>> WELCOME TO THE REGULAR MEETING OF THE AUDIT COMMITTEE FOR OCTOBER 20th, 2025. I AM ELLIOTT PAYNE, AND I AM THE CHAIR OF THIS COMMITTEE. I WANT TO OFFER A FRIENDLY REMINDER TO ALL MEMBERS, STAFF, AND THE PUBLIC THAT THESE MEETINGS ARE BROADCAST LIVE TO ENABLE GREATER
PUBLIC PARTICIPATION. THESE BROADCASTS INCLUDE REALTIME CAPTIONING AS A METHOD TO FURTHER INCREASE ACCESSIBILITY OF OUR PREDDINGS TO THE COMMUNITY. THEREFORE, ALL SPEAKERS NEED TO BE MINDFUL OF THE RATE OF THEIR SPEECH, SO THAT OUR CAPTIONERS CAN FULLY CAPTURE AND TRANSCRIBE ALL COMMENTS FOR THE BROADCAST. WE ASK ALL SPEAKERS TO MODERATE THE
SPEED AND CLARITY OF THEIR COMMENTS. AT THIS TIME, I WILL ASK THE CLERK TO CALL THE ROLL SO WE CAN VERIFY A QUORUM. >> ABENE. >> HERE. >> CHUGHTAI.
>> PRESENT. >> HOSBEIN. >> PRESENT. >> OMAR. >> PRESENT. >> WILLIAMS. >> PRESENT. >> VICE CHAIR SINGLETON. >> PRESENT. >> CHAIR PAYNE. >> PRESENT. >> THERE ARE SEVEN MEMBERS PRESENT. >> LET THE RECORD REFLECT THAT WE HAVE A QUORUM. COLLEAGUES, OUR AGENDA IS BEFORE US. MAY I
HAVE A MOTION TO ADOPT THE AGENDA. >> SO MOVED. >> SECOND. >> ALL THOSE IN FAVOR, SAY AYE. OPPOSED SAY NAY. AYES HAVE IT. THE NEXT WE HAVE THE ACCEPTANCE OF MINUTES FROM OUR AUGUST 18th, 2025, MEETING.
MAY I HAVE THAT MOTION, PLEASE. >> SO MOVED. >> SECOND. >> ALL THOSE IN FAVOR SAY AYE. ATHOSE OPPOSED SAY NAY. THAT CARRIES. AND THE JUNE 2nd MINUTES ARE ACCEPTED. AND BEFORE WE BEGIN, I WOULD LIKE TO NOTICE THE CHANGES IN MEMBERSHIP ON THE COMMITTEE. DUE TO BECKA
THOMPSON'S RES UGINATION FROM THE PARK BOARD SHE ALSO LEAVES A VACANCYOON THIS COMMITTEE. THE PARK BOARD HAS FILLED THAT VACANCY WITH COMMISSIONER CATHY ABENE. SHE COMES BACK TO US AFTER SERVING WITH US FROM 2022 TO 2024, SO WE ARE PLEASED TO WELCOME HER BACK. WELCOME
BACK. >> THANK YOU VERY MUCH. >> WE HAVE FIVE ITEMS IN NEW BUSINESS TODAY. WE'LL BEGIN WITH ITEM 3, WHICH IS AN UPDATE REPORT FROM THE POLICE DEPARTMENT ON ACTIONS RELATED TO RECOMMENDATIONS FROM THE 2024 MPD FLEET MANAGEMENT AUDIT. WE
INVITED MPD TO PRESENT ON THIS ITEM, BUT MY UNDERSTANDING IS THAT THEY ARE NOT HERE THIS MORNING. SO I WILL RECOGNIZE CITY AUDITOR TIMMERMAN. >> THANK YOU, COUNCIL PRESIDENT. THAT IS TRUE. WE HAVE TWO UPDATES TODAY ON PAST AUDIT
FINDINGS AND CORRECTIVE ACTION PLANS IN THE AUDITOR UPDATE THAT WE'LL GO THROUGH HERE IN A LITTLE BIT, WE'LL DISCUSS THE EFFORTS THAT THE OFFICE OF CITY AUDITOR HAS MADE OVER THE LAST TWO TO THREE MONTHS TO GET THEM TO PARTICIPATE AND COME BEFORE THIS BODY. BUT IN THE MEANTIME,
LET'S TALK ABOUT THE OFF-DUTY WORK AUDIT. THE INTERNAL WORK THAT WE'VE DONE, COMMUNITY SAFETY AUDITOR, TRAFFIC TRAVIS KAMM HAS A FEW UPDATES, AND THEN IF WE COULD MOVE, WE'LL SKIP THE SECOND MPD ITEM BECAUSE THEY HAVE NOT PROVIDED UPDATES,
AND THEN IF WE COULD MOTIVE INTO THE SIDE -- MOVE INTO THE CITY AUDITOR UPDATES THEN I COULD UCA TALK ABOUT THE EFFORTS OUR OFFICE HAS MADE TO GET THEM TO APPEAR BEFORE THIS BODY? OKAY, SO JUST TO CONFIRM WE'RE GOING TO GET THIS UPDATE ON ITEM
NUMBER 3 AND SKIP ITEM NUMBER 4. >> THAT'S CORRECT AND THEN IF WE COULD MOVE AUDITOR UPDATES TO REPLACE ITEM NUMBER 4. >> OKAY, I CAN DO, WITHOUT OBJECTION LET'S GO AHEAD AND DO THAT. SO I WILL IS -- I WILL
RECOGNIZE MR. KAMM. >> THANK YOU. ALL RIGHT. GOOD MORNING, CHAIR PAYNE, MEMBERS OF THE AUDIT COMMITTEE, AS ROBERT ALLUDED TO, WE'LL BE TALKING A BIT ABOUT OFF-DUTY UPDATE. I WAS HOPING TO HAVE MPD MANAGEMENT TO TALK ABOUT THEIR
EFFORTS AND THE THINGS WE ARE GOING TO TALK ABOUT THE QUESTIONS AND YOU KNOW WHAT THE AUDIT WAS AND KIND OF WHAT THE ISSUE WAS AND KIND OF UPDATE ON THOSE AND KIND OF TRANSITION TO MPD. AT THIS POINT I'LL JUST KIND OF STICK TO SOME BRIEF KIND OF RECAP OF THE ODD AND THE KIND OF SOME OF THE CONTEXT SINCE THEN AND HOPEFULLY AUDIT
COMMITTEE WILL BE ABLE TO HAVE MPD KIND OF SPEAK TO SOME OF THE MORE CURRENT EFFORTS AND KIND OF FUTURE PLANS WE HAVE BEEN DISCUSSING WITH THEM REGARDING OFF-DUTY, SO LET'S SEE. SO YEAH, THE AGENDA, YOU KNOW,
AGAIN, KIND OF OFF-DUTY AND THEN FOLLOW-UP. SO THE OBJECTIVE JUST A QUICK RECAP OF THE OBJECTIVE WAS TO REVIEW POLICE OFF-DUTY POLICIES, PROCEDURES, AND PROCESSES TO ENSURE CONTROLS ARE IN PLACE TO EFFECTIVELY MANAGE -- OFFICER HEALTH AND
WELLNESS AND KIND OF HOURS WORKED KIND OF APPROACH TO AT THIS ONE. THIS WAS PUBLISHED BACK IN SEPTEMBER OF 2019. THE SCOPE AGAIN KIND OF, YOU KNOW, RELATED TO THOSE ITEMS, WE DID WERE ABLE TO LOOK AT A MINIMAL AMOUNT OF DATA FROM 2018 THROUGH AUDIT SCOPE OF 2019. WE LOOKED AT GOVERNANCE PROCESSES,
INTERNAL CONTROLS, WE ALSO DID SOME BENCHMARKING AND DATA ANALYSIS THAT WOULD INCLUDE -- IN TERMS OF WHAT THE DATA WE WERE ABLE TO ACHIEVE AND KIND OF WHAT OTHER ORGANIZATIONS WERE DOING WITH OFF-DUTY WORK. JUST SOME BRIEF NOTES, I'M NOT GOING TO GO THROUGH ALL THIS STUFF BUT KIND OF RECAP WHAT OFF-DUTY AND
SOME OF THAT IS. MPD IS A DECENTRALIZED MODEL. REQUIRE SECONDARY -- EMPLOYEES TO ENSURE OUR OFFICERS ARE WORKING AT APPROVED SITES. THEY ARE REQUIRED TO GET APPROVAL TO WORK AT THOSE SITES AND MPD OFFICERS ARE ALLOWED TO USE THEIR SQUAD CARS, THEIR EQUIPMENT FOR
OFF-DUTY WORK. THERE IS SOME -- YOU KNOW HOW THEY'RE REQUIRED TO SIGN IN AND OUT AS WELL AS YOU KNOW KIND OF REPORT THEIR TIME, BUT OTHERWISE, MPD DOES NOT MANAGE OFF-DUTY WORK. BUSINESSES, ORGANIZATIONS TYPICALLY YOU KNOW REACH OUT TO OFFICERS AND REACH OUT TO THE
PRECINCT WHERE YOU KNOW THEY CAN BE REQUESTS CAN BE DIRECTED TO THE APPROPRIATE PERSON TO KIND OF IN TERMS OF, YOU KNOW, POTENTIALLY HAVING AN OFF-DUTY OFFICER WORK AT A LOCATION. ELIGIBLE OFFICERS ARE FREE TO ACCEPT F OFF-DUTY WORK AND
HANDLE QORDZINATION OF OFF-DUTY WORK INCLUDING SCHEDULING PAYMENTS. OFTENTIMES THERE IS A DEDICATED HANDLER WHO HANDLES THAT FOR THE SITE OR BUSINESS AND OFFICERS ARE KIND OF SCHEDULED THROUGH THAT OFFICER. PAY IS DETERMINED THROUGH A VARIETY OF MARKET FACTORS, DIFFERENT, YOU KNOW, LOCATION
TYPE LOCATION WORKED. I THINK THERE HAS BEEN A LOT OF SIGNIFICANT CHANGES. THERE HAS BEEN SOME OF THAT SINCE 2018 CONSIDERING THE EVERCHTS THAT HAVE HAPPENED. THE REPORT CONTAINED FOUR OBSERVATIONS, AND A BIT MORE CONTEXT WHY THEY'RE OPEN WHICH I'LL GET TO IN A
SECOND. FIRST ONE RELATED TO TECHENOLOGY ENHANCEMENTS. SECOND ONE WAS POLICY REQUIREMENTS. THIRD WAS OFF-DUTY AND OVERSIGHT AND MONITORING. AND THEN FOUR WAS SQUAD CARS AND CONTROLS AROUND
THOSE. SO THE FIRST ONE. SCHEDULING SYSTEM SUPPORT CAN BE TRACKING OF SHIFTS AND APPROVALS. THOSE USER ACCESS MANAGEMENT LIMITATIONS, OVERALL LACK OF SYSTEM INTEGRATION AND FUNCTIONALITY. YOU KNOW, AND THAT IMPACTED THE ABILITY FOR
MANAGEMENT TO TO OFF-DUTY WORK. DISPARATE SYSTEMS, THE DATA WE WERE ABLE TO REVIEW ALSO LIMITATION CAVEATS. BACK IN THE REPORT WE WERE ABLE TO PROVIDE SOME DATA BUT THAT TOOK SOME, YOU KNOW, EFFORTS TO KIND OF GET AND THEN THERE ARE LIMITATIONS REGARDING, YOU KNOW, AS OFFICERS
WERE SELF-REPORTING HOURS, THERE WASN'T THAT OVERSIGHT IN TERMS OF -- LACK OF OVERSIGHT MONITORING IN TERMS OF ISSUE 3 THAT ALSO KIND OF HINDERED OPERATIONS. ISSUE 2 IS POLICY AND PROCEDURES, SO WE HAD A LIST OF ITEMS RELATED TO POLICIES AND
PROCEDURES AROUND STRENGTHENING INCLUDING AROUND HOURS OF WORK, NOTIFICATION, OVERSIGHT MONITORING ROLES AND RESPONSIBILITIES, SCHEDULING SUPERVISORS. A LACK OF STANDARD OPERATING PROCEDURES. THERE WERE CASH PAYMENTS. LACK OF
REVIEW AND APP APPROVAL. ISSUE 3 OVERSIGHT MONITORING. OVERSIGHT MONITORING FOR POLICY. APPROVALS WERE NOT UPDATED AND THEN NOT ALL OFFICERS WORKING FOR A SECONDARY APPROVAL ARE APPROVED TO WORK FOR THAT APPROVAL WE NOTED SO WE HAD
RECOMMENDED AROUND ROLES AND RESPONSIBILITIES, ESTABLISHING MEASURES TO MONITOR, IMPROVING DATA AND SYSTEMS, AND THE ABILITY TO TRACK, REVIEW, ANALYZE, AND ESTABLISH ACCOUNTABILITY. ISSUE 4 WAS MARKED SQUAD CAR USAGE WHICH TIES INTO FLEET MANAGEMENT AUDIT. THIS ONE WAS WE NOTED
THAT MARKED SQUAD CAR USAGE WAS NOT CONSISTENTLY APPROVED OR TRACKED. THERE WAS A PAPER SYSTEM OF SIGNING OUT CARS. WE NOTED BACK IN MPD IN SPRING OF 2024. THAT WAS FINALLY UPDATED TO A SMART SHEET APPROVAL SUBJSYSTEM. WE NOTED OTHER ITEMS REGARDING CARS TAKEN FROM
THE SQUAD CAR GARAGE AND GPS TRACKING ABILITIES WHICH TIES INTO MPD FLEET MANAGEMENT ADABOUT THAT WE RECENTLY DISCUSSED. SO FROM THAT AUDIT YOU KNOW WE HAD THESE ISSUES. THE 2020 DUE DATES. EARLY FEBRUARY 2023 ANNOUNCED CREATION
OF A TASK FORCE TO REVIEW AND DEVELOP RECOMMENDATIONS ON THE MANAGEMENT OF AUTDU OFF-DUTY WORK. WAS THE MAYOR, CITY COUNCIL, AND POLICE FEDERATION. FRAUGHT WHAT WE CAN TELL THE WORK GROUP MET A FEW TIMES BUT WITH THE EVENTS OF SPRING 2020 THAT WAS DELAYED AND
KIND OF STOPPED. AND THEN ALSO YOU KNOW THROUGH OUR AUDIT ISSUE FOLLOW-UP WE KNOW THAT MANAGEMENT RESPONSE FOR RECOMMENDATIONS CHANGED POSITIONS. THERE ARE SIGNIFICANT CHANGES IN THE OPERATING ENVIRONMENT SINCE THEN, AND THEN ALSO YOU KNOW WITH THE 2020MDHR INVESTIGATION
AND D OJ, THERE WERE QUESTIONS WITHIN MPD OF WHAT CHANGES MAY BE REQUIRED, WHAT THOSE MIGHT BE AND HOW THEY IMPACT OFF-DUTY. THERE WAS SOME MENTION OF A CONSENT DECREE OVERLAPPING WITH SOME OF THE ITEMS WE IDENTIFIED IN THE AUDIT. REGARDING
APPROVALS, THE SCHEDULING OF A DIRECT SUPERVISOR OR SOMEONE OF A HIGHER RANK REGARDING, YOU KNOW, APPROVAL FOR SQUAD CARS FOR WORKING OFF-DUTY. THOSE ARE ALSO LIMITATION ON HOURS WORKED IN THAT CONSENT DECREE HOURS, AND THEN SUPERVISOR REQUIREMENT THAT MPD WILL MAINTAIN THE
SYSTEM SO THAT ONDUTY AND MPD PATROL SUPERVISORS ARE AWARE OF EACH SECONDARY IMPROVEMENT POSITION. WITHIN THAT LOCATION, IDENTITY OF EACH EMPLOYEE WITHIN THAT LOCATION AND THERE ARE DATA REQUIREMENTS IN THAT AS WELL.
WE ALSO NOTED THERE WERE UPDATED ITEMS. AND THEN IN APRIL THERE WAS A SMALL CHANGE TO MPD'S POLICY AND PROCEDURE AROUND STANDBY EMPL EMPLOYEES. FOR WHAT WE CAN TELL, MORE CHANGES ARE ANTICIPATED. SO KIND OF WITH THAT, YOU KNOW WE
ALSO NOTED IN SPRING OF 2024, MPD CREATED AN INSPECTIONS UNIT THAT WE'VE TALKED ABOUT BEFORE FOR, BEGAN ASSIGNING THAT UNIT OVERSIGHT RESPONSIBILITIES FOR PHOT OFF-DUTY WORK. THERE ARE FORMS THEY CREATED. THERE
ARE REQUIREMENTS. REQUIREMENTS AROUND SUPERVISORS HAVING TO CHECK IN AT OFF-DUTY SITES AND TAKE NOTE OF THOSE AND ALSO AROUND TRACKING OF SQUAD CARS. AND WE'VE BEEN A REGULAR KIND OF CONTRACT, THIS UNIT HAS BEEN KIND OF DEVELOPED ON THEIR CAPABILITIES, THEIR RESOURCES,
THE PROGRESS AND PLANS AND THAT WAS THE GOAL TODAY TO DISCUSS MORE ABOUT THOSE. YOU KNOW, JUST SOMETHING FOR NOTE THAT WE IDENTIFIED THIS FOR SEVERAL YEARS NOW IN RISK ASSESSMENTS LEADING TO OFF-DUTY WORK AND KIND OF THE NEED TO KIND OF FOLLOW THROUGH ON THESE UPDATES AND KIND OF MAKE THOSE CHANGES.
SOME OF THE LIMITATIONS, KIND OF, YOU KNOW, RELATE BACK TO THE MPD SCHEDULING SYSTEM AND SOME OF THOSE KINDER LONGER-TERM ISSUES WE HAVE BEEN BEST TRYING TO INFORM AND UPDATE THEM WITH AND WE'LL CONTINUE TO FOLLOW UP WITH MANAGEMENT ON THOSE UPDATES, AND DO HOPE TO KIND OF HAVE THEM COME AND KIND OF TALK MORE ABOUT THE PLANS AND KIND OF
SOME OF THAT WORK IN THE FUTURE. THANK YOU. >> THANK YOU FOR THAT PRESENTATION. ARE THERE ANY QUESTIONS FROM MEMBERS? I'LL JUST SAY I REALLY APPRECIATE THE
DEPTH OF THIS WORK AND THE TIMELINE, JUST FOR THE MEMBERS OF THIS COMMITTEE BEN'S AWARENESS, CITY COUNCIL PASSED AN ORDINANCE TO PROVIDE FOR CHARGING FEES FOR OUR OFF-DUTY WORK, SO ONE OF THE HIGHLIGHTED
ISSUES WAS, WELL, TWO -- I THINK THIS TOUCHES ON TWO OF THE HIGHLIGHTED ISSUES. ONE WAS DATA TRACKING, AND TWO WAS FLEET MANAGEMENT. OUR FEE IS AIMING TO REFLECT THE COSTS ASSOCIATED WITH USING A CITY OWNED VEHICLE,
AND BY HAVING THAT FEE THAT SHOULD ALSO BE ABLE TO PROVIDE FOR SUSTAINABLE FUNDING SOURCE FOR STRONGER DATA TRACKING. SO THIS IS A REFLECTION OF HOW THE WORK OF THIS BODY CAN HELP LEAD TO LEGISLATIVE AND OPERATIONAL
CHANGES, AND I THINK THAT ONE OF THE THINGS THAT MYSELF AND MR. TIMMERMAN HAVE HAD A LOT OF CONVERSATION ABOUT IS HOW DO WE ACTUALLY OPERATIONALIZE THESE RECOMMENDATIONS, ESPECIALLY AS THEY RELATE TO THE ROLE OF CITY COUNCIL. THE ROLE OF MANAGEMENT IS MUCH CLEARER, BUT I THINK THERE IS ALSO OPPORTUNITIES FOR
US TO MAKE RECOMMENDATIONS TO THE S CITY COUNCIL, SO WE REALLY WANT TO THINK THROUGH HOW WE MOVE THAT THROUGH A PROCESS. AND SEEING NO ONE ELSE, WISHING TO SPEAK, I WILL RECOGNIZE MR. TINLE TIMMERMAN TO
GIVE US AN AUDITOR UPDATE WHICH IS ITEM NUMBER 8 ON UROPOSTED AGENDA. >> THANK YOU, CHAIR PAYNE AND AUDIT COMMITTEE MEMBERS. I APPRECIATE YOUR FLEXIBILITY IN THE AGENDA NEEDING TO MOVE THINGS AROUND HERE. WITH OUR NORNORMAL CITY AUDITOR
UPDATE, WE WILL GO THROUGH THE ITEMS WE TYPICALLY GO FLOW, AND THEN I HAVE A -- THROUGH, AND THEN I HAVE A FEW SLIDES TO GO OVER THE COOPERATION WITH THE CITY AUDITOR, WE WILL SHARE CONCERNS ABOUT LACK OF ATTENDANCE FROM FOLKS WE ARE LOOKING FOR UPDATES FROM. ALL
RIGHT, SO FIRST OF ALL, WE WILL COVER THE IN PROGRESS AUDIT WORK. WE'RE NOT REPORTING OUT ANY COMPLETED AUDITS AT THIS TIME, WE SHOULD HAVE ONE READY IN DECEMBER FOR YOU. THE WORK IN PROGRESS IS NEIGHBORHOOD SAFETY CONTRACT MANAGEMENT,
WHICH IS AN AUDIT THAT IS LOOKING AT A SAMPLING OF CONTRACTS FROM NSD AS WELL AS PROCESSES RELATED TO THEIR CONTRACTING. WE ALSO ARE WORKING ON THE MPRB REVENUE AND COLLECTION AUDIT. THIS IS PHASE
2 OF REVENUE AND COLLECTIONS. WE DID ONE FOR THE CITY, AND NOW WE'RE DOING ONE FOR THE PARKS BOARD. THIS ONE IS WELL UNDERWAY WITH SIGNIFICANT FIELD WORK NOW COMPLETED. WE ARE WORKING ON THE REQUIRED BODY
WORN CAMERA AND AUTOMATED LICENSE PLATE READER AUDIT. THESE AUDITS WE DO EVERY COUPLE YEARS. THEY'RE REQUIRED BY THE STATE, AND WITH THESE WE TYPICALLY GET FAIRLY GOOD COOPERATION, ESPECIALLY FROM THE PARKS BOARD WHEN WE COMPLETED
THEIRS MOST RECENTLY. WE ALSO ARE CONTINUING OUR WORK ON THE TWO AFTERACTION REVIEWS THAT WILL HOPEFULLY CONCLUDE IN FEBRUARY. WE ARE WORKING WITH HOGAN ADAMS, OUR CONTRACTED LAW FIRM TO MEET THAT FUTURE
SCHEDULED AUDIT COMMITTEE DATE IN FEBRUARY. THERE HAS BEEN DELAY IN THIS WORK, AND WE ARE SEEKING SOME ADDITIONAL FUNDING, WHICH THE OFFICE'S BUDGET CAN MANAGE. WE JUST NEED TO GO THROUGH THE PROPER PROCESSES TO
REQUEST USE OF THAT FUNDING. SO LITTLE BIT MORE ON THOSE AUDITS IN PROGRESS. THE OBJECTIVE OF THE NSD AUDIT IS TO LOOK AT PROCESSES, INCLUDING THE ADMINISTRATION, MANAGEMENT, REPORTING, OVERSIGHT, AND MONITORING OF THEIR ROLES TO
ENSURE THAT THEIR CONTRACTING PROCESSES ARE EFFECTIVE. THIS ONE IS ALSO IN A FIELD WORK STATUS. THE SCOPE HAS BEEN UPDATED TO COVER 2025 UP TO DATE TO MORE ACCURATELY ASSESS CURRENT
PRACTICES. AS I MENTIONED, MPRB'S COLLECTIONS, REVENUE AND COLLECTIONS AUDIT, THIS IS REVIEW IT DESIGN AND EFFECTIVENESS OF CONTROLS AROUND THE 34*RBGS PRB REVENUE AND COLLECTION PROCESSES. WE VISITED A NUMBER OF SITES, GOLF
COURSES, PARKS, WE TRIED TO GET TO A WHAT OF LOCATIONS THAT -- A LOT OF LOCATIONS THAT ACCEPT CASH SO WE CAN UNDERSTAND WHAT THAT PROCESS LOOKS LIKE AS WELL. AS YOU CAN IMAGINE THERE ARE A LOT OF FOLKS AND PLACES TO GO TO EFFECTIVELY PROVIDE COVERAGE ON
THIS AUDIT. BODY WORN CAMERA AND AUTOMATED LICENSE PLATE READERS TO TEST MPD'S COMPLIANCE WITH STATE LAW REGARDING BODY WORN CAMERAS AND LICENSE PLATE READERS. AS I MENTIONED, THESE ARE AUDITS WE HAVE DONE YEAR OVER YEAR. I BELIEVE EVERY TWO
YEARS. AND THEN THE AFTERACT REVIEWS AS YOU'RE WELL AWARE, IT'S TO CONDUCT AN AFTER-ACTION REVIEW OF THE CASE INVOLVING THE SHOOTING OF DAVIS M MATURI AND THE DEATH OF ALLISON LUSSIER. ALL RIGHT SO I WILL
QUICKLY JUST COVER THE NUMBERS ON FRAUD, WASTE, AND ABUSE. WE'VE GOT TWO OPEN INVESTIGATIONS, BOTH ARE IN PROGRESS. TYPICALLY WE JUST PROVIDE A STATUS UPDATE ON THESE BECAUSE THESE ARE HIGHLY
SENSITIVE AND OFTEN END UP GOING TO LABOR RELATIONS OR THE CITY ATTORNEY'S OFFICE, AND SO WE TRIED TO JUST PROVIDE A STATUS UPDATE ON THE VOLUME OF THESE UNTIL THERE IS ANY FINAL RESOLUTION. AND THEN AS FAR AS
PRIOR AUDIT ISSUE FOLLOW-UP, WE HEARD A LITTLE BIT FROM MR. KAMM THIS MORNING, BUT WE'VE ALSO GOT A FEW MORE SLIDES THAT DIRECTOR POUDYAL WILL COVER. HE'LL TALK A LITTLE BIT ABOUT AUDIT ISSUE STATISTICS, DETAILS OF CLOSED
ISSUES, AND THEN OPEN AUDIT ISSUES THAT WE'RE STILL FOLLOWING UP ON. SO I WILL HAND IT OVER TO DIRECTOR POUDYAL. >> THANK YOU. GOOD MORNING, CHAIR PAYNE AND MEMBERS OF THE AUDIT COMMITTEE. I LIKE TO PROVIDE SOME UPDATE REGARDING SOME OF THESE OPEN ISSUES AND
WHERE WE'RE AT AND ALSO PROVIDE A LITTLE BIT MORE DETAILS REGARDING SOME OF THESE ISSUES, AND THE STATUS OF THOSE OPEN ISSUES AS WELL. SO BASICALLY FOR OUT OF ALL THE OPEN ISSUES WE HAVE, AUDIT ISSUES, THAT'S
CONSIDERED OPEN, SO BASICALLY THAT MEANS SO WITH ANY AUDIT ISSUES WE HAVE, COMPLETION DATE, SO BASICALLY MEANS SO THAT TENTATIVE COMPLETION DATE HAS NOT COME YET. SO IT'S STILL IN
THE OPEN STATUS. SO EVERY TIME SOME OF THESE ISSUES GO BEYOND THAT TENTATIVE TIMELINE, THEY FALL UNDER OVERDUE AUDIT ISSUES, SO RIGHT NOW WE HAVE 24 OF THEM, AND THE LAST ONE IS THE AUDIT ISSUES VALIDATION IN PROGRESS.
THERE ARE SEVEN ISSUES.; WHICH BASICALLY MEANS WE AUDIT RECEIVED SOME OF THOSE COMPLETED ACTION PLAN, AND WE ARE IN PROGRESS OF REVIEWING THOSE TO MAKE SURE THOSE ARE COMPLETE, SO. SO SINCE IT L -- THE LAST AUDIT COMMITTEE MEETING,
WOO COMPLETE -- WE COMPLETED THREE ISSUES THAT HAVE BEEN CLOSED AS WELL. SO THE FIRST AUDIT ISSUE THAT WAS CLOSED SINCE LAST AUDIT COMMITTEE IS THE FIRST ONE IS THE ISSUE NUMBER 12 FOR THE TRAINING RELATED TO 2022 HIRING AND
PROMOTION PROCESS AUDIT SO RIGHT NOW WE HAVE TWO MORE ADDITIONAL AUDIT ISSUES REMAINING FROM THIS REPORT, AND THE GOAL IS TO COMPLETE THOSE AT LEAST ONE, HOPEFULLY BY NEXT AUDIT COMMITTEE MEETING, AND THE LAST MEETING AFTER THAT WOULD BE
SOMETIME FIRST OR SECOND QUARTER OF 2026. THE NEXT AUDIT ISSUES CLOSED IS RELATED TO THE 2023P CARD SPENDING AUDIT AND THAT'S
ISSUE NUMBER 4, AUTHORIZING APPROVAL AND ELIGIBILITY AND SO TH THERE'S ONLY ONE AUDIT ISSUES THAT REMAIN FROM THIS REPORT, AND THIS ONE IS MORE THE ONE REMAINING IS MORE NOT FOR THE PROCUREMENT BUT THEY HAVE TO
WORK WITH THE CONTROLLER'S OFFICE SO IT'S MORE ON THEM COMPLETING THE AUDIT ISSUE. AND THE ONE, THE LAST AUDIT ISSUE CLOSED IS REGARDING THE 2024 MPD
FLEET MANAGEMENT AUDIT. SO THAT'S ISSUE NUMBER 4. DRIVER LICENSE PROGRAM, SO BASICALLY AS A PART OF THE ISSUE, THEY HAD TO COME UP WITH THE COMPREHENSIVE LIST OF ALL THE ELIGIBLE DRIVERS AND BASICALLY DOCUMENTED VERIFICATION OF THOSE DRIVER ELIGIBILITY AS WELL, AND IT'S
100% COMPLETE, SO WE CLOSED THIS ISSUE IF THE FLEET MANAGEMENT ODD -- FOR THE FLEET MANAGEMENT AUDIT. BEFORE I MOVE TO THE NEXT SLIDE, ANY QUESTIONS? NO? OKAY. SO THESE ARE ALL THE LIST
OF ALL THE AUDIT REPORT THAT HAS ONE OR MORE OPEN AUDIT ISSUES. AND SO BASICALLY THESE ARE THE DETAILED LIST OF ALL THE AUDIT
AND THE ISSUE NUMBER AND WHAT ARE SOME OF THESE ISSUES AND HOW THEY WERE RATED AS WELL AS WHERE THEY FALL, WHETHER IT'S OVERDUE, OPEN, OR VALIDATION IN PROGRESS, SO WE HAVE LISTED ALL THE, THOSE
OF 35 OPEN ISSUES RIGHT NOW. SO NOW DIVING A LITTLE BIT DEEPER TO SOME OF THOSE OPEN ISSUES AS
WELL. SO THE FIRST ONE IS REGILATED TO 2019 MPD OFF-DUTY WORK AUDIT, SO COMMUNITY SAFETY AUDITOR, KAMM JUST PRESENTED ABOUT THESE ISSUES AS WELL. SO RIGHT NOW THERE ARE THREE OPEN ISSUES RELATED TO TECHNOLOGY
ENHANCEMENT, POLICY RECOMMENDATIONS, AND -- POLICY REQUIREMENTS AND OVERSIGHT AND MONITORING. SO THE NEXT ONE IS RELATED TO THE 2021 PERSONNEL WORK ISSUED MOBILE DEVICE
POLICIES AND CONTROLS. SO RIGHT NOW WE HAVE THREE OPEN ISSUES REGARDING THIS AUDIT, RELATED TO MOBILE DEVICE, INVENTORY MANAGEMENT, MOBILE DEVICE DISPOSAL AND DATA GOVERNANCE,
AND WE RECENTLY CLOSED AN AUDIT ISSUE RELATED TO POLICY AND PROCEDURES BECAUSE A LOT OF THESE THINGS ARE BASED ON FINALIZING THOSE AND ISSUING THOSE POLICY AND PROCEDURES. SO WE'LL PROVIDE SOME MORE UPDATES IN NEAR FUTURE REGARDING SOME OF
THESE OPEN ISSUES AS WELL. AND SO THE TWO OPEN ISSUES RELATED TO 2022 HIRING AND PROMOTION PROCESS AUDIT IS THE JOB STUDIES AND CLASS MAINTENANCE STUDIES ISSUE FOR WHICH WHEN WE DISCUSS
WITH THE MANAGEMENT, THEY MENTION THERE IS STARTING A NEW PROCESS IN THE QUARTER 1 OF 2026, SO BASICALLY OUR GOAL IS TO SEE HOW THAT PROCESS WORKS AND MAYBE VALIDATE SOME OF THOSE PROCESSES AS WELL, AND DECIDE
WHETHER IT'S TIME TO CLOSE THIS ISSUE IN FUTURE OR NOT. AND THEN RELATED TO THE ISSUE NUMBER 16, RELATED TO APPEALS GRIEVANCE AND OTHER CONCERNS, WE ARE WORKING WITH MANAGEMENT TO UPDATE SOME OF THESE -- OBTAIN SOME OF THESE SUPPORTING DOCUMENTS WHICH SOME HAS ALREADY
BEEN COMPLETED, SOME ARE IN PROGRESS. SO HOPEFULLY BY NEXT AUDIT COMMITTEE IN DECEMBER WE SHOULD BE ABLE TO CLEEZ THIS ONE UP. SO THE RELATED TO 2023 REVENUE AND COLLECTION PHASE 1,
WE STILL HAVE FIVE OPEN ISSUES RELATED TO POLICY -- ASSETS, SAFEGUARDING AND SECURITY, AND MAIL HANDLING, SO BASICALLY WE
HAVE BEEN IN TOUCH WITH MANAGEMENT. RECENTLY THEY COMPLETED THE ANNUAL FINANCIAL AUDIT AS WELL, BUT SOME OF THE WORK HAS TO BE PRIORITIZED REGARDING WHAT ARE SOME OF THE FINDING RELATED TO THAT AUDIT SO THEIR PRIORITIZING ON THOSE
FIXING THOSE ISSUES FIRST BUT WILL WORK WITH MANAGEMENT RELATED TO SOM SOME OF THESE ISSUES AS WELL. AND THE QO OPEN ISSUES -- TWO OPEN ISSUES, SO THESE ARE NONPUBLIC ISSUES WHICH
CANNOT BE DISCUSSED IN PUBLIC WHICH IS WHY WE LISTED THEM AS ISSUE 1 AND 2. ONE IS RELATED TO 2023 SEXUAL ASSAULT EXAMINATION KIT SPECIAL PROJECT
FOLLOW-UP. IT'S STILL OPEN FOR NOW. SO WE HAVE SEVEN OPEN ISSUES, INCLUDING THE NONPUBLIC ISSUES, ISSUE 1 AND 2 FOR THE 2023 MPD PROPERTY AND EVIDENCE
AUDIT. SIMILAR TO THE PREVIOUS AUDIT AS WELL, THE MANAGEMENT DID PROVIDE AN UPDATE ON JUNE 2nd AUDIT COMMITTEE MEETING AND WILL CONTINUOUSLY WORK WITH MANAGEMENT TO DISSOLVE SOME OF THESE ISSUES AS WELL.
SO THIS ONE IS THE LAST SO FOR THE 2023 P-CARD SPENDING AUDIT, WE HAVE ONE ISS ISSUE FOR THE OVERSIGHT AND MONITORING SO THIS IS THE LAST ONE, AND AGAIN BECAUSE ORIGINALLY THE RESPONSIBLE PARTY FOR THIS ONE WAS THE DEPUTY CFO AND THAT
POSITION IS VACANT RIGHT NOW. SO WE'LL BE WORKING ACTIVELY WITH MANAGEMENT TO RESOLVE THIS ISSUE AS WELL. AND MOVING ONTO THE NEXT OPEN ISSUES RELATED TO
THE 2024 MPD FLEET MANAGEMENT AUDIT, SO FOR THIS ONE ORIGINALLY WE HAD 10 ISSUES OUT OF WHICH ONE HAS BEEN CLOSED SO WE STILL HAVE NINE OPEN ISSUES, AND OUT OF NINE, FROM MY
UNDERSTANDING, SO THERE ARE TWO ISSUES WHICH ARE CONSIDERED OPEN AND ALL THE OTHERS ARE OVERDUE.
AND SO FOR THE 2024NCR CITY FUNDING TO NEIGHBORHOOD ORGANIZING AUDIT WE HAVE TWO RELATED ISSUES RELATED TO POLICIES AND PROCEDURES, OVERSIGHT AND MONITORING AND MCR RISK ASSESSMENT AND FOR THEM THE FIRST ONE POLICY AND PROCEDURES IS OVERDUE BUT THE ISSUE NUMBER
3 AND 4, THEY ARE STILL CONSIDERED OPEN SO MANA MANAGEMENT IS WORKING ON RESOLVING THESE ISSUES AS WELL. AND ANY QUESTIONS?
>> MEMBERS HOSBEIN. >> THANK YOU, CHAIR PAYNE. JUST, I KNOW DIRECTOR TIMMERMAN, YOU MENTIONED THAT YOU WILL HAVE ADDITIONAL COMMENTS ABOUT THE WORK BEING DONE TO GET RESPONSES FROM SPECIFICALLY MPD. IS THIS THE TIME TO KIND OF TALK THROUGH THAT, OR I GUESS I'M JUST TRYING
TO FIGURE OUT THE BEST TIME TO PUT THAT INTO THE AGENDA. >> SURE. MAYBE AT THIS TIME I WOULD LIKE TO INVITE AUDITOR TIMMERMAN TO GO THROUGH THAT HIS SLIDES, AND PROVIDE AND TALK ABOUT THOSE THINGS AS WELL. >> THANK YOU AND THEN JUST AGENDA CLARIFICATION, SO NUMBER
3 ON THE NEW BUSINESS WAS THE FLEET MANA MANAGEMENT AUDIT. WE ARE NOT REVIEWING THAT TODAY? OKAY. SO THAT HAS BEEN REMOVED. WE ARE GOING TO 4 AND THEN 8. JUST WANT TO ACKNOWLEDGE WE ARE NOT GOING OVER THE FLEET MANAGEMENT AUDIT. OKAY. AND THANK YOU, JUST WANT
TO MAKE SURE WE PRIORITIZE THAT. >> THANK YOU. >> ALL RIGHT, CHAIR PAYNE, AND AUDIT COMMITTEE MEMBERS, TO ANSWER THAT QUESTION IN ABOUT SEVEN SLIDES, WE'LL GET TO THAT
AND ONCE I GET THROUGH THOSE, WE WILL DEFINITELY HAVE TIME FOR QUESTIONS. BUT FIRST I WOULD LIKE TO TALK A LITTLE BIT ABOUT PUS NEL AND BUDGE DAUSCH PERSONNEL AND BUDGET FOR THE OFFICE. WE'VE BEEN WORKING HARD
ON OUR PLAN AND VISION FOR RIGHT SIZING THE OFFICE. WE'VE RECENTLY HIRED MARIAN SIKES WHO IS WITH US HERE TODAY. SHE IS OUR NEW ADMINISTRATIVE ASSISTANCE, AND WE ARE THRILLED TO HAVE HER. SHE STARTED ON SEPTEMBER 24th AND IS GETTING
UP TO SPEED QUITE QUICKLY. WE HAVE HIRE ERIC NGUYEN WHO IS GOING TO BE AN INTERNAL AUDITOR HOPEFULLY IN THE ADVISORY SERVICES SPECIAL REVIEW AND ADVISORY SERVICES DIVISION THAT WE ARE ATTEMPTING TO CREATE HE
IS IN ONBOARDING AND BRINGS SIGNIFICANT EXPERIENCE IN GOVERNMENT AND PRIVATE SECTOR, MOST RECENTLY FOR THE OFFICE OF THE LEGISLATIVE AUDITOR. THE SECOND AUDITOR II THAT WE ARE WORKING TO HIRE WILL START NOVEMBER 17th. I'LL SHARE MORE ABOUT THAT INDIVIDUAL WHEN
THE TIME IS RIGHT. AND THEN THE QUALITY ASSURANCE AND TRAINING MANAGEMENT PROCESS WHICH HAS COMPLETED TRAVELS THROUGH THE CLASSIFICATION PROCESS AND WILL POST WITHIN THE NEXT COUPLE OF DAYS. THIS POSITION IS VITAL TO
PROVIDE SOME OF OUR INTERNAL OVERSIGHT TO OUR WORK THAT IS REQUIRED BY PROFESSIONAL STANDARDS. THOSE FOUR HIRES OR POSITIONS WERE RELATED TO THE FUNDING THAT THE CITY COUNCIL PROVIDED THE OFFICE OF CITY AUDITOR THIS PAST SUMMER. WE
HAVE TWO OTHER TRANSITIONS. ONE OF OUR AUDITORS RECENTLY RESIGNED NICO POP OWESTERN OWICH. HE WAS GREAT AT SOME OF THE REVIEWS FOR TRAINING NEEDS AND PROCESS AND PROCEDURAL NEEDS SO I WANT TO THANK HIM FOR
HIS SERVICE AND THEN COMLAN ALEDE. I WANT TO THANK HIM FOR HIS MANY YEARS OF SERVICE. HE IS GOING TO BE LEAVING CITY SERVICE HERE PRETTY SOON AS WELL. THANK YOU, COMLAN. ALL
RIGHT, AS FAR AS BUDGET UPDATES GO, LAST THURSDAY I PRESENTED THE MAYOR'S BUDGET PROPOSAL TO THE BUDGET COMMITTEE. I DEMONSTRATED OR DISCUSSED SOME CONFLICTS BETWEEN THAT BUDGET PROPOSAL AND THE NEEDS OF THE
OFFICE TO MEET THE DEMANDS OF THE PUBLIC AS WELL AS FOLKS INTERNALLY WITHIN THE CITY TO PROVIDE ADEQUATE OVERSIGHT. AS FAR AS BUDGET GOES RELATED TO THE LUSSIER AND THE MUTERI REVIEWS WE ARE CONTRACTING WITH
A LAW FIRM AS I MENTIONED EARLIER AND WE ARE NEEDING AN INCREASE IN ALLOCATED TIME AND BUDGET ON THAT. I'M HOPING THE TIME PORTION WON'T BE NEEDED ON THAT. WE ARE STILL INTENDING TO RELEASE A REPORT IN FEBRUARY,
BUT BECAUSE OF SOME OF THE DELAYS WE HAVE EXPERIENCED AND QUITE FRANKLY THE OVERALL VOLUME OF BODY WORN CAMERA AND EVIDENCE WE ARE RE VIEWING, THERE IS AN INCREASE IN BUDGET NEEDED HERE. -- NEEDED HERE. SO THAT REQUEST WILL GO IN FRONT OF THE ADMIN
AND ENTERPRISE OVERSIGHT COMMITTEE LATER THIS MONTH. I DO WANT TO TALK QUICKLY ABOUT THE WORKFORCE OPTIMIZATION AND COMPARATIVE BENCHMARKING STUDY. THIS IS IS AN ITEM ON OUR AGENDA TODAY TO ADD TO OUR AUDIT PLAN. WE HAVE INVESTED OR MADE
THE DETERMINATION TO INVEST SOME REMAINING BUDGET RELATED TO THE FTE TRANSFERS THAT THE COUNCIL PROVIDED TO OUR OFFICE THIS SUMMER. THIS STUDY WILL LOOK AT COMPARABLE CITIES AND FROM A
DEPARTMENT BY DEPARTMENT BASIS DETERMINE ARE WE WHERE WE SHOULD BE. ULTIMATELY RATHER THAN JUST BEING A STUDY SHOWING, OKAY, HERE'S WHERE SEATTLE IS AND HERE'S WHERE PORTLAND IS, WE WILL PROVIDE SOME
RECOMMENDATIONS THAT THE COUNCIL, THE AUDIT COMMITTEE, AND OTHERS CAN USE IN DECISION MAKING GOING FORWARD. AS A PART OF THE BUDGET UPDATE I PROVIDED THIS SLIDE AND I'LL SHARE A LITTLE BIT ABOUT THE INFORMATION
THAT I DID SHARE WITH THE BUDGET COMMITTEE. BUT THE MAYOR'S PROPOSED BUDGET AFFECTS OUR OFFICE, AND FIRST AND FOREMOST, IT CONFIRMED THE TRANSFER OF 10 FTEs FROM THE OFFICE OF CITY AUDITOR TO THE OFFICE OF CITY
CLERK. THIS WAS PAR AND O&E. YOU'RE VERY FAMILIAR WITH THIS TRANSITION BECAUSE THEIR WORK WAS DEEMED INCOMPATIBLE WITH THE WORK OF THE OFFICE DUE TO THE IRREVERSIBLE THREATS TO INDEPENDENCE. THE MAYOR'S
BUDGET CONFIRMED THE COUNCIL'S TRANSFER OF TWO FTEs, BUT IT ALSO REDUCED STAFFING LEVEL OF TWO FTEs, WHICH ARE THE ONES THAT ARE CIRCLED IN RED. WITHOUT THESE POSITIONS, OUR ABILITY TO PROVIDE TIMELY MEANINGFUL AND ACCURATE
INFORMATION BACK TO THIS COMMITTEE AS WELL AS TO THE CITY COUNCIL IS SIGNIFICANTLY LIMITED. THIS IS PROBABLY THE FIRST TIME YOU'VE SEEN THE VISION ON PAPER FOR THE OFFICE OF CITY AUDITOR. ON THE RIGHT
SIDE IT IS THE STRUCTURE THAT WE ARE ATTEMPTING TO BUILD, AND THAT IS INCLUDING A NEW DIVISION WITH SPECIAL REVIEWS AND ADVISORY SERVICES. WE WOULD MAINTAIN THE INTERNAL AUDIT AND ASSURANCE SERVICES DIVISION, AND WITH AN INVESTMENT OF THE FINAL
PHASE, THE FINAL THREE POSITIONS THAT I'M SEEKING TO RIGHT SIZE THE OFFICE, THAT WOULD ADD A DEPUTY CITY AUDITOR, A DIRECTOR OF SPECIAL REVIEWS AND ADVISORY SERVICES, AS WELL AS A LEAD WORKER FOR THAT NEW DIVISION.
MY GOAL HERE IS TO PROTECT THE TWO JOBS THAT ARE ON THE LINE AND ALSO TO FINALIZE THE INVESTMENT IN OUR OFFICE SO WE CAN ROUND OUT THIS NEW DIVISION. WE DID FOR THE BUDGET
PRESENTATION TAKE A LOOK AT WHAT OTHER CITIES ARE DOING WITH THEIR COMPLEMENT, THEIR AUDIT STAFF COMPLEMENT. IF YOU NOTEN OIS THIS SLIDE, TWO OF THE CITIES MINNEAPOLIS OFTEN COMPARES ITSELF TO, ON THE LEFT SIDE, BALTIMORE AND NEW ORLEANS,
THEY HAVE ABOUT TWICE AS MANY AUDITORS PER RESIDENT, AND THE UNIQUE THING ABOUT THOSE TWO CITIES IS THEY ARE BOTH UNDER CONSENT DECREES LIKE MINNEAPOLIS IS. THE, THE COLUMN FOR
MINNEAPOLIS, THAT'S REPRESENTS OUR STAFFING LEVEL UNDER THE BUDGET. THE MAYOR'S PROPOSED BUDGET. SO THAT IS THE 10 NUMBERS THERE OR THE 10 NUMBER THERE. AND WE'RE LOOKING TO INCREASE THAT TO 15 AS WE TALKED ABOUT. ALL RIGHT, I'D LIKE TO QUICKLY HIGHLIGHT FOR YOU AND
MEMBERS OF THE PUBLIC THE UPDATED MISSION FOR THE OFFICE OF CITY AUDITOR. THIS IS INCLUDED IN THE DRAFT CHARTER THAT WE'LL BE DISCUSSING LATER IN THIS MEETING. THE MISSION IS
THAT THE OFFICE OF CITY AUDITOR STRENGTHENS CITY TRUST IN GOVERNMENT BY OFFERING INDEPENDENT, OBJECTIVE, AND RISK INFORMED OVERSIGHT, ASSURANCE, AND ADVISORY SERVICES. WE SAFEGUARD PUBLISH RE-- PUBLIC RESOURCES BY IDENTIFYING RISKS, PROMOTING ACCOUNTABILITY,
ENSURING COMPLIANCE, AND SUPPORTING EFFECTIVE AND TRANSPARENT CITY OPERATIONS. YOU'LL SEE SIMILAR ELEMENTS IN THIS MISSION IF YOU COMPARE IT TO OUR PREVIOUS MISSION, SUCH ASSURE GOALS TO IDENTIFY RISK AND PRU-- AS AT OUR GOALS TO IDENTIFY RISK AND PROMOTE
ACCOUNTABILITY. HOWEVER I FELT IT IMPORTANT TO INCLUDE LANGUAGE TO HIGHLIGHT OUR LENS ON STRENGTHENING PUBLIC TRUST. WE'VE NOT YET REWRITTEN THE VISION STATEMENT FOR THE OFFICE AS WE PLAN TO DO THAT AS A PART OF OUR 2026 AUDIT PLAN, AND OUR FUTURE BUSINESS PLANNING. AS
PART OF THE BUDGET PRESENTATION THAT I PRESENTED LAST WEEK, WE ALSO DEVELOPED NEW VALUES. WE WANT TO COMMUNICATE THESE ACROSS THE CITY INTERNALLY BUT WE ALSO WANT TO COMMUNICATE THESE TO THE PUBLIC, SO THESE VALUES ALONG WITH THE UPDATED MISSION WILL
LIVE ON OUR WEB SITE. THEY WILL LIVE ON OUR CITY TALKS SITE, AND WE'RE GOING TO START USING THEM EITHER IN OUR ENTRANCE MEETINGS FOR AUDITS OR FAQ DOCUMENTS THAT WE PROVIDE TO AUDITEES, BECAUSE WE WANT TO MAKE IT VERY CLEAR
THE VALUES THAT WE BRING INTO OUR WORK. I'M NOT GOING TO READ THROUGH THEM, BUT THEY ARE HERE ON THE SCREEN, AND AS I MENTIONED, SOON THEY WILL BE ON OUR WEB SITE AS WELL. ALL RIGHT, NOW I WOULD LIKE TO TALK
A BITTAL BIT LITTLE BIT ABOUT OUR CURRENT RELATIONSHIP AND COOPERATION FROM THE MINNEAPOLIS POLICE DEPARTMENT. AS WE'VE SEEN THIS MORNING, MPD HAS NOT ATTENDED TO PROVIDE UPDATES ON
PAST AUDIT FINDINGS. THIS IS THE SECOND AUDIT COMMITTEE MEETING IN A ROW WHERE WE HAVE MADE SIGNIFICANT EFFORTS TO HAVE THEM ATTEND, AND PROVIDE UPDATES ON AUGUST 18th WE THOUGHT THEY
WERE ATTENDING, AND THEY DID NOT SHOW UP. TODAY ABOUT AN HOUR BEFORE THE MEETING, WE GOT A MESSAGE THAT THEY WERE NOT ATTENDING. THEY HAD NOT GONE INTO THE SLIDE DECK THAT WE HAD PROVIDED TO PROVIDE UPDATES, AND THE FRUSTRATION HERE IS OUR COMMUNITY SAFETY AUDITORS
REACHED OUT TO THEM MORE THAN A DOZEN TIMES EITHER THROUGH EMAILS, MEETING INVITATIONS, ACTUAL MEETINGS, IMs, AND SO THERE HAS BEEN SIGNIFICANT EFFORT AND TIME SPENT ON THIS TO
NO AVAIL. I DO -- I WASN'T GOING TO DO THIS, BUT I FEEL IT NECESSARY. I JUST WANT TO READ FROM AN EMAIL THAT WE RECEIVED ABOUT THEM NOT ATTENDING THIS MORNING. THEY'RE UNABLE TO ATTEND DUE TO A CONFLICT WITH A
WEEKLY CRIME STAT MEETING, THE CRIME STAT MEETING IS A CRITICAL COMPONENT OF OUR DEPARTMENT'S ONGOING EFFORTS TO ADDRESS VIOLENT CRIME AND ENHANCE OUR RESPONSE STRATEGIES. IT DIRECTLY -- I CAN'T SEE THAT WORD. SUPPORTS OUR TOP PRIORITY ENSURING THE SAFETY AND
WELL-BEING OF THE PEOPLE OF MINNEAPOLIS. I APPRECIATE THAT, AND I RESPECT THAT. THAT IS A WEEKLY MEETING, AND WE THROUGH THOSE DOZEN E-MAILS, IMs, MEETINGS, TALKED TO OVER HALF A DOZEN DIFFERENT INDIVIDUALS, AND
SO IT IS INCREDIBLY FRUSTRATING THAT WE'RE NOT GETTING PARTICIPATION FROM MPD. MOVING ONTO A DISCUSSION ABOUT REQUESTS FOR SUPPORT THAT WE'VE HAD AT THE HIGHEST LEVELS WITHIN THE
POLICE DEPARTMENT, THIS IS MORE RELATED TO THE AFTER ACTION REVIEW, BUT I DO WANT TO SHARE THAT WE HAVE SPOKEN WITH DEPUTY CHIEFS, ASSISTANT CHIEFS,
COMMANDERS. WE HAVE SPOKEN WITH WELL OVER A DOZEN SENIOR LEADERS WITHIN THE POLICE DEPARTMENT TO EXPLAIN THE WORK OF THE OFFICE OF CITY AUDITOR, TO EXPLAIN THE REQUIREMENTS OF THEM AND THEIR STAFF TO COOPERATE WITH DOCUMENT
REQUESTS, REQUESTS FOR SYSTEMS ACCESS, REQUESTS FOR SITTING DOWN TO INTERVIEW, AND WE HAVE PROVIDED OR WE HAVE RECEIVED GREAT RESISTANCE THROUGH OUR REVIEW. THIS IS JUST TO HIGHLIGHT A FEW DATES WHERE
WE'VE MET WITH THE CHIEF, ASSISTANT COMMISSIONER OR SORRY ASSISTANT CHIEFS, NOTIFICATION INFORMATION, RELATED TO WHEN WE'LL BE REACHING OUT TO INDIVIDUAL OFFICERS, WHAT THE PURPOSE OF THAT OUTREACH IS, WE
EVEN DEVELOPED A TRAINING, AND WE SAT DOWN WITH THE DEPUTY CHIEFS AND ASSISTANT CHIEFS TO EXPLAIN TO THEM WHAT THE CHARTER REQUIREMENTS ARE FOR PARTICIPATION WITH OUR WORK. MY TAKE ON THAT IS THAT IF WE ARE
SPEAKING AND COMMUNICATING WITH THE HIGHEST LEVELS WITHIN AN ORGANIZATION, THAT THEY ARE THEN DISSEMINATING THAT INFORMATION TO THEIR TEAMS, TO THEIR STAFF. IT SEEMS THAT HAS NOT OCCURRED AND THEN MOST RECENTLY, WE HAD A
MEETING WITH THE COMMISSIONER OF OCS, AND I DO WANT TO THANK HIM. HE PROVIDED A STATEMENT LAST WEEK SUPPORTING AUDIT, SUPPORTING AUDIT IT WAS WORK -- AUDIT'S WORK AND ALSO CLEARLY ARTICULATING THATT STAFF UNDER
HIS AUTHORITY WILL COOPERATE WITH THE OFFICE OF CITY AUDITOR. WE'RE HAVING ANOTHER MEETING ON THE 29th WITH THE CHIEF TO HAVE THAT SAME CONVERSATION. SO LAST WEEK, THERE WAS SOME
COMMUNICATION THAT I PROVIDED TO THE BUDGET COMMITTEE THAT TALKED ABOUT SOME OF THE DELAYS WE'VE EXPERIENCED FROM MPD. I MADE A COMMENT THAT INDIVIDUAL OFFICERS WERE NOT RESPONSIVE OR THAT THEY WERE NOT COOPERATING. WE
DISCUSSED THE POLICE FEDERATION AND THEIR INVOLVEMENT IN SOME OF THESE DELAYS. I DON'T TALK DIRECTLY TO THE MEDIA TYPICALLY. I HAVE COMMITTED TO SPEAKING WITH THEM TO CORRECT RECORD IF NECESSARY. AND I WILL
OCCASIONALLY WORK THROUGH THE CITY COMMUNICATIONS FOLKS TO ANSWER QUESTIONS IF THEY ARE NOT RELATED TO THE INNER WORKINGS OF AN AUDIT BECAUSE LOT OF SENSITIVE INFORMATION MUST BE PROTECTED UNTIL THE CONCLUSION OF THE AUDIT. BUT THERE WAS A
STATEMENT RELEASED BY THE FEDERATION LAST WEEK THAT UNEQUIVOCALLY DENIED ANY DELAY OR INSERTION WITHIN OUR WORK. THIS IS AN EXAMPLE OF ONE INDIVIDUAL THAT WE'VE BEEN
TRYING TO WORK WITH ON 8/18 WE FIRST REQUESTED TO SPEAK WITH THIS INVESTIGATOR. THE FOLLOWING DAY WE RECEIVED A POSITIVE RESPONSE. THEY WERE OPEN TO SCHEDULING WITHIN LESS THAN A WEEK, IT WAS CLEAR THAT THIS PERSON WAS STARTING TO GET
COACHED ON HOW TO RESPOND TO OUR OFFICE. ON THE 3rd OF SEPTEMBER, WE WERE ASKED IF DISCIPLINE COULD COME FROM THE INTERVIEW. ON THE 4th PER MY FEDERATION ATTORNEY, COULD I CAN SUBJECT TO DISCIPLINE IF YOU
BELIEVE THAT MY ANSWER THAT I PROVIDE IS INCOMPLETE OR UNTRUTHFUL. THIS QUESTION, ITSELF WAS INCREDIBLY CONCERNING TO ME. AN OFFICER ASKING IF I CAN BE UNTRUTHFUL WITH THE
OFFICE OF CITY AUDITOR. AGAIN, THIS IS COACHING COMING FROM THE FEDERATION. AND ON THE 15th, THE FEDERATION SENT ME A LETTER. THE FEDERATION, THE ATTORNEY THAT THEY CONTRACT WITH, SENT ME A LETTER THAT NOT ONLY
QUESTIONED THE AUTHORITY OF THE OFFICE OF CITY AUDITOR, BUT DISREGARDED IT, DIMINISHED IT, MINIMIZED IT, AND THROUGH THE CITY ATTORNEY'S OFFICE, WE SENT A FOLLOW-UP RESPONSE TO THEM
THAT FURTHER EXPLAINED CHARTER REQUIREMENTS. IT FURTHER EXPLAINED THAT THE QUESTIONS THAT WE ARE ASKING OF OFFICERS ARE PROCESS AND PROCEDURAL RELATED. IT REITERATED IN ALL OF THESE EXAMPLES THAT I JUST
GAVE, WE HAD REPLIED. WE HAD SENT MESSAGES. WE HAD ANSWERED THOSE QUESTIONS, SO THAT LETTER BACK TO THE FEDERATION REITERATED SOME OF THOSE THINGS THAT HAD PREVIOUSLY BEEN SAID. AFTER WE SENT THAT REPLY, WE NEVER HEARD BACK, AND SO LAST
WEEK, OR MAYBE THE WEEK BEFORE, WE STARTED REACHING OUT TO INDIVIDUALS AGAIN TO SCHEDULE MEETINGS, AND TO THIS DAY, THOSE HAVE STILL NOT BEEN SCHEDULED. SO I WANTED TO PROVIDE THIS EXAMPLE BECAUSE THIS IS ONE OF
MANY INDIVIDUALS THAT WE'VE HAD DELAY WITH ON THE LUSSIER AND THE MOTURI VEVIEWS SO I TAKE IT VERY SERIOUSLY WHEN IT'S F FEDERATION RESPONSE THAT IT'S
CITY AUDITOR'S -- TO DELAY.LED I WOULD ARGUE IT'S NOT THE CASE. BEFORE I CLOSE OUT, I DO JUST WANT TO TAKE A MINUTE TO THANK ALL OF THE INDIVIDUALS WITHIN THE OFFICE. THESE AUDITORS ON A
DAILY BASIS PUT THE RESIDENTS OF MINNEAPOLIS FIRST. THEY WORK LATE. THEY WORK ON THE WEEKENDS. THEY ARE CONSTANTLY KEEPING AN EYE OUT FOR AREAS WHERE WE CAN HELP IMPROVE TRUST WITHIN THE CITY, IMPROVE
PROCESSES WITHIN THE CITY, AND SO I DO REALLY APPRECIATE THE WORK THAT THEY PUT IN. I'VE HAD AN OPPORTUNITY TO WORK WITH EACH OF THEM EITHER ON AN AUDIT PROJECT OR AS I LIKE TO CALL THEM SIDE QUESTS AS THEY COME
UP, AND WITH EACH OF THEM, I'VE REALLY LEARNED TO APPRECIATE THE EXPERIENCE THAT THEY BRING TO THE OFFICE. ALL RIGHT. SO THAT IS THE AUDITOR UPDATE. I WILL STAND FOR QUESTIONS, EITHER
RELATED TO WHAT DIRECTOR POUDYAL SHARED OR ANY OF THE THINGS THAT I HAVE SHARED. >> I WILL RECOGNIZE MEMBER HOSBEIN. >> I JUST WANTED TO ECHO YOUR
THANKS TO THE AUDITORS. I THINK THERE IS SUCH A CRITICAL PIECE IN THIS ENTERPRISE RISK MANAGEMENT ROLE THAT YOU ARE FULFILLING BECAUSE IT IS NOT BEING FILLED ELSEWHERE. AND I KNOW IT'S NOT FUN TO GET TURNED
DOWN, AND I KNOW FROM PERSONAL PROFESSIONAL EXPERIENCE AS WELL, THIS IS NEVER SOMEONE'S FAVORITE PHONE CALL TO GET, BUT JUST REALLY APPRECIATE THE DEDICATION IN DIRECTOR TIMMERMAN, I'M JUST OR AUDITOR -- REALLY APPRECIATE YOUR SLIDES AND YOUR DEDICATION TO THE BUDGET COMMITTEE, AND TO
THE, THE FOLLOWUP AND THE CHARTER UPDATES. SO I'LL LEAVE IT. I HAVE A LOT OF FEELINGS, BUT I'LL LEAVE IT AT THAT. >> THANK YOU. >> VICE PRESIDENT CHUGHTAI. >> YEAH, THANK YOU, THANK YOU, MR. CHAIR. AUDITOR TIMMERMAN,
I'D ECHO THE COMMENTS THAT, YOU KNOW, GRATEFUL FOR THE WORK THAT AND YOUR DEPARTMENT DO EVERY DAY, AND THE INTEGRITY WITH WHICH YOU CARRY OUT YOUR WORK. I WOULD IMAGINE THAT IT IS A REALLY THANKLESS WORK, AND, AND
I REALLY SEE THE COMMITMENT, IN PARTICULAR TO MAKING SURE THAT WE GET REALLY THOROUGH, REALLY EXCELLENT AUDITS COMING OUT OF THIS DEPARTMENT. SO THANK YOU ALL FOR YOUR WORK. I'M SORRY THAT YOU DEAL WITH WHAT YOU DEAL WITH. NOW, I, I FEEL LIKE I
UNDERSTOOD A LITTLE BIT OF THE CONCERNS WITH -- WITH REGARD TO MAYBE RESISTANCE IS THE RIGHT WORD HERE, RESISTANCE TO COOPERATION IN OR COMPLIANCE WITH THE CITY CHARTER AND THE
AUDIT CHARTER. BY THE MINNEAPOLIS POLICE DEPARTMENT AS YOU WERE CARRYING OUT SOME OF THESE AFTER ACTION REVIEWS, I REALLY APPRECIATE YOU DETAILING THAT IN THIS PRESENTATION TODAY. I AM ALARMED, I AM ALARMED BY
WHAT I -- WHAT I HEAR AND WHAT I SEE RIGHT NOW. SO I'M HOPING PERHAPS THAT THIS COMMITTEE, IF MEMBERS ARE INTERESTED, WOULD ENGAGE IN A CONVERSATION HERE THAT CAN HOPEFULLY END WITH SOME FORMAL COMMUNICATION THAT PERHAPS THIS COMMITTEE SHOULD
SEND TO THE POLICE DEPARTMENT. YOU KNOW, BACKING UP, YOU KNOW, YOUR SUMMARY OF THE CHARTER, CITY AUDITOR'S CHARTER AND THE SUMMARY OF THEIR OBLIGATION AND PERHAPS MORE FORMALLY I GUESS
REQUESTING THEIR PRESENCE IN THIS COMMITTEE TO RESPOND TO SOME SIGNIFICANT ISSUES THAT HAVE BEEN IDENTIFIED IN PUBLIC AND IN OUR CLOSED SESSIONS ALONG WITH REITERATING THE IMPORTANCE OF NOT JUST COOPERATING WITH THE
AUDIT DEPARTMENT AND AUDITORS WHEN THEY ARE ASKED TO BUT TO DO SO TRUTHFULLY, SO I DON'T, I DON'T KNOW IF OTHER MEMBERS ARE INTERESTED IN THAT CONVERSATION. I CERTAINLY THINK THIS RISES TO A LEVEL THAT SHOULD CONCERN ALL OF US. THANK YOU, THANK YOU,
MR. CHAIR. >> AARON HUSSEIN: MEMBER -- >> MEMBER, WILLIAMS. >> THANK YOU, CHAIR. I COULDN'T AGREE MORE. I THINK I'M STILL A LITTLE, I DON'T KNOW IF CONFUSED IS THE RIGHT WORD, ON WHY YOU'RE NOT GETTING THE COOPERATION THAT
YOU'RE ASKING FOR. AND SO FROM WHAT I'VE SEEN AND HEARD TODAY, WHAT I'VE READ THROUGH, I DON'T KNOW IF THERE IS ANYTHING ELSE TO DO EXCEPT FOR HAVE SOME FORM OF A FORMAL COMMUNICATION BACK TO MPD REQUESTING COOPERATION SO
THAT, I MEAN, MINIMALLY WE CAN MOVE IT FORWARD TO GET RESOLUTION TO THINGS THAT I THINK ALL OF MINNEAPOLIS WANTS RESOLUTION TO. >> VICE CHAIR SINGLETON?
>> THANKS, CHAIR PAYNE. YEAH, ECHOING WHAT EVERYONE ELSE HAS SAID. THE OTHER CONSIDERATION I HAVE IS IN ADDITION TO FORMAL REQUEST OF MPD JUST TO MAKE SURE THAT IT'S VERY CLEAR AND ON THE RECORD OUR EXPECTATIONS, WHETHER THERE ARE OTHER CHANNELS THROUGH WHICH WE SHOULD BE COMMUNICATING
THE LACK OF COOPERATION AND THE IMPACT THAT THAT HAS ON THE ABILITY OF AUDIT TO DO ITS WORK. SO I DON'T KNOW IF CITY COUNCIL -- LIKE, IT SOUNDS LIKE THIS HAS ALREADY BEEN RAISED WITH THE COUNCIL, BUT I'M WONDERING WHAT OTHER CHANNELS MIGHT BE AVAILABLE FOR MAKING
SURE THAT THIS IS RESOLVED. >>> VICE PRESIDENT CHUGHTAI. >> YEAH, THANK YOU. I SUPPOSE I JUST WANTED TO HEARING A LOT OF CONSENSUS ABOUT A PATH FORWARD, SO MR. CHAIR, WOULD IT MAKE SENSE IF I MADE A MOTION TO
AUTHORIZE YOURSELF AND OUR VICE CHAIR TO WORK WITH THE AUDITOR TO DRAFT SOME FORMAL COMMUNICATION ON BEHALF OF THE AUDIT COMMITTEE, BOTH COMMUNICATING TO THE MPD THE LEVEL OF SERIOUSNESS THAT THEY MUST COMPLY WITH THE CHARTER
ALONG WITH OUR EXPECTATIONS ABOUT WHAT COOPERATION MEANS AND WHAT IT LOOKS LIKE. SO IF THAT WOULD BE APPROPRIATE AT THIS TIME, I'LL MAKE THAT MOTION AND ASK FOR A SECOND. >> IS THERE A SECOND? >> SECOND. >>> OKAY, THAT'S BEEN MOVED AND
SECONDED. THAT WAS EXACTLY WHERE MY HEAD WAS AT, AND I WAS THINKING MAYBE A LETTER COULD GET DRAFTED THAT COULD BE SENT NOT JUST TO MPD BUT TO THE MAYOR AND CITY COUNCIL AS WELL SO THAT THE ENTIRE INSTITUTION IS ON NOTICE. AND THE COMMISSIONER.
MEMBER ABENE, WERE YOU IN QUEUE? >> CHAIR PAYNE, I HAVE A DIFFERENT TOPIC, SO I DON'T WANT TO INTERRUPT THIS ONE. >> NOT SEEING ANYONE ELSE ON THIS TOPIC. I'LL JUST -- I FEEL LIKE YOU PRESENTED THESE, THIS INFORMATION IN SUCH A PROFESSIONAL WAY THAT IT ALMOST
KIND OF OBSCURES THE FACT THAT THIS IS OUTRAGEOUS. AND I JUST WANT TO REALLY HIGHLIGHT AND CONNECT IT TO LIKE A BIGGER PICTURE. THE MAYOR BANNED NO KNOCK WARRANTS AND THEN THE --
WAS KILLED ON A NO KNOCK WARRANT. WE HAVE A SETTLEMENT AGREEMENT THAT'S IN PLACE THAT HAS AN INDEPENDENT MONITOR OVERSEEING THE IMPLEMENTATION OF THAT WORK, BUT WE HAVE A, A FEDERAL CONSENT DECREASE THAT -- DECREE THAT WAS WITHDRAWN BY THE TRUMP ADMINISTRATION. THE MAYOR
ISSUED AN EXECUTIVE ORDER ESSENTIALLY AUTHORIZING THIS INSTITUTION TO FOLLOW THE CONCEPT DECREE BUT WHAT WE SEE IN CONSENT DECREES IS BARRING INDEPENDENT OVERSIGHT OF THE IMPLEMENTATION OF THAT WORK, WE WILL SEE EVENTS LIKE EMIR LOCKE
GETTING KILLED AFTER AUTHORITY SAYING YOU CANNOT CONDUCT THIS TYPE OF INVESTIGATION. SO IT'S REALLY HIGHLIGHTING NOT JUST THE NEED FOR MPD TO FOLLOW THE RULES OF THE CHARTER, WHEN IT COMES TO
AUDIT IT'S ALSO HIGHLIGHTING THE NEED FOR AUDIT TO HAVE THE RESOURCES NECESSARY TO ACTUALLY PROVIDE THAT INDEPENDENT OVERSIGHT. AND ONE OF THE REASONS WE NEED THE OVERSIGHT IS BECAUSE OF THE RECALCITRANCE OF THE AUDITEE, AND THAT WAS ONE OF THE THINGS THAT WE WERE TRYING TO REMEDY THROUGH COUNCIL ACTION
BY REMOVING RESOURCES INTO THE CITY AUDITOR'S DEPARTMENT. AND I REALLY WANT TO HIGHLIGHT THE THREAT TO THE INDEPENDENCE OF THE AUDITOR BY THE MAYOR SPECIFICALLY I WILL NAME BY REMOVING THOSE AUDITORS FROM THE RECOMMENDED BUDGET. ADDITIONALLY, MPD REPORTS
DIRECTLY TO THE MAYOR. IF MPD IS NOT SHOWING UP TO AN AUDIT MEETING, WE NEED TO HOLD THIS MAYOR ACCOUNTABLE AS WELL, AND SO I REAL REALLY WANT US TO HIGHLIGHT NOT JUST THE CHARTER AUTHORITY OF THE CITY AUDITOR BUT THE RESPONSIBILITY OF BOTH COUNCIL AND MAYOR TO
ENSURE THAT WE ACTUALLY HAVE A STRONG, INDEPENDENT ACCOUNTABILITY FRAMEWORK THAT'S IMPLEMENTED IN THE CITY OF MINNEAPOLIS. SO I'M LOOKING FORWARD TO COLLABORATING WITH YOU ON THAT LETTER AND GETTING THAT CIRCULATED OUT TO OUR COLLEAGUES, BECAUSE I THINK THIS IS A RED ALERT, AND WE NEED MIKE SURE THAT WE HIGHLIGHT THAT. SO
SEEING NO ONE ELSE IN QUEUE FOR THIS DISCUSSION, I WILL RECOGNIZE MEMBER ABENE. DO WE NEED TO TAKE ACTION ON -- YEAH, LET'S TAKE ACTION ON VICE PRESIDENT CHUGHTAI'S MOTION TO WRITE THAT LETTER. ALL THOSE IN FAVOR, SAY AYE. OPPOSED SAY NAY. ABSTENTIONS?
>> I'D LIKE TO ABSTAIN. >> OKAY. THE AYES HAVE IT AND THAT MOTION CARRIES, AND I THINK YOU HAVE ENOUGH DIRECTION THROUGH THAT CONVERSATION, MR. TIMMERMAN. >> YES, PRESIDENT PAYNE, THANK YOU. >> ALL RIGHT. NOW I WILL RECOGNIZE MEMBER ABENE.
>> THANK YOU. GOING BACK TO SOME OF THE OTHER, YOU KNOW, I'M JUST JUMPING BACK IN HERE TOO SO THAT WAS A PRETTY EXCITING TOPIC TO JUMP RIGHT BACK IN ON I HAVE TO SAY. SO I'M GOING TO TAKE IT A LITTLE SLOWER HERE. SO BUT ONE OF THE ITEMS WAS RELATED TO
THE ONGOING UNDERWAY AUDIT FOR THE PARK BOARD'S REVENUE AND COLLECTION AUDIT, AND I JUST WANTED TO SAY THAT I'M GLAD THAT THAT'S HAPPENING AND JUST MAKE A COUPLE OF COMMENTS THAT I WOULD HOPE THAT, YOU'LL TAKE INTO CONSIDERATION. I THINK IT'S A REALLY IMPORTANT AUDIT. AS
YOU'RE ALREADY LEARNING, THE PARK BOARD IS A VERY DISTRIBUTED ORGANIZATION, WAY, WAY OUT IN THE COMMUNITY, AND SO I THINK AS YOU'RE LOOKING AT THIS, AND THE OTHER THING IS OFTENTIMES WE'LL HAVE I THINK THEY'RE CALLED PROVISIONAL OR SEASONAL STAFF
TAKING IN MONEY SO I THINK AS MUCH AS YOU CAN RECOMMEND -- AND I DON'T HAVE ANY REASON TO BELIEVE THAT THERE ARE ISSUES, BUT RECOMMEND PROCESSES THAT ARE VERY ROBUST, SIMPLE TO FOLLOW, AND CAN BE VERY UNIFORM ACROSS THE ORGANIZATION, I THINK THAT WOULD BE IMPORTANT. SO I JUST WANTED TO MAKE THAT COMMENT.
AND THANCHGS FOR BEING THOROUGH -- THANKS FOR BEING THOROUGH IN THAT AUDIT. YEAH. >> CHAIR PAYNE, DO YOU MIND IF I INVITE ONE OF THE AUDITORS WORKING ON THAT UP JUST TO COMMENT ON A STATUS UPDATE? >> ABSOLUTELY. >> WONDERFUL, THANK YOU.
>> NO, BECAUSE SINCE THE AUDIT LEAD, THIS IS HIS LIKE LAST WEEK SO I HAVE BEEN, YOU KNOW, WORKING WITH THE TEAM RECENTLY SO THAT THE I CAN PROVIDE. SO BASICALLY AS A PART OF THE AUDIT, WE HAVE, ALREADY HAVE THE PRELIMINARY ISSUES, SO BASICALLY WE MET WITH I.T. DIRECTOR LAST
WEEK TO VALIDATE SOME OF THOSE ISSUES AS WELL, AND WE DO HAVE MEETING THIS WEEK AS WELL TO TALK WITH THE MANAGEMENT TO VALIDATE SOME OF THOSE ISSUES AND SO WE ARE IN THAT REPORTING PHASE, AND LIKE YOU SAID, WE ARE KEEPING THOSE THINGS IN MIND
SO THAT IT'S STANDARDIZED THROUGHOUT -- BECAUSE THEY DO HAVE A LOT OF THESE AREAS, AND SOMETIMES IT'S HARD TO MANAGE AS, YOU KNOW, CENTRALIZED FASHION, BUT WE ARE MEETING WITH THE MANAGEMENT TO MAKE SURE LIKE SOME OF THOSE THINGS ARE DEALT WITH IN THE FUTURE.
>> ALL RIGHT, THANK YOU. >> THANKS. >> MEMBER WILLIAMS. >> THANKS CHAIR PAYNE. CAN I MAKE ONE MORE STATEMENT? AS IT RELATES TO THE PRESENTATION WE HEARD. I THINK OFTENTIMES THIS COMMITTEE WILL QUESTION OVERDUE
OR OUTSTANDING ITEMS, AND ASK ABOUT THE SPEED OR THE PACE AND THINGS THAT ARE GOING. AFTER HEARING, AND I KNOW THIS WAS THE TOPIC THAT WAS, THAT WE WANTED TO TALK ABOUT TODAY, BUT AFTER HEARING KIND OF HOW YOU LAID THIS OUT, AND I AGREE PROFESSIONALLY, CLEARLY, SO THAT
WE CAN UNDERSTAND START TO END, I JUST WANT TO SAY OUT LOUD THAT IF THERE ARE OTHER ISSUES OR SITUATIONS, NOT RELATED TO THIS SPECIFIC ONE BUT TO THE OTHER OVERDUE OR ANY AUDITS THAT YOU GUYS ARE HAVING, I THINK OFTENTIMES YOU GUYS WILL SAY YOU KNOW WE'RE WORKING ON THAT OR
WE'RE GOING TO LOOK INTO THAT. I HOPE THAT YOU GUYS ALSO FEEL THE FREEDOM TO KIND OF TAKE A MOMENT AND EXPLAIN OTHER ROAD BLOCKS THAT YOU GUYS ARE HAVING WITH OTHER AUDIT TOPICS AS WELL. SO MAYBE JUST WANTED TO PUT THAT OUT THERE. >> CHAIR PAYNE AND COMMITTEE MEMBER WILLIAMS, YES,
ABSOLUTELY. ONE OF THE ITEMS THAT IS IN THE DRAFT CHARTER THAT WE'LL TALK ABOUT HERE IN A FEW MINUTES IS JUST THAT, IT IS YOU KNOW, HOW CAN WE WORK WITH FOLKS WHO ARE NOT COOPERATING WITH AUDIT WHO ARE, YOU KNOW, MAYBE NOT TAKING IT AS SERIOUSLY
AS THEY SHOULD BE. AND ONE OF THE IDEAS WAS TO REQUIRE THEM TO COME IN FRONT OF THIS BODY AND EXPLAIN SOME OF THOSE DELAYS. SO WE CAN TALK A LITTLE BIT MORE ABOUT THAT, BUT I APPRECIATE THAT INVITATION, AND I'M HOPING WE DON'T HAVE TO TAKE YOU UP ON
IT BUT I KNOW WE WILL. >> MEMBER OMAR. >> THANK YOU. JUST A QUESTION TOO BECAUSE ONE OF THE RESPONSES WAS ABOUT TIMING, SO THEY MUST HAVE A WEEKLY MEETING TO DISCUSS CRIME. IS THERE ANY POSSIBILITY
TO EVER HOLD A SPECIAL SESSION OF THIS MEETING TO ACCOMMODATE THEM IF THAT'S TRULY WHAT THE CONFLICT IS? >> CHAIR PAYNE, I WOULD DEFER TO THE CLERK TO ANSWER THAT.
>> MR. CLERK? >> ANY SPECIAL MEETINGS THAT ARE PROPOSED FROM THE AUDIT COMMITTEE COME FROM THE CHAIR, AND SEE ANY -- I WOULD HAVE TO DOUBLE CHECK THE SPECIFIC BYLAWS
AND THAT WOULD BE A REVIEW YOU AND I WOULD DO QUICKLY TO SEE HOW SPECIAL MEETINGS ARE MADE, BUT I BELIEVE IT WOULD BE THROUGH THE CHAIR SETTING A SPECIAL MEETING AND BEING ABLE TO INVITE WHO YOU WANT TO THAT MEETING AT THE AGENDA SETTING. SO. >> YEAH, I THINK THAT, THAT,
THAT'S PLAIN AND CLEAR, AND MAYBE SHOULD BE REFERENCED IN OUR LETTER TO MPD TO OFFER UP A MEETING THAT ACTUALLY WORKS FOR THEIR SCHEDULE FOR THEM TO PRIORITIZE THIS IMPORTANT
UPDATE. OKAY. SEEING NO ONE ELSE WISHING TO SPEAK, I WILL FIRST THANK YOU FOR THAT PRESENTATION, AND ASK THE CLERK TO FILE THAT REPORT, AND OUR NEXT ITEM OF BUSINESS IS ITEM NUMBER 5, WHICH IS APPROVING AN
AMENDMENT TO THE APPROVED 2025 RISK BASED INTEGRATED AUDIT PLAN BY ADDING A TITLE CALLED WORK-FACE OPTIMIZATION BENCHMARK STUDY, AND I WILL INVITE MR. TIMMERMAN TO SPEAK ON THIS TOPIC. >> THANK YOU, CHAIR PAYNE, AUDIT
COMMITTEE. WE TALKED A LITTLE BIT ABOUT THIS DURING THE AUDITOR UPDATES. I DO NOT HAVE A SLIDE OR ANYTHING TO SHARE OTHER THAN WHAT'S IN THE RCA. THIS IS SIMPLY A REQUEST FOR IN ADDITION TO THE AUDIT PLAN THE
WORKFORCE OPTIMIZATION AND COMPARATIVE BENCHMARKING DISPUDY. WE WILL TAKE A LOOK AT ALL OF OUR DEPARTMENTS. IT'LL COMPARE THEM AGAINST SISTER CITIES. WEE LOOKING AT THINGS SUCH AS THE CHARTER REQUIREMENT FOR MINIMUM NUMBER OF SWORN
OFFICERS, IS THAT SOMETHING WE SEE IN OTHER CITIES, IS THAT A REASONABLE NUMBER? IS THE STAFFING LEVEL AND RESOURCES PROVIDED TO CITY PUBLIC WORKS APPROPRIATE? WE'LL LOOK AT THESE LARGE DIVISIONS, BUT WE'LL
ALSO LOOK AT SOME OF THE SMALLER DIVISIONS, SEE IF THERE ARE -- THEY ARE STRUCTURALLY COMPARABLE TO OTHER CITIES. THE IDEA NOT SPECIFICALLY TO FIND MISMANAGEMENT. THE IDEA IS
TO FIND WHERE WE MAY BE ABLE TO LEVERAGE COST SAVINGS; AND SO I STRONGLY FEEL THIS IS A GOOD INVESTMENT OF SOME OF THE ADDITIONAL FTE DOLLARS THAT WE WERE ABLE TO SECURE THIS LAST SUMMER. I HAVE SPOKEN WITH THE
CITY OPERATIONS OFFICER WHO ALSO IS AWARE OF THIS REVIEW AND HAS COMMITTED TO PARTICIPATING AND HAVING STAFF PARTICIPATE, WHICH AS YOU KNOW, THE CHARTER REQUIRES. BUT IT'S ALWAYS GOOD TO HAVE THAT SUPPORT EARLY ON AS
WELL. SO WITH THIS ITEM, WE ARE LOOKING FOR A VOTE TO ADD IT TO THE AUDIT COMMITTEE OR SORRY THE AUDIT PLAN. >> ANY QUESTIONS ON THIS? MEMBER HOSBEIN. >> I JUST WANT TO RAISE A COMMENT THAT I THINK THIS IS REALLY CRITICALLY IMPORTANT. IT'S EASY TO GET INTO THESE
COMMITTEE MEETINGS WITH THE I WOULD AGREE KIND OF SHOCKING DETAILS OF SOME THINGS, BUT THIS KIND OF WORK IS REALLY, THAT ERA PIECE I JUST REALLY APPRECIATE YOUR FOCUS ON THAT AND CONTINUING THAT TO BE ADDED. >> THANK YOU.
>> SEEING NO ONE ELSE LEFT IN QUEUE, I MOVE TO APPROVE THE ADDITION OF THE WORKFORCE OPTIMIZATION BENCHMARK STUDY TO THE 2025 RISKED BASED INTEGRATED AUDIT PLAN. IS THERE A SECOND? ALL THOSE IN FAVOR, SAY AYE.
OPPOSED SAY NAY. THAT ITEM CARRIES, AND THE AMENDMENT IS ADOPTED. NEXT IS ITEM NUMBER 6, WHICH IS RECEIVING A REQUEST FROM THE CITY COUNCIL TO PROVIDE RECOMMENDATIONS ON ESTABLISHING AN INDEPENDENT REVIEW FUNCTION FOR HIGHIMENT PACT PUBLIC SAFETY
CASES, AND I'LL SPEAK ON THIS TOPIC. SO AS YOU ALL RECALL, ON MR. TIMMERMAN'S VERY FIRST DAY, I THINK GETTING SWORN IN, WE ACTUALLY HAD THE FAMILY OF ALLISON LUSSIER IN CHAMBER, AND
THEY WERE DEMANDING JUSTICE FOR THE LOSS OF THEIR LOVED ONE, AND CITY COUNCIL MADE A FORMAL REQUEST OF CITY AUDITOR TO TAKE UP THAT INVESTIGATION. ALSO MADE A FORMAL REQUEST TO TAKE UP
THE DAVIS MOTURI CASE AS WELL, AND YOU KNOW SPEAKING AS A CITY COUNCIL MEMBER, I'M VERY GRATEFUL THAT THE AUDITOR CAME IN ON DAY 1 READY TO LEAD IN THIS WAY, BUT THE UNFORTUNATE REALITY IS THAT SOME OF THESE HIGH PROFILE CASES WHERE THERE'S
A VICTIM AND A FAMILY THAT IS LOOKING FOR ANSWERS, THERE ARE LIMITATIONS TO THE CAPACITY OF THE CITY AUDITOR, AT LEAST AS IT'S STRUCTURED RIGHT NOW. AND IN THE REQUEST TO TAKE ON AN
AFTER ACTION REVIEW OF THE MURDER OF MARIAH SAMUELS, THERE WAS CONVERSATIONS WITH THE CITY AUDITOR AROUND THE CAPACITY TO TAKE THAT ON, AND IT WAS, IT WAS SEEN ESPECIALLY IN LIGHT OF SOME OF THE PUSHBACK THAT IS NOW
COMING TO LIGHT AROUND MPD ON THE EXISTING CASES THAT WE'RE REVIEWING, THERE WASN'T A LOT OF CAPACITY FOR THE AUDITOR TO TAKE ON ANOTHER CASE, AND WE NEED TO THINK LONG-TERM HOW DOES THIS INSTITUTION ACTUALLY RESOLVE
THESE TYPES OF HIGH PROFILE CASES BECAUSE EVERY FAMILY MEMBER WHO LOSES A LOVED ONE AND HAS A CASE THAT'S UNSOLVED IS GOING TO WANT THAT JUSTICE, RIGHT? AND SO THIS MOTION WAS MADE AS AN ALTERNATIVE FOR THAT REQUEST FOR AFTER ACTION REVIEW
TO START THE PROCESS OF THINKING ABOUT HOW WE CAN REALLY HAVE A SYSTEMATIC APPROACH TO THIS. AND SO JUST BY WAY OF BACKGROUND, WE HAVE WITHIN OUR CIVIL RIGHTS DEPARTMENT THE OFFICE OF POLICE CONDUCT REVIEW, WHICH IS AN INVESTIGATIVE AGENCY
THAT IS TASKED WITH REVIEWING ON A CASE-BY-CASE BASIS INSTANCES OF POLICE MISCONDUCT, BUT I THINK WE NEED TO HAVE A BROADER CONVERSATION OF, YOU KNOW, IS THAT THE RIGHT PLACE FOR THESE TYPES OF CASES TO GET
INVESTIGATED? DOES IT HAVE THE INDEPENDENCE NECESSARY FOR THOSE INVESTIGATIONS? DOES IT HAVE THE CAPACITY NECESSARY FOR THOSE INVESTIGATIONS? ONE OF THE THINGS THAT IS AN UNFORTUNATE TRUTH, WHETHER IT'S IN CIVIL RIGHTS OR IN AUDIT, EVEN WHEN YOU HAVE THE HIGHEST AUTHORITY
WITHIN CITY GOVERNMENT TO CONDUCT THESE INVESTIGATIONS, WE SEE THAT THERE ARE, THERE'S PUSHBACK FROM THE AGENCY THAT'S UNDER INVESTIGATION, AND SO I THINK THERE'S AN OPEN QUESTION AROUND HOW WOULD WE
SYSTEMATICALLY BE ABLE TO INVESTIGATE THESE CASES AND MAKE SURE THAT THOSE FAMILIES ARE GETTING A SENSE OF JUSTICE IN THESE CASES WHILE ALSO PROTECTING THE INDEPENDENCE OF THOSE INVESTIGATIONS AND HAVING THE CAPACITY AND EXPERTISE TO
ACTUALLY CONDUCT THOSE INVESTIGATIONS, SO EVEN IN THE CASE OF ALLISON LUSSIER AND DAVIS MOTURI, WE ARE CONTRACTING THOSE INVESTIGATIONS OUT, AND I THINK THAT'S PARTLY TO DO WITH CAPACITY, PARTLY TO DO WITH EXPERTISE, PARTLY TO DO WITH INDEPENDENCE. THESE ARE ALL
FACTORS THAT ARE WEIGHING THAT WE WOULD WANT TO CONSIDER AS WE WERE -- IF WE WERE TO IMPLEMENT SOME NEW INVESTIGATIVE CAPACITY. SO THAT'S THE BIG BACKGROUND THAT I WANTED TO SHARE, BUT I WOULD HAND IT OVER TO MR. TIMMERMAN TO MAYBE SHARE SOME THOUGHTS BECAUSE I KNOW YOU'VE PUT SOME CONSIDERATION
INTO IT JUST FROM PRELIMINARY CONVERSATIONS. >> YES COUNCIL PRESIDENT PAYNE AND AUDIT COMMITTEE. THE REQUEST INITIALLY WAS TO DO AN AFTER ACTION REVIEW ON THE MURDER, ALLEGED MURDER OF
MUMURIA SAMUELS. THE PERPETRATOR IS IN CUSTODY NOW WHICH I'M GLAD TO BE ABLE TO SHARE THAT. THE IDEA HERE IS JUST WHAT PRESIDENT PAYNE OUTLINED. OUR OFFICE DOES NOT HAVE THE CAPACITY TO DO
INDIVIDUAL SYSTEMIC REVIEWS WHENEVER THERE IS A HIGH PROFILE TRAGIC INCIDENT. WHEN WE ARE ABLE TO LOOK AT IT FROM A RISK BASED LENS, SUCH AS WE ARE LOOKING AT THE DOMESTIC VIOLENCE RESPONSE VICTIM SUPPORT RESPONSE
AS IT RELATES TO ALLISON LUSSIER, THE SIMILARITIES ARE SADLY ASTOUNDING, AND ANOTHER SYSTEMIC REVIEW WOULD END UP
WITH A LOT OF THE SAME RECOMMENDATIONS. SO TO OFFER WHAT FAMILY MEMBERS ARE LOOKING FOR, MEMBERS OF THE PUBLIC ARE DEMANDING, IS WHEN THERE ARE CASES WHERE INTERNAL AFFAIRS IS NOT THE APPROPRIATE BODY TO
INVESTIGATE OR OPRC IS NOT THE APPROPRIATE BODY OR AUDIT IS NOT THE APPROPRIATE BODY, THAT LEAVES US WITH NOTHING. AND SO WHAT THIS REVIEW WILL DO IS IDENTIFY A PLACE WITHIN THE ENTERPRISE WHERE THESE REVIEWS
CAN BE HANDLED INDEPENDENTLY. IT WILL DETERMINE WHAT LEVEL OF RESOURCES ARE NEEDED FOR THAT. AND QUITE FRANKLY, THAT WORK MAY END UP IN THE OFFICE OF CITY AUDITOR. IT LIKE, IF IT WERE TO END UP IN CIVIL RIGHTS,
IT WOULD NEED TO HAVE INDEPENDENCE GUARDRAILS BUILT. I THINK THERE ARE EXAMPLES WHERE AN OFFICE OF INSPECTOR GENERAL EXISTS WITHIN AN OFFICE OF CITY AUDITOR OR VICE VERSA. IT ALSO
MAYBE RECOMMENDED THAT IT'S A COMPLETELY SEPARATE ENTITY, SO I DON'T KNOW THE ANSWERS YET, BUT THAT'S WHAT THIS WORK IS INTENDED TO DO. >> MEMBER HOSBEIN. >> THANK YOU, CHAIR PAYNE AND
MR. TIMMERMAN. I WOULD JUST VERY MUCH IN SUPPORT OF THIS. AS PART OF THE REQUEST, I THINK IT WOULD BE REALLY HELPFUL TO UNDERSTAND WHAT DIFFERENT DEFINITIONS OR CHECK BOXES EQUAL A HIGH IMPACT PUBLIC SAFETY
CASE, AND I THINK THERE IS JUST OFTENTIMES HIGH PROFILE VERSUS RESOURCES, VERSUS PRIVILEGE VERSUS WHATEVER THAT COMES OUT OF SOME OF THESE, WHAT BECOMES HIGH PROFILE VERSUS WHAT ISN'T BUT MAYBE IS EQUALLY AS DAMAGING
AND CONCERNING AND A THREAT TO OUR COMMUNITY SAFETY. SO I GUESS I WOULD JUST LOVE WHAT THAT LOOKS LIKE IN TERMS OF IT NOT BEING NECESSARILY MEDIA OR RESOURCE BASED BUT IT ALSO CAN BE AVAILABLE FOR POSSIBLY
UNDERREPRESENTED OR UNDERSERVED MEMBERS THAT MAYBE DON'T HAVE THAT PLATFORM. AND I HAVE NO IDEA WHAT THAT IS, SO I APPRECIATE ANYTHING YOU CAN PUT TOGETHER AS PART OF THIS PLAN FOR THAT. >> CHAIR PAYNE AND COMMITTEE
MEMBER HOSS BEAN, THAT'S A GREAT THOUGHT. WE WILL DEFINITELY PERFORM THIS REVIEW WITH A LENS ON EQUITY. >> VICE PRESIDENT CHUGHTAI. >> THANK YOU, MR. CHAIR. JUST TO HOPEFULLY PROVIDE SOME
ADDITIONAL CONTEXT TO WHAT MEMBER HOSBEIN BROUGHT UP RIGHT BEFORE THIS, I THINK WE, SO MY OFFICE WORKED WITH AUDITOR TIMMERMAN, CITY ATTORNEY ANDERSON, AND THE OTHER AUTHORS THAT WERE ON THE REQUEST,
MEMBERS ELLISON AND WONSLEY, THAT CAME TO THIS COMMITTEE, AND I THINK WE LANDED ON THE LANGUAGE OF HIGH IMPACT PUBLIC SAFETY -- BECAUSE YOU KNOW, I THINK WE, I IS A LOT OF CONCERN THAT THIS JUST MEANS LIKE
WHATEVER IS IN THE PRESS THAT'S WHAT WE ARE -- WE WANT TO HAVE A SPECIAL ARM TO INVESTIGATE, WHICH IS CERTAINLY NOT THE INTENT HERE. SO I THINK IT WAS, IT WAS, THEIR LAX LANGUAGE THAT CAN BOTH APPROPRIATELY DESCRIBE, RIGHT, THAT SOMETHING WENT WRONG
HERE THAT IT CAME TO OUR ATTENTION THROUGH A MORE PUBLICIZED MANNER, AND IT IS DIFFERENT FROM SOMETHING THAT IS MORE APPROPRIATE FOR OPCR AND CIVIL RIGHTS OR INTERNAL AFFAIRS
AND MPD, AND TO LIKE LEAVE ROOM OPEN TOO FOR FOLKS THAT, YOU KNOW, IF THERE IS A SPACE THAT EXISTS THROUGH WHICH OR A MECHANISM THAT EXISTS THROUGH WHICH SURVIVORS AND FAMILY
MEMBERS OF VICTIMS CAN APPROPRIATELY LIKE SEEK SOME JUSTICE OR CAN AT LEAST HAVE A NEUTRAL PARTY LOOK AT THEIR CASE AND SAY THIS, THIS IS WHERE WE FOUND THE DEFICIENCY, OR WE JUST FOUND NONE, RIGHT, WHATEVER IT
MAY BE, AND THEN IT CAN GO TO THE APPROPRIATE CHANNELS THAT'S WAS THE THOUGHT THERE. BUT I AGREE THE LANGUAGE IS, IS, IS INSUFFICIENT AND, YEAH, BUT WANTED TO OFFER THAT INSIGHT. >> THANK YOU, AND JUST TO COMMENT ON THAT. I THINK IT'S NOT INSUFFICIENT IN THE REQUEST
FOR DIGGING, BUT WITHOUT A STRICT DEFINITION OR A CHECK LIST OF WHAT THAT LOOKS LIKE AND WHAT AVENUES CAN BE USED, THAT'S WHERE WE WOULD GET, LIKE DOWN THE ROAD INTO TROUBLE. >> THANK YOU FOR THAT, YEAH. >> YEAH, AND LIKE AN OBJECTIVE
TEST TO DEFINES WHAT THAT IS. OKAY, THAT'S REALLY HELPFUL. MEMBER WILLIAMS? >>> THANK YOU, CHAIR PAYNE. I'M ALSO, MAYBE I CAN GET SOME CLARIFICATION TOO. I'M CONFUSED ON WHAT'S BEING AUDITED. IS IT
THE PROCESS THAT TOOK PLACE? SO THIS -- THIS IS A AUDIT AFTER THE FACT? IS IT A SIMULTANEOUS AUDIT, IS IT THE AUDIT ITSELF MAYBE I CAN JUST GET SOME CLARIFICATION ON THESE HIGH PROFILE, WHAT IS IT THAT THIS SPECIAL UNIT IS GOING TO BE
AUDITING AND WHEN? >> MR. TIMMERMAN. >> SO I'M GOING TO KIND OF ANSWER A QUESTION THAT WAS ASKED AND A QUESTION THAT WASN'T ASKED. SO THIS AUDIT WILL BE POTENTIALLY BUILT INTO OUR 2026
AUDIT PLAN, WHICH WILL REVIEW THE ENTERPRISE TO DETERMINE WHERE THIS TYPE OF WORK COULD DO. I THINK THE QUESTION THAT YOU ASKED THOUGH IS WHAT WILL THOSE PEOPLE DO. THE WORK THAT THEY WILL DO WILL BE SIMILAR TO
AUDIT. SO OPCR LOOKS AT COMPLAINTS FROM THE PUBLIC AGAINST INDIVIDUAL OFFICERS, ABOUT INDIVIDUAL OR MULTIPLE INTERACTIONS. INTERNAL AFFAIRS LOOKS AT COMPLAINTS THAT ARE MADE BY CITY EMPLOYEES AGAINST
OFFICERS. THERE'S NOWHERE IN THE ORGANIZATION THAT LOOKS AT A BREAKDOWN IN PROCESS AFTER AN INDIVIDUAL TRAGEDY HAS OCCURRED. SO WE HAVE TAKEN THAT ON WITH LUSSIER AND MOTURI, BUT
TYPICALLY WE LOOK AT PROCESS AND DECIDE THOSE AT THE BEGINNING OF THE YEAR. WE LOOK AT THEM ON RISK BASED DETERMINATIONS. IT IS NOT REACTIONARY TO PUBLIC CONCERN, FAMILY CONCERN, THINGS OF THAT NATURE. SO IT WOULD BE DOING THE SAME TYPE OF REVIEW
THAT WE ARE DOING ON LUSSIER/MOTURI WHERE WE ARE LOOKING FOR PROCESS BREAKDOWNS TO IDENTIFY ACCOUNTABILITY, BUT ALSO TO IDENTIFY RECOMMENDATIONS FOR IMPROVEMENT. >> AND THEN I WOULD JUST ADD, AS
WE THINK ABOUT THE ACCOUNTABILITY FEEDBACK LOOP OR FRAMEWORK, YOU KNOW, THE CONSENT DECREE IS PROBABLY THE CLEAREST ITERATION OF THIS, BUT WE HAVE A VERY CLEAR BLACK AND WH
WHITE DOCUMENT THAT IS ENFORCED BY THE COURTS THAT SAYS YOU NEED TO MAKE, X, Y, AND Z CHANGES TO THOSE DEPARTMENT. THOSE CHANGES WILL RESULT IN NEW POLICIES. THOSE POLICIES NEED TO BE TRAINED AND THEN PEOPLE NEED TO BE HELD TO THOSE POLICIES SO THAT IF THEY ARE NOT, IF THEY GO OUTSIDE OF THE POLICY, THERE SHOULD BE SOME SORT OF
CONSEQUENCE, USUALLY IN DISCIPLINE, BUT NOT ALWAYS, AND CLOSING THAT FEEDBACK LOOP IS ABOUT MAKING SURE THAT THE POLICIES AS ADOPTED ARE ACTUALLY MEETING THE NEEDS OF SAFETY. THAT'S WHAT WE ULTIMATELY WANT IS WE WANT TO SAVE COMMUNITY AND
ACCOUNTABLE TO POLICE DEPARTMENT, PUBLIC SAFETY SYSTEM OVERALL. IF WE DON'T HAVE A WAY TO CLOSE THAT FEEDBACK LOOP AND YOU KNOW, IN THESE INSTANCES IT COULD HAVE BEEN THAT EVERY SINGLE POLICE OFFICER FOLLOWED EVERY POLICY AND PROCEDURE BY
THE BOOK, AND STILL A TRAGEDY HAPPENED. IT MEANS OUR POLICIES AND PROCEDURES ARE WRONG. IT DOES NOT MEAN THE CONDUCT OF ANY INDIVIDUAL POLICE OFFICER IS WRONG, AND BROADER BROADER CONTEXT, I MENTIONED THAT THE MAYOR IS ISSUED AN EXECUTIVE
ORDER TO IMPLEMENT THE PROVISIONS OF THE CONSENT DECREE BUT THAT LEAVES OUT THE ROLE OF THE COURT. AND ONE OF THE THINGS THAT IS A LONG-TERM MISSION OF MINE, IT'S WHY I'M HERE, IS HOW DO WE ACTUALLY CREATE WITHIN THE FOUR
WALLS OF THIS INSTITUTION THAT CLOSED FEEDBACK LOOP OF ACCOUNTABILITY, SO I'M INTRODUCING AN ORDINANCE IN THE NEXT CYCLE AROUND THE REPORTING REQUIREMENTS THAT ARE OUTLINED IN THE CONSENT DECREE AS A COMPLEMENTARY PIECE OF
LEGISLATION TO THE MAYOR'S EXECUTIVE ORDER. BUT I'M STILL OPERATING WITHIN THE CONSTRAINTS OF THE CHARTER AS IT EXISTS RIGHT NOW. I'M HOPING THROUGH THIS REVIEW FROM THE CITY AUDITOR THAT THERE'S THE POSSIBILITY OF EVEN SOME CHARTER CHANGE RECOMMENDATIONS. THERE
MIGHT BE A NEED FOR AN INDEPENDENT, AN OFFICE OF INSPECTOR GENERAL THAT IS PURPOSE BUILT FOR THIS ACCOUNTABILITY FEEDBACK LOOP THAT CAN OPERATE EVEN INDEPENDENT OF THE CITY AUDITOR BECAUSE WHAT I THINK IS LIKE A
REALLY DURABLE THEME IN ALL OF THIS IS THE AGENCIES THAT ARE SUPPOSED TO BE DOING THE INVESTIGATION OF MPD NEED TO MAINTAIN A DEGREE OF RELATIONSHIP WITH MPD, AND THERE'S THIS CONSTANT TENSION OF NOT WANTING TO PUSH THEM SO
HARD THAT THEY SHUT DOWN FROM YOU OR NOT WANTING TO PUSH THEM SO HARD THAT THEY COMPLETELY SHUT OFF INTERACTING WITH WITH YOU, AND RIGHT NOW THE ONLY MECHANISM THAT WE HAVE TO RESOLVE THAT IS THE AUTHORITY OF THE MAYOR TO SAY THERE'S A CONSEQUENCE THAT I'M GOING TO DOLE OUT WITH MY AUTHORITY IF
YOU DON'T COOPERATE, RIGHT? THAT'S THE ONLY ACTUAL FORMAL AUTHORITY, AND WE SEE POLITICALLY THAT IF IT'S NOT JUST THIMAYOR, MANY MAYORS OVER THE HISTORY OF THE SATE HAVE NOT USED THAT AUTHORITY TO HOLD MPD ACCOUNTABLE. SO WHAT IS THE
ENTITY THAT WILL HOLD THEM ACCOUNTABLE. THE INTENTION WAS A FEDERAL COURT WOULD HOLD THAT ENTITY. WE DON'T HAVE THAT NOW, NOW THAT THE TRUMP ADMINISTRATION WITHDREW THE FEDERAL CONSENT DECREE. SO THIS MAY RESULT IN THE SHORT-TERM NEW DIVISION WITHIN THE CITY AUDITOR'S OFFICE, BUT OVER THE
LONG-TERM, IT MAY REQUIRE A CHARTER CHANGE TO CREATE AN ENTIRE OFFICE OF INSPECTOR GENERAL, BUT THIS TODAY WE ARE STARTING THE WORK OF LAYING OUT THAT ROAD MAP. MEMBER ABENE? >> THANK YOU,CHAIR PAYNE. JUST
TO CLARIFY, TODAY IS, MAYBE IF THIS IS AN ACTION THAT IS VOTED ON, IT WOULD POTENTIALLY BE ADDED TO THE WORK PLAN FOR 2026, AND IT'S, TO FIND, IDENTIFY AND MAKE RECOMMENDATIONS FOR FILLING
THIS, IF THE GAP ESSENTIALLY. >> CHAIR PAYNE AND COMMITTEE MEMBER ABENE, THAT IS EXACTLY CORRECT. >> OKAY. THANK YOU. >> ALL RIGHT. SEEING NO FURTHER QUESTIONS OR COMMENTS FROM COMMITTEE MEMBERS, I WILL DIRECT THE CITY AUDITOR TO ESTABLISH AN INDEPENDENT REVIEW FUNCTION FOR
HIGH IMPACT PUBLIC SAFETY CASES. ALL THOSE IN FAVOR SAY AYE. THOSE OPPOSED SAY NAY. ANY ABSTENTIONS? THAT CARRIES. NEXT WE HAVE ITEM NUMBER 7, WHICH IS RECEIVING AND
DISCUSSING PROPOSED UPDATES AND AMENDMENTS TO THE AUDIT CHARTER. I WILL ONCE AGAIN INVITE MR. TIMMERMAN TO PRESENT ON THIS ITEM. >> THANK YOU, CHAIR PAYNE AND AUDIT COMMITTEE. I DON'T KNOW, YES, WE DO HAVE IT ON THE SCREEN. SO YOU SHOULD ALSO HAVE
A COPY IN FRONT OF YOU. AS WE TALKED ABOUT AT THE AUDIT COMMITTEE TRAINING, AS WE TALKED ABOUT IT AT THE AUGUST AUDIT COMMITTEE MEET, WE WANTED TO TAKE SOME TIME COLLECTIVELY TO UPDATE THE AUDIT CHARTER. IT'S STILL REFERENCED PAR IN O&E AND
SOME OTHER THINGS. AND SO IN THE RCA, THERE IS A VERSION, THE OLD VERSION, AND THEN THERE IS A NEW VERSION. THE OLD VERSION DOES HAVE RED LINING, BUT I MOVED A SIGNIFICANT NUMBER OF THINGS AROUND, SO ACTUALLY LOOKING AT THE NEW VERSION SIDE
BY SIDE, WHICH I'M NOT DOING ON SCREEN HERE, NOT TO CONFUSE YOU, BUT IF YOU WANTED TO SEE THE DIFFERENCE THAT WOULD BE THE BEST WAY TO DO IT. THE ONE THAT'S IN FRONT OF YOU HERE AND ON THE SCREEN IS THE PROPOSED UPDATES. I WILL HIGHLIGHT JUST
A COUPLE OF THE TWEAKS, AND THAT IS SOME STREAMLINING FOR PLAIN LANGUAGE, READABILITY. UPDATING WITH OUR NEW MISSION. WE DEFINITELY CALL OUT SOME MORE OF THE INDEPENDENCE REQUIREMENTS. WE TALK ABOUT FURTHER DOWN THE
STANDARDS OF AUDIT PRACTICE, WHICH ARE NOW EXPANDED TO INCLUDE THE USGA YELLOW BOOK OR THE GENERALLY ACCEPTED GOVERNMENT AUDITING STANDARDS IN ADDITION TO IIA STANDARDS. THERE'S A FEW NEW ITEMS IN HERE
BASED ON THE DISCUSSIONS THAT WE HAVE, AND T -- OR HAVE HAD. ONE IS -- WHERE ARE WE HERE?
ONE THAT HAS COME UP TODAY, AND THAT IS THAT THE CITY AUDITOR SHALL NOTIFY THE AUDIT COMMITTEE IF AN AUDITEE FAILS TO COOPERATE WITH AN AUDIT, AND THEN THEY WOULD NEED TO COME DISCUSS WITH
THE AUDIT COMMITTEE WHAT THAT DELAY IS. I'M GOING TO LEAVE IT THERE JUST TO OPEN UP THE DISCUSSION. I KNOW THAT THE CITY ATTORNEY THAT HELPS SUPPORT THE AUDIT COMMITTEE ALSO HAS
SOME THOUGHTS, SO YOU KNOW, IF WE COULD JUST HAVE TIME FOR AN OPEN DISCUSSION, I WILL CANADA OF LET YOU GUYS -- KIND OF LET YOU GUYS DO YOUR THING. I'LL SIT DOWN FOR A MINUTE, BUT IF YOU HAVE QUESTIONS, JUST LETS ME KNOW. >> MEMBER ABENE.
>> THANK YOU, CHAIR PAYNE. YEAH, I ACTUALLY DO HAVE QUESTIONS, AND I HAVE A COUPLE OF THINGS I AGAIN JUST JUMPING BACK INTO THIS, BUT I TOOK SOME TIME TOO REVIEW THIS AND UNDERSTAND WHY IT'S HAPPENING. AND SOME OF MY MAYBE COMMENTS
HERE MIGHT EVEN BE SOMEWHAT GRAMMATICAL, AND FORGIVE ME, I JUST HAVE TO MAKE THEM. SO, SO WITH THAT, I THINK IN THE GINNING, IN-- IN THE BEGINNING UNDER THE INTRODUCTION THERE IS KIND OF A PAST TENSE FOR DEMONSTRATED A PUBLIC COMMITMENT, AND I THINK YOU KNOW
SORT OF MAKING THAT A PRESENT TENSE OF DEMONSTRATE A CONTINUED COMMITMENT OR SOMETHING LIKE THAT, THAT'S JUST MY THOUGHT. BUT IN THAT SAME LINE, IN THAT SAME SENTENCE, I BELIEVE THERE IS A LITTLE BIT OF A NON SEQUITUR REFERRING TO THE, ALTHOUGH THE INTERNAL CITY
AUDIT, THE INTERNAL AUDIT FUNCTION AND COMMITTEE WERE CODIFIED BEFORE, YOU KNOW, I THINK IT'S A BIT OF A NON SEQUITUR. IF YOU COULD TAKE A LOOK AT THAT AT THAT SENTENCE. >> OKAY. >> AND THEN DOWN UNDER PURPOSE,
A LOT WAS OMITTED. I'M LOOKING AT THE ACTUALLY THE, I MARKED UP THE TRACK CHANGES DOCUMENT. I THINK IT JUST RECOMMENDING REMOVING THE WORD OF FURTHER, THIS CHARTER DEFINES THE ROLE AND AUTHORITY, I HAVE A LITTLE MORE MEATY STUFF COMING UP. I
PROMISE. SO UNDER ITEM 6, THERE IS -- IT SAYS THE CITY CAN YOU BELIEVE MAY REMOVE THE AUDITOR -- COUNCIL MAY REMOVE THE AUDITOR AND I'M WONDERING WHY IT'S THE CITY COUNCIL AND NOT THE AUDIT COMMITTEE IN THAT CASE. >> CHAIR PAYNE AND COMMITTEE
MEMBER ABENE, THE, I BELIEVE IT'S THE CITY CHARTER OR MAYBE CITY ORDINANCE THAT ARTICULATES THIS. IT'S A VERY VALID QUESTION. AND I DON'T KNOW THE ORIGINATION OF THAT OR THE INTENT OF THAT. MAYBE POSSIBLY
SOMEBODY ON THE COMMITTEE KNOWS OR THE ATTORNEY KNOWS. >> OFF THE TOP OF MY HEAD, THE CITY AUDITOR IS AN OFFICER AND THERE IS A PROVISION THE CHARTER FOR REMOVAL OF OFFICERS BROADLY. >> OKAY. SO WITH MEMBERS OF THE AUDIT COMMITTEE SERVING ON THE CITY COUNCIL, THERE'S PROBABLY
ENOUGH CONNECTION THERE FOR IT TO BE A RELEVANT ACTION BECAUSE I DON'T KNOW THAT THE WHOLE CITY COUNCIL ALWAYS PAYS AS MUCH ATTENTION TO MAYBE THE OFFICE OF THE AUDITOR. I'M NOT SURE ABOUT THAT. BUT OKAY. I'M SATISFIED.
THERE WAS -- LET ME SEE. I'M SORRY. OKAY. SO FOR THE, THE, IT'S ITEM 2 NOW I BELIEVE, THE DEVELOPMENT, DEVELOP AN ANNUAL
RISK BASED ADIT PLAN. AND FORGIVE ME. NOW I MADE THESE NOTES SO LONG AGO. THERE IS SOME APPROVAL BY THE AUDIT COMMITTEE, AND -- OKAY, SO NEVER MIND THERE. I FORGIVE ME. OKAY, SO UNDER PRELIMINARY
SCOPE, THE SCOPE IT SAYS WILL BE FURTHER DEFINED DURING PRELIMINARY AUDIT WORK, AND I WONDER IF IT SHOULD JUST SAY MAYBE FURTHER DEFINED. AND THAT THOSE CHANGES SHOULD BE APPROVE.
AND THEN UNDER AUDIT -- UNDER 5, UPDATE THE AUDIT PLAN, I THINK IT SHOULD SAY THE CITY AUDITOR SHALL ON NOTIFY THE AUDIT COMMITTEE, BUT I'M WONDERING
WHERE THESE SPECIAL REVIEWS COME FROM, BUT I THINK I JUST HAD MY QUESTION ANSWERED. SO MAYBE THAT COULD BE CLARIFIED WHERE THESE COME FROM AND IN THIS CASE, IT COULD BE THE COUNCIL, THE MAYOR, OR OTHERS. I'M NOT CLECLEAR ON THAT.
>> CHAIR PAYNE AND COMMITTEE MEMBER ABENE. SO FOR THE UPDATE THE AUDIT PLAN AND NOTIFYING THE AUDIT COMMITTEE, THAT COMES FROM IIA STANDARDS. >> OKAY. >> I HAVE APPRECIATED THE FLEXIBILITY OF THIS COMMITTEE IN
THE SENSE THAT OFTENTIMES SCOPE CHANGES NEED TO OCCUR WHILE WE'RE DOING THE AUDIT. SO FOR EXAMPLE, WE TALKED ABOUT ONE EARLIER TODAY WHERE WE ADDED 2025 BECAUSE WE HAD FIRST STARTED THE AUDIT, BUT TIME HAD GONE ON, AND SO THERE ARE TIMES
WHERE WE NEED TO ADJUST THE SCOPE AS WE ARE WORKING. SO THAT IS WHY I HAD SHOULD NOTIFY. I AM FINE WITH SHALL NOTIFY. THE CONCERN THAT I HAVE THOUGH IS GETTING PREAPPROVAL ON SOME
OF THESE THINGS WITH SCOPE ADJUSTMENTS BECAUSE THEY'RE AS SIMPLE AS ADDING A YEAR, REMOVING A YEAR OR TECHNICAL CHANGES MADE BY STAFF ADJUSTMENTS. >> OKAY. >> AND THEN I THINK MY LAST QUESTION IS DOWN UNDER I THINK
IT'S ITEM 10, AND I THINK I SORT OF HAVE MY QUESTION ANSWERED BY ONE OF THE EARLIER PRESENTATIONS TODAY, BUT THE ITEMS B, SIGNIFICANT PAST FINDINGS OR RECOMMENDATIONS THAT HAVE NOT BEEN FULLY ADDRESSED BY CITY MANAGEMENT. WE'RE HEARING A LITTLE BIT OF THAT TODAY. BUT AT WHAT POINT, YOU KNOW, SOME OF
THE, YOU KNOW, IN THE AUDIT PLAN REPORT, THE OPEN ITEMS FROM PAST AUDITS, SOME OF THOSE HAVE PROBABLY BEEN LINGERING FOR A WHILE. AT WHAT POINT DOES THE CITY AUDITOR FLAG THOSE TO THE COMMITTEE REQUIRING MORE, SOMETHING DIFFERENT TO MAKE THEM
HAPPEN MORE R RAPIDLY. SO I GUESS I THINK YOU LEARN ABOUT THOSE ITEMS OPEN AND KEEPING WORKING WITH THE CITY DEPARTMENTS, IS THAT CORRECT? >> CHAIR PAYNE AND AUDIT COMMITTEE, YES, THAT IS CORRECT. I LIKE THE SUGGESTION OF
FLAGGING OTHERS BECAUSE AS YOU SAW TODAY THERE ARE SOME THAT ARE FROM 2019 I BELIEVE. >> YEAH. >> AND SOMETIMES IT'S A QUICK UPDATE BECAUSE THEY'RE NOT MAJOR OR WE KNOW THAT THEY'RE IN PROCESS. AND OTHER TIMES THEY
GIVE US PAUSE, AND SO WE SHOULD BE FLAGGING THOSE FOR YOU. SO I WILL, I'LL WORK ON SOME LANGUAGE TO SET LIKE A THRESHOLD FOR WHEN WE SHOULD GO INTO MORE DEPTH ON THOSE AND WHY WE'RE GETTING DELAY. >> OKAY. THANK YOU. I THINK THOSE ARE MY COMMENTS. THANK YOU SO MUCH.
>> THANK YOU. >> MEMBER HOSBEIN? >> JUST ONE COMMENT. THANK YOU, CHAIR PAYNE. COMMITTEE MEMBER
ABENE, TO YOUR ADJUSTMENT OF 2B, SO IT SAYS NOW THE APPROVAL OF THE AUDIT COMMITTEE, I JUST HAVE A QUESTION HERE MR. MR. TIMMERMAN, PLEASE WGH IN. I DON'T KNOW IF AS A MEMBER OF THE AUDIT COMMITTEE CARE TO
APPROVE IF IT'S NOT -- IF IT'S THE PRELIMINARY SCOPE. I DON'T WANT TO CREATE ADDITIONAL BANDWIDTH OR WORK CONCERNS BY HAVING KIND OF REFINEMENT IN THE DEFINITION BEING REQUIRED BY APPROVAL FROM US SINCE WE'RE IN
EVERY OTHER MONTH. SO I WANT TO SEE IF WE CAN FIND A MIDDLE GROUND WITH THAT. ANY THOUGHTS OR? >> CHAIR PAYNE, I DON'T KNOW ADDRESSING THROUGH YOU. I GUESS I'M NOT SUGGESTING SOMETHING TO COM-- TOO CUMBERSON OTHER THAN IF IT'S A REALLY DIFFERENT
SCOPE. THAT WOULD BE IT, AND YOU KNOW AND I KNOW THERE IS SOME AMBIGUITY THERE. >> MAYBE A NOTIFICATION. OKAY. THANK YOU. >> CHAIR PAYNE, AND AUDIT COMMITTEE, I LIKE THE IDEA TO
REQUIRE NOTIFICATION AND THEN I CAN ADD SOME PARENTHETICALLY THAT IF IT'S BEYOND DATE, PERSONNEL, YOU KNOW, KIND OF THOSE CORE ITEMS IF IT'S SOMETHING BEYOND THAT, LIKE WE WERE GOING TO AUDIT P-CARDS BUT
BECAUSE WE FOUND FRAUDS, NOW WE ARE DOING A FRAUD AUDIT. I MEAN, IF IT'S A SIGNIFICANT SCOPE CHANGE, I'LL COME UP WITH A WAY TO IDENTIFY THAT. >> THANK YOU FOR THAT. AND THEN I'M JUST, I WILL SAY MY REVIEW
OF THIS BEFORE THE MEETING REGARDING SECTION 4 AND 10B, MAYBE WAS MORE COMFORTABLE THAN I AM TODAY AFTER HAVING KIND OF SEEN SOME OF THE ISSUES THAT
YOUR OFFICE IS DEALING WITH. SO I FEEL LIKE I'M TALKING ON THE FLY BECAUSE MY NOTES FOR THESE TWO LIKE I SAID AS OF LAST NIGHT VERSUS NOW JUST MIGHT BE A LITTLE BIT DIFFERENT. BECAUSE
I'M WONDERING IF WE NEED TO ADD SOMETHING THAT IF THEY ARE NOT ATTENDING THE MEETING, WHAT HAPPENS NEXT, AND I KNOW THERE WERE DISCUSSIONS ABOUT SOME SORT OF LEGISLATIVE OR, THERE NEED TO BE OTHER SUPPORT OUTSIDE OF THIS
COMMITTEE OR CITY COUNCIL TO DO THAT, SO I WOULD JUST LOVE ANY INPUT THERE BECAUSE I DON'T KNOW THE RIGHT PATH. AND THEN 10B, I KNOW DEFINITELY KIND OF CONNECTS
WITH THE NEW 4, SO I DON'T KNOW WHAT, IF THAT IS A PLACE THAT IT COULD BE INCREASED AS WELL BECAUSE THAT IS REALLY RECOMMENDED TO NOT HAVE BEEN FULLY ADDRESSED BY CITY MANAGEMENT. SO I GUESS THAT IF
I HAD HAD MORE THOUGHTFULNESS I WOULD HAVE RECOMMENDATIONS. BUT JUST WANTED THOSE TWO THINGS COMMENTED FOR R AS WE LOOK THROUGH THIS. AND YEAH, HAPPY FOR ANY OTHER INPUT OR IDEAS THERE. AND THEN,
AND THEN 3, AND UNFORTUNATELY I DON'T HAVE MY TRACK CHANGES ON THIS COMPUTER. 3, I JUST WANT TO MAKE SURE THAT -- OTHER CONSIDERATIONS, NUMBER 3. THAT THIS IS ENOUGH TO MAKE SURE THAT
WE HAVE THE RIGHT SUPPORT FOR THOSE CITY COUNCIL RECOMMENDATIONS. AND IF YOU FEEL LIKE YOU NEED ANYTHING ELSE HERE FROM EITHER AN AUDIT COMMITTEE PERSPECTIVE OR A PERSONNEL OR OFFICE PERSPECTIVE FOR OTHER CONSIDERATIONS, NUMBER 3.
>> CHAIR PAYNE, AUDIT COMMITTEE, THIS WAS A DIFFICULT ONE. I KNOW WE HAD CONVERSATIONS ABOUT IT, YOU KNOW, WHAT IS THE SPECIFIC PROCESS. I HAD RECEIVED FEEDBACK FROM A COUPLE FOLKS IN THE CLERK'S OFFICE SAYING THAT WE NEED TO BE
MINDFUL THAT PROCEDURALLY WE ARE NOT FROM THIS COMMITTEE DIRECTING THE COUNCIL TO DO SOMETHING. AND THAT'S WHY THIS STAYED FAIRLY GENERAL AND VAGUE. I DO WANT TO JUST SEE IF THE CITY ATTORNEY HAS ANY THOUGHTS
ON THIS PARTICULAR ITEM. >> CHAIR PAYNE, MR. TIMMERMAN, YOU'RE REFERRING TO THE ONE ABOUT THE CLERKS, RIGHT? >> CORRECT. SO OTHER CONSIDERATIONS, NUMBER 3. >> YES. I THINK MY PRIMARY CONCERN WITH THAT WOULD BE TO
MAKE SURE THAT WE DON'T ACCIDENTALLY INFRINGE UPON THE CITY' CLERK'S AUTHORITY SINCE HE IS THE INDIVIDUAL WHO HAS MANAGERIAL RESPONSIBILITY OVER THE CITY CLERK'S OFFICE. >> SO TO THAT POINT, WE COULD
STRENGTHEN THE LANGUAGE HERE TO WHAT THE CITY ATTORNEY MENTIONED THAT IS WHY IT'S VAGUE BETWEEN THE CLERK'S AUTHORITY AS WELL AS THE CITY COUNCIL'S. MY -- WHAT
I TOLD COUNCIL PRESIDENT WAS THAT MAYBE WE SEE HOW THE FIRST ONE OR TWO GO, AND THEN WE UPDATE WITH MORE SPECIFIC LANGUAGE ON HOW THAT PROCESS SHAKES OUT. >> YEAH, I LIKE THAT. I THINK, I'M HAPPY WITH THIS BEING DRIVEN BY WHAT YOU THINK YOU CAN DO WITH THIS LANGUAGE. >> THANK YOU. >> AND HOW THAT GOES.
>> BUT THANK YOU FOR THE DISCUSSION AND THE BACKGROUND. >> VICE PRESIDENT CHUGHTAI. >> THANK YOU, MR. CHAIR. JUST SPEAKING TO SCOPE AND RESPONSIBILITIES NUMBER 4, THE NOTIFICATION TO THE AUDIT
COMMITTEE DUE TO FAILURE OF COOPERATION OR MEETING ESTABLISHED DEADLINES. AGREE THAT BASED ON THE DISCUSSION TODAY, I REALLY FE FEEL LIKE THIS IS A SPACE THAT WE SHOULD ADD SOME MEAT AND IN PARTICULAR I THINK IT WOULD BE -- I DON'T KNOW THAT I HAVE SPECIFIC
LANGUAGE TO OFFER HERE, BUT, BUT HAPPY TO BRAINSTORM AND SHARE THOSE IN WRITING VIA EMAIL AFTERWARDS. BUT FOR NOW I THINK THE COMMENT I WOULD SHARE IS I THINK IT WOULD BE REALLY HELPFUL IF WE HAD SOME SORT OF, LIKE, YOU KNOW ESCALATING SCALE THAT
YOU KNOW, I APPRECIATE THAT IT, IT SHOULD ALWAYS START WITH NOTIFICATION TO THE COMMITTEE, SO THAT WE ARE NOT SURPRISED WHEN WE GET TO, YOU KNOW, LOGICAL END POINT WHERE IT'S BEEN MONTHS OF, YOU KNOW, BEING
OUR STAFF BEING STONEWALLED AND THEN NOW WE'RE HAVING THIS CONVERSATION IN THE PRESS WHERE THE DEPARTMENT IS, IS DENYING THAT THEY HAVE BEEN, THEY'VE REFUSED TO COOPERATE OR HAVE
BEEN OBSTINNANT IN THAT PROCESS. SO YEAH SO I THINK AN ESCALATING SCALE AND REMEDIES THAT INCLUDE BOTH BRINGING IN THE, LIKE, DEPARTMENT HEAD OR THE CABINET
MEMBER THAT OVERSEES THAT BODY OF WORK, TO, YOU KNOW, LIKE THE SUBJECT THAT AUDITEE THAT IT IS SPECIFICALLY, YOU KNOW, BEING
PROVIDING, OR CREATING INTENTIONALLY OR UNINTENTIONALLY THESE TYPES OF CONCERNS. I THINK THAT'S ALL I HAVE TO OFFER FOR NOW. >> VASE CHAIR SINGLETON. >> THANK YOU, CHAIR PAYNE.
OKAY, I HAVE ONE THAT I GUESS GOES AGAINST THE GRAIN OF WHAT WE'VE BEEN TALKING ABOUT A LITTLE BIT, BUT UNDER THE AUTHORITY SECTION, THE FIRST BULLET POINT, I'M WONDERING SPECIFICALLY ABOUT ACCESS TO DOCUMENTS AND RECORDS OF ORGANIZATIONS RECEIVING CITY FUNDS OR FUNDS PASSED THROUGH
THE CITY. AND I GUESS THE EXAMPLE I HAVE IN MIND IS THINKING ABOUT, LIKE, I KNOW CERTAIN NONPROFIT LEGAL ORGANIZATIONS RECEIVE FUNDS TO PROVIDE LIKE EVICTION DEFENSE OR IMMIGRATION SERVICES WHERE THAT WOULD RAISE LIKE CONFIDENTIALITY
ISSUES WHERE THEY WOULDN'T BE ABLE TO PROVIDE THOSE DOCUMENTS. SO I DON'T KNOW, AND I WAS ALSO JUST THINKING ABOUT I GUESS FROM LIKE, I GUESS THIS IS MY LAWYER BRAIN, LIKE DOES THAT IMPACT, LIKE CONTRACTS OR RELATIONSHIPS THAT HAVE ALREADY BEEN
ESTABLISHED THAT MIGHT NOT HAVE INCLUDE THAT TYPE OF A PROVISION. SO I DON'T KNOW WHETHER IT'S POSSIBLE TO ADD LANGUAGE THAT, LIKE PROTECTS ANY DOCUMENTATION THAT MIGHT BE CONFIDENTIAL OR PROTECTED BY
OTHER STATE OR OTHER PROVISIONS. >> CHAIR PAYNE AND AUDIT COMMITTEE MEMBERS, THAT IS A REALLY GOOD CONSIDERATION IN EVERY AUDIT ENVIRONMENT THAT I'VE WORKED,VENEDDERS AND CONSULTANTS ARE CONCERNED WHEN AUDIT REQUESTS INFORMATION, AND
RIGHTFULLY SO. THEY HAVE TRADE SECRET INFORMATION. THEY MIGHT HAVE PII OR, YOU KNOW, HIPAA PROTECTED INFORMATION. THE CHARTER IS CLEAR THAT THOSE ORGANIZATIONS MUST STILL COMPLY,
AND OF COURSE WE PROTECT THAT INFORMATION: WE CAN CERTAINLY STRENGTHEN THE LANGUAGE WITHIN THE CHARTTERSELF TO MAYBE EXPLAIN HOW WE PROTECT THAT INFORMATION AND FOR YOUR AWARENESS WE, WE DON'T ASK FOR
IT IF WE DON'T NEED IT AS A PART OF THE AUDIT BECAUSE WE DON'T WANT TO MAINTAIN IT EITHER IF NOT NECESSARY. SO THIS LANGUAGE I DO BELIEVE IS DIRECTLY FROM THE CHARTER, WHICH IS WHY IT'S WORDED THE WAY IT IS. IF IT'S
NOT, I CAN MAYBE UPDATE IT FURTHER, BUT WE DO TAKE INFORMATION SECURITY INCREDIBLY SERIOUSLY SO. SO MUCH SO THAT WE'RE HAVING THAT OFFICE COME PROVIDE A TRAINING TO OUR OFFICE IN DECEMBER. >> OKAY, THAT'S GREAT. THANK YOU. AND THEN ONE MORE
QUESTION. UNDER OTHER CONSIDERATIONS, ITEM NUMBER 1, I'M JUST CURIOUS, IT SPEAKS TO MAY NOMINATE CERTAIN POSITIONS, AND I GUESS I'M CURIOUS AS TO TWO THINGS. ONE, LIKE WHETHER
IT MAKES SENSE TO NAME SPECIFIC POSITIONS VERSUS JUST PROVIDING THAT AUTHORITY MORE GENERALLY. AND THEN SECOND, IF YOU COULD SPEAK TO FOLLOWING LIKE A NOMINATION AND APPOINTMENT PROCESS VERSUS A HIRING AND LIKE
WHERE THAT LEVEL CHANGES IF THAT MAKES SENSE. >> SURE. I MAY NEED TO GET BACK TO IF THERE ARE SPECIFIC QUESTIONS HERE, BUT THE OLD CHARTER SAID THAT THE CITY
AUDITOR MAY APPOINT THE INTERNAL AUDIT DIRECTOR. AND I KNOW WE'VE GOB THROUGH THAT PROCESS IN THE -- GONE THROUGH THAT PROCESS IN THE PAST BEFORE MY TIME. IT DID NOT LIST THE OTHER TWO BUT BECAUSE THOSE ARE TWO NEW POSITIONS WE'RE ATTEMPTING TO CREATE, I THOUGHT THAT IF WE'RE DOING THAT WITH THE
INTERNAL AUDIT DIRECTOR IT ONLY MAKES SENSE TO DO THAT WITH THE OTHER DIRECTOR AS WELL AS THE CITY AUDITOR. WE DO FOLLOW CITY CLASSIFICATIONS, SO FOR EXAMPLE, THE QUALITY ASSURANCE AND TRAINING MANAGER POSITION WAS ON
THE FENCE WHETHER IT WAS GOING TO BE A POSITION THAT WAS COVERED BY A COLLECTIVE BARGAINING UNIT OR A POSITION THAT WAS COVERED BY CIVIL SERVICE RULES. WE KIND OF LAND WHERE HR LANDS. I DON'T
PRESSURE ONE WAY OR ANOTHER ON THAT. SO TO ME MAYBE THAT'S WHERE THE DISTINCTION IS OR IT'S JUST DIVISION HEADS AND HIGHER WHICH IS THE THINKING I HAD HERE.
>> THAT MAKES SENSE. THANK YOU. >> ANY OTHER QUESTIONS OR COMMENTS? MR. TIMMERMAN? >> CHAIR PAYNE, ONE LAST THING THAT I WANTED TO MENTION IS THAT YOU KNOW, THIS WAS MEANT TO BE A
CONVERSATION TO TAKE SOME NOTES IN. MY HOPE IS THAT I CAN WORK WITH THE CITY ATTORNEY'S OFFICE TO FINALIZE SOME OF THIS AND BRING IT BACK TO YOU IN A FINAL VERSION IN DECEMBER INCORPORATING THESE CHANGES. I WILL MAKE SURE TO GET IT OUT TO YOU WITH ENOUGH TIME TO REVIEW
IT IF YOU HAVE SUGGESTIONS BEYOND WHAT IS IN THAT DOCUMENT, PLEASE SEND THEM TO OUR OFFICE. >> GREAT. SO NO FURTHER ACTION REQUIRED AT THIS TIME, AND I WILL DIRECT THE CLERK TO RECEIVE AND FILE THIS REPORT. AND
SEEING NO FURTHER BUSINESS BEFORE US, AND WITHOUT OBJECTION, I DECLARE THIS MEETING ADJOURNED. THANK YOU.