--------- iny andice so thank you all for coming this evening welcome and I'm going to start out with some introductions I'm Lisa way I'm the mayor and to my left our council members Kathleen mein and Brian ever and absent this evening is Peter biy and
Claudia Lacy they will be here in our next council meeting and then on the end we have our city engineer with wsd Al we have Barry Peters next to her who is our director of Public Works and then on the end we have um Ali tlos who is our
assistant City administrator to my right we have Jasper krugle who is our city administrator and then we have Brian Grim who is our finance director David able is our community development director and then on the end we have sitting in for chief Paul PA who will
soon be retiring uh we have a deputy chief who will then be chief uh Craig squir so welcome Craig and again congratulations on your promotion on the 26th so with that um we have an agenda
and I just have one change uh we will not be having a special presentation by mcwp and her Oaks golf club um James Whiskers was not able to be here he did send a letter but the information in the letter is basically everything else in the packet so I'm not I don't think we
need to read it with that um it would leave just the fourth quarter 2024 Financial update under special presentations and the rest I don't have any changes otheres okay hearing none then is there a motion to um approve the agenda with that change so mov thank you
Mr govern is there a second second thank you Miss rein any further questions hear none all those in favor signify with iOS motion pass so we're going to have a very um informative fourth quarter Financial
update and this is fourth quarter from 2024 yes correct supp to be y y Madame mayor and councel I'll give a brief update just on where we ended up preliminary on our 20204 um finances our our city Auditors
are actually here this week to audit this data so that's always a fun week for the finance department if anyone's ever been through an audit it's sort of like a rot Canal but better I guess or no but so um yeah as far as just uh what was in your packet I the revenues for
the general fund came in pretty much slightly over um anticipated budget so that was good there was a little bit more intergovernmental Revenue that came in as well as um the uh investment Revenue the market um was a little better this year than in some of the previous years or especially a couple
years ago so um that's where our Revenue positive variants came from as far as our expenditures um basically on our budget we were within $3,300 which I mean with less than you know fraction of a you know percent or so
um we were um able to um come in at uh so um I don't know if anyone has any uh questions but basically um yeah we we ended up having about a $70,000 um we were able to um better than than um budgeted we we had planned down to spend
about 190,000 so we did have a positive variance so and but that'll just back go back into our general fund um and then fund balance which will help us for next year because we need to maintain a good fund balance yep yep and we do have about a
$3 million general fund fund balance compared to roughly $7 million in general fund expenditures which is about 42 43% which is about where we want to be as a city so I if anyone has any questions I know there was like 10 15 pages of data in the packet that I'm
sure you all read through conc miscellane all all the council the administration elections F enough there's a miscellaneous category in the
miscellaneous subcategory and then also the Professional Service the SE service those are those are going most of the Departments for over that um and I'm assuming the appreciation event was was the same the the tree of the tree lighting
and stuff so yeah that wasn't uh really um I think the first year we had that was in 23 so when we did the 24 budget it wasn't uh budgeted for but we did you know expand that and have some of the so that's partially why you know we were slightly over but yeah yeah most as you referenced um C ref k out most
departments were basically add or slightly over over budget and I think um you know some of it just has to do with um I mean a little bit I mean actually the salaries came in pretty close you know we did have the you know the compensation plan from a couple years ago so we still implementing you know
following those changes um but yeah some of those other um items yes sometimes are just unanticipated for you know need a home as far as you know what um you Department line and we try to look more at you know the overall becoming that total budget and I think most you know departments did a pretty good job there
of of being at or you know slightly above so um which was then offset by a little bit of the the revenue is coming in better so some some have offsets some were just things that were you know not quite anticipated for so but um yeah if there's any more detailed questions I
can probably even follow up with you I just it's more J closer to that 100% 15 given all the other expenses that we're talking work session definitely and you know throughout the year we get these
quarterly updates and we can kind of track it but um generally if there's something that you know we don't have that's funded in the year and we have to do it um gets built into it so it's we hopefully talk about anything that's you know of substance at Council for those
but we'll keep an eye on it anything no right thank you thank you Brian and then we'll look forward to the auditor's report yes that's be coming in mid miday with the the final numbers so um next on the agenda move on
to Christmas to be her and we have a couple people signed up so I'm going to start with Aon I'm sorry is it get get and I'm just GNA say I know you have a lot of people here with you this evening and they're not all signed up
thank you very much um but I just want to recognize that you're all here in support of Aaron his in his efforts my name is Aaron geni I reside at 4600 Fox Club Drive off of woodlandville
Boulevard uh you probably recognize my face if know I'm here I'm here to petition the city to put in two painted crosswalks and signs along with Boulevard uh I was told to show up with torches and Pitch I'm pretty sure deputy chief wouldn't have let me do that so uh
I brought my neighbors um we also had a online sign up sheet of people to to show support there were 80 signatures that we collected in a week and that was sent just to Residents in our vill so that's all the residents on Fox Drive
graville Drive and then everyone in the town hes on the south of Boulevard in that first to so that's everyone directly affected directly by the areas we're asking about so we have the a petition um I got a paper copy from
Trisha um now and then I think we also all got email um in just kind of FYI it's um I think last time that Aon was here we asked we said well are there other people that are are concerned about this and that's what this petition
is it's not a a legal petition just comment on that it'd be good if there were addresses so J the addresses way the the ho manager only sent it to people I mean don't not that
we it's um what I also will suggest is that so this is kind of what the council asked you to do and so um I'm going to ask that we put this on our work session first work session in April that so if um we'll we'll discuss
this um at a session thank you um I do have Chris rkin also signed up and um just Mr Spalding you didn't want okay next is chrisc M name is Chris Rin I at 6816 me
rept I'm the president of the W C Max home own Association the evening uh I'm here to correct man of record here I was made aware an individual message mayor and city council regarding decisions made or
not made by the W Co Master Association so with the clear record the W Co Association discussed the crosswalk matter of July 18th 2024 the agenda was provided to
Mr krugle here the city administrator um for the for that meeting all the one board member was in attendance it was the unanimous decision that the board was not going to take position regarding the crosswalks the board was going to defer to City s presumably the director
of Public Works the director of publicy um third the decision that would happen constitut over 9% of the voting members so significant majority not just unanimous but signant majority um also just to make it the city council
aware Master Association had an annual meeting this past Monday today we had one home owner speak regarding crosswalks dogs snow snow removal and construction degree super the conversation here
crosswalk the and again speaking on behalf of um myself at resident now now representing um the s signing the record for the Master Association you know my personal opinion about the additional
crop swaps uh I know we had crosswalks plac at kingso Road in M recently just week and a half or so ago when the weather started warming up it's at DUS there's kids crossing through the middle of the Mac driveway 20 feet to the right of the lighted crosswalk that is not
being engaged at that time dust push the light draw attention to yourselves I think this kind of comes out A matter accountability not only for pedestrians and drivers and something I've seen in the neighborhood over the 7 for 10 years
so thank you Mr and like I said we'll we'll discuss all of this at our work session and come to a final conclusion thank you thank you very much um so I don't have anybody else signed up under persons to be heard for um that and I
know we have some people here that are for the public hearing so we will um give you obvious L an opportunity to speak at that time and so with that I'm going to move on to our consent agenda items and they consist are there any
that you wish to moove all right hearing none um they consist of approving our work session meeting minutes from February 18th 2025 B is approve our city council regular meeting minutes from February 18 2025 approve a conditional
offer of motion to Chad Griggs from police officer to sergeant and approve a property lease agreement with Brian zator for Trista farms and E is approve of claims f is approving our final plat of car co G is approved our cup for
ground mounted solar at 8485 Square Lane and H is approve our repair and view shed setback variant at 5440 Ridgewood Co and I is approve our W wacka or WCA Wetland replacement plan for Rural Oaks golf club and J is threeyear generator
maintenance contract and K is resolution to approve a CIP purchase of a used aerial Li truck any further questions none is there a motion to approve consent agenda items a through he thank
you m bet Mr to second that thank you Mr govern all those in favor signify with i i all those oppose motion passive if anybody wishes to stay here welcome to to stay if you would like to leave you're welcome to leave too um but I
always invite people to stay uh with that we'll move on to our business item our public hearings and our public hearings this evening consist of our street Improvement project I'm just going to give it a couple minutes and thank you for coming thank
you all right so uh this evening our public hearings of our 2025 Street Improvement project it's the assessment hearing and award the contract and adopt the assessments um and I'm going to start with Miss yeah thank you mayor so
uh before you this evening is the 2025 Street um the project includes for the most part uh for Reclamation of Pine Circle tril L East Trum Way West Trum W and wind Trail uh we have some partial
curb and gutter replacement in the trillum area as long as some gate work in the Trum area as well uh dat Val work is not uh that work that work is not accessed to the property that work it's paid by City funds and then some
installation of influ and infiltration barriers in the pine CLE sanitary sewer and again those those costs are paid by the city so um included in the packet is the uh final assessment rate that are proposed forine ccle at
$5,700 per unit Trillium is 7,900 per unit and Windridge uh circle is 10,000 per if also include preliminary assessment rates for each of those areas um Pine Circle and Trum are lower than the original preliminary assessment rate
because in the bid prices we were seeing some better unit prices for some of the the um drivewood work so we were we were happy with that there some of the concrete work we were happy with that um to provide a lower proposed assessment
Windridge circle is uh capped at $10,000 per unit for the council's direction um and we did run a quick assessment calculation um had that cap not been there the assessment for windbridge would have been um in the neighborhood of
$21,000 uh with that uh there's some further discussion that took place um the last time we talked about the Council on wind rge trail with regards to Parcels six and seven um thank you to the mayor for bringing that option up staff did take a further further
investigation into what happened with Parcels six and seven and and why they were showing up as two Parcels on the the tax uh property tax information so um basically what happened is there's a school district line that goes through
the property I'm on page 136 the packet for those that wish to to um uh see what I'm referring to so there's a there's School District boundary that goes through that lot on wind trail that
creates two tax Parcels but it is one lot um it is known as lot two block one of windr um so with that and having that further understanding um we are recommending that the uh parcel 7 be um
shown as zero assessment units in the final assessment role which is included in the packet I did have a conversation with the property owner um after the last council meeting where we discussed this to explain what happened and um get a better understanding of property owner
knowledge of the situation and to also explain that they would be receiving two assessment notices because we had um uh we call for the public hearing based on that um but based on what we're finding um further investigation the recommendation was to bring that down to
zero so I did have that conversation with the property owner and um again appreciate mayor will bringing that to staff's attention um with that on page 137 in the packet um we do show that the
funding summary for this project um with $491,500 in special assessments and the remainder being paid by City once um order of $751,000
72 um with that I would be happy to answer any questions that the council may have but the um the actions this evening is one to hold the public hearing the assessment hearing for this project for Minnesota state statutes and then the second one would be to award
the contract for the project and I'd be happy to answer any questions Council May wasn't there a second lot that development that was in the same both were split into for school purposes and I believe that gentleman
the owner of those two lots is here could we so I'm going to ask him to come forward then and I think he can answer your question so um I don't remember you want to come state your name and address for the record y
so and yeah um have the parcel numbers so I'm not familiar with that I got the county but but we about 4 years ago I the date purchased the empty lot next to
us and which is U address of 7905 L Trail uh it's an lot and we uh talked to uh the city of that point about joining
the two into one lot and um I started down that path and talked to Nicholas wion here at the city uh he had me fill form out to County
to one plot because that second lot is on two different school zones the county couldn't merge our two right away I another form up to merge school zones um that was a long process to just
an that once a year I just got like a week ago or two weeks ago notice from the county that that all G through or that it said it's not final as far as joining our pids together but the new p number will be and now we have one one one p for our
land our just for the record we'll make this part of the public hearing record so just so um does that answer your question Brian it should be one one lot vers he
should get one assessment versus two both B lots are getting one assess because they're they're basically one lot so I don't know if Alison what do we need to do to change um mayor will I
certainly a lot ask the City attorney to chime in if I'm missp speaking but I think what we are looking at so my understanding um the property address was a 7905 that's the vacant and it's listed as a vacant um land on the on the
assessment role on page 138 in packet is that the correct address sir yeah thank you so we are identifying that as parcel two Madam mayor on the assessment role so my recommendation um if the council um choose to remove that um in the in
the motion would be to adopt this the um resolutions with a clarification that parcel two would have um zero assessment units Associated thank you thank
you okay thank you um what I'll do real quick is open the public hearing and if anybody else has questions or comments I know there was some questions about if you wanted to pay so maybe um I'll I'll ask Brian actually to kind of answer
your question but if you'd like to come forward I have question ask so question um if we pay our invoice in full are we going to we get an invo from the city so what we'll do after this meeting is and we've sort of
refined our process over the years because basically the action tonight you know will'll adopt the assessment rle so we've gone to where we we send out a post adoption letter to all the residents saying this has now been officially adopted and I'll talk about some of the timelines that if you want
to pay in full you got to pay by November 1 of this year November 1st 2025 if you want to avoid any interest because whatever is not paid in full would be put on the starting property taxes in 2026 so so we'll have that letter that'll go out post this meeting
here probably in the next week or so explaining some of those timelines and then we've we've gotten in the process too of sending out like an like a 30-day warning like October 1 like a reminder that hey if you don't pay this um is it like to be likeing you know like am or
you know it'll yeah it'll it'll have the the appropriate because there's a few different amounts depending on what street you're on but it'll say the amount it'll it'll say if you want to you know to pay in full it would be $10,000 or the you know whatever the amount and then it'll talk about in the
letter that in the first year you can make a partial payment you know you can decide hey out of this 10 I want to pay five but after the first year you know before November 1st of this year once it's at the county it's either it's at the county riding with the property taxes or in a subsequent year you got to
pay off to the City by basically November the next November the next you know so yeah well those details we try to I guess elaborate on or explain as well but there'll be a couple of different Corr respondence one soon here and then one a reminder and fall
that y yep y simar to the other one I know we came to the original me months ago about conr and um and there was discussion about
because they own they own them right and they're not merged together and there was this has that been the trust yes okay yeah yeah they because they're two separated Lots not just and has nothing to do with the school district anything
like that and you're buildable Lots um so they are okay anybody else questions or comments you just need to speak your name and address Harry Nelson at 61.9 Circle
and we just had a br new driveway in 2022 2023 and um when I was reading someone you know talks about the C sack Southside gets their part of water and West Side gets the other but it really
if somebody goes out and looks it isn't like that pictures um the neighbor to are s he's pretty high up so when the L drains on the P set most of it shoots down on Direct so
we redid a garage remot we sunk the drain in we also had to put a French drain on the side of gar picture because we got like a flood com but to remedy it a little bit when we put our new
driveway in they put a bit of a it so some of the water CL pass that through the front yard and then down the lake okay so my biggest concern is that when they redo this road we need to get somebody to need to
have that lip like we did originally okay and then the other question is what happens like structures box ston arounded is that going to get all messed up question
if I could get that I would love to thank you so much um so the first part about with regards to the to the driveway um so we can work with you to get that um that hump in the driveway redirected and that's certainly our goal
with these projects is to restore things in in same or better condition the the the reason we included um a little inclusion in the assessment notice to the folks on the south side of P Circle and often times we find when these roads get into such poor condition and aren't
draining properly once we get that new Surface on there and get it draining folks are like well why is it pushing water through my through my yard and so we wanted to make it clear that while we're we're doing some improvements and we like to get um capture water we're not able to do on so I appreciate um the
information and we'll work with you on your driveway to get that and then um with regards to the mailbox um what will happen included um a bid item in the contract so when
the prior to the work coming in for the street you'll have temporary mailboxes set up there and then once the Project's complete we'll come back landscap okay will they take them are resp move them other way we can work
with you either way um I think a lot of times there are preferences if a property owner wants to do it themselves we would like we like that because we want to make sure that it's done to your satisfaction but we're certainly willing to work with you to make sure that they move to an appropriate place for your
project the challenges we need to keep it out of the way of the contractor right so that's um that they can do their work so cont it' be your best interest statement you know to take it
out at least we'll take before we can work with you do it but you know during projects things can get lost so I mean it would beh you to take it store by H someplace that you know where it's at Gary will help you IID
that sure of course yeah so in everybody has a mailx my brought it off so I I concrete it in with you know metal and everything you
know that's probably like you know 2T you know 3T into the so will that be affected but I just mostly probably not because we're not really you have concrete curve and gutter there so just doing the asphalt work so most most
should be get the curve so they should be relatively safe I mean I'm not going to say that someone might not get hit by you know something here there but for the most should be anybody else have questions or comments regarding this um load project
or special assessment mayor if I may just a point of clarification for the record you opened up the the public hearing when the first gentan was up um so just just want to make sure that's clear for the record oh is it it's still open still
going T okay and I'm going to close the public hearing I guess I'm G close the public right now take it back to council so Council we're going to be removing um blot number two on a Windridge trail from the assessment role um is there any
other there's I don't believe any other changes that we'll be making or do I have a motion to adopt the assessment for the 2025 Street Improvement projects City uh project number 0-25 uh with the exclusion of Lot number
two on W Bridge Trail well we're not we're not excluding it I'm sorry okay all right so thank you second all those in favor signify with that all those post motion hey nobody can claim
we're not having fun all right then we also have to award a contract for the 2025 speed Improvement project city project number 0125 thank you m re and thank you m govern all those in favor signify
iOS motion passes 3 you're good to go thank you and if you have any other questions that any time you can either call Brian if you have Finance questions or call Miss FY if you have um questions regarding the project thank you all
right so next uh we move on to um ad business item so we have to approve a tast order it's order number eight for the construction and administration um services for 25 by the street Improvement Project M mayor
members of the council this is for the construction adment services for the project there been trillum IR Circle and Windridge this would be for wsp to have a construction observation out there for
3 hours per week for six weeks 10 hours uh a week for two weeks this would also include all our new engineering text time out there on uh on site to start to
learn the operation behind um uh City inspections and that stuff so that's a great learning opportunity for him um because eventually they will be taking over this role um so not only you know are we getting you know
WSB to actually oversee the project we're also getting free training from them so that's good clarification to me and then know with this project and again for next year for 2026 is project um which will have a lot of other issues coming in with a lot of
other options for that it's going be great learning opportunities for him to learn um so what we're looking at is cost of 22% of the total bid cost bid the bid was
98655 um so we're just asking to recommend the resolution 31-25 to approve T number with wsp for construction ad Services for2 thank you any questions or
counil anyone all right then is there a motion to approve that resolution thank you m second thank you Mr any further questions none favor signify iOS
motion and next we move on to approve Tas order n which is design getting services for pavment maintenance project for 2025 correct M May and M of the council this is for the payment M maintenance project for next for this
coming year um we'll be doing a crackl and reite um which is spray soon the 50 m 50 m streets um we also be doing some perk trails and then another fog seal of
subie cord that to help lock in um some rock and stuff to some complaints there so um estimated project costess is 41,000 as I alluded to a few times this is where the
maintenance aspect from now on is going to start incline as we keep improving roads to keep them looking decent and uh functioning the way we want and to have the lifespan out of this maintenance is very important whether it's the crack fing to keep the water
all the rec might help seal it to keep the um pavement um pable the f f seal seal coat um is going to be a very important function as time goes on
our project cost will start kind of go down a little bit and then but the mten cost will continue to increase um so this is going to be you know always a an ongoing U project so what we're asking
here though is you know for the project to go through it's 471000 estimate a little cheaper but um you know to keep the roads the investment we have in these roads it's well worth it so we're recommending that
you approve tas9 with WSB the preparations PL specs for the 2025 that's um what just basically spray seal to help two there so yeah just to kind
of help lock that in and and be done okay yes I I G about that too I saw the street it'll be swep really well then Fox help keep that locked in hopefully
does theal damage the car no no just basically what um it's similar to what um like turbo seal or some driveway companies come in you know it's basically a spray application of sealing on
any other questions to do all right with that is there motion to approve resolution number 32-25 which is approving the Tas order for design and services for the pavement management
project so than you Mr govern second second thank you miss any questions comments none all those in favor signify with all right P so next we move on to administrative items we'll start with city engineer it's area project update
thank you mayor um I just wanted to bring to the council's attention um some of the hen County projects that will be occurring this this summer um they are looking to do a mill overlay on County Road 110 between auditor Road and sunny
BR Circle so we can expect to see expect to see some traffic disruptions up through there but nice new pavement uh County Road 15 they are looking to do a chip seal coat um from the county limits to westate and then on uh County Road 44
will'll be doing a chip seal from uh just south of Lake View to County Road so um we have been in contact with the county with regards to their work uh on County rep for with relation to the city project on C CLE so that uh we can make
sure that we have contractors that are that know of each other and and not causing problems to do that correspondence the construction finish the building on hopefully this
year they um they have some setbacks and they are moving forward they're getting really close and they're going to fix that area of the road I'm trying to get PA all the way up to 110 but got Bridge from the bridge to Highway and
extending the lane in front of their building they want to make that so that their semi can come in there when they're doing have a Park area traffic so we discussed that we put in an extra Lane in there we're going to be need the tourament W on island and curve and
stuff probably the center Island will either be removed or um just to make the area that's correct yeah that's through the and they've had a few set backs and issues but they're moving forward out
you one of the things I noticed is that sometimes they have their contractors and the both sides of the world if you could if you ever have we we talk about it to make sure they're keeping it open and so they there issue have is where
their trailer is there they four cars there we've asked to park up on the um West Side southbound side so I know that area is pretty pretty beat up and they will take care of all
restoration other updates social media yeah mam mayor uh members of council I'll be brief with this so occasionally we get uh some social media comments questions that we'd like to address we don't generally go back and forth on social media but we can put it
as you know part of this record but um just to be clear we've never received any bonding money um there was one misconception that we received $15 million or so I said that would be nice that would have been great um yeah so we yeah well it was
supposedly for a water treatment plan but um so we've never received any money and then there was another comment that um we use Levy dollars to supplement our water fund and that's not the case we keep those two things completely separate so just want to make sure you know as these things pop up we Ali
generally brings them to my attention and you know if they're egregious we might comment to try to make it but this individual has done it a couple times over last couple years so just you know it's kind of timely because we're continuing to talk about uh the bonding
bill and we had a conversation this morning with the senator about hopefully being able to get a bonding bill this year it's getting more and more refined um I guess the possibility not the actual bonding bill that hasn't been developed yet but um so we're still
we're still fighting for some money um but we will see um regarding just updates I want to give a little timeline update so obviously um police chief Paul FS has his retirement celebration here um that is on March 26th at 2:30 right
here in the council chamber so um the public is welcome there'll be a couple of uh very famous speakers speaking at the the the mayor one of them so um but it'll be you know fairly informal um celebration of of Paul's career so um
2:30 right here 2:30 right here um there's some other events that are coming I just want to mention them I I think we have a date set for the town hall on the water infrastructure and fire partnership ship um I sent an email out to the group today that's on April 14th from 6:00 to 8: p.m. um if you can
make it great um we'll just go over what's going on with the fire partnership and the water infrastructure and hopefully get some comments the timing of that is somewhat strategic so we get some input before we go out to bid um we can talk a little bit about what we think the rates will be we we
don't technically know we won't know about the bonding money by then for sure so um and then about 2 weeks later we have the state of the city address which is on April 29th out at Burl Oaks Golf Course from at that starts at 5:30 then on May 3rd we have cleanup
recycle day from 8: to 3 8:00 a.m. to 3 pm. um here at the city hall and then on May 17th from 11: to 2 we have Trista day and then on June 3 we have the city bus tour from 5:30 to 830 there is not
that's an RSVP event that has not been sent out yet I think that usually goes out sometime in May okay so but those are our events we're kind of event heavy in the beginning of the year and then we have a little break and then we have our Christmas or holiday event so that's all
I have the future city meetings yeah new agenda aenda manag software doesn't allow toam the meeting
so if that's something we desperately need we just have to go in create them and then delete so is that something you guys find I think we to have them on there so on the okay on the website somewhere
that says well the entire city what you guys approve the calar and on there reports do you need somebody for no no meeting this month unfortunately unfortunately I'm trying to keep you I'm
trying to keep you guys Happy do so we'll move on to council reports um real quick yeah this morning Jasper and I met with um a number of Mayors around that are in Senator and Johnson
Stewart's district and we talked about um the big issue that we talked about was the um middle Miss and housing bill that was last voted last year and there's similar bills now and they've kind of broken them up into separate bills but we talked about all of those
and how we do not want those to pass because they would really infringe on our local authority over local issues the the neighboring here also as Med yes yeah yeah I we were like 100%
all with the same feeling there were probably 10 different cities um and then tomorrow of course uh the three of us and I okay so two of us will be at the fire partnership meeting and then of course
on April 14th I'll be me um I've been out of I've been on vacation for a while so I if you sent an email I haven't replied it just got Saturday night so um I will go through those 500 emails and
see most of them are J but um anyhow just in case you sent an email and I haven't that's it I um was gone I went to uh State the capital and Andrew Myers
presented our bonding bill week last sow day seems a long um I think it went well and thought it went well and I'm just waiting to hear back happens with it but seemed to go well thought made a really good argument um specifically point out
we have never gotten any bonding money ever I we don't plan asking for more if you give us this so hopefully it was for and I will not be at the meeting tomorrow birthday and have AG WCC many SC in
there L meeting all right great thank you all right so we um anything else no okay no with that then we can be adjourned if there is a motion so much thank you
govern all those in favor signy passes thank you very much [Music] Part: 2
thank you all right I'm I'm going to call the meeting to order this is the work session um meeting for an interest March 17 2025 um pres our this evening we have a um assistant City administrator we have director of Public
Works G Peters alany is with WSB our city engineer here and then council president we have H Brad we have a new name you have a new name we have Brian govern and um say la
iset vi is and kathin is here I'm here and then we have J cral and Brian grim and then also sitting in for chief PA this evening is Deputy Chief right Squire so with that we have three items I believe on our agenda where first to
talk about the USA Security paration and then Milo training system and then our 2026 Street Improvement projects so with that I'll it over to CH thank you mayor way rest the city council um as the mayor mayor said we
have three items on the agenda the first one is the um security and key key card access system that we have we currently uh have a system not exactly uh the the best quality I guess technology has
increased significantly since 2016 running into some issues with our our server being end of life software being end of life those types of things so um essentially the goals of tonight regarding this is uh we'd like direction from City Council on how to proceed um
there's a couple different options we can we can pair this with a uh Bond sale as an equipment certificate um this year with the water treatment plant we can do it next year with a road project likely I I'm kind of maybe jumping to conclusion but likely the recommendation
would be an equipment certificate for something like this um a couple of uh additional things that you know we' be securing some of our water um infrastructure sites that that currently don't have this technology there so um
there's a couple different things here um we have a couple different Representatives here today that uh have a little presentation to talk you through what we have what we're recommending um to be uh rep the current system to be replaced with so with that
I'll I'll have Chris Daniels come up here and uh um Ally if you can queue up his um what he got I think this is your screen here isn't it I believe that's your screen right there you can try it again um
she'll share her screen again think we're quote organizers now so I think that can no neither her or I can share screens that's all good let me see here so this is your screen
you just want to open it on yeah one second Now give me a second e right right here did you put that in that folder Alie okay
cool bear with me you got one more minute okay give me one second I don't why it's also sharing alley screen no that's me oh that's you you got it he's got it
already look at this watch this had to hit a button all right yeah we're recording thank you so much for having me today um I'm Chris Daniels I'm with USA Security
um I was here in N years ago and did this presentation for a whole different full people it was more than years was right right night
okay okay I R with r Mar is the software and Hardware package that I would like to talk to you about or or recommendation um as we kind of move through where you guys are right now so surveillance and security up update path
for the city no all right yeah there we go so 2016 we started working with you guys uh USA Security we we were hired by the city under uh Chief W Falls to re you have a
very very very old an equated access control video system so we upgraded that brought that to digital a 32 terb video server with expansion or future expansion which ironically you guys never took advantage of um we haven't
added improv to that since since 201 16 there's some weird years on here so try to keep this brief but just show you where we are in 2016 Microsoft was running Windows Server 2012 which was was on that
machine to L in 2023 so I can't do anything with Windows Server 2012 which you got you guys purchased a vigilon Access Control software that's ACC version 5 that was in life in 2018 um so what we did for you guys was regular maintenance and repair upon
request but anytime it was discussed to maybe do some of these updates along with camera purchases that never was never went further than discussion so your video service is kind of in a time capsule right now um fast forward to now why are we
here right now both Public Safety and City Hall have some cameras that are down and also cameras that are just not performing at all and both got together and reached out hey can you look at um replacing some of these cameras so
that's how we got down this this road um also there's some pending doc regulations that PD isn't going to be to achieve with the current camera system so you bring those things together it's time for a refresh so I came out in January we looked at some camera improvements um analog cameras which
currently have are becoming harder and harder to find almost impossible to find and your current video system can't put new cameras on it because as we said the software to Tool so where are we we're in a replace mode and that's what I want to talk to you about tonight it's what's
the way to go um so weing with W Chief Squires and Alli we put together kind of okay we got to replace the server and we have all these very old cameras what should we do well let's just do a quick Thum roll to
replace all that with digital and modern and that came out to $114,000 and Al now on the same track of you guys are moving everything to the cloud anyway what would it look like to just do these cameras at these two buildings just on the cloud distructor
Paris so that's what the system that $19,000 just as a purely looking at just getting your video systems up to date nothing else what that's come into is what we what we're talking about now is full
Citywide so with I'll get to the I can show you some of this um with the surveillance upgrade we can bring the camera we can bring the cameras and the access control into the same platform so the people who operate front desks can see the camera in in the car you're at
the same time letting people in you can do it remotely um for water treatment plant we can tie in the alarms or sensors into the cameras as well so it takes your system for right now you have two or three different systems and it turns it into one system that anybody who has loging can operate Cross Way
cleaner to use way easier to use longterm uh we easier to expand so moving off of a server system one of the downfalls of a server system like you guys have now is you have a single point of failure which if this thing goes down the whole system goes down which can
starts at like $220,000 and depending on our scalability could be a much more expensive piece of Hardware so we want to get rid of that as liability excuse me that's one of the spots we in LPD where if that server goes down today they do not have a
camera system over dep um and we would be on a laner system and place system where we are they're going to be operating for weeks without a camera system and and moving to a cloud system would eliminate that potential in the future so in a cloudbased system there's
no Central Hardware everything is it own so every camera has its own onboard storage the access control panels live uh the data lives on the panel it communicates VI Cloud interface so if any one piece of that system goes down you only lose that piece get out it
where as you sit right now uh you have an end life server on your whole C system for the city um so as we looked at okay if we are going to do the full City what else
might we want to do Public Works doesn't have anything water treatment only has car readers but no cameras none of the well houses or water towers have access control or cameras uh DHS is going to start to get far more involved in water
towers and water treatment centers um so along with Doc RS that are coming down while nothing's been in concrete yet we're anticipating a lot more DHS RS too and so this will get you guys ahead of that um and those starts come down by
now adding card access intercoms and surveillance to those water towers also included in this we uh reached out to AP AP APS a2s a2s about your skus system at the water treatment and water towers to
see if we can piggyback on that for data um we cannot so included here is also LTE service for those um for the wellhouse and the water towers so that that data can get to the Cloud without you guys having to bring designated
Internet to the into the L so it's full package U breakdown here of what each building would be independently uh with a bundle for a savings in total a little bit more about just kind
of where you guys are where we want to go for for those of you that interested this is but you have now cameras running to servers with with tons and tons of storage and then we've got to get that both online and offline it becomes quite a bit to manage both from a hardware
cost standpoint and from it standpoint where with going to a cloud system uh specifically the kind of system that we want to talk about um the devices are Cloud native you plug them in and you guys can operate them from any body so it's app based and browser based so
weog special software to do it like you do now so far more responsive for PD in an emergency if something happens and they're not at PD they can still get video um Can equip officers with an app for mobile device as well you can see
what's happening in community longer term this isn't anything you talked about but it came up earli with road projects we do work with city of aonia uh there doing a major downtown Improvement project on the streets where they want to put Cs on the intersections some of their major streets with this F
system becomes very easy to do that because you don't have proper power and data we solar and we do LT po so um it's very easy to expand this you don't have to think about what's everything we might want to do today this is a very expandable perspective so
it set you up for the next 10 years in a way that the last time we did this did not um so just some future proof thing like I said we're going to extend coverage to Public Works water treatment and water towers pending DLC regulations
for low light no light 4 megapixel minimum which you guys do not have Now privacy masking and then blind spot so like we have a uh we have a demo camera going right now in one of the holding rooms where previously it's a corner camera so if you're too close to the
wall we can you can hide from the camera we've got a fishy in there same in the booking room you have a table in that b room right now where you could potentially be off camera uh we're going to do fish eyes in there so 100% coverage in all the rooms toly the OC
rags and then further down the line I don't think this is Stone but uh there's conversation about migrating a different version of body camera and this ricado platform integrates with that body camera video Evol for custody so from
again from a PD future proof e standpoint um we're looking Beyond Today Beyond tomorrow but for the next three five 10 years with the system I can dive deeper into the software if you'd like I can dive deeper into some of the layouts of the
buildings if you like or I can just answer questions or I can do whatever you guys want me to do from here questions for system with the set $30,000 is that set up the that be the
thatly so I can show you this um so there's there's licenses this is data LT data as well this is this is LTE data built in and I'll I'll add we have our we have a well you don't really like first net after talking to me but
we have we have a contract with first net which we could integrate into this system and probably get a little bit better deal you could but I think we get preferred pricing for for what they would use it for yeah so this is right now kind of based on what we've put together the are we have one three five
year licensing options every so there's a license for the mic uh every camera every car reader every interon um you guys have Panic Hardware here so the alarm and then the LT data packages for the the two water
towers and the wellhouse so are you saying we would pay 285 every year and and then you'd pay $249 be your licing so the initial upon the initial purchase then your renewals would be
these would be your renewal options for software coverage per year so You' be at either 28 a year or 73 every three years or 120 every five years okay with these being licensed if uh
like strikes one or gets damaged is that AR repair or is that all yeah so I I knew that but I was sure so you know one of the one of the advantages the system you guys have now is a is a motor system it's five years
because they're it's a Del server Rand through Motorola most of this Hardware on Prem server basis do not know one's going to warranty that five years it's end life in like four uh but as Ryan said what's awesome about is all the
hardware is a 10e license so anything happens to that piece of Hardware you call USA Security you come get it box it up open up an r in continue one it's covered as long as it's license it's covered so this becomes also your warranty
package so you're and you're not getting they're on version they were on they just released their Series 3 cameras six years from now they're not going to be on Series 3 and the camera goes down you're getting version whatever vers we're not dig into the archives and
find an old camera we're going to give you the current one so what's an upgrade path too keeps you current how long has this business been around for Server um I guess whoever be back in the
background we started in 2016 right so as long as your camera systems been here okay well my only concern is sure you see in the media where you buy something the Spotify car thing back in
y um so in I I've been in the security industry for 20 years if something happened with forado where they got weak enough that that was a problem someone would buy them Motorola would buy them or would buy them or would buy them or Scher electric
would buy them I don't I can't tell you it's not going to happen but it would be wildly lik right yeah and we're actually considered one of the fastest growing security companies in the world because we started in 2016 we're already a white
company um so we've had tremendous growth and it's because we have a different approach where they not on PR Cloud connected it's future through and just to add what Chris said regarding licensing terms for your 10-year warranty but also because it's always connected your system is going to
continually get better better receive any firmware updates that release not pay wall behind features your system is going to continue to improve like your phone getting updates some cars get updates your security system will get updates what other
countries we are worldwide we're in London we have OB in London Mexico Taiwan full AG we have businesses that we work with and cities we work with all around
why R versus another provider um so our company we represent we have three Cloud options we Mora we have Pro we have rata verata is they're already so far ahead of the other two in terms of full integration and full offering that they're the only one I can
come up here and tell you you're going to get One login your users are going to get One login and it's going to give you your access your video your alarms your intercoms your cellular if we were to go to things like Vape sensors and some public spaces anything that we could put
on the system it's One login if I were to tell you that with r you need a dashboard for this you need a different dashboard for this you need a different dashboard for this these don't talk to each other properly they're just that much further ahead of the game I also because I do sell all three of them I know who's where and I
already these guys are pretty bad to get on what a motor is cu motor is less expensive but I didn't want I didn't want want to come in with an inferior product when I knew a superior product existed and so I I gotam I said Hey listen this is what M
put in price for this product so you guys get there and not there and so I when it's when all things are equal rata is clear the head and shoulder's choice and I can give in some of this like to but it really is it's they make all the
products so on like a rhus or a motor rollup they're going to say um well we integrate with this other product but it's a whole another vendor and if somebody changes a firmware or a software then the integration is broken and then you have users in front desk who are used to something working a
certain way and where because rata makes all the products and the backend integration is the same across it's uh they're not going to make they're not going to update on intercom and not have it work with the camera because they manuf they don't have they're they're beholding to their entire stack where if
I'm roll I just have my camera and my car access but I third party in this intercom well I don't really have to know oh shoot they did an update now I can fix it where for it's all the same
backing so they don't have to worry about me but I guess my my bigger question is cost yeah well and for the amount of money I would expect us to get some FS from some other companies and just to you know price it out make sure that everyone's in the same ball car
everyone's offing the same level not close to getting a new system and building the budget a lot more options absolutely and um you know the the initial goal of today is just to bring this to your attention it might be new to some of you um it was kind of new to me when this
was brought to my attention probably four months ago three four months ago so we had to move fairly quickly it's somewhat concerning but um really if the direction is to continue down this path um as far as the financing piece goes I think I talked about that um likely an
equipment certificate in 25 or 26 um as far as quoting goes I believe I was talking to Chris a little bit about this beforehand about how they did this in 2016 they actually helped build the the bid package because somebody we need an expert to help with a B bid package and
there aren't many vendors out there so somebody we have to build build a bid package based on what kind of we want and then get it out to the vendors um and if it's a bid or a quote you know we have to determine that um I'll work with Sarah on that if that's the direction um
because it's existing equipment um but I agree we should get some additional quotes just to make sure everything's in the ballpark um making sure things are apples to apples is is the big big piece and we'd likely have to tap into
somebody else maybe like Chris's group to help with that um unless there's an expert on city council I'm not an expert on camera technology but you know that's the biggest thing that I I um fear is somebody coming in lowballing and then we get have to make it up and it's the
same for a less Superior product over the license fee you know something like that so we have to look at it You' have to compare we'd have to look at it all all encompassing yep so um but if that's the direction we can start putting that together and then bring that to a future city council meeting I think we we do I
mean I think we owe it to the public because it's a big expend yeah that's a big and you know I think I think a lot of our residents would say well what you only you just took this I me you know so I think we do have to go out a bit and see see what's out there and try and
maybe it won't be Apples to Apples but then we can compare and see what we want and then if we do go with your proposal we can say well this is why we went with you um but I think we need a few more nums
but um this is very interesting um eye opening and I guess my my recommendation is let's try and do this sooner than later and then if we're going to do this then we should do it this year in B do an equipment certificate with our um
with our street project or water treatment plant if we can and then maybe we can also wrap the um lece um issue or my little thing the next thing we're GNA talk about okay yeah yeah there's a couple unbudgeted items we're talking
about tonight so um we want to make sure you know it's okay to budget for these in 2026 but if the camera you know we want to make sure we have a contingency plan if the server goes down and that costs money and we might end up getting the same thing but costing you know
might cost more it might be an emergency um that's why I'm saying so we we'll start working on it on it and hopefully we can get it up in money for a new system whatever that is Maybe by June or July um I guess that's question for you if we go with you what is the
installation dur around time so from from equipment procurement standpoint uh to getting on site with probably 10 weeks out and then onsite this project we are
probably I'm just going to kind of invol work this here I that we're going to be on site for 4 six weeks so final so for 10 10 11 weeks out say 17 weeks from approval to completion
probably and then if we B it's generally 3 weeks 21 days so I'll build that in and that's what I'm saying September yeah we can put everything together yeah okay so so we should get a move on it then all
right maybe see you back here all right anything else not yet all right thank you very much really appreciate it thank you next time I won't take your spot
all right next we have than Milo training system yeah I'll uh mayor city council I can introduce this a little bit but this is this has been an ongoing um kind of brainstorming session that we've had we've had a couple different touch points with the
the gun range discussion here since I've been here almost three years now um and we've kind of put that to bed and and you task Craig and Paul to come up with an idea of how we can UTI ize that space to to train our officers in a in a
pretty Advanced way um Craig came up with the idea with this Milo it's something that's been used in the law enforcement um arena for quite some time um the space is also challenging for a Milo system if you can imagine that too as as well as a gun range so um what we
have uh presented and this is kind of our best best shot at what we can utilize that space for right now it's kind of a hybrid um do we oh we need to I can share this a little bit now I think we got the I think we got the Powerpoint figured out
so um we don't really have much to present on this though but in the packet you can kind of see what what's going on but the Milo system would would take up roughly about a third of the space and the rest would be for storage we'd have an access door on the storage side that the police could access from the parking
garage um of which we could get a forklift in there and move things onto a pallet system um onto a shelving system so that that'd be ideal they they definitely need storage Craig can definitely speak to this a little bit a little bit more um but and then the the
Milo space would would um be configured after the construction so there's a couple things going on we we received this public safety money I believe in 2023 yeah right at the end of right at the end of the year in 2023 we allocated roughly Brian will know the numbers but
roughly half of it towards Capital 70,000 Capital the other 200,000 to operation to operation so um we had 170,000 we've we've used some uh of that Capital to purchase some things already um the current balance of that is about 116
um, the idea that's been presented in this is to do um the construction work which we've gotten one estimate at about 140,000 I'd say that's probably a pretty or pretty conservative estimate um I
think we could probably get it down through various means to about 116 so um you know Craig can get into the details of the actual system but for financing piece um we could look at using that Public Safety money to get the construction done and then city
council could decide if they want to proceed with the Milo system and the outfitting of the storage area with the shelving um we could we could attach that to an equipment certificate in 2022 with the water treatment plant or 202 or 2025 with the water treatment plan or 2026
with the road project so it's all about timing these are big numbers right we're coming to you with um just over half a million dollars of unbudgeted expend expenditures I don't generally like to do this this is something that's been in the hopper we kind of have this public
safety money that we had an idea that we were going to do something so this is the idea for that um so it's really do you like that idea for that space to me it there's a lot of value in occupying all the square footage at that at that
facility um you get a really good training atmosphere for the for the officers something that they don't have access to right now really anywhere in the region other than I think maybe um can tell us it'd be interesting to see what what is this system and how does it
work and how fun is it absolutely thank you mad May counil You' absolutely be invited on day one and uh and we we' love to get as many people through it and not to get too far and myself but it would definitely be a good
tool for the public to see want to bring the public in put them through some scenar and whatnot so yeah as as uh Jasper mentioned we're very short on Space um we're great very grateful for our gym but that took up
our store space so now we're kind of shoving stuff in into the shell of the gun range um as it is now but it it's just doesn't look pery you can make it look a lot better um as for the gun
Ridge was a great idea it's just not quite big enough to be a very viable gun range and a gun range itself years ago we estimated at half a million and with inflation I can't imagine what a range would be and then your ongoing cost of
um a lot of EPA stuff of Leed your hbags got to be very Advanced um and just the fact that ammunition so expensive even if we had a range the amount of times we'd be able to use would be pretty limited um so that's where Milo comes in
and uh really cool part about my is it's it's a range and and it's you can set it up to do multi ranges but you can also set it up to do scenarios so um got have some notes here so I go all over the place but um right right now our PD uses
menaga Sportsman's Club Great Club but the issue is we share with two other police departments and when we go shoot we take the place over which we feel bad for it's not fair to the people who buy range passes there so therefore we only
get a few days at that range um so and and then in winter time you're even more limited because you know we do shoot in the winter but not that often so the beauty with was what it is is a HD system that has three screens that are
in a u sheet and um it projects on HD these actors that act out over a thousand different scenarios they're up to a thousand this so you have an instructor sitting there and the instructor can change how the actors behave based on the officer's actions
and the Milo itself is integrated with our uh pistols um with our chemical irit with batons with flashlights so anything you're grabbing on your belt Milo is recognizing you now have the chemical you're spraying it you're do you
actually spray it no no but it looks just like it so all the equipment is is exactly like okay so you push the but okay I got you yeah well yeah that's a good question because basically what it does is beauty of it is situational awareness
yeah we've seen it before when you're under pressure getting stuff off your belt isn't the easiest thing to do so the more you can train on that the more under high stress environments we can act more appropriate um so so it's an interface
system um they have a thousand scenarios now and each scenario can have multiple different outcomes and then Milo sends out about 50 to 60 um U new scenarios every year free charge so we can constantly keep fr with with with the
scenario B train um of course the it's very cheap to to use um we're just basically using electricity instead of actually ammunition but it's very accurate you know the way we shoot there is going to be the way we shoot in the
range so it does fill that void that we don't have right now there's obviously a large upfront cost but after that it becomes very economical for for training um it uh in most of the scenarios I mean to
be fair don't end in a shooting you know there's a shooting range the scenario Based training is set so we're not shooting you know we're doing everything we can to prevent uh that kind of encounter um the different scenarios can
include mental health deescalation Jal interaction inherent bias uh school safety and you know dozens of other different scenarios and then when you go off scenario training you can go to the range training and then that has multiple different scenarios
too wind conditions elevation low light highlight any kind of shooting scenario you can imagine this thing can replicate and uh so it it really does more than even what we can do at a range here um and uh the
scenarios themselves are they actually Milo has a doctor of Education technology and uh to create these scenarios and then they partner with neuroscientists behavioral experts and then law enforcement experts to to come up with these scenarios I I'm assuming they
actually they actually take the scenarios from maybe actual incidences so absolutely real world scenarios so you guys have obviously requirements for your training and G this meets that then doing this even though you're not actually firing your weapon so that's a
very good question so we would still be going to the range for actual shooting um the postp does require that um but the postp requirements for actively shooting the live ammo are relatively minimal um we could do that easily in
one or two shoots um this is more of a maintenance um tool to to keep our skills up but that's a good question um and and then of course once we get it set up and once we get well trained in the usage we open it up to our other law
enforcement probably be able to get Revenue off and and this isn't legally arranged right so it doesn't the 87809 requirement to be doesn't nope nope this is this is not arrange at all no live ammo uh on
premise it's all based on lasers and electricity the Milo website looks like they have links for possible funding and Grant options we will be looking into pling for those if we go forward with this we can definitely reach to our we
have two direct Associates that are really awesome getting back to me immediately yes for federal a US Department of Justice fund and then a local law enforcement we'll reach out we'll we'll we'll look at those um we'll see how
viable they are um likely we'll also have a conversation with the crime prevention fund you know they're like some of these projects they've done they did some work you know obviously donated some money for the um well it was kind of yeah they really donate money for
this we won't get into they donate they donate for plenty of things right and we'll see what if they if they're interested in this one so um yeah we we'll we'll yeah um that'd be great uh but we we'll look into those definitely um and
that's you know the construction piece is important I think uh because construction costs are going up every month we wait generally you know I mean it's going to be more expensive if we wait we have the money right now we could do it right now
so that point in the packet it's got the diagram which side is the hallway that I walked in on to look at the gun range left side di the part with the control on the electrical panel that's y yep so there's a there's an entry kind of a mezzanine door that you go into before
you get into the actual range area and that's double doors outside um that would go those would go into the parking garage yep and we uh they'll be big they would be big enough to it might might not be
double doors it might be a a garage door style thing but okay yeah and it'll be big enough to get a forklift in there so let's see I didn't see the size what is the what is it 10 ft wide 12T wi the for
the model itself it requires I'm saying space the room for the I'm just curious let say it's around 16 15 or 16 feet I know I know the Milo system fits in there by like an inch on both sides
squeezing just over okay on each side requires about around 20t the projectors have toen sounds good um yeah I would say um get some bids for
the project for the construction part and then um at the same time maybe uh look into some grant funding from these other sources including talking to the um crime prevention fund and then see what we come up with
so proceed with um quotes for the construction piece right because it's under 175 um I think we we can get it under 120 some quotes for that um work on some outside funding for the Milo system see what we can what we can shake
out for that are we look are we thinking about Construction in 25 construction I think so we have it we have it there and if we can come in close to that 116 I think we should do it 25 and then we'll be ready let's just say we could get it
done in 25 and then if we if we're ready and we want to even do the Milo in 25 along with the security that's what I'm thinking then you bundle those together into a equipment certificate payable in 26 so have it structured so
that you're you're you maybe pay an interest only payment in 25 depending on when it's issued you might not even have to do that you might just have a larger larger payment in 26 have come back with some options for that yeah it sounds like we need the um
security the camera stuff and then security stuff that we need that sooner than later so it sounds like that really has to get done this year Well if we're going to do let's just say a 250 $260,000 security um thing then you might as well add another 100,000 or
whatever it might be you know say for the equipment certificate it's not going to make that big a difference no probably just the council's expectations it's got to be that there probably be a $4 to $500,000 equipment certificate maybe both in 25 and 20 because otherwise they won't have squads or they
won't have gear you won't have equipment or you know we don't have our our our Levy up think in6 we had a huge equipment well you have to yeah we to look at that with the budget process but 25 we have some um yeah well I'm just saying these two items oh year would
even just be I mean we don't have 400,000 sitting in our Capital fund that just no no they have to be equipment yeah yeah that's what I'm saying but then when we get into the 26 budget process unless we really go thin for equipment and stuff in 26 we're going to potentially be looking at the the same so we only have a $200,000 cash Levy in
our CIP you know it'd be nice to build that up higher but there's been other priorities you know so roads and other yeah we have to go a little thin for one year on something else we do but Gary will get his cameras um for
the water treatment plant and start Tower everybody gets a little something well we'll we'll work on this and and along with the camera system we'll we'll try to get this moving um I think we we have two contractors looking at it right now um and I'm not sure if
we got a quote from the second contractor yet Craig uh yeah we did um last week when I was out of town it was high okay so we'll have to develop some a quote package of some sort and get it to them officially and have them give us
official quotes instead of just ballparks we we just wanted a budget number that's kind of what we told them and so okay we'll proceed and and and move forward with that okay sounds good so next we have the street projects for
2026 I think that's G or Allison um Madam mayor I'll will take this if you don't mind um so mayor and council at the strategic planning session back in February um there's discussion about a bonding project for 2026 and council's
direction at that time was a budget of $4 million uh so uh G and I went back and took a look at the areas um that we had originally been looking at paired it down to three three areas that are included in the packet uh North and
South Saunders which would be just over 1.3 million the majority of that would be a millon overlay the cores are showing some um full depth removal and replacement of the few roads there and um if Council um is aable to including
this as a project U we'd like to get some more cores out there just to understand the extend into that full depth rather than making um assumptions that's that would be our recommendation uh the second area is Lakeside Drive Lakeside Circle and Pinnacle way um that
that area would be a 2in mill overlay and then the third area is Game Farm Road um with a millon overlay and some f up um it says Reclamation but I believe it's full dep removal and replacement with a budget of 2.76 million so adding
all those up we are over 4 million however um an option to consider for Game Farm Road is to designate a portion of Game Farm Road from County Road 110 to Blair and then Blair as uh stating
routs and then I have there's a minor typo on on the first page of the memo um a portion State counts could be used for a portion of Game Farm Road would be that portion that's designated St WR but is that the
938 correct okay y so that would just be that portion right correct and so we offer that as an option for councel to consider so that you would deduct that 900,000 so we would still be under that $4 million cap that Council discussed um so I included on the second page of the
packet just some of the considerations when it comes to designating St stateid routes um from all indications we have um we have enough mileage to go and designate those roads uh we have construction funds available to cover that portion of Game Farm Road um we had
some preliminary discussions with staff member at state aid to look at that that portion of Game Farm Road um there are a couple different options we're looking at for designation and this individual thought that this would be a good option to present um we took like the real high
Lev approach looking at there's State a design requirements and they don't want to bore the Council of but basically you can't have too much vertical curves and horizontal curves they might be changing that they're
looking at possibly easing up on some of their standards that because it really really hurts them it certainly does um but preliminary looks at this we have some some curves some vertical and
horizontal curves on that section of g f but um it didn't look it would be anything that would stray from the state aid design requirements so um we wanted to bring this forward to council for discussion see if you're comfortable with those three areas um and and
looking at designating game farm a portion of game farm and bler as state aid routes um and from a timing standpoint how this plays in is uh does there needs to be a council resolution to state aid by May 1st to request new
routes on that system so we wanted to have that conversation with Council to see if that's something you'd like to do and then um just as a matter of bookkeeping so to speak um Blair Road have to be redesignated from a local
road to a collector right it wouldn't really change the use of it it's just basically changing the it's only because it's connecting sunnyfield to us do so correct yeah and I had some preliminary conversations with David able last week
about any planning implications on it we we really didn't see anything there was you know the the right of way width requirement um is is higher for a collector Road um but you know we so far out on anything ever happening on where
road but you know you know I don't see that in kinging on any what is the um right away there do you know it's 66 currently andle 80 oh it is for our um for standards
so I thought it was 66 I I don't have my notes FR we can certainly if Council wants to pursue this we'll we'll bring all that information forward so that there's a full understanding of what that would what that would entail well the only my
only concern is so if if it is 80 and I thought it was 66 okay um if and we designated now as a collector do we then have to take that right of way at this time time not at this time no that the
80 foot RightWay was was through City C so it's we could change that you could certainly change that you could Grant a variance there are certain options that the council would have at their disposal for that but designating designation of a a collector Road in this instance doesn't mean that
the city council has to go get that additional RightWay if if it doesn't me if the current RightWay doesn't meet the city standard don't that road but Anda require 80 not that I'm aware of the the mot requirements that I'm aware of have
to do with um with the the curves cures and yeah and the slopes the how steep the slopes can be going off the roadway that sort of thing I'm not aware of a r of weight requ so what's different I know in 2010 that was a big challenge we were going
to need like three or four state aid variances I don't know if the mayor remembers the whole this part is for sure fine okay this is this part is doesn't have those curves so if you look at that map the one of the issues was along um uh the lake and there's a big
curve along the lake and then there were some also some grading issues and with that we just couldn't meet it I mean it was just going to be astronomical because we'd have to do all this well kind of like North and so then we decided to do it without State funds and
so we took it off of our state road so but if we can put this section back in it doesn't have big huge curves so we should be able to meet those standards and it doesn't go up and down in that section so it should be so this section wasn't one of I remember it was like three or four spots last time around
that that red flagged us and they're like we thought we could get variances and we couldn't and then it would have been yeah right so this this should work yeah no as long as it does they allow us to do a portion of the V now in the past they haven't okay so um so Alison in the
past they have not allowed us to do just a portion of the road so so the the difference here mayor is um you can do a portion of the road because you the rules are you have to connect to another
state and that's where we add in because Sunny Fields already stating grow right and so we would be splitting game farm Ro we wouldn't be designating the whole game Farm Road and you can see in the would be the lower left hand corner right you can see where you get like
right angles on Game Farm Road those are the the horizontal curves that would not be stated from par to's reflection and just looking at it with those Cur those curves that are on the right side in the purple they they meet State a standards
we were looking at that preliminarily yes okay so we'll we'll do a deeper dive but I wanted to do a pulse check with the council see if that's palatable um and then we'll we'll go through this with the fine Toth comb continue that conversation with state aid staff um and
then um if council is aable to adding this as a state aid Ro we be bringing that paperwork for to you with in ail way and there's no downside to adding it the requirements because the road already meets the requirements it's not if I want change it or do anything so
there's no down no and in fact the so the city has state aid mileage available meaning that um you generate needs we should have we should try and max out our state8 Miles because then we get
more dollars too yeah so and and state is taking a look at you know they don't want to see miles going on the state system just for the sake of getting getting generating those needs but certainly when you look at game f Road particularly next to the school there's a high volume of traffic on that um so I
think we have a really good um really good case in that situation and again because we were having those preliminary discussions with state aid staff they but their their first reaction was well this is probably a good option to pursue yeah let's do that my only my only
question in the uh write up you said that the Reclamation would be from County Ro 110 um to where that just before but I think the first section of the vad would just be Mill and overlay then it's Reclamation then it's Mill and
over we have the state a dollars why wouldn't we just do it all at once because it would be nice to keep restate as much as we can to use for other roads AR we running out roads to use them we have hund coming up that's going to be
expensive is going to be what 1.4 1.5 million probably oh I can't remember what we just did we just went through with the first half of country trail if you look at um in the council packet if we're if wee we get this the same allocation for
construction next year our state aid fund balance would be about 1.9 million um and if we use our um if we use the state aid funds for County Road went de Blair were just
under about 968,000 so we would be getting that city construction fund balanced down to about a million and I think that would be once you add in Hunter Trail there we would get that construction fund, B down and you your your cap as well I
don't know what the cap is currently it used to be 1.6 but I think it might yeah so the the state um was last year I talked to the district State engineer about the cap and they changed it it used to be like two or two and a half
times your right your your annual allocation now they Capp it at I have it in my Cap's not the right way to say you lose like a th000 bucks or I mean so not a little bit it's not much I mean you still get
450 out of your 460 or something yeah so but I just didn't want it it's not CA like at hard 1.6 it stops you know so you're plus right whatever it and if we do more of this we don't have to worry about all
when are we we keep pushing Hunters farther down so what we build up the 900 you know fairly quickly in by time we do it we're not going to do hunters in two years now we just talk about further down the road yeah but we have we could be
doing yeah so the last um the last map included is the current the city's current state route with some notes on it um so you can see Hunter trail theer of Hunter trail that that's one that we've been looking at Highland will get
in here at some point um probably over overlay probably and it's it's not within our our current Horizon four years or so but it's it'll it'll creep back on there um so we certainly have that and then we also have our eye
on that section of H said that we did that Millay on back in 20 I think it was as a a let's yeah let's see what we can do there and it's performing very well not
wi so we hope that continues but um so we're certainly keeping our eye on some of these things um some of these roads as as they start to AG plus we have West Branch the entire length that could be upgraded we have Sunny field that could
be upgraded and now if Blair is added we could do Blair I mean there's other roads that we could do we just did some only a certain portion of it the rest is all still gravel so yeah but that has that heart Cor
but it could go all the way up to Blair so I mean there's other things we can use the money for too plus the other thing um I've been look I've been asking uh staff about is can we use can we allocate any of the 400 what, that we
have towards the payment of hallad on the H Bond and I know you've looked into that I'm so need to hear back because we've got I got one answer back from State eight we got an answer back from ell State yeah and so I came back to
State eight and I haven't heard back I would almost recommend just spending it on construction projects I me we've already got that portion for I'm just saying if we don't have any construction projects or we're not you know using it all maybe that might be another option because then we can use those dollars to
add into our road fund I think yeah we're going to spend the money either way right you know one way or another so however we want to allocate it we can um if that's an option we can evaluate it right again just putting it on the table
fortive possible options so um staff's looking for Council direction if you agree with our recommendations we we bring forward um a proposal to get started on some of the store there's something that Council would like to see
staff come back with concerned so go for the state aid designation and we're okay with them it'll be around 3.4 million somewhere in that based on our budget for local
funds and we would be doing that so how are we doing in terms of overall debt it's going up yeah I think at the end of 2014 we were at just under 25 million um you know um
in total you know water roads you know facilities everything um so depending on you know we could almost potentially be looking at doubling that close to 20 to 25 million I mean OB the only good thing about this is that the tax levy impact I
guess would hit in 27 because in my mind I'm going well we're already doing all these equipment things we talked about earlier in the night and we've got operational stuff and you know the levy already at 2026 at 10% or something I know that's so that's I mean the road
projects wouldn't kick in till 27 the debt payment but it's obviously makes it's already starting 27 but I think we're going to have to be looking out ahead because I don't think we can keep bonding four five8 million every year
every other year so we have to keep that in mind because I just think um and I don't know when some of the equipment certificates fall I think some do fall off next year don't they yeah the 20201 will fall off I guess in the 25 or six I
guess yeah so I mean but those help but I mean really those are still even 80,000 100,000 to around 80 or yeah yeah okay all right what do I do
all right it problems all right um any other comments questions discussion um how much how much of this is going to be potentially some of this might be accessible or just that portion that's going to be the Reclamation
project the full depth removal in north and well that's what I was going to ask are we going to assess those people or Turtle Creek yeah and and mayor and council member that's that's why we like to go and get some additional course so that we would know the extent of some of
the the full dep removal and and replacement particularly in North Saunders if we're at a worst case scenario because just where the POR is lay there was there was no there's no way to say well this is done in certain phases so we can assume that the ends
here it was all done at once so we want to get some additional information because if what what's shown on the maps here is a worst case scenario and you can see that there's there's a good section of of um North Saunders that's pulled up for and replacement and that
would certainly be part of the council discussion um when doing this um actually both or souers um we have the west side of saers like at north um we have you know one entire Street
um in South Saunders so that would be a a policy discussion um I'm thinking if you you know so this is just a thought if you have a project like this and it's a a whole a
neighborhood but not the whole neighborhood gets a Reclamation I'm kind of thinking couldn't you combine the the projects the Reclamation and overlay and then just assess everybody because I don't think it's fair to just
assess people on on one or two roads and then everybody else getes because a lot of these roads everybody uses anyway it's really good the roads are really bad I mean well main fig Ro isn't so if you
look at North Saunders Saunders like Drive North where um where it's showing full that replacement or was taken on the north end of that and it's it's where there's a wetland in each side of the road so I
don't know if it's just you know is it couple hundred feet of the road or is it the entire length we're showing the worst case scenario on these maps kinding in the budget but that's why we want to get some more por so my recommendation would be that when we come in with a proposal we can take a
look at getting um some additional cores through here so we can really narrow down where that f up removal and replacement is then in the interim as as we go through um as we go through the project find out what the extent of that
full depth removal and replacement is how and see what the council's feedback is as far as do you want to make this a 429 project or do you you know are you similar to well if we do a 429 then I think it has to be everybody in versus
just we can't just single out yeah 12 or3 homes I don't think that would be fair and and if it is the whole neighborhood then the assessments are going to be minimal I mean there's going to be 2 3,000 or something like that it's not going to be that much yep and
that's that's the advantage of of talking about this here in March and then and then trying to get this this narrowed down in April is um if this does turn if this portion of the project turns into a 429 project we still have time to get that feasibility compl going
um the other part too is on game Road there was some discussion about assessing for the the project costs that are adjacent to um that F dep removal and replacement on how it kind of went back to that 2015 project and those
folks wanted to keep that section of root of the project so there was nine properties adjacent to that section that's so the the purple section there um that like 1 2 3 well you're not going
to count the ones on Sunny Brook but um then there's a city and then there's 1 2 3 4 5 6 7 8 9 10 11 12 maybe actually on both sides so there's only nine I think technically okay so we count it but those weren't assessed because they
didn't want you know what they were left off the origal project list when they redid the was already paid but so they were never s but should be for this project you stop when people op out of projects
yeah yeah they those those would be assessed so okay so we'd have a component of 429 component to this project anyway and so it would just be a matter of getting a little bit more payment investigation and S Saunders to find out if the 429 process would apply
in that project more to come up all right thank you you all right so Gary are you happy now you're getting better streets all right um anything else then otherwise we
can be adjourned and we can at 7 o' so so move thank you made that motion and allv motion passes you would have said no no break and then Gary would