All right. Today is June 8th and this is the Molton Library trustee. Do we uh start with a start of the meeting? No, we just start. Just start. Okay, good. >> Um I don't see any citizens, so no
citizens speak. We'll move on to the secretar's report um from May. That was while we're in the cafeteria for the little room. >> Any questions concerning? >> I'll make a motion to accept the
secretary's report. >> Thanks, Sean. >> Second. >> Second. All in favor, if you weren't there, you can. >> I abain. >> Do we have a secretary? >> Oh, I see myself. >> Okay.
I'm ready. >> I just All of a sudden, I'm realizing I'm like, she >> Yes, she's usually excuse me. >> You know, as a former secretary, she knows you're supposed to record the motion in the second. >> Yeah.
Um, okay. Next is committee reports. We are want to start off with the building committee and Chris, do you have things to share for us? >> Yeah, a couple things, some good things. Um, so first of all, we had a meeting um will and I had a task force on the
library working with Nick Milano and Matt Zo. I think he's a big developer in town and around town to get his um input and um opinions on the RFP, which is what we were looking to do because there was some concern, should we do an RFQ, an RFP? But anyways, it was a very good
meeting and and I'll just have to say that I was very pleased of Nick's interest in the whole library parking um need and trying to help us with something through. So, um, and then secondly, we did receive an RFP today, so we've been waiting for it for a very
long time, and, um, our consultant just delivered it this morning to us. Um, she got a new job a little while ago, and she's been kind of out of touch with us, so we haven't really heard much from her. So, um, I think this is probably going to be our last, um, communication with her. we're going to um terminate
her contract and which I think she would like to do as well >> um and just kind of settle up with her than what we've done. >> Um and then very exciting hopefully really exciting news the yellow post next door is going on the market.
>> Oh really? >> And wow >> I don't know how many of you were here when that dentist was going to try to buy it. You were here. >> Yeah I was here. Yeah. >> Yeah. I mean like so Nick is um >> has an executive session with the select
board tomorrow. Talk about that possible. >> I mean to me the town should buy this for that type of purpose whatever. >> Yeah >> certainly to help us out. >> Um so we'll see what comes of that you know. >> Um
>> great more to come hopefully. So >> can I ask a quick question about the consultant? Do you have to if the RFP goes you're reading the RFP? Do you guys need a new consultant to be to work on this or >> I think we might do it.
>> Oh god. I wrote the Ker RFP. I know it didn't got tweaked before it might but I don't know. I think >> between me and Cheryl and >> some of the other people I think we could get to >> I know was also on hold for a while
right? What was it? and I think was working with you guys. You guys were doing it together a little bit work. Okay. >> But yeah, we haven't worked with them at all in a long time. So, >> we just share on the task force. >> Okay. Yeah. >> And Nick showed some interest in being
involved in that too. Um or at least reviewing it or having somebody at town hall review it with us. Um, and our goal is to have a what we would have as our final draft of the RFP and then the se we pass that to the select board to look
at it one more time um, however they want to look at it. So, and then I just I had a conversation with uh, Nick Milano last week when he called to let me know. So, the story of the yellow house is that a realtor came in, went up
to the reference desk, and said, "Hey, um, I want to know if there's any historic information about whatever the address is." And within 30 seconds, everybody in the library knew. Within 60 seconds, Chris knew. >> Yeah.
>> And then the next day, Nick calls um because I think just like Chris said, they reached out to Nick. And so it's um I put on the really hard cell that it it would >> complete the town center. It would it
would make sense for the town center. >> Um >> a little bit of money spent now versus too much money spent in the future. >> So we'll see. Um like I said, it's it's on their agenda for executive session tomorrow. >> Yeah, good. We should really ready to work then.
>> Yeah, we might have to do that before the week. Another question on the consultant. Did he pay her in full or just partial? >> We just partial initially for retainer. >> Do we still owe her money or did she owe us money? >> What's that? >> Do we owe her money or did
>> we would owe her? >> We we weren't going to pay her anything but she delivered today this morning. >> Okay. So, >> we you know any more than what we are going to but >> we're going to negotiate. >> She said she's going to you know she's she she realizes that she hasn't been
there for us. So, I don't know. I think we can hopefully negotiate it down >> quite a bit. So, >> and what about we're talking about the RFP, but now we're talking about the yellow house. >> How will that all fall? >> That's a great question. >> Yeah.
>> No answer. I mean, the the yellow house. So if the yellow house >> sounds like a book, so if the yellow house is a real possibility for the town, >> um that timeline gets pushed out through
at least October, September, October. So it would be a town meeting issue. Um in which case if it it might mean that we table the RFP until such a time as town meeting decides it if the yellow house is a
solution. Um because if the O house is it might be a solution for town center in general and library parking is part of that. >> Um so I think that's where we would be. >> Yeah. Yeah. >> Because how much land if you're keeping the yellow house >> how much land is there for parking?
>> It's a good question too having the town engineer look at that. Um there there's the possibility of just building parking right up to the yellow house >> which would be the same amount of land as the parking excuse me
>> like this on the on the other side of the island. Select those two sets. >> It's about that. >> According to the boundaries, it's exactly the same. >> And then you could also go behind two rows of two rows of cars.
>> Or if you go behind the yellow house, there's there's more space there. That would take filling in. >> So I don't know the number yet, but like >> what's the request for proposal for? >> It was for the um the property on the other side.
So I mean it just makes sense that that does unfold until we see what happens tomorrow and where it goes from here. So >> what is the process of the library buying of the house? >> Um
we don't literally >> the trustes own properties has to just like work doesn't it? >> That's what I was it >> well the trustees owned the property for the kid. So there's it's happened before, but I
don't know if it's good practice. It um it's also tentatively going to go on the market for 2.995, >> which would mean there'd have to be fundraising. There's we're not two 2995 liquid.
Um, there's also some debate whether that's >> gonna be the sale price or if that's >> Well, I'm just asking like if >> No, I think it's >> if the town gets stuck and there's something in the way, is it even possible for the trustees to >> Right. I mention I said to Nick that there's um the potential for the
trustees to um >> to take back that library. >> Well, no, no. To to help with some of the funding for a project like that. >> Yeah. >> No, I was just asking like literally is it really possible for trustes to sign something? That's a good question because if they say no, yes, we should
know. We should know the right answer. >> You should know the answer. I could ask >> when does it go? >> We don't know. >> He hasn't said. >> So, this will overlap a little bit probably with the discussion about Labraet, too. Um >> because Labber is going to go on the
market in early August and the schools are >> um seriously considering it. Yeah. >> To buy that land. I could uh reach out to town council about the question. >> Oh wow. >> Compared to the cost of what we would have been doing
>> and compared to what's the difference in price? >> I don't know because because >> if they do three >> cuz here you'd have to buy the property and then do construction. Okay. >> So there's still two costs but in this case I think it would be buying the property and building parking not buying
the property and building something more significant. Mhm. >> Um, so it would be the lower end of what the cost estimates were for parking. Parking plus commercial parking plus whatever. So >> I mean parking only I think in that standalone
>> which was like an underground and then a level >> was about 3 million. That was when we estimated it a while ago. Okay. So I don't know what but like you know the dentist that was looking before wanted to buy it >> turn it into a dentist and give us give
us for free for a dollar the property alongside the big yellow house and behind it so we could develop a parking garage that went behind it >> um and have lots of parking >> but again we'd have to fill that up like we did here with the big rotating wall
that's pretty expensive but >> it might be worth it something we could do in two phases too. I don't know if that's actually >> sounds like thing. >> That's great. >> And then just
thinking it out if if something comes up over the summer with the select board about this, we don't have any regularly scheduled meetings. We would schedule a one topic meeting for that. >> There you go. that the other meeting not going to be as excited.
>> I know that I'm working on those >> so great. >> I'll have to deal with my significant >> um report on the equity committee. So the open house. >> Oh yeah, that's me. That's you.
My first question, Jamie, where do I get the little refrigerators? The coolers. All the coolers for all the Just think about that. Where did you get all the coolers for all the water? >> Oh, it's usually mine. >> Oh, yeah.
>> She's a sports model. >> She's a sports. >> And uh >> I have two. >> Shannon, >> I have two of the two I think is in the past. >> I have. >> So, we have to volunteer. Okay. that we can for my days in tennis.
>> Okay, that sounds good. >> Great. All right, we're good. >> We did find out today that that is the home opener for the varsity football game is the same date observatory, >> which football game. >> A football game. Thursday.
>> Yeah, >> but that's at seven, right? >> Yeah, that'll be later this. >> Yeah. >> Yeah. But just to let everybody know, it could be a busy time, >> right? >> Okay. Would that wouldn't interfere if
we asked the um public schools about Okay, fine. >> The marching band will be at the >> Yes. >> which might include the jazz band people that we >> do they have instruments. >> Yes.
>> I'd also like to recruit musicians for that night from the board >> or singers, whatever. Okay. Mhm. >> So it all right. So that's the 10th. Are we going to stick with the 10th then? >> Yes. >> Okay. The September 10th, right? >> Yes. Food's already
>> set. September 10th. >> Cookie Monster. >> Yeah. >> 2500 3,000 for the trolley dogs. Now I see trolley dogs have a lot of options. Did everyone notice that? >> We're doing a limited amount. >> Good. You're going to tell them trolley
dogs with >> sauerkraut or >> Okay. Good. because I saw that and I remember our last conversation that was as well. >> Yes. >> Okay. And and a veggie burger. >> Yes. >> Okay. With is this chips as well? >> I believe so.
>> Okay. Now, the water I need to pick up at BJ's. >> I mean, wherever you have a warehouse. Uh >> yes, that's it. >> My location. >> Okay. BJs. And we say about 250 300
bottles. You >> 300 bucks. >> And you buy ice bags for all this to put in the >> Yeah. juice. >> Best price for ice. >> The voice of experiences about 350 bag.
>> Now, we were talking about how we wanted to draw people in. Are we going to make them come in to get their water? Who's >> We should have another committee meeting to figure that out out. having the refreshments inside
>> just to make people come in >> inside the library room or whatever. So, >> coming in just have a table set up and chairs in the keys room. >> That's the plan. Yeah. >> Okay, good. I think that's great. >> All right. And they're talking about in the children's room, the scavenger hunt again and all that. Okay, good. Sounds
like it's under control. >> So, mark your calendars. >> I'm doing a great event. Hopefully, it's not the hottest day of the year. Yeah. Yeah. I know. That's my report unless anybody has anything they want to say or volunteer
to kind of play an instrument or sing. >> I have one more thing that it's not on there. The committee met and talked with a land acknowledgement um a month or so ago. Um, I'm going to bring that to the
September meeting with final language piece and we have a land acknowledgement, but we um I had some meetings with um some indigenous instructors in the last three
months. Uh, and we're going to update the language or I have a proposal to update the language and that's why we're going to >> I think I heard briefly about that in March. Oh, yeah. Yeah. Yeah. That's how long we've been working >> for something that's four sentences. But >> yes.
>> Does that mean a new plaque? >> It will. >> We'll be able to change like the website and everything right away, but yeah. >> All right. The director um evaluation. Do you guys >> Yes, it's time for it. So, what?
>> Yes. Just a reminder that uh our director has set uh goals in the context of the overall strategic plan and um he brilliantly set up his monthly reports to also feed the data into all those goals. Uh so now is the time where we
will ask our director to do a little summary report. Uh and I believe Jim, it's you and Jim right at about I believe you're still on the HR committee. I'm sure >> I've never been on the HR committee. So, you're officially invited now. >> Well, I just was That's what I was
pulling up. I was pulling up the sheet that has first names on it. So, >> no, because we talked about the sheet of play and I was like, "My name's not on that either." >> I put you on it. >> You're an educator. I can't wait to join. Thank you so much.
>> So, as chair, you can go to anything you want. >> Yeah. Jamie and I talked about this uh offline a couple I don't know when but um so we we have a list of all of well there's a list of the roster so let me know if anything changed about how to contact you and then there's a list of
the committees but we thought we'd wait till we have a full nine member board to update those committee lists uh in the meantime I threw Jamie's name on some just because there's a board those are committees that the chair usually is some somewhat qualitative >> uh so if we could finalize that So the
HR committee which includ I will be sending you information for us to sign off on uh to give those annual values. >> Perfect. >> And that is all. >> Okay. >> Thank you. >> All right. Next up, Will, your
director's reporter. Um, so since last we met, um, I think since last we met, we migrated. Um, and it it wasn't easy. It's still not easy. We're still working through some of the
kinks. Um, it went better than I expected, but uh, not as well as others expected. Um, the last time OLEN migrated its computer system was over 25 years ago, which means two things.
one um we had our system tweaked and and like personalized in such a way that uh it's hard to copy. So there's been things that are growing pains between it. Two, the last time we migrated um
there was no there was no internet, there was no automatic book sorters, there were no selfch checkouts, there was no Libby, there was no Hoopla, there were no databases. So, um, there's a lot more involved in migrating than just sending the card catalog from one this
system to another or or the patron database. So, we're still working on it. Um, OLN's been pretty responsive. Um, we've gotten a lot of the kinks worked out. The the biggest issue, one of the biggest issue was uh that people's
passwords went from lowercase to uppercase. So when they went to use Libby the next day, they're like, I can't get into Libby. We have about 4 million calls about that. But uh but that's like an easy solution. So hopefully we're we're moving on from there. Um the other thing about the
migration is I don't have any numbers to give you yet because the reports aren't working quite yet. And plus it was a kind of a wonky month with being down for a week here or there. So uh usage statistics we don't really have. Um in the report though you'll see programming
statistics. I think it was the third month in a row that we had over we had more adult programs than we did days of the month. Um we've almost doubled our adult programming in the last year. Um and that's we've moved towards a more team oriented programming model. Um
we're trying new things. We're trying to reach different age groups. Um some things have lower attendance, but we're going to try them and see if they stick for a little while. So, um, so we're really excited about all the different kinds of programs and and the people doing them are very excited, which is
great. >> Um, closing up the fiscal 26 budget. I'll just say like townwide, um, any money that departments can save would be greatly appreciated by town hall to help with the snow and ice
removal deficit. Um we are going to use most of our budget just because uh the demand for books and and maintenance has been that way. But we'll we might turn over a little bit. Um as far as building stuff goes uh since last we met there was some work
done on the stone wall which is out on Reedstone Canton. Um the generator electrician company has made more site visits. Um, we're looking to hopefully get the generator installed um over this
late summer, maybe until the early fall. Um, as most town buildings do every year, when we had that heat wave in May, the HVAC system decided it didn't want to work really well and the town's HVAC guy was out of the country. So, it was
great, but it but consolidated facilities worked really hard and they got us up and running. Um, it it didn't take very long at all, all things considered. Um, and now we're in pretty good shape. The building's built with a lot of redundancies. Um, in this case,
like both pumps failed at the same time, but they were able to get things running. Um, staffing, the the big staffing news is that Diane Dunn is retiring in July after 31 years at the library. Um,
you can't really really replace a Diane. uh she's done all of the things um all of the years here. She was um took on a lot of the computer and technology aspects of the library. She knows our network really well. she worked for
those seen in the town it about a lot of the technology things. So, uh the plan going forward is for Chris Callahan who's our tech services librarian to expand his role and he's taking over and he's been working with Diane for several months picking up some of that
technology pro um um the processes and the maintenance. Um, and we are going to um replace Diane's position with a full-time circulation position, which she also worked in in circulation. Uh, we believe
that one of our current part- timerrs will apply for that position. Uh, and then we'll be left with a part-time position to fill and then that part-time position we will fill with somebody who will be a technology assistant for Chris
Callahan's technology position. So, it's pulling the tech part out of Diane's current role and putting it into a part-time position that can kind of focus on um upgrading the computers and and figuring out stuff with the network as need be. So, it's um we've already
started that process so that we can have one of the full-timers move to full-time the next day after Diane leaves and so we can start the interview process uh to fill that part-time position. So, little bit of moving uh moving chairs there.
Um, as far as time goes, we're and staffing related, we're months and months into union negotiations. We have another meeting this week. Um, I think that both sides are pretty close, but as we speak, the library union is finishing
its first year out of contract, and if we go into July, it'll start the second year out of contract. um which which just makes it more interesting and and challenging when we do sign an agreement because of retropay and then figuring
out all that math. Um so that'll I'm >> I was optimistic we'd be done by July 1st. There's still there's still a good chance we will be done by July 1st. If not, I think it'll be pretty soon thereafter. Um, one of the two two of the biggest challenges, one of the
biggest challenges for the town, for every union is money. And then the other challenge for the library right now is like we're pretty close and pretty ready, but no other unions have finalized their contract and nobody ever wants to go first. So, that's kind of where that's kind of where we are. So,
um, that's kind of the big thing going on with the with the town right now. Uh just looking at the state level, um we're the state budget, it looks like we're going to get about a 2% increase on um
state aid. Um which is pretty good because the state budget's not going to be great this year. Um I still think it can get rolled back and there could be 9C cuts projecting way out. Um, but the other non-money parts of it, you know,
we the House and Senate kind of took a break from talking about bills because all they talked about was money during the budget process. They're still kind of in that. We were hoping we can get the freedom to read legislation brought back up, especially since it's Pride Month now and a lot of the censorship is
around um, uh, the queer communities. So, we have at MLA started a campaign of reaching out to the House Ways and Means Committee because that's the committee it's still in. Uh, we've had some response from Chair Mowitz. Um, so maybe
by the end of this month that legislation could get out of the House Ways and Means. Um, but we'll we'll see. Um, other things that those are those are all most of the big things. um staff full of scholars
are on there. I mentioned the land acknowledgement. Uh I went to state procurement training which is as exciting as it sounds. Um >> it is funny though Chris because I looked briefly at the RFP today and um some of the language when I was looking
at different sections of the RFP were the things that the instruct like it was the exact like sentences and language that the procurement instructor said like 400 times during it. Um, I was like, "Oh, well, at least at least I recognize that now." So, >> right. Yeah.
>> Serious. Oh, that's that's supposed to be there. So, >> highlight. >> Seriously. Right. So, >> how smart you are now. >> But, um, I did that just because of contracts like this. Um, the town used to have a procurement officer. There might be somebody acting as a procurement officer right now, but we
don't have a set aside position for it. Um, so the more familiar I am with some of the contract stuff, the smoother it'll run getting it through town hall. So, um, any questions for me? I go fast.
just I have no idea what salaries are here and how they compare >> just the average salary salary for someone here a staff member compared to another library maybe our size or >> um so I I can't give like an easy
average salary um >> because the the way the salary structures are set at the library and they're split kind of between professional librarians people who went to library school and pair of professional professionals. So each one of those kind of has its own
>> kind of set. Um within the within the um pair of professionals, there's four different grades that people can part-time, entry level, and depending on your responsibility, there's different grades. And with the professional librarians, there's three different grades, kind of a entry level, a
supervisor, and then the assistant director. Um, as part of the town negotiations, we looked at um the salary structures of other towns. Um, and
we are less comparable now than we were for the last contract that we did. So, we're we're still within range of our comps, but we're sliding behind them now. Mhm.
>> Um and so that's been one of the big conversations of the library negotiations. Uh it's part of it's part of what the union wants to look at, but also the town and and Nick Milano and Carla Fiti in the um HR department, they
they know that that's important because you want to be able to hire people and then get them to stay, right? >> So, um I would love the town to do like a townwide salary study of the whole town. That's a big project that you usually get somebody from outside to do. Um
>> but then they used to go by steps because in the past we used to know what um the salaries were. >> Yeah. So in the in the budget when when we share the budget during the budget process, everybody's grade and step is in there. I don't have that
>> in front of me right now, but um but yeah, that's that's if you go back and look at um >> um any of our packets from earlier. >> Early years. should be there to tell you what they used to make. >> Um yeah, so I think a time salary study would be ideal because I would do
everything but um that's a huge project. U we try to do it like within with the for the library salaries and it's kind of and not to keep going on but um I I reached out to like eight people um that
we determined the comps. Nobody calls anything the same thing. It's like you try to like oh this person like that job sounds like this job you know it's >> um and they're not all unionized there were it was shocking the number that weren't unionized. I thought everybody was
>> so the state hasn't come in here not just here but to all libraries statewide >> and set standards for No >> cuz I remember that's one of the reasons why um Phil Mcnel actually left because he he was at the top.
>> Yeah. and he could not go any higher. >> So therefore, he had to leave to go to the to that other library to get a bigger raise over there. So and then we hired you to come in. So >> the um yeah, there isn't a state standard. They used to they used to
publicize like um >> state minimum or state like recommendations, but there was they haven't done that in a while. >> Yeah. Yeah, because it depends. Um, you know, like this insider baseball stuff like for like for teachers like it like
if you're my daughter works in Nucket, so they pay more because you have to live in Nantucket >> versus if she lives like somewhere else, right? So >> um >> send the teachers there. >> Same with the teachers. Yeah, she is a teacher there. So yeah,
>> um I think there their library director has housing that comes with the job because but that's a extreme example. It's an island but but the state fluctuates >> I'm just saying the house is up for sale.
>> I didn't even mean to do that. >> That's a good one. That's so good. That's exciting for you have a game, right? You have a question too. >> Yeah, just a quick one. Um, are you
having anything for Diane? >> We had some just she didn't want anything. She just wanted st like we went to What's up this tree? We went to Trillium Friday night for like kind of we closed at five. Well, we closed when we closed at 5:00 and we all met up
there at 6:00 and had drinks. That's all she wanted. So, um, screw it. We'll have Kate on her last day, but she she doesn't want she kind of wants to just walk off into the sunset. >> She walks every day. >> Oh, she's a walker. Yeah, she's got she's got
>> many grandchildren to to watch and play with whatever now. So, >> you guys want to do a card and maybe some flowers from the trustee? I mean, she's been here for a long time. So, >> 31 years is the longest time. Yeah. >> Yeah. I could coordinate that with someone.
>> I mean, I'm happy to go buy credit card or whatever that works for them. Yeah. >> The foundation paid for the pizza arthrit. >> Yeah. >> That trillium. >> Really? >> Mhm. >> What's that? >> Yes. No alcohol. All alcohol was paid
for by the >> So, excuse me. Did you get any chocolate this year from Bartholomew? >> No. >> No. I could call them and see. Yeah. >> And she said, she mentioned it when she came too. She asked if we got it and I said, "No." She's like, "Oh, I'll send
you some." I'm like, "You should never send it." >> Yeah. >> I should send twice as much. >> Next year. >> We're double dipping. >> So, do you want to all pitch in or do you want us to charge it to something for the library? I don't know if we have any funding. >> Foundation. >> What's that?
>> Foundation. Be happy to >> to pay for it. >> I'll buy you some flowers and Give the receipt to Jan. >> What's up? >> Give this receipt to Jan. We'll reimburse him. >> Okay. >> Thank you. >> That's nice. Thank you. She's here.
Foundation foundation. >> Yeah. >> Um any update on the writer residence? >> Um we had our final writer and residence program with Kim McLaren. >> Oh yeah, >> about last week. >> Yeah, last week. Yeah. Um, and we have
put out a call for applications for this year. Kim's going to sit on the uh, search committee with uh, with us. Um, we've only had one application so far. Uh, we'll, but we usually get them all three days before the deadline. So, uh,
we're not too worried about it. If we do get worried about it, there's a couple people who have applied in the past that we'll reach out to. Mhm. >> So, um Calvin Henik, who was the previous writer in residence, they had a book launch with his son, um Nile, they
did, um gosh, I can't remember. They did a a graphic novel. I want to think it's like Angry Onion or something like that. >> We he just he was here right before the meeting started and dropped off a box of the we bought a box load of of the comics so we'll be able to put them out soon.
>> Chris will start cataloging them. And then two before Calvin was Joan Smith and Joan Smith had a book launch in April. So we have copies of her book her newest book in the probably not in probably all checked out but uh we do have copies of that. So yeah it's been great. >> Great. >> Yeah been very good.
>> Great. And uh and the um the Voit family I talked to um last week they've had over $5,000 in donations to support the the brok >> that's fantastic. >> Yeah. Yeah. And they were talking about having like a a cocktail
>> or that thing, you know, fundraiser >> that we just go I guess and have a sip or or whatever. >> Make a small donation there. Something like that. I like that idea actually cuz I mean it feed into one of my things
that I'm trying to do for the Forbes Museum. Some funds for them. I could do something like that similar. Yeah. Next up, communication with the library partners. Is that anyone specific or is that an
open conversation? >> Just an open Let's tell Paul to talk about the foundation. The foundation's doing great. >> The friends are doing great. >> Friends are doing great. >> Yes. >> Uh whenever we had the great speaker and all that was all paid for, we we took
care of all that all the expenses and all that. Do you guys meet regularly? >> We do not. We chat. >> Okay. >> So, yes, but no, we don't meet in person >> because when when will sent out the committees and who's on them? There was all these like lists of kind of guidelines.
>> One of them was rotating one of the trustees to attend the >> meetings. You remember that? Yeah, >> I remember that. I used to be on that mayor. >> Perfect job. >> We might update the guidelines.
>> I'll do that. >> Some of the stuff in there with the friends also, aren't they supposed to be having like um a little garden party where we used to have it before in the past where we have the hats and whatever. Um they she used to do um
>> she actually had one. They >> used to do tea tea. They didn't had a tea. But Wow. I didn't even get a notice on that. >> It was an online. All right. >> Online usually invitation to everybody.
You know, you just and you go, you know, we do it online. >> We do everything online. Um the only other thing I guess from the friend's point of view is that a former trustee Janet Evans is helping to take over the um the bookshop running the bookshop with Connie
just >> happened recently over the last couple. So I met with Janet and Connie last week before. So >> Jan's been volunteering in the bookshop for a long time. So she has a little bit more time to put into it and so she
>> creation fabulous. She's fabulous. me actually ever been I first came on. Fabulous woman. >> I think she not have been I might have over overlapped with her only for like one year maybe. >> I get to work with her. >> Yeah. Oh, it's great.
>> Yeah. >> Yeah. Yeah. >> She's good. >> It's good. >> Well, that's fabulous foundation friends. Um strategic plan discussion. Um, so I think we should officially vote the membership of the strategic planning
committee. Um, this is different than the strategic planning committee that's on that roster because that's the group that kind of keeps track to make sure we're doing the strategic plan as the years go by. This is who will be um doing the planning for the strategic
plan. Of course, I don't have my coffee in front of community. Um I so I reached out to some of the people that we had talked about. Some people were not available, some people were. Um you're so funny. I had a lunch earlier
today. Um we have a running joke about the sandwich. That's why um um sandwich the post their meeting for tomorrow. So now they know what they're going to do. Oh no. Uh so, uh Beverly Rosetti is going to be one of
the community members. Uh I can never say my uh last name is also going to be one of the committee members. Uh Cindy would volunteered uh to be the third community member at large. Um, Shannon from the friends, Paul from the trustee/foundation,
uh, Regan and Sarah on the staff, Jamie as a trustee, and then Ellen with a question mark since uh, uh, you might bring a fresh new perspective to the strategic plan. No pressure. >> I'd be happy to. >> Okay. We kind of talked about it ahead of time. It's a really cool.
>> Yeah. So, >> you'll have a lot of fun. That's and and um you know when I reached out to the community members at large I mean I it's not a huge time commitment where I mean we're thinking maybe four meetings over the course of a year with emailing in
between. Um, Sandwich actually did a really good model on how to do a strategic plan for libraries that are mature libraries that kind of know what they're doing. Um, but also trying to push how they do and deliver services. Um, so it's less work
than some of the strategic plans that people like we used to have to do. Mass board library commissioners recommended like multi-step process, huge plan and this kind of simplifies it a little bit. Um, and and so that's the model that we'll be working with. So that's the the
committee that we've kind of come to and I think we should just vote to form that officially and then I'll reach out to try to set a date to kind of have a kickoff. >> I'd like to make the motion to set up the sub that strategic planning committee of all the names that will just set.
>> Thanks Jim. >> Second. Any discussion or questions? Did Phil revote? >> Just logistically, who runs it? >> So, who's on it though? >> I'm sorry, what? >> I didn't get the names of all the people. >> It's in the packet.
>> The trustees. >> Okay. And I kind of just Paul and Jamie will direct. >> Okay. So, I will >> Yes, >> there question marks next to your name, too. >> That's on the other spreadsheet. That's a different spread.
>> I mean that's a different committee. >> So confusing. >> It is. We have two strategic planning committees. >> We will that's the one that forever. Yeah. >> That's the way. >> What's this one? >> That's the trustee strategic planning. This one that we just voted on the
community help write the next one. >> Oh. Okay. Thank you. Right. We're clearing that out. >> We'll change the name just to make it better. >> That's good. >> Yeah. >> All right. Sounds like we should vote. All in favor? >> I
>> unanimous. >> Thank you. We'll get a little bit of that. >> That's important. >> So, when do you expect uh the first meeting? >> June, July, >> probably July. We'll see if we can how we can do getting people in the same
place at the same time. >> Um All right. Next is discussing current board vacancy. So do >> I'll just I'll do a quick intro to that. But I'll say so we are on the agenda for
the select board tomorrow. Um if you um if you go to the town website there's a link so you could join it via Zoom. Um or you can join me in person. Um I need to know that there's going to be five of us who can attend. >> I've been there. >> All right. Great. Um
>> I in Port Luth cannot make it. >> Okay. >> Um we just need to have a quorum so we can say that if there's a vote to be taken, we have enough of us. Um we are it's citizens speak. It's I think something about cell tower or AT&T and
then the library is on next. Uh Nick thinks it'll probably be by 7:30ish that we'll be on the be live. So, um I I wrote a letter to Nick to share with the select board. Jamie wrote a letter to the select board with uh the
recommendation of Mark Johnson um from the uh from our previous meeting. So, that's where we stand. I don't know what I don't know what it'll look like once the meeting starts. Um, but I think that the select board will have to make a motion to approve Mark as the next
member or as the replacement member for one year until the next election. >> We have is it >> our was posted? >> No, was the open position was >> was you know his resignation and an open position posted somewhere cuz somebody
contacted me about >> that's like where did they know that? Yeah, cuz the young man that ran with Ellie, he has he would have been the next person, >> right? That's who that's who the recommendation is. Yeah,
>> Mark. Um, >> I was just curious. >> That's that's a good question. I mean, it was in the newspaper twice, >> but not as a posting. There was like a an article about it. Okay. >> And then Sean wrote a letter in the in the Times. Um,
>> the clerk was made aware of it. Okay. >> So, the clerk might have been in the clerk >> or if the times people just read that >> knew there wasn't an >> um and then Jamie wrote a letter >> two weeks ago. >> I think it was shortly after our meeting. So,
>> yeah. So, if anything like the board might not have posted it and they may have in which case it'll push this process but I don't know. Um, nobody really, you'd think would happen more often that they would know and it would be like pretty easy process, but >> yeah,
>> we had it happened before, >> right? >> Yeah. So, I was >> Mark. Yeah. >> Yes. >> Um, although I haven't seen him. >> Well, it's only Monday. I was >> Yeah, I talked to him after right after our meeting.
>> Yeah. Um, >> it's good. >> Yes. >> Okay. So, we'll have at least five people there. >> Great. >> I'll go on tonight and see if I can send it along to the link for you guys all to
>> Thanks. Any other business? >> I know we have some stuff for new business, but >> Oh, yeah. That's new business, right? I forgot it. >> Okay. Um, we did the stock poll um, scholarship, but now we're talking about
what Paul had brought up um, a little bit of a discussion about potentially doing not just a one-time scholarship, but possibly a 4year thinking fall or what could we do to consider the longevity of not just one year for a
scholarship order? >> Do you want to follow that? Well, just that as the funds in that um line are going down because it's not being replenished. >> Um that I thought the other thing I was
implying was that uh the foundation could also potentially pick it up as a line to continue to in good faith um support our um interns as they move on. But then also because of the cost of college a little bit more than what it
is uh if it was multi-year what uh I helped set up in the past for schools where people make donation um to our seniors is it's a real simple process that the student has to send in their um transcript uh at at the end of the year and they have to maintain a 30 and then
they're eligible with potential being renewed. So in other words, there's no evaluation. There's nothing. So it's not subjective. It's completely objective because the students already selected right by me. So the logistics of it and and the funds
are there from the foundation side. So it's more about the interest and um if we think that's the right thing to do. I just want to remind us that um we're sitting on a significant amount of money that was raised in good faith to to be used for the library and the community.
and it's it wasn't raised to sit on to to increase in value to be used at at a later date. >> And we've also learned recently about a potential real estate opportunity next door which is not when you start talking about tens of thousands of dollars is
not a joke. So um wanted to actually support that. So, um I would >> do you think this is something that we should think about after some more real estate >> real estate from foundation side? Yeah.
>> Yeah. I would I would I would as a as a trustee want to advocate for maintaining the fund and if if it's possible increasing it in good faith to those community members that have served uh the town and and also as a model uh in
the town to show how we um value scholarship and value uh connection to the library and uh value of youth and value education. So what if one of these people that work here pages don't go to college? Yeah. What do they get?
>> Yeah. >> Correct. >> I mean, we don't award them anything. They just >> Right. >> Thank you. where we're talking about possibly giving somebody $10,000 or an education or whatever. I don't >> That's part of the incentive.
>> What's that? >> Yeah, that's part of the incentive. >> What if they don't? >> No, I don't. But I just I just want to >> Yeah, I think you you could have an alternative for >> Yeah. >> So, you're saying four students at how much a year? 10,000. >> Well, we ready to get to that.
>> We usually only have two. >> It depends on how many are graduating. >> Yeah. >> Okay. >> We've only usually had two or three. >> Okay. >> But it would be then two or three per year for two to four years depending on >> So you would give them 10,000 every
year? No. >> Yeah. >> It would it would be it could be a number as high as 10,000 if you had several students getting the scholarship for multiple years in a row. You have a payout, an annual payout that could be in the realm of that area, you know, depending on
>> if you have two per year. The fourth year you're paying eight then, right? >> Potentially. Yes, that's right. >> Mhm. But that one of the stipulations we had is you had to go to school continually. >> Yeah. Yeah. >> Which which the foundation can easily
cover. Foundation can cover maybe that last month. Yeah. Not about this. >> That's also a good incentive because so many students don't complete college in four years anymore. >> So that's an incentive.
>> That's one of the requirements is you can't postpone it. You can't have a year off. I'm one of those that went to school for two years and said, "What the hell am I doing here?" I took a year off and took classes in a whole different field and then went back. So, >> right. >> I don't I I don't know. It's hard for me
to think that you have to keep going and because a lot of people don't know where they are. >> Yeah. They don't have to think about it or they get a job for a while and come back and >> or what if someone said, "I'm taking a year before I start college."
>> Would that still work? In the previous one, I helped set up that that wasn't an option that you could defer. You could defer for one year at the beginning. >> Can you explain what the sack pole um scholarship is? Is it from the foundation entirely or is there
>> it's a family that put that donated the money to for pages? They come and they work at the volunteer at the library and then we would give them at their end of the they would give them. So, it's one of the dedicated funds that
trust >> and we can only use it for that purpose. >> That purpose, we can't use it for anything else. >> Okay. >> Then that fund's down to $2,500 at this point. So, it's >> it's gone because we've been giving it out >> and it's not being replenished by with anything else. >> Yeah.
>> So, I'd be happy to volunteer to a more formal proposal uh to look at in the fall. Um understanding also at the same time sounds like the alant keep priority. Yeah, >> but in good faith of not wanting to lose that important element of investing in
our youth and being a model the town of how we think um we should support our students as they belong university. >> But what is the amount again we we've been giving out? >> $2,500 each is what we gave this year.
>> Um previously it was 2,000. >> Yeah. And before that, I think we maybe 15 I think we've done $500 increments slowly over about 10 years or so. >> Yeah. I think it was 1500 I started. >> Yeah. >> And it might have been I think
>> used to be a thousand. >> Used to be 500. >> Yeah. >> Yeah. So we keep going up giving them more and more and more. That's what >> college is. Yeah, >> I just think if you know well if you do that to consider you know people that
are in two-year programs that whatever all the different kinds of >> yeah sure some way to reward the poll pages I don't know how you do that >> but that would be great is how much >> um we buy the
>> after after the town buys it. Yeah. >> Um, doubt confidence requests. Do you have that? >> So, it's in the packet. Um, this is from Tori Fisk as a children's librarian. Um,
she's asking to go to ALS, which is the National Children's Librarian Conference. Sarah's gone in the past. >> Um, it's the best uh best show on earth for librarians for that age group. Um,
so this year it's in exciting Buffalo, New York. >> So Tori has put together, >> you know, librarians are very to the dot. So Tori put together a U request for $1,783.
Uh I would suggest that the trustees um make a recommendation to spend um or up to $2,000 uh for the conference out of the general fund. Um like Sarah in the past um staff were
able to go to these conferences. One they get reinvigorated and two they bring new ideas back. U Michaela Susi went to the Massie Association conference in May being leaning back with multiple ideas for ebooks that we've already instituted and um it's
really helping get the holds list down for people waiting for ebooks. So I these things could have immediate impact for the library. Is Tori the only one? >> She's the only one who will get that in this one. >> Um Sarah and Chris are off to ALA next week in Chicago. So
>> we voted for that one. >> Yes, that a while. >> Yeah, we're hoping for that one. >> And and this is the best year we've had. And Regan went to PLA. So we're I don't I don't want to use the word finally, but we are we're finally getting more staff interested in going to these learning experiences. Um so it's great.
It's really >> those are very important for the staff to go. because um they learn a lot when they go. So >> So I'd like to move that we allocate up to 2,000 out of the general fund for tourist. >> Yeah. >> Second.
>> Second from Don. All in favor? >> I learned about my tennis >> because every year the USDA would send me >> wherever I wanted to go to learn more and more and more and more. So it's very important. >> Yeah.
>> Yeah. Will, do you want to talk about the friends volunteer lunchon? >> Yes. I So, under other new business, this kind of came up um since last week. So, every year um we try to host a a volunteer lunchon to thank the friends
who own the bookshop or do other friendly new things for the library. Um, and we had had like a fund that we inherited from years past um, in a kitty that we've been using to pay for the lunchon
>> and now that's depleted. So, I was coming to the board with a request for $500 to fund the volunteer lunchon for the friends. U, it's it's a nice thing to give back to the friends who give hours of their, you know, time to the
library on a very regular basis. It's nice because the staff goes to the lunchon. We have it on a Thursday morning when we're closed. Uh the trustees are welcome to come. We're planning for September. Um and it's a good time to for us to sit down and talk
to like we pass by each other a lot, the friends and and the staff, but it's a good opportunity to us for us to sit down and talk and um it's a nice way to say thank you. So, I was looking to see if uh if we could um allocate it $500
for uh for the lunchon. >> Thank you, Chris. Second. >> Second. >> All in favor of allocating $500 from the general fund, we'll say. Okay. Um to the friends volunteer lunches.
>> Unanimous. Thank you very much. >> That's great. I'll let you know when we have a date so people if they want to they're available just come by. >> Thank you. >> All right. So only sub committees will meet in July and August. So our next
meeting will be September 14th. So the Monday be after the >> open house. >> Yes. And then future meetings we'll talk about the state of the library and meeting with supporting organization
strategic planning will probably hopefully be pretty on board. Maybe some building information we might have to meet before that. So hopefully any emails that we'll send out and
>> that will be down there in September. >> We'll be down in the yeah in the room in September. Um, and I'll invite the select board and town administrator. >> Yeah. Foundation board members will hope to be there. >> Yeah. And I know a couple of I sent a save the day for the friends. So >> that's great. >> Has the select board ever come?
>> What's that? >> Has the select board members come? >> Apple have come. Nick hasn't come. Right. >> Nick's left more. >> Yeah. Um, what is some of the select board? But I think Yeah. Rocky must have
came. Yeah, depends. But then it it would be nice if they did come, but then I usually turn around and go to the select board and give them a watered down shorter version of the state of the library uh at their meeting in the next
within a month. >> So I usually get Nick to put me on their agenda so that we can do it all around September, October, same time. >> Yeah. >> Any other questions, concerns?
Can I have a motion to motion to adjurnn? >> So move. Thank you, Harrison. All in favor? >> Thank you. >> Thank you. Great job.