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All right, the time is now 7:11. I'll uh call the meeting to order. uh the school build town of Milton school building committee on u May 12th uh with so typically at the beginning of every meeting we do a roll call vote. Uh so in
me in the with me in the room is Tim Lumbard present. All right online Mark Lauren present. Uh Scott Terishak who's iPhone. Yep. Appreciate
it Mark. and then Akra bomb present and Sha or uh so we we do have a quorum. Um second thing on the agenda is citizen speak. So there's nobody in the room right now. So let me just double check
the attendee list. Sorry, we're working off two computers. One in the room, one there. All right, only one attendee and I don't think Miss Carol's will see speak at citizen speak. So, move on. Um
the item three is approval of past meeting minutes. Um so I had uh I was tied up this week. So I had uh uh PMA uh develop the meeting minutes. I don't think they got distributed to everybody. Um so I'm just going to table
them uh because we don't have those there uh already. So save that for our next meeting which we'll touch base on. Uh item four and five is the same. It's old business. So discussion uh module
one update. Uh just give me a second. I'm just going to pull up the a spreadsheet or schedule just kind of walk everybody through kind of where we're at. Mark just confirming you can see. Yep, I can see it on the screen here. So, we're good. So, you know, as you guys are
aware at the beginning of May, we started into MSBA's module one, which is called the uh eligibility period. Um, so the first thing and the easiest thing that's there is the IC which is due essentially at the end of the month. The
IC is the initial compliance certification which is basically this document here. It's basically almost like a contract. The it only requires signatures from we'll go to the bottom. I believe it's school committee.
Yeah, I think it's superintendent, school committee, and yeah, town administrator. Yeah, town administrator. So, thanks. So, you know, with this um school committee has this on their agenda or the select board has it on their agenda. So, essentially by the end of the month, we'll have this submitted
and have our first kind of box checked off with MSBA. Um so, and again, this is kind of their just their standard agreement that they're asking us to sign. So this will be done uh essentially by the end of the month. The formation of the school building
committee uh was passed at town meeting in February. Um we have to get uh I believe the school committee Mark is going to be appointing a principal as part of that and someone with MCPO certification. That correct?
Yes. I believe Katie Blake again I also have MCPO certification. So, they're serving both both those capacities, but I think Katie Blake is going to be the MCPO rep and um they'll they'll assign one of the principal as well. We're waiting for the new superintendent to come on board too to just the way that
the inter Yeah. the the other one that the Go ahead. Is that And is that the for the interim position Mark? Yeah. John Vilen who starts in you know half and is there any concern about that
being signed by interim superintendent or that's not an issue? I don't believe so. They have they have all the authority of a regular superintendent. So Regina Watts is currently the interim for the next in 18 days and she can sign this no problem. Has all the legal
authority. Okay. Okay. Good. Um the next kind of module that's on here is the enrollment projection uh that's on there. So uh Mark I think that's one that's going to have uh essentially a lot of input uh from
school committee uh for or or the district uh for parts of that. Um and what I've tried to do is you know the portions of this flowchart that's here uh just so everybody knows and I'll send this out to everybody. Uh I was basically trying to lay out a schedule
of these milestones that we have to do. So the uh IC form formation of school building committee online enrollment projections uh the maintenance documents that we'll be working with Tom McCarthy on and then the funding feasibility funding for the feasibility studies. So
the good thing is um the ICC at the end of this month will be complete. Formation of school building committee once we have the final members identified will be complete. The feasibility study uh or the funding for it is complete. We passed out of town
meeting so the money's already appropriated. Um, so basically what I'm looking for is for us is, you know, this on online enrollment projection and maintenance uh documentation uh that we've got to get in there. Uh the timelines for these
fold out a little bit starting with the days that they had didn't extend all the way over. I'll have to refix the extents of that. But essentially what my goal is, I'm aiming,
as I said at our past meetings, aiming for essentially September to get all this stuff done. So what I've done in addition to that is kind of lay out what our meeting schedule is going to look like essentially over the summer. Um, you know, in knowing people are going to
be traveling and stuff like that. These will all be hybrid meetings. Um, so if people are around town, we can, you know, be in person. But, you know, knowing over the summer, including myself, we're going to have kind of hectic travel schedules. Um, what I tried to do is lay them out every 3
weeks. That was kind of the rhythm that we used to do. Um, the nice thing with it is we get two in June. Uh, we skip over the Fourth of July holiday, so it gives us kind of a good break there, and then we come back for two more in uh, August. And you know it with a
three-week kind of rhythm to it. If something were to come up that we needed to you know have a subsequent meeting there's enough gap in there that you know we're not meeting every two weeks to overburden oursel or anything like that. Uh and this will kind of line us up hopefully to have everything done by
the fall in order to go to module two which will be that um uh the forming of the team. So, um, just kind of brief overview of that stuff and open it up to see if anybody has any questions or anything.
Not that it didn't change anything. I know that I'll miss this one. Yeah, but generally that looks good to me. Anybody else online? Oh, Mark, can I say unmute? Yep. Yeah, I can just I can provide an update on some things we're
doing related to module one. So uh essentially the educational questionnaire uh educational profile questionnaire part of it which I think is what you were talking about in terms of the enrollment stuff um because that is a document that we uh have made into
kind of a a Google doc shared that with um interim superintendent Watts uh Tom McCarthy will have maybe a small piece into it in it and then um I think Regina is sharing it with John Redden and some other folks too. fill it in. So that's something I'm
taking on actively working with um the staff on. Talked to Regina today when I met with her um right before finance. So that is moving moving along. Um the timeline we are giving the like we want to give the district is
what exactly I want to say like end of June, beginning of July or do we want to say? So we've got yeah we've got 90 days uh essentially for it uh from May 1st. So, you know, call it 3 months. So, that would be August 1st. Um, so yes, I would
say ideally mid June just to give some breathing room in there in case something comes up. Uh, mid June and end of June would be fine too. Okay. Uh, yeah. So, that is one. Uh, I also flagged for her the um the
operations and maintenance plan and I talked briefly with Tom McCarthy about that at town meeting. Uh, but is that Sean? Have you connected with Tom on that or is that Yeah, I had tried to connect to with Tom early on and 100% my fault. I I got
sidetracked with a couple things. But, you know, Mark, if you want to champion the educational profile one, I'll I'll I'll do the one for the maintenance and stuff and get in touch with Tom. Okay, that sounds good. Good. Uh, and then in terms of the membership,
obviously, you mentioned previously before the meeting started, Selena, Dr. Miranda is no longer on school building committee. We're meeting you next Wednesday um to start the process of identifying committee assignments and so at that point we'll identify who the
other school committee member is probably sometime early um to mid June. Okay. Right. Thanks Aqua Scott. Any questions on this? No questions from me.
Okay neither. Thanks for putting together the outline. Looks good. Okay. All right. And then you know essentially what I'll try to do with this overall timeline um I'll put together you know this is just for module one but I what
I'd like to try to do is you know take a shot and you know I might reach out to a couple of you guys uh to help um like an overall project timeline you know I mean so we've got you know currently we've got module one pretty much laid out we've knocked
off the longest item there for the funding and in the in February, which was good. Uh, but looking into module two, figuring out when we're going to have advertisements for an OPM, you know, work with MSBA to get on their
schedule for a designer selection. Um, and I mean, my goal, like I say, the goal to get through module one is, you know, September. And I'd like to try to get a team form similar to what we did last year um by Christmas, you know, OPM
on board, architect on board. So come January, um we hit the ground running as part of this feasibility study. Um, so you know, and then what I'd like to do is once we on board them, uh, even before that, have a timeline that they're working to because we're going
to we're going to want to line up, um, when we want to aim for a debt exclusion vote again to get it on everybody's radar. And it's not going to be next year, but it will probably be in 2027 at some point. So, um, understanding what
the sequence of events that are going to be leading up to that vote, you know, advertised as much as we can just to get it in front of people so it doesn't come as a quote unquote surprise or a little shrushed. Um, so, uh, just just be aware of that. We'll probably start jumping into that at each meeting and just doing
a forecast of everything all the way out. Um any other questions on the MSBA kind of um old business stuff that's there? Seeing none. All right, move on to new business
uh which is the BSC survey. So, as one of the things that's uh left over from the land swap that's there, there are parcels of land on land on on Randolph A um that town council has asked us to get uh essentially boundary surveys for that
were not that were not on record. So, with the uh remaining funding that we have in the account for a school building committee, uh we what I'd like to do is utilize some of that um to cover the cost of the survey work. And this would basically finalize um the
documentation that they need to do to kind of finalize the land swap and put everything through u uh for I think it's the deeds. Um so partially with that and I we might not be able to vote on this this time because again I forgot to
submit to everyone the uh proposal from BSC group but I wanted to put it on everybody's radar. Um it was I think about 35,000 to do that work and we've got plenty of funding left over. Yeah, I want to say we have close to 40, but we
have probably more than that. Oh, that's right. Yeah. Yeah. Okay. Yeah. With with the funding that we got previously, the money we had allocated for the OPM, we we the OPM's, you know, uh PMA didn't really utilize all that.
So, there's a decent amount of funding left over. So, um, I'll forward that that documentation for everybody so everyone can kind of see what the, um, B what what the extents of that survey are,
what the cost of it is. The one other thing that will come up that's kind of linked to this too is, you know, whatever additional funding that we've had that was allocated, all of that was allocated mostly out of free cash. And with the 1.5 million that we have funded
that's going to be bonded for the feasibility study, whatever leftover funding that we have, we may want to consider, you know, refunding that back into the town and, you know, that would give the town, you know, whatever we have left over back as essentially free
cash that they can get certified this year and redistribute, stuff like that. Um, so I I just kind of bring that up for everybody, you know, just so you're aware. I'll probably touch base with Amy Dexter and you know figure out what those balances are and compare it to um
you know after the BSC survey what we have left over if that makes sense for everyone. Um, yep. Nothing. All right. Sorry, it beeped in here, Scott.
Um, yeah, the the the one last thing uh that I got here is the overall project timeline. I think we went over as part of module one update. Um, so you know, the the the kind of uh necessity of this meeting was one, you know, to kick us
off and get us, you know, back on kind of a scheduled uh rhythm over the next couple weeks. Uh, update everyone, you know, kind of what we have on the horizon for, you know, deadlines that are coming up in the next 30 days. Um,
and then, you know, just just basically, you know, touch base with everybody. And at our next meeting after the committee appointments are made, we'll probably have a larger roster of people on here, too. Um, so, you know, I appreciate everybody jumping on for this one. Um,
so unless anybody has any questions about, you know, f project timeline or anything like that, I'll move on to future meeting dates. Seeing none, right? Um, so the future meeting dates, as I mentioned previously, our next meeting
would it essentially be June 2nd? Um, which again is a Monday night. Um, so assume, you know, assume that works for everybody, you know, holding the same time. Um, actually one other one that's on my mind too with the committee
members. You know, there's going to be appointed new members. I just want to double check with everybody at least who's on tonight. Uh, is everybody good? you know, basically, you know, committing to being on school building committee again for another year. So, Tim, yes. Yeah. Mark,
you don't have a choice. You get you get appointed or, you know, what whatever uh school committee tells you. Uh Scott, are you good for another year? Yep, I am. Okay. And Aqua?
Yes, I am. Okay. I'll relay that. So, you know, as you guys are probably aware, we have a new town moderator. So, us that are appointed by the town moderator. Oh, we have to be reappointed. I don't know if we have to be reappointed. I I assume it would probably be safe if if we are because,
you know, Bob made the moderator made the uh previous appointments. So, moderator Dylan um I'm hoping we'll keep the same appointments. I I haven't checked with her. That's actually a good thing. Oh, yeah. That's a good question. Hey, for the June 2nd date, is that in
this room? No idea yet. Okay. Yeah. Yeah. I'll I'll confirm like now that we've got kind of we're back to a rhythm again. I want to get ideally I want to do the old fire station where we were before. Um but that's being fit out right now. They were doing some audio
visual fit outs for it to make the you know to have the cameras in the room and stuff. Uh I'll find a timeline on that. That's ideally where I like their meetings. Uh this one just happen to be available because there's not a lot going on in the town right now. All right. Um I think with that um
that covers the overall agenda. Uh so again quick easy meeting you know just um wanted to check in with anybody. So um there any questions from anyone? Can I move
a motion for adjournment? You can make that motion. Anybody want to second it? I'll second it. All right. Any discussion? Seeing none. All right, we'll do a roll call vote. Uh Tim Lombard,
yes. Mark Luring, yes. All right, Scott Lombard. That's Scott Terishek. Sorry. Yeah. And Aka Bomb. Yes. All right. Great. Sh work. Yes. Uh, thank you guys and we'll
see you in three weeks. All right. [Music]
Red waffle reda. [Music]