>> GOOD AFTERNOON. MY NAME IS JASON CHAVEZ, THE CHAIR OF THE COMMITTEE OF THE WHOLE. I'M GOING TO CALL TO ORDER OUR REGULAR COMMITTEE MEETING FOR NOVEMBER 18, 2025. I WANT TO OFFER A REMINDER TO ALL MEMBERS, STAFF, AND THE PUBLIC THESE MEETINGS ARE BROADCAST LIVE TO
ENABLE GREATER PUBLIC PARTICIPATION. THESE BROADCASTS INCLUDE REAL TIME CAPTIONING AS A FURTHER METHOD TO INCREASE THE ACCESSIBILITY OF OUR PROCEEDINGS TO THE COMMUNITY. EVERYONE NEEDS TO BE MINDFUL OF THE RATE OF THEIR SPEECH. WE ASK ALL SPEAKERS TO MODERATE THE SPEED
AND CLARITY OF THEIR COMMENTS. AT THIS TIME, I'LL ASK THE CLERK TO CALL THE ROLL. >> PAYNE. >> PRESENT. >> WONSLEY. >> PRESENT. >> RAINVILLE. >> PRESENT. >> VETAW. >> PRESENT. >> ELLISON IS ABSENT. OSMAN. >> PRESENT. >> CASHMAN. >> PRESENT. >> JENKINS IS ABSENT. CHUGHTAI.
IS ABSENT. KOSKI. >> PRESENT. >> PALMISANO. >> PRESENT. >> VICE CHAIR CHOWDHURY. >> PRESENT. >> CHAIR CHAVEZ. >> PRESENT. >> THERE ARE 10 MEMBERS PRESENT. >> WE HAVE A QUORUM. BEFORE WE START WITH THE CONSENT AGENDA, WE'LL BEGIN BY WITH OUR STANDING
COMMITTEE REPORTS. FIRST, BEGIN WITH THE ADMINISTRATION AND ENTERPRISE OVERSIGHT COMMITTEE. CHAIRED BY COUNCILMEMBER WON WONSLEY. >> THANK YOU, MR. CHAIR. THE ADMINISTRATION AND ENTERPRISE OVERSIGHT COMMITTEE IS BRINGING
FORWARD 22 ITEMS. THE FIRST IS A GIFT ACCEPTANCE FROM THE CITIES TODAY INSTITUTE FOR LODGING AND MEAL EXPENSES. TWO IS A BID FOR PUBLIC SIDEWALK SNOW AND ICE REMOVAL. THREE IS A BID FOR TARGET CENTER STEAM
STATION IMPROVEMENTS. FOUR IS A BID FOR FRIDAYLY SOFTENING PLANT LIME SYSTEM REPLACEMENT. FIVE IS A BID FOR LYNDALE AVENUE NORTH TRAFFIC CONTROL SIGNAL SYSTEMS AND STORM SEWER
PEDESTRIAN CURB RAMPS IMPROVEMENTS. SIX IS MASTER CONTRACTS FOR ELIGIBLE PROVIDERS FOR WORK FORCE DEVELOPMENTS FOR
2026 THROUGH 2028. SEVEN SUBPOENA A CONTRACT FOR THE KODET ARCHITECTURAL GROUP FOR THE ARCHITECTURE ON THE ENGINEERING SERVICES FOR THE CARPENTER AND MECHANIC SHOP ON THE FRIDLEY WATER TREATMENT CAMPUS. EIGHT IS A CONTRACT AMENDMENT FOR H ORCHLT GEN
ADAMS, PLLC FOR AFTER-ACTION REVIEWS AND REPORTS. NINE IS A CONTRACT AMENDMENT WITH SHEEHY CONSTRUCTION COMPANY FOR LIGHTING REPLACEMENT IN TARGET CENTER ESCALATOR LOBBY. 10 IS A CONTRACT AMENDMENT WITH TI-ZACH CONCRETE, INC. FOR PHILLIPS
TRAFFIC SAFETY PROJECT. 11 IS A CONTRACT AMENDMENT WITH BOLTON AND MENK, INC. FOR ENGINEERING AND DESIGN SERVICES FOR BRIDGE 9 IMPROVEMENTS PROJECT. 12 IS A CONTRACT AMENDMENT FOR CERTIFIED LANGUAGES, LLC FOR REMOTE INTERPRETING SERVICES. 13 IS CONTRACT AMENDMENTS WITH
MULTIPLE VENDORS FOR COMMUNITY TRAUMA RESPONSE SERVICES. 14 IS A CONTRACT AMENDMENT WITH VARIOUS IMMIGRATION LEGAL SERVICES PROVIDERS. 15 IS CONTRACTS WITH VARIOUS ORGANIZATIONS FOR PARTNERSHIP ENGAGEMENT FUND PROJECTS. 16 IS
COOPERATIVE FUNDING AGREEMENT WITH MINNESOTA HISTORICAL SOCIETY FOR SAINT ANTHONY FALLS HERITAGE BOARD. 17 IS MINNEAPOLIS ADVISORY COMMITTEE ON PEOPLE WITH DISABILITIES APPOINTMENTS. 18 IS 2025 PROPERTY TAX SPECIAL
ASSESSMENT OF DELINQUENT UTILITY CHARGES. 1 19 LEGAL SETTLEMENT OF JARED MOORE. 20 IS A LEGAL SETTLEMENT MDCR
CHARGE 23-09198. 22 IS A LEGAL SETTLEMENT MARION LOU VIS V. CITY OF MINNEAPOLIS. AND 22 IS A CONFERENCE, LODGING, AND MEAL EXPENSES. AND WITH THAT, I'LL STAND FOR ANY QUESTIONS. >> THANK YOU. I'D LIKE TO ACKNOWLEDGE WE'VE BEEN JOINED BY
COUNCIL VICE PRESIDENT CHUGHTAI. SEEING NO QUESTIONS, WE'LL MOVE ON TO THE BUDGET COMMITTEE. >> THANK YOU, BRINGING FORWARD
ONE ITEM. A PASSAGE OF RESOLUTION IMPROVING THE ADJUSTED 20-YEAR NEIGHBORHOOD PARK PLAN GUARANTEED MINIMUM AMOUNTS DUE TO INFLATION. I'LL STAND FOR ANY QUESTIONS.
>> THANK YOU. WE'LL MOVE ON TO THE BUSINESS, HOUSING, AND ZONING COMMITTEE CHAIRED BY COUNCILMEMBER OSMAN. >> THANK YOU. BUSINESS, HOUSING, AND ZONING COMMITTEE IS BRINGING 22 ITEMS TO THURSDAY COUNCIL MEETING. ONE IS AIMPROA -- APPROVED
ORDINANCE RELATED TO HERITAGE PRESERVATION REGULATIONS. TWO IS A SIDEWALK CAFE LICENSE FOR BABII CAJUN. THREE IS AN EXTENDED HOUR LICENSE FOR U TOBACCO. FOUR IS SIP OF SILK.
FIVE IS APPROVING ANNUAL LEVIES FOR SPECIAL ASSESSMENTS. SIX IS DENYING AN APPEAL FOR THE PROPERTY AT 2811 BROOKEWOOD TERRACE. SEVEN IS CONSIDERING
AN APPEAL FROM 1717 DEVELOPERS DEMOLISH THE JOHN COOK HOUSE. THIS ITEM WAS SENT FORWARD WITHOUT RECOMMENDATION. EIGHT IS APPROVING THREE LIQUOR LICENSES. NINE IS APPROVING SEVEN LIQUOR LICENSE RENEWALS. 10 IS APPROVING 13 GAMBLING LICENSE RENEWALS. 11 ACCEPTING
A GRANT FROM THE STATE FOR DISLOCATED WORKERS. 12 IS APPROVING A DESERTIFICATION OF THREE TIF DISTRICTS. 14 IS
RIVER NORTH DEVELOPMENT. 14 IS AUTHORIZING INFORMATION TO TO THE NOAH PRESERVATION FUND. 15 IS AMENDING THE CONTRACT WITH KMA DEVELOPMENT FOR THE PROPERTY AT 1200 WEST BROADWAY. 16 IS APPROVING A NEW STREET NAME FOR
KIRK WASHINGTON JR. SUBMITTED BY COUNCILMEMBER ELLISON. 17 IS APPROVING A NEW STATE NAME CHANGE SUBMITTED BY COUNCILMEMBER ELLISON. 18 IS APPROVING APPROPRIATION FOR DEMOLISHING TWO PROPERTIES OF
THE CITY. 19 IS APPROVING RESTATED LAND SALE FOR HOMES FOR HOMEYS FOR THE EMERGENCY PILOT PROGRAM. 20 IS APPROVING ANNUAL AFFORDABLE TRUST FUND HOUSING
AWARD RECOMMENDATION. 21 IS APPROVING RESTORATION OF 9% LOW-INCOME TAX CREDIT. AND LASTLY, ITEM 22 IS APPROVING, AS AMEEDED, AN ORDINANCE RELATED TO SIGN AGE ON PREMISES. THIS WAS
APPROVED AS AMENDED DURING THE BUSINESS COMMITTEE LAST THURSDAY. WITH THAT, I'LL STAND FOR QUESTIONS. >> THANK YOU. SEEING NO ONE ON QUEUE, WE'LL MOVE ON TO THE CLIMATE AND INFRASTRUCTURE COMMITTEE. COUNCILMEMBER CASHMAN. >> THANK YOU. WE HAVE 10 ITEMS.
ONE IS A RESOLUTION HONORING STAFF AND CONTRACTORS THAT WORKED ON THE HENNEPIN AVENUE SOUTH RECONSTRUCTION PROJECT. TWO IS RELATED TO THE FIRST AVENUE SOUTH RECONSTRUCTION PROJECT FROM FRANKLIN TO GRANT. AND HAS RESOLUTIONS ORDERING THE WORK TO PROCEED ADOPTING SPECIAL ASSESSMENTS AND REQUESTING THE
BOARD OF ESTIMATE AND TAXATION AUTHORIZE ISSUANCE AND SALE OF ASSESSMENT BONDS AND ORDER THE ABANDONMENT AND REMOVAL OF AREA WAYS AND CONFLICT WITH THE PROJECT. THREE IS RELATED TO CEDAR AVENUE RECONSTRUCTION FROM 24th STREET EAST TO LAKE
STREET EAST AND RESOLUTIONS ORDERING THE WORK TO PROCEED. ADOPT SPECIAL ASSESSMENTS, REQUEST THE BOARD OF ESTIMATION AND TAXATION TO AUTHORIZE ISSUANCE AND SALE OF ASSESSMENT BONDS AND ABANDONMENT AND REMOVAL OF AREA WAYS AND CONFLICT WITH THE PROJECT. FOUR
IS RELATED TO LO LOWRY AVENUE NORTHEAST. PHASE TWO. FROM MARSHALL STREET NORTHEAST TO WASHINGTON STREET NORTHEAST. AND HAS SIMILAR RESOLUTIONS TO THE PAST TWO ITEMS. FIVE IS AUTHORIZING A SUBORDINATE FUNDING AGREEMENT WITH THE MET COUNCIL FOR LOCAL WORK DESIGN
AND ADMINISTRATIVE COSTS RELATED TO THE BLUELINE EXTENSION. SIX IS AMENDING 2025 CAPITAL IMPROVEMENT APPROPRIATIONS TO AUTHORIZE CLOSURE. AND APPROPRIATION ADJUSTMENTS FOR CAPITAL PROJECTS AND PROGRAMS. AS WELL AS REALLOCATIONS AND REDISTRIBUTIONS OF EXCESS FUNDS. SEVEN IS AUTHORIZING A
COOPERATIVE AGREEMENT WITH HENNEPIN COUNTY FOR CEDAR AVENUE RECONSTRUCTION. EIGHT IS AUTHORIZING A UTILITY EASEMENT WITH THE PARK BOARD FOR STORM, SEWER, AND STORMWATER BASINS WITHIN COLUMBIA GOLF COURSE AND THE PARK. NINE IS JOINT POWERS AGREEMENT WITH THE PARK BOARD
FOR PARKWAY PAVING AND REPAIR AND RECONSTRUCTION. AND, FINALLY, 10 IS RESOLUTION UPDATING THE RESTRUCTURING RIGHTS FOR ELECTRIC VEHICLE CHARGING IN THE PUBLIC RIGHT-OF-WAY AS PART OF THE EV SPOT NETWORK PILOT. I'LL STAND FOR QUESTIONS.
>> THANK YOU. SEEING NO ONE ON QUEUE, WE'LL GO ON TO THE INTERGOVERNMENTAL RELATIONS COMMITTEE. CHAIRED BY VICE CHAIR CHOWDHURY. >> THANK YOU, COUNCILMEMBER CHAVEZ. OUR IGR COMMITTEE IS
JUST BRINGING FORWARD FOUR RECEIVE AND FILE -- IT'S ITEM NUMBER ONE 2026 LEGISLATIVE POLICY PRIORITIES. AND TWO PRESENTATION ON 2025 FEDERAL LEGISLATIVE UPDATES.
>> THANK YOU. SEEING NO ONE ON QUEUE. WE'LL GO TO THE PUBLIC HEALTH AND SAFETY COMMITTEE. WITH THE VICE CHAIR COUNCILMEMBER WONSLEY. >> THANK YOU, CHAIR CHAVEZ. THE PUBLIC HEALTH AND SAFETY COMMITTEE WILL BE BRINGING FORWARD TWO ITEMS. THE FIRST IS
A OPIOID OVERDOSES AND POSSESSION OF NALOXONE. TWO IS A GRANT FROM THE STATE OF MINNESOTA THROUGH THE CITY OF CRYSTAL POLICE DEPARTMENT TO IMPROVE THE SAFETY OF MINNEAPOLIS ROADS. WITH THAT,
I'LL STAND FOR QUESTIONS. >> THANK YOU. AND THERE IS NO ONE ON QUEUE. SO WE'LL NOW GO ON TO THE CONSENT AGENDA. THERE ARE THREE ITEMS IN TOTAL ON THE CONSENT AGENDA. ONE IS A PUBLIC HEARING FOR THE NEXT MEETING ON DECEMBER 9 TO CONSIDER AN
ORDINANCE RELATED TO EMPLOYEE AUTHORITY AND IMMIGRATION MATTERS. TWO IS ALSO SETTING A PUBLIC HEARING FOR DECEMBER 9, 2025 TO CONSIDER THE APPOINTMENT OF PATRICK BURNS TO ETHICAL PRACTICES BOARD. AND, LASTLY, ITEM THREE IS REFERRING TO STAFF ORDINANCE RELATED TO CITY'S
GOVERNMENT STRUCTURE IMPLEMENTATION ORDINANCE. WITH THAT, ANY DISCUSSIONS FROM COMMITTEE MEMBERS? SEEING NO ONE ON QUEUE. AND SEEING NO FURTHER DISCUSSION I'LL MOVE TO SET ITEMS ONE AND TWO FOR PUBLIC HEARINGS ON DECEMBER 9th AT
1:30:00 P.M. COMMITTEE OF THE WHOLE. AND REFER ITEM THREE TO STAFF. ON THAT MOTION, ALL THOSE IN FAVOR SAY AYE. OPPOSED SAY NAY. ABSTENTIONS? THE AYES HAVE IT AND THAT MOTION IS CARRIED. NOW, MOVING ON TO THE DISCUSSION. WE HAVE ONE ITEM,
WHICH IS A RESOLUTION THAT ADOPTS AN ENTERPRISE POLICY FRAMEWORK. CITY CLERK CASEY CARL IS HERE TO PRESENT MORE ON THE ITEM FOR US. >> THANK YOU. GOOD AFTERNOON, MR. CHAIRMAN. CASEY KARL. PRIVILEGE OF SERVING AS CLERK FOR THE CITY OF MINNEAPOLIS. MAY IT PLEASE THE COMMITTEE, AS THE CHAIR INDICATED, I'M HERE TO
PRESENT A NEW POLICY FRAMEWORK FOR THE CITY AND TO REQUEST YOUR FORMAL APPROVAL OF THAT FRAMEWORK AS WELL AS A SERIES OF RELATED ACTIONS. I SENT AN
E-MAIL, BUT 2 2004 THE COUNCIL AND MAYOR ADOPTED A FORMAL POLICY ON POLICIES. SET FORWARD IN COUNCIL ACTION NUMBER 2004A096 OF. THAT ACTION ESTABLISHED A UNIFORM PROCESS TO CREATE CITY POLICIES, IT AUTHORIZED THE FORMATION OF A
POLICY REVIEW GROUP TO BE RESPONSIBLE FOR THE INTERNAL REVIEW AND VETTING PROCESSES OF NEW POLICIES, AND IT AUTHORIZED THE CREATION OF A POLICY LIBRARY. UNFORTUNATELY, THE IMPLEMENTATION OF THAT VISION FOR A UNIFORM POLICY SYSTEM WAS FUMBLED FROM ALMOST THE
BEGINNING. THE PRG WAS REDUCED TO AN EDITORIAL ROLE THAT FOCUSED PRIMARILY ON CORRECT GRAMMAR RATHER THAN SUBSTANTIATIVE CONTENT. THE LIBRARY WAS LARGELY ABANDONED DUE TO LACK OF RESOURCES, AND THE POLICY PROCESS BECAME MORE OF AN AD HOC CHOOSE YOUR OWN ADVENTURE APPROACH, RATHER THAN A CONSISTENT STANDARD PRACTICE
ACROSS THE ENTERPRISE. AS A CONSEQUENCE, IT'S DIFFICULT TO KNOW WHAT POLICIES THE CITY HAS IN PLACE, THE CURRENCY OF THOSE POLICIES, AND WHETHER THEY REMAIN LEGALLY EFFECTIVE OR HAVE POTENTIALLY BEEN REPLACED AND, IN MANY CASES, IT'S CHALLENGING TO LOCATE OUR EXISTING POLICIES. FURTHER MORE, THE CITY'S BASIC GOVERNMENT STRUCTURE WAS
FUNDAMENTALLY CHANGED IN 2021, WHICH VOTERS APPROVED THE LEGISLATIVE COUNCIL EXECUTIVE MAYOR SYSTEM. WHICH SEPARATED POWERS BETWEEN COUNCIL AND MAYOR. UNDER THAT SYSTEM, THE MAYOR IS THE CHIEF EXECUTIVE OFFICER HAS CONTROL OVER THE DAILY OPERATIONS OF THE CITY. THAT NEW STRUCTURE IS NOT
REFLECTED IN THE CITY'S EXISTING POLICY. RATHER THAN ADDRESS POLICIES ON A ONE-OFF BASIS, STAFF DETERMINED THAT AN UPDATE TO THE ESSENTIAL CITY POLICY FRAMEWORK WAS A BETTER APPROACH. SO WE MIGHT UPDATE AND ADDRESS ALL POLICIES ON A MORE HOLISTIC GO. FORWARD BASIS. OVER MUCH OF THE
PAST YEAR, AS WE'VE TACKLED ANY NUMBER OF OTHER PROPOSALS AND CHALLENGES, THE OFFICES OF CITY CLERK AND CITY ATTORNEY HAVE REVIEWED, REVISED, AND UPDATED THAT ESSENTIAL POLICY FRAMEWORK. THE RESULT OF WHICH IS THE GUIDE TO THE CITY'S POLICY FRAMEWORK. AND A COPY OF THE NEW GUIDE WAS INCLUDED IN THE
BRIEFING MATERIALS. THIS GUIDE DEFINES THE VARIOUS LEGAL AUTHORITIES IN ORDER WHICH CONSTITUTE THE EXTERNAL POLICY FRAMEWORK WITHIN WHICH THE CITY EXISTS AND OPERATES. IT THEN DEFINES THE INTERNAL CATEGORIES OF POLICIES, AND FOCUSES ON REGULAR -- WHICH
FOCUS ON REGULATING AND ADOPTING THE REGULATIONS OF CITY GOVERNMENT. THE GUIDE IDENTIFIES THE ROLES AND RESPONSIBILITIES OF KEY STAKEHOLDERS, WHO ARE INVOLVED IN THE CITY'S POLICY PROCESS. THIS PRESENTATION SUMMARIZES THE KEY ELEMENTS OF THAT GUIDE. WHICH WE REQUEST BE FORMALLY ADOPTED BY CITY COUNCIL. TO
THAT END, A RESOLUTION HAS BEEN PREPARED AND INCLUDED IN YOUR BRIEFING MATERIALS. SO YOU'VE HEARD ME STATE BEFORE THAT THE CITY OF MINNEAPOLIS IS A MUNICIPAL CORPORATION THAT EXISTS WITHIN THE STATE OF MINNESOTA. ITS ORGANIZED AND OPERATES ON THE PROVISIONS OF THE HOME-RULE CHARTER. THIS
SLIDE ATTEMPTS TO VISUALIZE THAT LEGAL AND POLICY FRAMEWORK. SO AS YOU CAN SEE, ON THAT SLIDE, THE FRAMEWORK IS DERIVED FROM AND IS DETERMINED BY AN INTERLOCKING SYSTEM OF APPLICABLE LAWS. IT DICTATES HOW FORMAL AUTHORITY IS DEFINED, DELINEATED, AND DELEGATED ACROSS
AND WITHIN THE CITY GOVERNMENT. HOW DECISIONS ARE OPERATALLIZED, MONITORED, AND EVALUATED. AND HOW GOVERNMENT SERVICES ARE DELIVERED. THESE VARIOUS LEGAL AUTHORITIES ARE ORGANIZED IN A H HIERARCHY SHOWN ON THE SLIDE. THE HIGHEST ARE FEDERAL AND STATE LAWS APPLICABLE TO THE
CITY. WITHIN THAT OUTER MOST LEVEL IS THE CITY'S CHARTER. AS YOU'VE HEARD BEFORE, THE CITY CHARTER IS THE CITY'S CONSTITUTION. IT IS THE PRIMARY LEGAL AUTHORITY UNDER WHICH THE CITY EXISTS AND OPERATES. SUBORDINATE TO THE CHARTER IS THE CODE OF ORDINANCES. WHERE THE CITY CHARTER IS OUR
CONSTITUTION, THE CODE OF ORDINANCES IS THE CODIFIED BODY OF MUNICIPAL LAW ENACTED BE I THE CITY. AND WITHIN THAT, AT THE INTERRER MOST LEVEL ARE THE OFFICIAL ACTS OF THE CITY. DEFINED BY THE CHARTER. THESE ARE CLASSIFIED INTO THREE CATEGORIES. FIRST, ORDINANCES. WHICH ARE
ESSENTIALLY MUNICIPAL STATUTES. SECOND, RESOLUTIONS, WHICH ARE FORMAL ACTS THAT USUALLY RELATE TO MUNICIPAL PRIORITIES, POLICIES, AND POSITIONS. AND THEN, THIRD, ACTIONS. ACTIONS ENCOMPASS ALL THE OTHER KINDS OF OFFICIAL ACTS THAT THE CITY DOES, WHICH ARE NOT DONE BY
MEANS OF AN ORDINANCE OR A RESOLUTION. AS YOU CAN SEE ON THE SLIDE, THE VARIOUS LEVELS OF APPLICABLE LAWS WORK LIKE A SET OF NESTED BOWLS. THE SPH FEDERAL STATE LAWS BEING THE OUTER MOST. IF YOU'RE FOLLOWING
ALONG IN THE GUIDE, I'VE JUST COVERED PAGES 1 AND 2. THIS PART OF THE FRAMEWORK LARGELY ADDRESSES THE EXTERNAL FACING POLICIES BID CITY FOR COMMUNITY GOVERNANCE. IN SLIDE ATTEMPTS TO PROVIDE THE SAME VIEW BUT THROUGH THE LENS
OF GOVERNMENT STRUCTURE. SO HIGHEST LEVEL YOU CAN SEE, WE HAVE ENTERPRISE POLICIES. WHICH ARE ADOPTED BY THE CITY'S GOVERNING BODY. IT'S THE COUNCIL AND THE MAYOR. WORKING TOGETHER. THE GOVERNING BODY IS THE COMBINATION OF THE CITY'S LEGISLATIVE COUNCIL AND THE EXECUTIVE MAYOR. BY STATE LAW,
EVERY CITY MUST HAVE A GOVERNING BODY. IT IS THIS GOVERNING BODY, WHICH HOLDS ALL THE POWERS OF A MUNICIPAL CORPORATION THAT ARE DELEGATED BY THE STATE TO BE EXERCISED AT THE LOCAL LEVEL. SO AT THAT HIGHEST LEVEL, THEN, AGAIN, THESE ENTERPRISE POLICIES ARE ACTIONS TAKEN BY THE COUNCIL AND THE MAYOR. ENTERPRISE
POLICIES ARE BINDING ON THE CITY ENTERPRISE, AND ARE APPLICABLE TO ALL DEPARTMENTS UNLESS SPECIFICALLY PROVIDED OTHERWISE. THEY ARE THE HIGHEST LEVEL OF POLICY WITHIN THE ENTERPRISE. AND JUST AS THE CITY MAY NOT TAKE ACTION IN CONFLICT WITH HIGHER LEVELS OF LEGAL AUTHORITY, FOR EXAMPLE STATE AND
FEDERAL LAWS. SO, TOO, MUST ALL LOWER LEVELS OF POLICY BE WITHIN THE SCOPE OF ENTERPRISE POLICIES ADOPTED BY THE COUNCIL AND MAYOR. ENTERPRISE POLICIES ARE INTENDED TO ESTABLISH CONSISTENT STANDARDS FOR THOSE MATTERS THAT ARE GENERAL ENTERPRISE-WIDE
APPLICABLE WITHIN THE GENERAL POLICY-MAKING AUTHORITY OF THE CITY COUNCIL. SO YOU CAN SAY ENTERPRISE POLICIES ARE NOT ABOUT OPERATIONS OR MANAGEMENT FUNCTIONS. ENTERPRISE POLICY IS ESSENTIALLY A HIGH-LEVEL STATEMENT OF VALUES DERIVE FROM THE CITY'S MISSION, VISION, AND PURPOSE. THEY ARE USED TO
ARTICULATE JOVAN ALL GOALS, PRIORITIES WITH, AND OBJECTIVES. THE RESULTS OR THE OUTCOMES TO BE ACHIEVED, AND THE STANDARDS THAT GUIDE THE ENTERPRISE OF PURSUIT OF THE GOALS, PRIORITIES, RESULTS, AND OUTCOMES. AT A MACRO LEVEL, ENTERPRISE POLICIES USUALLY ARE
FOCUSED ON ADDRESSING QUESTIONS THAT ADDRESS WHY, WHAT, AND FOR WHOM. ENTERPRISE POLICIES ARE TO BE MADE BY RESOLUTION FOLLOWING THE COUNCIL'S STANDARD LEGISLATIVE PROCESS. THE ADOPTED ENTERPRISE POLICY ARE TO BE CODIFIED IN THE CITY'S POLICY LIBRARY, FOR UNIVERSAL ACCESS.
AS NOTED IN THE GUIDE, THE TERM "UNIVERSAL ACCESS" MEANS THAT THE POLICY IS FILED WITH THE OFFICE OF CITY CLERK, IS POSTED IN THE CITY'S DIGITAL POLICY LIBRARY, IS DISTRIBUTED TO ALL DEPARTMENTS, AND AS PUBLIC DATA UNDER THE MINNESOTA GOVERNMENT DATA PRACTICES ACT, IS AVAILABLE
TO THE PUBLIC UPON REQUEST. THAT TAKES CARE OF THE BLUE ENTERPRISE POLICIES AT THE TOP. BELOW THAT LEVEL OF ENTERPRISE POLICIES ARE ADMINISTRATION POLICIES. THESE ARE SHOWN IN GREEN ON THE SLIDE. WITHIN THE PER VIEW OF THE MAYOR AND BY
EXTENSION THE MAYOR'S CABINET OF EXECUTIVE OFFICERS. AN ADMINISTRATION POLICY IS A POLICY ISSUED BY THE MAYOR TO ESTABLISH POLICY OR TO PROVIDE DIRECTION, CLARITY, OR INSTRUCTION TO THE EXECUTIVE BRANCH, THE CITY'S ADMINISTRATION, UNDER THE MAYOR'S AUTHORITY. PURSUANT TO CITY CHARTER. AND
ADMINISTRATION POLICY MAY BE APPLICABLE TO THE EMPIRE ADMINISTRATION OR TO SPECIFIC DEPARTMENTS, DIVISIONS, AND UNITS WITHIN THE EXECUTIVE BRANCH. ADMINISTRATION POLICIES COULD BE USED TO ADDRESS ADMINISTRATIVE, MANAGEMENT, AND OPERATIONAL ISSUES. AND PROVIDE SPECIFIC GUIDANCE OR INSTRUCTION
FROM THE MAYOR. WHERE ENTERPRISE POLICIES FOCUS ON QUESTIONS OF WHY, WHAT, AND FOR WHOM. ADMINISTRATION POLICIES TEND TO FOCUS ON QUESTIONS ABOUT BY WHOM, WHEN, WHERE, HOW, HOW MUCH, AND OTHER TYPES OF MANAGEMENT-LEVEL ISSUES.
ADMINISTRATION POLICY CANNOT CONFLICT WITH AN ENTERPRISE POLICY. BUT MUST OPERATE WITHIN THE PARAMETERS THAT ARE CREATED BY APPLICABLE LAWS AND ENTERPRISE POLICIES. ADMINISTRATION POLICIES ARE PROMULGATED BY EXECUTIVE ORDER. AND AS WE HAVE SEEN AND EXPERIENCED OVER THE PAST FEW
YEARS, EXECUTIVE ORDERS ARE MADE IN WRITING BY THE MAYOR, AND BECOME EFFECTIVE ONCE THEY'RE FILED WITH THE OFFICE OF CITY CLERK. ADMINISTRATION POLICIES ARE NOT OFFICIAL ACTS OF THE GOVERNING BODY. SO THEY ARE NOT PUBLISHED IN THE CITY'S OFFICIAL NEWSPAPER. LIKE ENTERPRISE POLICIES ARE. HOWEVER, THEY
WILL BE CODIFIED IN THE CITY'S POLICY LIBRARY FOR UNIVERSAL ACCESS. THIS ENSURES BOTH TRANSPARENCY AND ACCOUNTABILITY TO THE PUBLIC FOR EXECUTIVE ORDERS AND ADMINISTRATION POLICIES. FINALLY, AT THE LOWEST LEVEL, DEPARTMENT POLICIES ARE ADOPTED,
IMPLEMENTED, AND ENFORCED AT THE DEPARTMENT OPERATING LEVEL. THESE POLICIES REFLECT DELEGATED AUTHORITY WITHIN ENTERPRISE AND ADMINISTRATION POLICIES. THEY ARE USED TO AMPLIFY, CLARIFY, OR TO PROVIDE SPECIFIC DIRECTION WITHIN THE DEPARTMENT ABOUT THE IMPLEMENTATION, ADMINISTRATION,
AND ENFORCEMENT OF ENTERPRISE OR ADMINISTRATION POLICIES. THEY ALSO CAN BE USED TO ESTABLISH DEPARTMENTAL WORK RULES AND STANDARDS, TIED TO PERFORMANCE EXPECTATIONS, OR TO IMPLEMENT THE AUTHORITY THAT HAVE HAS BEEN DELEGATED TO DEPARTMENTS TO CARRY OUT THEIR WORK. THE OTHER
PIECE YOU'LL NOTICE ON THIS SLIDE IS THE POLICY REVIEW GROUP. OR PRG. THIS IS A GROUP THAT HAS BEEN CREATED TO FUNCTION AS THE INTERNAL POLICY REVIEW TEAM. THIS GROUP WILL BE RESPONSIBLE FOR REVIEWING, MONITORING, MAKING RECOMMENDATIONS FOR, AND
ASSURING REGULAR REVIEWS OF ALL ENTERPRISE AND ADMINISTRATION POLICIES. IT WILL MANAGE THE INTERNAL VETTING PROCESS FOR POLICY PROPOSALS, AND ASSURE REGULAR REVIEWS OF ALL EXISTING POLICIES. THE WORK OF THE PRG WILL BE FACILITATED BY THE CITY
OPERATIONS OFFICER, AND ITS MEMBERS WILL INCLUDE THE CITY ATTORNEY AND THE CITY CLERK OR THEIR DESIGNEE. IT WILL ALSO INCLUDE OTHER DEPARTMENT REPRESENTATIVES TO ENSURE AN APPROPRIATE BALANCE OF PERSPECTIVES AND CROSS DEPARTMENTAL DISCIPLINES ARE ENGAGED IN THE CITY'S INTERNAL
POLICY DEVELOPMENT AND REVIEW PROCESSES. SO THIS IS THE STRUCTURE ANTICIPATED BY THE NEW ENTERPRISE POLICY FRAMEWORK REFLECTING GOVERNMENT STRUCTURE. ON THIS SLIDE, WHAT I'VE DONE IS ADD THE POLICIES I JUST DESCRIBED, AS YOU CAN SEE TO THE
RIGHT ON THIS SLIDE. SO IF YOU HAVE THE PRIMARILY INTERNAL-FACING POLICY CATEGORIES IN ADDITION TO THE BASIC LEGAL FRAMEWORK THAT I DESCRIBED EARLIER. THE ADMINISTRATION, OR THE ENTERPRISE, ADMINISTRATION, AND DEPARTMENT POLICIES NEST TOGETHER WITHIN THE CITY'S OFFICIAL ACT. BUT THEY'RE
PULLED OUT HERE ON THE SLIDE FOR EASY IDENTIFICATION AND CLASSIFICATION PURPOSES. AS I NOTED EARLIER, YOU COULD SEPARATE THIS FRAMEWORK INTO THE PRIMARILY EXTERNAL-FACING POLICY FUNCTIONS FOCUSED ON COMMUNITY GOVERNANCE. THOSE WOULD BE DONE ON THE IMAGE TO THE LEFT. AND
THOSE THAT ARE PRIMARILY INTERNAL-FACING FUNCTIONS FOCUSED ON ENTERPRISE, DIRECTION, AND REGULATION, WHICH ARE THOSE LARGELY FOCUSED OR SHOWN ON THE RIGHT OF THE IMAGE. THE INTERNAL-FACING POLICY FRAMEWORK ADDRESSES THE ORGANIZATION, PLANNING, DIRECTION, AND OVERSIGHT OF THE DATA-TO-DAY OPERATIONS OF THE
CITY. AND DELIVERY OF THE CITY'S SERVICES AND PROGRAMS. TOGETHER THE TWO PARTS OF THE POLICY FRAMEWORK WORK IN TANDEM TO PROVIDE BOTH COMMUNITY GOVERNANCE AND ENTERPRISE REGULATION. THAT SUMMARIZES THE OVERVIEW OF THE GUIDE OF THE
CITY POLICY FRAMEWORK. STAFF, AS I MENTIONED, PREPARED A RESOLUTION, IF ADOPTED, WOULD ACCOMPLISH SEVERAL OUTCOMES I'VE GONE OVER BUT LISTED HERE IN SUMMARY. FIRST, WOULD FORMALLY ADOPT THAT GUIDE TO THE CITY'S POLICY FRAMEWORK AS THE FOUNDATION FOR THE NEW ENTERPRISE POLICY ON POLICIES.
AT THE SAME TIME, IT WOULD RESEND THE PREVIOUS ACTION FROM 2004, WHICH AS I NOTED IS OUTDATED AND DOESN'T REFLECT THE CITY'S GOVERNANCE STRUCTURE. THE GUIDE IS INCLUDED IN YOUR BRIEFING MATERIALS. AND WILL BE ATTACHED AN EXHIBIT DO.
SECOND, AS PROVIDED IN THE GUIDE THE VARIOUS CATEGORIES OF CITY POLICY WOULD BE DEFINED. A AS OUTLINED. ALIGNING WITH THE NEW GOVERNMENT STRUCTURE. ENTERPRISE POLICIES WOULD BE THE SHARED RESPONSIBILITY OF THE CITY'S GOVERNING BODY, ADMINISTRATION IS THE MAYOR'S RESPONSIBILITY, AND THE MAYOR'S
CABINET, AS APPROPRIATE. AND DEPARTMENT POLICIES WITHIN THE AUTHORITY DELEGATED TO THE DEPARTMENTS UNDER BOTH ENTERPRISE AND ADMINISTRATION POLICIES. AND ANY APPLICABLE LAWS. THIRD, AUTHORITY FOR POLICY AND SPECIFIC ROLES AND RESPONSIBILITIES ARE CLEARLY ARTICULATED WITHIN THE GUIDE,
WHICH REFLECTS, AS I SAID, THE NEW GOVERNMENT STRUCTURE. AND, FINALLY, IT AUTHORIZES THE CREATION OF A NEW POLICY REVIEW GROUP TO SERVE AS THE CITY'S INTERNAL POLICY REVIEW AND EVALUATION TEAM. AS WELL AS THE DEVELOPMENT AND MAINTENANCE OF A CITY POLICY LIBRARY. TO PROVIDE
ACCESS TO CITY POLICIES. I SHOULD ALSO NOTE THAT THE COUNCIL DID ALLOCATE OR REALLOCATE FUNDS IN THIS YEAR'S BUDGET FROM THE LEGISLATIVE DEPARTMENT TO PAY FOR THE ACQUISITION OF A NEW ENTERPRISE POLICY MANAGEMENT SYSTEM. THAT
WORK WAS FOUNDATIONAL TO OUR UNDERSTANDING OF WHAT THE NEEDS OF THE ENTERPRISE WERE. AND SO, AS THE ATTORNEY AND CLERK'S OFFICES FINALIZE THIS WORK, OUR INTENTION WAS TO TURN TO THE WORK OF ACQUIRING THAT NEW SYSTEM. WE STILL HAVE THE $300,000 THAT COUNCIL AUTHORIZED
FOR THE ACQUISITION OF THAT NEW SYSTEM IN OUR BUDGET. WE HAVE ALREADY CONSULTED WITH PRESIDENT PAYNE. WE ANTICIPATE REQUESTING THAT MONEY BE ROLLED OVER TO THE 2026 FISCAL YEAR BUDGET. SO WE CAN COMPLETE THE WORK OF PROCURING THAT NEW SYSTEM WITH
THE ALREADY-ALLOCATED FUNDS. SO THIS SLIDE THEN OUTLINES THE ANTICIPATED NEXT STEPS FOR THE PROJECT. AS YOU CAN SEE, ONCE WE HAVE THE NEW FRAMEWORK FORMALLY ADOPTED, WE EXPECT THAT BEFORE THE END OF THIS YEAR, STAFF WILL ACCOMPLISH TWO MAJOR OBJECTIVES. FIRST, WE'LL
FORMALLY ESTABLISH THE POLICY REVIEW GROUP. SO IT CAN CARRY FORWARD THE REST OF THE PROJECT. SECOND, BRING FORWARD, AS I NOTED, THE BUDGET AMENDMENT TO CARRY FORWARD THE EXISTING PROJECT FUNDS SO THAT WORK TO ACQUIRE A NEW SYSTEM TO MANAGE ENTERPRISE POLICIES CAN BE COMPLETED IN 2026. AS SOON AS
WE ESTABLISH THE POLICY REVIEW GROUP, WE ANTICIPATE WE'LL BE ORGANIZING TWO WORKING GROUPS THAT REPRESENT MULTIPLE DEPARTMENTS. THE FIRST WORK GROUP WILL BE THE RESPONSIBLE FOR LEADING THE ACQUISITION, CO CONFIGURATION, AND IMPLEMENTATION OF THAT NEW ENTERPRISE POLICY MANAGEMENT
SYSTEM. THE SECOND TEAM WILL BE TASKED WITH IDENTIFYING AND COLLECTING ALL EXISTING POLICIES, AND CLASSIFYING THEM ACCORDING TO THIS NEW FRAMEWORK. NEITHER OF THOSE SCOPES OF WORK WILL BE COMPLETED IN THE NEXT TWO MONTHS. RATHER, WE WILL ORGANIZE THOSE WORK GROUPS AND
THOSE WORK GROUPS WILL PROCEED WORKING IN PARALLEL INTO 2026. AND LOOKING INTO THE NEXT YEAR, STEPS FOUR, FIVE, AND SIX. WE ANTICIPATE BY THE SECOND QUARTER, WE WOULD BE WORKING ON COMPLETING IMPLEMENTATION AND LAUNCH OF OUR NEW ENTERPRISE POLICY MANAGEMENT SYSTEM. AND
THE CREATION OF THE NEW DIGITAL POLICY LIBRARY. ONCE THOSE SYSTEMS ARE IN PLACE, WE BEGIN THE WORK OF PUTTING THE RECLASSIFIED EXISTING POLICIES INTO THE POLICY LIBRARY AFTER RUNNING THEM THROUGH THE NEW POLICY MANAGEMENT SYSTEM. THAT WILL, NO DOUBT, CONSUME MUCH, IF
NOT ALL OF 2026. I FULLY ANTICIPATE COUNCIL WILL REMAIN KEENLY INTERESTED IN THE PROGRESS OF THE PROJECT. AND TO THAT END, I WOULD EXPECT THE PRG WOULD BE MAKING REGULAR REPORTS ON A REGULAR CADENCE TO THE APPROPRIATE COMMITTEE ONCE COUNCIL HAS ORGANIZED AND ESTABLISHED THE NEW COMMITTEE
STRUCTURE FOR THE 2026-2029 TERM. AS WE KNOW, WILL HAPPEN IN JANUARY. WITH THAT, MR. CHAIR, I HAVE COMPLETED MY PRESENTATION. I AM HAPPY TO RESPOND TO QUESTIONS THE COMMITTEE MIGHT HAVE. >> THANK YOU. FIRST, COUNCILMEMBER CASHMAN. >> THANK YOU, CHAIR CHAVEZ.
QUESTION FOR YOU, CLERK CARL. HOW DOES IT RELATE TO THE GOVERNMENT STRUCTURE IMPLEMENTATION ORDINANCE THAT WE'RE HAVING -- THAT IS BEING REFERRED TO STAFF AT THE SAME TIME THAT PRESIDENT PAYNE IS AUTHORING. >> CHAIR CHAVEZ, COUNCILMEMBER CASHMAN. THERE'S NO DIRECT TIE
TO THE ORDINANCE THAT THE COUNCIL PRESIDENT HAS GIVEN NOTICE OF THAT IS BEING REFERRED TO STAFF. THIS IS RELATED TO THE WORK OF POLICY DEVELOPMENT. BRINGING FORWARD POLICY PROPOSALS AND IMPLEMENTING POLICIES ADOPTED BY THE GOVERNING BODY. THE COUNCIL AND THE MAYOR. SO THIS IS
REFLECTING THE GOVERNMENT STRUCTURE AND HOW THOSE POLICIES ARE DEFINED. BUT WOULD BE NECESSARY IN TERMS OF DAY-TO-DAY OPERATIONS, REGARDLESS OF THE GOVERNMENT STRUCTURE. SO AS AN EXAMPLE, WE ALREADY HAVE A POLICY IN PLACE THAT WAS ADOPTED IN 2004, I NOTED. WHICH PROVIDES A POLICY ON POLICIES
AND PROCESS. THAT POLICY IS OUTDATED AND DOES NOT REFLECT GOVERNMENT STRUCTURE. THIS NEW ONE WOULD RESCIND THAT PREVIOUS ONE AND PUT IN PLACE A NEW PROCESS. THAT DOES REFLECT THE NEW GOVERNMENT STRUCTURE AND WHICH THEN, ALSO, WOULD PROVIDE HOW THE ADMINISTRATION BRINGS FORWARD POLICY PROPOSALS,
REVIEWS THE PROPOSALS ON A REGULAR BASIS, AND MAINTAINS THEM FOR ACCESS. INTERNALLY TO THE ENTERPRISE AND EXTERNALLY TO THE PUBLIC. >> OKAY. AND THEN HOW DOES THE POLICY REVIEW GROUP -- WHAT WAS THE COMPOSITION OF THAT FROM THE
2004 POLICY ON POLICIES? >> I DON'T HAVE THE ACT IN FRONT OF ME. MY MEMORY OF THAT, WHEN I CAME IN 2010 IT WAS IN EXISTENCE. THERE WAS A GROUP OF DEPARTMENTS IDENTIFIED BASED ON STRUCTURE AND FUNCTION. THOSE DEPARTMENTS WHO HAD A TOUCH ON
ENTERPRISE-WIDE OPERATIONS, AND SO IT INCLUDED, AS AN EXAMPLE, THE FINANCE OFFICER, THE HR DIRECTOR, THE I.T. DIRECTOR, AND IT WAS A GROUP CO-CHAIRED BY WHAT WAS THEN THE CITY COORDINATED. NOW THE CITY OPERATIONS OFFICER AND THE CITY CLERK. AND SO THAT GROUP WAS
RESPONSIBLE FOR FACILITATING THE INTERNAL REVIEW PROCESSES WHEN POLICIES WERE BEING PROPOSED. IN TERMS OF MAKING SURE THAT THE APPROPRIATE DEPARTMENTS INTERNAL TO THE ENTERPRISE REVIEWED AND VETTED AND GAVE FEEDBACK BEFORE POLICY PROPOSAL MADE THE WAY UP THE CHAIN TO CITY COUNCIL FOR THE CONSIDERATION.
>> UH-HUH. WELL, AM I CORRECT IN UNDE UNDE UNDERSTANDING NOT ALL POLICIES TO THE CITY COUNCIL FOR CONSIDERATION UNDER THE NEW GOVERNMENT STRUCTURE? >> YOU'RE CORRECT. AND THAT IS NOT A CHANGE BASED ON GOVERNMENT STRUCTURE. BEFORE GOVERNMENT STRUCTURE, THERE WERE AUTHORITIES DELEGATED TO
DEPARTMENTS TO MAKE DEPARTMENT-LEVEL POLICIES. SO THE CHANGE IN THIS ONE IS THAT ADMINISTRATION POLICIES SHOWN IN GREEN, ENTERPRISE POLICIES EXISTED IN THE 2024 MODEL, AND DEPARTMENT POLICIES OPERATED IN THE 2004 MODEL, I SHOULD SAY. WHAT WE'VE DONE IS IN REFLECTION
OF GOVERNMENT STRUCTURE, ADDED THE ADMINISTRATION POLICIES, WHICH ARE REFLECTED IN THE CHARTER AND CODE OF ORDINANCES. >> OKAY. I THINK MY HANGUP HERE IS THAT COUNCIL'S NOT -- DOESN'T HAVE A SEAT ON THE POLICY REVIEW GROUP. IF IT'S INCLUDING THE ADMINISTRATIVE POLICIES PASSED
BY COUNCIL. ORDINANCES THAT THE COUNCIL PASSES, IT SEEMS THE COUNCIL SHOULD HAVE A ROLE IN SHAPING THE WAY THEY'RE ROLLED OUT. AT LEAST FROM AN OVERSIGHT PROSPECTIVE. WHICH IS ONE OF OUR CORE FUNCTIONS AND TRANSPARENCY PERSPECTIVE. WHICH IS ANOTHER OF OUR CORE FUNCTIONS. IS THERE A REASON THAT THERE'S NO COUNCIL SEAT ON THE POLICY REVIEW GROUP?
>> THROUGH THE CHAIR, COUNCILMEMBER CASHMAN. YES. IT'S A STAFF GROUP. THE COUNCIL'S INTERESTS ARE REPRESENTED BY THE CLERK. ALL POLICIES OF AN ENTERPRISE NATURE, ENTERPRISE POLICIES WOULD COME THROUGH THE COUNCIL'S LEGISLATIVE PROCESS AND GO TO THE APPROPRIATE STANDING COMMITTEE AND ULTIMATELY
ADOPTION BY THE FULL COUNCIL. IT'S A STAFF GROUP. AND AS I NOTED, IT WOULD BE FACILITATED BY THE CITY OPERATIONS OFFICER, WHO REPRESENTS TWO-THIRDS OF THE ADMINISTRATION, LET'S SAY, AND INCLUDE REPRESENTATION FROM THE CITY ATTORNEY AND THE CITY CLERK, WHICH REPRESENT THE
CITY'S LEGAL OFFICER AND THEN THE HEAD OF THE LEGISLATIVE DEPARTMENT AT A STAFF LEVEL. >> GOT. THANKS. >> WE HAVE VICE CHAIR CHOWDHURY. >> THANK YOU. THANK YOU, CLERK CARL FOR THE PRESENTATION. SO
THIS BASED OFF THE RESPONSE TO COUNCILMEMBER CASHMAN'S QUESTION. THIS IS BASICALLY A REPLACEMENT FROM THE EXISTING 2004 POLICY. IT'S RESCINDING THAT? >> THROUGH THE CHAIR, THAT'S CORRECT. >> COULD YOU DETAIL, AGAIN, WHAT'S IN THE 2004 POLICY AND HOW IT'S NOT IN SYNC WITH CURRENT GOVERNMENT STRUCTURE.
>> CERTAINLY, THROUGH THE CHAIR. IF THE CURRENT STRUCTURE, IF YOU'RE LOOKING A THE SLIDE IN FRONT OF YOU. IT WOULDN'T INCLUDE THE GREEN ADMINISTRATION POLICIES THERE WERE CITY-WIDE OR ENTERPRISE POLICIES THAT WERE ADOPTED BY THE COUNCIL AND MATE YOUR TOGETHER AS THE CITY'S GOVERNING BODY. THE PRG EXISTED IN THE 2004 MODEL. JUST AS IT'S
PROPOSED TO CONTINUE EXISTING HERE. ITS ROLE TO FACILITATE THE INTERNAL REVIEW, VETTING, AND EVALUATION OF PROPOSED POLICIES. AND MAKE SURE THAT THE -- BROUGHT FORWARD TO THE COUNCIL. AS PART OF ITS CONSIDERATION. DEPARTMENT
POLICIES ARE THOSE POLICIES WHICH DEAL WITH WORK EXPECTATIONS, AND WHICH CLARIFY THE DIRECTION OF IMPLEMENTING AND ADMINISTERING POLICIES AT THE DEPARTMENT LEVEL. WITHIN OPERATIONS THROUGH THE AUTHORITY DELEGATED TO THEM BY THE MAYOR AND COUNCIL. THE DIFFERENCE HERE, AGAIN, IS ADDING IN THE
RECOGNITION OF GOVERNMENT STRUCTURE THAT AT MAYOR HAS, THE CHIEF EXECUTIVE OFFICER HAS THE AUTHORITY UNDER THE CHARTER TO ISSUE DIRECTIONS AND ORDERS TO THE ADMINISTRATION. AND WE, THROUGH THE CODE, HAVE CODIFIED THAT AS THE ISSUANCE OF AN EXECUTIVE ORDER. AND BY EXECUTIVE ORDER, THE MAYOR THEN
PROMULGATES WHAT OUR LABELED ADMINISTRATION POLICIES. THAT'S UP WITH CHANGE FROM THE 2004 MODEL TO THE 2024 MODEL. OR I SHOULD SAY THE 2025 MODEL. ? IS THERE A POLICY REVIEW GROUP CURRENTLY MEETING?
>> THROUGH THE CHAIR, COUNCILMEMBER CHOWDHURY, THERE IS A POLICY REVIEW GROUP. IT DOESN'T REALLY MEET. IT'S BEEN ACTIVE FOR MANY YEARS. OCCASIONALLY WHEN THERE'S A SIGNIFICANT POLICY THAT'S NEW, THE GROUP IS CONVENED BY E-MAIL.
A DRAFT IS CIRCULATED TO THE MEMBERS. AND REQUEST IS MADE. DO YOU HAVE ANY ISSUES WITH THIS PROPOSED POLICY? >> WHO IS ON THE CURRENT MAKEUP OF THAT? >> IT CHANGES BASED ON WHAT THE POLICY IS. IF IT HAS A HEAVY INVOLVEMENT IN PERSONNEL MATTERS OR HUMAN RESOURCE MATTERS, THEN THE HR DIRECTOR WOULD BE
INVOLVED IN THAT. BUT AS A REGULAR ROUTINE, IT'S COORDINATE THE THROUGH THE CITY OPERATIONS OFFICER. THERE ARE ATTORNEY AND CLERK REPRESENTATION ON THE GROUP. I, MYSELF, FROM THE CLERK'S OFFICE ON THAT GROUP. >> OKAY. AND THEN FOR THE PUBLIC THAT'S FOLLOWING ALONG, AND THEN, ALSO, EVEN FROM MYSELF. WHAT ARE EXAMPLES OF
HOW-LEVEL ENTERPRISE POLICIES? SO WE CAN DEFINE IT A LITTLE BIT. THAT SEPARATES IT FROM THE CODE OF ORDINANCE UPDATES THAT WE DO. >> THE POLICY IN FRONT OF YOU NOW, THE ATTORNEY CAN ALSO ADD. BUT I WOULD SUGGEST THE POLICY ON POLICIES IS, FOR EXAMPLE, THE ENTERPRISE POLICY THAT SETS
FORTH THIS IS OUR EXPECTATION, THESE ARE THE DIRECTIONS, HERE IS THE PROCESS ON HOW ENTERPRISE POLICIES WILL BE DEVELOPED AND MAINTAINED, BROUGHT FORWARD. ONCE ADOPTED, WHERE THEY'LL BE PLACED IN THE POLICY LIBRARY, AND HOW OFTEN THEY'LL BE REVIEWED AND BROUGHT FORWARD TO THE COUNCIL. THAT'S AN EXAMPLE
OF AN ENTERPRISE POLICY. THE ATTORNEY PROBABLY HAS MORE TO OFFER. >> COUNCILMEMBER, ANOTHER RECENT ONE IS THE ADA TITLE II POLICY THAT YOU ALL PASSED. WHICH IS ABOUT PROVIDING REASONABLE ACCOMMODATIONS TO RESIDENTS AND
OTHER INDIVIDUALS WHO INTERACT WITH THIS CITY. AND SO I MEAN, THAT'S, AGAIN, AN ENTERPRISE POLICY AFFECTS THE RIGHTS OF MEMBERS OF THE PUBLIC AND, YEAH. SO, YEAH. THAT'S, YOU KNOW, WE CRAFTED THAT POLICY WITH THIS
WHOLE FRAMEWORK IN MIND. >> OKAY. THANK YOU. WOULD WE BE ABLE TO ADD THE 2004 POLICY TO THE LIMS FILE? SINCE WE'RE RESCINDING IT? OR THE ITEM PROPOSED RESCINDING IT AND REPLACING IT WITH THIS?
>> IF WE HAVEN'T, THROUGH THE CHAIR, I WILL SAY WE WILL. I KNOW I SENT IT AROUND WITH THE E-MAIL I CIRCULATED TO ALL OF YOU. IT'S EASY FOR ME TO RETRIEVE. AND HAPPY TO ADD T THAT. >> OKAY. GREAT. THAT'S ALL MY QUESTIONS FOR RIGHT NOW.
>> THANK YOU. CAN YOU REMIND US, SO FOR THE COMPONENT. DELEGATING THE AUTHORITY TO CONDUCT INTERNAL REVIEWS. WHO IS DELEGATING THE AUTHORITY? >> COUNCIL IS DELEGATING AUTHORITY FOR THE ENTERPRISE POLICIES FALLING WITHIN ITS
SCOPE, ITS JURISDICTION AS THE GOVERNING BODY. DOWN TO THE DEPARTMENTS,S POLICY REVIEW GROUP, THIS IS THE SYSTEM THAT WOULD BE IN PLACE FOR THE DEVELOPMENT AND THE PRESENTATION OF ENTERPRISE POLICIES. >> SO CITY COUNCIL -- LIKE, TAKING AWAY THE POWER ON THIS. >> NO. FINAL AUTHORITY FOR ALL ENTERPRISE POLICIES STILL
REMAINS. THIS IS LITERALLY THE STAFF WORK TO GENERATE, REVIEW, BRING FORWARD RECOMMENDATIONS, PROVIDE INPUT FROM THE PROFESSIONALS WHO ARE THE SUBJECT MATTER EXPERTS IN THE ADMINISTRATION. SO YOUR POLICY WORK IS INFORMED BY THEM. >> OKAY. BUT WHAT WOULD BE THE DIFFERENCE BETWEEN OUR REGULAR PROCESS NOW WHERE WE DEVELOP
STUFF AND STAFF GETS -- CAN GIVE INPUT AND DO SO WE M WITH MAILS, CALLS. THAT'S A QUESTION I HAVE.
>> WE HAVE A SIMILAR PROCESS WITH RESPECT TO ORDINANCES. PUBLIC-FACING LAWS. ENTERPRISE POLICIES, REALLY, ARE ABOUT THE ENTERPRISE OPERATION. AND SO THIS IS, WITHIN THE SCOPE OF THE GOVERNING'S BODY AUTHORITY. WE WANT A CONSISTENT PROCESS THAT
OPERATES IN THIS WAY. FOR WHEN POLICIES ARE PROPOSED. HOW THE SUBJECT MATTER IS DEVELOPED, HOW IT IS REVIEWED, THE INTERNAL VETTING AND EVALUATION PROCESS, AND ULTIMATELY A RECOMMENDATION TO THE COUNCIL. THROUGH ITS APPROPRIATE STANDING COMMITTEE. SO IT REALLY IS SORT OF MIRRORING THE EXISTING PROCESS
YOU'RE USED TO. AND HOW ACTIONS COME TO ALL OF YOUR COMMITTEES. BUT SPECIFICALLY PROVIDING HOW THAT OPERATES FOR ENTERPRISE POLICIES. >> THANK YOU. NEXT UP WE HAVE COUNCILMEMBER WONSLEY. >> THANK YOU, CHAIR CHAVEZ. MORE SO I HAVE COMMENTS THAT IS
BUILDING UPON INQUIRERLY DOWN HERE FROM MY COLLEAGUES AND STARTING OFF WITH THE QUESTION RAISED BY COUNCILMEMBER CASHMAN IN TERMS OF IT SOUNDS LIKE THERE'S AN INTEREST TO SEE IN ADDITION TO THE DELEGATION OF STAFF THROUGH THE CITY CLERK'S OFFICE ON THE LEGISLATIVE SIDE. TO SUPPORT THE WORK OF THIS
POLICY REVIEW GROUP OF HAVING SOME DESIGNATION OF A COUNCIL -- ON IT. I DON'T KNOW IF IT'S LEADERSHIP OR WHATEVER IT MIGHT BE. BUT I WOULD LOVE TO HAVE MORE CONVERSATIONS AHEAD OF THURSDAY. TO FIGURE OUT WHAT THAT COULD INCLUDE OR IF THERE
IS SOMETHING MORE NEEDED FOR THE REPORTING PIECE. TO KIND OF SATISFY. I THINK THERE'S A SHEER DESIRE FOR REPRESENTATION AMONGST COUNCIL ON THAT. OR ON THAT POLICY REVIEW GROUP. SO I JUST WANTED TO NOTE, LIKE, THAT WAS MY ORIGINAL QUESTION. BUT
I'M HEARING THAT BE REITERATED BY MY COLLEAGUES. AND HOPE WE COULD FIND SOME TYPE OF RESOLUTION BEFORE THURSDAY. >> COUNCIL PRESIDENT PAYNE. >> THANK YOU, CHAIR CHAVEZ. THE CLERK SPOKE TO THIS. SOME OF THIS IS COMING FROM MY INTENTION
TO BUILD A POLICY LIBRARY. BECAUSE WE DON'T KNOW WHERE ALL OF OUR POLICIES ARE. BUT I THINK EMBEDDED IN THIS KIND OF, PERHAPS, SOFTWARE PROJECT IS A BIGGER QUESTION ABOUT POWER. AND AUTHORITY. AND COUNCIL'S AUTHORITY TO CREATE ENTERPRISE POLICIES. BECAUSE I THINK
THAT'S BEEN SOMETHING THAT HAS BEEN CONTESTED ON A TOPIC TOPIC-TOPIC-BASIS. THIS GREW OUT OF TRYING TO CREATE MORE CLARITY ON THIS. AND EVEN I WOULD SAY THE INITIAL DRAFT OF THIS WAS CLOSELY REPLICATING THE
ORIGINAL 2004 POLICY. WHICH WAS LARGELY LED BY THE CITY COORDINATOR. WE SHIFTED THAT LANGUAGE TO SAY FACILITATED RATHER THAN LED BY. IN THE RESOLUTION, I DID NOTE WE NEED TO UPDATE THE ACTUAL GUIDE TO REFLECT SOME OF THOSE CHANGES. BUT, ALSO, INCLUDED THE CITY
ATTORNEY AND THE CITY CLERKS. SO WE HAD THE ADMINISTRATION, COUNCIL, AND CITY ATTORNEY ALL AT THE TABLE. I'M RECEIPT I HAVE TO A -- RECEPTIVE WITH THE QUESTIONS HERE. I'VE BEEN
WORKING WITH THE CLERK ON THIS FOR MAYBE A YEAR OR MORE. COULD YOU SAY IN TERMS OF TIMELINE, MR. CLERK, IS THERE AN URGE SI URGENCY GETTING IT PASSED NOW. OR TIME TO WORK WITH MY COLLEAGUES TO BETTER REFLECT SOME OF THEIR INTENTIONS? >> THROUGH THE CHAIR, COUNCIL
PRESIDENT, I WOULD SAY THAT THE ABILITY TO MEET THE TIMELINE IS THE URGENT PIECE. THE MOST IS THE ROLLOVER OF FUNDING TO INQUIRE THE SYSTEM. THAT FUNDING WAS IN THIS YEAR'S
BUDGET. IT WAS SAVED. NOT SPENT. IF WE DON'T ROLL OVER, WE LOSE THAT MONEY AND WILL NOT BE BUYING A SYSTEM. AS I MENTIONED TO YOU, OF HIGHEST PRIORITY FOR ME IS CAPTURING THE MONIES THAT WERE ALREADY ALLOCATED FOR THE ACQUISITION OF
THE ENTERPRISE-WIDE SYSTEM. >> I THINK THAT'S THE CRITICAL ISSUE HERE. WE'RE NOT IMPEDING THAT WORK MOVING FORWARD. AND WE'RE DEFINITELY WORKING TOGETHER ON THAT BUDGET AMENDMENT TO ENSURE THAT WORK DOESN'T GET IMPEDED. I WOULD MAKE A RECOMMENDATION WE HOLD IT FOR AN CYCLE. I DON'T KNOW IF WE HAVE AN EXTRA CYCLE THAT
MIGHT CARRY US INTO THE NEXT YEAR. I DON'T THINK THAT WILL, YOU KNOW, BE A DEVASTATING BLOW TO THE TIMELINE OF THIS PROJECT. BECAUSE I'D LIKE TO BE ABLE TO ADDRESS EVERYBODY'S QUESTIONS AND CONCERNS HERE. TO BE ABLE TO MAKE SURE THAT WE'RE REALLY -- THIS IS FOUNDATIONAL
TO HOW WE WANT TO OPERATE AS A NEW GOVERNMENT STRUCTURE. I DON'T WANT TO HAVE PEOPLE FEELING LIKE THIS IS A RUSHED PROCESS. IF WE WOULD HAVE THIS ON THE DAIS A CYCLE EARLIER, I THINK THAT WOULD HAVE BEEN HELPFUL. BUT, YOU KNOW, MAYBE WE FORWARD THIS WITHOUT
RECOMMENDATION AND THEN IF BY THURSDAY THERE'S STILL MORE QUESTIONS, WE COULD MAYBE HOLD IT. OR ... CHAIR? DO YOU HAVE A PREFERENCE? >> YOU CAN FINISH. I'M ON QUEUE. >> OKAY. I'LL FINISH AND LET
CHAIR CHAVEZ. >> I'LL JUST MAKE A MOTION TO DELAY UNTIL NEXT COMMITTEE OF THE WHOLE MEETING. IF WE WANT TO THE GIVE OURSELVES TWO DAYS WITH, IT'S NOT POSSIBLE TO ADDRESS THE VARIOUS CONCERNS ON THE DAIS. I'LL MAKE A MOTION IF WE CAN GET A SECOND. >> SECOND THAT. >> ANY DISCUSSION TO DELAY IT TO THE NEXT COMMITTEE OF THE WHOLE
MEETING ON DECEMBER 9th, IS THAT CORRECT? AT 1:30:00 P.M. >> CORRECT. >> ALL RIGHT. SO THERE'S NO DISCUSSION. NO ONE IS ON QUEUE TO DEBATE. ALL THOSE IF FAVOR SAY AYE. OPPOSED SAY NAY. ANY ABSTENTIONS? THAT ITEM IS DELAYED TO DECEMBER 9th. ALL RIGHT, COLLEAGUES, UMM ... WITH
THAT, WE HAVE CONCLUDED ALL BUSINESS TO COME BEFORE THE COMMITTEE TODAY. AND HEARING NO OBJECTION, I'LL DECLARE THIS
MEETING ADJOURNED.