>> ALL RIGHT. WELCOME TO THE REGULAR MEETING OF THE AUDIT COMMITTEE FOR DECEMBER 8, 2025. I'M J SINGLETON, THE VICE CHAIR OF THIS COMMITTEE. I WANT TO OFFER A FRIENDLY REMINDER TO ALL MEMBS, STAFF, AND THE PUBLIC THESE MEETINGS ARE BROADCAST LIVE TO ENABLE TO GREATER PUBLIC
PARTICIPATION. THESE BROADCASTS INCLUDE REAL TIME CAPTIONG AS A FURTHER METHOD TO INCREASE THE ACCESSIBILITY OF OUR PROCEEDINGS TO THE COMMUNITY. THEREFORE, ALL SPEAKERS NEED TO BE MINDFUL OF THE RATE OF THEIR SPEECH SO THAT OUR CAPTIONERS CAN FULLY CAPTURE AND TRANSCRIBE ALL
COMMENTS FOR THE BROADCAST. WE ASK ALL SPEAKERS TO MODERATE THE SPEED AND CLARITY OF THEIR COMMENTS. AT THIS TIME, I'LL ASK THE CLERK TO CALL THE ROLL SO WE CAN VERIFY A QUORUM FOR THIS MEETING. >> CHUGHTAI.
>> PRESENT. >> HOSBEIN. >> PRESENT. >> OMAR IS ABSENT. WILLIAMS. >> PRESENT. >> VICE CHAIR SINGLETON. >> PRESENT. >> CHAIR PAYNE. >> PRESENT. >> THERE ARE SIX MEMBERS PRESENT. >> LET THE RECORD REFLECT WE HAVE A QUORUM. AND I WILL NOW
PASS IT OVER TO CHAIR PAYNE. >> THANK YOU, VICE CHAIR SINGLETON. COLLEAGUES, OUR AGENDA IS BEFORE US. MAY I HAVE A MOTION TO ADOPT THE AGENDA? > IS THERE A SECOND? >> SECOND. >> ALL THOSE IN FAVOR SAY AYE.
OPPOSED SAY NAY. THAT CARRIES. AND THE AGENDA IS WANT WADOPTADOPTED. NEXT ACCEPTANCE OF MINUTES FROM THE OCTOBER 20, 2025. MAY I HAVE A MOTION. >> SO MOVED. >> SECOND. >> ALL THOSE IN FAVOR SAY AYE. OPPOSED SAY NAY. THE AYES HAVE
IT AND THE OCTOBER 20th MINUTES ARE ACCEPTED. WE HAVE FIVE ITEMS IN NEW BUSINESS TODAY. WE'LL BEGIN WITH ITEM THREE, WHICH IS AN UPDATE REPORT FROM THE POLICE DEPARTMENT ON ACTIONS RELATED TO RECOMMENDATIONS FROM THE 2024MPD
FLEET MANAGEMENT AUDIT. I'LL INVITE COMMANDER JUSTIN WITH THE ADMINISTRATIVE SERVICES DIVISION TO GIVE THE PRESENTATION. >> CHAIR PAYNE, COMMITTEE, I'M
GOING TO INTRODUCE THEPD GUESTS THIS MORNING. WE'VE GOT DEPUTY CHIEF OLSON, ASELL AS COMMANDER LEWIS. I WT TO THANK THEM FOR THE WORK THEY'VE PUT INTO PROVIDING THESE UPDATES FOR YOU TODAY. I KNOW IT'S BEEN
A LOT TO PULL SOME OF THESE NUMBERS TOGETHER. SO I APPRECIATE IT. WE'LL START OFF WITH DC OLSON. >> WELCOME. >>
>> OKAY. THE FLEET MANAGEMENT AUDIT. THE OBJECTIVE TO REVIEW THE PROCESS AND CONTROLS AROUND FLEET MANAGEMENT AT MINNEAPOLIS POLICE DEPARTMENT INCLUDING SQUAD CARS TO ENSURE OPERATING EFFECTIVELY. I'M GOING TO
DISCUSS ISSUE ONE AND EIGHT. SO IT'S THAT VEHICLE ACCIDENT INVESTIGATIONS. THERE ARE DELAYS IN INVESTIGATING VEHICLE ACCIDENTS INVOLVING MPD EMPLOYEES LEADING TO A BACKLOG OF CASES. SO THIS IS OUR POLICY
OR MPD POLICY AND PROCEDURE. 4411. THE ACCIDENT REVIEW COMMITTEE SHALL MAKE A PRELIMARY REVIEW OF ALL ACCIDENTS UPON PROVIDING AN ACCIDENT PREVENTABLE. THEY SHALL FORWARD THE CASE TO THE INTERNAL AFFAIRS UNIT. AFTER APPROVAL OF THE RECOMMENDED
FINDING, THE IIA WILL DETERMINE IF ANY POLICY OR PROCEDURE WAS VIOLATED. IF SO AN INVESTIGATION WILL BE CONDUCTED. SO THE ACCIDENT REVIEW COMMITTEE, AS LISTED IN POLICY, IS A TRAFFIC UNIT COMMANDER OR
DESIGNEE, A SWORN EMPLOYEE TRAINED IN ACCIDENT CONSTRUCTION. THE CURRENT BEST PRACTICE UTILIZES THE FOLLOWING A TRAFFIC INVESTIGATOR TRAINING CRASH RECONSTRUCTION ASSIGNED TO THE CASE, TRAFFIC UNIT INVESTIGATOR TRAINED IN CRASH RECONSTRUCTION FOR PEER REVIEW
OF A CASE, TRAFFIC UNIT LIEUTENANT AS CHAIR OF THE ACCIDENT REVIEW COMMITTEE, AND FINAL DETERMINER OF FACTS. SO SOME OF OUR HUMAN RESOURCES. IN 2020, WE HAD SEVERAL PEOPLE LEAVE AND A LUTENANT --
SERGEANT THAT WAS PROMOTED TO LIEUTENANT AND THEN WE LOST ONE OF OUR SERGEANTS AND THE TRAINING IS REALLY INTENSIVE. IT TAKES THREE TO FOUR YEARS TO TRAIN AS A TRAFFIC RECONSTRUCTIONIST. SO WE HAD TO TAKE THE TIME TO GET SOMEBODY TRAINED UP. OTHER CASES TAKING PRECEDENCE. SO THEY DON'T JUST
DO THOSE CASES. THEY ALSO DO FATALS, THEY DO CRIMINAL VEHICULAR OPERATIONS. SO IN ORDER TO HE THAT EXPERIENCED STAFF, WE NEEDED TIME TO GET THEM TRAINED UP. SO CURRENT STAFF. MPD ADMINISTRATION, MYSELF, HAS BEEN NOTIFIED OF
NEEDED POSITIONS. WE TRAINED THOSE NEW EMPLOYEES FOR SUCCESSION. SUPPORT STAFF ASSIGNED. SO WE DID GET SOMEBODY IN THE TRAFFIC UNIT TO HELP WITH SOME OF THAT SUPPORT STAFF. THERE'S A LOT OF PAPERWORK THAT IS INVOLVED AND CALLING COMMUNITY MEMBERS BACK WHEN THEY HAVE AN ISSUE TO
INCLUDE HIT AND RUNS. WE ASSIGNED A CSO TO HELP WITH A DAILY TASKS. AND ASSIGNED A SECOND INVESTIGATOR WHO HAS RECENTLY COMPLETED THEIR RECONSTRUCTIONIST TRAINING.
THAT TURNED OUT REALLY SMALL. SORRY. I SHOULD HAVE WORE MY GLASSES! THESE ARE SOME OF THE NUMBERS WE ARE AT 100% CASES CLOSED FOR 2019 AND 2020. THE NUMBERS ARE SMALL FOR '21 AND
'22. THE REASON IS THAT WE DECIDED TO NOT GO BACK AT THIS TIME. WE WILL GO BACK. BUT A LOT OF THOSE CASES THAT AREN'T CLOSED ARE FROM CASES WHERE EMPLOYEES HAVE LEFT AND THE DAMAGE IS MINOR AND DOESN'T
INVOLVE ANOTR PERSON. SO THEN WE DECIDED TO PRIORITIZE THE CASES FROM '23, '24, '25. WE'RE AT 62% IN 2025. 47% IN 2023,
AND THEN 53% IN 2024. AND THEN FOR RISK AID IT'S VERY BRIEF. THE RISK MANAGEMENT ALIGNMENT THERE ARE OPPORTUNITIES BETWEEN MPD AND RISK MANAGEMENT FOR ALIGNMENT AND COORDINATION IN
THE VEHICLE ACCIDENT PROCESS. SO NOW RISK MANAGEMENT RECEIVES AN E-MAIL INFORMATIONO WHENEVER THERE IS AN MPD SQUAD ACCIDENT. AND OUR NEXT STEP IS WORKING WITH THE CITY ENTERPRISE TO ALIGN POLICY WITH OVERALL CITY POLICIES. SO OUR POLICY WAS NOT THE SAME AS THE CITY
POLICY. SO WE'RE WORKING TO MAKE THAT SO THEY ARE MORE SIMILAR. SO WE'RE NOT IN COMPETITION WITH ONE ANOTHER. AND THAT'S ALL FOR ME. SO IF YOU HAVE QUESTIONS, WE ARE NOT GOING TO STAY FOR THE REST OF
IT. BECAUSE IT'S NOT MY DEPARTMENT. DID YOU HAVE QUESTIONS FOR ME? >> MEMBER WILLIAMS. >> JUST A QUICK QUESTION INVOLVING THE PERCENTAGES OF CLOSURE. HOW DO YOU -- I THINK YOU ALLUDED TO THIS. HOW DO YOU PRIORITIZE WHICH CASES YOU TAKE?
IS IT CHRONOLOGICAL? MORE BY SEVERITY? JUST MAYBE TALK M THROUGH THAT PROCESS. >> YEP. THEY DO IT BY SEVERITY, RST. AND THEN PRIORITY I IF SOMEBODY WAS INJURED IN THE ACCIDENT. OBVIOUSLY, THAT WOULD TAKE PRECEDENCE. IF THERE ARE MULTIPLE POLICY VIOLATIONS, AND
IF THERE'S MORE THAN ONE PREVENTABLE ACCIDENT THAT OCCURRED BY AN EMPLOYEE, THAT WOULD TAKE PRECEDENCE. >> THANK YOU. >> MEMBER HOSBEIN. >> THANK YOU, CHAIR PAYNE. THANK YOU, WE APPRECIATE THIS OVERVIEW. I JUST -- I'M HEARING
THREE -- SORRY. 363 OPEN. YOU ALLUDED EARLI THAT NOT ALL INVOLVE ANOTHER PERSON. AND I THINK ONE OF THE QUESTIONS BACK IN DECEMBER OF 2024 WAS AROUND HOMANY COMMUNITY MEMBERS WERE IMPACTED. AND THAT LEADING T
INSURANCE CLAIMS AND OTHER TYPES OF POTENTIAL DELAY ON THEIR END. DO YOU KNOW OF THE 363, HOW MANY INVOLVED COMMUNITY MEMBER EITHER PROPERTY OR PERSONS? >> I DON'T. I DO KNOW THAT WE HAVE ADDED THAT AS A PART OF NOW OUR DATA GATHERING FOR 2025. WE
ADDED THAT TO THE FORM. IF THE COMMUNITY MEMB WAS INVOLVED. SO A COMMUNITY MEMBER INVOLVEMENT, ALL THOUGH IT'S DIFFICULT TO QUANTIFY THAT, BUT IF EVEN WE STRIK A VEHICLE UNOCCUPIED, NOBODY IS INJURED,
BUT IT'S THEIR VEHICLE, WE CONSIDER THAT COMMUNITY INVOLVEMENT. >> PERFECT. THEY WOULD NEED TO HAVE AN INSURANCE CLAIM FOR THE VEHICLE, RIGHT? >> YES. YES. >> PERFECT. AND THEN A QUICK CLARIFYING QUESTION. SO THE NUMBER THAT GO TO INTERNAL AFFAIRS, IS NOT CAPTURED HERE. THAT'S A SEPARATE NUMBER? THESE
ARE THE ONES THAT ARE OPEN WITH YOUR DIVISION? >> CORRECT. >> ALL RIGHT. THANK YOU SO M MUCH. >> I JUST HAD A QUESTION. HOW MANY CRASH INVESTIGATORS DID WE HAVE IN 2019? >> FIVE. >> FIVE. AND WHERE ARE WE AT RIGHT NOW?
>> FOUR. >> FOUR. AND THEN JUST OUT OF CURIOSITY, ARE WE DOING ANY -- I THINK YOU MENTIONED SUCCESSION IN TERMS OF IT BEING A THREE-YEAR LEAD TIME TO GET SOMEBODY TRAINED UP. DO WE HAVE PEOPLE IN THE PIPELINE CONTINUOUSLY OR DO WE TRY TO
KEEP A STEADY STATE AND THEN GO THROUGH THAT THREE-YEAR TRAINING PROCESS ONCE AN OPENING HAPPENS? >> WE HAVE ONE MORE WE'RE LOOKING TO -- THAT WE'RE PUTTING THROUGH THE PROCESS NOW. >> OKAY. THANK YOU. NOT SEEING ANYMORE QUESTIONS. THANK YOU SO MUCH FOR THE PRESENTATION. >> THANK YOU.
>> AND THEN WE'LL WELCOME UP THE NEXT PRESENTER. >> GOOD MORNING. CAN YOU HEAR ME OKAY? I OVERSEE THE
ADMINISTRATIVE SERVICE DIVISIONS. THE ISSUES ELLE WITH TALK ABOUT NOW FALL INTO THAT. OKAY. HERE WE GO. SO OUT OF THIS, WE'VE HAD SEVERAL ISSUES TO COVER TODAY. THE FIRST ONE
IS THE FLEET POLICIES AND PROCEDURES. AS YOU'LL SEE, THE POLICY SIDES WE HAVE A THIS IN PROGRESS NOW. THE PROCEDURES FOR THE IMMEDIATE PHASE. WHICH AFTER TRAVIS KAMM WAS NICE ENOUGH TO HELP ME THROUGH THIS. WE'RE WORKING TOWARDS THE
COMPLIANCE SIDE. WE HAVE SO SUBMIT THE SUPPORTING DOCUMENTS. WE'RE RUNNING INTO AN OBSTACLE WITHIN A THE POLICY SIDE. WE HAVE A LIMITED NUMBER OF POLICY MAKERS. AND THE VAST MAJORITY ARE TASKED RIGHT NOW WITHIN THE SETTLEMENT CONSENT DECREE. THEY'RE OVERWORKED WITH WHAT WE
HAVE. AND SO OUR HOPE IS THAT SECOND TO THIRD QUARTER OF 2026, WE'D BE ABLE TO AMEND THE POLICIES. AND THEN BY QUARTER FOUR, WE WOULD BE ABLE TO GET THAT TO THEOMMAND STAFF. FOR REVIEW AND CONSIDERATION. WITH
ISSUE THREE OF THE GPS AND VEHICLE TRACKING, THE GPS TRACKING AND MONITORING ALL OF OUR MARKED SQUAD CARS ARE MONITORED THROUGH THE SYSTEM. THAT ENHANCES OUR SAFETY, THE DISPATCH EFFICIENCY, AND THE ACCOUNTABILITY. AND, ALSO, SUPPORTS THE REVIEW INVESTIGATION AND COMPLIANCE SECTION OF THIS. IN ADDITION TO
THAT, IT HELPS US WITH OUR INVENTORY AND ASSET CONTROL. WE SEE THE VEHICLES BEING MOVED AND BEING USED AND WE HAVE MEETINGS NOT ONLY WITH FLEET SERVICES, BUT WE ALSO HAVE IT WITHIN OUR OWN STAFF. WAYS THAT WE WORKED INTO THE REMEDIATE PHASE TO GET COMPLIANCE, SOUNDS LIKE WE'LL BE
ABLE TO SAY IT'S CHECKED OFF BY THE D OF THE YEAR, ONCE WE SUPPLY THE SUPPORTING DOCUMENTS. WE HAVE A WEEKLY OVERSIGHT MEETING WITH THE CHIEF AND THE EXECUTIVE STAFF TO GO OVER THE FLEET NEEDS. WHERE WE STAND ON RESOURCE ALLOCATION, THE STATUS OF DIFFERENT VEHICLES, READINESS, AND JUST KIND OF ALL
THOSE RISK MANAGEMENT SIGNS WE WOULD SEE. IN ADDITION TO THAT, WE'VE ALSO IMPLEMENTED A MONTHLY FLEET SERVICE REVIEW MEETING, WHICH IS WITH THE FLEET SERVICE AND CHRIS AND HIS STAFF TO GO OVER WHERE OUR NUMBERS ARE NOW. IF A VEHICLE IS FLAGGED BECAUSE OF LOW MILESR SOMETHING, WE
WORK THROUGH IT. AND NOTHING IS SITTING. WITH THE EXTERNAL FUEL CARD -- OKAY. THAT'S ANOTHER ONE THAT WE'RE IN THE REMEDIATE STAGE. WE SHOULD BE ABLE TO SAY THAT WE ACHIEVED THAT BY THE END
OF THE YEAR, AS WELL. THE TASK WE DID IN THAT SITUATION WAS WORKING WITH THE AUDIT COMMITTEE IS WE PULLED BACK ALL OF OUR EXTERNAL FUEL CARDS WITH THE EXCEPTION OF FIVE. AND THOSE FIVE ARE BECAUSE THEY'RE IN THAT IMMEDIATE NEED AREA. AND WE IMPLEMENTED A SMA SHEET TO
SHOW THE USAGE AND THEN WE A HAVE A FORM IN PROCESS NOW THAT WE DIDN'T HAVE BEFORE FOR THAT REQUEST. AND THEN, ALSO, TRACKING. AND THEN MY FLEET MANAGER, HE DOES A MONTHLY REVIEW TO RECONCILE WITH OUR FINANCE TO MAKE SURE ANY RECEIPTS SUBMITTED LINE UP. SO
THERE ISN'T ANY ISSUES IN THAT AREA. ISSUES SIX RIGHT NOW IS THE ADDITIONAL OVERSIGHT AND ACTIVITIES. THAT'S AN IN-PROGRS SECTION NOW WITH THE WEEKLY EXECUTIVE STAFF OVERSIGHT. EACH WEEK, AGAIN, WE
MEET TO TALK ABOUT OUR FLEET ISSUES. IN ADDITION TO THAT, WE HAVE THE ENHANCED INTERAUDITS. STRENGTHENED WITH THE REVIEW PROCESS TO IMPROVE ACCOUNTABILITY AND ACCURACY. THE WEEKLY COMMAND MEETINGS, IN ADDITION TO THAT, THE DIVISION
MANAGER MEET WEEKLY. AND THEN WE HAVE OUR MONTHLY MEETING, I KNOW SOME IS REPETITIVE. WE MEET MONTHLY, ONCE AGAIN, TO TALK ABOUT THE OVERSIGHT ISSUES. THE REASON WHY THIS ONE ISN'T IN REMEET YAID IS ONE OF THE THINGS THAT WE'RE IMPLEMENTED IS THROUGH THE SERVICE NOW INTEGRATION. TO MAKE IT EASIER
FOR OUR OFFICERS AND OTHERS TO PORT MAINTENANCE ISSUES. VERSUS THE CURRENT PROCESS WE HAVE. IT'S A BIT OUTDATED WE'RE EXPECTED TO GO LIVE WITH THAT IN JANUARY OF 2026. SO WE THOUGHT UNTIL THAT IS LIVE AND FUNCTIONAL. WE WOULDN'T PUSH FOR THE REMEDIATE. WITHIN THE
MILEAGE ENTRY, WE'RE IN THE REMEDIATE STAGE, ONCE AGAIN, ONCE WE SUPPORT IT. WE HAVE TAKEN SIGNIFICANT STEPS EFFECTIVELY ADDRESS AND MANAGE THE ISSU WE SENT OUT THE DEPARTMENT-WIDE E-MAIL TO ADDRESS IT. THEN WE ALSO HAVE A WEEKLY AND MONTHLY MEETING WITH MYSELF AND THE DEPUTY CHIEF ALONG WITH FLEET MANAGEMENT TO
ADDRESS ANYTHING WHERE THE MILEAGE MAY HAVE BEEN ENTERED IN WRONG AND GETTING FUEL. THAT GOES TO THE SUPERVISOR TO MAKE SURE THAT THEY UNDERSTAND THIS HAPPENED AND WE CAN WORK THROUGH THE PROCESS. THERE IS ONE THING THAT I WILL ADD AT THE VERY END IS, YOU KNOW, WE'VE BEEN WORKING
WELL WITH FLEET SERVICES. WITH ASPECTS ON HOW WE DO OUR FUEL. BUT IT'S AN OUTDATED SYSTEM. AND UNFORTUNATELY IT'S NOT SOMETHING THAT MPD CONTROLS AND THERE ISN'T A GOOD SOLUTION NOW TO WORK US AWAY WHERE IT'S A BETTER REQUIREMENT OR TO FLAG,
LIKE YOU KNOW, ON ONE DAY YOU UNDERRED -7D 01 IN MILES AND NOW ENTERING 999 THERE'S NO WAY TO FLAG THAT BESIDES THE FOLLOWUP THAT WE'RE DOING NOW. SO ISSUE 10, THIS IS
THE OTHER ONE THAT IS GOING TO BE IN PROGRESS ONCE THE MPT FLEET MANAGEMENT PROGRAM. RIGHT NOW WE'RE WORKING IN THE LEGACY DATA BASE. AND THAT ASSSMENT WAS COMPLETED. SO A LOT OF OUR WORK IS MOVING INTO SERVICE NOWE SYSTEM. AND IT'S ALREADY IN USE
AND COST EFFECTIVE FOR THE MPD. IN ADDITION TO THAT, WE'RE WORKING WITH THE INTEGRATION PLANNING UNDERWAY TO MAKE A SMOOTH TRANSITION FROM THE LEGACY SYSTEM INTO THE NEW SYSTEM. IN ADDITION TO THAT, THE MODERNIZED PLATFORM AND UPGRADES UNDER REVIEW. SOME INCLUDE THE NEW SYSTEMS THAT
FLEET SERVICES IS TRYING TO LOOK AT TO UPDATE THEIR SYSTEMS. SO THAT WAY SERVICE NOW WILL EFFECTIVELY, YOU KNOW, INTERLOCK WITH EACH OTHER. AND THAT CONCLUDES MY SECTION. DO YOU HAVE ANY QUESTIONS FOR ME?
>> ANY QUESTIONS FROM MEMBERS? MEMBER HOSBEIN. >> THANK YOU, CHAIR PAYNE. A QUICK QUESTION IN TERMS OF IMPLEMENTATION AND, UMM, TRAINING. DO YOU FEEL LIKE YOU HAVE THE RESOURCES -- THIS IS A LOT OF CHANGE TO WHAT SOMEONE DID YESTERDAY VERSUS
JANUARY 2026. IS THERE BUY IN AND TRAINING AVAILABLE THAT YOU FEEL TO GET FOLKS TO THIS NEW PROCESS? >> YES. THE ONE THING I SAY, IT'S BEEN ACTUALLY RECEIVED VERY WELL WHEN WE REACHED OUT TO PATROL AND ALSO SUPERVISORS
ABOUT, LIKE, THE REPORTING PROCESS FOR HOW WE'RE GOING TO DO THINGS DIFFERENTLY. BECAUSE BEFORE IT WAS ON PAPER. AND HAVING SOMETHING THAT'S ON YOUR PHONE THAT YOU CAN JUST DO OR JUST GO ON TO THE MDC AND BE ABLE TO DO THERE, IT'S EASIER FOR THEM. THAT'S WHAT WE'RE FOCUSED ON RIGHT NOW. WE HAVE THE BUY IN.
>> PERFECT. THANK YOU FOR THE INSIGHT. >> NOT SEEING ANY OTH QUESTIONS. THANK YOU SO MUCH FOR BEING HERE. >> THANK YOU. >> NEXT WE WILL WELCOME UP COMMANDER LEWIS.
>> THANKS. GOOD MORNING. RENEE LOUER, COMMANDER OF THE INSPECTIONS UNIT. I'LL BE TALKING BRIEFLY ABOUT -- I'LL START WITH ISSUE FOUR, THE DRIVER'S LICENSE PROGRAM. WE COMPLETED THAT PROGRAM A COUPLE
OF MONS AGO. WE HAD, I WOULD SAY, 100 COMPLIANCE WITH A DRIVERS MEETING QUALIFICATIONS. THE NEXT SECTION I'M GOING TO BE
SPEAKING ABOUT -- DOWN. SO OFF
DUTY WORK AUDIT SOME UPDATES FOR YOU. WE'RE GOING TO JUMP INT THINGS WE'VE BEEN DOING THE LAST COUPLE OF YEARS AND MONTHS. SO
I'M GOING TO TALK ABOUT SOME MEASURES THAT WERE TAKEN REGARDING THE FINDINGS FROM THE AUDIT. ONE OF THE THINGS THAT WE HAVE DONE IS WE HAVE ESTABLISHED A -- WHAT WE CALL A POD ENTRY INTO WORK FORCE DIRECTOR, WHICH REQUIRES
OFFICERS TO ENTER ALL OFF-DUTY ASSIGNMENTS INTO WORKFORCE. DER POD, WHICH IS OUR TIME CODE. HESE ENTRIES ARE CURRENTLY BEING USED TO VERIFY HOURS WORKED AT OFF-DUTY JOBS
THROUGHOUT THE CITY OF MINNEAPOLIS. SQUAD USAGE. MUST BE APPROVED PRIOR TO THE BEGINNING OF THE OFFERS' SHIFT. REQUEST IS MADE TO AN ON-DUTY OFFICER WORKING AT THE PRECINCT
OR THE UNIT SUPERVISOR WHERE THE SQUAD IS LOCATED. ONCE APPROVED, OFFICER OFFICERS COMPLETE THE SQUAD SIGNOUT SMART SHEET AND THE INFORMATION INCLUDED IS THINGS LIKE OFFICER'S NAME, LOCATION, NAME OF THE SITE, SIDE P NUMBER FOR
THE SQUAD, ET. CETERA. SUPERVISOR COMPLIANCE CHECKS: OFF-STREET SUPERVISORS, INCLUDING LEUP LIEUTENANTS, ARE REQUIRED TO VISIT AT LEAST ONE OFF-DUTY JOB SITE DURING THEIR SHIFT.
REQUIREMENTS FOR SUPERVISORS TO COMPLETE A COMPLIANCE CHECK SMART SHEET. THEY'RE ENTERING INFORMATION REGARDING THA SITE AND THE OFFICER WORKING THAT SITE. SOME THINGS THEY INCLUDE IN THE SMART SHEET IS OFFICER
NAME, DATE, LOCATION, SQUAD NUMBER, CALL SIGN, WHETHER OR NOT THE OFFICER IS APPROVED TO WORK AT THAT OFF-DUTY SITE. OFF-DUTY SITE COORDINATOR: THEY ARE REQUIRED TO SEND A MONTHLY SCHEDULE FOR EACH OFFICER
WORKING AT THE SITE THEY'RE RESPONSIBLE FOR. AND THIS INFORMATION IS USED AS A WAY TO VERIFY WHAT THE OFFICERS ARE PUTTING INTO A WORK FORCE DIRECTOR UNDER THEIR POD TIME
ENTRIES. SOMETHING NEW THAT WE ARE WORKING ON IS AN OF OFF-DUTY SCHEDULING APP. AND THIS POWER APP WAS CREATED TO REPLACE THE E-MAIL SYSTEM THAT WE CURRENTLY USE TO RECEIVE THE SCHEDULES.
THE APP SHOULD BE -- SHOULD HELP, I BELIEVE, IT WILL HELP SUPERVISORS WITH THEIR DAILY COMPLIANCE CHECKS BY GIVINGHEM KNOWLEDGE OF OFF-DUTY JOBS BEING WORKED IN THEIR ME -- PRECINCT DURING THEIR SHIFT. THE APP WILL COLLECT DATA, INCLUDING NAME O BUSINESS,
LOCATION, OFFICER NAME, OFFICER RANK, AND THE PRECINCT THAT ARE THTHE JOB IS LOCATED IN. AND THE APP WILL ALSO HELP WITH TRACKING THE NUMBER OF OFF-DUTY HOURS OFFICERS ARE WORKING ON A WEEKLY BASIS. HOWEVER, WORK
FORCE DIRECTOR WILL CONTINUE TO THE SYSTEM OF RECORD FOR OFFICERS, POD HOURS, A THIS IS INFORMATION THAT THE OFFICERS ARE ENTERING THEMSELVES. SOME CURRENT AND FUTURE PROJECTS THAT
THE INSPECTIONS UNIT IS WORKING ON IS CREATING AN ALL-ENCOMPASSING AUDIT PROGRAM THAT WILL MONITOR ALL REGULAR, OVERTIME, AND OFF-DUTY HOURS WORKED BY OFFICERS. ACQUIRING NEW TECHNOLOGY THAT CAN HELP WITH OVERALL SYSTEM INTEGRATION
AND IMPROVE FUNCTIONALITY. THIS TECHNOLOGY WOULD HELP WITH ANALYZING, REVIEWING, AND TRAP TRACKING OFFICERS' OFF-DUTY HOURS WORKED. AND WHAT I'M REFEING TO WOULD BE THE NEW PAYROLL SYSTEM UKG AND SOMETHING
ALONG THE LINES OF ROLL CALL, WHICH USES GPS FOR REAL TIME LOCATION TRACKING OF OFFICERS IN HAD THE FIELD. -- IN THE FIELD. SO THAT CONCLUDES MY PRESENTATION. THANK YOU. >> THANK YOU FOR THE PRESENTATION. AND THE QUESTIONS FROM MEMBERS? UMM, IF YOU CAN
GO BACK A SLIDE. MAYBE ONE MORE. FOR THE APP FOR WHAT YOU'RE TRACKING, IS IT COMMON THAT THE PRECINCT THAT THE SFT IS HAPPENING IN WOULD BE COVERED BY AN OFFICER WITHIN THAT
PRECINCT OR IS IT GOING TO BE FAIRLY COMMON THAT THE PRECINCT'S HOME OR THE HOME BASE OF THE OFFICER IS A DIFFERENT BUSINESS. >> THAT'S CORRECT. OKAY. >> OKAY. IT LOOKS LIKE THERE MIGHT BE AN OPPORTUNITY TO ALSO CAPTURE THAT. BECAUSE IT LOOKS LIKE WE'RE GETTING THE RANK OF
THE OFFICER OF THE PRECINCT OF E BUSINESS' LOCATION. BUT I DIDN'T SEE THE PRECINCT THAT THE OFFICER IS, LIKE, BASED OUT O IS THAT SOMETHING THAT WE CAN CONNECT WITH THE CURRENT SYSTEMS? >> TH CHAIR PAYNE, AT THIS TIME, I DON'T HAVE AN ANSWER FOR
THAT. THAT'S SOMETHING WE CAN LOOK INTO. >> OKAY. ANY OTHER QUESTIONS FROM MEMBERS? MEMBER HOSBEIN. >> THANK YOU, CHAIR PAYNE. A QUICK QUESTION. ISSUE SEVEN, ARE WE GOING BACK TO THAT. OR
DID WE COVER THAT? I'M SORRY. TH PREVIOUS ... >> YES, CHAIR PAYNE, MEMBER HOSBEIN. YEP. THE CHIEF WASN'T ABLE TO BE HERE FOR THAT. >> OKAY. I APPRECIATE BOTH OF
THEM. NO FURTHER QUESTIONS. >> THANK YOU FOR THE PRESENTATION. >> THANK YOU. SEEING NO FURTHER ESTIONS OR COMMENTS FROM THE COMMITTEE MEMBERS. I'M DIRECTING THE CLERK TO RECEIVE AND FILE THAT REPORT. NEXT,
ITEM FIVE IS THE 2024 STATE OF MINNESOTA OFFICE OF THE STATE AUDITOR MANAGEMENT AND COMPLIANCE REPORTS. I INVITE KAREN STACKEN TO BEGIN THIS PRESENTATION. >> THANK YOU, AUDIT CHAIR. WE ALSO HAVE ROB LANG, DEPUTY
COMPTROLLER AND GEORGE HARRHARGROVE ON HAND. IF YOU HAVE QUESTIONS SPECIFIC TO MINNEAPOLIS' RESPONSE. THEY ARE HERE TO ANSWER THE QUESTIONS, AS WELL. KAREN, THANK YOU SO MUCH FOR BEING HERE. >> GOOD MORNING, CHAIR PAYNE AND
MEMBERS OF THE AUDIT COMMITTEE. MY NAME IS KAREN STACKEN, WITH THE STATE AUDITOR'S OFFICE. AND I'M HERE TO PRESENT THE RESULTS OF YOUR 2 2024 AIRTIGHTS.
-- AUDITS. WE AUDITED THE MINNEAPOLIS PARK A RECREATION BOARD FOR THE YEAR ENDED DECEMBER 31st, 2024. WE ISSUED OUR OPINION ON THE CITY AND THE PARK BOARD'S FINANCIAL STATEMENTS, AND ISSUED MANAGEMENT AND COMPLIANCE REPORTS FOR THE CITY, MBC, AND
THE PARK BOARD. MBC DOESN'T HAVE A SEPARATE OPINION, BECAUSE IT'S INCLUDED IN THE FINANCIAL STATEMENTS FOR THE CITY. WE PERFORMED OUR AUDITS IN ACCORDANCE WITH AUDITING STANDARDS GENERAL ACCEPTED IN THE UNITED STATES OF AMERICA, GOVERNMENT AUDITING STANDARDS, AND THE UNIFORM GUINCE, THE
FEDERAL REQUIREMENTS FOR FEDERAL AWARD PROGRAMS. OUR OPINIONS FOR BOTH THE PARK BOARD AND THE CITY WERE DAT JUNE 25th, 2025. OUR OPINIONS INCLUDED IN THE RESPECTIVE ENTITIES AUDITED FINANCIAL STATEMENTS. OUR OPINIONS FOR THE CITY AND THE
PARK BOARD WERE UNMODIFIED. WHICH MEANS THAT IT'S A CLEAN OPINION. IT'S THE BEST OF OPINION THAT CAN BE ISSUED. THIS MEANS THAT THE FINANCIAL STATEMENTS ARE FAIRLY PRESENTED AND CONFORM WITH APPLICABLE ACCOUNTABLE STANDARDS. WE ALSO AUDITED THE CITIES AND THE PARK BOARD'S MAJOR FEDERAL AWA
PROGRAMS, AND ISSUED OUR OPINION ON COMPLIANCE FOR MAJOR FEDAL PROGRAMS THAT WE AUDITED. THE OPINION FOR EACH OF THE CITIES AND THE PARK BOARDS' MAJOR PROGRAMS WAS UNMODIFIED. MEANING THE CITY AND THE PARK BOARD COMPLIED IN ALL MATERIAL
RESPECTS WITH THE COMPLIANCE REQUIREMENTS THAT DIRECTED MATERIAL TO THE MAJOR FEDERAL PROGRAMS. THROUGHOUT OUR AUDIT, ANY FINDINGS RELATED TO INTERNAL CONTROL, COMPLIANCE, MINNESOTA LEGAL COMPLIANCE, FEDERAL PROGRAM, INTERNAL CONTROLS, OVER COMPLIANCE, OR FEDERAL PROGRAM
COMPLIANCE WERE DISCUSSED WITH THE RESPECTIVE MANAGEMENT AND STAFF. AT THE END OF THE AUDITS, WE DISCUSSED THE WRITTEN FINDINGS. THOSE ARE THE ONES INCLUDED IN THE MANAGEMENT AND COMPLIANCE REPORT. IN DETAIL. WITH THE RESPECTIVE ENTITY WITH THEIR RESPECTIVE MEMBERS OF
MANAGEMENT AND GOVERNANCE. OUR MANAGEMENT AND COMPLIANCE REPORT FOR THE CITY INCLUDES A CORRECTIVE ACTION PLAN AND A SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS. BOTH ARE WHICH ARE PROVIDED BY MANAGEMENT. THERE WAS NO FINDINGS REPORTED FORHE PARK BOARD IN THE CURRENT YEAR.
AND MBC INCLUDED ONLY THE SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS. ALL RIGHT. HE CORRECTIVE ACTION PLAN IS MANAGEMENT'S PLAN FOR RESOLVING THE CURRENT YEAR FINDINGS. AND IS PROVIDED TO US JUST BEFORE THE REPORT IS ISSUED. WE DO NOT AUDIT THE INFORMATION INCLUDED IN THE CORRECTIVE ACTION PLAN.
BUT WE ARE REQUIRED TO FOLLOW UP ON IT IN THE NEXT AUDIT. THE SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS LIST THE FINDINGS IN THE PREVIOUS YEAR'S REPORT AND THEN GIVES THE FOLLOWUP FOR THOSE. THOSE WILL EITHER BE SHOW ATATUS OF FULLY CORRECTED, PARTIALLY CORRECTED,
OR NOT CORRECTED. IN 2024 MANAGEMENT AND COMPLIANCE REPORT FOR THE CITY, WE REPORTED FOUR FINDINGS. AND WERE ABLE TO RESOLVE THREE FROM THE PREVIOUS YEAR. OUR SCHEDULE OF FINDINGS AND QUESTION INCLUDE FINDINGS ABOUT EACH FINDING. IT INCLUDES
THE CRITERIA THAT'S THE BASIS WE'RE MEASURING AGAINST. THE CONDITION, WHICH IS THE DESCRIPTION OF THE ISSUE. THE CONTEXT WHICH PROVIDES ADDITIONAL INFORMATION OR GIVES MORE PERSPTIVE. THE EFFECT, WHICH IS THE CONDITION THAT IT HAS LED TO OR COULD LEAD TO.
THE CAUSE, WHICH IS WHY THE FINDING EXISTS. AND THIS WAS REVIEWED WITH FINANCE MANAGEMENT. AND THEN THE RECOMMENDATION IS HOW WE SUGGEST TO IMPROVE ON EACH ISSUE. SO OF THE FOUR FINDINGS THAT I MENTIONED JUST A MINUTE AGO, TWO
OF THEM ARE RELATED TO INTERNAL CONTROLS. THE FIRST ONE WAS A PRIOR PERIOD ADJUSTMENT. THE SECOND ONE RATED TO SERVICE ORGANIZATION CONTROLS. AND THEN THE THIRD AND FO FOURTH RELATED TO FEDERAL AWARD PROGRAMS. ONE RELATED TO SUPPORTING DOCUMENTS SPENGS. --
SUSPENSION. AND THE FOURTH RELATED TO SUB RECIPIENT MONITORING. THE PROVIDED A CORRECTIVE ACTION PLAN. THAT'S INCLUDED IN THE FINANCIAL REPORT. AND THEN AS WITH ALL CURRENT YEAR FINDINGS, WE WILL REVIEW THEM AGAIN AT THE NEXT AUDIT. AND MANAGEMENT WILL
PROVIDE THE CURRENT SUMMARY OF PRIOR AUDIT FINDINGS. AND THEN IN THAT PRIOR AUDIT FINDINGS FOR THE CITY, WE RESOLVE THREE COMMENTS. ONE WAS RELATED TO THE FEDERAL FUNDI ACCOUNTABILITY AND TRANSPARENCY ACT RECORDING. THE SECOND ONE
WAS RELATED TO SUPP SUSPENSION BY BUILD AMERICA BY AMERICA ACT. AND THE THIRD RELATED TO ACTIVITIES ALLOWED UNALLOWED. SO THOSE THREE WERE RELATED TO FEDERAL AWARD PROGRAMS. OUR 2024 MANAGEMENT
AND COMPLIANCE FOR THE PARK BOARD WILL NO FINDINGS. THERE WAS ALSO NO FINDINGS FROM 2023 TO FOLLOW UP ON. AND FOR MBC, THERE WAS NO CURRENT FINDINGS IN 2024. AND WE HAD ONE FINDING THAT WE FOLLOWED UP ON THAT WAS A RESULT FROM 2023, AND THAT HAD
RELATED TO A PRIOR AUDIT ADJUSTMENT. DOES ANYBODY HAVE >> ANY QUESTIONS FROM MEMBERS? NOT SEEING ANY. >> OKAY. THANK YOU FOR YOUR TIME TODAY. >> THANK YOU. >> THANKS, KAREN. CHAIR PAYNE,
THE COMPTROLLER AND DEPUTY COMPTROLLER WOULD LIKE TO SAY A WORD, IFOU DON'T MIND THEM ADDRESSING YOU. >> PLEASE. >> THANK YOU. >> WELCOME. >> YEAH. THANK YOU. THANK YOU,
CHAIR PAYNE, AUDIT COMMITTEE MEMBERS. . I WANT TO THE SAY A FEW THINGS. ROB AND WERE PLEASED WHEN WE GOT HERE THAT, YOU KNOW, THINGS WERE PRETTY WELL SET UP. AND WE WERE LIMITED IN THE FINDINGS WE RECEIVED. AND THE MOST
IMPORTANT THING, FOR US, WE GET AN UNQUALIFIED OPINION, WHICH WE'RE ABLE TO DO FOR BOTH THE MAIN CITY AUDIT AS WELL AS THE FEDERAL AUDIT. JUST TO GIVE A FEW -- WE CAN TALK ABOUT THE FINDINGS THAT WE GOT. WE DID
RECEIVE ONE ON SUSPENSION AND DEBARMENT. WHAT WE ASKED IS ASK THE PROCUREMENT DEPARTMENT TO BASICALLY SET UP ANY VENDOR THAT IS SET UP, ESPECIALLY ON THE ONES ON FEDERAL AWARDS AND THINGS THEY CHECK. THERE'S A WEBSITE WE CAN GO TO CHECK THAT.
AND WE PRINT OFF A COPY, SO WE HAVE A COPY OF THAT. SO WE WANTED TO, YOU KNOW, MAKE THAT MORE COMPLETE, I GUESS. YOU KNOW, HOPEFULLY WITH WORKDAY OR SOMETHING, WE CAN MAYBE HAVE THE SYSTEM AUTOMATICALLY DO THAT. THAT'LL BE A FEW YEARS FROM NOW.
UMM, AUDIT FINDING WE RECEIVED WAS ON THE VALUE OF LAND HELD IN CPED. FOR THAT ONE, WE HAVE A NEW ACCOUNTING MANAGER THERE. THEY MEET WITH -- WE HAVE SET UP A REGULAR SERIES OF MEETINGS. I BELIEVE AT LEAST QUARTERLY, IF NOT MONTHLY. AND THEY REVIEW
THE RECOS ON SALESFORCE WHICH KEEPS OUR LAND TRANSACTIONS WITH WHAT WE HAVE IN THE GENERAL LEDGER, WE'VE BEEN WORKING ON THAT, T. FOR THE SUB RECIPIENT MONITORING, THAT'S A FEDERAL FINDING. WHEN WE GET GRANTS FROM THE FEDERAL GOVERNMENT, WE HAVE TO PASS
THOSE ON TO WHAT'S CALLED SUB RECIPIENTS TO HELP US MANAGE THE GRANT. WE'RE OBLIGATED TO MONITOR THEM AND MAKE SURE THEY'RE FOLLOWING THE RULES. FOR THAT ONE, UMM, WE DID KIND OF RESTRUCTURE ONE FTE BEEF UP THE SUPPORT IN THAT AREA. WE
EXPECT TO DO A PRE-AWARD ASSESSMENT ON ANY SUB RECIPIENT WE HAVE IN THE CITY TO MAKE SURE THAT THEY'RE MONITORED AND WE REVIEW THEIR FINANCIAL STATEMENTSND AUDITS, AS WELL, TOO, TO MAKE SURE THEY'RE IN COMPLIANCE. AND WE HAVE KIND OF VARIOUS LEVELS OF LETTERS WE SEND OUT TO THESE SUB
RECIPIENTS. IF THEY'RE FINE, WE TELL THEM. IF THEY'RE NOT, WE HAVE VARIOUS LEVELS, YOU KNOW, OF HOW MUCH WE WANT TO TALK TO THEM OR, YOU KNOW, WORST CASE, WE MIGHT HAVE TO, YOU KNOW, THINK ABOUT, YOU KNOW, WHETHER WE CAN CONTINUE TO DO BUSINESS. FORTUNATELY, WE DON'T HAVE ANY SUB RECIPIENTS ANYWHERE NEAR
THAT D CATEGORY. I'LL TURN THE LAST OVER TO ROB. THE MOST CONCERNING FINDING. WITH SOME OF THE SOFTWARE VENDORS. WE'RE REQUIRED TO DO WHAT IS ALLED A CALLED A SOC TYPE 1. THEY HAVE TO DO AN AUDIT ON THEMSELVES. IT'S LIKE HOSTED FINANCIAL SYSTEMS. THERE WAS
ONE ON THE CONVENTION CENTER. I'LL LET DEPUTY COMPTROLLER SPEAK TO IT. QUITE A BIT HAPPENED THERE. >> THANK YOU, GEORGE. AND GOOD MORNING. FOR THIS FINDING, RELATED TO THE SOC TYPE 1
IT WE HAVE FINANCIAL SOFTWARES REQUIRED TO BE INTERNALLY AUDITED TO SHOW TO US THAT THE INFORMATION COMING FROM THE FINANCIAL SOFTWARES INTO THE CITY'S GENERAL LEDGER IS APPROPRIATE. FOR THE CONVENTION CENTER, THE SOFTWARE WE USE WASN'T ABLE TO PRODUCE SUCH A REPORT. SO WE HAVE DEVELOPED AN
INTERNAL REVIEW PROCESS TO GO THROUGH THE INFORMATION, VERIFY IT IS APPROPRIATE, AS WELL AS WORKING WITH MOMENTUS LEADERSHIP TO FIGURE OUT A PLAN MOVING FORWARD TO GET THE REPORTS. THAT'S MY STATUS ON THAT. THANK YOU. >> YEAH. THANKS, ROB. YEAH.
WE'RE WORKING WITH I.T. TO IMPLEMENT CITY WIDE. WE HAVE A LIST OF ALL THE SYSTEMS THAT HAVE A MAJOR MATERIAL EFFECT ON OUR FINANCIAL STATEMENTS. SO WE PLAN TO MONITOR THEM EVERY YEAR. JUST LIKE WE DO THE FEDERAL SUB RECIPIENTS TO MAKE SURE THEY HAVE AUDITS. IT'S A NEW
EVOLVING AREA IN THE AUDIT WORLD. SO MANY SYSTEMS ARE NOW HOSTED AND NOT HOSTED BY OUR OWN SERVERS. SO THE AUDITORS NEED SOME ASSURANCE THAT EVERYTHING IS, YOU KNOW, EVERYTHING IS GOING WELL AND ARE ACCURATE AND THINGS AREN'T BEING SIPHONE OFF OR THINGS LIKE THAT. SO WITH
THAT, CERTAINLY, WE CAN TAKE ANY QUESTIONS YOU M HAVE. >> ANY QUESTIONS FROM MEMBERS? JUST REALLY QUICK. FOR THE CONVENTION CENTER FINANCIAL SOFTWARE, IS THIS AN ISSUE WHERE THE VENDOR HAS THE CAPABILITY TO
DO THE AUDIT AND WE NEED TO JUST PUSH THEM TO GENERATE THAT AUDIT ON OUR BEHALF? OR IS IT A THING WHERE WE MIGHT HAVE TO WORK WITH A DIFFERENT VENDOR THAT ACTUALLY HAS THESE TYPE OF STANDARDS IN PLACE. >> YES. EXCELLENT QUESTION, CHAIR PAYNE. UMM, NO, THEY CERTNLY HAVE THE CAPABILITY TO
GET THE AUDIT. WHETHER THEY HAVE AGREED TO THAT OR NOT, UMM, ROB I DON'T KNOW IF YOU HAVE ANYTHING MORE TO SAY. NOT EXACTLY. THEY HAVEN'T FULLY AGREED. SO THAT IS STILL ON THE TABLE. I HATE TO SAY IT. YEAH. >> OKAY. THANK YOU. >> OKAY. THANKS.
>> SEEING NO FURTHER QUESTIONS OR COMMENTS FROM COMMITTEES, I'LL DIRECT THE CLERK TO RECEIVE AND FILE THIS REPORT. NEXT, ITEM SIX, RECEIVING AND FILING AN ASSURANCE SERVICES REPORT ON VENUE COLLECTIONS FOR AUDIT PHASE II OF THE MINNEAPOLIS PARK
AND REC BOARD. I'LL INVITE MR. POUDYAL TO INTRODUCE THIS ITEM.
. >> >>: GOOD MORNING. FOR THE MINNEAPOLIS PARK AND RECREATION BOARD. I'M HERE TO PRESENT THE RESULTS. AS GO THROUGH THE PRESENTATION, IF YOU HAVE ANY QUESTIONS, WE ALSO HAVE JULIE
WISEMAN, THE FINANCE DIRECTOR, AND THE I.T. DIRECTOR HERE TO ANSWER SOME OF THE QUESTIONS, AS WELL. SO THESE ARE THE OVERALL AREAS WE'RE GOING TO COVER FOR THE AUDIT DURING THIS PRESENTATION
FROM THE BACKGROUND OBJEC D METHODOLOGICAL. AND ANSWER ANY QUESTIONS YOU HAVE IN THE END. SO REGARDING THE BACKGROUND, THE MINNEAPOLIS PARK AND RECREATIONAL BOARD SERVES AS AN
INDEPENDENTLY ELECTED ANTONYMOUS BODY RESPONSIBLE FOR GOVERNING, MAINTAINING, AND DEVELOPING THE PARK SYSTEM IN MINNEAPOLIS. THEY PROVIDE SERVICES TO PARK VISITORS, RESIDENTS, AND LOCAL BUSINESSES. PAYMENT COLLECTION IS DECENTRALIZED WITH RENUE
COMING FROM RENTAL, GOLF COURSES, PARKS, REC CENTERS, SPORTS PROGRAMS, SEASONAL ACTIVITIES, AND CONCESSION AGREEMENTS. MPRB STAFF PLAY A KEY ROLE IN THIS PROCESS BY COLLECTING PAYMENTS DIRECTLY
FROM PARK USERS. MPRB ACCEPTS MULTIPLE FORMS OF PAYMENTS INCLUDING CASH, CHECK, CREDIT CARDS, DEBIT CARDS. THEY'RE RESPONSIBLE FOR MONITORING WITH
THEIR OWN REVENUE PROCESS THEY WORK WITH RECONCILE THE REVENUE. FINANCE DARTMENT STAFF REVIEWS REPORTS FROM COLLECTION POINTS AND MONITOR FOR ACCURACY. TO GIVE CREDIT TO THE MPRB MANAGEMENT, IT WAS ALREADY IN PROCESS OF REVIEWING ITS OWN
POLICIES AND PROCEDURES. AS WE STARTED THIS AUDIT. SO THIS PRO ACTIVE WORK REFLECTS STRONG COMMITMENT TO ITS MISSION AND TO THE SAFETY OF PARK VISITORS AND STAFF. SO THE OBJECTIVE OFHE
AUDIT WAS TO REVIEW THE DESIGN AND EFFECTIVENESS OF CONTROL MPRB REVENUE COLLECTION PCESS. AND TALKING ABOUT THE SCOPE, REVIEWED HOW MPRB MANAGES
REVENUE ACROSS THE COLLECTION POINTS. INCLUDING REC CENTERS, PARKS, GOLF COURSES, FACILITIES, AND MPRB HEADQUARTERS. OUR REEW COVERED TRANSACTIONS FROM JANUARY 1st, 2022 THROUGH
JUNE 30, 2025. WE FOCUSED ON HOW MPRB COLLECTS VARIOUS TYPES OF PAYMENTS, INCLUDING ONLINE TRANSACTIONS, CREDIT CARDS, CASH, CHECKS WITH, AND MONEY ORDERS. WE EXAMINED THE ... WE USED AUDIT METHODS
SUCH AS INTERVIEWS, SITE VISITS, PROCESS OBSERVATION, KEY CONTROL TESTING AS A PART OF THIS AUDIT. WE COVERED KEY AREAS SUCH AS GOVERNANCE, COLLECTION, PROCESS, AND ASSOCIATED INTERNAL CONTROLS, CONCESSION AGREEMENTS, SAFETY AND SECURITY OF STAFF,
AND REVENUE COLLECTED AND DATA SECURITY. SO THE OVERALL CONCLUSION OF THE AUDIT IS MRPB SHOULD STRENGTHEN THE POLICIES, PROCEDURES, AND INTERNAL CONTROLS. RELATED TO REVENUE AND COLLECTION TO ENSURE
CONSISTENT AND EFFECTIVE MANAGEMENT. SO IN TERMS OF RESULTS, SO THERE ARE TOTAL OF SEVEN ISSUES THAT WERE CALLED AS PART OF THE AUDIT. THERE WERE,
ONE, AS HIGH AND SIX AT MODERATE THAT WERE IDENTIFIED DURING THE AUDIT. WE'LL GO THROUGH EACH OF THEM IN DETAILS IN SUBSEQUENT SLIDES. SO THE FIRST ONE IS RELATED TO HANDLING CUSTOMER
INFORMATION. MPRB SHOULD STRENGTHEN POLICIES, PROCEDURES, TRAI TRAININGS AND OVERSIGHT WITH HANDLING CUSTOMER INFORMATION TO. WE NOTED
ONE OF T STAFF, MOST STAFF UNDERSTOOD THEIR DUTIES. HOWEVER, STAFF HAD WRITTEN DOWN CUSTOMER CREDIT CARD INFORMATION WHEN THE CREDIT CARD SYSTEM WAS NOT FUNCTIONING CORRECTLY. IN ADDITION, WE ALSO FOUND OUTDATED REFERENCES . THE COMPLIANCE
PROCEDURES DID NOT INCLUDE GUY ASSISTANCE RELATED TO CUSTOMER CREDIT CARD PROTECTION. AND CRED CARD TERMINAL INSPECTIONS WERE NOT CONSISTENTLY PERFORMED AND REPORTED. SO AS A RESULT,
WE RECOMMEND I.T. AND FINANCE DEPARTMENT MANAGEMENT TO UPDATE POLICY AND PROCEDURES AND TRAINING DOCUMENTS TO REFLECT THE VERSION. AND RESPONSIBILITIES AND OVERSIGHT ARE DESIGNED SO THAT DEFINED
TERMINAL INSPECTION AND SECURITY AWARENESS, CREATE TRAINING EARL MATERIALS, TRAIN ALL STAFF INVOLVED IN REVENUE COLLECTION AND MANAGE THROUGH THE WEB S
TRAINING PORTAL. THE NEXT ONE IS RELATED TO POLICY AND PROCEDURES. POLICY AND PROCEDURES RELATED TO CASH HANDLING ARE NOT REVIEWED IN A TIMELY MANNER. AND DO NOT CLEARLY IDENTIFY THE ROLES AND RESPONSIBILITIES OF COLLECTION SUPERVISORS AND MANAGERS. IN
ADDITION, MOST OF THE COLLECTION POINT DID NOT HAVE THEIR OWN PROCEDURES FOR COLLECTION BEYOND THE COLLECTION SYSTEMS PAYMENT PROCESSING STEPS. SO, AS A RESULT, WE RECOMMEND I.T. AND FINANCE DEPARTMENT MANAGEMENT REGULARLY REVIEW AND UPDATE CASH
HANDLING POLICY, CLEARLY DEFINE THE ROLES AND RESPONSIBILITIES OF THE COLLECTION POINT AND SUPERVISOR MANAGERS. ESTABLISH A POLICY MANAGEMENT PROCESS THAT PROVIDES GUIDANCE TO REVIEW POLICIES AND PROCEDURES, AS WELL AS DIRECT ALL COLLECTION POINT SUPERVISORS AND MANAGERS TO
CREATE AND ESTABLISH SPECIFIC PROCEDURES FOR THEIR OWN COLLECTION POINT. SO THE THIRD ONE IS RELATED TO OVERSIGHT AND
MONITORING. WE OBSERVED THAT FINANCE DEPARTMENT WORKS WITH COLLECTION POINTS TO ENSURE FUNDS ARE COLLECTED, RECONCILED, AND APPROPRIATELY DEPOSITED. HOWEVER, THEY DO NOT CONDUCT PERIODIC INTERVIEWS OF CASH HANDING AND INTERNAL CONTROLS.
WE THE SUPERVISORS AND MANAGERS MONITOR AND OVERSEE THE COLLECTION PROCESS. HOWEVER, THE DUTIESRE NOT DOCUMENTED IN THE CASH HANDLING POLICIES AND PROCEDURES. AS A RESULT, WE RECOMMENDED FINANCE DEPARTMENT MANAGEMENT STRENGTHEN OVERSIGHT DUTIES BY PERFORMING PERIODIC
REVIEWS OF CASH HANDLING INTERIM CONTROLS AND, ALSO, DEFINE THE OVERSIGHT RULES AND RESPONSIBILITIES OF COLLECTION POINT SUPERVISORS AND MANAGERS. THE FOURTH ISSUE WE IDENTIFIED WAS RELATED TO INTERNAL CONTROLS. THERE'S A LACK OF
CONTROL DURING TRANSFER OF ACCOUNTABILITY AT VARIOUS COLLECTION POINTS, SPECIFICALLY RECONCILIATION IS NOT COMPLETED BETWEEN SHIFTS. THERE'S A LACK OF ACCESS CONTROL AROUND ONE OF THE SAFES AT THE POINTS WE TESTED. ALSO, STAFF DO NOT IMMEDIATELY ENDORSE CHECKS FOR
DEPOSIT WHEN COLLECTED AS REQUIRED BY POLICY. INSTEAD SUPERVISORS ENDORSE CHECKS WHEN PREPARING THE DEPOSITS AT END OF DAY. IN ADDITION, THERE IS NOT A CENTRALIZED MAIL ROOM TO PROPERLY HANDLE MAIL PAYMENTS. NOR IS THERE A DOCUMENTED PROCESS THAT DEFINES ROLES AND RESPONSIBILITIES TO ENSURE
SEPARATION OF DUTIES. SO AS A RESULT, WE RECOMMEND FINANCE DEPARTMENT MANAGEMENT PERIODICALLY REVIEW CONTROLS IN THE COLLECTION PROCESS, ESTABLISH CONTROLS TO ADDRESS DEFICIENCIES, SPECIFICALLY TO PERFORMING RECONCILIATION BETWEEN SHIFTS AND ACCESS
CONTROLS TO THE SAFE. REQUIRE STAFF TO ENDORSE CHECKS IMMEDIATELY AND ENSURE STAMPS ARE AVAILABLE TO THE COLLECTION SITE MANAGERS AND SUPERVISORS. AND, ALSO, CREAT A MAILROOM PROCESS WITH EFFECTIVE CONTROLS.
THE FIFTH ISSUE IS RELATED TO TRAINING. THE MPRB FINANCE DEPARTMENT HAS NOT DEVELOPED TRAINI AS OUTLINED IN IMPLEMENTATION SECTION OF THE CASH HANDLING POLICY. WE OBSERVED THAT COLLECTION POINT LEADERS TRAIN STAFF ON THE PAYMENT PROCESS USING THE POINT OF SALE SYSTEM. BUT THERE IS NO
REVENUE COLLECTION PROCESS TRAINING. PCSDISS TRAINING VIDEO IS AVAILABLE, HOWEVER, MANY STAFF MEMBERS WHO PROCESS PAYMENTS ARE NOT AWARE OF SUCH TRAINING EXISTS. AS A RESULT, WE RECOMMENDINANCE DEPARTMENT TO CREATE AND ESTABLISH TRAINING MATERIALS, AND MAKE THEM
AVAILABLE THRGH MPRB TRAINING PORTAL. WORK WITH CITY'S NAGEMENT TO ALLOW MPRB STAFF ACCESS CASH HANDLING TRAINING WHILE DEVELOPING THEIR OWN TRAINING MATERIAL. WORK WITH I.T. AND HR TO UPDATE TRAINING RELATED TO PCI-DSS TO INCLUDE
UP-TO OF HAD DATE STANDARDS, AND ALSO ONCE THOSE ARE COMPLETED, SYSTEMICALLY TRACK ANDONITOR TRAINING THROUGH TRAINING PO PORTAL. SO THE NEXT ONE IS CONCESSION AGREEMENT. WE
OBSERVED THAT MPRB HAS NOT FORMALISED A PROCESS TO PERFORM INSPECTIONS. ACCOUNTING RECORDS, EVEN THOUGH MPRB GENERALLY RESERVES THE RIGHT TO PERFORM MONTHLY INSPECTION. IT HAS ONLY CONDUCTED AND REVIEWED
OF TWO TO THREE CONCESSIONARIES ACCOUNTING REPORTS H. AS A RESULT, WE RECOMMEND FINANCE DEPARTMENT MANAGEMENT REGULARLY CONDUCT INSPECTIONS OF CONTRACTOR BOOKS AND RECORDS. AND ESTABLISH PROCEDURES FOR
CONDUCTINGUCH INSPECTIONS. AND THE LAST ISSUE IS RELATED TO SECURITY OVER ASSETS. WE LEARNED MOST OF STAFF FELT SAFE IN THEIR WORK ENVIRONMENT. AND STAFF WERE AWARE THEY SHOULD CONTACT PARK POLICE IN THE EVENT
OF AN EMERGENCY. HOWEVER, WE OBSERVED THAT NOT ALL COLLECTION POINTS HAD DOCUMENTED EMERGENCY SAFETY PLANS. AND SOME SITES LACKED OTHER SECURITY TECHNOLOGIES TO SAFE GUARD MPRB, PROPERTY, AND PERSONNEL. IN ADDITION, POLICY DOESN'T CLEARLY
DEFINE RULES AND RESPONSIBILITIES FOR WHO CAN TRANSPORT DEPOSITS. AS A RESULT, WE RECOMMEND FINANCE DEPARTMENT MANAGEMENT STRENGTHEN POLICY BY CLEARLY DEFINING PROCEDURES AND OVERSIGHT MECHANISM TO ENSURE STAFF SAFETY, ASSESS THE SECURITY
AROUND FACILITIES, AND PROVIDE SECURITY MEASURES DEEMED NECESSARY. AND UPDATE POLICIES TO CL CLEARLY DEFINE THE ROLES AND RESPONSIBILITIES RELATED WITH TRANSPORTING DEPOSITS. AND THE MANAGEMENT ACTION PLAN. SO MRPB MANAGEMENT
HAS AGREED TO RECOMMENDATIONS INCLUDED IN THE REPORT. THEY ALSO HAVE DRAFTED THEIR ACTION PLANS, ACCORDINGLY, BASED ON OUR REVIEW OF THE ACTION PLANS. WE'RE CONFIDENT THEY'LL EFFECTIVELY REMEDIATE THE ISSUES IDENTIFIED DURING THE AUDIT.
DETAILED MANAGEMENT ACTION PLANS ARE IN THE REPORT FOR EACH OBSERVATION, AS WELL. I STAND FOR ANY QUESTIONS YOU MIGHT HAVE. >> TNK YOU FOR THAT PRESENTATION. ANY QUESTIONS
FROM MEMBERS? MEMBER WILLIS? >> THANK YOU. UMM, CAN I CLARIFY SOMETHING ON ISSUE ONE? OF THE STAFF WRITING CREDIT CARD INFORMATION. IT SAYS IN THE RECOMMENDATION THAT YOU'RE GOING TO UPDATE POLICIES, PROCEDURES,
TRAINING DUMENTS. DOES THE TRAINING TODAY OR PREVIOUSLY ATE THAT CREDIT CARD INFORMATION SHOULD BE WRITTEN DOWN IN THE EVENT THAT T CREDIT CARD SYSTEM IS NOT WORKING APPROIATELY? >> SO BASICALLY, THE ONLY TIME
THEY WERE TAKING CREDIT CARD INFORMATION WHEN SOME OF THE MACHINES WERE NOT WORKING. THEY WERE SHREDDING IT LATER ON. THE GOAL IS NOT TO EVEN TAKE THE INFORMATION ON PAPER. SO THEY CAN UTILIZE SOME OF THE OTHER SITES AND CONTACT THEM TO TAKE THE PAYMENT THAT WAY. SO THAT
IT CAN BE TAKEN ELECTRONICALLY INSTEAD OF WRITING THE INFORMATION ON PAPER. >> YEAH. AND JUST -- THE REASON I'M ASKING THE QUESTION. IT SAID WE'RE GOING TO UPDATE PROCEDURES IN THE TRAINING DOCUMENTS. I THINK WHAT I'M TRYING TO DERECEIVER IS, DID THE TRAINING DOCUMENTS SAY IN THE EVENT THAT THIS MACHINE IS NOT
WORKING, YOU SHOULD WRITE IT DOWN. AND NOW WE'RE UPDATING TO SAY NOW YOU SHOULD NOT DO THAT? >> WE HAVE JULIE WISEMAN HERE, THE FINANCE DIRECTOR HERE. >> THANK YOU. CHAIR PAYNE AND MEMBER WILLIAMS, THE CURRENT
POLICY DOES STATE THAT YOU CAN WRITE IT DOWN AND SHRED IT. AND SO WE DO NEED TO ELIMINATE THAT FROM THE POLICY. >> OKAY. THAT HELPS. THANK YOU.
>> MEMBER HOSBEIN. >> UMM, SPECIFICALLY -- UMM, I GUESS SPECIFICALLY ABOUT ISSUE ONE. BUT, GENERALLY, DID AUDIT OBSERVE ANY, UMM, I DON'T WANT TO CALL IT BREECHES. BUT ANY ISSUES WHERE THERE WAS A MISPAYMENT OR FRAUDULENT
ATTEMPTS DURING THE AUDIT. OR NEEDS TO BE TIGHTENED UP SO THAT IT CANNOT HAPPEN IN THE FUTURE. >> WE DIDN'T OBSERVE THE ISSUES. EVEN SOME O THESE, AS PART OF THE PROCESS OF UNDERSTANDING SOME OF THE STAFF MENTIONED IT. IT'S NOT WE OBSERVED THEY WERE TAKING CREDIT CARD INFORMATION,
BUT THAT'S WHAT WE WERE TOLD BY THE STAFF. >> PERFECT. THANK YOU. . >> OKAY. I WAS GLAD TO BE ABLE TO READ THE MATERIALS AHEAD OF TIME, AS WELL. I'M REALLY GRATEFUL THE AUDIT WAS COMPLETED. IN FACT, I THINK I
WAS HERE IN THE ROLE WHEN THE CITY'S VERSION OF THIS WAS CONDTED. SO I'M GLAD TO SEE THIS IS COMPLETED. AND I'M ALSO REASSURED THAT THE PARK BOARD WAS WORKING ON THEIR OWN INTERNAL POLICIES AND HANDLING. AND, ACTUALLY, HAVE TO SAY A BIT MORE EDITORIALIZING. I'M
GLAD THAT THE PARK BOARD ACCEPTSES SO MANY DIFFERENT WAYS OF PAYING. THERE ARE PEOPLE THAT NEEDED TO -- WANT TO OPERATE WITH CASH OR NEED TO OPERATE WITH CASH. UMM, SO ONE OF THE THINGS IT WAS MORE IN THE WRITE UP AND LESS IN THE PRESENTATION. BUT THERE WAS A PIECE WHERE THE PARK BOARD IS
GOING TO -- HAS -- AH, A FOLLOW UP TASK TO DO THE ON-SITE PROCEDURES, UMM, DOCUMENTATION FOR THE SPECIFIC SITE PROCEDURES. AND I'M WORRIED, IS THAT GOING TO BE -- HOW CUSTOMIZED IS IT GOING TO BE? WILL IT BE? I SEE MS. WISEMAN
IS COMING. WHAT WILL THE APPROACH THERE? THAT HAS ME A LITTLE CONCERNED. THAT SEEMS LIKE A LOT. >> CHAIR PAYNE AND MEMBER
BENNING. THE RECREATION CENTERS WILL HAVE SITE-SPECIFIC PROCEDURE THAT WILL BE THE SAME FOR ALL RECREATION CENTERS. THEIR BUSINESS IS TYPICALLY THE SAME. WE'LL HAVE SITE-SPECIFIC PROCEDURES FOR ALL OF OUR GOLF COURSES. THAT'LL BE THE SAME.
SO I'M ESTIMATING ABOUT 10 SEPARATE SITE-SPECIFIC PROCEDURES. AND I'VE ALREADY COMPLETED WITH THE SITE MANAGERS OF FOUR OUT OF THOSE 10. >> OH, THAT'S REASSURIN I KNOW SOME EMPLOYEES MOVE BETWEEN
LOCATIONS P AND SO THAT IS REASSURING. THANK YOU.. >> NOT SEEING ANY OTHER QUESTIONS. SO, AH, I WILL DIRECT THE CLERK AND RECEIVE AND FILE THIS REPORT. AND DIRECT
STAFF TO PUBLISH THE REPORT. ALL THOSE IN FAVOR SAY AYE. OPPOSED SAY NAY. THAT CARRIES. WE'LL HAVE THE REPORT PUBLISHED. THANK YOU VERY MUCH. >> THANK YOU. >> ITEM SEVEN IS APPROVING UPDATES TO THE AUDIT CHARTER. I'LL INVITE ROBERT TIMMERMAN,
CITY AUDITOR, TO PRESENT ONHE ITEM.
>> GOOD MORNING. BEFORE MPRB LEAVES US, I WANT TO JUST ACKNOWLEDGE THEIR COOPERATION DURING THE AUDIT. BUT, ALSO, THE FACT THAT WHEN WE STARTED OUR AUDIT, THEY ASKED US TO DELAY. BECAUSE THEY WERE ALREADY IN PROGRESS ON SELF-REVIEWING THEIR PROCEDURES
AND SO I THINK IT'S WORTH RECOGNIZING THAT THEY TAKE SERIOUSLY THE OVERSIGHT RESPONSIBILITY THAT THEY HAVE. I WANT TOP M TO MENTION THAT. THE AUDIT CHARTER, IT HAS BEEN A COLLABORATIVE EFFORT BETWEEN THE AUDIT COMMITTEE. AT THE LAST MEETING, WE WENT
THROUGH AND HAD A FAIRLY ROBUST DISCUSSION ABOUT SOME OF THE WHAT SHOULD BE INCLUDED, WHAT SHOULD NOT BE INCLUDED IN THE AUDIT CHARTER. AFTER THAT MEETING, WE WORKED WITH THE CITY ATTORNEY'S OFFICE TO MAKE SURE THAT THE THINGS WE HAD DCUSSED
WERE AGREEABLE ON A LEGAL LEVEL. AND THAT BRINGS US TO OUR WHAT I THINK IS MAYBE OUR FINAL PRODUCT. BARRING ANY FINAL TWEAKS OR AMENDMENTS YOU RECOMMEND TODAY. SO THIS WAS SHARED WITH YOU A FEW DAYS AGO.
SO I HOPE YOU HAD AN OPPORTUNITY TO REVIEW IT. I THINK THAT IF YOU DO HAVE ANY FINAL SUGGESTIONS, WE CAN INCORPORATE THOSE QUICKLY. BUT TODAY WE'RE LOOKING FOR APPROVAL. AND THEN CHAIR PAYNE AND CAN SIGN THIS
AND GET IT OUT ON THE WEBSITE. AND IN OUR OWN DOCUMENT FOR FUTURE USE. >> ANY QUESTIONS FROM MEMBERS? DO WE NEED TO TAKE A FORMAL
MOTION ON THIS? ALL RIGHT. I WILL MOVE TO APPROVE AUDIT CHARTER AS PRESENTED. IS THERE A SECOND? >> SECOND. >> DO WE NEED TO DO A ROLL CALL? LET'S DO A ROLL CALL. WHY NOT?
CALL THE ROLL. >> CLERK: ABENE. >> AYE. >> CLERK: CHUGHTAI IS ABSENT. HOSBEIN. >> AYE. >> CLERK: OMAR IS ABSENT. WILLIAMS. >> AYE. >> CLERK: SINGLETON. >> AYE. >> CLERK: CHAIR PAYNE. >> AYE.
>> CLERK: THERE ARE FIVE AYES. >> THAT ITEM CARRIES. AND THEN WE'LL JUST GET THAT PRINTED OUT AND SIGNED. SO THEN WE CAN GET IT PUBLISHED. LAST IS THE REPORT OF T CITY AUDITOR. AND I WILL, AGAIN, INVITE MR. TIMMERN UP TO GIVE AN
UPDATE. >> WE'LL GET THROUGH THIS UPDATE QUICKLY. AND STAND FOR ANY QUESTIONS AT THE CONCLUSION. TODAY OUR UPDATES INCLUDE IN-PROGRESS AND COMPLETED WORK. A QUICK UPDATE ON WHERE WE'RE
WITH FRAUD, WASTE, AND ABUSE INVESTATIONS. JUST WITH SOME STATISTICS. AN UPDATE ON PRIOR AUDIT ISSUES, AND FOLLOWING UP ON THOSE. SO, AS YOU KNOW, WE REGURLY REACH BACK OUT TO THE AUDITEES AND ASK FOR UPDATES ON EIR CORRECTIVE ACTION PLANS.
SO THIS IS AN UPDATE ON THAT WORK. AND THEN SOME OTHER UPDATES JUST LOGISTICAL UPDATES AS FAR AS PERSONNEL, BUDGET, AND SOME THINGS THAT ARE RELEVANT TO YOUR ROLES, AS WELL. SO
COMPLETED WORK. I WILL SKIP RIGHT THROUGH THIS. BECAUSE THIS IS A REPORT YOU HEARD FROM DICTOR POUDYAL. THIS WAS VOTED ON AND PUBLISHED TODAY FOR THE MPRB REVENUE COLLECTIONS AUDIT. WORK IN PROGRESS, WE'VE GOT QUITE A T GOING ON RIGHT
NOW. WE'VE GOT A REVIEW, WHICH IS A STATE-REQUIRED AUDIT. THIS IS OF THE MINNEAPOLIS POLICE DEPARTMENT'S BODY-WORN CAMERA AND AUTOMATIC LICENSE PLATE READER SYSTEMS. WE'VE DONE THIS REVIEW RECENTLY FOR PARK POLICE AND NOW WE ARE DOING THIS FOR
MPD. THIS IS IN THE FIELDWORK STAGE. WE'RE ALSO IN THE FIELDWORK STAGE FOR AN NSD, NEIGHBORHOOD SAFETY DEPARTMENT AUDIT TO LOOK AT CONTRACT MANAGEMENT. NSD, AS WE'VE TALKED ABOUT IN THE PAST, HAS GONE THROUGH SOME SIGNIFICANT
CHANGES IN THEIR CONTRACT OVERSIGHT IN THE LAST YEAR. I THINK THAT SOME OF THE WORK THAT THEY'VE DONE HAS REALLY DEMONSTRATED THE TYPE OF OVERSIGHT WE WANT TO SEE IN THE OTHER DEPARTMENTS, AS WELL. THAT CAN BE ADOPTED BY THE
ENTERPRISE AS A WHOLE. THAT SAID, THEY'RE LEADING UP TO SOME OF THE CHANGES. THERE WERE SOME CONCERNS THAT AUDIT HAD THAT NSD LEADERSHIP HAS ALSO SELF-ACKNOWLEDGED. SO THAT IS SOME WORK THAT IS IN-PROGRESS THAT WE HOPE TO BRING EARLY NEXT
YEAR. OTHER IN-PROGRESS WORK, THE AFTER ACTION REVIEWS OF THE SHOOTING OF DAVIS MA TORREY, AS WELL AS THE DEATH OF ALLISON LOU HERE IS. WE SPOKE AT THE OCTOBER AUDIT COMMITTEE MEETING ABOUT SOME DELAYS WE WERE EXPERIENCING. I'M HAPPY TO
SHARE THAT WE'VE GOTTEN OVER TH HURDLE. WE HAVE A NUMBER OF MEETINGS SCHEDULED WITH INDIVIDUAL OFFICERS WHO WERE INVOLVED IN RESPONDING TO SOME
OF THE CALLS. IC T FINAL REPORT WILL BE RELEASED AT THE APRIL MEETING. WE'VE TARGETED FEBRUARY IN THE PAST AND NOW
APRIL. SO THE WORK IS COMING TO A POINT WHERE I FEEL FAIRLY CONFIDENT THAT'S THE AUDIT COMMITTEE MEETING THIS REPORT WILL BE RELEASED OUT. ALLISON LUSSIER AND DAVIS MOTURI. OTHER WORK IN PROGRESS, THE
SHOTSPOTTER AUDIT. THE CITY COUNCIL AS WELL AS THE AUDIT COMMITTEE WAS INTERESTED IN. THIS IS GOING TO BE AN INTERESTING AUDIT. BECAUSE ONE OF OUR NEW A AUDITORS HAILS FROM THE CITY OF CHICAGO. WHICH IS ONE OF THE CITIES THAT HAS DONE A REPORT ON SHOTSPOTTER
AND HAS MADE SOME DECISIONS BASED ON THEIR WORK. SO I'M EXCITED TO HAVE THE NEWEST DITION WHO JOINED US. HE'S STARTING TO TAKE A LOOK AT THE
WORK AS WELL AS THE FEW OTHER AUDITORS. SO WE HIRE FOLKS AND GET THEM RIGHT TO WORK! I'M EXCITED ABOUT TH THAT. PROCUREMENT PHASE II, THIS IS A FOLLOW-UP TO A PHASE I REPORT THAT WE DID SPECIFICALLY ABOUT A
CONTRACT FOR AN EVENT THAT OCCURRED AT THE CONVEION CENTER. WE COMMITTED ON THE AUDIT PLAN TO DOING A PHASE II THAT LOOKS MORE RODELY AT PROCUREMENT. THAT'S THE PURPOSE OF THIS AUDIT. WE DID WANT TO TAKE A LOOK AT ONE PROGRAM,
SPECIFICALLY, AS AS A PART OF THIS. TO KIND OF DO A WALK-THROUGH OF PROCESS. AND WE'LL BE DOING IT WITH MEET MINNEAPOLIS. THE CITY PROVIDESG TO MEET MINNEAPOLIS. THERE ARE CONTRACTS MEET MINNEAPOLIS MAINTAINS SUB CONTRACTS. WE'LL
TAKE A LOOK A CONTRACTING AND CONTROLS WITH THAT ORGANIZATION. EVER AS AN EXAMPLE AND LOOK AT CONTROLS MORE BROADLY, AS
WELL. WE'RE IN MEETINGS WITH DEPARTMENT HEADS INCLUDING AUD COMMITTEE MEMBERS AND CITY COUNCIL MEMBERS. AS WELL AS DEPARTMENT HEADS TO GETN IDEA OF WHERE RISKS EXIST IN THE
CITY. WE WILL EVALUATE THOSE RISKS AND RATE THEM BY CONSIDERING THE LIKELIHOOD AND THE IMPACT OF THOSE RISKS. AND THEN WE'LL DEVELOP COMMUNICATION FOR MANAGEMENT. THE IDEA WITH THIS RISK ASSESSMENT IS FOR MANAGEMENT TO HAVE SOMETHING IN HAND THAT THEY CAN REFER TO
THROUGHOUT THE YEAR. AND START CREATING MITI MITIGATING STRATEGIES FOR THE RISKS. AND, FINALLY, THE AUDIT PLAN. AS YOU KNOW, EVERY YEAR WE HAVE AN AUDIT PLAN. THIS YEAR IT'S GOING TO BE A SEPARATE DOCUMENT FROM THE RISK ASSESSMENT. I
THINK THAT HELPS FOR THOSE WHO NEED OR WANT TO USE THE RISK ASSESSMENT. OUR AUDIT PLAN IS NOT NECESSARILY RELEVANT TO THEM. SO THE AUDIT PLAN WILL BE A SEPARATE DOCUMENT. AND IT'LL LOOK A LITTLE DIFFERENT IN THE SENSE WE'RE GOING TO CALCULATE
BASED OFF OF AVAILABLE AUDITABLE HOURS. THE STANDARD WHEN DEVELOPING AN AUDIT PLAN TYPICALLY CONSIDERS THAT AN AUDITOR HAS THE ABILITY TO USE 70% OF THEIR TIME OR, IN SOME CASES, 75% OF THEIR TIME FOR
AUDIT. SO WE WILL CALCULATE BASED ON OUR CURRENT STAFFING LEVELS, DETERMINE WHAT ABILITY WE HAVE TO PERFORM THE AUDITS, AND TO ONE OF YOUR QUESTIONS, COMMITTEE MEMBER WILLIAMS, YOU
ASKED ABOUT PRIORITIZATION IN FEBRUARY THE PAST YEAR. AND WE WILL MAKE GREAT EFFORTS TOPRIORT OF AUDITS BASED ON THOSE AUDITABLE HOURS. AS FAR AS OUR FRAUD, WASTE, AND ABUSE INVESTIGATIONS. THESE ARE
TYPICALLY REFERRALS THAT WE GET IN THROUGH THE WEBSITE, E-MAILS, PHONE CALLS. WE HAVE TWO IN-PROGRESS, AS YOU KNOW. WE DO NOT SHARE MUCH FOR DETAILS ON THESE. BECAUSE OF THE SENSITIVE
NATURE OF THEM. I THINK I'LL HAND IT OFF TO DIRECTOR POUDYAL HERE. TO TALK ABOUT THE OPEN ISSUES AND VALIDATN WORK THE OFFICE HAS DONE SINCE THE LAST
MEETING. >> CHAIR PAYNE AND MEMBERS OF THEUDIT COMMITTEE. REGARDING THE PRIOR ISSUES. WE CLOSED SIX OPEN ISSUES SINCE THE LAST AUDIT COMMITTEES MEETING. THEN WE ADD SEVEN TODAY. IT'S LIKE ADD PLUS
ONE TO THE CATEGORY. SO WE HAVE 10 OPEN ISSUES. WHICH INCLUDES THE SEVEN WE ISSUED TODAY AND 22 OF THEM A ALSO, LIKE, OVERDUE AUDIT ISSUES WE HAVE BEEN WORKING ON RESOLVING THOSE WITH THE MANAGEMENT, AS WELL. AND WE
CE HAVE FOUR IN VALIDATION IN PROGRESS. BASICALLY, WE, AT LEAST, GET PARTIAL OR FULL DOCUMENTS FROM THE MANAGEMENT. RIGHT NOW WE'RE REVIEWING THOSE TO MAKING SURE THOSE ARE COMPLETE. SO SIX OF THOSE
CLOSED ISSUES ARE SO WE CLOSED TWO ISSUES FM THE 2021 PERSONAL BOARD ISSUE, MOBILE DEVICE CONTROL AUDIT. THAT'S ISSUE NUMBER TWO. MOBILE DEVICE INVENTORY MANAGEMENT. AND ISSUE NUMBER THREE, MOBILE DEVICE
DISPOSAL. FOR THAT AUDIT, WE ONLY HAVE ONE ISSUE REMAINING TO COMPLETELY REMEDIATE THE ISSUES FROM THE REPORT. SO WE ALSO COMPLETED -- CLOSED TWO ISSUES FROM THE COLLECTION FEES AUDIT
PHASE ONE, WHICH WE REVIEWED FOR THE CITY. AND WE CLOSED OUT ISSUE NUMBER ONE POLICY AND PROCEDURES. AND ISSUE NUMBER THREE, INTERNAL CONTROLS. THEY STILL HAVE THREE MORE ISSUES. AND HOPEFULLY WE SHOULD BE REMEDIATING AT LEAST ONE
SOMETIME THIS WEEK, AS WELL. SO WE'RE WORKING WITH THE MANAGEMENT TO RESOLVE SOME OF THESE ISSUES, AS WELL. AND THEN, AGAIN, WE RESOLVED TWO ISSUES FOR THE 2024NCR FUNDING TO NEIGHBORHOOD ORGANIZATIONS AUDIT, AS WELL. THAT'S ISSUE NUMBER TWO, POLICIES AND
PROCEDURES. AND ISSUE URM UNTIL THREE, OVERSIGHT AND MONITORING. SO FOR THIS ONE, WE JUST HAD ONE AUDIT ISSUE REMAINING, WHICH IS NOT DUE UNTIL JANUARY 2026. SO IT'S STILL TIME. SO THESE ARE ALL THE REPORTS THAT WITH AT
LEAST ONE AUDIT OPEN AUDIT ISSUES. AND I HAVE DETAILED INFORMATION IN THE SUBSEQUENT SLIDES, AS WELL. THESE ARE THE
ONES FROM TODAY'S AUDIT. LIKE I SAID EARLIER, WE HAVE THREE OPEN ISSUES FOR THE 2019MPD OFF-DUTY WORK AIRTIGHT. AND THE MANAGEMENT PROVIDED THAT UPDATE
TODAY. WE HAVE ONE OPEN ISSUES RELATED TO THE PERSONAL WORK-ISSUED MOBILE DEVICE POLICIES AND CONTROLS AUD RELATED TO THE DATA GOVERNANCE. AND WE'RE WORKING WITH MANAGEMENT TO RESOLVE THIS
ISSUE, AS WELL. WE HAVE TWO OPEN ISSUES FOR THE 2022 PROMOTION PROCESS AUDIT. THE FIRST ONE, ISSUE NUMBER FIVE, HOPEFULLY, WE'LL BE ABLE TO
REMEDIATE BY THE END OF FIRST QUARTER OR, REALLY, SECOND QUARTER OF 2026. AND ISSUE NUMBER 16, TO BE HONEST, THIS SHOULD CLOSE OUT SOMETIME THIS WEEK, AS WELL. SO THE NEXT OPEN
ISSUES ARE RELATED TO 2023 REVENUE COLLECTION FEES AUDIT. WE HAVE ISSUE NUMBER TWO, OVERSIGHT AND MONITORING. ISSUE NUMBER FIVE, ASSET SAFE GUARDING AND SECURITY, AND ISSUE NUMBER SEVEN, MAIL HANDLING. AND WE'RE WORKING WITH MANAGEMENT TO
REMEDIATE THESE ISSUES, AS WELL. AND THE NEXT TWO OPEN ISSUES ARE NONPUBLIC. MENTION ISSUE ONE AND ISSUE TWO. 2023 SEXUAL
ASSAULT AND EXAMINATION KIT AND MANAGEMENT DID PROVIDE AN UPDATE BACK IN JUNE AUDIT COMMITTEE MEETING. BUT WE'LL BE FOLLOWING UP WITH THEM, AS WELL, REGARDING THESE TWO ISSUES. SO THE NEXT
AUDIT IS 2023MPD PROPERTY AND EVIDENCE AUDIT. RIGH NOW WE HAVE SEVEN OPEN ISSUES. AND THE ISSUE NUMBER ONE AND TWO ARE NONPUBLIC. AND TH THEY PROVIDED THE UPDATE DURING THE JUNE COMMITTEE MEETING, AS WELL. AND WE'LL BE FOLLOWING UP WITH THEM AGAIN SOON TO GET THE
STATUS OF THE OPEN ISSUES. SO THE NEXT ONE IS 2023PCAR SPENNG AUDIT. WE HAVE ONE ISSUE OPEN. ISSUE NUMBER THREE, OVERSIGHT AND MOWN MOWN --
MONITORING. SO FAR THIS ONE THE COMPTROLLER'S OFFICE IS RESPONSIBLE TO REMEDIATE. AS GEORGE EARLIER SAID, THEY HAVE BEEN BUSY REMEDIATING SOME OF THE PRIORITY ITEMS, AS WELL, RELATED TO INTERIM CONTROLS. WE'LL BE WORKING WITH THEM TO
RESOLVE THE ISSUE, AS WELL. WE HAVE THE OPEN ISSUES AND MANAGEMENT PROVIDED THAT UPDATE
TODAY REGARDING THE OPEN ISSUES. AND THE LAST ONE IS RELATED TO THE 2024NCR CITY FUNDING TO NEIGHBORHOOD ORGANIZING AUDIT. FOR THAT ONE, WE STILL HAVE ONE
ISSUE OPEN. AND THE DATE FOR THE COMPLETION IS JANUARY 30, -- 31st, 2026. AND ANY QUESTIONS? >> YES, MEMBER HOSBEIN.
>> THANK YOU, CHAIR PAYNE. I JUST MAYBE MORE OF A COMMENT. SLIDE NINE IS THE TABLE OF, AH, OPEN AUDIT ISSUES, OVERDUE AUDIT ISSUES, AND THE SUPPORTING TABLE. >> YES. >> UMM, I THINK IT'S A SIGN OF A GOOD PROGRAM. THANK YOU TO THE WORK TO HAVE THINGS ADDED EACH
MEETING. I THINK THE NUMBER IS ALWAYS NOT CONCERNING BUT I WANT TO FOCUS ON IS THAT 22, LIKE THE OVERDUE ITEMS. >> OVERDUE ITEMS. >> I WONDE IF IT'S WORTH, UMM, I APPRECIATE THE UPDATES, BUT IS IT WORTH SAYING OUT OF 22, 20 OF THEM WE HAVE MANAGEMENT UPDATES FROM. YES, WE KNOW THEY'RE
BEING WORKED ON. AND MAYBE USE THIS SLIDE AS A TRIGGER POINT TO SAY "WE NEED SUPPORT FROM THE COMMITTEE OR WHATEVER -- FOR MAYBE THE TWO OVERDUE ITE" WE'RE NOT GETTING THE RESPONSE WE NEEDED. I GUESS THAT'S MY QUESTION. OUT OF THE 22, DO YOU
HAVE ANY OVERDUE YOU'RE NOT FEELING YOU GET THE SUPPORT OR FOLLOW U ON. >> SO, OUT OF THOSE 22, LIKE, SOME OF THESE, LIKE THE MPD MANAGEMENT. THOSE ARE THE OVERDUE, AS WELL. >> YEAH. >> AND FOR SOME, LIKE I MENTIONED FOR THE REVIEW AND COLLECTION RIGHT NOW THE
PRIORITY IS TO MAKE SURE THEY -- CONVENTION CENTER GETS TAKEN CARE OF BEFORE. >> YEAH. >> SO IT'S NOT -- THEY'RE NOT WILLING TO DO IT. BUT JUST WHEN YOU TRY TO PRIORITIZE MORE IMPORTANT STUFF. I KNOW THISS
MORE IMPORTANT, AS WELL. BUT BASED ON THE LIMITATIONS, YOU KNOW, WITH THEIR STAFF, THEY NEED TO PRIORITIZE THEIR RESOURCES. THAT'S WHY WE HAVE SOME OF THOSE OVERDUES, AS WELL. SO IT'S NOT COMPLETELY THEY
NEED RESOURCES OR, LIKE, THEY'RE NOT WILLING TO RESOLVE SOME OF THE ISSUES. BUT THERE ARE SOME BY TWO OR THREE MONTHS. SOME ARE MORE -- SOME OF THE OLDER ONES. BUT THE OTHER ONES, IT'S ALL LESS THAN SIX MONTHS OR SO. >> YEP.
>> ALL RIGHT. SO THEY'LL BE ABLE TO CLOSE IT OUT IN THE FUTURE. >> PERFECT. FOR FUTURE MEETINGS, IF THERE'S ANY RAISING TO THE LEVEL, WOULD JUST REALLY APPRECIATE THAT KIND OF, LIKE, IDENTIFICATION OF THESE ARE THE TWO WE'RE NOT SEEING MOVEMENT ON. WITHOUT JUSTIFICATION.
LIKE THAT ONE IS -- I APPRECIATE THE CONVERSATION TODAY ABOUT HOW THEY NEED TO PRIORITIZE THAT. IT THERE ARE ANY OTHER ONES THAT COME UP. ANOTHER THANK YOU. WHEN I FIRST STARTED, THAT MBER, I THINK ALL THE OVERDUE AUDITS WERE, LIKE, 10 YEARS AGO. I APPRECIATE THAT THE OVERDUES ARE MUCH MORE RECENT. SO THANK
YOU FOR THAT. >> AND EVEN, LIKE, WE TRY TO BRING MANAGEMENT ON HAND. SO WE CAN COVER SOME OF THOSE OVERDUE ISSUES, AS WELL. >> PERFECT. THANK YOU. >> THANK YOU. >> MEMBER WILLIAMS.
>> THANK YOU, CHAIR PAYNE. MAYBE IN THAT SAME VEIN, AND I APP APOLOGIZE. BUT YOU HAVE A 2019 OPEN AUDIT ISSUE THAT WE HEARD ABOUT TODAY. I'M ASMING THAT THERE'S A SCHEDULE IN WHICH YOU WILL HAVE THAT
AUDIT ME BACK UP AGAIN. AT WHAT POINT, DOES THE NEW AUDIT OVER -- LIKE, TAKE OVER THE OLD AUDIT? AN IF THAT QUESTION DOESN'T MAKE SENSE ... >> IT DEPENDS ON THE AREA, AS WELL. AND THE SIZE OF THOSE AREAS AND WHAT WE'RE ACTUALLY
LOOKING AT. SO SOMETIMES SOME OF THOSE AUDITS. IT DEPENDS ON FIVE, SEN, 10 YEARS. IT DEPENDS ON THE TOPIC AND THE PROCESS WE'LL BE REVIEW. WE HAVE THE OFF DUTY AUDIT IN OUR FUTURE PLANS, AS WELL. SO WE WILL BE LOOKING AT THOSE.
WHETHER, YOU KNOW, THOSE THINGS ARE RESOLVED OR NOT. BASED ON THE EARLIER FINDINGS. BUT AS MPD HAS MENTIONED WI, SOME OF THE FINDINGS, WE KNOW IN AT LEAST IN TWO OR THREE YEARS. THEY HAVE PLANS TO BRING SOME
OF OF THE NEW TECHNOLOGIES IN 2027 SO WE KNOW FOR SURE, YOU KNOW, THAT MIGHT TAKE TIME. >> OKAY. >> BUT WE DO BELIEVE WE DID SOME OF THE PROCESSES BASED ON HOW CRUCIAL THAT PROCESS IS WITH THE CITY. >> OKAY. THAT MAKES SENSE.
THANK YOU. AND THEN MAYBE ONE MORE QUICK EXT COMMENT. WE TALKED ABOUT IN-PROGRESS WORK. THE PROCUREMENT PHASE II. AND IT TALKED -- IT'S TALKING ABOUT THE PROCUREMENT PROCESSES AND THE OVERSIGHT ACTIVITY. CAN I ALSO
MENTION, IF IT'S NOT ALREADY THOUGHT ABOUT, THE BACKGROUND CHECK OF THE VENDORS WHO ARE ALSO GOING TO POTENTIALLY WIN CONTRACTS. IS THA ALSO PART OF THE SCOPE OF THAT PROCUREMENT PROCESS?
>> CHAIR PAYNE AND COMMITTEE MEMBER WILLIAMS, TYPICALLY YES. WHEN I'VE DONE AUDITS LIKE THIS IN THE PAST, WE CERTAINLY LOOK AT THAT. THIS AUDIT IS IN THE PRE-PLANNING STAGE, I WOULD SAY. AND SO I WILL NOTE THAT TO MAKE
SURE THAT THAT IS INCLUDED IN OUR METHODOLOGY. I THINK THAT'S VERY IMPORTANT. DIFFERENT CONTRACTS OR TYPES OF CONTRACTS REQUIRE DIFFERENT TYPES OF BACKGROUNDS. >> SURE. >> WHETHER IT'S AN INDIVIDUAL HAVING A CERTAIN CERTIFICATION
OR, YOU KNOW, A CERTAIN MAKE UP OF THEIR LEADERSHIP TEAM. WE'LL LOOK INTO THOSE THINGS. >> THANK YOU. >> YOU'RE WELCOME. >> VICE CHAIR SINGLETON. >> THANK YOU. UMM, AH, A QUESTION ON TWO OF THE OVERDUE
AUDIT ITEMS. SLIDES 19 AND 20. THE SEXUAL ASSAULT EXAMINATION KIT AUDIT AND THE MPD PROPERTY AND EVIDENCE AUDIT. MY MEMORY FROM OUR JUNE UPDATE WAS THAT THERE WERE SOME CONSTRAINTS RELATED TO INVESTMENT THAT WERE
CAUSING DELAYS. AND REMEDIATING A COUPLE OF THOSE ISSUES. DO YOU KNOW IF THERE'SNY MOVEMENT THAT REGARD? >> TO BE EXACT, I NEED TO FOLLOW UP WITH THE MANAGEMENT, FIRST, BEFORE I ANSWER THAT QUESTION. THANK YOU.
>> NOT SEEING ANY MORE QUESTIONS. THANK YOU FOR THE PRESENTATION AND THE UPDATE. I'LL ASK THE CLERKO FILE THAT REPORT. >> CHAIR, I'M SORRY. I HAVE A FE ADDITIONAL SLIDES. >> AH, OKAY. >> IT WON'T TAKE TOO LONG HERE.
SO I I LIKE TO PROVIDE UPDATES ON WHERE WE'RE AT WITH STAFFING, CONSIDERING THE COUNCIL'S INVESTMENT IN OUR OFFICE THIS PAST SUMMER, AND, ALSO, THEIR DELIBERATIONS TO FURTHER INVEST IF OUR OFFICE FOR 2026. WE'RE EXCITED TO SHARE THAT WE'VE
BROUGHT ON TWO NEW AUDITORS THAT ONCE OUR SPECIAL REVIEW AND ADVISORY UNIT IS FULLY CREATED WITH A DIRECTOR TO HELP LEAD THAT. ERIC NGUYEN AND MAC
SCV KAWATERS. MAC COMES FROM SIMILAR OVERSIGHT FROM THE CITY OF CHICAGO. WE'RE EXCITED TO HAVE THEM AND THEIR EXPERIENCE. CURRENTLY WE'REGOIS FOR AN INTERNAL AUDITOR ICANDIDE
POSITION, AS WELL AS INTERNAL AUDITOR II. THIS HAS COME IN A LEADS POSITION. AND IF HE'S WATCHING, FOR WHATEVER REASON, I WANT TO THANK HIM. HE WAS ALSO INCREDIBLY INVOLVED IN THAT MPRB AUDIT WE HEARD ABOUT TODAY. AS
WELL AS NIKITA. SHE HELPED PULL EVERYTHING TOGETHER AT THE END. THANK YOU TO BOTH. INTERVIEWS ARE IN PROGRESS FOR THA THAT POSITION. AND THE QUALITY ASSURANCE WE SHOULD BE PERFORMING INTERVIEWS WITHIN THE NEXT COUPLE OF WEEKS. AS FAR AS
BUDGET JUS UPDATES THAT IMPACT US, COUNCIL IS VOTING ON BUDGET AMENDMENTS NOW. TODAY. FINALIZING THE 2026 BUDGET THIS WEEK. OPTIMISTICALLY WE'LL
OBTAIN ALL 2026 CURRENTLY UP FOR CONSIDERATION. WE'LL ALSO CONSIDER FUNDING, HOPULLY, FOR THE DIRECTOR OF SPECIAL REVIEW AND ADVISORY SERVICES . SO WE CAN BUILD OUT THE DIVISION. AS WELL AS A LEAD WORKER FOR THAT DIVISION THAT MAY CROSS OVER BETWEEN INTERNAL AUDIT AND THE
SPECIAL REVIEW TUITION. UNFORTUNATELY, EVERY DEPARTMENT HAS TO, YOU KNOW, PLAY A GAME OF PUSH-AND-PULL. THIS YEAR IT DOESN'T LOOK LIKE WE'LL HAVE THE FUNDING FOR THE DEPUTY CITY AUDITOR. THAT'S OKAY. WE'LL GO BACK TO THE DRAWING BOARD NEXT
YEAR. WE'LL FURTHER DISCUSS THE NEEDS OF THAT ROLE. BUT I THINK WHERE THINGS CURRENTLY STAND, BUDGET IS LOOKING STRG FOR OUR OFFICE. SO I APPRECIATE THE WORK FROM THE COUNCILMEMBERS. INCLUDING THE COMMITT CHAIR. THE LAST PIECE OF THE BUDGET
UPDATE, WE DID GO THROUGH THE PROCESS TO AMEND THE CONTRACT WITH HOGAN ADAMS, THE LAW FIRM RESISTING IN THE AFTERACTION REVIEWS. -- ASSISTING IN THE AFTER ACTION REVIEWS. IT HAS
BEEN AMENDED TO GET THROUGH JUNE OF THIS YEAR. THE REPORT SHOULD BE RELEASED IN APRIL. WE WANT TO MAKE SURE WE'RE CONSIDERUATE CONSIDERATE ANY FOLLOW UP MEETINGS. SO WE HAVE JUST, ACTULY, I'M THE LAST SIGNATURE. I GOT IT THIS
MORNING FOR THAT CONTRACT TO BE FULLY AMENDED. WE TALKED A LITTLE BIT ABOUT THE WORK FORCE OPTIMIZATION AND COMPARATIVE BENCHMARK STUDY AND REVIEW. WE'VE CONTRACTED WITH THE 65th NORTH GROUP. WHICH IS OUT OF THE SOUTHWESTERN PART OF THE
COUNTRY. BUT THE PRINCIPLE OF THAT GREW UP IN THE BROOKLYN CENTER, OR THE BROOKLYN PARK AREA. SO FAMILIAR WITH MINNEAPOLIS. FAMILIAR WITH THE TWIN CITIES. AND EXCITED TO TAKE ON THIS WORK. WE'VE HAD A KICKOFF MEETING WITH HIM. AND
WE WILL SOON BE MEETING WITHHE COO, AS WELL AS THE COMMISSIONER OF COMMUNITY SAFETY. BECAUSE WE WILL WANT SOME COLLABORATIVE EFFORTS FROM THEM TO SHARE WITH THEIR DEPARTMENT HEADS AND OTHER LEADERS IN THE CITY THAT SURVEYS WILL BE COMING OUT. AND
MEETINGS WILL FOLLOW. AND SO THIS WILL KIND OF FOLLOW CLOSELY AFTER THE MEETINGS THAT WE HAVE AND THIS WORK IS TO UNDERSTAND TOOLS THAT DIFFERENT DEPARTMENTS HAVE IMPLEMENTED TO PURSUE COST
SAVINGS. IT'S TO COMPARE STAFFING LEVELS IN VARIO DEPARTMENTS TO SISTER CITIES. SO I THINK THIS WILL BE A HELPFUL STUDY THAT WILL RESULT IN A RECOMMENDATIONS THAT COME FROM THE CONTRACTOR, BUT, ALSO, FROM OUR OFFICE THAT SHOULD
HOPEFULLY HELP THE CITY COUNCIL IN THEIR BUDGET WORK NEXT YEAR. THE LAST OF OUR UPDATES. THE NEXT YEAR, IN JANUARY, WE NEED TO HAVE AN ORGANIZATIONAL MEETING FOR THE AUDIT COMMITTEE.
SO WITH A NEW CITY COUNCIL, THAT MEANS THAT POTENTIALLY THERE COULD BE NEW CITY COUNCIL MEMBERS ON THIS AUDIT COMMITTEE. THAT'S TRUE, ALSO, FOR THE MPRB REPRESENTATIVE ON THIS COMMITTEE. SO THE CITY COUNCIL
AND MPRB WILL BE DECIDING ON THEIR LEADERSHIP AND WHO THEY'LL APPOINTO THE COMMITTEE. AND THAT NEEDS TO BE SORTED OUT IN EARLY JANUARY. AND THEN FOR THE CITIZEN MEMBERS ON THE
COMMITTEE, YOU'VE ALL BEEN APPOINTED TO THREE-YEAR TERMS. I BELIEVE HAVE JUST, AT THE END OF THIS YEAR, COMPLETED. SO THE CLERK HAS ASKED THAT WHEN THE INFORMATION GOES OUT, THAT YOU IF YOU'RE INTERESTED, PLEASE EXPRESS THAT INTEREST. REAPPLY.
AND THAT WILL GET SORTED OUT, HOPEFULLY BY THE TIME WE HAVE THAT ORGANIZATIONAL MEETING ON THE 26th. AT THAT THE MEETING, THAT'S WHEN LEARSHIP FOR THIS COMMITTEE IS DETE DETERMINED. ALSO, AT THAT MEETING, THE RULES OF THE AUDIT
COMMITTEE. I DON'T KNOW IF YOU KNOW THAT THIS DOCUMENT EXISTS. I THINK I MENTIONED IT A FEW MONTHS AGO. IT WAS LAST UPDATED IN 2010. IT STILL HAS SOME VERY SPECIFIC LANGUAGE YOU CAN TELL IS FOR THE OLD GOVERNMENT
STRUCTURE. SO I THINK WE'LL BRING INTEREST TO THAT MEETING TO DISCUSS UPDATING RULES. I THINK THERE'S A LOT WE CAN REMOVE BECAUSE IT'S BEEN INCLUDED IN UPDATE CHARTER. WE CAN FOCUS ON ROBERT'S RULES AND
LOGISTICS FOR HOLDING THESE MEETINGS. WE HAVE BEEN ADVISED BY THE CLERK'S OFFICE TO ONLY SEND E-MAIL COMMUNICATIONS TO CITY OF MINNEAPOLIS E-MAILS. I KNOW THAT'S A CHALLENGE, ESPECIALLY FOR SOME OF OUR RESIDENT MEMBERS. WE DON'T CHK THE E-MAILS VERY FREQUENTLY. THAT IS SOMETHING
WE'RE GOING TO START DOING IN JANUARY. AND, YOU KNOW, WE' SEE HOW IT GOES. WE'LL SEE BY THAT JANUARY MEETING IF PEOPLE ARE SEEING WHAT WE NEED THEM TO SEE. AND WE MAY COME UP WITH A WAY TO SEND TO YOUR PRIVATE
E-MAIL OR YOUR PERSONAL E-MAIL JUST A NOTE, "HEY, GO LOOK AT YOUR CITY E-MAIL." SO THIS HELPS WITH DATA REQUESTS AND ENSURING THAT INFORMATION IS MANAGED TRANSPARENTLY, WHICH, OF COURSE, OUR OFFICES A PROPONENT OF.
JUST REMINDER, YOU GUYS ARE GOOD AT THIS. DON'T REPLY ALL WHEN I SEND YOU SOMETHING OR ANYBODY SENDS SOMETHING FROM THE OFFICE. SO WE AVOID CREATING A SERIAL MEETING OR UNINTENTIONALLY HAVING QUORUM A IN ANY
E-MAILS. I USUALLY BLIND CC THE AUDIT COMMITTEE. EVERY ONCE IN AWHILE, I'LL SEND IT TO EVERYONE. I'LL PUT A NOTE "PLEASE DON'T REPLY ALL." THAT'S IT. WE'RE STAFFING UP. WE'RE AT NINE FOLKS NOW. WE SHOULD BE
AT ABOUT 12 WITHIN THE NEXT SIX WEEKS. WHICH IS OUR TARGET FOR 2025. AND THEN WITH THE FUNDING THAT COUNCIL IS WORKING THROUGH RIGHT NOW, WE MAY BE ABLE TO BE AT 14 OF THE 15 BY MID YEAR IN
2026. SO I'M HAPPY ABOUT THAT! ONE OF THE PRIMARY OBJECTIVES THAT I'VE HAD OVER THE LAST 10 MONTHS IS TO RIGHT SIZE THE OFFICE, BUT, ALSO, TO ELEVATE IT TO THE LEVEL THAT THE CITIZEN OR THE RESIDENTS OF MINNEAPOLIS
VOTED R THIS OFFICE TO BE AT. AND SO THAT'S WHERE A LOT OF FOCUS HAS BEEN. THAT IS IT FOR TODAY. WE WILL GLADLY ACCEPT ANY QUESTIONS OR, UMM, JUST YOU'RE WELCOME TO ALSO E-MAIL US
WITH QUESTIONS AFTER THE MEETING, TOO. >> THANK YOU, MR. TIMMERMAN. ANY QUESTIONS? OKAY. NOW I CAN DIRECT THE CLERK TO RECEIVE AND FILE THAT REPORT. AND I JUST WANT TO TAKE AN OPPORTUNITY TO, YOU KNOW, THIS BEING OUR LAST
MEETING OF THE YEAR, AND THE LAST MEETING OF THE TERM. THANK EVERYBODY. THIS HAS BEEN AN INTENSE SEASON OF CHANGE. I'LL SAY. I WANT TO THANK MR. TIMMERMAN. YOU CAME IN MID STREAM TO A LOT. THAT WAS HAPPENING. I WANT TO THANK
MR. POUDYAL, ESPECIALLY STEPPING INTO A LEADERSHIP ROLE WHILE THERE WAS A LOT GOING ON. AND AS YOU SAID, THE RESIDENTS CREATED THE CITY AUDITOR WHEN WE CREATED THE STRONG MAYOR SYSTEM IN 2021. 2022 WAS A HEAVY FOCUS
THE ADMINISTRATION AND RESTRUCTURING THE ADMINISTRATIVE SIDE OF OUR GOVERNMENT. WE RECONSTITUTED THE AUDIT COMMITTEE UNDER THE NEW FORM OF GOVERNMENT IN 2023. WE HAD A MID-TERM CHANGE ON COUNCIL. AND
I CAME ON TO CHAIR IN 2024. WE GOT A NEW CITY AUDITOR. WE HAD TO MOVE STAFF OUT OF THE AUDITOR'S OFFICE. WE ARE ADDING STAFF INTO THE AUDITOR'S OFFICE. YOU'VE TAKEN ON -- I MEAN, I THINK YOUR FIRST DAY IN COUNC
CHAMBERS, THE FAMILY OF ALLISON LUSSIER WAS DEMANDING JUSTICE FOR ALLISON. AND YOU WERE ABLE TO REALLY NAVIGATE THAT WH A LOT OF -- I DON'T KNOW, CANDOR, CLARITY. AND I'M GRATEFUL FOR YOUR LEADERSHIP. AND EVERYBODY
HERE. AND ALL OF OUR A AUDITORS. YOU HAVE BEEN ROCK STARS ALL ALONG! I WANT TO SAY A NOTE OF APPRECIATION AND I'M HOPING TO COME BACK AS CHAIR NEXT TERM. BUT IT'S NOT UP TO ME. IT'S UP TO THE BODY. SO HOPEFULLY EVERYBODY GETS AOOD
REST BETWEEN NOW AND THEN. AND I HOPE TO SEE EVERYBODY BACK NEXT YEAR! >> THANK YOU, CHAIR PAYNE. THANK YOU, AUDIT COMMITTEE. IT'S BEEN FUN THIS YEAR. HOPE TO SEE YOU ALL NEXT YEAR. >> ALL RIGHT. WELL, SEEING NO FURTHER BUSINESS BEFORE US, WITHOUT OBJECTION, I'LL DECLARE
THIS MEETING ADJOURNED.