WEBVTT METADATA Video-Count: 2 Video-1: youtube.com/watch?v=4_Q1gtVxbJU Video-2: youtube.com/watch?v=ytXJeOWA6VE NOTE MEETING SECTIONS: Part 1 (Video ID: 4_Q1gtVxbJU): - 00:00:00: Meeting Called to Order and Introductions of Staff - 00:01:54: Agenda Approval with Settlement Agreement Addition - 00:02:58: Essay Presentation: Elon's Vision for Minatrista - 00:05:46: Consent Agenda Discussion and Approval - 00:09:35: Discussion on Outsourcing Monthly Billing for Water - 00:20:35: Exploring In-House Billing Alternatives and Facebook Promotion - 00:27:34: Peter's question on billing prices based on usage - 00:29:10: Staff and Council Reports, Announcements, and Adjournment Part 2 (Video ID: ytXJeOWA6VE): - 00:00:00: Meeting Called to Order: Comprehensive Plan, Crosswalks, and Roundabouts - 00:00:45: 2050 Comprehensive Plan Update and Steering Committee Formation - 00:04:51: Impact of Housing Bills on Comprehensive Plan - 00:05:55: Changes Between 2040 and 2050 Comprehensive Plans - 00:10:01: Density, Sustainable Growth, and Transportation Concerns - 00:11:36: Water and Sewer Infrastructure Considerations for Comprehensive Plan - 00:13:12: Discussing the Need for a Steering Committee - 00:15:08: Scheduling Concerns and Committee Structure Discussion - 00:16:30: WSB Proposal, Cost Sharing, and Joint Plans - 00:18:25: Feasibility of Joint Planning with Other Communities - 00:19:13: RFP Discussion and Budgeting Considerations - 00:20:31: Motion to Proceed with WSB and Committee Formation - 00:21:38: Committee Members: Parks, Planning, and Residents - 00:23:15: Woodland Cove Crosswalk and Pedestrian Safety Improvements - 00:27:12: Council Questions LED Crossing Sign Costs and Alternatives - 00:28:53: Council Approves ADA Ramp, Signs, and HOA Cost Share - 00:31:21: Joint Letter: Roundabout Location with St. Bonifacius - 00:33:28: Fire District Resolution with St. Bonifacius - 00:35:42: Motion to Enter Closed Session for Litigation Discussion Part: 1 1 00:00:00.000 --> 00:00:20.960 --------- Okay. So, welcome everyone. We have a special guest with us tonight. I'm calling the meeting to order for the city of Minatrista. This is the regular city council meeting for May 4th, 2026. Please join me in the pledge of 2 00:00:20.960 --> 00:00:42.760 allegiance. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. 3 00:00:49.200 --> 00:01:04.960 So again, welcome everyone. And yes, we do have a very special guest and I'm going to be introducing him in just a little bit. But first, I'm going to start out by introducing some other people that are here tonight. I'm Lisa Whan and I'm the mayor. And to my left are council members, Kathleen Mefkin. 4 00:01:04.960 --> 00:01:21.280 Um, Claudia Lesie, Brian Govern, and then on the end we have our city engineer, Allison Falski. And then Paula Bowman is our assistant administrator. And then to my right, I have our city administrator, Jasper Krugal. And um, David Ael is our community development 5 00:01:21.280 --> 00:01:36.720 director. And then on the end we have our chief of police Craig Squires. Uh we also have some people that are uh participating remotely. So we have I believe council member Peter Vickery and Annne Meerhoff is our city clerk. And 6 00:01:36.720 --> 00:01:54.000 then we have Gary Peters who is our public works director and then Sarah Sansala who is our city attorney. Did I get everyone? No. >> All right. So with that, um, I'm looking for approval of the agenda with one change. I'd like to add item number 7 00:01:54.000 --> 00:02:10.800 under consent. No, it would be consent agenda item number P. And that would be to add the settlement agreement. No, it's P. >> Element O. Element O P. It's either O or P. It's O. 8 00:02:10.800 --> 00:02:26.640 I have >> O. Yep. >> That's cuz I have the old agenda. Um, so it' be item number O and it would be to approve the settlement agreement uh between the city of Minatrista and 1205 and 1195 Sunnyfield Road North. Is there 9 00:02:26.640 --> 00:02:43.440 a motion to approve the agenda with that change? >> So moved. >> Thank you. Is there a second? >> Second. >> Thank you, Mr. Govern. All those in favor signify. Now, is Peter with us? >> Peter is not here right now. >> Okay. So, >> um I would do a roll call just in case 10 00:02:43.440 --> 00:02:58.959 >> we're going to do a roll call just in case. Uh Brian, how do you vote? >> I >> and Claudia >> I. Kathleen >> I. >> And I vote I and motion would pass um four or five. So with that um tonight we 11 00:02:58.959 --> 00:03:16.319 have um a special presentation tonight and what we have is Elon Thailer is with us and what this is Elon participated in a statewide um essay contest and it was called a mayor of the day what he would do if he 12 00:03:16.319 --> 00:03:36.159 was mayor for the day. There were 540 essays submitted and out of those 540 Elon was one of the top four and he happens to be a Minatrista resident. So that's that's so exciting. And the other thing 13 00:03:36.159 --> 00:03:51.920 I have to say is you you did wonderful opening the meeting and I'm going to ask that you come to the podium over here and read your essay for us and welcome. Thank you for coming. >> Hi, my name is Elon and I live in 14 00:03:51.920 --> 00:04:08.000 Minatrista. If I were mayor for a day, I would work on city development. Minatrista used to have few people and was mainly farmland. Recently, more people are moving to Minatrista, and there aren't many restaurants, companies, and stores. I think it is important to have shops and stores 15 00:04:08.000 --> 00:04:23.680 because it drives better quality of living for everybody. With more shops and stores, we get even more people to live here and make menrist a better place to live. An idea for this is having a minrist in Main Street. We should have many stores. Steps for this project would be one, have meetings here 16 00:04:23.680 --> 00:04:39.280 ideas. I'd advertise this so we could have meetings on different days of the week. Two, find a strip of land in Ministrista. I'd go to locations, then take a vote to choose the best place. Three, build a main tree and sell stores. Have a committee to organize this idea and help maintain it. Four, 17 00:04:39.280 --> 00:04:55.680 have people enjoy a Men Trista Main Street collect and collect feedback to make it even better. Five, have events held at Men Trista Main Street monthly. Have events like watercolor painting, food tours, and book talks. If Mista built a Main Street, there'll be more shops in Menrista, which will lead to 18 00:04:55.680 --> 00:05:11.199 people coming, which will lead to a great big city. Since Mentrista is alongside a lake, that's something to take advantage of. The main interest in Main Street should be lakeside to attract more people to be able to com to attract more people and be able to compete with neighboring cities like 19 00:05:11.199 --> 00:05:27.039 Wakonia, Excelsia, and Wisetta. The city of Exalia has a down down downtown downtown street similar to the idea I'm proposing. They make $7 million yearly in tax, which is a lot of money to help the city thrive. In conclusion, this idea would get more people to live in 20 00:05:27.039 --> 00:05:44.759 Minitista, make money for the city of Minatrista, and have a convenient spot that has everything you need. >> Thank you. >> I like to compliment your very eloquent public speaking. That was very well done. >> Very good. >> Speaks better than I do. 21 00:05:46.080 --> 00:06:02.759 >> You have a ticket for you that you can keep for the rest of your life. You know what? Maybe someday I I think you will on the planning commission. >> We could assume St. Bonnie and then take over their downtown. >> That's what we 22 00:06:04.319 --> 00:06:29.199 >> was here to donate. Thank you so much for coming. >> Thank you. Thank you, Elon. It's very very good. Um just excellent to see young people be so excited and so engaged in local government. So with 23 00:06:29.199 --> 00:06:44.800 that um we don't have anybody signed up under persons to be heard. So we have a lengthy consent agenda and I will read those for you and uh are there any you wish to remove? All right. So they consist of a approve our work do I have 24 00:06:44.800 --> 00:07:02.560 a new one? Thank you. I mean um they A is approve our work session meeting minutes from April 20th 26. B is approve our city council regular meeting minutes from April 20th 2026. C is a resolution to approve claims. D is a resolution to 25 00:07:02.560 --> 00:07:20.240 um accept the task task order number 20 risk and resiliency easement. E is a resolution to accept and award the quote for spraylining 91 sanitary sewer manhole chimney structures. These are really exciting things, I got to tell you. Um, F is approve a conditional 26 00:07:20.240 --> 00:07:37.440 use permit for ground mounted solar at Gail Woods Farm. G is approve a comprehensive plan amendment at 2500 County Road 92 and authorize staff to submit the same to Metropolitan Council. H is an ordinance to reszone 2500 county 27 00:07:37.440 --> 00:07:54.160 road 92 from agricultural pres preserve or preservation to agriculture. and I is a resolution authorizing the publication of ordinance number 504 by title and summary. J is a resolution to approve a front 28 00:07:54.160 --> 00:08:10.720 yard setback variance at 8420 Oxoke Circle. K is a resolution to award an equipment CIP purchase of the leveling bar replacement. I is an ordinance for um number Oh, L. 29 00:08:10.720 --> 00:08:27.919 Yeah, I'm sorry. I can't even Yeah. L comes after K, doesn't it? Very good. Um, ordinance number 505, it's a fee schedule amendment to the 2026 fee schedule for the Minnesota Department of Health fee increase. And M is approve a 30 00:08:27.919 --> 00:08:46.160 liquor license renewals. And N is authorize staff to enter in into an agreement with GTEL Advisors LLC in partnership with the LMAC agencies. And then the last one is um 31 00:08:46.160 --> 00:09:03.120 approve oh approve the settlement agreement between the city of Minatrista and 1205 and 1195 Sunnyfield Road North. Is there a motion to approve all of those consent agenda items? >> So moved. >> Thank you, Miss Lacy. Is there a second? 32 00:09:03.120 --> 00:09:17.920 >> Second. >> Thank you, Miss Revkin. Do we have Peter on the line? >> We we don't have them yet, but I still do a roll call on this. Okay, just in case we'll do a roll call. So Bian, how do you vote? >> I >> L Claudia I. >> Kathleen, >> I 33 00:09:17.920 --> 00:09:35.600 >> I Lisa, that's 40. Motion passes. So that concludes our consent agenda items. Our business items are Leave that to you. Hold on. >> Uh yes, Madame Mayor, members of city council, you'll have to excuse me. I had 34 00:09:35.600 --> 00:09:51.440 to use my personal computer for this uh video thing. We're running into some tech um challenges, but so I'll be looking at my phone, looking at this agenda item on my phone, but um approved the master services agreement with infoend for services related to monthly 35 00:09:51.440 --> 00:10:08.080 billing. So I think as everybody's aware, we're going to be transitioning to monthly billing for water accounts July 1. Um, one of the items we've talked about is uh outsourcing the sending of these utility bills and uh Brian Grim, who's who's not here 36 00:10:08.080 --> 00:10:25.200 tonight, um, and his team developed, uh, a process to to determine, um, who would we who we would use for that service. Um, I'll talk a little bit about what we currently do with our quarterly billings is we um, print these off in-house manually. They're the little postcards I 37 00:10:25.200 --> 00:10:42.079 think everybody's seen. We go through, we we they're perforated. We um I say we I've never done it. Um but um Darcy, Renee, and sometimes Ann will go through and uh break those up and then run them through the postage machine and then mail them off. Um being that this is 38 00:10:42.079 --> 00:10:57.519 that's we do that four times a year. Uh being that we're moving to monthly in July, that'll turn into 12 times a year. uh looking at uh the different groups. We reached out to four different groups to do this um exercise related to uh 39 00:10:57.519 --> 00:11:14.800 monthly billing. Um we got two quotes back from them. One from a local vendor and then this other one from Infosend. Brian and Renee uh really took the lead on this to determine um which one would be the better fit for the community. Um Infosend, which is in in your packet, 40 00:11:14.800 --> 00:11:29.680 they work with other communities in Minnesota um larger than ours. So they we we they do have experience. We think that they can do the work. Um essentially uh it's it's so I'll kind of break down some of the numbers that you you've seen in here. Uh the estimate for 41 00:11:29.680 --> 00:11:46.880 the total per year for all of the accounts to be sent. So that's 30,000 mailings um a year is estimated at $25,000. This the price for postage is a big component of that number. We have to do that no matter what. Um that's 59 cents 42 00:11:46.880 --> 00:12:03.360 uh per letter for bulk mail. Uh the remaining balance is for the printing and stuffing of the envelopes and um that's for one sheet of paper um an envelope and then you know the processing of that. That comes out to about um I think I'm going off memory 43 00:12:03.360 --> 00:12:21.040 here about $7,700 above what we currently pay. And that equates to about 26 cents per account every time we send it. So, for 26 cents per account every time we send it, you're going to get a an invoice or in the mail that's going 44 00:12:21.040 --> 00:12:35.680 to have some additional information on there like some graphs and things like that about your usage. So, a lot more information. We're going to have a medium that we can then put information on uh like the backside if you've looked at your your bill. We have a little bit of a blurb on the back that we have put 45 00:12:35.680 --> 00:12:51.600 like four sentences on there. Um, and then if we ever want to add an additional letter, so like what we've been doing with our um, water kind of updates that we've been doing, we've done one so far, but if we want to do anything like that, we could then easily add another sheet of paper to that 46 00:12:51.600 --> 00:13:08.639 mailing and and save on the postage. So, um, staffwise, doing this 12 times a year would be quite difficult. um from what what we've looked at and examined on it, it wouldn't it would be almost 47 00:13:08.639 --> 00:13:24.000 impossible for this to be successful to be able to do that. Um so that's that's why this is happening. So with that, what we have in front of you is is a master services agreement um with infosend. It's a three-year term, then 48 00:13:24.000 --> 00:13:40.480 it's a a yearly um update potentially after that um depending on if we want to renew with them or not. Um I think that's the the gist of it going off memory. >> So people would receive a bill and the pay it would be like a 8 by10 sheet. Y 49 00:13:40.480 --> 00:13:55.360 >> um kind of similar to what you get for from the electric gas or electric company similar to that. Correct. >> Okay. And so it'd be mailed and then we can have is there an additional charge to print anything else on there other than the bill? >> There is and I think that was the range 50 00:13:55.360 --> 00:14:11.760 that Brian put on there. I think the $6 to $10,000 if we want to add another page to it. I believe it's 29 cents. >> But to add something to the existing bill other than the bill itself, let's say on the back side, it wouldn't be that much more. >> Yeah. 29 cents. >> 29. 51 00:14:11.760 --> 00:14:27.600 >> Yep. Yeah. Which >> if we would do that separately on our own, the postage alone is 59 cents. So, >> so and it would be included. Okay. All right. Um, I know when I spoke with you, I said we should try out and see how staff does with monthly billing. So, 52 00:14:27.600 --> 00:14:43.040 when was it decided we were going to skip trying it out and just move forward to spend $25,000 on it? >> So, I think maybe I was confused by our conversation cuz when we were when we were talking about this in a personnel or I can't remember if it was personnel committ personnel committee. 53 00:14:43.040 --> 00:14:58.399 >> Yeah. Well, I don't think it's personnel related, but um so what we were talking about was adding a person, right? So, from about two years ago, we examined this. We said it would take about8 people to do this exercise. So that's what we determined in in 54 00:14:58.399 --> 00:15:15.199 house. From my conversation with you, it was that we were not going to propose a person for this. >> No, we were going to try it out with current staff to see how that worked. Those those were my exact words. >> So I misinterpreted that. I'm sorry about that. Um I was under the 55 00:15:15.199 --> 00:15:31.040 understanding that we weren't going to pursue another person. >> Okay. So, moving on from that, um, why didn't we look into other options such as just buying like a letter folding machine or something that can do all this on site, you know, print it out and then it folds it, stuffs it in the envelope. I know I Googled and found 56 00:15:31.040 --> 00:15:45.760 one. I know Brian searched and found some. So, let let's hold on just a second. Let's step back just real quick. It's not 25,000. It's an additional 7,000. Okay? Just to make it clear because we would have we would have the 57 00:15:45.760 --> 00:16:02.000 cost of mailing regardless. and we would have the cost of printing regardless. So I just want to be clear on what we're what we're looking at. So it's an additional roughly $7,000 to have this outsourced. So now to answer your 58 00:16:02.000 --> 00:16:18.320 question, um have we looked at mailing? I don't know if there's machines or whatever that can do this. >> We haven't. And I guess what I'm saying is that we don't have the staff to do this. So it we're setting us ourselves up for 59 00:16:18.320 --> 00:16:33.360 failure if we would pursue that. Now, we can look at it and we can examine it if if that's what you'd like. Um but that the current workload that our staff has that is in that department would not be able to take this on. >> Okay. 60 00:16:33.360 --> 00:16:50.399 >> Why can't they if there's a machine that does all the stuffing and putting it in the envelopes and everything? Well, we could look at we could look at that if if that if it's as easy as I guess I'm not familiar with that system. So, if it's that easy, we could look at it and if it's pretty automated, sure. Um, we 61 00:16:50.399 --> 00:17:06.959 could look at it. But the the cost, we'd have to look at that cuz as the mayor alluded, there's still the postage cost of 59, right? If we would print inhouse, we would also have those costs. Those that would come off that 7,000. I don't exactly know what that margin would be. >> How do you print it inhouse? What do you 62 00:17:06.959 --> 00:17:22.079 do? it just um >> just a copy machine, >> just a multi-function printer. We >> which we could print double-sided and add additional papers and all of that. So that wouldn't be >> But currently you're saying the postcards that are mailed out, those are printed in house. 63 00:17:22.079 --> 00:17:39.200 >> They are printed in house on the postcard. I'm not sure what is it through it's through the uh what system do they use to print it? Like my question is if we >> or something like that and it's just like it's just a simple program. >> Yeah. So, if we would do um this new 64 00:17:39.200 --> 00:17:54.960 program, like would we be able to do that even or would there >> if we would do it in house, there could be a way to do it. Um I'm we could crunch the numbers. I'd have, you know, Brian and Renee crunch the numbers to do that for whatever it would look like, but we would still have So, we lease our 65 00:17:54.960 --> 00:18:10.240 printer, our multi-function. So, we don't we don't pay for it, but we pay per copy. If it's color, it's a certain price. If it's black and white, it's a certain price. So, we'd have to add that on to the the total cost. Um, but I mean, if that's something that city council wants us to look at, I mean, we 66 00:18:10.240 --> 00:18:27.919 can we can definitely do that. >> What I'm hearing from my staff is that they would not be able to take this on under its current form >> because it's on monthly basis and it's pretty time consuming. ripping postit postage the postage stamp 67 00:18:27.919 --> 00:18:42.640 cards takes an enormous amount of time and everything but I mean like if there's ways to do it and print it in house and I don't see why we wouldn't try that would have to be printed in house and then it would have to be folded >> mechan 68 00:18:42.640 --> 00:18:59.520 mechanically and are there also machines that mechanically then stamp it or is that something >> we would likely run it through our postage machine that we Okay. >> And then I don't know of a machine that would put the paper inside the envelope. So that would be staff time. 69 00:18:59.520 --> 00:19:15.520 >> No, you can. There's some online like I know Brian found one. I found one on Amazon. Like there's there's plenty that load the envelopes with the paper. >> Okay. >> Yeah. So the margin right now without even taking into account paper >> um or staff time is like 26 cents per 70 00:19:15.520 --> 00:19:30.400 envelope. >> Yeah. >> Right now. we start buying stuff and having to maintain things and >> so we'd have to Okay, so let me ask another question. So we'd have to but to print postcards like 71 00:19:30.400 --> 00:19:45.600 we currently have, we wouldn't need envelopes or paper then, right? Then it would just be that. So how how so I'm trying to figure this out. If you have if if the machines don't do that 72 00:19:45.600 --> 00:20:01.360 automatically, then what do we have to do? >> I I guess I don't know the process completely. Um but I know you know Renee does this. She prints it off. She organizes everything. It takes her a day to set everything up between all of her 73 00:20:01.360 --> 00:20:18.240 other job duties. So it takes a full day for setup. Um then she'll print everything. That can take a full day to print. And then it takes two staff people to um set up the postcards after they're printed to rip them and to get them in the mail. So um 74 00:20:18.240 --> 00:20:35.039 >> so then we would have to go to like a paper uh fold envelope kind of thing, we would >> I mean if you wanted it to be more automated, >> correct? >> Okay. >> Yep. >> Okay. >> This is a dumb question. Everything I've been a part of in the last 20 years 75 00:20:35.039 --> 00:20:49.200 says they want to go paperless and they want to send you emails. I think people have to be proactive if they want information. And I I I hate getting stuff in the mail. I I would go on the minute Can't we find some way to put 76 00:20:49.200 --> 00:21:06.080 some like our Lady of the Lake kind of digital sign out there that says sign up to our website to get current important information. >> Well, we can't force them to do that. That's >> then they can't come in, you know. 77 00:21:06.080 --> 00:21:22.080 >> No, no, no. This is for the billing. have people be able to opt into getting their bills online just like with or centerpoint or anyone else. So, >> they do right now and and on all of the utility postcards that we get, there is a website there to log into to do 78 00:21:22.080 --> 00:21:37.440 >> um to sign up for >> I would assume once it switches to monthly, more people will do that, >> right? >> We hope. >> Yeah, we hope so. >> Ideally, everybody would sign up for paperless. >> Yeah. Right. >> But so again, >> and and be proactive to know what's going on in their city. I don't think we 79 00:21:37.440 --> 00:21:53.840 have to bang them on the head. >> So, here's letters, >> right? So, here but Well, it wouldn't. This is a bill. It's not a letter. It's a bill. Yeah. >> But, so here's a question. Would this organization that we got this quote from, would they be willing to do it for 80 00:21:53.840 --> 00:22:11.919 on a let's say quotes trial basis so that we can because here's the thing. We need to get this up and running by July. And what I'm concerned about is staff time and are they going to be able to do this July, August, September, October, November. Um, and being that it's new. 81 00:22:11.919 --> 00:22:29.039 So, and also fielding all these calls that we may be getting. So, what I'd like to suggest is at the very least, let's just do this on a trial basis with them for maybe four or five months, 6 months, >> staff, and see how they handle it. I mean, just what we're hearing from staff 82 00:22:29.039 --> 00:22:43.440 that they don't have the time, >> but they haven't done it. They have they they have done it. >> No, they haven't done it. If you buy a machine that folds it and puts it in an envelope and mails it. They've done the postit the post cards, which I agree with. We should switch from. But why 83 00:22:43.440 --> 00:22:59.600 would we automatically outsource staff duties instead of trying it in-house and seeing how staff handles it if we get them the right equipment to do it? >> Maybe they work all day Friday. I mean, I just I'm not disputing it's going to be more work, but shouldn't we 84 00:22:59.600 --> 00:23:16.400 see how much more work it is before we outsource their job duties? I I if I if I may, I think we're trying to set this whole monthly billing up for success. What I would hate to see is that we go down the path of staff doing it, staff 85 00:23:16.400 --> 00:23:33.600 getting burnt out, staff leaving, then then we're stuck for a while. Um cuz that's a possibility. I'm just I'm telling you this right now. Um >> so if they have to do this for two months on a trial basis, they're going to quit. >> I don't know. >> Well, I mean then that's >> I I'm just saying it's it's it's we're 86 00:23:33.600 --> 00:23:49.520 not set up right now for it. Um we'd have to dig into it. If council wants us to dig into an alternative um method where we can do it in house, we can definitely do that and we can crunch the numbers. I'm telling you that the margin between what this proposal is and what we can do it inhouse, even if we 87 00:23:49.520 --> 00:24:05.360 discount our staff time to zero, right? Let's just say that that's free. It's going to be probably less than 10 cents of actual cost per mailing. Now, is that worth it? We're going to have to we're going to have to maintain 88 00:24:05.360 --> 00:24:22.000 a folding machine. I don't know. I mean, I don't know anything about this stuff, so we'd have to look into it. So, we're gonna we want to uh start implementing this July 1st, right? >> So, the first bill would go out July. >> I'm talking I'm talking I I'm talking I I'm going to finish my sentence. Hold on 89 00:24:22.000 --> 00:24:37.600 just a second. Um so, we want this to go out July 1st. So, why don't you find out what a folding machine would cost, what envelopes would cost, what paper would cost. Um kind of see if other communities do this um on their own. 90 00:24:37.600 --> 00:24:53.360 What are they talking in terms of timing? because even if even if there's self-folding, you know, that kind of thing, there's still staff time involved in that. >> So, let's see what let's research it a little bit more. Bring it back to the May 18th meeting. Is that do you think 91 00:24:53.360 --> 00:25:09.039 possible? >> It is. It is. I mean, um >> I just want to make sure that we're ready to go July 1st. >> Well, we don't have to be ready to go July 1st. The first billing would go out presumably sometime the first week of August because it's starting with July 1st. Water usage. >> No, it goes out July 1st, I believe. 92 00:25:09.039 --> 00:25:25.440 No, the first the first bill, just so we're clear, would go out um likely before August 1st. It would be due 19th of August. So, we'd have to get it set up. There's a lot to get set up. Um so, we would need to know, I would say, what direction we're going with this by June 93 00:25:25.440 --> 00:25:39.520 1st. >> Okay. >> So, if we if we have another meeting where we can bring something back, um kind of a work session where we can have more formal >> hypothetically speaking, I know I'm beating a dead horse. Hypothetically speaking, if half the people in Minista 94 00:25:39.520 --> 00:25:57.039 opt to get their bill electronically, then it's half as much being mailed out, right? >> Absolutely. Yeah. >> So, why don't we do a huge Facebook put? It costs nothing to have the city of Minatrista pay a what do they call it? A 95 00:25:57.039 --> 00:26:13.279 booster fee and then it goes out. It just pummels everyone with a Facebook ad, you know, in this community. Wouldn't you like to save your city some money, you know, contact, if you live in Minista, contact us now and sign up for 96 00:26:13.279 --> 00:26:29.840 paperless billing. >> Why don't we try something like that? Well, we can do that, but that's not going to help us necessarily in in the immediate because we don't know how many people are going to sign up by June 1st. That's that's it's the timing issue, 97 00:26:29.840 --> 00:26:46.400 >> right? But we have a month to see three and a half weeks. >> We can certainly do that. We can do on go on Facebook and say, "Hey, we're going to go to monthly billing. Um, think about signing up for >> save your city, save your city some money." >> Yeah. And we can do that. That's not a 98 00:26:46.400 --> 00:27:00.320 bad idea. >> I'll sign up right now. >> Okay. >> It is. >> You're not on city water. You don't get monthly bill. >> Please go sign up signing up tonight. Um and certainly we do want to encourage people to do go to paperless billing so 99 00:27:00.320 --> 00:27:18.000 that it does save money but um so let's uh let's try that number one but also simultaneously let's find out what the costs are for doing it inhouse and how that would work. >> Sure. And there's 2500 people and wouldn't and >> 2500 accounts. Yeah. 100 00:27:18.000 --> 00:27:34.159 >> I imagine if it wouldn't be hard to get those people to do it. Well, Kathleen would for sure walk up and down the street. >> Jasper, >> she does not like this idea and she would walk and I would go with her. >> I think I think Peter's raising his 101 00:27:34.159 --> 00:27:50.000 hand. There he was. >> Peter. Okay. >> Hi, Peter. >> Uh, Jasper, I have a question. if um which by the way I think it's a great idea to get everybody online but um if if we do uh or is the bid from this 102 00:27:50.000 --> 00:28:05.760 company dependent on getting at least 2500 accounts or you know say we get that down to 1500 or something would they charge more per u mailing >> I I don't believe so we we would have to 103 00:28:05.760 --> 00:28:21.039 ask and we were we were working with what current numbers are with the 30 around estimated 30,000 mailings a year. >> So we could ask them if it if it would go up. You're saying if there's a quantity discount right now at 30,000 if it would go to 15 maybe it'd be 104 00:28:21.039 --> 00:28:36.880 >> higher per mailing or per item you know instead of 29 cents might be 35 or something. >> Right. Right. No, good question. All right. So you'll find that out. Okay. And then we're going to you're going to 105 00:28:36.880 --> 00:28:53.600 come back with some more dollar or some more um yeah options for in-house and and we're going to do a Facebook page um email blast. Sign up for paperless billing. It'll save you money. It'll save the city money. It won't 106 00:28:53.600 --> 00:29:10.000 necessarily save them money, but >> save trees, too. >> All right. >> Any any other comments or suggestions? All right. So we'll come back with that on the 18th. We'll have to if we want to do it before May June 1st. 107 00:29:10.000 --> 00:29:24.720 >> All right. >> All right. So with that, we'll move on to uh reports. We have staff reports. I'll start with Jasper. Anything? >> I don't have anything other I think you can talk about Trrista Day in the state of the city. 108 00:29:24.720 --> 00:29:40.720 >> Yep. Okay. I'll I'll let Craig talk about Trista Day. >> Yeah. Thank you, Madame Mayor. Uh council members, Trista Day. Uh May 13th, it's uh Wednesday night. Um starting at 4:30 going to around 7:00. We're going to have a lot of good stuff 109 00:29:40.720 --> 00:29:55.919 there, including free food. I repeat, free food, hot dogs, chips, brz, water. Um going to have some food trucks there for desserts, uh donuts, and ice cream and whatnot. Uh Lifel helicopter will be flying in. Uh we'll have K9 110 00:29:55.919 --> 00:30:12.000 demonstrations, um free balloon animals, uh face painting, bounce house, penning zoo, pony rides, and a lot more. So please come on out. It's free. >> Thanks, David. Anything? >> There will be a May planning commission meeting. 111 00:30:12.000 --> 00:30:28.960 >> Okay. And that is Tuesday the 26th. >> 6th. Anybody available that day? >> No, I'm not. >> Okay, Kathleen will do it. Thank you. Great. Um, any other staff reports? >> No. >> Okay. Um, council reports. Brian, 112 00:30:28.960 --> 00:30:44.720 anything? >> N Claudia? Nothing. Kathleen? >> Um, you and I attended a meeting with um the mayor and the fire chief of St. Bonafacious um just to discuss fire services. And then um there is a mound fire 113 00:30:44.720 --> 00:31:01.919 meeting on Thursday, but I cannot go to a but Jasper will be there. >> Okay. >> And there should be a St. Bonnie fire meeting hopefully on May 14th, but I haven't heard confirm that date yet, but if it is, I will be there. >> Okay. >> So, um let's see. I was at the uh 114 00:31:01.919 --> 00:31:18.240 planning commission meeting and um you saw those in our consent agenda items and then um I will be at Trista Day and then I have to leave a little bit earlier because it's also the same night as Northwest League and I have to be at that because we're going to be hosting 115 00:31:18.240 --> 00:31:34.320 the um what five or six candidates at least five of the of the six I think candidates that are um vying for the um Henipin County Um, sheriff, no, >> attorney. >> Attorney. Thank you. Um, prosecuting 116 00:31:34.320 --> 00:31:49.279 prosecuting attorney. So, um, that'll be interesting. And, um, let's see what else. And then, of course, tomorrow night we have the state of the city address. Uh, doors open at 5:30. We'll probably start um around 6ish or so. And 117 00:31:49.279 --> 00:32:06.159 hope you can all make it. It'll be a fun event. Um I just asked Elon if he would be there and he's going to be there reading his his um u essay which will be um a lot of fun as well. And then um we also um myself as well as Jasper 118 00:32:06.159 --> 00:32:21.600 attended the Miniah Creek Watershed District's kickoff meeting for their um 2050 watershed plan. And so we'll be involved in that. And then also um the fire partnership meetings will be starting pretty soon now that we've had 119 00:32:21.600 --> 00:32:37.760 passed that resolution and we're going to be looking at um a fire district between Mound and uh between uh St. Bonnie and Minatrista. Um we'll bring you more information on that as we move along. And um anything else that you can think of? 120 00:32:37.760 --> 00:32:53.200 >> Does Peter have anything? >> Peter, do you have anything? Uh well, I did go to the recycling uh event. Uh got rid of some things that Chris has been asking me to get rid of for months and um I must say that it was packed. I was 121 00:32:53.200 --> 00:33:08.240 just all sorts of people there and it was so great to be able to get rid of these things. And uh so that I really my hats off to uh Darcy and the others that were there, you know, overseeing it because it it was a big deal. So So that 122 00:33:08.240 --> 00:33:24.320 was fun to see, too. Yep, it was. And it's a really good um event for for us as well as mound. I think it's a joint venture. So that's wonderful. All right, then. Uh with that, we can be adjourned if there's a motion. >> So moved. 123 00:33:24.320 --> 00:33:40.399 >> Thank you, Brian. Is there a second? >> Thank you, Kathleen. All those in favor signify with I. I'm going to start with Peter. >> I. >> Brian, >> I Claudia, >> I. >> Kathleen, >> I. Lisa I motion is adjourned. We are 124 00:33:40.399 --> 00:33:53.000 adjourned. Motion passes 5. >> We'll see you um some of you tomorrow and some of you on the 18th. >> Wonderful. >> Thank you. Go to >> Mayo tomorrow. >> Thank you. Part: 2 1 00:00:00.000 --> 00:00:15.120 All right, I'm going to call the meeting to order and this is the uh work session for the city of Minatrista of May 4th, 2026. We have a number of items on our agenda. I'd like to ask that we So, I 2 00:00:15.120 --> 00:00:30.160 thought maybe this gentleman was going to be here. Since he's not, we're going to stick with the agenda as presented. So, we'll f first talk about the 2050 comprehensive plan update, Woodland Cove crosswalk, and then the joint letter um about the roundabouts with St. Bonnie 3 00:00:30.160 --> 00:00:45.840 and then fire district resolution with St. Bonnie. Then we're going to have a close session. So, with that, I'm going to hand it over to staff. Is that David? >> Yeah. Thank you, uh, mayor and councel. Um, I think it's no surprise it's come up, I think, here in recent discussions, 4 00:00:45.840 --> 00:01:02.079 whether strategic planning or recent development proposals that we've had. Um it's that time of uh in the every 10 years um we are required by state law to update our comprehensive plan. Um goes back to the municipal land planning act 5 00:01:02.079 --> 00:01:19.360 of 1967 that was enacted in Minnesota. Um the next goround will be uh due by December 31st of 2028. That is um how long we have to submit our plan to the Met Council for their review and approval. Um, so as part of that, I've 6 00:01:19.360 --> 00:01:36.479 got two different things listed here in the staff report that we wanted to just touch base with the council on to make sure we're um tracking in the right direction and um also these are two very key uh steps in the process to initiate the the updating of our comp plan. Um so 7 00:01:36.479 --> 00:01:53.280 first would be uh to look to get a proposal from WSB and Associates, our engineering firm. Um this is what we did last time when we updated our comprehensive plan. we got a proposal from them um and approved that and worked uh very well uh with them uh 8 00:01:53.280 --> 00:02:10.000 throughout that process. So our our hope is to go ahead and and uh get a proposal from them and we'd bring that back to you of course for approval at a future meeting. Um so wanted to do a touch point on that with the council. Um as outlined in the report, there's many reasons why it seems to make a lot of 9 00:02:10.000 --> 00:02:25.680 sense why you'd want to utilize your uh engineering consulting firm. the knowledge, the the information that they have um it just goes a long ways in in helping to be efficient and cost-effective throughout the process. And then secondly, um this the 10 00:02:25.680 --> 00:02:42.319 establishing of a steering committee um is also something that we should probably get going on and wanted to do a touch point again with council on what your thoughts were on who would serve on that committee. Um, ideally, um, it'd be 11 00:02:42.319 --> 00:02:58.480 a sevenperson committee, but, um, there's a couple different options listed there, of course, about how you could go about that. Um, but bear in mind, as you're well aware, we we, um, are having pro problems the way it is filling our planning commission and our parks commission. We currently don't 12 00:02:58.480 --> 00:03:15.599 have a full park commission. Um, and for whatever reason, um, we have not had a full seven member planning commission very often show up. Um, I we we have quorums and we're getting business done and that's fine. Um, and it's working 13 00:03:15.599 --> 00:03:31.360 fine, but um, just bear that in mind that we're now asking people to do more and and the difficulty that you might we might run into trying to do that. So, um, wanted to to touch base on what your thoughts are there. We'd probably do 14 00:03:31.360 --> 00:03:48.000 similar to what we did last time. Um the steering committee would meet the same once a month, the same night as the planning commission does. It'd be an hour uh probably be like 5 to 6:00 is what we'd have slated for the steering committee because then the planning 15 00:03:48.000 --> 00:04:04.080 commission meeting would start at 6:30. So, um that's what we'd be looking to do from a meeting standpoint. There may be a month or two where we might have to meet a second time, but um hopefully not. It' just be the once a month meeting requirement for the steering 16 00:04:04.080 --> 00:04:19.680 committee. Um and whether or not council wants to actually have someone on that committee or if you want to do the rotating liaison thing like you've done or uh whatever you want to do there. Um but probably good to have someone from council. We we had someone from council 17 00:04:19.680 --> 00:04:34.800 last time that was on and actually flipped because she left, Patricia left and then Mike Molader >> was promote, you know, went from planning commission to council and then he was the lead so or he was on the the steering committee. So, um just wanted 18 00:04:34.800 --> 00:04:51.199 to again touch base uh make sure we're going in the right direction and then get your thoughts on uh the the steering committee and we can start asking uh people who would be willing to be on that. Now, I'm going to start out real quick. So, one thing I don't want to 19 00:04:51.199 --> 00:05:09.440 jump the gun here because um I kind of want to see want to make sure that no housing um bill is passed or at least, you know, that supersedes um local zoning and planning for this year at least because if it does, this is going 20 00:05:09.440 --> 00:05:23.840 to change. This whole thing is going to change. You know, it's I mean, we still have to do it, but it seems ridiculous because if they can just come in and do whatever they want that our plan is going to go to it's not going to be worth anything. 21 00:05:23.840 --> 00:05:40.160 >> Well, I mean, this this is so the proposal would be, you know, it's a budgeted item for next year, >> right? So, um, and in terms of getting a steering committee together and start laying the groundwork, um, 22 00:05:40.160 --> 00:05:55.280 I I think we have to, >> yeah, I don't >> we have to get started at least. Um, and you know, the the bulk of the work won't be till next year. And you'll know more obviously than >> Okay. >> about your the the housing bill. 23 00:05:55.280 --> 00:06:10.720 >> Yeah. Yeah. Ho how much is anticipated to change between our 2040 plan and the 2050 plan? >> Well, there's and there's there's changes now. There's a big changes with water resources and climate is is uh per 24 00:06:10.720 --> 00:06:27.520 the imagine 2050 that each community has to address. So, there's bigger changes there that are going to have to occur. >> Like, would you be more specific? >> Well, I mean I I if I could. So there's 25 00:06:27.520 --> 00:06:44.479 Matt Council gives us things that we have to include before they'll actually accept it, right? Some of those things are kind of unknown, but they did do their imagine 2050, which is which the product one of the products was this 3.5 units per acre. They just enacted that before kind of the comp plan was due 26 00:06:44.479 --> 00:07:01.360 unfortunately. Um so I don't I don't know if we know the details on those things, but like as far as >> other updates, you know, we're going to have to look at larger sewer shed areas, waterhed areas. um things like that with some of the growth that's expected um you know up in the bowl area um Acra 27 00:07:01.360 --> 00:07:16.960 area those things will have to be included in there we'll have to look out much farther those things aren't in our current plan >> right so they're going to be developed so I mean we're not we already know that that doesn't take seven people to decide to make sure that can be developed that we we got that already 28 00:07:16.960 --> 00:07:33.680 >> there'll be there'll be other I mean it depends on how many units that we are going to be on the hook for so I don't know what that number is going to be >> I It it will be 3.5 units per unit. >> No, I don't. Yeah, but they usually assign us a certain number of units that we have to have. So, in other words, they might say you have to absorb a 29 00:07:33.680 --> 00:07:49.840 thousand units. So, figure out how you want to do that. I mean, that that's it might I think that's >> potentially potentially just but the problem is is there's so many moving parts right now where we're at and what we have developed or what >> we don't know what is or isn't going to 30 00:07:49.840 --> 00:08:06.720 is real yet between Aarati and Bull, >> right? Yeah. So, I mean, it's more than just figuring out housing units. And I don't know that, >> you know, it's it's 13 chapters and, you know, if we don't address all of what 31 00:08:06.720 --> 00:08:22.879 they have in their imagined 2050, they you know, they won't approve it, >> right? So, what happens if they don't? >> Yeah. >> I mean, like, >> then you can't develop. >> Well, well, I can I ask a question? >> They're not sewer. Yeah. They they won't give you sewer permits to hook up the houses. 32 00:08:22.879 --> 00:08:39.440 >> Aren't okay >> people leaving Minnesota faster than they're coming into Minnesota? I mean, who says we're not really growing this fast? >> We are the rest of the state. Why are so are they is the Met Council looking at the communities that just 33 00:08:39.440 --> 00:08:54.720 have more land and they want I mean there are empty buildings downtown Minneapolis that could be filled. I just don't understand why we're being forced to grow. No, it's I know sustainable growth is something, >> right? >> But is a thousand more heads? 34 00:08:54.720 --> 00:09:11.279 >> I I'm I don't know that that's the number. I'm just saying they usually give you a certain number of units that you have to absorb and then you have to do 3.5 units. It has to equal an average of 3.5 units. So they say, well, we anticipate growth to happen here. This 35 00:09:11.279 --> 00:09:27.920 is what we anticipate. Um and so it it >> we still don't know that. We don't know that they're going to we we have number we don't we might be fine. >> Yeah. >> In terms of adding more but if you want to you can >> right and we may want to grow a little 36 00:09:27.920 --> 00:09:45.440 bit more than >> Yeah. >> I mean we may we have to kind of to cover our water infrastructure and so it's a matter of where and and how. I guess that's the biggest issue. But there's other things like I mean I would but my question or maybe can we somehow 37 00:09:45.440 --> 00:10:01.680 just adopt a lot of the things that are in our current plan? I mean like transportation that's kind of not going to change a whole lot, right? >> Well, they can't make us what are they going to do? Make us put a bus stop in somewhere? I mean like we 38 00:10:01.680 --> 00:10:17.440 they we're not putting in rail lines or anything like that. I mean that that would be we barely have roads that we control now. Most of our roads that would be that are county or you know county roads. So I mean like we can't we have no control over that anyways. So if they want to put a light rail on seven 39 00:10:17.440 --> 00:10:32.640 we can't do anything. So I mean like that stuff those aren't our roads. So what how much is really going to change between our 2040 and our 2050 no matter what rules they put in? I guess I don't I 40 00:10:32.640 --> 00:10:47.920 >> could I say something? >> Yeah. Yeah, go ahead, Peter. >> Okay. Um, well, uh, as the mayor mentioned the, um, the 3.5, you know, that's for the whole city. And so, uh, when you think about, uh, that, you 41 00:10:47.920 --> 00:11:03.839 know, we want to have less density in most of the city because it's so big, you know, a big geographic area and then maybe, you know, get a much more dense um, like the apartment building um, along seven. And uh so th that's where 42 00:11:03.839 --> 00:11:20.240 you know we really have to focus our efforts on of thinking about you know where can we put this growth so that it's it's logical and it and it preserves as much of the kind of rural feel you know as possible. Um so that's 43 00:11:20.240 --> 00:11:36.959 really uh the part that we have control over. >> So Allison you wanted to say something about >> yeah mayor if I may. So I think there's some highle components of the comprehensive plan that um you know regardless of where the Met Council 44 00:11:36.959 --> 00:11:52.320 comes in at with with unit counts speaking from a water and sewer infrastructure for example um you take a look at where where do you extend how do you extend sewer to serve certain areas and then included in that you you do the 45 00:11:52.320 --> 00:12:08.160 the highle calculations of units per acre and so on. But there's some components on that that will help the city facilitate growth and knowing what areas need to develop first, where do you extend the the the sanitary sewer from, what water main looping and water 46 00:12:08.160 --> 00:12:24.560 main sizing would you need, etc. Another component um with the water resources is um my understanding now instead of having um you know certain watershed district documents updated separately from the comprehensive plan pro process, 47 00:12:24.560 --> 00:12:40.480 they're now looking to have that included in the comprehensive plan process. So there there are components that the city's already doing that were independent of the comprehensive plan previously but are now going to be part of the comprehensive plan. And then with 48 00:12:40.480 --> 00:12:56.079 with traffic, you know, certainly there's there will be some changes with anticipated growth because you have those areas that you look at and what the trip generation would be. And certainly with the Highway 7 corridor coming in with the plan that they have, that would be something that we would 49 00:12:56.079 --> 00:13:12.560 recommend including in the comprehensive plan update. So those are just a few items that regardless of what the the Met Council comes out with with unit counts really helps staff um from a planning perspective and and looking at logical sequence of development and 50 00:13:12.560 --> 00:13:29.120 assisting us and and when developers come looking. >> We already have that. >> Well, let's hold on. I think that the issue or what what David is saying is we need to decide tonight do we want to uh create a seven member whatever number um 51 00:13:29.120 --> 00:13:46.240 committee because we have to do this. I mean and if we don't like he said they can hold up um sewer um permits and then what do you do? You have a development that doesn't have sewers. So they kind of have you um yeah they 52 00:13:46.240 --> 00:14:03.440 and so um so I think so we have to do it. So I think he's just saying uh what are the first steps in in doing it? Maybe we can at some point talk we we really need to probably uh refresh ourselves regarding the comprehensive plan. I'm not really excited about 53 00:14:03.440 --> 00:14:19.680 having to read five six 700 pages or or more. I don't know how many pages this is. It's a pretty It's a big document. It's a big document, but and I think last time what we did is we the um committee and Peter, correct me if I'm wrong, the committee really focused more 54 00:14:19.680 --> 00:14:36.240 on um units and housing and density. I think that was their primary focus if I'm not mistaken because um the other Yeah. Go ahead, Peter. >> Right. Yeah. Yeah, that's right. And uh Mike Mer actually um led that um you 55 00:14:36.240 --> 00:14:51.279 know he had the vision to uh think about you know keeping the density u in one area and so as a result you know a lot of the development that that's why it looks the way it does. So >> right >> it did have a big impact. 56 00:14:51.279 --> 00:15:08.079 >> So um again tonight it's like do you want to do um rotating council in and out of the committee? I think that would probably be most fair rather than somebody getting or two people getting, you know. Um, >> well, and I was going to ask if we're 57 00:15:08.079 --> 00:15:23.199 having problems getting people coming to the planning commissions on Mondays like in general, does it make sense to do it on a different day of the week in hopes of getting people who are more available? I mean, is it the day of the week that's not working for our planning commission members? >> Hard to say. I mean, a lot of it's due 58 00:15:23.199 --> 00:15:41.560 to travel, it seems like, or illness. There's been that too. Um, we can ask them if it if >> because I know parks used to meet on Tuesdays, so maybe like a Tuesday >> if that works better just to offset in case. 59 00:15:41.600 --> 00:15:58.000 >> Yeah, we can we can certainly ask. I was just thinking in my head about publications and what that might do. We have to post the the problem is with our paper and their deadlines of posting it to the paper. So, we'd have to play around with that, but we can certainly ask them if what there's a better day. 60 00:15:58.000 --> 00:16:13.839 >> Okay. I mean, I I just meant for like this committee, not necessarily like moving the planning commission or anything. >> Yeah. I think what David was trying to do is maybe streamline it a little bit so you don't have two nights where you have to be >> if it's just the pl I mean, if the if we're going just after the planning 61 00:16:13.839 --> 00:16:30.480 commissioners, you know, they're coming anyway, council members coming anyway, staff's here anyway. Um it's not another evening if you will. It worked. It like I said last time it worked well. >> Um about a year you know there's about 12 or so chapters. Basically 62 00:16:30.480 --> 00:16:46.160 >> a chapter a meeting is what we would do or the goal was >> to go through a chapter for each month and then of course we have to have we'll have a couple community meetings. >> Right. You have to have um community engagement. Yeah. 63 00:16:46.160 --> 00:17:01.680 >> Right. Right. Um, okay. And then how what's like an estimated cost from WSB? I think last time uh it was 118 64 00:17:01.680 --> 00:17:19.039 is what the final bill came to. My question would be is is there no way of um >> how do you say combining um trying to do it with another community of similar size and similar that we are I mean like I'm thinking of 65 00:17:19.039 --> 00:17:35.600 Corkran Madina they're close by especially Madina they're similar size Corkran is a growing community I mean it seems to me that they did look at one time doing one plan one um it was for the wershed because every wershed was 66 00:17:35.600 --> 00:17:51.520 doing a different plan or a plan. And then they decided, well, what if we just did one plan and people could kind of tweak it a little bit for their own cities because if every city has to pay 120 grand that seems like 67 00:17:51.520 --> 00:18:09.039 >> that's little Victoria is paying 250. >> Yeah. Yeah. I mean that's that's this low compared to the bank. But I know but >> still high >> that >> especially if a lot of the >> I mean has has anybody thought about 68 00:18:09.039 --> 00:18:25.440 that? I mean >> well it's impo it's impossible you each community has separate system statements and separate there's no way that you could from a comp plan standpoint to meet the met council. I I >> yeah it'd be very >> I don't I mean us and St. Bonnie that 69 00:18:25.440 --> 00:18:41.520 might make some sense. >> Okay. But they don't have do they have to do it? >> Oh yeah. Oh, okay. >> Everybody in the seven county metro area. Okay. Every community. >> Okay. >> 196 I >> know. I know. Every 10 years. Every 10 70 00:18:41.520 --> 00:18:56.880 years we have to >> Every time it comes up I I know nobody likes it and and nobody in the seven county metro area likes it, but it's been going on since 1967. So I you know I until they change that. >> I know. The the other question, you know, other 71 00:18:56.880 --> 00:19:13.200 than the formation of the group is are you okay with WSB providing this? Um I would say that that's the most cost effective. >> Well, I mean what's the other option? Yeah. >> Do an RF do an RFQ and interview folks and um >> I think we have to do that. 72 00:19:13.200 --> 00:19:29.600 >> Well, WSB then is also they have to review the work of the whoever the third party consultant is from the engineering standpoint. They're a consulting engineer. So then you'd be paying double to send some of it. >> Yeah. And I mean they they did it be if 73 00:19:29.600 --> 00:19:45.200 I may they did it before they have all the maps. They have all the context like David said they they work with the community. You you bring in like a Balden and Mink or whoever else does these. There's all kinds of different different groups that do that. They're going to be starting from scratch and 74 00:19:45.200 --> 00:20:00.799 they're either going to have to get the data. >> They have to go out for an RFP Sarah because of the cost. No. Uh, >> madame mayor, members of the council, this is exempt from that uh the competitive bidding requirements because it involves professional services. So, 75 00:20:00.799 --> 00:20:16.960 no RFP is required. >> No, I just can hear certain members of the community saying, "Well, isn't that convenient for WSB?" That >> But I said it's convenient for us, too, though, you know? >> Yeah. We're going to have to pay them just to review it after the fact. It 76 00:20:16.960 --> 00:20:31.760 makes no sense to not just have them do it to begin with. So, here's the thing. We do need to have some kind of dollar amount by June, August kind of be for budgeting purposes. >> That's why I'm >> That's why you're bringing it up. That's why you're bringing it up. So, let's do 77 00:20:31.760 --> 00:20:49.360 this. Let's just say yes. Um um WSB, give us an RFP. Give us a um >> a quote or whatever. And uh let's then um also determine that Yahoo K will meet Mondays before the planning commission meeting so that we can kind of 78 00:20:49.360 --> 00:21:04.880 streamline things. And >> how does that work if we have a parks meeting too? >> We'll Yeah, we'll figure we'll figure it out. >> Yeah, we'll have to figure that out. >> Parks meeting for this next year. What hopefully what we need to do with the parks commission will be taken care of 79 00:21:04.880 --> 00:21:22.080 by the time this gets going. you know, I guess something else could come in, but >> um we'll figure it out. >> Okay. Um and then um so we'll do that and then we're looking at possibly a seven member committee consisting of do you think you 80 00:21:22.080 --> 00:21:38.320 want to do two council members or one council member leazison alternating or >> I think two. >> Okay. And then then we'll check with see the problem with parks is there's only like four 81 00:21:38.320 --> 00:21:54.320 people on parks and one of them I think is actually parks and planning. >> Two of them are so you know so I'm I think then we should do say two people from parks and planning whatever and then see if we can get two or three 82 00:21:54.320 --> 00:22:10.320 residents. >> I just sent out a text to some really competent people that Why don't we just see how many residents want to do it? >> Well, >> I mean, we could all reach out to a few people. >> Well, I think it's good to have, you 83 00:22:10.320 --> 00:22:26.240 know, a couple of planning commissioners because they kind of know some of the zoning and all of those issues. >> Um, and it's good to have two two council members, but maybe maybe then ask if there's people at large, maybe we can try and get three people at large. 84 00:22:26.240 --> 00:22:41.679 >> Okay. >> And if we can't then >> and we have five and we have five. Should should we do an application process where you can we'll develop a little application similar to our park, we'll just use that one and then have it be for the comp plan. >> And who knows, maybe more people will be 85 00:22:41.679 --> 00:22:57.760 interested because it's just a one-year commitment, you know, versus if it's parks or planning, then it's four years, you know, so maybe they'd be more interested. Okay. All right. >> And just so you're aware, Peter fell off. We saw 86 00:22:57.760 --> 00:23:15.280 >> just so you know Peter which we're not voting on anything session but that could be problematic during the regular meeting. >> Yeah. Okay. Um now we're uh Woodland Cove crosswalk pedestrian feature. >> Do you have everything you need Peter? Um okay. Um Allison or who's taking 87 00:23:15.280 --> 00:23:30.640 this? Okay. >> I'll take it. Thank you. May Mayor Whan Council um this item is following up from a March 23rd um session of the council city council meeting where a resident from Woodland Cove came up during persons to be heard um raising 88 00:23:30.640 --> 00:23:45.280 some concerns and asking for a four-way stop and crosswalks at Woodland Cove Boulevard. Lotus Drive uh near the the auxiliary pool um is is in my my mind what I'd call it. Um Oh, it's a little pool. The little pool. 89 00:23:45.280 --> 00:24:01.200 >> It's a little pool. Um so as staff we took a look at that from a technical perspective. Um first from the four-way stop perspective. Um there are some guidelines that are that we have as far as um stopping site distance and and I 90 00:24:01.200 --> 00:24:17.679 won't bore you with details but vertical curves, horizontal curves. Um and after looking at that, we found that there is support for the installation of a four-way stop based on those technical components. Um so we are recommending um that those be put in. And then we also 91 00:24:17.679 --> 00:24:34.080 when we come to um crosswalks the the manual that we use um to to guide us through these processes recommends a a fullout study and we didn't think staff didn't think that that was necessary. So we we took a look 92 00:24:34.080 --> 00:24:49.200 at it. We're like well it's a four-way it would be we're recommending a four-way stop. It's, you know, high pedestrian generation in the summer, right? It's it's certainly um and so staff would be supportive of um installing a crosswalk at that location 93 00:24:49.200 --> 00:25:05.679 as well. Um, a third item that was not brought up at that um, council meeting but has come to public works uh, attention is the pedestrian crossing sign, the existing sign at the regional trail crossing at 94 00:25:05.679 --> 00:25:21.760 Woodland Cope Boulevard. And, um, there's a request to replace those with LED pedestrian crossing signs. I believe it's a push button one. Um, and so we included that in the packet here since we were already in the neighborhood talking about stop signs and and and 95 00:25:21.760 --> 00:25:37.120 crossing sign requests. Um, so I'm bringing that um to council's attention as well based on what uh public works has received a request for and and um some costs are provided in the packet as well. Those are on page six of the 96 00:25:37.120 --> 00:25:53.919 packet. So, there's there's a little bit of work that would need to be done in order to install the crosswalk at the the little pool. Um there's um those the we call them ADA compliant pedestrian curb ramps. What those are is 97 00:25:53.919 --> 00:26:08.559 where the the curb line drops down so that you don't have to step down onto the road. Um and then it has those little bumps. They're called truncated domes. That would need to be installed um at the at the one intersection. That would be an estimated cost of 98 00:26:08.559 --> 00:26:25.679 $2,000. Um, and then the stop signs and the temporary stop ahead signs would be another 500. So, we're looking at about 2500 for what the request was. Um, the striping and some and some striping as well. The striping's I think only a few hundred. Gary, you can correct me if I'm 99 00:26:25.679 --> 00:26:41.760 wrong, but I I I don't think that the striping is very expensive. >> Okay. Um my understanding is the resident that requested these um indicated that we could talk to the HOA and see if there would be a cost if they would be amunable to cost share. So 100 00:26:41.760 --> 00:26:57.520 that's direction that staff is asking council for this evening. Um based on what we're seeing for cost, if you would like us to go back to the HOA and um request a cost share, we're we're happy to do that. And then additionally, I'm not sure where we're at with the LED 101 00:26:57.520 --> 00:27:12.799 pedestrian crossing signs, but as you can see, that's just price tag of over $6,000. Um, so again, we're looking to for council direction on first, do you support the staff recommendation for the four-way stop crosswalk um at the Little 102 00:27:12.799 --> 00:27:29.039 Pool? Um, and then second, what would you like us to do with as far as cost share request? Why are the LED pedestrian crossing signs so expensive? like a quick Google search shows them to be substantially cheaper. >> Um, I can't speak specifically. Gary can 103 00:27:29.039 --> 00:27:46.000 certainly chime in here. Um, certainly there are some electrical components. I don't know. I think it's a solar powered and I don't know if that's a differentiator. Gary, if you can provide some feedback on that. >> Yeah, I'm not certain that's what our supplier quota for us and these are the 104 00:27:46.000 --> 00:28:03.919 um ADA recommended out of the traffic control device too. too. I mean, they're the current ones that Mindot and the federal have deemed usable at these intersections. So, they are le they are LED or solar recharge batteries in 105 00:28:03.919 --> 00:28:21.120 there, too. So, um we can definitely do some research and see if there's other options available um at a lower price. I I have no problem doing that. >> And then the the ones at Macinthons have those stupid circular lights all over the shape. Is it possible just to get 106 00:28:21.120 --> 00:28:37.279 the ones that just have the two solid bars under them that are a lot more noticeable when driving at night? >> Uh oh. Instead of being around the sign itself to >> Yes. >> or the above or bar the above or below bar. >> We can we can look into that and see 107 00:28:37.279 --> 00:28:53.840 what that would cost. >> Yeah. Those the the ones at Manthun are horrible >> and they definitely need to be push button and not on all the time. >> Yeah, that's what these would be. >> Yeah. So, here's my recommendation. That we do the ADA compliant pedestrian curb 108 00:28:53.840 --> 00:29:11.840 ramp and the stop signs and stop ahead signs for 2500 or maybe a few hundred more for the striping and that we talked to the HOA to ask them to flip for the um LED pedestrian crossing signs because that was their request. So, I mean, I I 109 00:29:11.840 --> 00:29:28.720 think they could we could ask them if they would be because it's mostly people in the HOA that use this. >> I don't have a problem with any of it. This is actually where I said we should put the crossing last year when the people came and wanted the one a block away. I said we should have done this 110 00:29:28.720 --> 00:29:44.240 then. So, all right. I don't have a problem with any of that. >> Is that city's jurisdiction, though? Cuz isn't that a parks uh a parks ramp or um trail? That's the city still responsible for the uh the crossing signs for 111 00:29:44.240 --> 00:30:01.200 the um park district trails. >> It it it is a city owned yet at this point. Have not nothing has been turned over to the Three Rivers Park yet. >> Wow. >> So it's still ours. Yeah. And we don't have to have the lights, but I mean 112 00:30:01.200 --> 00:30:17.679 they're an extra feature. >> It's a long stretch. It's not a bad idea. There's a lot of kids that go flying through there. I mean, let's just at least do the ask ask the HOA if they're willing to help or pay for that. And then Gary's going to look into seeing if there's something else that's 113 00:30:17.679 --> 00:30:34.159 a little less expensive, too. And then we can >> The HOA helped pay for the ones at Macinthons, didn't they? Or was that Macintos who helped? I thought somebody postured with us on the Mac and ones. >> No, the city the city paid for that 100%. >> Okay. 114 00:30:34.159 --> 00:30:50.000 Peter, and do you want to chime in? Anything? >> Well, I just got in on the last part, so uh no, I guess I'll just motion passes. No. >> Okay. Um 115 00:30:50.000 --> 00:31:04.880 Okay, then. Um I think that's gives you enough direction. >> Yeah. So, just to make sure I'm clear. So, the city support, the council is supportive of paying for the curb ramp, stop signs, and striping at the at the little pool. And then the request is to 116 00:31:04.880 --> 00:31:21.360 go um ask for the HOA to help pay for the LED pedestrian crossing signs and look at alternatives to the ones instead of having the lights around the perimeter of the sign with a flashing one with a flashing bar instead. >> Okay. Okay. All right. Thank you. 117 00:31:21.360 --> 00:31:36.159 >> All right. um joint letter about um regarding the roundabout with St. Bonnie. >> Yes. Um Madame Mayor, members of council, we can I guess Lisa and myself can kind of tag team this. Um since it it'll be a letter that potentially she 118 00:31:36.159 --> 00:31:50.480 signs along with the mayor of uh of of St. bonafacious. But really what it does is it it urges MDOT to move the roundabout that's planned at County Road 92 and 7 to the Wildwood Hunters um trail 119 00:31:50.480 --> 00:32:06.720 and uh Wildwood and Seven area. So urging them to do that, at least engage in a conversation with us about that to see if if there's a possibility um to move that. So, I think what we're looking for is just nodding like you guys are okay with 120 00:32:06.720 --> 00:32:23.600 that. And then um if if that's okay, then we'll have Lisa sign this and send it off to our rep um at MIDOT and and likely we'll engage with them in the future. >> So, they they already what they're planning on right now is a roundabout at 92 and 7 121 00:32:23.600 --> 00:32:38.399 >> and and they already have a light there with turn lanes. So what we're saying is but the Wildwood and the Hunter Trail inter those entrances onto 7 are somewhat problematic. So what we're saying is well could you take the money 122 00:32:38.399 --> 00:32:56.720 that you would be using at 92 and 7 and instead transfer that and align the Wildwood and Huntress Trail um intersections or entrances together and do a roundabout there instead. So that's and St. Bonnie would love to have that 123 00:32:56.720 --> 00:33:13.919 because a lot of big huge semis use wildwood to ex or enter onto 92 and that's going right through a small devel um neighborhood of theirs. So they're very much in favor of this as well. So it will benefit both both communities. 124 00:33:13.919 --> 00:33:28.399 Now, if they have enough money to do both um roundabouts at 92 and Wildwood, well, that's up to them, but we're just asking if they can make that change. So, if you're all okay with that, >> okay, >> I concur. 125 00:33:28.399 --> 00:33:46.559 >> Peter, you're okay? >> Yes, that sounds good. >> Okay. Um, next, the fire district resolution with St. Bonnie. Yeah, madame mayor, members of council, uh this resolution probably looks very similar as we kind of reused it from the JPA um 126 00:33:46.559 --> 00:34:02.960 kind of acknowledgement with Mound and St. Bonafacious and Spring Park. Um but what this stems from is a meeting that we had with St. Bonafacious. When I say we, it was myself, Mayor Whan, Council Member Ruffkin talking about the possibility of of forming a fire 127 00:34:02.960 --> 00:34:20.480 district with just St. Bonafacious. um that would only be in the the area that uh St. Bonafacious currently serves in Minitrista. So basically a snapshot of the current agreement that we have with them but under the district model. Um what this resolution does is just indicate support from city council to 128 00:34:20.480 --> 00:34:37.359 proceed with examining this. So the team would likely be um the city administrator in St. Bonafacious, myself and the um fire chief in St. Bonafacious uh Eric Anderson working on some of the details and then bringing that to the back to the various uh city councils um 129 00:34:37.359 --> 00:34:55.040 and and starting that process uh process would would entail likely bringing in the the state fire marshall group that I think we're familiar with that were part of that partnership meeting and kind of going through that process to see once if we can get this district set up with St. Just St. Bonnie. Um and then with 130 00:34:55.040 --> 00:35:11.119 hopes that the long-term um plan would be that Mound Spring Park could potentially jump into that um when the time is right. So looking for direction if this is something that we want to see at the next city council meeting, we can then um throw that on the agenda and and and 131 00:35:11.119 --> 00:35:27.200 adopt this. >> Yeah. Um I just had a question about the be it further resolved and then it has the joint powers agreement line in there. I don't know why that's there. should be fire district. >> So just we 132 00:35:27.200 --> 00:35:42.320 >> we're trying to move >> we're trying to move forward with a fire district >> and then when fingers out their pension issues ideally they would join us. >> They or they could if they wanted >> if they wanted to. >> They could. >> Yeah. >> So I think it's great. >> Okay. We'll bring it back. 133 00:35:42.320 --> 00:36:00.400 >> A lot of work into that. >> Yeah. More meetings. >> Yeah. >> Sounds good to me. >> All right. So next uh we have a close session. So we can close the door. So, we are going to go into close session. Um, this is pursuant to 134 00:36:00.400 --> 00:36:19.200 Minnesota statute section 13D.05 uh subdivision. Um, it's called uh attorney client privilege to discuss pending litigation. It's uh the city of Minatrista versus Sunnyfield LLC at Hull and it's court file number 27- CV 135 00:36:19.200 --> 00:36:35.680 245609. Um and present. So I'm going to open up the close session. >> Um Madame Mayor. >> Yeah. Okay. I was just going to ask you need a motion. >> You you'll need a motion and a second to go into close session and then we can 136 00:36:35.680 --> 00:36:51.599 shut it down. >> All right. Um, can we close the um work session? >> Nope. You're just going to close session. So, let's just entertain a motion. >> Okay. >> To go into close session and >> motion to open a close session pursuant 137 00:36:51.599 --> 00:37:06.960 to Minnesota statute section 13 >> D.05 subdivision 3B attorney client privilege to discuss pending litigation again. City of Ministry of V1205 Sunnyfield LLC etc. Court file number 138 00:37:06.960 --> 00:37:09.960 27-CV245609.