional bays over the three that had
been planned. includes I think upwards of if I remember right I think it's like $1.5 million just for temporary quarters for moving the fire department out of there to a temporary location for the duration of construction to move back in. So the
cost estimate is is high level but it's driven from their experience on similar projects. Um what will happen before town meeting is there'll be a cost estimate of the design documents at whatever stage they're at. Um so we'll have a more refined cost estate based on
this specific project with the design that the architects have have worked on. So um that's a high level hopefully the high water mark. Um they did this right uh and we expect that number to hopefully come down. Um but and that's a
total project budget includes a soft cost such as the you know architectural fees, the project management fees and any other soft costs that include. So, so I'm a little confused about the bays. So, in here says up three additional bays, but you said two additional bays. There's two There's two bays now,
>> correct? Yes. Sorry. Yeah, there's two additional bays. Now, the design always included adding on a third fullsize bay to the front of the building. >> For a total of three >> for a total of three at least, and now the building committee over the past year has recommended that two more for a total of five be constructed.
>> So, so does that mean there's five trucks that have to be fun? >> That's right. That's more than the headquarters. >> That's right. Yeah, that's more than the headquarters, right? >> Yeah. The the challenge of the existing bays is that they um don't
>> they barely fit the current and they're over >> there's an open floor below. Um so there is a logistical challenge with the size of apparatus these days fitting into those bays. So the the you know a two two a full a new station with two fulls
size bays >> may have accomplished some of the same goals as as this does because it's just um it's just trying to get some more fulls size bays is really the goal. There's plenty of equipment to be stored that we now kind of um fit where
possible. Um, and it also would allow the department to retain apparatus after what we would typically move on from them to serve as reserve apparatus when the other engines are out of service or broken down. And we've gone periods without a ladder in town because we don't have a backup ladder. So, it's
trying to solve some of those problems. Um, again, what that exactly that looks like, whether they're a part of the building or standalone kind of separate building, um, is still what they're working on through the design phase. So does it also mean a bigger staff as well?
>> No, the active um use of the station would remain as a single engine um um station. >> So the rest is just storage space >> storage space for additional equipment that um for both reserve equipment and
future and additional equipment that they maintain currently. There were also some talk about um you know like equipment from us potentially states for for you know the blue hill for >> yeah know that's a good point. It's also trying to think about where should the
department be you know 10 15 20 years from now. Um what we don't have is a large um off-road um brush tanker. We have a brush truck that has a few hundred gallons on it. So the idea of having the ability and the space if the
tower were to acquire a tanker to be used for future brush fires like that's that's another ability to um increase the overall storage space at >> so can I keep going? >> Yes please please. Yeah. >> So um what happens if the voters turn
this down? >> Uh the project would not be funded. So the project would need to be reconsidered, brought back to the voters, brought back to town meeting after changes or not. It would just mean the project's not approved and it doesn't go forward until it can go until it gets approved.
>> So it's not a plan B right now place. >> Um no I not at this point in terms of um No, I wouldn't >> plan B ought to be incorporated by the fire station building committee into the present plan.
Well, people don't usually do that, you know. >> Well, no, I realize history of municipal. >> But if you if you go out with with >> this station, give five bays the and the voters turn it down.
>> Then you have to back start over, do it all over again as opposed to presenting something that is going to appeal to the voters the first time. And that's not your job. It's not our job. It's just an editorial comment. Uh >> I would say generally a backup plan is
something less expensive or something smaller. So I would say that >> could you segregate the rehab and the one new bay because you said it's going to operate as a one bay station and have you know a separate building for two new
bays as a future project or something that we >> it's a possibility I it's a possibility for sure in terms of what whether I don't know what the design will come back to say um but I would say that all of that has been discussed in terms of a single a single
building that has all of this or two separate buildings and the separate building is really just >> storage >> storage >> that requires much less in terms of mechanicals and everything. Just want to jump in where Jenny was in what um one of the things I thought you were going where you were going with that is what
happens to our vote though and maybe that's where you question >> our votes. So our vote would stand even though the project's not going forward. How do we get that money? We have to go back to town meeting and resend the
vote. It's a typical process happens with many senior committees. >> I may you have said that before they have to go back to town meeting. It's it's dedicated funds to that purpose and it stays there until we go back to town
meeting and and vote to >> and the town couldn't issue debt or that purpose because there wouldn't be enough money to do anything with. So it would be it would sit as a outstanding debt authorization that's on our books and we will bring back periodically there will
be articles on the law say resendization so that be added to their list of something that would be sub >> um well obviously there's a number of ifs >> sure >> with this one. So that's what makes it difficult I think for this committee to move forward on it because there's so
many unknowns to it and the timing of it is is a little clunky. >> Sure. >> It's just fast. Um for sure it's >> very difficult for us. Um, >> this is just some kind of stuck in my craw. Two years ago when we said that we
couldn't fund the headquarters building because it was already funded and we couldn't replace it was discussed that there's no doubt that the committee would be coming back to us for Athetherton Street. So what was happening over two years
that the building committee couldn't come to us and talk about what they're thinking about what the costs are. So that just didn't jump on us, you know, with a week to take action. I mean, it just seems that they should have been talking to us about, you know, we intend
in your next round to come forward with a project to fund the historic restoration elements. Here's what they are. what are your questions to do it and expect us to make this kind of decision without any information you
know within weeks or a month I just think is totally unfair. you know, we have a responsibility, you know, to best use the the CPA funds and and the process and the um, you know,
the precedent being set by if we are willing to move like this on one project particular project, the largest one that we've ever done to move it like that, then does that mean, you know,
that's going to be the way we operate in the future? I think these are things that we really have to consider. >> Well, I mean, we've always known that the Atherton Street fire station was going to need CPA money. We've always have. >> Correct. >> And so, obviously, there's no question
about the eligibility of it, which is what this meeting is tonight to decide whether these projects are eligible. I don't think there's any issue with that. And so really the only question we have is how much of the project would qualify
under the standards for the Secretary of the Interior as rehabilitation and restoration, >> right? >> And so we and we've always known it's a big number. So it's not really a surprise. Um and so when when we think
about the ather street fire station um and the secretary of the interior is that we have broader authority under these under under the recommend if there's a rehabilitation that is got new construction as part of it and and and the restoration and all that sort of
thing. Those are all fundable under the rehabilitation standards for the secretary of interior. You just have to make sure that whatever you're doing as new construction is sort of sympathetic to the existing and all that sort of stuff. So it's not it's not a hard hard
line on it. Um as and so it's like we can't just we can just fix the masonry but we can't do the windows. That's not true. We can do the windows and we can do the masonry and we can do the roof and we can do the siding and all kinds of things that are part of the building. So I think the only question before us
to go back to Nick for that committee is to just sort of say what's when you go to the architect and you go to the designers and you say okay fine how much of this $60 million is 16 million you know I knew there was six
$16 million how much of that is you know something that could be reasonably covered as historic reser preservation of the existing fire station is it 20% is it 10% % you know that sort of thing and then come up with sort of a
reasonable number based upon the revenue that the CPA has. I mean you could say that it's 25% but we don't have that kind of cash to pay for that. And so that's a that's a decision that Nick and his team have to sort of say, "Okay, fine. What's available as a pot from our
committee, reasonably available from our from our committee as a pot and how much of that can be used for restoration of that building?" And I don't think we're paying anywhere near close to what the costs are going to be coming out of this committee if they >> restoration.
>> Yeah. but they're going to be a lot higher than what we are going to be able to fund. >> And we're we're we're participating in this because people we told people when we were trying to get this elect, you know, passed that was going to be something that was going to be used for
the fire stations. So, I think we have an obligation because we told people we were going to do that and that's why we needed to pass the CPA is that funds would be available. But there's no way that we have enough money to pay for all of that restoration cost on that building.
>> So we need to know what are the restoration elements and what are their costs. Is that the first the first thing >> and you can drill in it's you know estimated at 3 million but we need to know what's behind that 3 million >> and you how much is the uh east Milton
station costing? It is >> the total project budget. >> It's some of a lot of this design for all three of the stations were done at the beginning, right? So, it's hard to say to pull back and say, okay, there
was $500,000 in design work already done. But from like >> um design development to final bid docks to construction was an 11 million project or a two base station construction we build on a on a you know of clean site. >> Clean. Yeah.
>> Yeah. >> All right. We need to move on because um we have a long night here. Um I think you're right to remind us our job right now is just to determine eligibility. Um we'll formally discuss and vote on that at our next meeting, but I think there's
no question that this project is eligible. Right. I think Nick, you've heard um you've heard, you know, some of the challenges we have as a committee and and the time timeline, but um but we know the committee and you will do the
best to get us information as soon as possible and we have a coordination discussion uh scheduled for tomorrow um where you know hard dates we're going to try to put on a calendar. Is there obviously we'll strive to get you as much information ahead of the 20th. Is
there a sub subsequent meeting date already on the books for us? >> There is um scheduled them out for the full year. Um so I can get you I don't have it. >> I have that list now that you say that I think. >> Yeah, you probably
can. Um okay, we can look that up. All right. So Tucker uh Yes. So I will let them speak to the merits of the project on tech. >> They already we've done that. Check that box. All right. >> So timing um again this is where
>> it gets a little tricky to do these um projects that need to take place over the course of a summer after school is closed for us from a bidding. Yeah. >> Before you start, can I just ask you a question? If by chance your goal of
getting on the state ballot for the fire station slipped to a later November, early December vote, would that also mean um now Tucker doesn't have to go to the valley. Yeah. Yeah. Okay. Sorry. No problem.
>> Sorry. >> So there might be more money in the >> my doesn't even know where Tucker is. I withdraw that line question. >> Don't you look across the street? Yeah. >> For any of these projects that we try to do and thinking about of a summer
project, um really for our purposes, as most of you are aware, going out to bid and signing contracts so that a contractor is ready to show up and actually start when uh the field or the place is available them to start. In the case of a playground project, that
includes procurement of playground equipment, bidding for installation, for demolition um and having all of those um contracts signed so that when we can give them a notice to proceed um that is worked out well in advance. So in a case
like this for a school playground project, really any school playground project or um a field project, if we want that to happen in the spring summer construction season, we need to be able to go out to bid and sign contracts several months in advance of that date. Um so the purpose that we that there
would be a request to bring forward from a Mtown meeting would be to enable to for a project to have its full funding available so that it can then proceed to put projects up to bid to sign contracts to coordinate that work to commence you
know right when um that space is available that for them to commence. Uh so for Taco specifically again that includes trying to have all of the project appropriation tied up sooner so that those contracts and bids can be done and work and commence over the
course of the summer. Um so that's kind of the broad uh rationale why any requests might come forward just to tee up. We won't sign a contract until um all the project is all the money is in place. We could put projects out to bid with um a funding you know contingent
upon funding. It's just never appetizing for a vendor to know that they might have to sit around and wait for a town meeting vote or to wait for uh a ballot question vote. So, ideally, you're taking those steps once the all the project funding is secured. Uh so, that is the general rationale for for
bringing some of that funding request forward. Not that the construction will start necessarily before the annual town meeting, but really it's about having the contracts in place. So what you're I think what you're getting at and maybe some of the committee should be thinking of we might
be better served with these projects as it's happened you know every project that meeting construction that should start in April or May is that we got in that you know started redid our schedule so we tried to be ready for fall special
town meeting with our funding you know recommendations rather than waiting for and that way all the projects could be ready to start work in the spring when the weather's suitable. >> So maybe that's something we think about kind of reorienting our schedule.
>> Yeah. Or or I think that's a reasonable um suggestion for future and also I think I >> but that's not >> it's not no future discussion. >> Right. The other thing I thought of and we have discussed as a committee over
the years is is the idea of um two rounds um you know um just >> um you know being more adaptable to project needs basically and having in having the ability >> or reserving the ability to bring them
to a fall or a spring county which I assume some communities do. I >> a lot of them do. >> Yeah. Yeah. So, all right. Um, questions about >> mostly that's driven not so much by these kinds of projects. Those are mostly driven by the fact that we've got
purchases the other buying stuff. Yeah. >> And so it's where it needs to be in the same fiscal year because otherwise people don't want to wait that long. Not for the usual ones that we we haven't had anything like that. Um I just for my role as fiscal person
>> um I went and looked at our budget upcoming and what we're going to have available um for um this would this would be a open space and recreation and our reserve for open
space and recreation next year would be $118,000 except that $60,000 is going to be taken out of there for the warf project. That's, you know, our first year bonding cost. And so approximately 60,000, which gives us $51,000
basically for recreation projects. Now >> for the minimum 10% >> for the 10%. Um, in the past, we've tried to um have the undesated reserves, try to split them relatively equal, not
exactly, but relatively equal. So if we did that um from the undesated reserves we'd have 260,000 which would give us a total of 311,850 for recreation projects this year >> for all the applicants
>> for all the applicants. >> Um this is a $300,000 request which really means this would be the only project that we could likely fund this year. The the other thing I think we need to
discuss or look into the 60,000 uh bonding cost, does that have to come out of the 10% reserve or can it come out of the entire budget in which case it wouldn't be such a big hit on recreation?
>> I thought we discussed it and it did come out the what was allocated for open space recent open space. >> No, I don't think so. Well, it can come out of the 70% that's flexible, too. >> You just have to set aside 10%. >> It doesn't have to come from that.
>> It doesn't have to come from that. >> So, if we don't do that, that you know, >> then only point. >> Yeah. Your overall point though is is valid. We're in a you know, as a as we said, we have $6 million in press
for bonding. So $3 million in requests in total with only 1.1 million approximately to to award. So that's that's our challenge um on all these projects including project of course. Um >> but the difficulty is trying to make a
decision ahead of time, >> you know. >> Yep. No, that is a challenge. Um, so I guess I building off of that, I um I'm just I'm not saying I'm saying this out loud, but I'm not saying this out loud because this would come to fruition, but
I but um and and Ma is here. Maybe you want to speak to this with Nick, but um I know you have ambitious fundraising goals. You've made a lot a lot of progress which has been wildly impressive to to me anyways who has been
a nonprofit fundraiser for for my most of my career. Um and you're continuing to make that progress and lot a lot of good projects. Um um what would happen to this project if you were awarded something from CPC in
the fall? Let's just speculate for a moment, but it was less than the 300,000. Um, you know, I'm not going to put a number on it because I, you know, I don't want to I don't want to. Um, um, but is that a death nail of the project
at this stage or is or or are you optimistic that enough balls are in the air that you could fill a potential gap that if we can't possibly >> I think the biggest problem is that we're coming up to a deadline, as Nick said, we want to have this all done in
the summer, next summer. Maria, why don't you come up for this purpose so that the microphone can capture what you're saying. >> I think that the biggest problem is just >> getting we have a deadline now of >> I think is probably Januaryish to have
all our funds in line. >> Um and so >> I think it becomes harder and harder to that we're waiting on President's Grant and uh have reached out to we that list of other places that we've reached out
to. Um, and I mean we'll keep going until our kids are >> my daughter on the left had a big injury and still recovering from it. So I'm not willing to not keep stop but it certainly would help us get the project
>> to where we need it to be. >> Do you have any other updates, funding updates since we last? No. Go. >> I you should probably connect because I believe the CPC's un designated
Missouri, if I'm remembering right, I feel like you brought in more money than budgeted in past years and you haven't necessarily appropriated all of it. So there may be more in your interview reserve. Uh I think accounting included
that in this okay article and it wasn't that much this year that we were under. >> Okay. >> Um and you know the other thing that we didn't spend the whole historic uh preservation reserve but that'll be have to added to the historic preservation
reserve >> right >> not to the uh undesated. So, I did, you know, I reached out, Nick, I copied you reaching out to try to get I've been trying with accounting to get updated budget figures, but you know, this is year end and they're just
totally swamped and they we're hoping that maybe by the 20th we might have some numbers, but >> yeah. No, I'll >> I could I thought you might, you know, my new role as a member of the
board of assessors, I just signed um >> I think they call a warrant or whatever, but um >> in the CPA um spoken out for for the first six months and what was going to coming to the town is in excess of
500,000 just in local funds. which I thought was um was good. So that means over a million you double that over a million dollars and then whatever the city. So it's possible we'll get 1.2 this year and you know um and we should
see you know we >> 10,000 here 10,000 there got some money >> it's not going to solve our big biggest problem. you know, every little advanced island on CPA revenue picture is going
to help obviously. >> Okay. So, we'll we'll get that um I'll shoot that next week. We will get it to you before this will make that >> Lisa doesn't want to answer my email anymore. I mean, I'm a big fan of this project and you know, I think we all are
and uh we want to see it move forward. >> Okay, Mar. Thank you very much. Yeah. >> All right. We did that reasonably. We're late. We're running late, but uh that's pretty good, right? >> It went pretty good. Pretty good. >> All right. Um let's um Joe Mango is on
the line, I believe. Um and he is here to talk about the Blue Hill Parkway historic marketing application. Joe, um >> switch over to attendees so you can see who's unmute. There you go. We can hear you, Joe.
>> Okay, so you can hear me. That's great. I was really nervous because I'm not used to using Zoom. Anyway, >> well, thank you. Thank you for attending. Thank you. >> Yeah. Yeah. Thanks for considering my prop proposal and allowing me to uh
present here. So uh briefly I I think it's pretty straightforward and and kind of um >> easy in a way but um my inspiration for this to give a little context quickly is I've been following the work of Mara Holland and Andre Ripley who are working
on a collaboration between the Metropolitan Area Planning Council and the Neponet River Wershed Association. They're creating the Boston to Blue Hills project which I'm sure you've heard of by now. It's creating a walking, biking, and uh rolling
connection from the Neponet River Greenway to the Blue Hills Reservation. And the Blue Hills Parkway is a key piece of this vision that they have. Um, some of you might have attended actually the meeting they held on January 17th,
uh, which was well attended neighborhood meeting where they offered, um, a lot of visuals and proposals to reconfigure the parkway bike lane, the central island, the northbound travel lanes to slow traffic and make the parkway more
friendly for walkers, bikers, and recreational activities. Um there is a detailed and uh nicely illustrated PDF flyer by the way uh from that meeting online. It can be downloaded. It's called Blue Hills Parkway meeting
overview. Um and I have links. I can maybe send them to you. I can't post them, I guess. Right. Um, and this >> there's a Boston to Blue Hills website, too, which is excellent and also provides information on this uh proposed
project. So, it's kind of exciting what they want to do. And I've seen all the proposals and most people are in are in agreement on I think it's proposal number four. Anyway, today I I got an email from Mara and um I've got some
good news regarding this. Um, MAPC and uh, NEPRA are in the process of finishing a study on Blue Hills Parkway to enhance mobility along the corridor. I'm kind of quoting right from her email. After extensive public input over
four years, the team has developed a strongly supported design for the parkway. The final report should be publicly available later this summer, at which time the team will work with DCR to determine next steps for moving into
a more detailed design phase. The state just approved 200 million for DCR parkways in the most recent chapter 90 bill, which we anticipate will be great will be a great opportunity to move forward with this project. So Andreas
and um Mara both uh encouraged me to submit this application. I had discussed it with them up front uh because they really like the idea of having some historical signage on the Parkway. Um I think most of us realize that the
Parkway is on the register of historic places. Um, I think it's since 2003 and there's a write up on Wikipedia that you can check out if you've never seen it. Um, I think uh Tom Palmer wrote that actually. Um,
>> and it's interesting, you know, but there's also a substantial and very interesting report available in the Milton Library. um I think it's in the historical society collections that was created and submitted in support of that
application for the register of historic places and it's pretty rich uh with uh local history and uh I've drawn upon that a little bit for this presentation and it it's just full of material that could be used in a marker on a marker or
whatever. So the the main reason for this the historical status of the parkway rests of course in the fact that it was um one of the first connecting parkways designed by famed landscape architect Charles Elliott and the Mstead
brothers. The land was acquired in 1896 and construction took place in 1898. Elliott was an Mstead apprentice and later associate. For this reason, the Parkway can be viewed in a way as a disconnected piece of Boston's famed
emerald necklace, which Elliott worked on. Charles Elliott significantly shaped Boston's landscape by pioneering the nation's first regional park network, moving beyond municipal city parks to preserve entire natural systems,
preserving or restoring and even replicating natural landscapes in an era of expanding urbanization in Boston late 1800s was a major ethos of the Mstead landscape firm and one that we're lucky
the lucky inheritors of today. Uh, nationally, Frederick Law Olmstead is revered and wellknown, but the younger Charles Elliott was a gifted visionary himself and not as well known. When he became a full partner in the Olmstead firm in 1893, the firm was renamed
Olmstead, Olmstead and Elliot, which most people don't realize. It was Elliott who conceptualized transforming the tidal mud flats of Backbay and the Charles River into a scenic and controlled river basin. So he laid laid
the framework for the Charles River esplanade. It was Elliott along with other conservation-minded reformers of the 1880s who envisioned the large forested hills south of the city as a protected natural area set aside for
Boston citizens for their recreation and relief from the growing urban sprawl of the period. This um preservation of that natural setting is of course the Blue Hills Reservations. So, I'd like to to see Charles Elliott get his due as
visionary and landscape architect and uh perceive the proposed historical markers um would mainly acknowledge his contributions and his vision to the Parkway in Milton. But it's also worth mentioning that before the Parkway, the specific route
the Parkway would later follow was simply known as Matapan Road, and the northern stretch was already Blue Hill Avenue, both rural roads running through sparsely populated farmland and countryside.
Uh, and along these roadways, um, the corridor of land south of Boston was also homeland to the Massachusetts, uh, people, of course. Now, there are no confirmed ancient native sites um directly documented on
the Parkway's narrow footprint, but there are 16 native sites uh within a mile of the Parkway corridor. And um it was the wetlands primarily the Neponet River, Pine Tree Brook, Pope's Pond, and that kind of thing that made this
favorable for Native American settlement and use uh along long before Europeans arrived. Madapan was the site of a native village in pre-colonial times. Um and there is an existing native quarry site that few people know about which is
now protected by the city of Boston. literally a stones throw from Manipan Square. So, I think there's a good reason and there's plenty of interesting local history to include on maybe three markers as I put in my proposal. Um, and
I think the timing couldn't be better with the Blue Hills project. Um, which looks like it's going to happen. So, that's kind of my thinking behind this. Um, I don't know if you >> Well, thank thank you for bringing it forward, Joe. Um it you know it's it's
timely like you said I I think it you know the the other investment in the parkway is is also makes it timely. >> Um and there's no question of the historical significance of this. I think the only question and you and you were
listening in our earlier conversation is is I think we as a committee need to do a little research on the the idea of can CPA fund new historical markers essentially. Um, and that's an interesting question. That's really
homework that we have to do. Um I would wonder you know since you're working with Mara um Holland and and um >> Andre >> Andre Ripley is whether you could ask them if they are aware you know MAPC or
in Newip uh river wershed association whether there is any awareness of other CPA communities that might have funded similar types of projects. Obviously, they suggested CPA funds, so maybe they have some knowledge about um similar
projects that other communities might have um >> that's that's a reasonable request. I think you're right. Yeah, >> and we'll do we'll do our homework as well, but um and investigate this, but um um other questions for Joe. Yeah,
>> I've got uh two Joe. One, I was wondering what do you think the recipient would be? Who would the recipient be? >> Who's going to install? Who's going to design and install the signs? >> No. Or who's going to get who would be received the money?
>> Well, that's a that that is a question we would have to discuss. I mean, I I don't know the procedure on these markers in general in the town. I I thought maybe the historical society would be in on this. I figured, you know, Mara and um Andreas would have
some input. I guess we'd have to figure that out, right? >> Well, it's also it's a little complicated because, right, it's DCR land. Um, >> right. >> And not, you know, like normally I' say DPW would install the signs, but um but
we're talking about the DCR Parkway that they control. So, >> do you think that do you think there'd be a problem with uh them? Do you think they would allow us to do that if we had the funds available or I mean >> I I don't think there's a guarantee on
that. I think >> right you would have to be talking to them. They just we just funded a project last round that is bike signage. Um that was my second >> that that included DCR. >> It was the um the Randolph Greenway
group and then a fellow named Jesse Gordon. I don't know if you've talked to him at all. >> No, no, I haven't. He he worked extensively with DCR both for sites in Randolph and now sites in Milton to get their approval for um like
wayfairing um signage basically. >> I mean it would seem like a reasonable collaboration. It's s you know pretty small project if we went forward with that. Maybe it wouldn't be too big of a deal. I mean, I I'll be glad to talk to anybody, you know, but I'll talk to Mari
and Andre tomorrow and >> see what we can put put our heads together and see what we can come up with maybe. I don't know. >> Well, yeah, I'd recommend you talk to Jesse Gordon as well. >> Okay. All right. I will, >> Joe. I can send you Jesse's contact information.
>> Thank you. Please do. Yeah, >> we're giving a grant to him and in theory he's >> Well, it's Greenway Group or Yeah. to Right. >> And then they they will see oversee the design and construction, I guess.
>> All right. In the interest of our agenda, >> just want to make one comment. >> Charles Elliot was a resident of Brush Hill Road in Milton. >> Who knows? >> Yeah. You know, I I was going to say that, but I wasn't 100% sure. When when was when was he married when he was living there or something early on?
>> Yes, he and his family lived there. I think it was just for a few years. He died very young. He was only 37 when he died, >> right? >> And I don't know if he was living at that address at the time >> or um you know or if it was earlier, but
it was at least a few years. >> Yeah. >> Well, there's another nugget of information for a marker brings it closer to home, too. Yeah. Yeah. So, that's good. Thanks for verifying that, Pete. >> All right, Joe. Thank you very much for
bringing this forward and we will be in touch. >> Sure. Thank you. Okay. >> Good night. >> Good luck. >> Good night. >> All right. Um the next one on our agenda is Brooksfield LED lighting. I see Tom McCarthy.
Um so why don't we move on to the Forbes House. Um, I think I saw >> Lori. Um, all right, Lori and Heidi, you should be unmuted at this point and feel free to
>> Yes. Hello everyone. >> Also unmute Lori Common, assistant director at the museum. Great. Hi Lori. >> Was she unmuted? >> She was. >> We're allowed to talk. Okay.
>> Try that again. Just >> so we prepared a slide presentation. Is there a way to share that with you? >> Yeah. Yeah. I can actually what I can do Heidi is it will you will you be running
the slide or Lori? >> Lori. Yep. >> All right. I'm going to promote Lori to panelists and she should get a prompt on her screen. Um once she's a panelist
I can >> sure but >> you you should be Yeah, she should be able to Yes. >> She figured out quicker than I could say it. Um All right. So she should be able to
run the massage. >> Wonderful. So, we are requesting funding for two out buildings on the Forbes House property that in relation to the Barn Carriage House, which was fortunate
to receive funding from the Community Preservation Fund of Milton, they create a courtyard space. So, the two buildings are the shed and the plank house. And we've done some background historical
work to learn a little bit more about their significance. So I will pass it on to Lori to talk about that. >> Now you're able to hear me now. Yes. Okay. Sorry, I apparently shared I shared and did not unmute myself when I
was allowed back in. Okay. Thank you all very much. Um so as you can see from the slide um in 2019, so about seven years ago, we did do a conservation assessment um by an independent conservation
consultant. Um and her um conclusion on the two buildings is that there is definite significant architectural um elements to both of those. Um the the two buildings obviously served as
outuildings when the Forbes house property was a residential estate. Um the term shed for the one building on the left obviously denotes its probable usage for the Forbes um as a place for
storage of tools um and uh you know other small implements. Um, the plank house terminology um, likely didn't really have anything referring to its usage, but was more in
reference to the upright verticality of the boards flanking the exterior of the building. Um, the usage was likely for carriages or early vehicles. um Mary Bowage Forbes, who was the very
last Forbes member to live on the property, did use these terminologies um in her will. So, it's very likely that the Forbes family themselves called it both the shed and the plank house. um they were likely constructed in the late
19th century and while we don't have information on necessarily an architect so it's likely that they were designed by a local builder they are definitely significant as Heidi mentioned in their relational aspect to the Isaiah Rogers
designed carriage house and the Peabody and Sterns designed barn. The carriage house was designed in 1833 to 1834 in the Greek revival style while the 1880s barn extension was designed in shingle
style. And then intriguingly both the plank house and the shed feature some Gothic revival elements. Um if we go to the next slide here, we can see that uh both buildings um feature
what is called label or hood molding um which is an architecturally referential element to medieval England and again is an aspect of the Gothic revival movement. Um, additional Gothic references can be seen in the molding around the plank house's large entrance,
um, which alludes to an extended round trepoil arch, which is another, um, element of Gothic revival architecture. So, in this small courtyard with these three buildings, we have this incredible
span of reference to very significant architectural styles. Um, and the three of them together form this historic sort of service plaza right here. And so you're able to see the relation between the three buildings. Um, this is the
carriage house and barn. This is the shed. And then this would be the plank house. Um, and again, they're all around this historic service plaza. Um, and any exterior work that we do on the shed
and the plank house is going to enhance the CPC funded work that's been being done on the carriage house and the barn. Um, so Heidi, did you want to walk through a little bit about what we are hoping to achieve?
>> Yes. Um, you can see this is a building in dire need of some attention. There's a tarp on the roof and the siding is very worn. Um, there are rotten boards. Um, the roof is leaking.
So the work that we need to address involves structural framing, replacing those rotten boards, a whole new wood shingle roof to replace the existing shingles, restoring the window sashes,
painting, and regrading with the gravel apron that will um help it coordinate into the paved area for the eventual courtyard. The cost
116,394 and this is from plans created by Spencer Preservation Group, the architectural firm that we've been working with for the barn and carriage house. Um, next slide, the carriage or the
plank house. Similarly, it has some rotten wood. It has roof issues. Not as severe, but it does need a new wood chingle roof. Window sashes need to be restored.
Needs to be painted and again regraded with a gravel aiming. The cost is a little bit more. It's a larger building. Even though structurally it doesn't need as much work, >> but that totals 145,230.
Once restored, >> we will be preventing further damage and greater expense to restore them. The sooner we act, there will be additional space for the museum to serve the public with space
for historic interpretation and the other building safeguards our collections. We would be doing important work to preserve the historic landmark status of the
entire property and we enhance the visitor experience with that new welcoming space. So altogether what does this cost? 261,625. What we are requesting from CPT
would be to fund the restoration and painting of that shed and the painting of the plank house. We would raise the remainder for the restoration of the plank house, the structural work, etc.
through grants that we are working on and possibly Mary Forbes's endowment which does have funds available to address those buildings which were important part of the legacy she left
behind in her will to safeguard that these important parts of the property would be cared for in perpetuity. So, thank you very much and yeah, if you have any questions,
>> questions. >> Is the um is the project on the carriage house finished? >> We are we've run into some delays working with the federal government through Save America's Treasures. Most
recently they requested well as you know the government was shut down for a while so things were put on hold >> and then most recently they requested shuttle testing because there is some ground disturbance in addressing the drainage needs of the
cars and barn that was recently completed. The report is going to the mass historical commission then it goes to St. various treasures. Then we will proceed with the phase two, but all of
the funding from CPC has been expended towards the um the intended work on those buildings. >> Great. Yeah, I mean I did see the tour. I just kind of curious, but thank you.
>> Great. Any other questions? So, is there a priority between the shed and the plank? It looks like you're presenting them together as well as the work together, but if you were to consider them as independent projects, would you focus on the site because of
its leaking or what would be your priority? The shed is the one that is actively leaking. And really, you know, at one point we were ready to just have mother nature have her way with it, but it is predicted protected by a
preservation easement on the property. And it is an important part of the heritage of the site. But right now, you can't even walk in that building. It is very very compromised. So, the shed for
restoration purposes is 100% our priority. Um, painting both is important for the exterior aesthetics of the courtyard, but the restoration of the plank house, we could hold off a
while on is not as emergent. >> Right. I think when you uh present a an estimate in your uh final funding application, maybe if you divided those out in case we were only able to fund one rather than both of them, maybe if
you present them as separate costs just to give us a little more information. >> Okay, so that's great advice. And so at this point, we were only intending to ask for funding for the shed restoration and the painting for
both, not knowing what is available and how many other historic preservation projects are out there. >> Yeah, we did get a a long >> long list 21 applications, many in the
historic preservation category. Um the request right now is about $3 million and um you know as we have said we have approximately 1.1 available this year on 1.1 million to to award.
So, we we are going to have to make some um creative and tough decisions um as we go forward, but but we thank you for your work on this overall project, including the carriage house and um and
thank you for bringing this project to our attention. >> Thank you very much. >> Thank you. Yes, thank you very much. >> We would not have been where we are without CPC funding. Thanks. Thanks.
>> Thank you. >> All right. Uh Steve Steve Novak of the Mary C. Lane. >> Good evening. I think I know many many of you. So I am Steve Novak. I'm president of Milton American Baseball. Um and we actually have been a fortunate
recipient in the past of CPC funds and um I'm glad to say that it's gone very very well. So we're very very pleased with that. Um, as our parks and recreation department knows, we're always looking to try to continually improve uh the spaces that we utilize. Um, I think as a reminder to this group,
we serve half the town of Milton, primarily from um, Randolph Avenue and East. And so that en encompasses about 450 or so families on an annual basis, ages typically 4 to 12 years old of our baseball program. So this particular
project is addressing Mary C. Lane. Um what this would do in particular is we want to actually extend and create the infield to be what we would call a convertible infield or a 5070 infield. Now what that means it's an intermediate space and and division which is growing
far far more common not just in the state of Massachusetts but around the country. The traditional little league dimensions are what we would call 4660. That refers to the base pass as well as the pitcher mound. the length. So, it's 46 feet at the pitcher mound, 60 ft on
the base pass. What we would do is we would have a pitcher mound that is convertible that could convert back to 50 ft as well as base pass that can go out to 70 ft. That would require us to have a company come in and extend the entire apron of the infield further into
the existing outfield. We would not be compromising the ability to keep the field as is. You could play both dimensions on the same field. So that is quite common in terms of what that looks like. There's a there's over 100 such fields in Massachusetts. I think some of the table may be aware that the parks
and recreation uh department is also undergoing a master planning process. And this was actually something that was identified by constituents as a need in the particular town for our league. To kind of put this in greater context, this particularly impacts our older constituents. Now older by our standards
is our 11 and 12 year olds. Okay? So, uh, most of them, if they're playing outside of town, are playing on these 5070 fields. >> Um, they're doing so in club baseball, outside of, uh, Milton. Um, and that's a very common thing in terms of what we do. We are a Cal Ripken organization or
part of Babe Ruth baseball. It is a requirement for us when we play in our summer seasons to actually play at that dimension for our A baseball teams. We don't have a choice to do anything other than that. >> Have the 11 and 12 year olds. Yeah. Not before then, but
>> not before then. So before then it's still that 46, but we're very acquired. So what we've been doing the last several years >> is we've been um leasing space over at H Hotton's Pond from DCR. >> Um DCR has been very challenging to work
with over at H Hotton's Pond. Um, we are doing our best to make it work, but we've had to go out, including when we've actually had space to, we've had to go out to other communities and other towns to utilize their space to accommodate what we need to do in terms of game schedules. We're also spending
quite a bit of money to rent out Holden Spawn on an annual basis as well. There's not a lot of flexibility there in terms of how we schedule, so we actually probably take more time than we need. The reality is if we wait until schedules are firm or we don't account
for rain outs, they don't give us space. And so it's a real challenge to go through that. Um the other thing about this is there's two other components. One, I think from a players safety standpoint, the >> it actually improves the mechanics of players in terms of reducing injury risk
because it's actually it's an incremental transition to what will eventually be the larger field. So that's what you would see the Red Sox play on, high school baseball play on. There's really very few sports or no other sports that I'm aware of where you actually have a potential 30% increase year-over-year in terms of the dimensions of the field that you play
on. This allows for appropriate simulated gameplay in terms of base running, etc., as well as extending out gradually what the dimensions are going to look like, how far you need to throw, and what that looks like. So, it's there's a player safety component to this as well as they grow and they
mature. Um the other the opposite end of that is you'll see this sometimes over the summer if you watch the Little League World Series. Sometimes you get a young man or woman who you know perhaps has hit puberty before everybody else and being so close also has its own dangers associated with that as well. So
there's a combination effort here. The other piece that we put into the project would be additional fencing. Um, so there is, if you're aware of Mary Lane, there is a current asphalt path that comes from the parking lot which is adjacent to Randalf Avenue and leads
towards the playground area. What we'd be proposing is as we'd have 11 and 12 year olds play there more often than we >> It goes parallel to left field. Exactly. So, what we would be proposing, um, because the dimensions of this field are
a little bit shorter than the traditional 12-year-old field would be, we actually want to create a fence in front of that asphalt path to allow for particularly especially non- baseball participants and fans who are passing through not to be in danger of batted balls, etc. Um, and extending that in
left field, part of it is a permanent fence. We would then also incur the cost of a temporary fence to put up during the course of the season s not dissimilar to what you see over at softball at Geo Field in terms of a fence that can come up and down to accommodate gameplay outside of in this
case baseball during the off seasons. Um and so this is something that you know we've obviously talked to um parks department about and they're on board with supporting this project as well. And um total cost, I know you have it in front of you, is going to be over $70,000 when we kind of take this into
account. Um we we're certainly in the position to try to fund, you know, a good portion of that um with with some of our own funding and support from our community and sponsors and looking for uh CPC to help us uh get to that total number and continue to try to, you know,
make that park available to all of our players so we don't have to go out of town andor um to H Hotton's Pond as well. So that's in in simple form where we are. >> I learned some things.
I've always thought that that jump from 12-year-old to basically high school fields is >> a big challenge. >> It's huge. >> It's a challenge. And one of the reasons, you know, we are there's many reasons, but one of the reasons that we enjoy being a part of the counter organization is that gradual transition
that can happen. >> Great. >> D. So I'm trying to visualize. So so the infield the dirt part then becomes wider. >> Yes. The easiest way to put it. So your current grass of the infield portion by and large is going to stay largely
intact. Okay. So that grass part the dirt part will now that halo if you will that goes around that will be extended further out. >> Got it. >> And so then then you adjust then you have to redo the white lines all the time. >> No. So the white lines, so foul lines are the same regardless of the
dimensions of the field. It's a 90 degree angle regardless of what happens. So those foul lines never change. >> But the second >> the bases change, but what you do is you have anchors in at each of the places that you could put um you basically put a fill in there so they're not dangerous. So that if you're not playing
in that particular dimension, it just it's in the ground. You you would never even know it. Um you just play as normal. And then if you just switch the bases out to the different dimension, that base comes out of where it is. you put a different type of anchor in from a safety standpoint and that base can now
go to the prior playset depending on what dimension you're playing. So you'd actually have two different >> bases. Similarly, we would be responsible for purchasing >> what we would call a convertible mound. And what that would mean is you have to essentially have two different, you
know, we call them pitching rubbers, etc. at two different dimensions. There's different ways to do it. The most common way that is you know weather resistant is something that actually literally the the mound itself can move from one area to the other in a very easy fashion. So that would be you know
something that we would be purchasing on behalf of Mil American as well for that space because you have to have two different >> pitching rubber to do that as well. So the mountain the you lost mate. So that's an artificial mountain that >> it can be. It can be. You'll see in in
Massachusetts, Tom. You'll see that more often than not because people have a hard time with the weather maintaining both particularly with the natural dirt, the different landing spaces that the two different dimensions would create. Um we're open to either um you know in terms of trying to work through
different things and you know we're not we wouldn't look for CPC to fund any if we did an artificial we wouldn't look for any of that funding to fund that in any particular way. >> What is the dimension of the rubber on the 70 foot? >> So that would be 50 feet instead of 46
>> instead of 46. It doesn't 4T does not sound like much until you watch the two differences of the game. To put it in some perspective a major league mound if you watch the Red Sox tonight is 60 ft. So similarly 10 feet doesn't sound like much but the difference between
>> but it's 10 feet. >> Oh you know there's no doubt that >> 11 exactly that is huge. Yes. Exactly. >> You better softball when they move you softball when they move them the river
from 40 feet to 43 feet. Um and again it was a big change for >> absolutely >> for hitters. Yeah. Go ahead. >> So how often would you change? Is this like every day you'd be changing switching? >> Not necessarily. So the majority of our spring season the majority of our kids
would still utilize Mary Lane primarily in the 4660 dimension. It would be heavy use in terms of the 5070 from I would say June through August. Um that's really our our our summer season where we have to go out of town more than we
can play anywhere near Milton and and so and we also prevented from actually ever practicing on those respective dimensions as well which you know from a preparation standpoint and really helping the kids from that standpoint it's a little bit of a challenge as well for the coaches that have to work with those respective teams.
>> Yeah. >> Great. >> Other questions? >> Great. And also congratulations on your election. >> Oh, thank you very much. As we as we saw each other as well, new member of the parks and >> Oh, great.
>> Oh, no. Sorry. I did. >> My sports are very limited to Salem. That's so I didn't even know where the Mary Sling baseball field was. >> Well, we hold up. Yes, we did because we funded. >> No, I still didn't know.
That was the years that took I had no idea. I just looked it up on Google Earth. I'm like, "Oh, >> there there it is." Yes. Well, thank you all again. Appreciate it, Steve. >> All right. Uh Julie Kramer is here uh
for the affordable housing trust in um well Julie or unmute >> Billy. Can you unmute? >> Great. Hi there. >> Hi.
>> Um can can I uh show my Tom? I don't know if you have my >> I can I can um I can call it up because I did um since you gave me a heads up I was prepared here. Um so let me let me do that.
>> Great. Thank you. So, >> great. And and you'll move it for me, Tom. I guess I've never done this before. I'm always in control. There we go.
>> Stage one. Um so, hello everyone. I am Julie Kramer. I'm with the um Milton Affordable Housing Trust. I'm I'm the chair. Um I've been in front of you before and I you know speaking for the uh for the trust very much appreciate uh
your support for the trust fund. Um we've done some great work and I'll talk about that at the end of the slideshow. Um but I'm here to talk about our current eligibility application um which we um submitted um in June was
it or May. Anyways, the um you know the goal of the affordable housing trust is really to address affordable housing needs in Milton. Um we really work to support local control of some housing initiatives. Um we engage in real estate
activities, you know, um you know, most recently we've we've um worked with the uh lottery agents for the home ownership lotteryies in town, uh reading through lip applications and the lottery
materials. Um, one of the, I think, more important things that we do is we are able to make timely decisions because the funds are with the trust and so we can take in requests really on a rolling application and and I think that's
helpful to um move projects along and get the support uh that that these projects need pretty quickly in order to meet funding applications and deadlines and such. Um we also collect dollars
from various sources mostly from CPA. Um but there are some times that we get funding from um rather than inclusionary units it's a uh funding in lie of so um and we you know manage these funds and
um try to do the best with what we have. Um you could go to the next one. So, most recently, we um funded an application um from the Milton Housing Authority. Uh
I think you folks saw this application as well because it came into uh the CPC directly. Um and we have now met with them and are now in a position to award
uh funds for their project at at 65 Miller A which is 39 units of elderly and disabled housing you know with the average annual income of folks who are living there of about $19,000.
So, these are some of the uh more needy residents of Milton. The buildings, you know, they actually don't show their age all that much because the housing authority has done just an amazing job um with with little, you know, little
money to keep the property in great condition um and keep the residents safe. So, but they are 40 years old. So, they're near the end of their useful life as we like to say. Um, if you can go to the next
slide. So, um, you know, the state housing authorities are, you know, currently in a little bit of a tough spot, right? And there's few opportunities for extensive rehabilitation um, of some of these housing units. you
know, some have actually chose to um increase density at at their sites and work with a partner and get funding sources uh made available for all kinds of um other projects, but you know, for
for good reason. Milton Housing Authority is is really focused on preserving these assets, not adding more units, you know, keeping the uh project the size and also um uh you know,
serving the the the resident profile that that they've done for the past 40 years. So one of the programs is this high leverage asset preservation program and the state will match 2.5
times of the local contribution. So, uh, Milton Affordable Housing Trust with primarily CPA funds um awarded uh Milton Housing Authority $600,000 and that will be matched with about 1.5
in in state um high leverage asset preservation program funds. Uh the scope is pretty um for you know building of this vintage you know window replacement, sliding door replacement,
uh siding replacement with improved insulation. Um HVAC upgrades to some of the common areas and offices. Um there is um an allowance for some of the second floor porch repairs which you know
may present themselves as a problem once um the sighting is replaced and and connections are more brought to um brought brought out to the open. So the total development cost is estimated to be 2.2. So with our funds and the
matching funds, they're really close to what they need for this very important preservation project. So we have um you know, we have we have asked you for $600,000. We know there's a lot of
demands on these funds with some great projects. I heard I heard a few of them today and and um a few of the last the last meeting. though. Um, but it's really important that we show a continued and steady funding for the
Milton Affordable Housing Trust. Um, you know, with some of our funds, we've funded the shared housing services office annual cost. Um, we've contributed to the cost uh of the update to the five-year housing uh production
plan. We are really looking for opportunities to deepen affordability for new housing projects that are really pegged at 80% AMI. We'd like to see if there were there's a way to bring those closer to a 60 or 50% AMI. Um and you
know funding the affordable housing trust and allowing us the opportunity to have a a seat at the table. um looking, as I said, about affordability levels and long-term restrictions, you know, making sure these restrictions don't
burn off um and that they're always available to um you know, residents at that can't that are priced out of Milton. Um if you want to go to the next slide, just one more update. This was a
prior funding award that we gave to uh Winter Valley residents building six which is other under construction. If you want to go to the next slide just a few more uh pictures. Uh we funded uh $470,000.
Um this was a long drawn out process. I'm so happy to see that they finally broke ground. Uh for folks who might remember it's 36 units of new construction. some community space. Project uh construction closing was in
February of this year and it's expected to be completed uh summer of 2027. And we were able to get our CPA uh funds at work sign up on their um
>> good marketing. >> Yeah. Yeah. >> I think you just photoshopped that in there. No, I I've been on site. It's there. It's there. >> It's there. I didn't I didn't AI it. Right. I didn't.
>> Right. Right. Right. >> Fantastic. >> Julie, thank you. Uh that's great. Um and I have to say the the Winter Valley, not the Winter Valley. Well, both the Winter Valley and the Miller AB projects I think
are sort of as we designed this, right? as we have decided four or five years ago to fund the trust instead of us trying to grapple with the complexities of housing development. And also as you said earlier in your in your um
presentation um without the uh the the the flexibility of timing um you know that that the CPC uh has has had the one once
a year funding run that Miller a uh project got funded um you know um in short order um which was um and allows and obviously you know, Earl has done a great job to position that project to go
forward and get that state match and and um and obviously, you know, the most the some of the most lowest income residents in in New Orleans. So, so I you know, I I know I'm a member of the board of housing trust and representing here the
trust on the CBC. So, um, but I I do think, um, the trust deserves some credit for, uh, and your leadership, Julie, to to for acting so swiftly on on the housing request. >> Thank you. Yeah, Earl came prepared, had
us do a site visit, you know, really sort of drove home the fact that, you know, this match is literally the only way these units can truly be preserved. for Kathleen and Jenn. >> So I just have a question. I don't think
it's for Julie, but we have on our list another $200,000 request for Miller AB. Is that in addition to the 600? >> I we met we met with Earl at the very first meeting. Um and we indicated to him that that um you know, as we've done
with all as we did with Valley couple years ago, we encouraged them um to meet with the trust. Um I think by the time Earl had come here he had already made the initial presentation to the trust. So um >> so we don't have anymore
>> they yeah they have withdrawn. >> Okay thank you. >> Yeah that was my question. >> Um so two questions really. Thank you and congrats on getting the other funding. So will the rehab require any dislocation of any of the residents and
if so have you figured that out? um he doesn't think so. And you know, in my professional life, I've done some of this work. And you know, it's it's really important to get the right contractor involved, right? And they've got to, you know, the windows can go,
you know, from the outside in and then you finish up trim work. You know, you usually residents have to be out of their units for a little while while that stuff's going on, but it can be done. Um it really depends on um you know your staffing levels too. You know
that there's someone always there to open up the door and close the door for the you know for the general contractor and that it's it's a nuanced um approach but it can be done. I don't think he's expecting it. It's not in the budget currently that I have. It's really just
those are all like hard costs in the budget. >> Yeah. Okay. And then my second question actually the first slide you had of building the solar panels. So I was wondering to what extent not so this project but other projects is that a
requirement that you have or a heavy suggestion or what's the history behind um upon >> I would say it's a heavy suggestion. I would say that we really, you know, want our the projects we fund to do the best
they can to support energy efficiency. And, you know, solar was always something we pushed because there were other credits and other ways to fund them. That is slowly eroding, but um,
you know, we still hope for the highest energy a a project can afford to do. Not on this one though, I guess. >> I don't think Miller A has plans for solar, but um you know, Milton uh residence for
the elderly is uh built to passive house standards. >> Yeah, that's right. Kevin, >> are we allowed to ask how much is in the um trust funds at this point? The affordable housing trust fund at this point? >> Sure.
>> Yeah, we're um getting dangerously low. Um with these two funds, we're um about at a million dollars, which you know, my goal would always be to be a little bit higher than that. Um as you know, you
know, two projects, >> you know, get rid of the million dollars, right? or one project can. But um I think it's really more important to just show some steady money in um because you know these deals don't happen overnight
>> and so if a project has to wait a second round or has to wait till our funds come in, you know, so be it. But um you know right now because we haven't funded either one of those it the the trust looks pretty healthy but both of those
are committed you know over >> Oh no no I was I was asking you know sort of net of those is >> net of similar okay thank you >> which and of course the town farm project is all for now and you know it's
been withdrawn you know so there's still at least some of us have some hope that that will get kickstarted again and some some development could happen on top arm and that's going to need you know some CBA or trust
>> but is that the proposer of that there was one left because he withdrawn is >> um the proposal the select board governor start trustees um withdrew >> withdrew them all right >> so they took positive they took not
positive action but they took action um to um to >> rethink it. >> Cancel it. Yeah. Yeah. >> Yeah. >> Um so, you know, that was unfortunate. I think from affordable housing point of view certainly. Um
so, yeah, I think the town or government start trustees hopefully will be um sort of thinking about a new, you know, a new idea, a new proposal. >> Be nice that they'd have a public meeting at some time so people can done well. I think I I can't speak for them,
but I I would I agree. Agree. So So yeah, >> it was pretty stale. I mean, you know, the numbers that that RFP went out so long ago, the response was so long ago. >> Well, I think the respondents was
interested in and and engaged and had several meetings with the government trustees. I think that the issue is the government trustees were looking to the applicant to pay for the infrastructure improvements to governor stone name.
>> Yeah. >> And that just makes the deal not viable. Um you know affordable housing can't I mean affordable housing needs subsidy. They can't be subsidizing you know the town's infrastructure. Um and you know those infrastructure
demands are not unreasonable by residents that go southern lane but so whether a smaller development I don't know what the right answer is. Um but um um back to ground zero >> we're back to yeah I hate to say square
one. I don't think Julie and I have been involved since square one. Um, so we're back to some uh place that's behind where we were a few months ago or six months ago. >> Yeah. >> Unfortunately, >> but but I I it goes to Julie's point
about keeping >> the trust as healthy as possible. >> Yeah. Yeah. So that you know I know they that applicant asked for half a million dollars. I know in informal discussions we were expecting that request to be
raised from a half million to a million. Um so I think as Julie said a million can go quickly. >> Yeah. Most of mine in other towns it's a million. >> Yeah. Yeah. >> Yeah. Yep. It's between a half a million
and a million in you know most towns. But the two projects funded have been are significant projects. And so yeah, it's a great thing for CPA and the the committee to have supported them. It's a good thing for the trust. >> Yeah.
>> And I think the continued support at the committee is probably there. >> Yeah. >> No. And and it, you know, it's nice to have two projects now sort of under our belt, you know. >> Yeah. Absolutely. Absolutely. All right.
Um, any other questions for Julie? Um, Julie, thank you very much for your leadership and um, and thank you for coming tonight. >> Yep. Go, go, USA. >> Yeah. Is there any spoiler? Is there any >> one?
>> They're down one. >> Yeah. Sorry. >> Okay. >> All right. >> Thanks again. >> Thank you. >> All right. Um the next item on our agenda is
um where are we? Winter Valley solar lighting. >> Um and um Sarah Sarah >> I don't think it's here for that object. Um
um I don't see anybody that that would be Sarah McLaren from um from Ali. Um so I don't >> um I don't see her. And so the Milton um Landon boat project is
>> boy we got so I have 854. We we were >> we were running all sorts of behind and uh >> um up to your time. >> All right. >> Um, hi everyone. I'm Bud Matson and I'm on the board of the um, Napans Rowing
Club and I am not private I think this is the board. Um, so those who aren't familiar with us, we are a small nonprofit based in Milton and we grow out of the Milton
Landing down by 88. Um and our mission is to share the joy and the uh what can for many of our student athletes be uh life-changing benefits of
rowing with the communities along the river and we run um junior programs which are high school programs. Those are that's really the bulk of of our programming. But we also do middle school learn to row and we have adult
rowing programs which is actually how I originally got involved. I was never a rower and um I saw a flyer and and yes I got sucked into rowing. Um we are now a club um versus we used to be Milton Prew
and we converted to a club a few years ago. that is sort of the trend in US national rowing. Um, and the Northeast is kind of the last area that is kind of migrating over to club programs. So, by having a club program, our program could
be open to athletes from all different schools, which was always the case in the fall, but in the spring, um, under the, um, MIAA rules, um, it was only Milton High. Um, so by opening the
program up, um, it's still we majority of our athletes are Milton High, but we have athletes from Milton Academy, we've had athletes from Font Bomb, we've had an athlete from Denim High, we've had athletes from BC High, even though they have a program. Um, sometimes it's just
convenience of location. Um, our programs are open to all. So, um, one of the great things about rowing is a lot of times we either get student athletes who have either can't continue on their sport because they don't meet the RCB
for whatever sport they make, or we have student athletes who didn't think they were going to be an athlete, they weren't playing any sport, they try out for rowing and um, and they end up being a great rower. So um and then obviously
our adult programs are really o open to all. So um and we also have a >> we also have a policy of um a no questions asked scholarship. So if we do have a family who um feels they have a
need they can't make our fees are are expensive because rowing is an expensive sport. Um we issue scholarships to those students. So I think this year we had six students on either part partial or full scholarships. >> And what's the total number of students they had?
>> It varies. We are usually our goal is about 45 students a season. So it varies. Sometimes it's a little more, sometimes a little less. I think this past spring it was a little less. I think it was like 38 or 39. >> So um so right now what we kicked off in
November is a boat house campaign. Um, I'm sure you have all seen Dexter Southfield also is sharing the landing with us. Um, the the dock we used to row off the yacht club dock which is not a dock made for rowing. Um, it's quite
dangerous for rowers actually. Um, the when Dexter go right in front of the Yakob or >> Yes. Yeah. Yeah. So dos are higher. So, >> um, so when Dexter Southfield moved in, they brought a beautiful lowprofile dock
and they let us use it and they let, you know, kayakers use it. It's good for kayakers. It's >> wonderful, actually. That's further down the river, but further down the river and we've always, you know, that's where we've always put our launches in. >> So, that was a game changer for us.
First of all, just for safety. It's just a safer way to row. Um and so um and then they they put up their we have always talked about having a shelter for our boats. You know for a long time they were only kept up by the trees by where
the farmers market is and then when the town plotted out the land and we started leasing our plot then we we store our boats there but we have no cover. Um and we've had incidents of vandalism cars backing into them. Um, we've had
some damage, we've had some bullet holes that were in them. Um, so um, a after Dexfield Southfield put up their structure. I think for a long time we were thinking it I don't know if you've ever seen what CRI has on the Charles
River. They have a beautiful >> Yeah. >> Um, and then when it was put up there, we realized there's other options, but it, you know, because to put up a full building is a lot. So, um, so we also
decided we would love to have something similar, um, as a a place to store the boats and also to have changing rooms for the athletes because right now there really isn't a space if they come down from school or for them to change if they come down early in the morning
before they they go back up to school. Um, and for I would say the past five winters, we've been we bring our boats down to a place in New Bedford that very kindly lets us store our boats with them. They have a rowing program down
there. For a while there, we were storing them in Tai Park in a warehouse. So, not ideal because all the uh movement of the boats um isn't good for them. >> How many boats we're talking about? Um
we have a fleet of about 20 boats. >> Oh, some are about four and eight. Um uh most of the fundraising we have done has gone into buying new boats, upkeeping the fleet.
Um so the high schoolers, they use the better, more expensive boats. the adults use the older, heavier, slower boats, which is fine. Um, so, so over, so the odd of the out of our whole
fleet, there's a good eight to 10 of them that are really, really good both and the rest of them are in different stages of um, aging. >> So, we had a gala in November to kick off the campaign um, for the boat house.
We had at the Adams Inn, which was nice because it was right on the ponet and we raised $38,000. The estimated total cost for the structure that we're looking at um Dexter Southfield structure is sort of
the deluxe model. Um it costs them 550,000 to 600,000. Um when we met with the vendor um that builds these structures, we you know we were pretty knew we were not going to
aim for that. We just it's it's because we're such a small nonprofit, our fundraising is we don't have deep pocket donors. So it's a lot of you know we do erathons and we do lots of piecing together the fundraising. Um, so we are
aiming for the sort of their barebone structure. Um, we're not getting a fancy floor. We're not getting fancy doors. Um, we're getting sort of a safe tented structure to store our boats. Um, with two sectioned off areas for changing
rooms. Um, and that's sort of a rendering that we did so you could kind of have an idea of how it this is our plot here. So that's your and then Dexter would be us. Yeah. >> He'd be further away from 884.
>> Yes. Down close. Yes. This is like the end. >> You're way at the where the original ramp is for Yes. >> Els. Yes. Yeah. And we have the right now we have a container there and a quarter potty. >> Um so >> it looks like the same size as South
Jersey. >> It is. It's a little bit smaller. The foot our footprint of our lot is a little bit smaller. So, this probably isn't accurate how it looks. Their tent is actually a little bit bigger than ours. I think I have in here it is a
um 40 by 70 um foot, 14 ft high, can store up to 20 shelves. >> Mhm. >> So, those are the specs. Mhm. >> Um, >> so some of the differences that you're saying is in the interior finishes and
>> Yeah. >> You mentioned the floors that >> we're not going to have a floor. Ours will be bolted into the asphalt. They have like a a whole floor, you know, that's Yeah. So it's nice but
>> we we we've always been a scrappy organization and so we are just to have the covering and we feel you know of course we this takes town involvement because we would need the permit and um
and if we uh allowed to keep it up we would need variance to keep it up all year. Um, but we do we're trying to we want to be a partner with the town and continuing to make this space accessible like you know it's a waterfront that people should be down and using and I
know there's been other talk about you know the area between 88 warf like the park area and redoing that and um you know there's a lot of space here that could be look nicer you know and so we've talked about that too. Well,
hasn't there I mean, hasn't the yach club been using that that area? >> Yep. So, now they have like a lot um they also have a lot that they pay the town for and they have the the brick the old brick. Yeah. >> Yeah. Yeah. >> Has there ever been any discussion with
either one of you groups about using the yach club facilities for >> um portaotty for? >> Yeah, it's better. It's better for our athlete. It's it's such a different um
and they're not always there when we're growing. Like they're we're kind of there earlier in the spring than they are and then um >> earlier in the morning. >> Yeah, we're there in the morning. >> We're there earlier in the morning. They tend to like be there more evening after
work. So yeah. Yeah. So >> So do you have to pay the town for >> Yep. So we pay the rent. I can't remember. It might be around seven to 8,000 a month possibly I feel like. Yeah. Yeah.
So before we were just, you know, we were just kind of spotters honestly like we had permission to keep our shelves by the, you know, and then we would go and use the out thing and we paid for >> um I think we now part of this what we
pay for is, you know, the electricity and the water because there's hoses down there that we used to rinse off. So before we actually had a lease, that's what we're paying for. So um so we did raise our 38,000. I asked in this application for 200,000 which is the
rest of the the which is a big big ask. >> Um but first I guess if you have any questions >> questions. >> Yeah. >> So this doesn't allow for uh any growth
right? So any more than 20 votes. We have 20 votes. >> Yeah we have 20 votes. I think that with a program I think that we have sort of an optimum size of how we wouldn't want to get too much bigger actually realistically with just how many the
coaches you need and the launches you need but for all the safety things is you need to make sure you're having the reality of our program is it really will always kind of need to stay around I think 45 to 50 athletes. Um, I know
they'd love to grow the adult program more, you know, but um, but I don't I don't in the immediate future see us all of a sudden getting >> right >> much bigger. So, you said that indicated that the tent then would come down in
the winter. >> Well, it depends on it depends on the permit you get from the town. So, I know that Dexter cell got a variance so they can keep it up. It they are made for snow. So they're they're snowbearing >> um tents and they also have to be
particular hurricane windproofed tent as well. >> Um so they can ideally for us it would be great to keep it up in the winter because then we don't have to move the boats to another area. Yeah. >> Yeah. >> There's wear and tear on rent every time
on the tent anytime it Yeah. Yes. Exactly. Every time we put our ticket down. Yeah. And then like there's sometimes like a vendor showed us like with the clear windows that you can see in and but that's we found out those are
take a lot more wear and tear so it's actually better just to have solid um >> what's the town's awareness of your your goals your plan obviously they're aware of you you're paying um but
>> you know Nick Nick administrator and the select board members of the board. >> Not yet. No, but I know that I think I don't know if it was our chair or if it was probably he has already spoken with McMillano. Somebody was going to reach
out to start talking today about this. So I I think at first we made the assumption because Dexter cell was allowed to have one that the town would allow us as well. But then we realized we should never make assumptions.
So, um >> I mean it's not unreasonable to think that, but crossing the >> we've tried to be good stewards of our plot and our, you know, and the area around it. And um we try to make sure our student athletes are are, you know,
always well behaved and uh you know, good good citizens when they're down there. Um and for the most part, they are they're wonderful kids. But um but yeah, that would be a piece of it is >> you said something had to get a variance
to leave theirs up all year. >> Yes, because it's something about a temporary structure and then there's a permanent structure one. Um so there's like a variance and I don't know the details of all of that but but I believe that they did. Did it come down? I
>> I don't I mean I don't I don't think >> I don't think it's come down. >> Yeah. Well, but I'm surprised that there would have been a variance. I mean, >> it would have had to go through a year, right? >> Yeah. I think a temporary structure can only be up for 180 days.
>> Yeah. >> J, but >> I think I mean one I don't have a question. I think that would be sort of in between now and the final um application. I think that's those are the types of things we'd be looking for. or what >> if we've talked >> what communication we could have with
town even support letters from various >> town bodies that might be have an interestedness >> that's a good idea >> and residents as well >> okay >> town bies and res >> and res yeah exactly exactly it's great >> particularly maybe 88
>> warf 88 warf as a immediate neighbor is always you know would be would be okay >> and and southfield Dexter >> yes Yes. Yeah. >> I wonder whether you could approach the town and suggest a tax abatement until
this is paid off. >> And you know that's tricky. >> Well, we don't pay taxes because you know they pay rent. >> Yeah. Rental abatement, you know, until you pay this office
>> because you know it serves the town and >> I don't know. I have no idea. But a competitive bidding situation too. >> Yeah. >> They have Well, they put Oh, they put on an RFP. >> They have to bid for PLID. >> Yeah.
>> We bid for the >> stock board directory. >> Yeah. They have the custodian. >> Yeah. That whole process. Yeah. What I'm concerned about actually is the is the nature of the structure >> is that we need to be getting more
details about how how permanent it is >> because we've had issues before with eligibility of requests for things like a temp like a temporary stage you know the land that's not fundable by CPC >> and so um if if it's a temporary kind of
tent thing I don't think that's going to be something that we can pay for. >> Okay. So that if you can give us sort of more details about the structure that you've decided on and the fact that it's anchored into the tarmac and all that kind of stuff that would support the nature of the fact that it's a 12 month
>> so I think if we if the town agreed to let it be a permanent structure and not something we take out what ideally what we want because the point is that in the winter we have stories we have >> right we wouldn't be able to as I said I don't think we could fund something That
was something that you took down hurricane season and whatever. >> Okay, >> that's good to know. Okay. >> Is your lease a fiveyear lease? >> I I was involved in this and I should know. I can't remember what we did. I
didn't think it was like a >> If you put that up think it's going to be permanent and next time around you don't win the lease. >> I feel like it took 10 year. I feel like they were longer. Yeah. >> Feel like it was a 10 year lease. How long is your lease?
>> Yeah, I think it's 10. I think they were 10 year leases, >> but we're a few years into it now. So, I can find that out. >> Mr. That goes back to your >> Yeah. So, well, I mean, you know, docs are something that come out and we and
docs get funded by CS, you know, docs are not, you know, docks and ramps and those come out, you know. So I think it just needs to the nature of the structure seems has to be something a little bit more than you know couple of >> yes
>> and your lease is relative to this again the full application you're talking >> yeah no I think that's a good point >> um what's the cost for a student to participate >> we are at
950 a season Um, so we fall and spring. So yeah, 950. Yeah. And >> And was the high school or any of those films pick up some of that? >> No, they never did actually, even when
we were melting through. >> Um, so that covers um the coaches obviously and the riata fees tend to be expensive. So we we built that into the pricing so that then when they're they're racing we're not
also you know >> we changed the model of how we were pricing because >> and that also pays for buses transportation getting them to and from the races. >> So >> and and when we talked before did you
say you had some scholarships too or >> Yeah. So we um we've been having a lot of discussion about this actually, but right now we handle questions asked. So if someone approaches the director and says they can't pay or they can only pay for half, then we we fund there. Yeah.
So um >> we don't turn people away. >> We don't turn anyone away. I mean, our main thing we've been really trying to I think rowing sometimes has this real elite uh stigma to it, I guess you could say. Um
we've really um like right before CO happened, I was in talks with athletic director of the Boston public school system because we really kind of wanted to expand into the the Boston schools that are closer. They need to be close to the landing because getting there is is a thing. Um, but then CO happened and
it it was getting too complicated. But we're really trying to diversify the program. We have rowers that end up rowing at college and it was never on their radar that that was a possibility. So we have rowers at Bates and Temple
and um, you know, so that's been great to see and we just we feel like any student who wants the opportunity should have it. So, but when you're a small nonprofit, that's not always fiscally, you know, sometimes where, you know,
we've had discussions. >> Yeah. No, there's a limit. >> So far, we've been able to do it. So, yeah, good. Good for you. >> All right. Um, I think that's some of the I I you know, I think Kathleen's advice on >> Yeah, I think >> I'm talking about how the le the
long-term lease permanent C or whatever of the structure >> um would be um >> and and have some conversations with the tenant and um where yeah right supportive letters >> and support. Yes. >> Thank you very much.
>> Thank you so much. >> Nice to meet you very well. >> Nice to meet you. All right. Um the last thing last two the bio I just put on there they have really
drawn. Um but I just in case they changed their mind and showed up I put them on an agenda. Um and then um uh two in the show Brookfield let him which is a project from um McCarthy in
the consolidated he man the consolidated um facilities department I believe in town um and um and then the first solo lighting I wasn't sure is that eligible but um
>> is it a maintenance It's not really housing. >> It's it's um solar lighting in the pathways driveways. >> It doesn't really include the I mean I I >> you know
>> so I'm not sure it's all open. So, um, anyways, but >> although they could probably go to the trust and ask for money >> CPA, but well, yeah, >> if you're using CPA funds, >> they'd have to fund it from their other
money. >> From other money, right? >> Not from the CPA money. >> So, um, >> how about the Rand South Playground? Did we hear from them? >> Yeah, we did. >> Yeah, we did. Yeah, that was um um um
>> that was that was in the first meeting the first meeting >> and and he was so I watched that. I wasn't that but that's yeah a playground one was but he doesn't know where. >> Yeah. Yeah. >> So we've heard from everyone except well
one has withdrawn or two have withdrawn essentially um you know obviously the four trust did us favor by funding the winter valley project. So that is >> we don't expect would advance to the eligible to the full application stage.
Houston Avenue Bio has sent me an email saying >> they intend to withdraw. >> And um and Valley solar lighting might not be eligible. So So that brings us down to 19 projects if
>> Wow. Um and um so let me um let me just stick with the agenda. Updates on interviews. That's a quick update. But uh I expect either tonight or early tomorrow morning the formal offer uh will be made by the
pound's director of HR to our preferred candidates. Um so um this in the past week uh uh recommendations were uh references rather were requested and and um and reference checks were done by the
again the town's HR director. Um the glowing references um so that was a thumbs up. Um so Carla Evie um uh informed me tonight or this afternoon that um that either the formal
offer letter will go out tonight or we're saying tomorrow progress on Chinese. Yay. >> And the candidate was ready and willing to start as soon as she could. So >> So Jenny might get some relief before
long. >> Yes. Yes. Um, >> next meeting. >> Okay. >> Um, so this brings us to the next meeting. I just put on there in case we wanted to discuss uh this a little more, but uh discussion regarding committee
recommendation process and vote on July 20th. So obviously this is the eligibility fa phase. Um the the reason I put it on there is obviously the complicating factor of our two of the projects requesting us to speed up our
timeline and bring the recommendation to the fall time meeting. Um so obviously we can have a full and should have a full discussion on the 20th. That's really what the meeting on the 20th is for. Um to to discuss that since we
>> do we have a deadline. We yes, we have a deadline and we have no more projects o other than potentially hearing from the LED lighting at Brooksfield uh project. Um, I think we're going to have some tough dec I guess I put on there to say we're
going to have some tough decisions obviously. Um, you know, uh, not not not so much at the eligibility phase, but going in. I think whatever we determine is eligible, we need to write one of those letters that
we've done in the past asking people to sharpen their pencils and and um >> we think they're dollar requests because um you know again we'll have some decisions to make of do we fully fund some projects and then really have to
say no to a significant number of projects or partially fund other partially fund a lot of projects, but realizing that a partial funding might not be enough to get some projects cross
the finish line. So that's the dilemma that we're going to have and we can obviously >> debate on on the 20th when we meet again. But I want to just open it up now just for other comments about how we structure that discussion on 20th or any
other comments people want to talk about um uh leading into that meeting. >> And we still have Hal and Rob on the phone. So I think we need to determine for sure whether the b the bond costs we
have go against a particular um you know set aside or that it's just general to our >> to our funding because that's an important you know that if we bond more that will continue to be an issue. >> Yeah. >> Um so we think we should look into that
and talk about that. >> Yep. We can get an answer on that before meeting. >> And Nick did say that he was going to try to get some better figures for us so that the next time we talk maybe we'll have a better handle on what a total budget. >> Well, I gave him that that cheat sheet
on the Secretary of the Interior's guidelines. So that could Yeah. You know, help him with his thinking about how to divide up the overall. >> But I mean overall how much money we're going to have to give, >> right? Oh, yeah. Yeah,
>> it's probably not going to be a whole lot different than the 189 and we can discuss whether we want to continue to set aside $50,000 for admin admin or do we want to cut that back. Yeah, >> it's good to have some in case we have a
real estate issue or appraisal or whatever, but we haven't come close to spending the 50,000. >> Well, yeah, but I mean considering the gap we have >> Oh, yeah. I mean these are all these are all nickels and dimes. >> Yeah, >> right. >> Yeah. So I think that in the past when
we've done this it was pretty much a yes now is it eligible? We that went through that very quickly. Yeah. >> The discussion was really about how much do we guide them in terms of the funding request. >> Yeah. >> And um I think that's where the
discussion will >> Yeah. And as someone that's the constructing of the letter and reminding them, you know, I think, you know, we could this in some cases verbally, you know, at these meetings would be helpful. >> And typically when we write our letters, we do bring out some of the things, you
know, we the committee should look more further. We can take some time point to to to say okay >> some of that >> the notation on on the letter needs to emphasize community support or >> public avail public public accessibility
or you know the various things we we um so yeah we should we should definitely do that for the 20th >> so so then so for the 20th so we we would have the list I think you know we've talked about most of those projects are are eligible I don't think we have anything
>> I think the only I'm questioning at this stage is the um the solar pan. >> Yeah, I don't think >> and the Brooksfield lighting. >> Brooksfield lighting is the same project we funded. >> We funed it. We did it before.
>> Oh, recreational lighting. Yeah, we did try out, right? >> Yeah. >> Um >> so it's for I think that is eligible. Um whether it's a priority is another question. Um but that's that's a question for the fall. >> So I think I mean I Yeah. So I think
part of this is that we should be on the 20th we would sort of go through the list. I think most of them things are eligible but so just a question about how we would frame the letter back to the people to say okay fine you know we're not questioning the eligibility but
>> we you know a we don't have enough cash so what what can you do if we give you less and and b you know what else can you tell us that would sort of support your argument for And then I think I agree and I think
then the other the other obviously big discussion is how do we deal with the tough >> you know I'm less concerned about the fire station I'm concerned about the timing everything coming together that's you know but that's really out of our hands right either we're going to have
the information or we're not >> um and that's really on the fire station building committee and the town >> administrator and um we can only do what we can do there. Um and they they have a lot more deadlines than we're imposing
to to to meet the ballot by the fall. So um um but that's on them. Um the I think the tougher issue for us is the Tucker request um because one that's not
dependent on Bella as we determined and um >> and it's um you know I think they've made a pretty strong case that that project has to be done in the summer and because it's such a big
project it has to be bid out in the winter and spring >> to be ready for summer construction. Um, but an award of any size >> takes money out of our spring bucket, if
you will. Um, and do we want to do that? There's, as Pete said earlier, it's precedent setting. Um, um, which may not be a bad thing, but it just it is precedent setting. Um and it
um it definitely um restricts how much you know it will reduce the amount of pool we have for the screaming town meeting. Um so um >> one thought I have and we'll discuss
this a lot more than 20 leading up to now every year we we've funded studies and reports and things like that. And I really personally like the idea of supporting getting some of these things implemented that we did the
studies for. Y >> you know and for me I'd give priority to continuing to fund or finishing up a project rather than bringing on a whole new project. So I think that's a discussion we'll have on the party. >> Yeah. >> And it's not nice. Yeah. Was John Karen
saying the bridge is going to be >> Yeah. >> Um down in this wall, which is great. Um >> that's funny. Well, >> but he's got >> he's got two other projects, you know, that have been funded worth >> 115,000 that haven't started either. So,
>> right. >> Yeah. I I think we're I agree with you, Pet. I think we're getting there. It's It's been a little slower. um you know field dugouts are you know up and running the park is under construction park is under construction so you know
but it is um you know it's an exciting time for CPA because I think it's we have we'll begin to have all these tangible reminders of the benefits of CPA all around town but but um it has taken you know a little bit of time to
get there um so all right um if people have other you know thoughts in between meetings obviously email me and I'll make sure the agenda um um uh speaks to what we need to discuss but uh we'll
we'll do the eligibility determinations >> uh inform the letters with our comments and then >> have a specific discussion about the fall requests >> and then I can we also add a review of the uh final application because I think
we can tweak that a little Okay, we can definitely add that. >> So, or I mean just as an example, it would be useful to have on there, have you been funded before you just how much? Just so that we're like
seems like every question is like how much did you >> Yeah. Okay. We'll we'll I'll definitely put that on there and we can um we can um >> and I get these updates from accounting all the time and that's into the
committee that you know is the status of every project >> and I'm hoping by the 20th we will have an update of this that goes through the end of June the end of the last fiscal year. The problem is >> like I said to Nick County doesn't want
to hear from me anymore because it's the end of fiscal year and they've gone nuts. Okay, I will put that on there too just in case we do have an update of that sage. we can we can uh take a look at it >> and I'm happy to take on contacting
these people to find out the status and things like that so we can >> so um if this person is offered and she accepts um would you take responsibility that for on boarding her >> inviting her >> well definitely inviting her but doing
boarding >> I think we should uh yes but I I think we should share that since you've been doing some of the definitely But um yeah, so yeah, I mean this this past year has
been a a great sort of reminder of what you know our staff person did in the you know like >> obviously the minute taking been doing >> the >> the letters >> the well the letters and also just the the scheduling right the scheduling one
one I did all that in the absence of a staff person this so it's yes I I think Pete, you and I should probably sit with her as she um once she's on officially and um and since we do the bulk of the
staff like work administrative work, we should talk about you know that with her. Um so yeah, I would try to while she's on board schedule a meeting for the four of us. >> Yeah. Kathleen, the um the grant agreements
for this year's projects, I don't even know how many there needed to be or >> maybe there were for the the ones that we are >> that that we voted that start >> monies available to pay this >> that start now. >> Yeah.
>> I haven't done any nobody's asked me to do any of them. So that's >> probably that >> try to identify what projects require one some >> right okay >> maybe we'll invite you to
>> that that's something a s person could help >> and not not in terms of a legal but just in terms of communication >> with the application applicants of like >> okay connecting the two of you whatever
making sure the ball is moving forward >> or that not the right people. >> Yeah. >> Yeah. Yeah. >> Or that they respond. They don't get a draft from you and you don't hear from them for two months. >> Yeah. That's usually what happened. >> Yeah. So a sales person could >> and your willingness to continue to do
this on behalf of the committee >> as I'm retiring sort of. >> Yeah. >> So you're sailing more. >> Yes. and there are clients that have been happy to say thank you very much for working with me all these years but I'm done.
>> All right. Um I am looking for a motion to adjourn. So moved. >> A second. >> Second. >> All right. Um all uh the call for vote. Jenny, >> yes. >> Pete, >> yes. >> Steve, >> yes. >> Yes.
>> Pal, >> yes. >> Robbie, >> yes. Um, yes, unanimous. We'll see you on July 20th. >> 20th at 7. Thank you.