Good evening. Uh it is May 4th. I'll call to order the uh town of Milton School Building Committee. Uh, as we do with everyone, uh, we'll start with just a roll call attendance. Uh, starting in the room, Nathan Hutau >> here, >> Carrie Hurley
>> here, >> Scott Terish, >> Shauna Willick. Uh, online we have John, Superintendent John Falen, >> and Tim Lombard. So, we do have a quorum. Uh, as I mentioned, Glenn Hoffman isn't available today. And then
we'll just if you can keep an eye just if Megan Mark Aqua uh come on board. So let's get started. >> Megan just popped on. >> She did. Of course. >> Sean, I'm join I'm going to be joining you in person. I'm just coming from our
combined uh soccer practice and swim lessons. >> Okay, sounds good, man. See you when you get here then. Sean, could I ask you a favor? >> Yes, sir. >> Could you um deactivate the J failing
518 screen because I don't know where that came from, but I think that's what caused my echo. >> Thank you. And Megan, can you hear us? >> Can you hear me? >> Yep, I can hear you now. I'm good. >> Okay. Right. Um, ready to get started.
So, we just got through agenda item one, uh, call to order. Uh, second, uh, item on the agenda is citizen speak. So, we reserve the first 15 minutes of every meeting, uh, for citizens that want to speak, uh, we ask that when you, um,
raise your hand or if you're in person, uh, just please state your name and your address and we'll please limit your, uh, remarks to three minutes. So, >> okay. >> No, thank you. All right. Anybody online that's here this week?
Just raise your hand if so. Just check. All right. Not seeing anyone. Uh, moving on. So, agenda item number three A and B are approval of our past minutes. So, if you recall, we had a couple meetings at the
beginning of March or March 2nd, 2026, and then another one, a quick one on March 9th, uh, 2026. So, I sent those out, uh, with the agenda. Just leave it there and see if people have any questions, comments, or edits.
I have no questions. >> Okay. If no questions, I'll entertain any motions to approve. >> I'll make a motion to approve the March 2nd, 2026. Oh,
>> John second. >> Okay. So, both the 2nd and the 9th. >> Okay. Yeah. I didn't know what you wanted to do there, but I'll make a motion to approve both March 2nd and March 9th uh meeting minutes. >> Okay. And John, you second that, right?
>> That's correct. >> Any discussion or edits? Okay. Hearing none, we'll just go to a roll call vote. Uh Nathan Hut. >> Yes. Uh Carrie Hurley. >> Um I wasn't present for March 2nd. >> Okay.
>> Um but March 9th, yes. >> Uh Scott, yes. Uh Tim Lumbard, >> yes. >> Uh Megan Haggedy, >> I think I have to abstain from both. I think I may have missed both of those meetings. >> Okay.
And myself. Yes. So, right. Cool. Um, next item is item four. Old business owners project manager RF Aqua. How are you, sir? >> Okay. >> Let's see.
>> Um, O business, which is our OPM RFS request for services and our schedules. So if you recall uh our last meetings were setting up like final uh discussions for the advertisement for
the request for services. So it's gone out um the RFS it was on the street I believe April 22nd uh Mark Luring and myself last week on April 29th uh did a sidewalk at G Road
with a number of OPMs. There's probably uh 25 30 people. Um John John superintendent Failen was also there with us and Nick Milano. Uh so it was really well attended. There was a lot of uh interest from another a number of OPMs.
Um but right now so everyone's aware their questions uh for the RFS are due at the end of this week uh which is uh May 6th and then essentially we owe them responses by May 15th which is next
Friday. Um so that's that's the tenative schedule before we have to start doing work. uh our work starts uh shortly after that after we issue your responses that we have to get a short list to them uh by May 27th so the end of the month.
So based on our previous meeting, uh Glenn, Scott, and Tim volunteered to basically be a subcommittee to shortlist all the the OPMS uh based on a weighted scale. >> And then after we shortlist those OPMs, this is bringing us back a couple years
exactly what we did before. Uh we're going to interview those OPMs on around June June 1st, which is when those interviews will start. Um I'm assuming we're going to do same as we did before. We'll start a little early, have an hour
slot for each one of them. So, it'll basically be a three-hour night as we're going through there. Uh it it won't be exactly June 1st and we'll talk and try to get some idea um from everybody on what's what's the best date for everybody to attend. Um
the other one, these will also play into our next meetings, our future meetings. So, we'll probably have to have a meeting on 527, which I believe is a Wednesday. Yes. >> Yeah. So, that will be when the short list is due just for us to it will be a
pretty quick meeting but just for all of us to be on the same page because the following week uh we'll be diving into interviews and Mark Lori is here. I'm going to allow him to talk. >> Sorry about that, Mark.
>> No problem. Just letting you know I'm here. Happy listening to you, Sean. >> Yeah. Yeah. Sorry. I'll promote you to a panelist in case you want to share anything too. Sorry. And Megan, I'll do the same for yourself. You're interested. So with with the overall kind of
schedule they just described and it mimics the email kind of schedule just open it up to you guys to see questions, comments, anything with the in regards to the OPMs going
forward. >> Seems pretty straightforward. >> Yeah, we've been through it before. >> Yeah. And we actually I recall last time we discussed following exactly the MSBA guidelines to do the very same thing. So it's it's the very same thing.
>> Yep. >> Yeah. The the one other is I'm expecting. So last time we did it uh as you guys all recall our budget was a lot smaller. So it was a much smaller pool. I think it was the left field and PMA and there was one other vertex I think
it was. >> Yeah. >> Five stations. But we we essentially we we only had three. What I'm anticipating this time is we're going to have a lot more than three based on that sidewalk. Um so the short list before was an easy lift because it was only three submittals. Um so for this time, you
know, you guys might have a little bit more work to kind of just run through them all and check them. Um and I'll send over what the grading criteria is and all that. So you'll have that Everybody else all good? >> Yeah.
>> And just double check online. Mark, Megan, John, you guys are all good basically with that that kind of schedule for what we got going on. >> I'm good. >> Thank you. >> Sounds great. >> Easy enough. >> Sorry if I missed this. Sean, is the subcommittee doing the interviews or is
the whole committee participating in? >> Yeah, so the subcommittee is just doing the short list. >> Okay. >> So, they'll short list it down to three and then everybody else will come in here like I said for one night. Um, like I said, we'll probably start early at like 5:00 6:00 probably uh and then go
for 3 hours. So, the formation is I think it's a half hour presentation. We told a 20 minute presentation like 25 minutes of question and answer possibly and then 15 minute break between each one just Facebook have to run to the bathroom. Okay.
All right. All right. Moving right along. So uh new business uh new business item 5A which is discussion Roman analysis part two and three of the citizens. So if if you
recall, we received a uh some citizens review of the enrollment analysis previously. I think it was like last year that we went through and and basically reviewed. So we received two new ones uh part two and part three that distributed to everybody probably about
um a little over a month ago, probably two months ago. Um and we haven't had a meeting since we had it. So, I wanted to get it on the agenda tonight so that we can start uh figure out how we kind of dive into this, discuss it, and kind of move forward with it and stuff like that
as part of the analysis. So, um knowing I sent it to everybody, I tend to just open it up, see if anybody has any questions or comments or anything. Anybody take a look at it? >> Yes. >> Yes. >> Thoroughly.
>> Okay. >> So, essentially with this, you know, we have to figure out a process to move forward. The MSBA has asked us to kind of look into it and respond. So I did an initial response with the MSBA or you know indicating was on our timeline
tonight indicated that similar to the previous uh analysis that was provided to us we do a similar review for it. Um so you know for us right now I haven't had a chance to dive into it but I I plan to dive into it in the future. Um but I wanted to kind of include
everybody here as part of the walk through for to see you know what's what we think are the be best next steps to move forward. So the one the one other part too is you know so I have reached out to NSBA and
they're aware that we have this here um because I'd like some input from them also because they have as you guys are aware as part of module one that we did they did their own enrollment analysis. So we're trying to we're trying to weigh
in to their um consultants also to weigh in for what they're seeing as part of this too. >> That would be super helpful. Any thoughts? >> And that will constitute a portion of the response.
>> No. >> Oh, Mark is very angry. >> Thanks. Yeah, Mark, go ahead. >> Is this something we can um establish like a subcommittee for like a smaller working group essentially uh to kind of
look over this? I just worry with the um >> with the OPM timeline and some of the other timeline things just that I'm not sure >> how best it is to kind of go through that report through this this kind of whole group meeting. Yep.
>> Yeah. No, and I I I didn't plan on diving like too deep tonight uh because you know we've got a bunch of this stuff on on on the horizon with the OPM. Um, but I think similar to what you're suggesting is similar to what we're
doing with the OPM is just create a smaller group to kind of deep dive into it. That correct, Mark? >> Sorry. Yes. No. Yeah, you summarize it well. >> Okay. And just looking at the email from the MSBA,
their expectation, the MSBA requested the district provide a response to the authors and provide a copy to MSBA. >> Okay. >> Yeah. So, the initial response was, you know, you know, I didn't want it lingering out there too long, so
>> I just responded that we bring it up at our next meeting. is here we are. Um, and I think what we should do is, you know, similar I'm kind of in agreement with Mark to, you know, set up a subcommittee, have people kind of do a deep dive looking at I I'll volunteer to
be a part of it because with the enrollment I've I've got probably the biggest legacy on the enrollment analysis that we have there, but happy to take any other volunteers if people are interested. >> I can help since I was original enrollment person.
>> That's true. knowing >> right >> a little bit. >> But with the caveat I have my son is graduating May 15th, May 16th and I have zero time before then. >> Yeah. I I just my >> with with the schedule I just laid out
for the stuff. I I don't see us getting to this till like June or something like that. >> Fantastic. Yeah. >> Okay, great. I just wanted to be clear. I'm happy to help, but I really >> swamped that. You can add me to that.
>> Okay. >> So, Sean, I know I'm assigned on the OPM side. If you want to be on both, you know, just speak up. >> If you're volunteering, >> I'm happy to volunteer. >> That's the point of volunteers. >> You're always good at the the data. >> Sometimes I like to get volunte.
All right. So, I think between the four of us, you know, we we can dive into it and take a look at everything. So, unless Megan had her hand up, too, but if she put it down, probably before I >> um um I have to be told.
>> Okay. No, no, no. We're we're good. I just looked up. It's the problem with this room. I don't see any online hands. Um so, yeah. Yeah. So, let's dive into it. uh probably like I said starting probably sometime after the OPM
selection in June. Um and then we can take it from there and basically probably at the the meeting after the interviews um you know have like an initial take on kind of what we're looking at for you know at least for a
framework. So okay any other questions from anybody regarding this topic? hearing none. All right. >> So the next item uh moving quickly again, not moving quickly but
efficiently. Uh item 5B which is a Labor College site visit. >> Uh so as many of you aware Laboret College is closing. Um their campus is going to go on the market at the end of August. uh myself, Superintendent
Failen, Mark Luring, uh Tom McCarthy, uh Bob Mayhew, his assistant, and Nick Milano did a tour of the um school last week or two weeks ago. Um so, and the
intention was just kind of see what's what it looks like because I hadn't been in there, uh and everything. So, uh overall, it consists of essentially three buildings. Let me just see if I can share your screen. Let's send a request. So,
So essentially it consists of three buildings. So building A is the front building that's here. Uh you know it's almost like a large uh colonial residence. >> John, if you're sharing something, we don't see it on the Zoom. >> Oh, you don't? I apologize.
>> I can see it. >> I can see it. >> Never mind. I don't see it on the Zoom. Sean, everybody else is fine. I'll figure it out. Sorry. >> No problem. That's good. You're on your phone. All right. As I typically do on meetings. So, u Megan and John, you guys
didn't see my screen, right? >> Yes. >> Yep. >> Okay. All right. Start over. So, the campus or the buildings uh consist of essentially three buildings. They have building A, which is here in the front. Uh as I said, is basically like a a
large residence that's used for administrative space. Uh attached to building A is building B which is this back cornered one. Um I believe it's two levels and right now again uh has
administrative space on the second floor and a student lounge and additional space on on the bottom floor. The third building which is the main classroom building is building C which is back here. And essentially building C
comprises of one, two, three, four classrooms on each end. So about eight 725 to 750T classrooms on uh three levels. Some of the other levels don't have the full eight classrooms cuz
there's other space MEP space on the bottom. Um, but overall we walked it to get um an idea of what the space looked like and what uh kind of opportunities that are there. And I'll pause for a minute. I'll turn it over to
Superintendent Failen and Mark to kind of give their their takes on it too. >> Sure. >> Um, thank you Sean. Um, yeah, we toured this space uh the Thursday I believe of April break, so a week ago, two weeks
ago. um uh at that time. Uh first of all, you don't want to speak for the whole group, but the space was very wellmaintained. Uh it's beautiful. Uh a lot of the that you can tell the property and the building itself is wellmaintained. uh looking at it from a
space perspective. Uh we subsequently had a meeting last Wednesday with our leadership team to go over um some rudimentary flawed drawings of the space, take a take the group through what the hope was around trying to
alleviate the pressure in the district mainly that sits at the elementary school uh and trying to figure out how we can somehow use this space to alleviate and reach the goal that I think the building committee is trying to reach by uh the project that uh this group is pursuing. pursuing with the 78
school uh at the current site uh off of Guile Road. Uh in doing so, we ran some uh programmatic solutions through a a really quick rubric of what would what would support the space issues that we have and if it did support space issues and had enough room uh what would be the
educational advantages and challenges to to those different types of options. Um we we came up with you know one primary option but we discussed more than a few and later that evening we had a school committee meeting where in public session we talked about uh you know the
potential of the space um and then an executive session discussed given it was a real estate purchase potential real estate purchase through executive session we were able to go in a little bit more detail however the big picture is the school committee's charge to me and I think Sean your charge as well is
you know let's try narrow in on a on a program, a slice of the Milton public schools that may be able to fit, find out if it fits, and if it does, uh, how does it alleviate first and foremost the space crunch that the district has had over time and what's
the best program to do that in a way that's good for students. So our next step is to produce uh kind of a a rubric uh that measures the uh ability for any kind of a program to fit the pros and cons that we have for our students and
our programs and delivery of those um and come up with some options for this committee and the school committee to consider moving forward. Um there are some leading candidates to those if you needed to make a decision now. There might be some that we would think might be more feasible, but um I would
probably want to be able to walk the building again. And we have an appointment with the leadership team to tour the building this Wednesday uh at 10:00 a.m. Uh if anybody would like to join, you can certainly uh feel free to join the leadership team. We'll be going through uh looking at the space,
concentrating on building C, but also building B. uh because we know that if we have students in classrooms, we have support services and other types of uh service delivery that we have for students of all of our ages. And um and also the front building to Sean's point
is where some administrative space could go. So, uh, we believe just from the quick walk that central office, uh, the business office, our special education office, all those spaces that are at the high school currently that were never actually designed in the original MSBA plan for the high school could be given
back to the high school to free up space at Milton High. Um and then if we can carve out a grade um within our K prek to 12 population and put it in the building uh potentially with some modifications to the building. Um there's there's a lot of discussion that
may involve um parts of the district fitting into that building as is. But more importantly, it may require some additional work to be done not only within the remodeling of the building to bring it up to date if it's a certain age group with bathrooms, etc., but also
the potential for an addition uh while that construction is happening. Um and then kind of find out what the cost effectiveness of that is if it does fit uh compared to the building project that we're pursuing uh with this group right now. I'm trying to figure out how much
detail Sean and Mark you want me to go into and Nathan as well. >> That's that's a good overview. I'll open it up to Mark uh to see if he has anything that he wants to touch on in regards to it too, just to bring people up to speed. >> Yeah. No, I appreciate it. I think John
gave a great summary. You uh gave one good at the start. Um I again I just agree. It's a it's a very well-maintained site. Got a seems like it's got great bones, good potential. And so I think John shared kind of at a high level what what the school committee's um kind of charge was. I we
expect to have kind of further conversation about what their walk through um kind of uh lended itself in terms of their conversations and thinking about the space at at our next committee meeting um which will be on the 20th. And so, you know, we'll we'll keep kind of talking through the
programmatic element of it. Uh but certainly think it looks good. I I will say just to be clear from my perspective at least, it doesn't seem like there's any way like the use of the building. we would still have to do some type of uh addition onto this space, right? There's
no cafeteria, there's no movement space, there's no um you know, there there's things that are missing uh that you know any school would kind of need. And so uh there's going to need to be some type of addition uh but it seems like the site
might have some space on that um in order to accommodate that. You know, I think one of the things I I'm hoping we can talk about today is just the idea of potentially bringing on some more expertise, right? Sean and I went back and forth a little bit with some like sketch ideas of like how could you fit
this there? But um certainly the ability to bring on an architect to look at this in in a little bit more detail to support the work that John and the the department are doing on, you know, what kind of program we could fit there. A big question of that is like what what
can we do with this space and what can't we do with the space? What can we fit on the site uh will help really drive some of those programmatic decisions and determine if it's the right site. So I think if we can talk about you know trying to use some of the funds we have allocated to us not for the MSBA project
but from leftover from the prior allocations uh using that to get kind of a designer on board to do a a kind of mockup would be really helpful. I I don't I agree with that 100%. And um and I I guess I should have started with
I think this is a great opportunity for the town of Milton to secure an asset that is um uh already built in the town in a beautiful uh neighborhood that would serve the town well. and and it would be very uh um helpful for us to be
able to walk through an exercise if we can price something out if it does involve renovation and and or an addition uh and price it out against what we envision the the project that we're also pursuing and and have some uh apples to apples at least high level
comparisons to see if it's something we should pursue. Um, I would like to think that the community would uh be very um supportive of us exploring different avenues if it was actually more cost-effective. Uh, this site does not take any green space. It's a building
that's already built. Um, so we're, you know, we're reusing a lot of good stuff. We're not creating a building from scratch, which I think is good from a a green perspective. And um, so I I really appreciate the committee being open to and the school committee in the select board being open to pursuing it. I think
it's I think the community will be happy that we're exploring every option that is either cost effective or better for students or just good for the town. So, it's a it's a good news story all around. >> Yep. Any open up to anybody here for
questions? I got a couple things. So, yeah, Scott. >> Are we time constraints with the college selling the facility? I believe they're advertised they were going to put on the market August 31st.
So what we're trying to do is so just give a brief overview of what I consider our committee's role on this. So the the cool thing with our committee is we're made up of school committee select board and us you know the five the five of us
are appointed. Um our role I see on this is the advisory right that our job to purchase the property is the select board. The select board is the only one that can purchase property in the town. So the ultimate decision comes down to them whether they purchase it. The
program that goes into that facility is school committee's decision. So that's their input and their advisory role for there. Our role is, you know, can can those can does it make sense to buy that property and put that program in there
and this will be the cost of it. So, as you were hearing, we're going to be renovating existing space there. Uh, the town has adopted the stretch energy code. So, I think getting an architect on board to kind of understand what the, you know, how much what we're touching.
Is it the entire building and we're renovating that? Can we only touch smaller portions of it and isolate where our renovations are going to be? For example, the uh building A, which is like all office space. If it's going to remain office space, let's leave them, not touch it, try to minimize that. Um,
that's where kind of our expertise of construction, you know, those keen eyes for that type of stuff is going to come in. Um but I do agree with Mark of we do have some funds that are remaining from our initial allocation. The 1.5 million
that we got allocated uh last February is specifically for the MSBA program. Uh so here we go down parallel paths again, right? Same as we did for um FP on convent and stuff like that,
you know. So, um I >> And it's an adjacent parcel. >> Yeah, I know. >> Yeah, >> we'll we'll take it one parcel at a time, my friend. >> Yeah. Well, yes. >> But the uh Yeah, I I I mean, for us, you
know, as I've always said, as you know, I love hanging out with you guys. It's been great seven years, but at some point we got to get down with this. >> And you know, I I I think as opportunities present themselves like this, it's our duty to like dive in as
full wholeheartedly, right? Uh and then my my take on it is, you know, we've got a project that we have on G Road that we have in our head from the previous work we did, what it looks like and what it costs roughly. This project will get
some conceptual layouts, some conceptual renovation and addition costs to like build out a program and that's going to cost a certain amount probably less than 173 million, right? But then it's up to the school committee and looking at those um you know what it's addressing.
So for the bigger project and what that addresses top to bottom and then this other project what it addresses and how much of that and that's again what I see as our role as you know as an overall it's not up to us to say yes we're doing it no we're not um it's again it becomes
a select board decision that if they want to purchase the property they purchase it school committee in my opinion weighs in on what program they think should go in there and then our job is to figure out how we make that So,
one question I had is, you know, this will play into this will play outside the boundaries of what we're doing with MSBA right now. So, we will not our three options under MSBA that we're looking at is an addition renovation to Kyle Cott Cunningham, a new K25
elementary school, or a middle school, grade seven and eight. Those are the only three that we've got enrollment analysis on. If we went, you know, for example, preKK, the question, and this kind of goes back to, you know, the powers that be, select
for and stuff like that. Do we not go through MSBA and just go on our own and do that faster or do we hit reset again, go back to the beginning of MSBA, go through eligibility, and do everything all over again? Not that we're going to answer that now, but
those those are different things that have gone through my mind for some of this because if we forego it, you know, the reimbursement rate has to get factored into that decision for the cost when we're looking at that, too.
>> There's other permutations, too. Go for it. You could take all of the nonreimburseable spaces that exist within our current conceptual project, subtract those from the conceptual project and see if the budget that you're taking there would be
sufficient to procure labor and house those program programmatic elements that campus and thereby not growing the overall project but winding up with a smaller Guile road project and the Laboreet property would grow the town's
portfolio with property. It could be that could be another path. >> Yeah. Because with with with with the big project followed that down road if you recall we had a separate grade seven and eight middle school and a separate
preschool. And if the preschool component of that I think this is kind of where you're going. the preschool component of that came out and went into labor and we still went with God road. You know, we could still run with God road as a 78 and then put just preschool over Lab and
>> and that would not reduce our reimbursement that we've already qualified for. Correct. >> Because we're only taking non-reimburseable. Uh there's still some of the preschool that they do reimburse for but not not as much as the overall school.
Um so any other general discussion for get us to focus to >> So Sean I I I actually appreciate your breakdown of kind of the um the roles that the school committee, the select
board and the building committee will take. I think that that helps clarify my thinking. Um the the um the timeline that I'm that I'm trying to to pay attention to is before the end of the school year. uh work on behalf of the
school committee to present them with some programmatic options so we can have those in place while folks take the summer off and we can stay and kind of work those through in preparation for for for August or whenever we need to bring any of this to the the the the community for either information updates
or feedback andor uh for any kind of funding mechanism that needs to be put in place to make this purchase um ready and able to uh be competitive when the building goes up for sale in August that the the window of time that we have is a little awkward in terms of uh where we
are in the fiscal year with town meeting this week and where we are in the school year, but um I just think it's an opportunity that we might want to really pay attention to and and condense some of this work and and move it forward quickly so all the all of our Milton uh
town of Milton pieces are in place to move if in fact we think it's a good move for the town. >> Yeah. And that's that's exactly where I was going, John. Like I I'd love to you if we could just kind of focus, you know, the idea, let's just focus one on
should we hire an architect team, not a full team, but similar to so previous times when we looked at concept stuff when we started looking at Gal, you hired a DRA to say here's a parcel of land. What program did you get on there? Paul Francheski. It's not 3D full 3D
renderings of everything, but it was programmatic like floor plan layouts of here's what I can do. Um, we've got floor plans from labor, so it's a starting point that they can work from. Uh, I was teaching Mark how to scale off a set of drawings when it's not to scale, like, you know, measure a doorway
and then scale off that. >> Um, >> but the I think, you know, we should make a decision on, you know, do we want to hire an architect? If we do, then um we should probably take a vote on it
tonight again to keep things moving fast and then I can start reaching out to some I'm sure you guys and Mark maybe you have other ones too uh and get in touch. But so let's let's start there. Does everybody think that's a good idea?
>> Yes. >> Yeah. So yes, >> anybody want to make a formal motion? I'll make a motion to um move forward with trying uh to move forward with um looking to procure an architect for services
related to looking at uh labor. >> Okay. >> Any discussion hearing? None. Uh roll call vote because we're hired. Uh Nathan Hutter. >> Yes. >> Gary Early. Yes, >> Tim Lumbard. >> Yes.
>> Scott Terishek. >> Yes. >> Mark Luring. >> Yes. >> And Megan. >> Yes. >> And Sean Oor. Yes. Unanimous. Perfect. Uh so I'll start reaching out to some. I think the thing, you know, as
superintendent alluded to, we should at least give as we're talking to them have, you know, here's what our timeline looks like. We're not looking till end of the year. We need this. My guess is we'll need something by the end of July, you know what I mean? And even earlier
stuff as part of that too to kind of um not just dump it all on us in July. So it's it's you know probably initial layouts in like end of June, some work in the middle of July and then
you know uh a program come beginning of August. I think that's the quickest that you can probably ask somebody to kind of turn some of this stuff around. Um, and then what what are we asking them to do? That's the key. So, um, I'll open it up just see if
people have any ideas. >> Um, I'm curious. I'm sure you'll have great publics from your own contacts, but if you need contacts, I can also provide those. >> Okay. You've already mentioned that I think we
need to be careful about the scope of work >> given the amount of money we have. >> Yeah. I mean for scope what I would like like we're talking so I think before we entertain talking with architects and
stuff I would assume school committee is going to give us program how many spaces they're looking for and stuff like that. That correct mark John? Yes, that that that we are working on that actively and uh having a timeline would be helpful for us to know what our deliverable is. You know what the
timeline deliverable is. We we would like to decide on program um uh we'd like to put some options in front of the school committee and the public uh discuss openly with folks and uh but also at the same time make sure that they're feasible. We want to make sure
that whatever proposing in a very serious way actually does fit and if it does with what kind of contingent work that would be part of that. So, uh we would like to be able to provide that to you by the middle of June, the end of June. And if that's too late, then let us know and if we have more time, let me know.
But I'm trying to scale my work around getting the leadership team um doing the work while we end the school year before they go away uh in July. >> Okay. And then so essentially scope obviously we want some idea of cost.
Okay. >> And then >> and is it just architectural or would there be an MEP element of checking to see what existing conditions are and if it's reusable. >> I don't know. But I'm I don't think
anything there once we said do renovations just with the energy code is going to be >> okay. I mean, you've made it sound like it's in glorious condition. So, >> if you can consider the main building
to be existing and untouched, can't you may be able to leave that, right? >> That's that's what we hope it's Yeah. >> So, that's a building. >> That's Yeah, the A building I don't want to touch. the other buildings that were added on. I saw Mark set his hand. Yeah.
>> But the the A building because it's like a residence like being in there. It's like a a colonial home. It's very Victorian home. Very nice, ornate. I don't want to do renovations. So that the other buildings were like add-ons. Those Yeah. got renovate. Mark, go for
it. >> Yeah. I think uh structural uh would be helpful just as a a general baseline to make sure we're we know what we're doing. And then I do think I don't think a full MEP, but I do think maybe it's a code a quick code review of the stretch
code to just know if >> given all these buildings are attached at this point, like if you touch one of them, are you actually touching all of them or can you segment it? I know again Labber calls them like three separate buildings but you can access all of them without walking outside. So you know
what does the code mean for that? That might be interesting because that will be um a cost driver energy code. >> Yep. >> Anything else? >> Historic element to it. >> Uh no. So we asked about an historic
element. It was not. Um, but I think there there it may not be Milton historical, but there may be some type of u classification to it just due to age. Um, but I'll put that on there. >> Not the does the land have conservation on them.
>> Um, I don't believe so. So, just knowing the land from when we did um um Fon Fon's parcel had some wetlands on it on the corner. Uh but this is a blend from there. Uh so just from a quick
look, it's approximately 4.7 acres just on MUN mapper when you go in there and look at it and see wetland on there. And sorry John, you were going to say something too. I apologize for interrupting. No, no. I I'm I'm not a building type
person, but I I agree with Mark about the structural piece because if we're thinking about uh renovating and or adding, just to know uh where all the structural pieces of that are and what's what we can and can't do if we wanted to put additions onto the building. >> Yeah. The the other one what I was
looking at there's there's a lot of like glass on there. um and just like thermal envelope like what what for for me um that's a part of it that I'm I'm thinking about just as the overall building. Um
so let me let me take these and I'll craft um kind of a draft scope that I'll put in front of everybody. Um, and then if everyone's fine with what I put together, I'll start chop chopping it
around or putting it out there. Just um, I think for the dollar value we're looking for for this, we can just do a direct select. I don't think the intention is to do an RFS. We'll come in below that ceiling or that's our intention to come in below that ceiling. Um, so that way we can just do a direct
sell. Yeah, Mark, go for it. >> No, sorry. I just wanted to name something for any public watchers that I think we're all on the same page for, but we're essentially trying to thread a needle here of we want robust information from a designer to look at the site so we we know if it's worth it,
but we also don't want to spend a lot of money on a parcel we don't even own and don't know if we're going to be able to procure even if we wanted to procure. So, you know, there's there's a bit of like there might be some questions that we have that we're not we're just not gonna answer because we're not going to want to spend the money and andor have
the time to kind of uh figure out all the details around it. Um, so, you know, certainly Sean trust your judgment and a lot of judgment of the people in this room to figure out exactly what is that right balance, but I just want to name that for for anybody in the public.
>> No, I appreciate that too, Mark. Uh because yeah, I mean essentially what we're trying to do is it's almost like a home inspection, you know, I mean for somebody buying a house is, you know, you want to go in get a peek at it before before we put some real money down on it. So, uh if anything, I think
this is money well spent. Um and you know, I'm I'm all for it. Um if we're going to do a direct solution, should we talk to the bold architect? They've done some work for us. They understand what we do. They may be his
>> They're one of the ones I'm going to talk to. So, >> well, I guess there's two of those really. >> Kyle Franchesy. >> Yeah. >> And who's with the RA Architects who's who I can reach out to. Uh Arrow Street, who I can reach out to. And then Arrow
Street's previous architect, Chanalei, that was kind of the PM of everything has left Arrow Street. She's at a different firm, so I can reach out to her, too. Thank you. >> So, essentially, we get three. >> Then you don't need me. >> Yeah. >> No, that sounds good. Those are all great options. That's fantastic. >> Yeah. Yeah. I the only thing the other
part of threading the needle like not just buying this like Mark's saying but I think some architects may be hesitant on here because if they're going after for example the Gro bigger project does this preclude them from doing any of that work. So I think that's one other
isn't that a decision this group can make? I think it would come down to MSBA looking at it, trying to figure out, you know, does this fit within the parameters of what that program fits. Um, and my first thoughts on that, like
when I thought about this is if we're not if if the programs that come from the school committee are not a 78 or a K through five school, meaning those are the hard kind of guidelines we're required to look at at MSBA. Yeah, any of them can do it because we're not
doing the same program there. >> Okay. >> Um but if it if I didn't think of this, but if we do hire somebody and then decide to use MSBA to fund that project, then they um they No, they could still do it.
They would just go back to designer selection. It's no different. >> It would be a new process. >> Yeah. Yeah. It would be a whole new process of that. But that we're I'm getting way ahead of myself on that. I think let let me draft a scope for what we're looking at there. Um get some
prices to want to make sure like you know what we're asking to do is in line with what we want to spend. Um and not go too much over that. Um any other questions or anything for people while we're doing this?
Um Sean, do you want any extra names to call or do you want any of us to reach out to folks that we know in that field to to consider the short work as well or do you feel comfortable with the three folks you have or does it >> I'm totally I'm totally open for others. So if you want let me uh draft up the
scope. Um I think trying to figure out after the scope because the next thing they're going to ask is what do we have to deliver to them and when um and I think that that program stuff that we're talking about or or there were requesting John um when you were saying
like uh mid or end of June if we're asking for everything by August 30 beginning of August so that way we have a kind of timeline from beginning of August to the end of August to inform
everybody of what we want to do. Um I don't know if that timeline works for you, but if so, um I think a month is going to be tight. So, we'd probably want to get that program stuff sooner rather than later. >> Okay.
So, we're going to put it on our agenda for May 20th and try to get something up and running. So we talking about this in the public I think is going to be very helpful >> and getting the options out there that may be feasible. Uh we'll do that for the 20th and at our next meeting.
>> Yep. >> Okay. >> And then so Megan looking to you right now for select board too. So with with this, you know, I would ask, you know, with the select board if you could um
check with them to make sure this kind of timing also works out with them or, you know, is is there touch points before say August 1st of like a final layout and everything uh that you guys need information to make your decision? Um you know, we could definitely provide
updates along the way over the summer. Yeah, I'll talk with Nick about scheduling some updates, bring you in. >> Okay, >> Sean, will you be the one to stay in contact with so that this doesn't get
sold while we're still trying to get our hands? >> Oh, I I have no control over that, my friend. So I think contact >> I think the contact right now would be the select board and administrator Nick Milano uh again because they're the ones at the end of the day that would execute
the purchase of this. Um so the mechanics also of the purchase is you know there has to be a town meeting vote. So whoever is a town meeting member might have to go to a town meeting in August at some point. Um and then it would have to go to a townwide
vote to also buy the property and fund the construction at some point too. So um yeah, I mean more to play this this is really in its infancy is as you can see there's a lot lot of things moving around. Um, but you know, like I said,
it's an option that we have to kind of dive into and if it works out like the other options where it doesn't work out, you know, we're still going down parallel paths. We're still going with MSBA. We're still running getting an OPM on board and running with that path down
there. Um, but I think as we go down that path, we're running another path like we've always done. And if this one takes off and we get rid of the other one, we do. Uh, but that's a decision later on and stuff like that. But I just wanted to get you guys kind of up to
speed on where we're at and any of the things that kind of transpired over the past couple weeks. Sound good? >> Cool. >> All right. Next meeting. I know
you talked about the 27th. Um, the only thing I can think is the 27th was based on the short list that we're looking at. The only thing I can think of based on the discussion we
just had with the lab array, there may be a need to call another kind of quick meeting if something comes up. For example, we get a proposal from the architect that we want to authorize execution of that contract and stuff like that. Um if if something like that
comes up quick, I'll make it a full hybrid meeting. Uh unless people want to come in person, but you know, my anticipation that'd be a very short meeting, which you know, kind of warrants a a full full remote meeting. Um but I think the 27th would be the
next in person followed by the following week uh sometime week of first week of June that we would do the interviews and stuff like that. Does that work for everybody? I'm away. And you're saying the 27th, which is a Wednesday. We typically meet
on >> Monday. That Monday is the holiday. That's why you're pushing that Wednesday. >> Uh it's the advertised date that we have to have the short list. >> Oh. Um >> so it's mainly just to let everybody know what we're doing for the short list on the way that week. So just throwing that out there
>> for the 27th. >> Yeah. >> Okay. The following week for the interviews >> on around the following week. >> Okay. Yeah. the the the this next one again should be a short one. It's mainly for you, Scott and Glenn to kind of go through
the short list, how you got to it and stuff like that. >> I think that I'll participate in the creation of the short list and then I'll be at that meeting. >> Yep. Just send those. >> Uh yeah, John, sorry. Go for it. >> That's okay. I I am not available at 27, so I apologize.
>> No problem. Yeah. And the like I said, the 27th is more just for um um um relaying, you know, what we got for out of the short list. Do you guys have a school committee meeting? >> No. All right. Cool. That's
>> the following the following week of the third the June 3rd that Wednesday, we have a meeting. >> All right. School committee's the third. Yeah. We I think on the RFS we just listed the week of June June 1st for when the interviews would be um because
they might need some time to once they're shortlisted to formalize their presentation. So if they're for if they're shortlisted on Wednesday night and come in the following Monday, they might not be able to. So it might get pushed later in the week, but I'll find out more on that.
Okay, I think that's all I got for tonight. So, um, any other comments? And if not, entertain a motion to adjourn. >> Uh, a comment. We're going to have the
town meeting coming up for 6. Does this committee have any interest that we want to make sure goes through as a vote there in that meeting? >> Yes. So, I'm giving an update. So, I've talked to the town moderator to give uh
just a a brief update on our progress, what we've done with MSBA for the past year. So, you know, bring town meetings up to speed on kind of, you know, where we started in May, where we're at right now, the three options that we're looking at for it. Um, look at, you
know, provide that as like an overall update and, you know, why we still need a new school. uh but also have one slide in there and touching on library just because we are talking about this in session and you know school committee talked about it this week um just to educate town meeting that you know as an
option we are looking into this seriously and you know I'll relay the outcome of tonight that we are entertaining bringing on an architect to you know help us educate us a little bit more on some of that stuff >> but we don't have any major votes like we typically do.
>> Nope, we have no articles. Our funding is all online. So, you know, we we basically get a green light ahead for everything we're doing right now. >> Thank you. >> The next kind of big vote as far as MSBA would be funding the project, which is module five.
>> Thank you. >> Yep. I move a vote to end the meeting. >> Motion to motion. in the darkest. >> Second that Terry Early. All right. And then All
right. Uh any discussion hearing? None. Roll call vote. Nathan Hut. >> Yes. >> Carrie Eurley. >> Yes. >> Bon. >> Yes. >> Tim Lumbard. >> Yes. >> Scott Terishek. >> Yes. >> Megan Hagerty. >> Yes. >> And Sean War. Yes. Thank you guys very
much. Have a good night. >> Thank you everybody. Thanks everyone.