. >> GOOD AFTERNOON. MY NAME IS JASON CHAVEZ AND I'M THE CHAIR OF THE COMMITTEE OF THE WHOLE. I'M GOING TO CALL TO ORDER OUR REGULAR COMMITTEE MEETING FOR TUESDAY, APRIL 15, 2025. BEFORE WE BEGIN THE MEETING, I WANT TOL
MEMBERS, STAFF AND THE PUBLIC THAT THESE MEETINGS ARE BROADCAST LIVE. THESE BROADCASTS INCLUDE REAL-TIME CAPTIONING TO FURTHER INCREASE THE ACCESSIBILITY OF OUR PROCEEDINGS TO THE COMMUNITY. THEREFORE, ALL SPEAKERS NEED TO BE MINDFUL OF
THE RATE OF THEIR SPEECH SO THAT OUR CAPTIONERS CAN FULLY CAPTURE AND TRANSCRIBE ALL COMMENTS FOR THE BRDCAST. WE ASK ALL SPEAKERS TO MODERATE THE SPEED AND CLARITY OF THEIR COMMENTS. AT THIS TIME I'LL ASK THE CLERK TO CALL THE ROLL TO VERIFY THE PRESENCE OF A QUORUM.
>> COUNCIL MEMBER PAYNE. >> PRESENT. >> WONSLEY. >> PRESENT. >> RAINVILLE. >> PRESENT. >> VETAW. >> PRESENT. >> ELLISON IS ABSENT. OSMAN. >> PRESENT. >> CASHM IS ABSENT. JENKINS IS ABSENT. CHUGHTAI IS ABSENT.
KOSKI. >> PRESENT. >> PALMISANO. >> PRESENT. >> VICE CHAIR CHOWDHURY. >> PRESENT. >> CHAIR CHAVEZ. >> PRESENT. >> THERE ARE NINE MEMBERS PRESENT. >> LET THE RECORD REFLECT THAT WE HAVE A QUORUM. FIRST, WE HAVE A MOTION FROM COUNCIL MEMBER OSMAN TO AMEND THE AGENDA TO ADD
HIS ITEM. WOULD YOU LIKE TO SPEAK ON THIS, COUNCIL MEMBER OSMAN. >> THANK YOU, CHAIR. THAT AGENDA IS A POLICY RESOLUTION ENHANCING CULTURAL RESPONSIVE WATER SAFETY AND DROWNING PREVENTION FOR AUTISTIC CHILDREN. THANK YOU. >> THANK YOU. ARE THERE ANY
QUESTIONS OR COMMENTS? ALL THOSE IN FAVOR OF ADDING THIS TO AGENDA PLEAS SAY AYE. >> AYE. >> THOSE OPPOSED SAY NAY. ANY ABSTENTIONS? THAT IS GOING TO BE ADDED TO THE END OF THE AGENDA.
I'D ALSOIKE THE CLERK TO NOTE THAT COUNCIL VICPRESIDENT CHUGHTAI IS WITH US. I'LL ASK THE CITY ATTORNEYNDERSON TO BRIEF US ON THIS ITEM. THANK YOU. I WAS LOOKING OVER THERE.
>> SORRY. SHAPE SHIFTER HERE. COUNCIL MEMBERS, I WANTED TO JUST GIVE YOU A LITTLE BIT OF BACKGROUND AUT THE RESOLUTION BEFORE YOU WITH RESPECT TO FEDERAL GRANT AGREEMTS. SO THIS IS SOMEWHAT RELATED TO THE RESOLUTION THAT I CAME BEFORE YOU WITH A COUPLE OF MONTHS AGO
AROUND FEDERAL ACTIONS. SO ESSENTIALLY WHAT THIS RESOLUTION IS ASKING FOR IS ACTUALLY LIMITING SOME AUTHORITY. WHICH MIGHT SEEM STRANGE. BUT AS YOU ALL KNOW WHEN WE APPLY FOR GRANTS OVER A CERTAIN AMOUNT, WE
NEED TO GET REAPPROVAL FROM THE COUNCIL FROM THAT. WHEN WE TUALLY RECEIVE THE GRANTS, WE COME TO THE COUNCIL FOR APPROVAL. THE COUNCIL APPVES AND GENERALLY SPEAKING, THEN THE INSTRUCTION WITH THE APPROVAL OF THE RECEIPT OF THE GRANT FUNDS
IS AND GO FORTH AND SIGN OFF ON CONTRACTUAL GRANT AGREEMENTS THAT ARE NECESSARY. AND SO RIGHT NOW THERE'S A FAIRLY DECENTRALIZED APPROACH TO SIGNING OFF ON GRANT AGREEMENTS ONCE THE COUNCIL HAS APPROVEDF THE RECEIPT OF THE GRANT THEN
THE GRANT CAN B -- AGREEMENTS CAN BE SIGNED OFF ON MANY DIFFERENT LEVELS OF STAFF IN THE ENTERPRISE. WHAT WE HAVE SEEN IS AT LEAST THE THREAT AND IN SOME CIRCUMSTANCES MORE THAN THE THREAT OF CONDITIONS THAT ARE
BEING AACHED TO FEDERAL DOLLARS THROUGH GRANTS, AND SOME OF THESE THROUGH THE GRANT, YOU AGREEMENTS. WHAT WE DON'T WANT TO HAVE HAPPEN IS FOR A CITY STAFF MEMBER WHO IS NOT APPRISED OF THE LEGAL LANGUAGE OR THE
IMPLICATNS TO SIGN OFF ON A GRANT AGREEMENT AND BIND THE CITY TO GRANT TERMS THAT IN FACT THE CITY DOES NOT WANT TO BE BOUND TO. SO WHAT THIS RESOLUTION DOES IS ESSENTIALLY HAS THIS BODY REVOKING THE DELEGATED AUTHORITY TO SIGN OFF
ON GRANT AGREEMENTS OTHER THAN FOR SPECIFIC POSITIONS. SO THIS WOULD REQUIRE THAT IN ORDER TO BIND THE CITY TO A GRANT AGREEMENT INVOLVING FEDERAL FUNDS, AND IT COULD BE DIRECTLY FROM THE FEDERAL GOVERNMENT OR PASSED THROUGH FEDERAL DOLLARS
FROM SOME OTHER SOURCE, THE GRANT AGREEMENT WOULD HAVE TO BE SIGNED OFF ON BY EITHER THE CITY OPERATIONS OFFICER, THE CHIEF FINANCIAL OFFICER OR THE DIRECTOR OF PROCUREMENT, A THEN MUST ALSO BE SIGNED OFF AS TO FORM BY MY OFFICE. SO ALL OF
THESE ARE GETTING THE LEGAL REVIEW THAT'SREQUIRED. WE HAVE THE AUTHORITY TO SIGN OFF AND BIND THE CITY REALLY CONSOLIDATED IN SPECIFIC POSITIONS, AND ANY OTHER SIGNATURE ON A GRANT AEEMENT
IS VOID AND UNENFORCEABLE. SO THIS WILL BE THE STATUS QUO UNLESS AND UNTIL THIS BODY EXPLICITLY OVERTURNS THIS RESOLUTION. SO IT REALLY IS INTENDED TO BE A SAFEGUARD TO
ENSURE THAT WE KNOW WHAT WE'RE SIGNING OFF ON BEFORE WE SIGN OFF ON IT. SORT OF AN INTERNAL CONTROLS MEASURE. SO AGAIN, FAIRLY STRAIGHT FORWARD. BUT I THINK A VERY IMPORTANT STEP TO PROTECT OUR LEGAL INTERESTS IN
THIS TIME OF CHANGING GRANT CONDITIONS. >> THANK YOU. FIRST UP WE HAVE VICE CHAIR CHOWDHURY. >> THANK YOU, CHAIR CHAVEZ AND THANK YOU, ATTORNEY ANDERSON, FOR BRINGING THIS AND WORKING ON THIS. THIS DOES SEEM FAIRLY STRAIGHT FORWARD. I 100%
UNDERSTAND THE INTENT D PLAN ON SUPPORTING IT. I DO HAVE A COUPLE OF QUESTIONS. THE FIRST N MAYBE GIVE A POSITION LEVEL, IS CURRENT SIGNATORIES FOR FEDERAL GRANT ACCEPTANCES?
>> CHAIR CHAVEZ, COUNCIL MEMBER, THE LAWYERS ANSWER OF IT DEPENDS. IT REALLY DOES VARY DEPENDING ON DEPARTMENT, DEPENDING ON THE KIND OF GRANT. SOMETIMES IT COULD BE THE STAFF LEVEL FOLKS WHO ARE ACTUALLY ADMINISTERING THEGRANT. IT COULD BE THE DEPARTMENT HEAD.
THERE'S REALLY NOT A STANDARD PRACTICE WHICH IS ANOTHER REASON WHY IT'S IMPORTANT TO CONSOLIDATE, ESPECIALLY AGAIN WITH THESE GRANT CONDITIONS THAT REALLY ARE COMING IN FINE PRINT TO MAKE SURE THAT WE HAVE REAL CONTROL OVER WHAT WE'RE SIGNING.
>> IS THERE GOING TO STILL BE A STEP OF REQUIREMENT OF A CHECK THROUGH STAFF BEFORE IT GOES TO THE CITY ATTORNEY'S OFFICE FOR THE FINAL ACCEPTANCE? LIKE THE DEPARTMENT ACCEPTS IT, STAFF LEVEL EXPERTISE HAS BEEN GIVEN,
ALL OF THAT. >> COUNCIL CHAIR, COUNCIL MEMBER, SO WHAT I WOULD ANTICIPATE, I MEAN, OBVIOUSLY THE APPLICATION FOR THE GRANT, I MEAN, THAT'S GOING ON AT THE DEPARTMENT COMING TO COUNC WHEN IT'S OF A CERTAIN AMOUNT, WHEN THE AMOUNTS ARE ACCEPTED. I THINK THOSE RCAs WILL BE
SUBMITTED THE WAY THEY ALWAYS ARE. AND THEN, YOU KNOW, OBVIOUSLY STAFF WHO ARE INVOLVED IN IMPLEMENTING THE GRANT WILL HAVE TO BE INVOLVED IF THERE'S ANY NEGOTIATION OF THE TERMS OF THE GRANT. SO I WOU ANTICIPATE THAT, YOU KNOW, STAFF -- TO THE EXTENT THAT WE NEED THAT
EXPERTISE, WE WOULD OBVIOUSLY BE INCLUDING THAT. IT'S REALLY THAT LAST STEP OF THE ACTUAL SIGNATURE. THE LEGAL SIGNATURE ON THE GRANT THAT WOULD BE LIMITED. >> AND THEN DO YOU KNOW HOW MANY MAYBE WITHIN THE CALENDAR YEAR
OR MAYBE YOU HAVE ANOTHER METRIC OF THE NUMBER OF GRANT ACCEPTANCES THAT WE'VE HAD TO DO AS AN ENTERPRISE? >> COUNCIL CHAIR, COUNCIL MEMBER, I DON'T. I GET THE SENSE THAT IT'S A LOT. BUT I DON'T REALLY HAVE A WAY TO QUANTIFY THAT.
>> RIGHT. I JUST ASK BECAUSE WE'LL BE SHIFTING, I ASSUME, A LARGE SUM OF WORK OVER TO THE CITY ATTORNEY'S OFFICE. I'M SURE YOU'LL ALL BE READY TO FIGURE OUT HOW TO ADDRESS. THE LAST QUESTION THAT I HAVE, AND AGAIN,
REALLY GRATEFUL THAT YOUR TEAM AND YOURSELF THOUGHT O THIS. VERY, VERY PROACTIVE. IS DO YOU HAVE ANY UNDERSTANDING OF THE TENT HISTORICALLY WHY THE CONTROL FOR SIGNATURE WAS WITH
WHICHEVER LEVEL STAFF OR DEPARTMENT DIRECR AND THE NATURE IT WAS BEFORE WE MAKE THIS CHANGE? >> COUNCIL CHAIR, COUNCIL MEMBER, MY SPECULATION IS IT'S EFFICIENCY. RIGHT. IT'S CONCENTRATING THESE SORTS OF ADNISTRATIVE FUNCTIONS IN A
FEW PEOPLE MEAN SOMETIMES IT'S GOING TO TAKE LONGER. WHEREAS FOR SPEED AND EFFICIENCY, HAVING LOWER LEVEL STAFF BEING ABLE TO SIGN OFF OBVIOUSLY JUST DOESN'T BOTTLENECK AND THINGS LIKE THAT. SO THAT'S THE DOWN SIDE OF THIS RESOLUTION. BUT TO MY WAY OF
THINKING THAT THE POTENTIAL RISKS INVOLVED WITH JUST MAINTAINING THIS DECENTRALIZED SYSTEM OUTWEIGH THE EFFICIENCIES THAT WE WOULD LOSE. >> RIGHT. YEAH. OKAY. WELL WONDERFUL. THERE MIGHT ACTUALLY BE SOME UNFORESEEN BENEFITS TOO
THROUGH THIS MOVE. >> NEXT UP WE HAVE COUNCIL MEMBER VETAW. >> THANK YO CHAIR CHAVEZ. I JUST HAD A QUESTION ABOUT THE TIMELINE. IT DOESN'T HAVE AN EXPIRATION DATE. AND YOU DID KIND OF TOUCH ON IT A LITTLE BIT ABOUT WE HAVE TO TAKE ACTION
AGAINST THIS ACTION. COULD YOU JUST LIKE TALK A LITTLE BIT MORE ABOUT THE MELINE FOR THIS RESOLUTION, PLEASE. >> YEAH. COUNCIL CHAIR, COUNCIL MEMBER, IT DOES NOT SUNSET. SO IT EXISTS UNTIL IT'S EXPLICITLY REVOKED. YOU KNOW, THE REASON
WHY WE WTE THAT PARTICULAR LANGUAGE IN IS THAT FROM TIME TO TIME, YOU KNOW, SORT OF THE STANDARD LANGUAGE WITH THE COUNCIL APPROVAL HAS SOMETHING ALONG THE LINES OF AND THE DEPARTMENT SHALL EXECUTE. WE WANT TO MAKE SURE THAT THAT DOES
NOT OVERRIDE THIS MORE SPECIFIC RESOLUTION. AGAIN, IT'S REALLY TRYING TO GET TO THE INTERNAL CONTROLS FOR THESE FEDERAL DOLLARS. YOU KNOW, I WISH I COULD TELL YOU WHEN I THINK THAT THE NEED WILL EVAPORATE. BUT GIVEN THAT I DON'T KNOW THAT, I
THINK MY RECOMMENDATION IS THAT WE DON'T HAVE A SUNSET, AND IF WE AFTER A PERIOD OF TIME FIND THAT IT'S UNWORKABLE OR THAT KIND OF RISK DISSIPATES WE WOULD CERTAINLY, YOU KNOW, MY OFFICE WOULD COME BACK TO THIS BODY AND ASK FOR ITO BE OVERTURNED.
>> AND I GUESS THAT WAS WHAT I WANTED TO JUST KINDA MAKE SURE IS CLEAR, THIS BODY HAS TO OVER LOOPHOLES OR ANYTHING WHERE SOMEONE ELSE CAN SAY, OKAY, I'M DONE WITH THIS. LET'S START GOING BACK TO THE OLD WAY. IT HAS TO COME BACK TO COUNCIL IN
ORDER FOR THIS TO BE OVERTURNED. >> COUNCIL CHAIR, COUNCIL MEMBER, YES, IT'S THIS BODY THAT DELEGATES THAT AUTHORITY. SOT WOULD BE THIS BODY THAT WOULD HAVE TO MAKE A DIFFERENT DELEGATION. >> THANK YOU. >> THANK YOU. SEEING NO ONE ELSE
ON QUEUE, I DID WANT TO ACKNOWLEDGE THAT WE HAVE BEEN JOINED BY COUNCIL MEMBER JENKINS AND COUNCIL MEMBER ELLISON. AND SEEING NO ONE ELSE ON QUEUE, ALL THOSE IN FAVOR SAYAYE. >> AYE. >> THOSE OPPOSED SAY NAY. ANY ABSTEN
ABSTENTIONS? AND THE AYES HAVE IT AND THAT MION CARRIES. NEXT WE HAVE THE PSAGE OF ORDINANCE. THIS WAS CONTINUED AT OUR LAST MEETING FOR APRIL 29TH. HOWEVER, DUE TO CONFLICTS THAT CYCLE, IT IS ON THE AGENDA
TODAY. I'LL WELCOME CLERK CARL FOR THAT PRESENTATION. >> GD AFTERNOON, MR. CHAIR, COMMITTEE MEMBERS, AS INDICATED, MY NAME IS CASEY CARL, I HAVE THE PRIVILEGE OF SERVING AS CLERK FOR THE CITY OF MINNEAPOLIS. AS THE CHAIR NOTED, THIS IS OUR SECOND PASS BRINGING THE ORDINANCE BEFORE THIS BODY.
IT DEALS WITH THE INTERNAL TRANSFER OF FUNCTIONS. IT WAS OFFERED TO THE COMMITTEE LAST CYCLE. THAT ORIGINAL PRESENTATION IS AVAILABLE IN THE LIMS FILE. TODAY, STAFF WILL SUMMARIZE THE PROPOSED AMENDMENT IN THREE WAYS. FIRSTCITY
ATTORNEY ANDERSON WILL PROVIDE THE LEGAL ANALYSIS AND FRAMEWORK FOR THIS PROPOSAL. HER OGINAL MEMO, WHICH IS DATED NOVEMBER 6, 2024, IS INCLUDED IN THE LIMS FILE. SHE'S SUMMARIZE THE MEMO.
SECOND, CITY AUDITOR ROBERT TIMMERMAN WILL PROVIDE A SYNOPSIS OF THE IMPACT THIS HAS ON THE AUDITORS OFFICE. I'LL DISCUSS HOW THE TRANSFER IMPACTS THE CLERK'S OFFICE. AND AFTER THAT SUMMARIZE THE BENEFITS WE BELIEVE THE TRANSFER WILL OFFER
THE CITY COUNCIL AND OUTLINE NEXT SPS IN THAT PROCESS. SO WITH THAT, WE'LL MOVE IN TO THE LEGAL ANALYSIS BY CITY ATTORNEY ANDERSON.
>> COUNCIL MEMBERS, YOU'VE HEARD A LITTLE BIT OF THIS BEFORE, AND OBVIOUSLY YOU'VE H AN OPPORTUNITY TO LOOK AT THE MEMO THAT MY OFFICE DRAFTED BACK IN NOMBER. BUT I'LL TRY TO REALLY BREAK IT DOWN TO ITS MOST SIMPLE PARTS. SO THIS REALLY RISES AND
FALLS ON THE CITY CHARTER. ARTIE 4 OF THE CITY CHARTER CREATES WHAT WE KNOW AS THE LEGISLATIVE BRANCH. IT CALLS IT CITY COUNCIL, BUT ESSENTIALLY THAT'S WHAT IT IS. IT'S THE LEGISLATIVE BRANCH OF THE CITY GOVERNMENT. AND THE ARTICLE
REALLY BREAKS THE LEGISLATIVE BRANCH INTO WHAT I'M GOING TO REALLY RER TO AS THE TWO BOXES FOR THESE PURPOSES. I'M GOING TO IGNORE THE WORD OFFICES BOX, AND REALLY LOOK AT THE BOX OF THE CITY CLERK AND THE BOX OF THE
AUDITOR. THE CHARTER PRESCRIBES EXPLICIT FUNCTIONS FORHE AUDITOR. THE AUDITOR UNDER THE CITY CHARTER IS TO PERFORM AUDIT SERVICES. GIVES SOME EXAMPLES OF WHAT AUDIT SERVIS ARE, BUT
LIMITS THE CITY AUDITOR TO PERFORM AUDIT SERVICES. I DON'T MEAN TO DIMINISH THAT. THE AUDIT SERVICES ARE GREAT AND THE JURISDICTION OF THE AUDITOR IS COMPLETE OVER EVERY DEPARTMENT BOARD, EVEN THE CNCIL ITSELF,
THE AUDITOR HAS JURISDICTION OVER. SO IT IS A NARROWISH SCOPE OF SERVICES, BUT THE JURISDICTION IS VERY, VERY BROAD. AND THEN THE OTHER BOX OF THE LEGISLATIVE BRANCH, THE CIT
SERVING AS THE SECRETARY O THE BODY, MULTIPLE DIFFERENT FUNCTIONS FALLING UNDER IT, SOME OF THEM ARTICULATED, SOME OF THEM NOT. AND THE IDEA OF NONPARTISAN COUNCIL STAFF IS IN THE CHARTER FALLING UNDER THE AUSPICES OF THE CITY CLERK, AND
THE IDEA OF THE COUNCIL STAFF IS NOT THE WARD STAFF. BUT THIS IS THE NONPARTISAN STAFF THERE TO PROVIDE GENERALIZED SUPPORT TO THE COUNCIL AS A BODY, NOT TO INDIVIDUAL MEMBERS LIKE THE WARD STAFF, BUT TO THE COUNCIL AS A
BODY. AND THEN THE CHARTER ALSO PROVIDES THAT THE CITY CLERK ALSO HAS WHATEVER OTHER FUNCTIONS ARE PROVIDE TO THE CITY CLERK BY ORDINANCE, BY RESOLUTION, OR BY OTHER DIRECTIONF THE CITY COUNCIL. SO WHAT I LIKE TO REFER TO OTHER
DUTIES AS ASSIGNED. THAT BOX THEN UNDER THE CLERK IS MUCH BROADER THAN THAT OF THE AUDITOR. BUT IT'S MORE SPECIFIC IN TERMS OF I SUPPORT AND SERVICE TO THE CITY COUNCIL. THE OTHER ASPECT O THE CHARTER
THAT'S REALLY IMPORTANT IN THIS ANALYSIS IS THAT THE AUDITOR, AGAIN, HAVING JURISDICTION OVER EVERY DEPAMENT, EVERY BODY, INCLUDING THE COUNCIL IS INDEPENDENT UNDER THE CHARTER. AND THAT INDEPENDENCE IS FEATURED IN A FEW DIFFERENT
WAYS. IT REPORTS TO THE AUDIT COMMITTEE AND EVEN THE AUDIT COMMITTEE CAN'T DIRECT ITS WORK. ITS INDEPENDENT BY WAY OF HAVING TO FOLLOW INDENDENT
STANDARDS. AND REALLY NEEDS TO KEEP ITSELF SACROSANCT FROM ANY DIRECTION BY ANY OTHER BODY, INCLUDING THE COUNCIL AND THE ADMINISTRATION. IT TRULY IS INDEPENDENT. IN DOING THE ANALYSIS FOR THE MEMO LOOKING AT
PAR AND O A E, WE FOUND TWO PROBLEMS UNDER THE CHARTER. ONE BEING THAT THE SERVICES OF PAR AND O & E ARE NOT AUDIT SERVICES. AND AS I SAID BEFORE, THE CHARTER LIMITS THE AUDITOR
TO PROVIDING AUDIT SYSTEMS. BECAUSE OF PAR AND O AND E, THEY DO GET DIRECTION FROM THE COUNCIL, AND THEY SHOULD, RIGHT. THEY ARE REALLY THERE FOR SUPPORT OF THE COUNCIL BECAUSE THEY ARE GETTING DIRECTION DIRECTLY FROM THE COUNCIL, THEY DON'T HA THE KIND OF
INDEPENDENCE THAT WOULD BE REALLY NEEDED IN ORDER FOR THEM TO STAY I THE AUDITOR'S OFFICE. SO THE SOLUTION IS AN AMENDMENT TO THE ORDINANCE. AND IT'S A FAIRLY SIMPLE ORDINANCE THAT REALLY JUST LIFTS THE FUNCTIONS
OF PAR AND O AND E AND TRANSFERS THEM FROM THE AUDIT OFFICE TO THE CITY CLERK. AND AGAIN, THEY FIT REALLY WELL WITHIN THE CITY CLERK'S RESPONSIBILITIES BECAUSE THEY DO PROVIDE THAT NONPARTISAN SUPPORT FUNCTION TO THE WHOLE BODY. THEY DO FALL WITHIN THE
OTHER DUTIES AS ASSIGNED BY THE CLERK. AND WILL ALLOW FOR THAT DIRECT ACCESS BY THE BODY THAT WILL NOT THEN IMPEDE THE DEPENDENCE OF THE AUDITOR. WE HAVE MADE SOME ADDITIONAL AMENDMENTS TO THE ORDINANCE
THAT'SEFORE YOU TO REALLY JUST HIGHLIGHT SEVERAL TIMES THE INDEPENDENCE OF THE CITY AUDITOR UP TO AND INCLUDING MAKING IT CLEAR THAT THE CLERK WHILE THE HEAD OF THE LEGISLATIVE DEPARTMENT, THE HEAD OF THE LEGISLATIVE BRANCH, ONLY
PROVIDES ADMINISTRATIVE SUPPORT FUNCTIONS FOR THE CITY AUDITOR AND DOESN'T CONTROL THE CITY AUDITOR. SO THAT WAS IMPORTANT TO HIGHLIGHT THAT INDEPENDENCE OF THE AUDITOR'S OFFICE AS WELL. AND NOW I WILL TURN IT OVER TO THE AUDITOR.
>> WELCOME. >> THANKS, CHAIR CHAVEZ, COUNCIL MEMBERS. I JUST WANT TO MENTION THAT I AGREE WITH WHA HAS BEEN PRESENTED OVER THE LAST TWO CYCLES. WE'VE HAD AN OPPORTUNITY
TO FURTHER ENHCE THE LANGUAGE IN THE ORDINANCE CHANGE. WE'VE MET WITH AUDIT COMMITTEE CHAIR AND AUDIT COMMITTEE VICE CHAIR, AND I KNOW THAT THEUDIT COMMITTEE CHAIR COUNCIL PRESIDENT PAYNE HAS ALSO REACHED OUT TO AUDIT COMMITTEE MEMBERS.
THESE CHANGES, AND I'M GOING TO JUST QUICKLY GO BACK A SLIDE. ONE OF THE QUESTIONS THAT CAME UP THREE WEEKS AGO WAS HOW WILL THE CLERK MANAGE THE ORIGINAL INTENT OF PROGRAM EVALTION.
AND REALLY, THE ANSWER FROM THE INDEPENDENT AUDITOR PERSPECTIVE IS THAT WE WILL BE ABLE TO MANAGE THAT THROUGH A NEW UNIT THAT WE HOPE TO CREATE. WE PLAN TO CREATE AEW UNIT OR DIVISION THAT WILL FOCUS ON SPECIAL
REVIEWS, THAT WILL FOCUS ON ADVISORY SERVICES. SO WHEN YOU LOOK AT GOVERNMENT AUDITING STANDARDS, WHICH ARE PROM UL GATED BY THE U.S. GOVERNMENT --
I BELIEVE WHAT THE COUNCIL WAS LOOKING FOR WHEN THEY ASKED FOR PRRAM EVALUATIONS OR PERFORMANCE EVALUATIONS. FROM THE INDEPENDENT AUDITOR'S PERSPECTIVE, WE CAN MANAGE THAT THROUGH PERFORMANCE AUDITS. WE CAN MANAGE THAT BY INCLUDING THOSE THROUGH OUR ANNUAL RISK
ASSESSMENT. WE CAN TALK WITH THE COUNCIL, IDENTIFY AREAS THAT THE COUNCIL MEMBS OR COUNCIL BODIES MAY WANT REVIEWED, AND W CAN CONSIDER THOSE FOR INCLUSION FOR PERFORMANCE AUDITS. SO I DID WANT TO SHARE THAT WITH A NEW DIVISION WE CAN MEET SOME OF THE
ORIGINAL IENT OF THE COUNCIL. AND ALSO, BE RESPONSIVE TO ALOD OF THE AD HOC ASKS SUCH AS AFTER ACTION REVIEWS THAT COME FORWARD TO THE CITY AUDITOR'S OFFICE THE MEMO THAT I WROTE AND SHARED
ON MARCH 20TH IS ALSO ATTACHED IN THE LIMS FILE. AND THAT IS ALL ARTICULATED IN THAT MEMO. SO I DO NOT WANT TO REALLY GO TOO MUCH FURTHER INTO THE DETAILS THAT CITY ATTORNEY ANDERSON HAS
SHARED OR THAT CLERK CARL HAS SHARED BECAUSE I THINK THAT THE MEMOS PRETTY MUCH PROVIDE A GOOD DESCRIPTION OF WHAT'S NEEDED LELLY, WHAT'S NEEDED BY AUDIT STANDARDS. AND FRANKLY, WHAT WE CAN DO TO PROVIDE YOU THE BEST
SERVICE BOTH ON PAR AND O AND E'S RK AND THE AUDITOR'S WORK. SO AT THIS POINT, I THINK I'LL HAND IT BACK OVER TO CLERK CARL FOR SE CLOSING COMMENTS. >> THANK YOU, MR. TIMMERMAN. AND SON TERMS OF THE IMPACTS FOR
THE CLERK'S OFFICE, I BELIEVE THE RECOMMENDED TRANSFER WOULD ACTUALLY EXPAND AND ENHANCE THE TYPES AND THE LEVELS OF SVICE AND THE SUPPORT OFFERED TO THE CITY COUNCIL AND ITS COMMITTEES. OF COURSE THE CLERK'S OFFICE HAS SEVERAL BUSINESS LINES. BUT OF DIRECT INTEREST HERE IS THE
EXISNG LEGISLATIVE SUPPORT AND OPERATIONS DIVISION WHICH ESSENTIALLY SUPPORTS THE WORK OF COUNCIL AND ITS COMMITTEES, AND ALSO PROVIDES DAY-TO-DAY OPERATIONAL SUPPORT FOR THE COUNCIL, COUNCIL'S WARD OFFICES, AND FOR THE ENTIRE LEGISLATIVE DEPARTMENT. THE TRANSFER OF THESE TWO TEAMS FROM THE
AUDITOR'S OFFICE NICELY ALIGNS WITH THIS EXISTING DIVISION AND WOULD ALLOW US TO BUILD UPON THE SERVICES THAT ARE CURRENTLY OFFERED ESSENTIALLY PROVIDING A FULL SERVICE LEGISLATIVE SUPPORT FUNCTION. WHICH IS SOMETHING THAT I KNOW THIS COUNCIL HAS BEEN ASKING FOR SINCE THE VOTER APPROVED GOVERNMENT STRUCTURE
AMENDMENT PASSED IN 2021. AND I THINK THAT THISRANSFER REPRESENTS THE MOST SIGNIFICANT EFFORT T DATE TO ACHIEVE THAT KIND OF LEVEL PROSSIONAL SUPPORT WHICH DOES EXIST IN COMPARABLE JURISDICTIONS, AND WHICH COUNCIL HAS LONG ADVOCATED FOR ITSELF. THIS SLIDE IS A
REPEAT FROM MY ORIGINAL PRESENTATION. HERE, I'VE ATTEMPTED TO SHOW THE ALIGNMENT BETWEEN THESE TWO DIVISIONS AS I'VE DESCRIBED THEM. ONE BEING LEGISLATIVE SUPPORT AND OPERATIONS, AND THE OTHER A CONSOLIDATION OF THE EXISTING POLICY RESEARCH AND OVERSIGHT AND EVALUATION TEAMS.S YOU CAN
SEE THE TWO DIVISIONS WOULD BE WORKING IN VERY CLOSE COLLABORATION TO SUPPORT THE COUNCIL'S LEGISLATIVE POLICY MAKING AND OVERSIGHT FUNCTION AND TOGETHER, THE TWO DIVISIONS WOULD SUPPORT THE PLANNING, THE ORGANIZATION AND CONDUCT OF COUNCIL AND COMMITTEE MEETINGS, INCLUDING THE PREPARATION OF ALL
NOTICES, AGENDAS AND OTHER MATERIALS NECESSARY TO ENABLE THE BODIES TO MAKE DECISIONS AND TAKE ACTIONS. TO INFORM AND SUPPORT THE WORK BY PROVIDING RESEARCH, ANALYSIS AND REFERENCE WORK, INCLUDING STANDARDIZED
REPORTS AS WELL AS CUSTOMIZED RESEARCH AND ANALYSIS WORK TIED TO COMMITTEE WORK PLANS. WE WOULD ALSO BRING IN HOUSE A LEVEL OF FINANCIAL EXPERTISE TO SUPPORT THE COUNCIL'S WORK ON BUDGET, FINANCIAL POLICIES AND OVERSIGHT FUNCTIONS, AS WELL AS TING TRACKING AND REPORTING ON THE FULL SCOPE OF COUNCIL'S WORK
IN ALL OF ITS CAPACITIES. WE WOULD BE POSITIONED TO PROVIDE DIRE INTERACTION BETWEEN THE COUNCIL AND LEGISLATIVE DEPARTMENT AND ITS ADMINISTRATIVE. LIAISONS WITHIN THE DEPARTMENT RATHER THAN
RELYING SOLELY ON INTERDEPARTMENT LIAISONS IN EXECUTIVE BRANCH. OUTREACH AND CONSTITUENT SERVICES AND SUPPORT FOR THE NETWORK OF THE CITY'S APPOINTED BOARD AND COMMISSIONS. AS THIS SLIDE SHOWS, AND I HOPE I'VE INDICATED THE TWO DIVISIONS
WITH THE SUPPORT THAT IT REQUIRES AND DESERVES AS THE CITY'S LEGISLATIVE BODY. THEY WOULD SUPPORT LEGISLATIVE POLICY MAKING FUNCTIONS AND HELPING THE COUNCIL TO ENACT POLICIES THAT SERVE AND ADVANCE THE INTEREST OF THE COMMUNITY. HAVING
ADDRESSED THE FRAMEWORK, I WANTED TO TALK ABOUT NEXT STEPS AT WE ANTICIPATE GOING FORWARD. OBVIOUSLY, FIRST AND FOREMOST, WE NEED COUNC TO PASS THE ORDINANCE. THIS ACTION WILL THEN REPOSITION FORMALLY HOSE THOSE EXISTING FUNCTIONS UNDER THE CLERK'S OFFICE HAS HAS
BEEN . THESE DIVISIONS WILL OPERATE UNDER THE DIRECT LEADERSH OF THE CHIEF ASSISTANT CLERK. CO-LOCATED ON THE THIRD FLOOR IN THE NEW SPACE WHICH IS LOCATED IN THE
NORTHET CORNER OF CITY HALL ALONG WITH OUR DEPARTMENT OPERATIONS TEAM, OUR INFORMATION TECHNOLOGY AND DESIGN TEAM, AND OUR INFORMATION GOVERNANCE DIVISION.S A FIRST COURSE OF ACTION, WE PLAN TO REEXAMINE THE LANDSCAPE ANALYSIS OF COMPARABLE JURISDICTIONS TO SEE HOW WE
COMPARE TO THOSE JISDICTIONS AND THE TYPES OF SUPPORT MODELS THAT ARE IN PLACE FOR THEIR COUNSEL COUNCILS. WE WANT TO UNDERSTAND HOW THOSE JURISDICTIONS ARE STRUCTURED AND HOW THEY OPERATE TO SEE HOW WE
CAN LEARN FROM THEM. COUNCIL STAFF SEPARATE FROM COUNCIL MEMBER AIS, WHICH IS DEFINED IN THE CITY CHARTER AS THE CITY ATTORNEY EXPLAINED. POTENTIALLYE
CAN LEARN FROM OUR PEERS. COLLABORATE INTERNALLY OF COURSE WITH OUR PARTNERS AND OTHER DEPARTMENTS, PARTICULARLY IN FINANCE DEPARTMENT, HUMAN RESOURCES TO IDENTIFY. THAT WILL BEGIN IN THE 2026UDGET PROCESS AND CARRIED FORWARD INTO FUTURE
YEARS. AND FINALLY, AS I SAI IN THE ORIGINAL PRESENTATION AND REPEAT HERE, IN KEEPING WITH DIRECTIVES THAT ARE ALRDY IN PLACE, WE WANT TO BE SURE TO TRACK OUR WORK ON THIS IMPLEMEN OF THE LEGISLATIVE DEPARTMENT WITH REGULAR REPORTSO THIS
BODY. I DID HEAR LOUD AND CLEAR THIS BODY WANTS TO BE KEPT INFORMED ON THE DEPARTMENT. AND I WELCOME THE OPPORTUNITY NOT ONLYO PROVIDE REGULAR REPORTS BUT UPDATES ONE ON ONE WITH THOSEHO WOULD LIKE THEM. MS.
GEISTLERND I WOULD PROVIDE UPDATES TO THE COMMITTEE OF THE WHOLE AS WE WORK TO INTEGRATE THE TEAM INTO THIS OFFICE. WITH THAT, WE'VE COMPLETED OUR STAFF PRESENTATION AND ARE HAPPY TO ANSWER ANY QUESTIONS THE COMMITTEE MAY HAVE. >> TNK YOU. FIRST OFF, PRESIDENT PAYNE. >> THANK YOU, CHAIR CHAVEZ AND
THANK YOU, MR. CLERK. I ORIGINALLY MOVED THIS TO APRIL 29TH BECAUSE UNLIKE US, WE MEET EVERY TWO WEEKS FOR OUR FORMAL MEETING. THE AUDIT COMMITTEE ONLY MEETS EVERY OTHER MONTH. AND THAT ALIGNED BETTER WITH THE AUDIT COMMITTEE MEETING AND I JUST WANTED TO MAKE SURE
AUDIT COMMITTEE MEMBERS HAD AN OPPORTUNITY TO ENGE WITH THIS TOPIC AND HAVE SOME AGENCY OVER THE FUTURE OF THIS MOVE. AND THAT DID GIVE ME ENOUGH TIME, ESPEALLY WITH THAT WARD WEEK. I REACHED OUT TO ALL AUDIT COMMITTEE MEMBERS. I GOT TO HAVE A PRETTY SUBSTANTIVE
CONVERSATION WITH THE AUDIT VICE CHAIR, AND I THINK THE BIG THING THAT CAME OUT OF THAT BY WAY OF FEEDBACK WAS, YOU KNOW IF WE'RE MAKING THIS MOVE FOR THE SAKE OF STRENGTHENING THE INDEPENDENCE OF THE CITY AUDITOR, WE SHOULD BE VERY CLEAR ABOUT THAT INDEPENDENCE. IT SHOULD BE
INDEPENDENT IN FACT AND IN PERCEPTION, AND REPLICATING SOME OF THAT INDEPENDENCE LANGUAGE WITHIN THE LANGUAGE OF THE ORDINANCE WAS OUR SOLVE FOR THAT. SO I'M REALLY GRATEFUL FOR THE PARTNERSHIP WITH THE CLERK, THE CITY ATRNEY, AND THE CITY AUDITOR TO GET THAT INDEPENDENCE LANGUAGE STRENGTHENED IN THE
ORDINANCE. AND THERE'S ALSO JUST THE TIMELINESS OF THIS. THIS I A CHARTER REQUIREMENT. AND I JUST WANT TO ELEVATE THE FACT THAT WE ARE STILL WORKING THROUGH UPDATING OUR CHARTER TO REFLECT THAT BALLOT CHANGE. AND
A FOCUS ON THE LEGISLATIVE SIDE I THINK IS WHAT'S REALLY TRULY NEEDED. WE' DONE A LOT OF WORK ON THE EXECUTIVE SIDE. WE HAVE THE OMNIBUS ORDINANCE THAT HAS CREATED OUR NEW CABIN MEMBERS. THEY DON'T EXIST ON THE CHARTER
YET. YOUHARED LAST MEETING THEY HAVE SOME PROPOSED AMENDMENTS THAT DO A SOME OF THOSE CABINET MEMBERS TO THE CHARTER. I WOULD LIKE TO HAVE A MORE WHOLESOME CONVERSATION, ESPECIALLY AS IT RELATES TO HOW THE LEGISLATIVE BODY IS
SUPPORTED ESPECIALLY IN OUR OVERSIGHT ROLE. I THINK THAT'S A BIT LACKING IN THE CHARTER. WEE ISSUED A LETTER TO THE CHARTER COMMISSION TO REQUEST A JOINT MEETING. I'M REVIEWING SO I CAN BE PREPARED FOR THAT JOINT MEETING. BUT I JUST WANTED TO
SAY THAT WE AS A BODY SHOULD REVIEW THE CLERK'S EMAIL ABOUT THE UPDATE FROM THE CHARTER COMMISSION. SEEHAT THOSE PROPOSED AMENDMENTS ARE, AND THINK ABOUT WHAT OUR NEEDS ARE AS THE LEGISLATIVE BODY SO WE CAN ALL SHOW UP TO A JOINT MEETING PREPARED TO HAVE A
CONVERSATION ABOUT HOW WE BUILD THE NEW STRUCTURE FROM A GOVERNMENT'S PERSPECTIVE. >> VICE CHAIR CHOWDHURY. >> THANK YOU, CHAIR CHAVEZ. I DON'T HAVE ANY QUESTIONS IN PARTICULAR. IN THE LAST COMMITE OF THE WHOLE WHERE WE TOOK THIS UP, IT WAS IMPORTANT
FOR ME TO SHARE THAT I WASN'T IN A PLACE OF SUPPORTING THE POLICY. THERE WAS A LOT OF INFORMATION THAT I HAD NOT RECEIVED. AND ALSO JUST WANTED TO UNDERSTAND LIKE DEEPER ARTICULATION OF VISION FOR THE LEGISLATIVE DEPARTMENT. WAS ABLE
TO SCHEDULE A MEETING WITH ATTORNEY ANDERSON AND CLERK CARL AND THEN COUNCIL MEMBER CASHMAN'S TEAM ALSO JOINED IN THAT CONVERSATION. AND IT WAS A DEEP CONVERSATION. AND I ALSO PUSHED IN DOING AN EXERCISE OF
KIND OF ASKING OUR CLERK TO SEE INTO THE FUTURE. AND I KNOW THAT THAT IS TOUGH TO DO. BUT I THOUGHT THAT WAS VERY HELPFUL. I THINK THE TWO THINGS OUT OF THIS CHANGE THAT WE'RE DOING IS OF COURSE THE INDEPENDENCE OF THE CITY AUDITOR AND MAKING SURE
THAT'SPOSSIBLE. BUT I WANT TO HIGHLIGHT IT'S STRENGTHENING THE LEGISLATIVE DEPARTMENT AND TAKING IT TO THE NEXT STEP OF MAKING IT MORE ROBUST. THAT'S WHAT I CAME AWAY WITH FROM THAT
APPRECIATE THE OPPORTUNITY FOR SUPPORT WITHIN COMMITTEES AS A CONVERSATION AND HAVING STAFF SUPPORT US THROUGH BUDGET, THAT'S BEEN A GAP, AND WE HAVE SEEN THAT GAP ESPECIALLY THIS LAST LEGISLATIVE CYCLE ON THE
CITY BUDGET. I THINK ONE THING I WOULD SHAREITH MY COLLEAGUES UP HERE, TWO THINGS. PAR AND O AND E, THEY EXIST IN THE WAY THEY DO RIGHT NOW. I SEE THEM AS VERY DISTINCT FROM ONE ANOTHER. AND THROUGH THIS MOVE, THEY WOU
THEY ARE. AND I THINK THAT'S IMPORTANT FOR US TO ALL UNDERSTAND. LIKE IT WOULD -- THE WORK AND THE FUNCTIONS WOULD EXIST BUT IT WOULD TAKE SHAPE IN ANOTHER FORM. AND I THINK ESPECIALLY ON THE SITE OF OVERSIGHT AND EVALUATION, THERE'S A LOT OF SPACE FOR
COUNCIL MEMBERS TO ENGAGE AND DISCUSS HOW WE NOT ONLY THINKG ABOUT OUR BODY NOW BUT INTO THE FUTURE WOULD LIKE TO SEE FUNCTIONS AND TYPES OF SUPPORT LOOK LIKE. RIGHT. THAT'S SOMETHING THAT WE ARE GOING TO VE THE OPPORTUNITY TO ACTIVELY SHAPE. THETHER THING THAT ALSO
FEELS REALLY IMPORTANT TO ME AND I'VE COMMUNITED THIS TO CLERK CARL, OBVIOUSLY, THERE ISN'T A POSSIBILITY TO GET A FULL GUARANTEE. BUT IT IS A HOPE AND ASK AND A PRIORITY OF MINE IS POLICY AND RESEARCH HAS ACTIVELY BEEN SUPPORTING A LOT OF WORK
FROM COUNCIL MEMBERS GIVING US INFORMATION AND RESEARCH AND TO AVOID DISRUPTION OF THAT SERVICE IS REALLY, REALLY IMPORTANTO ME. ESPECIALLY AS WE'RE ENGAGING IN MORE OF OUR PICY DISCUSSIONS IN THE NEXT QUARTER
OF OUR COUNCIL CALENDAR. ALL IN ALL, I THINK THIS STEP FEELS CLEAR IN SUPPORTING A MORE ROBUST LEGISLATIVE DEPARTMENT, AND I TNK THERE'S A LOT OF SPACE FOR US TO GET INVOLVED AND HELP SHAPE WHAT IT COULD LOOK LIKE FOR OUR COUNCIL AND
COUNCILS INTO THE FUTURE. >> COUNCIL MEMBER WONSLEY. >> THANK YOU, CHAIR CHAVEZ. I'LL KEEP MY COMMENTS BRIEF. BUT JUST TO REITERATE. I THINK IT'S SIMPLY BAD GOVERNANCE TO MAK STRUCTURAL CHANGES WITHOUT DOING
A DEEPER DIVE AND MAKING SURE WE'RE REALLY EXPLORING ALL OF OUR OPTIONS AS IT PERTAINS TO MAKING SURE WE'RE BUILDING A LEGISLATIVE DEPARTMENT THAT IS BOTH EFFECTIVE, EFFICIENT,ND TRANSPARENT. AND THAT SAID, I KNOW THERE'S BEEN HYPER FOCUS ON
THE LEGAL MEMO PROVIDED BY THE CITY ATTORNEY'S OFFICE IN REGAS TO WHY WE'RE MAKING THIS SHIFT. BUT I WILL NAME I'VE ALSO ASKED THE CITY ATTORNEY'S OFFICE TO PROVIDE A NUMBER OF MEMOS RELATED TO GOVERNMENT STRUCTURE AS WE'VE DIVED INTO A LOT OF
ISSUES IN THE COMING WEEKS, AND HAVE -- IT'S RAISED AUMBER OF QUESTIONS FROM THE CITY ATTORNEYS AROUND THE LISLATIVE DEPARTMENTS OR BODIES OR CAPACITIES OR LIMITATIONS ALL OF A SUDDEN. AND THOSE MEMOS HAVE
YET TO BE COMPLETED -- GROSSLY INSUFFICIENT. SO THAT SAID, I THINK RESPONSE TO THOSE LEGAL QUESTIONS ONCE WE FINALLY HAVE THEM WILL HAVE GREAT IMPACTS AND WILL SHAPE HOW WE DISTRIBUTE RESOURCES AND STAFFING TO SUPPORT THE WORK THAT WE DO AND HELP US BEING EFFECTIVE IN THE
WORK THAT WE DO FOR AND ON BEHALF OF OUR CONSTITUENTS. I DON'T WANT TO TAKE A PIECEMEAL APPROACH IN BUILDING UP THIS DEPARTMENT. AS WE SAW TOOKLACE WITH THE EXECUTIVE SIDE. AND I'M GLAD THAT THE'S A SENSE OF URGENCY TO DO THAT EXAMINATION
ON HERE. AND I HOPE THE CITY ATRNEYS AND OTHER STAFF ARE LOOKING WITH THAT SAME URGENCY OF WHERE IS THERE MISALIGNMENT ON THE EXECUTIVE SIDE AS WELL. I WILL NAME WHILE I DON'T AGREE WITH THIS PARTICULAR POLICY MEASURE, I WILL NAME IT SEEMS TO
BE A SHORT-TERM AGREEMENT OR SOLUTION, AND I WILL STILL BE BRINGING FORWARD A LEGISLATIVE DIRECTIVE TO HOPEFULLY GET TO A PLACE WHERE WE CAN HAVE THAT LONG TERM VISION AND CONVERSATION TO HAVE A CONCRETE PROPOSAL AROUND WHAT IT LOOKS LIKE TO HAVE A FUNCTIONAL
THRIVING LEGISLATIVE DEPARTMENT THAT DOESN'T GET TO THAT PIECEMEAL APPROACH. WHERE WE AREN'T MOVING WITH REACTIONARY URGENCY OR AROUND SELECTIVE OR ARBITRARY PERSONNEL ISSUES. SO I AM EXCITED TO MOVE FORWARD WITH THAT PIECE AND THAT WILL BE
COMING NEXT CYCLE. AND I APPRECIATE AT LEAST COUNCIL LEADERSHIP LOOKING TO FIND AN INTERMEDIATE RESOLUTION THAT IS BROUGHT FORWARD TODAY FOR US TO CONSIDER. >> COUNCIL MEMBER PALMANO. >> THANK YOU, MR. CHAIR. THANK U TO COUNCIL LEADERSHIP AND
OUR CITY CLERK FOR EXPEDITING THIS AND BRINGING THIS FORWARD NOW INSTEAD OF WAITING ANOTHER CYCLE. MR. CLERK, DID I HEAR YOU SAY THAT THIS IS HOW OUR RERBISHED OFFICES ACROSS THE STREET ARE LITERALLY ARRANGED AND BEING SET UP?S WITH O AND
E AND PAR MORE INTEGRATED INTO THEITY CLERK'S SPACE? >> THROUGH THE CHAIR, COUNCIL MEMBER PALMISANO, A WE GET READY TO TRANSITION BACK TO THE REFURBISHED THIRD FLOOR IN CITY HALL, THE COUNCIL AND THE CLERKS WILL BE LOCATED ON THE WESTERN
SIDE OF THE BUILDING OCCUPYING ACES COUNCIL PREVIOUSLY OCCUPIED. AND ON THE OTHER SIDE OF THE CHAMB WHERE THE MAYOR HAD BEEN. ON THE WEST WING OF CITY COUNCIL WILL BE THE CITY COUNCIL. THE FORMER SPACE WHERE THE CITY CLERK WAS LOCATED IN THE NORTHEAST CORNER WL BE THE
SPACE FOR WHAT I'LL REFER TO AS THE LEGISLATIVE DEPARTME, WHICH WILL INCLUDE THE CLERK'S INFORMATION GOVERNANCE DIVISION THAT'S UNDER ASSISTANT CITY CLERK. IT INCLUDES ACCESS DIVISIONS IN THE SPACE NEAREST TO THE CLOCK TOWER. IT WILL
INCLUDE THE DEPARTMENT'S OPERATIONS TEAM WHICH DO THE DAY-TO-DAY ADMINISTRATION, AND OPERATIONS FUNCTIONS OF THE ENTIRE DEPARTMENT. IT WILL INCLUDE INFORMATION AND TECHNOLOGYESIGN TEAM. CHIEF ASSISTANT CITY CLERK. IT WILL
INCLUDE THE POLICY RESEARCH OVERSIGHT AND EVALUATIO CONSOLIDATED TEAMS AS WELL. ALL OF THOSE FUNCTIONS WILL BE CO-LOCATED IN SIMILAR SPACES. >> THAT'S GREAT. I REALLY WELCOME FUTURE DISCUSSIONS ABOUT HOW WE CONTINUE IN THIS GOVERNMENTESTRUCTURE EFFORT.
THE VOTERS DECIDED THIS BACK IN 2021, AND THERE'S MORE WORK TO DO. NOT ONLY DOES THIS SPECIFIC CHANGE RESPECT THE NEEDS OF OUR CITY CLERK, IT ALSO MOVES US INTO COMPLIANCE WITH OUR CITY CHARTER SOONER. AND TO ME, THIS
IS OF THE UTMOST IMPORTANCE. OBJECTIVITY AND INDEPENDENCE ARE TWO VERY IMPORTANT THINGS AND CONCERNS. WE CAN KEEP THE AUDIT DEPARTMENT COMPLETELY INDEPENDENT AND MOVE OUR RESEARCH AND OVERSIGHT FUNCTIONS UNDER THE CLERK WHERE I BELIEVE
IT'S BETTER PLAC. THE CHANGES SENT OUT BY COUNCIL PRESIDENT PAYNE YESTERD ADD A NUMBER OF,
IN MY OPINION, DUPLICATIVE -- I THINK ONE REFERENCE HERE MIGHT HAVE BEENPLENTY. BUT IT'S NOT WORTH FIGHTING OVER. IT'S JUST MORE COMPLICATED THAN IT NEEDS
TO B I THINK WE HAVE CONSENSUS TODAY. AND THIS IS WAY OVERDUE AS I MADE CLEAR AT THE LAST COUNCIL MEETING SO I'M PLEASED WE ARE MOVING FORWARD THIS CYCLE. IT'S REALLY IMPORTANT FOR THE RESEARCH AND OVERSIGHT FUNCTIONS TO BE WORKING
COLLABORATIVELY WITH COUNCIL AND NOT IN A DEPARTMENT THAT WOULD BE INDEPENDENT OF THIS COUNCIL. SO THIS IS A BIG STEP INUR CONTINUED BUILD OUT OF A STRONG LEGISLATIVE OPERATING BODY IN MY OPINION. THANK YOU.
>> THANK YOU. AND THANKYOU, COUNCIL PRESIDENT PAYNE FOR, YOU KNOW, PUSHING FOR THE EXTRA TIME FOR YOU T HAVE CONVERSATIONS WITH THE AUDIT COMMITTEE. I THINK THAT WAS THE CORRECT DECISION. I THINK IT WAS IMPORTANT TO ENGAGE WITH AS MANY PEOPLE AS POSSIBLE AS WE ARE FOCUSING ON THE LEGISLATIVE DEPARTMENT. I THINK THE CHANGES
YOU ARE BRINGING FORWARD ARE ENOUGH FOR ME TO STILL HAVE CONCERNS TO BE VERY CLEAR, BUT ENOUGH TO SUPPORT THE ORDINANCE TODAY. I THINK THERE NEEDS TO BE A DRAMATIC FOCUS IN THE LEGISLATIVE DEPARTMENT BECAUSE I HAVE FELT THERE HAS ALWAYS BEEN A CENTRAL FOCUS ON THE
ADMINISTRATION SIDE RATHER THAN THE LEGISLATIVE DERTMENT. I THINK THESE AMENDMENTS ARE ENOUGH, BUT WITH CONCNS. MAKING SURE WE TOOK TIME. IT
WOULD HAVE BEEN A MORE SPLIT DECISION LAST CYCLE. NOW WE'RE HAVING A VOTE THAT HAS MORE CONSECO CONSENSUS ON IT. SEEING NO FURTHER QUESTIONS, IS THERE A MOTI TO APPROVE THIS ITEM? >> SO MOVED. >> ALL THOSE IN FAVOR SAY AYE.
>> AYE. >> THOSE OPPOSED SAY NAY. ANY ABSTENTIONS? THE AYES HAVE IT. YOU HAVE A WALK ON ITEM. >> THANK YOU SO MUCH, CHAIR. I HAVE A WAL ON ITEM. POLICY
RESOLUTION ENHANCING WATER SAFETY AND DROWNING PREVENTION FOR AUTISTIC ILDREN. CHILDREN ON AUTISTIC SPECTRUM FACE SIGNIFICANT INCREASE OF DROWNING DUE TO THEIR WANDERING BEHAVIOR, LIMITED ACCESS TO SAFETY AND
EDUCATION. IN MINNESOTA, WE HAVE SEEN AN INCREASE OF CHILDREN THAT ARE DYING IN THE WATER. AND THIS INCLUDES DEVASTATING LOSSES OF FOUR-YEARS OLD WHO DROWNED IN
MINNEHAHA CREEK. MOHAMMED FOUND NEAR HIS HOME. DEATHS REFLECT SYSTEMATIC GAPSN WATER SAFETY EDUCATION. IMMIGRANT AND BIPOC
FAMILIES --UE TO THE CULTURAL STIGMA, LANGUAGE, ACCESS BARRIER, ANDINANCIAL HARDSHIP, AND LACK OF INCLUSIVE CULTURAL AFFIRMING SERVICES. I NEVER SHARED THIS WITH YOU, BUT ABOUT
A YEAR AND A HALF AGO, MY NEPHEW WAS DROWNED IN WOODBURY. HE WAS 9-YEARS OLD. HE WAS AUTISTIC.
HIS MOM GAVE BIRTH AND SOMEHOW HE FOUND A WAY TO GET OUT THE BUILDING AND RAN TO THE NEAR POND AND WOULD DROWN AND WAS IN THERE FOR 30 MINUTES. IT'S
REALLY A TRAGIC FOR MY FAMILY AND FOR MY BROTHER, AND IT WAS KIND OF SEE HIM IN THE HOSPITAL ON LIFE SUPPORT FOR OVER THREE WEEKS WAS REALLY CHALLENGING,
DIFFICULT. AND IT'S NOT JUST THE STORY LIKE THIS, BUT IT'S MANY, MANY STORIES THAT WE SEE EVERY SUMMER IN MINNEAPOLIS, AND SURROUNDING AREAS THAT WE SEE A LOT OFOUNG PEOPLE THAT ARE AUTISTIC THAT ARE DYING FOR
WATER. SO I WANTED TO, YOU KNOW, I WORK WITH MINNESOTA BASED AUTISTIC ADVOCACY ORGANIZATION THAT REALLY WANTED TO BRING THIS FORWARD. AND MET THE HEALTH DEPARTMENT, THEY'VE BEEN VERY
HELPFUL TO WORK WITH US ON THIS RESOLUTION. AS THE CITY OF MINNEAPOLIS, WE NEED TO MAKE A STAND ON WHAT'S HAPPENING AND THE CHILDREN THAT ARE DYINGOR DROWNING, AND THIS IS WHAT THAT
IS. AND ON THURSDAY, I WILL HAVE FAMILIES THAT LOST THEIR CHILDREN AND ALSO THE ADVOCATE COMMUNITIES THAT CONTINUE TO ADVOCATE FOR THE SAFETY OF AUTISTIC CHILDREN COME ON FULL
COUNCIL ON THURSDAY TO PRESENT, AND YOU WILL HEAR MORE ABOUT THAT. BUT I REALLY WANTED TO BRING THIS IN OUR AWARENESS AND MAKING SURE WE'RE TING THE RIGHT STEPS TO PREVENT THIS HAPPENING IN THE FUTURE. THANK YOU SO MUCH. >> THANK YOU, COUNCIL MEMBER
OSMAN. THERE IS NO ONE ON QUEUE. SO MAY I PLEASE HAVE A MOTION TO APPROVE THIS RESOLUTION? >> SO MOVED. >> ALL THOSE IN FAVOR SAY AYE. >> AYE. >> THOSE OPPOSED SAY NAY. ANY
ABSTEN ABSTENTIONS? THE AYES HAVE IT. FINALLY, COLLEAGUES, WE HAVE REPORTS OM STANDING COMMITTEES ON MATTERS. WE'LL START WITH THE ADMINISTRATION AND ENTERPRISE OVERSIGHT COMMITTEE CHAIRED BY COUNCIL MEMBERWONSLEY. >> THANK YOU, CHAIR CHAVEZ. I'M
GOING T HAVE MY VICE CHAIR COUNCIL MEMBER PALMISANO READ SINCE SHE CHAIRED THAT MEETING. >> COLLEAGUES, THE ADMINISTRATION AND ENTERPRISE OVSIGHT COMMITTEE IS BRINGING FORWARD 13 ITEMS FOR APPROVAL ON THURSDAY. THE FIRST T ARE GIFT
ACCEPTANCE. ITEM THREE IS A CONTRACT AMENDMENT FOR CASE MANAGEMENT SOFTWARE SOLUTION. ITEM 4 IS AN AMENDMENT WITH PILLSBURY UNITED FOR THE LEAD PROGRAM SERVES. ITEM FIVE SH
CONTRACTEDS WITH METRO YOUTH DIVERSION. ITEM 6 IS A CONTRACT AMENDMENT WITH THE STATE FOR AIR QUALITY MONITORING STATIONS ON CITY PROPERTIES. ITEM 7 IS A CONTRACT AMENDMENT WITH KRAMER NORTH AMERICA FORHE FIRST AVENUE BRIDGE RECONSTRUCTION.
ITEM 8 ARE VARIOUS VENDORS FOR 2024 VIOLENCE PREVENTION SERVICES. THIS IS ROLLOVER MONEY. SORRY. THIS MIGHT NOT BE ROLLOVER MONEY. I WANT TO BE SPECIFIC WITH THAT. ITEM 9 IS A CONTRACT WITH MINNEAPOLIS DOWNTOWN COUNCIL FOR THE VIBRANT
DOWNTOWN STOREFNTS INITIATIVE. ITEM 10 IS A LSE AMENDMENT. ITEM 12 ARE CONTRACTS FOR THE 2025 OPEN STREETS EVENTS. WE HAD A CONVERSATION AT COMMITTEE
ABOUT THAT. ITEM 13 WE ALSO DISCUSSED AND IT'S A CONTRACT WITH LSE ARCHITECTES FOR DESIGN SERVICES FOR THE NEW MINNEAPOLIS DEMOCRACY CENTER. I AM HAPPY TO STAND FOR OR FIELD QUESTIONS.
>> THANK YOU. SEEING NO ONE ON QUEUE. NEXT UP WE HAVE THE BUDGET COMMITTEE, VICE PRESIDENT CHUGHTAI. >> THANK YOU, MR. CHAIR. THE BUDGET COMMITTEE IS BRINGING FORWARD TWO ITEMS TO THURSDAY'S COUNCILMEETING. ITEM NUMBER 1
IS PASSAGE OF ORDINANCE APPROVING THE SALARY SCHEDULE FOR AND ADOPTING FIINGS, APPROVING THE ESTABLISHMENT OF A POSITION IN THE HUMAN RESOURCES DEPARTMENT OF ASSISTANT DIRECTOR LABOR RELATIONS. ITEM 2 IS
CONSIDERING THE PASSAGE OF RESOLUTION RELATED TO ROLLOVER OF UNSPENT 2024 APPROPRIATIONS. THISTEM WAS SENT FORWARD WITHOUT RECOMMENDATION TO ALLOW MORE TIME TO RECEIVE A MORE DETAILED REPORT. WITH THAT, I'LL STAND FOR ANY QUESTIONS.
>> THANK YOU. PRESIDENT PAYNE. >> THANK YOU, CHAIR CHAVEZ. DURING COMMITTEE I MADE THAT MOTION TO FORWARD WITHOUT RECOMMENDATION BECAUSE I THOUGHT THERE WERE SOME MISSING DETAILS FOR US TO MAKE AN INFORMED DECISION ON THOSE ROLLOVER
FUS. I'LL REITERATE THAT THIS IS MONEY THAT IS ALREADY COMMITTED. IF WE WERE NOT TO APPROVE THOSE ROLLOVER FUNDS THAT WOULD BE EATING INTO THE 2025 BUDGET. WE HAVE A CONUNDRUM BECAUSE CLEARLY WE DON'T WANT TO PUT A MULTI-MILLION DOLLAR HOLE
IN OUR CURRENT BUDGET. AND AT THE SAME TIME,UR FINANCIAL POLICIES SAY WE NEED A BUSINESS PLAN THAT ALIGNS WITH EACH ONE OF THOSE APPROPRIATIONS. TO MY UNDERSTANDING, WE HAVEN'T DONE BUSINESS PLANNING AT THE DEPARTMENT LEVEL FOR MANY YEARS HERE. I THINK THIS IS A GOVERNANCE ISSUE. I THINK THIS
IS REALLY ON US AS IN OUR FIDUCIARY RESPONSIBILITIES IN OUR OVERSIGHT CAPACITY TO REALLY REINFORCE THAT. I THINK BY THE LETTER OF THE POLICY W SHOULDN'T BE PASSING ANY OF THIS BECAUSE WE DON'T ACTUALLY HAVE BUSINESS PLANS. I THINK MR.
HARDGROVE, OUR CONTROLLER SPOKE TO OUR BUDGET BOOK AS THE PLANNING DOCUMENT THAT HE REFERENCED AND APPROVING OR MOVING OR AT LEAST RECOMMENDING THOSE ROLLOVER APPROPRIATIONS. BUT I THINK THERE'S A BRIDGE HERE. WE HAVE BEEN WORKING WITH
THE CONTROLLER TO GET ADDITIONAL REPORTING REQUIREMENTS. OR AT LEAST REPORTING THAT HE HAS. AND WE'RE HOPING TO HEAR BACK BEFORE THURSDAY. BUT I WANTED TO -- I DO WANT TO PLANT THE SEED THAT I THINK THERE'S A MISSING PIECE HERE AROUND MUCH MORE COMPREHENSIVE PLANNING WITHIN
EACH OF OUR DEPARTMENTS. I WILL BE WORKING WITH OUR CITY CLERK AND ANYONE ELSE THAT WANTS TO ACTUALLY PUSH FORWARD FOR SOME STRONGER PLANNING. SO I'M THINKING ABOUT HOW TO APPROACH THAT. BUT JUST WANTED TO PLANT THAT SEED NOW AS WE'RE GOING INTO THURSDAY'S MEETING. WE HAVE
GOT TIME STILL TO REHEAR BACK FROM OUR CFO AND CONTROLLER ON WHAT KIND OF ADDITIONAL DETAILS WELL GET. BUT I'M HOPING WE C HAVE SOME THOROUGH INFORMATION BEFORE THAT VOTE.
>> THANK YOU. NEXT UP WE HAVE THE BUSINESS, HOUSING AND ZONING COMMITTEE CHAIRED BY COUNCIL MEMBER OSMAN CHOWDHURY. >> COUNCIL MEMBER OSMAN WAS ABSENT DURING THE BHZ COMMITTEE
SO I CHAIRED THE MEETING SO I'LL READ THE REPORT. THE BHZ COMMITTEE WILL BE BRINGING 15 ITEMS TO THURSDAY'S COUNCIL MEETING. THE FIRST IS APPROVING A PERMANENT EXPANSION OF PREMISES LICENSE FOR DEXTER'S.
SECOND IS A PASSAGE OF ORDINANCE FOR CANNABIS AND HEMP RETAILERS. NUMBER 3 IS A PASSAGE OF RESOLUTION AUTHORIZING THE LAND SALE FOR A PORTION OF 1027 ESSEX
STREET. NUMBER 4 IS A PASSING -- THIS ITEM WAS AMENDED AT BHZ. ITEM 5 IS CONSIDERING A LICENSE REVOCATION FOR DUET COFFEE AND WINE. THIS WAS SENT FORWARD
WITHOUT REMMENDATION. STAFF HAS SAID THEY HAVE RECEIVED A WITHDRAWAL FORM FROM THE RESTAURA. THEREFORE, IT'S GOING TO BE DELETED AT THE FULL COUNCIL MEETING ON THURSDAY. ITEM 6 IS APPROVING TWO LIQUOR LICENSES. NUMBER 7 IS APPROVING 55 LIQUOR LICENSE RENEWALS.
NUMBER 8 IS APPROVING FOUR GAMBLING LICENSES. 9 IS APPROVING FOUR GAMBLING LICENSE RENEWALS. ACCEPTING FUNDS FROM THE MIDWEST ARTS CONSERVATION CENTER. NUMBER 11 IS APPROVING A
REZONING AND STREET VACATION APPLICATION FROM HENNEPIN COUNTY FACILITY SERVICES. 12 IS APPROVING A SMALL AND MEDIUM MULTI-FAMILY LOAN ASSUMPTION FOR SEVERAL PROPERTIES. NUMBER 13 IS A PASSAGE OF RESOLUTION ACCEPTING A GRANT FOR THE
MINNEAPOLIS ANIMAL CARE AND CONTROL TRAVEL EXPERIENCES. NUMBER 14 IS A PASSAGE OF RESOLUTION ACCEPTING A GRANT FROM THE BEST FRIENDS ANIMAL SOCIETY. AND 15, LASTLY, A PASSAGE OF RESOLUTION AUTHORIZING AN ANIMAL SHELTERING
SERVICES CONTRACT WITH THE CITY OF ST. LOUIS PARK. WITH THAT, I'LL STAND FOR ANY QUESTIONS. >> THANK YOU. I DID HAVE VICE CHAIR CHOWDHURY AND I ARE POSSIBLY BRINGING FORWARD SOME AMENDMENTS TO THE SIDEWALK FOOD
CART ORDINANCE. WE ARE WORKING WITH STAFF RIGHT NOW. SO WE'RE SAYING MAYBE JUST BECAUSE THERE'S STILL CONVERSATIONS WIT MINNEAPOLIS PUBLIC SCHOOLS. AND THERE'S CONVERSATIONS WITH THE UMBREL COMPONENT OF THE ORDINANCE THAT THERE WAS PUBLIC TESTIMONY ON. SO IFHERE IS
CHANGES, WE'LL EMAIL THEM TO YOU. BUT WE'RE WORKING CLOSELY WITH SFF ON THOSE AND THE MINNEAPOLIS PUBLIC SCHOOL SYSTEM. SO I AT LST WANT TO MAKE SURE WE TOLD YOU THAT IN ADVANCE. WE'RE NOT SURE IF THERE'S GOING TO BE AMDMENTS. BUT WE AT LEAST WANT TO LET YOU KNOW THAT THEY MAY BE COMING.
NEXT UP, COUNCIL MEMBER ELLISON. >> I JUST WANTED TO SAY I WAS REPRESENTING THE CITY IN FEDERAL URT THAT DAY. SO I JUST WANT TO THANK OUR QUIET CO-CHAIR COUNCIL MEMBER CHOWDHURY FOR HOLDING DOWN THE FORT AND GREAT JOB.
>> AWESOME. SEEING NO ONE ELSE, NEXT UP WE HAVEHE CLIMATE AND INFRASTRUCTURE COMMITTEE. I'LL PASS IT OFF TO COUNCIL MEMBER KOSKI.
>> 20 TWOIF CONCRETE PAVEMENT REHABILITION PROGRAM. ITEM 3 IS CONCURRING WITH THE CITY ENGINEERS VARIANCE REQUEST FOR THE RECONSTRUCTIO OF CEDAR LAKE ROAD BRIDGE OVER BNSF RAILROAD.
ITEM 4 IS REQUESTING MNDOT -- ITEM 6 IS PASSAGE OF A RESOLUTION EXPRESSING MNDOT
UNIVERSITY AVENUE RECONSTRUCTION PROJECT. ITEM 7 IS AUTHORIZING CONSTRUCTION OF STORM WATER TREATMENT. AND ITEM 8 IS ACCEPT A GRANT FOR GEOTHERMAL DEVELOPMENT. I WILL STAND FOR
QUESTIONS. >> THANK YOU. AND NO ONE IS ON QUEUE. AND LASTLY, WE HAVE THE PUBLIC HEALTH AND SAFETY COMMITTEE. BUT WE ARE NOT BRINGING FORWARD ANY ITEMS TO THIS THURSDAY'S COUNCIL MEETING. SO WE ARE DONE. ALL RIGHT. WITH THAT, WE CONCLUDE ALL BUSINESS
THAT COMES BEFORE COMMITTEE TODAY. AND HEARING NO OBJECTION, I WILL DECLARE THIS MEETING ADJOURNED.