--------- order and this is the regular city council meeting for Minadrisa from October 2025. Our first order. I would like to ask all of you to join me in pledge of allegiance. >> I pledge algiance to the flag of the
United States of America and to the republic for which it stands. One nation under God, indivisible with liberty and justice for all. So, thank you staff and council for being here and all of those um listening
watching the YouTube and also we have a very special guest with us this evening evening. I will introduce him in just a little bit. First, I'd like to make introductions um of the people that are here. Myself, I'm Lisa. I'm the mayor. Next to me are council members Katie
Mein, Peter Mree, Claudia Lacy, Brian Govern, and then we also have staff here. We have um our new city assistant administrator, Paula Bowman. We have um Gary Peters who is our public works director. Jasper Krugal is our city administrator. Brian Grim is our finance
director. Sarah Sella is with us this evening again in person. Thank you Sarah. And uh she is our city attorney with Kennedy and Raven. And then we have our chief of police, Craig Squires. With that, um, I will entertain a motion to, um, approve the agenda, but there's a
couple things I'd like to change. One, I would like to move, um, item number 2B to item number 2A. So, just switching those around. We have Representative Myers here with us this evening, and I'd like him to be able to leave as soon as he would like to. I know he wants to
stay with the entire proceedings, but um, and then I think we had one item removed. >> Oh, yeah. um 6B. >> Yep. So, I'll I'm requesting all of 6B be postponed to um November 17th. Um
we'd like Erin to be here. And he just actually texted me that he has something else going on the 17th as well. So, TBD um we're going to have to get it. I'd like to have him here. So, it might be December. >> Our first meeting in December. All right. So, we um at any rate, we
will be moving item 6B. So with those are there any other changes? Hearing none then is there a motion to approve the agenda with those two changes. >> Thank you Miss Ren. Is there a second? >> Second. >> Thank you Mr. Vicky. Any further discussion? Hearing none. All those in
favor signify with I. All those opposed. Motion passes. So we have special presentations and like I said we have Minnesota State Representative Adam Meyers here. Um I want to first thank you Mr. Myers for joining us. It's always a pleasure to have our
representatives here. And I just want to say to the council and to those uh present, we sit up here um neutral. We are not Republicans or Democrats as we sit here. And so um it doesn't matter whether you're Republican, you happen to be Republican, but um whether you're
Republican or Democrat, we welcome all of our representatives. I'm so glad that you're here. I'm glad that you have been working on our behalf. and I'm gonna hand it over to you and you can tell us what you've been doing and update us also. I think I asked updating us on any information you might have on the on the
housing bill. Y thank you again. >> Yeah. Uh mayor, council members, staff, thank you for having me tonight. Um you know, it's been several years where I used to be a council member sitting those seats and it can be a job, you know, don't really get paid for it. So you guys are doing something.
I know some give up babysitters I mean I know loy so so you know and and as you said I think you touched on it I mean for a lot of us down there it's really a focus on public service uh at the end of the day
you know our constituents want to see it wants to address things to do that especially you know this past year in a tight house we've really had to work together so that's really important you know some of the things I really want to focus on is just some of the legislative updates that will impact local government. A lot of stuff, you know,
took place. Uh but specific to local government, one of those things was an amendment to open meeting law to allow members of the body to participate remotely in locations not open to the public. Um I think for you know some smaller cities uh you know whether or
smaller council depending on the size they need to make sure they have a this is important. Um other things when it comes to infrastructure uh we now authorize public water and sewer district to install water and sewer line uh infrastructure and public rightways.
And then another one with we're seeing a lot of newspapers go out of business and because of that we want to make sure that you know we have backups or opportunities to give notice to uh individuals. So now um you're able to use your website instead of qualified
newspaper if none is available. Um, so those are a few things that happened at a local level. You know, my this is my second term starting my third year. One kind of consistent theme I've seen down there has been a very top down
approach and that is also uh intertwined with a one-sizefits-all if that comes um to uh you know our school boards. I you know we have local school boards here. what I see down capital a lot of times is kind of an overarching you know
statement on school board same with housing in the past couple years we've really seen a one sizefits all and over the top kind of you know one size fits all housing same that we've seen for some of these benefit packages for employers and you know one thing I
really try to do is reach out to my councils reach out to my mayors and and ask hey this thing is going to impact or this potential legislation is going to impact your local communities. what are you guys um you know seeing within your local community and and specifically um
Mayor England brought up um the missing and that was something I heard consistently from my cities you know give us the right every one of my cities is very different I would say they different touch taste and feel um some of them like have you know more land to
do certain things you know my community like Tampa Bay pretty built out um so working with those global cities based on what their needs are and what they have. You don't need to to push in a density in one area where it's just not work for the community. And when you're
doing that too, what I saw was there was no money that came with it. So you're asking people to do a lot of work um or or mandate something with with very little, you know, financial backing. And so, you know, I do believe again we'll probably see something coming down. Uh
the league has done a a good job of again listening to local cities to ask them you know what do you guys want and then advocating um you know for me it's again directly hearing from you guys so I know you know when I go in there um on that miss that was one topic that
everyone just said yep let us have local control you guys do comp plans very important spend a lot of time and money on comp plans um to come in and completely change those um you know can be very frustrating. Uh, another piece
um that I want to talk briefly about is, you know, bonding. You know, we did pass a bonding bill. Um, this past year was roughly $700 million heavy focus on PFA, water infrastructure, which I like to see. Um, it's something that's really important if we're focusing on roads,
bridges, and water. Uh, you see some really bad projects a little bit where you'll see u, you know, pickle ball courts. you'll see some of these things that are just not a priority and and it it's frustrating for me because I have some cities that have really stepped up financially to take care of their
projects and take care of their >> like um you know and so it's important to recognize that but it's also important to recognize that you get into some of these situations where the cities just can't handle it and it kind of co coincides with property taxes as well and that's that's one of the
biggest things I hear is just that increased property taxes impact families, impact seniors. Um we had some opportunities down there this past um you know legislative session to look at some of those property taxes. My frustration was is we saw that money go
to the departments to hire more state employees where we have some uh departments already have job openings. There's dozens and dozens of job openings but we seem to keep focusing on wanting to hire more people. And to me, it was a really good opportunity to
invest in our neighbors, the people that, you know, live around here versus kind of more government. Um because at the end of the day, I think that money invested in our neighbors is is better spent, you know. So for what we're seeing this um next year is potentially
a 1 billion to 1.3. I go with a billion. We're not going to know what that number is. You know, Andy Lee is the nonpartisan fiscal researcher. I sit on capital investment. He's the one that'll give us the number. Like, here's as high as you guys want to go the ratings. And
we'll then have to see where leadership decides to go. It's so stick with a round number. If that's being if that's the number, then you start distributing because the Senate's going to get a certain amount. the house is going to get you know they
they divide it into two buckets of what's going to go to local projects. So a lot of times you'll see >> when do you know that you know >> typically that is not till so sessions in February it's not usually till late session the the projected numbers that
come up in budget office are April Mayish. So it's >> so really close to the end of the session >> it is. So that that's >> but you'll know whether or not there's going to be a bonding bill earlier. >> Yes. But it still has to get the votes.
>> Yeah. So, um, the votes aren't there. Um, super majority votes, >> but you know, the plan is from what we were told is we're doing this bonding bill this year to focus on those PFA projects and some of those state assets,
but that a good portion of next year's bonding bill is going towards local projects. We do see the administration have some projects that they want to get done. Would I love to see a 5050 split of that billion so that there's $500 million? Yeah, love that. Trying to be realistic.
>> Yeah. >> So, you know, along those as well, um, you know, we have a, um, house bonding tour for the metro between the 12th and the 14th of November. I have not heard
back. I know the mayor and city administrative and who else worked on that one pager put a great one pager together because I already kind of shared that a little bit feedback before we get on. Um my hope is that we can get again another stop for Minatrista on the
bus tour. Now that may be in person at this location, but it wouldn't surprise me what I'm being told is that they may say we're going to do either our lunch break or dinner break. They typically do it at a college. When they do it in college, you're there for an hour, an
hour and a half. They'll bring in 30 cities to make presentations. We did it a little bit last we did it last time. Um the library >> library >> um you know for me of course it's in person it's great if not then it's you
know going to maybe be at one of these locations where it's pulled together with other ones. Um I try to do things a little bit different um because I always want to have cake for my cities. Um so when we're on those buses we're we're stuck on those for a couple days and um
you know we have a very captive audience. Um, you know, I've made the pledge for the projects in our community that one pager and as we're trying to project very easy just to go up and down the road and hand it to people and give my own little presentation. Um, they have a microphone on the bus so I can
give a little one just to remind people the importance of money invested impact here um to ensure that we have you know good systems for water and sewer. Uh so that that is my you know pledge. >> Thank you. and let us know if um if it's
in person like last time. We would love to do a short presentation. >> Yeah. And typically I did receive an email last week um asking for some contact information for my city. So, I know that they're working on that and with co-chairs, it's going to be
co-chair Lee, co-chair Mary Francine, the ones that are deciding which stops are on there and advocated for this um Excelsier and Man. So, um other than that, the you know, the
the the biggest thing for me is those partnerships and the partnerships start locally. uh they start with school boards, they start with city council members, they start with our county commissioners. Uh it's really important that we're having this kind, you know, those conversations because when you go
at things alone, you're going to probably make a lot of mistakes and the more that we can bring people together. That's why I think it's so vital the relationships that we have here at local level. Um, you know, I I would just ask you guys to continue to keep reaching out to me for things that you need uh
for the city with your, you know, city council mayor hats on. If you have stuff that's personal, please reach out as well. Um, but, you know, I I want to make sure that I'm I'm focusing on those things that are most important to the district. Um, Highway 7. >> Yeah. Yeah.
>> Really big. I was just on a call with um some a group of people from Victoria and my constituents, but they're reaching out because I know I'm on transportation. I work a lot with Ryan Wilson. I think he's doing a good job through H County. The commissioner is
doing a good job. Very responsive. Really trying to figure out what that's going to look like or what the final say is. I uh was asked to send a letter uh requesting federal funds. So I did send a letter to uh Congresswoman Morrison as
well as Congressman Emmer good letter sent both to Republican Democrat because it's impacting both of them. Would love to see some bipartisan support to get some federal funding because they are looking for that. Another piece is ei
West Metro. So we're trying to make sure the public frameworks make it a little bit more enforcable. It excels here. It's automated. I mean, it's every one of my cities and it's starting to get worse. I'm sure you guys have seen the software chasing ebikes or
emotos. Um, so we're really trying to work to address that. >> That being said, I'm happy to answer any questions. >> Sure. Um, just a a quick question. Um, so first of all, thank you again for all your work on the bonding. uh we really need the money because so and we'll send
you some numbers in case you have to um present those to fully you probably already have it but $28 million is what we're looking at having to invest in addition to the 17 million that we've already invested in. We have never ever ever even asked for money other than
last year for for the same project. Uh we have never never ever received any money. So we really hope that that might that that message is really loud and clear. Um we're not here uh because uh we just you know think that our rates are going to be too high. We know our
rates are going to be very high if we uh we don't get involved. So, that's one thing. The missing middle housing bill, please uh keep us informed on that because and I know they uh leave will as well because one of the issues is we've done this water infrastructure comprehensive plan and it's been based
on um on our planning and zoning and our comprehensive plan and now if they come in and just Helter Skelter put in housing, who knows what it's going to be a nightmare. and how not only for the the water and for the sewer
infrastructure, but policing and fire protection. I mean, it's just it it there's so many issues with it. So, if there's something that we can do to help you u make sure that the cities are really well heard, um let me know. Let us know. Uh we would do that. Um and I
know you've been um supportive of of cities and like you said, one sizefits all doesn't. So, um those are the um and also I'm really really glad that the website um that now council members can participate via web internet. Too bad it
wasn't a little earlier because we did have a council member that could have utilized it. Um but anyhow, so we're really glad about that. I'm glad to see that. And then um also nice that uh we can now publicize on our website for public hearings and notices but we still
have um good good thing we do have a local newspaper. I think we still advertise both places. >> Um anything else? Um I thank you for answering all my emails. >> Y >> what how is the legislature going to
address fraud? like what is what is your plan or what have you heard amongst the GOP members because it's astronomical and ridiculous. >> Yeah, I think when it comes to um you know there was a bipartisan bill in the Senate for office of inspector general
came to the house and it just died. Um to me that's that's frustrating. you know, we we've seen fraud and we've seen it at huge numbers. And I'm going to stand outside a little bit as my role as as a legislator. You know, I sit on
the board for the West Hopper food jail. Um, you know, I do a food rescue every Friday night for 10 years. When you see some of that fraud that takes place in food security, I think how much of an impact that could have. Um it's not only your tax dollars, but you know, motans
are really caring about their neighbors and we're taking away from those families that need help. Uh you know, friends and families that maybe have a special needs child. I mean, they're losing resources and al my sister has an autistic son. Uh we saw the fraud take place um in the autistic uh system and
it's taking away resources from those families that you know our communities want to support but now they don't even have the opportunity to get vaccinated. Um, I think there needs to be some I don't know when what other role you
could be in when you start seeing some of this information and 20 of the addresses are the exact same. We got to start looking at some of these employees that work with the state and probably holding them accountable and firing some people to be honest is probably just the
first step, but we haven't seen any of that. Um, I don't know when we're going to step up and do some of that. Again, we're talking, you know, it's estimated that, you know, $2 billion and we'll see how much there will be more is going to be out there. Um, but it's frustrating
to see that as a a taxpayer money we spend at the legislature and just knowing there's a lot of families that depend on that money if you could have really used it. >> Yes. Yeah. very um much better spend for families that need it versus families that are greedy. So, thank you. Are
there any other city questions than >> one thing I'll throw in there? I mean, Jasper's been great. Um I know a lot of times I'll just because >> says it's okay to Jasper and we'll be, you know, we we
had a couple calls with PFA trying to see get some money back. trying to things um just trying to be creative to help support our city. So, he's been really good. >> Yeah, he's great. Thank you.
>> All right. Well, we won't take up time. >> There's some negotiations around a uh special session or still >> um I feel like there hasn't been a lot of conversation. uh when it was first announced, I think there was um several
meetings, half a dozen or more of the attorney party leadership to do a special session, but at this point maybe I had heard anything for weeks. Um doesn't mean that, you know, we're not doing our work. I mean, I just met with uh a doctor, uh law enforcement, really
trying to find ways to support our schools in a multiaceted approach. And and that's something, you know, there there's some proposals out right now that aren't going to have an impact for years and years and years, but there's definitely some proposals that we can do right now that would have an impact, you
know, for mental health within our communities, for you know, safety within our communities. And you know, I won't get too much into um you know, our our county. >> Yeah. Yeah.
Yeah. I just, you know, but it's something I mean from across again with all my mayors, it was just Mayor >> Weak. You sent a letter. >> Yeah. And and I've sent a couple letters and got the response back. And and that's why I try to make the point that
when you go at it alone, >> you're not going to be successful. U taking the time and effort to build those partnerships and coalitions, we need to do more of that. that that ends up to me feeling like public service instead of you know you know one party
one person trying to ch stuff down >> you know that's that um and it be reminds me of another question um I don't know if this has ever been discussed at the state level but so we're trying to work on a partnership a fire partnership okay and one of the
issues that we run across is um the so St. Bonnie and Mel they have different relief funds different um retirement accounts and it's it it's potentially creating an issue and so I don't know >> well and if there's a lot of money that
they may have to spend in order to merge the two is there anything at the state level can they create some kind of fund for it can they create some a bill where anyhow I I could talk to you online a little bit more about that but that is another concern and maybe something that
could be addressed Next. >> So, so I apologize. It's under item 4G >> is that I have that I'm working on is the consolidation of services. We've been talking about it a long time. Yeah. Not only in our communities but around
the state and if we're going to do that, we've got to figure out ways to help some of those cities. So, you know, uh Mayor Holt as well as herself. um looking I'm trying to work with Susan Lanchesky down office to make sure that we can start something because if the f
you know if money's the final issue and especially in pensions I don't know why we can't produce something that helps equalize that. So I am working on a potential fund to help consolidate those services because I think you know we've seen other communities start new fire departments and I think we need to get
to the point of start you know consolidating >> and you're going to see that more statewide. Yeah. >> So that that's the one issue. But then um the other issue is my understanding and correct me if I'm wrong is if you want to create a fire district, the only way you can do that is 100% market value
and that's the only formula that can be used. So is there some legislation that could be introduced that could do a 50/50. Um so 15% market value, 50% service on the required district. >> Yeah. So I think right now that as you
said I think that's the district versus doing like a GPA where you can look at other things. Um it's something that I would have to talk to Miss Lanchesky about. She's >> she's the expert when it comes to pensions because it could be very >> and that's different than the pensions but keep that in mind because um as more
and more fire departments have to I mean seriously have to merge um it may be another tool that would be helpful for certain things. >> Yes. like number of calls. I mean there's there's a lot of different factors because again when it was council member some of that you know
trying to figure out what was a fair allocation you know and not these areas we're doing a lot of mutual aid as well but we only have one option it's based on value so a little bit more local and we can do a JPA but we can do a district. Yeah.
>> So all right okay thank you very much. >> Thank you. >> Really appreciate it. All right. Um, and you're welcome to stay here. Sorry. >> All right. Next up, we have our third
core financial, Mr. Grim. I think that is you. >> Yes, madame mayor and council. So, that is attached at the front of the packet. Um, most things are are tracking as they should be. You know, just to highlight the memo. Um, this point of the year, we're usually in that upper 50% for
revenue collection. Obviously, our biggest um downstroke will be when the December tax settlement comes in for, you know, the the rest of those revenues. Um but yeah, I think our our building permits were actually hanging in there as far as um where we've been as long as we keep, you know, getting some here in the you know, I guess
fourth quarter here. And I think they're still at least having some activity here in October and stuff. So, um as far as that, um otherwise in most of the revenues are tracking well. Um, as far as expenditures, um, we're usually about
in that mid to upper 70% at this time of the year, you know. Um, as far as, um, some things have been paid in full for the year and some things have the final monthly or quarterly payments to make. Um, couple things I think I wanted to point out. I think on the, uh, to cash and investment um, report is the the
cable fund. We'll probably have to look at I think as the franchise fees keep uh going down, we'll probably have to allocate a little less expenditures of staff time and other items to um the cable fund and more back into the general fund. That's just going to be necessitated to do that. Um I think and
then previous quarters like I mentioned might be a couple budget amendments we might need to look at just as far as like when the engineer tech was hired a little earlier. it was going to be a mid-year higher and then an earlier um you know just worked out we found you know on Brendan and then um the police department we'll have to see how it
shakes out. We've had some financial things to the good some some obviously things you know with the the the change in the chief as far as some some just financial changes there. So but um otherwise as a globally I think we're we're tracking good but there might just be a few things we'll have to follow up as we get closer to year end. So
>> okay just quick question you know we haven't had license fees for years. token that's still even listed. I think it's it's if we have um Fred would maybe know I think if we have um license I think we have like later um sometimes we
have um we had one recently where I think it was we don't charge anyone for dog license I remember I think if there's some once in a while we can get like >> just fees and for >> yeah members council that's probably for dangerous dogs still charge somebody
else whatever statute of dangerous dogs >> so they still have to come in for a permit Oh, okay. All right. >> So, once in a while we still >> zero budgeted and zero >> Yeah. Yeah. So, >> revenue subscriptions
$800 over administration or did everything just go up in price? Are we doing more programs? Why? >> Um >> Oh, can be anything. Yeah, most of those probably should be, you know, paid in in full now for the year. But yeah, I think
it's just depends. And I think for the 26 budget, I think I bumped that up based on the trend. I think it's just been things cost more to go to whether it's trainings or um you know, and then just the different mix of things that you know people are going through. >> So we're members of Northwest League for instance.
>> Um we're members of the um Minnesota Mayors Association. We're members of the league. remember I think you're member of the um Minnesota um um managers and administrators association. >> Yep. And then uh we have clerk um our
clerk is also and these are really good um uh programs because you network you find out things from other people how they're doing things you can bring back ideas uh for your city and also it's also a professional growth
initiative >> metro cities as well. >> Yep. Yeah, I did look at the in the plumary budge back in August. I bumped that up to 30,000. I think I've just been a little light on that line item the last couple years just with basically some of those items.
>> Other questions? All right. Thank you. And we'll look forward to the year end update. All right. So, next we'll move on to consent agenda items. Um are there any you wish to remove? Hearing none. Then they will consist of approve our work session meeting minutes
from October 6, 2025. B is approve our city council regular meeting minutes from October 6, 2025. C is a resolution to approve claims. D is a resolution to reimbursement resolution for the Woodland water treatment plant, the 2026
road project, and the 2026 equipment certificate. And E is a resolution to approve our three-year auditing services contract with Clinton, Larson, Allen, and financial for our financial audits for 25, 26, and 2027. Um F is a
resolution to accept improvements and authorize final payment for the craft and fog seal portion of the 2025 pavement management project. And G is accept a bodyborn camera audit. And H is approve a renewal of a social worker program agreement. And I think the
social I met with the social um embedded social worker um at our last um public safety meeting and it's really really really a good program. So I'm really glad that we're participating and then I just want to say um then approved temporary liquor license for the tanker
roof um which is November 8 again on deer hunting opener and that's it. Is there a motion to approve consent agenda item CI? >> Thank you, Mr. Govern.
Second. Thank you, Miss Lacy. All those favor. Motion passes. I get used to governed social order. Why is this term for the agreement are January 1st, 2024? >> Good question. I'm not 100% sure other
than they extended it. So I think they were just extending. >> Yeah, it was interesting. It was fun to meet her because um she's part of our basically part of our team um at the police department and thought was a very nice um opportunity and uh I know that
um uh Chief Squires and and our police department they really really feel it's a very very important and um really positive um addition. So that's here tonight. So with that we'll move on to our business items. Uh first we have Minneapolis with Avenue Fiber Lane
improvements and the Bayside RIP. So we are looking to accept and approve the contract and I believe it's >> this members of the council back in September you instructed Miss a little bit deeper
into this get some quotes out and get some feedback from some contractors for repairing the two outlet structures. one that they're both on the lake. One is off of the very end of Bayside. The other is drainage easement fire lane on
um Minneapolis Avenue. We did send out five quotes or bid backs to five different uh contractors. Um I received one back from Sun Construction. Another one that's done a lot of work around here. Um they just started to do large
work. it's a lot easier to come into the lakeside. Um so very happy with the number that Sun Ram presented us with. Uh the estimated budget we were thinking was going to be around $50,000 mark and they came in at 26,000 which is great.
Um I believe they're still trying to get that done yet this year too which would be awesome to get this done. So um we got a little bit of permitting left to do with the wershed but otherwise we should be set to go for this and get it all done. So just that way I s was the
same contractor that's done work for us on the um the >> major >> morning did that area they also did the reconstruction of
the park at Ger and they've also done some work at uh on the waterway for I for the watershed district that have um police station two wasn't for our project but they came to our area and they really great. >> Yeah. Nice. >> So what we're looking uh recommending is
to approve the resolution presented to you tonight to award a contract to Sunra for the drainage movements at both the Bayside and the Minneapolis 7. >> Correct. Thank you. Any questions? And hearing none. Do I have a motion um
to that effect? Thank you, Mr. Vicky. Is there a second? Second. Thank you, Miss Revkin. Any further questions? Hearing none. All those in favor signify with IO. Motion passes. So, that concludes our business items and we'll move on to
staff reports. First of all, David here. Uh, do we have a planning commission meeting in >> We do. >> We do. I'm going. You're going. Oh, is there parks too or just >> There is a parks. >> Six o'clock. is six o'clock unless you hear other hear otherwise but
there likely will be one if they can't get for him. Yeah. So >> you'll be all right. Um any any other reports? >> Um I just a couple brief things. Uh so obviously we're working on bonding for the water treatment plant. Um we've
requested $14 million. We kind of have a $28 million um project total project cost. That was via guidance from Anne Johnson Stewart who will be here uh in November. I think November 3rd she'll be here. So, um we will see. We likely
won't be on the Senate bonding tour, but there might be an opportunity to present or do something in between official tour dates. One of those kind of like the kind of like the um House of or the Representatives. Um so, working on that.
hopeful that we'll get something this uh kind of last go around because if we don't, it's kind of on us to to proceed. We've already awarded the contract. Uh the update on the hard scrabble sign that likely will be going up next week, early next week. So, there will be a memo that gets sent out to the residents
just so everybody knows in case you get a an email from them asking what the heck is this. So, um you can point them back to me um and that's fine. >> And the gentleman that this all occurred with um is very happy. So, Great.
>> Yeah. Wow. We thank Jasper for his follow. >> Um Paul and I are working on along with Gary mostly right now are working on the holiday tree lighting event stuff. Uh we're trying to gather some donations. So we're shaking people down.
>> Uh we've already got a few donations so it's good. Um trying to coordinate food and things like that. All the rental stuff. >> Some pretty good stuff. >> Yep. They did. They did. Yes. So there there is a so the fireworks will be at 6:30. Everybody
hopefully will be clearing out around 7. So it' be about 30 minutes earlier than last year. >> Okay. >> So tree lighting is at 5:30. >> Yep. >> Yep. >> Right. Right after Santa. >> So I think we've we've posted some things on social media about um the event. So, and then our security camera
project has kicked off and and there's wire and things like that around um city hall and I I think that they're going to start in installing the hardware here any day. I think that got delivered last week and it's in storage and >> they're going to be doing it. So, we'll have a new system here. I'm excited to
to see, you know, the upgrade from, you know, analog to digital. >> So, when we arrive, we should wait. >> We could um Craig will be watching at all times 247. December >> 4th. >> Thursday, December 4th. I think it's the
first Thursday in December. You all will be there, right? >> Yeah. I I can uh I'll send out a little reminder with the flyer. >> The Lions are going to be there with their wine and beer. >> They are. We're still waiting to hear back, but we believe so. Um they said they were going to be. It's just, you
know, it's a service organization. They don't have somebody working. >> Okay. >> 24/7. >> We can. >> Oh, we've sent out Yep. We've we've we've tried to contact them, so I'm sure we will. >> All right. Um, anything else?
>> Um, council reports, anything? >> Just that 25th anniversary on the 25th. >> Yeah, >> I know most busy, but you can always send a donation. >> Good job. ask it for the motion.
>> I was question usually there was nothing for us because we're just a small but there were three items. >> Yeah. >> Anyway, so yeah, there are three things.
Um the uh of course last year we did the treatment on bail tail uh treatment to reduce phosphorus and they're going out for bids then second treatment in the spring. Um there's only one company did
that was bid last time bidding so that'll be December 16. keep our fingers crossed they don't gam. Um so there's that and then also
uh on whale tail or excuse me on oxo uh lake there's no there's been no monitoring of that lake because it's all surrounded just by >> private property. Um, but I find that really frustrating because there are
there grants from the state to study drainage into the lake and things like that, >> but if there's no studies, then uh they won't grant >> monitoring. >> Yeah. So, I think I'll try to work this winter to get somebody on the lake to
monitor it. I just need a boat. >> Can you monitor it from the boat? And could you so 92 you know kind of leads into >> should ask I s >> well I'm just wondering if you could launch a kay
there's got to be somebody along that >> okay >> so on that um and then the other thing was uh last year we also did a project that was on Kingswood Drive where the it's a gravel road silthing into
never bo fix that but apparently about half the vegetation died plant it so they replanted that and planted some more the person scientist
said it looks really good >> okay >> and it it's worked as planned heavy rains it's just the way they thought it would Yeah. >> So, the only other thing is our fire partnership meeting, which was supposed
to be tomorrow, has been postponed till November. So, we'll update you on that in November. And other than that, >> yeah. >> Yep. I think that's it. So, with that, is there a motion to adjourn? >> So, moved. >> Thank you, Miss Franken. Is there a
second? >> Second. >> Thank you, Mr. Victory. All those in favor signify with I. I. >> All those opposed. Motion passes by O. And we will see you again on the 3rd of November. Part: 2
meeting to order. I'm going to start with uh introductions. We have Paula Bowman who is our assistant administrator. Gary Peters who is our public works director. We have council members present. Um Brian Grim and I can't even say Brian G. I know. Brian
Brian Govern. See, you get me all mixed up. I I sent him a I sent Jasper an email and I said Brian G. And he's he sends me back the email. What? Brian Grim has nothing to do with this. I said, "No, I meant Brian Govern." Brian Govern, thank you uh for being
here. Claudia Lacy, Peter Vicky, um Kathleen Refkin, myself, Lisa Whan, Jasper Krugal, administrator, Ryan Ryan Grim, um finance director, David Ael, community development director, and Sarah Sansala, our city attorney. Uh we have a um agenda before us, and I'm
going to ask the council if we could move the Holstead Estates's petition for improvement district financing, that item. Can we make that number one? >> Yes. >> And then we'll move the other ones down. And the other one um is um Allison was going to be here for the swamp
bathometric survey update and she is ill this evening. So we're going to um scratch that for now and bring it back um to a future work session. So then it consists of the Holstead State's petition for improvement district financing, the sewer fund budget discussion, the water rate analysis
update, and then the Bayside Lane drainage update. Is there a motion to approve the agenda as presented as amended? >> So moved. >> Thank you. Is there a second? >> Second. >> Thank you, Peter. All those in favor signify with I. I. >> All those opposed, motion passes. So, we're going to start with the H
Hallstead estate petition for improvement district financing. The way we're going to do this is um Jasper is going to give um a overview. Uh council can ask uh Jasper questions. We have Sarah here if you have legal questions that you need identified. And then if um
if the council wishes, we can give the applicant about 3 to four minutes if you have any additional information that you haven't already submitted because we have um a a number of items in our packet that we've thoroughly read. Um I know all of you do your homework and so
if there's anything else you you have that you can um uh uh distribute with us with that. Um Jasper. >> Yeah. Madame Mayor, members of city council, um before you have a it's it's kind of a petition, kind of a request. We're trying to figure out exactly what
it is um and where it fits in in state statute, but um the development group from from Hallstead Estates, we'll call it the the development over by the where the trailer park used to be, um has requested that the city uh look at um uh creating an improvement district for
that area. Um which would essentially mean that we would issue debt on behalf of those properties. we would assign that debt to those properties and then over the life of the bond those properties would then pay that back. Um it's not anything that we've done in the past. Um there is a process to do it. We
kind of did it with the roundabout at Kings Point Road. Um there's a little bit different situation um because it was a MIDOT partnership and whatnot. So um but with this one um the way I understand it is it would be uh this money I think it's I think we're at $3 million is what the request is would be
used for public improvements. Um the feedback we've given the development group and their their financing group um is you know that's a lot of risk for the city to take on um if the development does not go through we run the risk of uh assigning that debt to those
properties those properties then going tax forfeite potentially and then we're still we still have to make that bond payment um potentially with that. So um that's kind of the gist of it. Um we have Sarah here. Sarah's really been working, I think, with their team and
then they have legal counsel um in Minnesota that's kind of been working with Sarah as well. Um and we've been kind of going back and forth and we thought, well, let's just talk about this at city council, get direction as far as how you would like to proceed from a staff perspective and I think legal perspective. Um there's
significant risk to this um taking on debt of this nature um for development which you know I think um is in its kind of infancy, right? We've done the pre-plat, we've done the the resoning. Um, but there's still a lot of work. There's a lot of conditions associated
with the pre-plat before we'll issue final plat. So, um, that's kind of in a in a nutshell. I don't know, Sarah, if there's anything else that you'd like to add, um, since you've been working on it. >> Uh, sure, Madame Mayor, members of the council, I can give you an overview of
the statute that they're citing um, in terms of what they're asking for. So, um, first of all, it's one that you're familiar with. It's uh Minnesota statutes chapter 429. That's the public improvement statute. And um you can petition for the making of an improvement. And um the thing is I think
they're saying that we have to if they petition for it, we have to do the project. And the statute actually says in 429.031 that when there's a petition by all owners, the council may without a public without a public hearing order the improvement. So that means you have the
discretion, right, to decide not to order the improvement. Um, you can do it the other way where they don't petition and you start the improvement project yourself. That's when you hold the public hearing on the improvement. I think we had one just recently. And then at that point, um, and at both points,
you have to obtain a fe feasibility report. And that's something your city engineer puts together that talks about, um, if the proposed improvement is necessary, cost effective, and feasible. And from talking with the city engineer, I think the feasibility report in this
case would probably cost between like 25 and 30,000. That's just a rough estimate. So that's that's one thing that's under 429. Then there's 428A and this is 428A.01 to 428A.101
and that's special service districts. And special service districts are um basically you can petition for one of those and um they can't include a service that is ordinarily provided throughout the city from the general fund res reserves of the city and unless
increased level of service is provided in the special service district. And I guess one that I can think of um off the top of my head is um if you go downtown Minneapolis and you see those people walking around in the little outfits and they're watering flowers and sweeping
the streets, they are part of the downtown improvement district and the property owners down there in the downtown zone petition to have the special service district where they these people come in and then the city assesses them for the costs of having those special services which are above
and beyond what the city provides all the rest of its residents. So that's a special service district and uh for that the city has discretion to do a special service district or not. Under 428.02 the city may adopt an ordinance establishing a special service district.
It doesn't have to establish a special service district. So if you don't want to do one, you don't have to do one. Um the other thing I'd like to point out on that is 428.03 03 service charges may not be imposed to finance a special service if the service was ordinarily provided by the city. And I think that's
kind of what we got going on here. It's not people going around picking up trash and planting flowers. Um this is just general services the city would normally be be doing. So in that case, the service may only be imposed in the amount that is needed to pay for the increased level of service. So I don't
even know how you would factor that in here. Um and then finally with that one with special service districts they must be imposed on the basis of next ne net net tax capacity of the property in which the service charge is imposed. So that's a special service district. And
then the third one is um housing improvement areas. These are off of often called HASS and this is 428.11 and um this is something you'd see um I had in another city that I represent where they had a townhouse association
and they had private land that was owned by the HOA and the HOA had they maintained the streets had private streets, private sidewalks, private tennis courts and um the HOA couldn't afford to maintain those things anymore and they were falling apart. So they asked the city to come in and do the
improvements and then basically assess the costs back to the property owners through this ha. So these are housing improvements that are improvements to common elements of a condominium or other common interest community or to a manufactured home park. So it's typically seen in like a a townhouse development or a condominium
development. Um the city council may once again adopt the ordinance establishing one or having a proven housing improvement area. So you don't have to establish a housing improvement area. It's just if you want to. And in that case, we actually in that city, they decided not to establish the housing improvement area because they
had many people that were against it that lived in the in the neighborhood. And then you also have to have findings that without the housing improvement area, the proposed improvements could not be made by the condominium association or the housing unit owners. And the designation is needed to
maintain and preserve the housing units within the housing improvement area. So I think the intent behind the housing improvement area is that these are exist. This is replies to existing housing that has been around for quite a while and needs to be improved. >> So so with that those are the three
things I think the developer is asking for here. So the housing improvement area, the special service district, and then the 429 public improvement project. You have discretion under all those statutes to decide if you want to to do any of those. I think you can do those, but as for what Jasper was saying, you
know, there is some risk to the city if you want to do those. >> Thank you. All right. Um, and there's three parcels. Um, three parcels, so do the math. 3 million plus interest plus plus it'd be about a million dollars per
parcel at this point. Um, and the other thing is, um, I know that, um, in the, uh, packet they were saying that we have to have a public hearing. So, I want to make that clear. We only have to have a public hearing if we go the the district or the 429 or we actually have a project
that we're going to be doing. Um, as you know, um, as you know, we've done many 429 projects here in the city and then we authorize the feasibility report and then we authorize um, if we want to move ahead with it, uh, then we authorize uh, staff to put together plans and
specifications. But then we also have open houses and we have um public hearings and we in notify the um residents who are going to be assessed what their assessment is going to be etc. But in this case uh the council has to decide first and foremost I think if
they want to create this district and if we want to do this this project um if if we create the district then we would be doing the project is my assumption. Um so we would have to order the feasibility report. uh we would have to
um charge that to the developer. Um I'm assuming how would that work then? Would that be part of the district? So we'd have to do all the upfront costs. So >> Madame Mayor, members of the council, that's correct. You would do the upfront costs and I guess you might be able to assess those back to the project.
>> Okay. And then um so that that's somewhat of an issue because we do have a road improvement project but um as you know we're pretty tight on our water water fund and really tight and we're also really tight on our sewer fund and
we would have to um upfront um feasibility reports and all of that. So, um it does create somewhat of a um financial burden to the city, especially since we've already done our uh budgets for for 2026. And also, this is something we've never
done before. And um I I'm not sure why why the developer is asking this because I had a meeting with um u myself and Jasper and I believe David was there and Robert Balman and um the other gentleman next to him. um they said they had the
financing, so I'm somewhat unclear why they're continuing to ask for the financing. So, anyhow, um other questions that you might need answered? I'm kind of new to this. Um how does this work on like paying out these funds
then? Do is there like a trustee or somebody that then kind of oversees paying, you know, that the things do go where they're supposed to? I guess what I'm asking. >> So, I can I can weigh in. It could go however we want it, right? So, if the
city's going to do the work and bid the work out and and do it that way, then city would be kind of the fiscal agent. Um, that would be probably our preferred method because then we're in control of the project. We treat it just like a street project like you see in a neighborhood in Minitrista. The other way to do it is to um allow the
developer to do all the public improvements and then reimburse them. So they would submit reimbursement to the city and then they would get reimbursed. So um that situation and you know same with the development like Woodland Cove, we would have um inspection services and things like that out there. So you could
do either way. Um but basically the city to answer your question would be the fiscal agent that would hold the money and disperse it when we'd feel fit. >> And then we would have a claim on uh those parcels and and the infrastructure. But the infrastructure would be the
cities regardless of who does it and who pays for it. That that ultimately becomes the cities. Okay. >> Um unless they request private roads or something like that. And in this plan there were no I don't think there were any private road. There was one >> and the storm water ponds are private.
>> Yeah. >> Right. So um but the um water the the trunk lines and all of that and the streets other than the the private ones are city infrastructure and that becomes the city's >> property. >> And then does it affect any property
taxes on the properties? >> It would on the properties that they're selling. So the district would be o overlaid on only their only on them not on any surrounding properties. So it would it would encompass the three
parcels that they own >> until it would be if I if I may until it would be platted and then broken up into the six smaller parcels. Then each one of those would have their own assessment >> and the homeowner say home. >> Yeah. And it would be for $3 million
it'd be I think roughly like $55,000 incumbrance. So $55,000 assessment per parcel depending on it. That's the average, right? Some might be more, some might be less, but um and that would be paid back over 20 years. Uh the big, you know, and again, the risk is if this
doesn't get off the ground and those parcels don't develop, then they're they're stuck there with a big assessment and nobody paying taxes potentially. >> Excuse me. Isn't there another risk that what if they just go out of business? That's what Jasper was saying.
>> Yeah. Yeah. Yeah. it could just >> then then we are we're the fiscal agent. We have to pay that bond payment over the next 20 years no matter what. So, and we wouldn't have any I think um Peter you were kind of alluding to maybe some personal guarantees like do we have
any access to the land if let's say goes under. Um I I'm not exactly sure. I don't believe we would. We'd probably be second or third or some you know if anything on on a property, right? There's probably other people that would be >> I think the county would even have um
first dibs versus us. I think I think the bankers and and if if it's a bankruptcy, something like that, then the bankers would go in and >> and they would have no personal guarantees. >> Okay. Thank you, >> Kathleen. Anything?
>> No, I'm just No, we don't. Do we want to do we want to allow the I allow the applicant to say a few words? Um >> can I just ask another question? >> Yeah, absolutely. >> So if the financing was already in place, so we thought, right? That's what
we've been told. So and this would be what did you say, Jasper? $3 million. >> I think that's what the request um most recently have. It started at a different number and it's been lowered. >> Until we would do the feasibility report though, we wouldn't approximately 3 million. We've I've heard thing from our
um engineer possibly even four to four million. >> So it seems like a small amount in comparison to what you already have financing for. >> I think that would be a question for the applicants. So why don't we have Dean? Dean, did you want to
for the sake of time I'm gonna ask Robert to get right up here because he limited three minutes. >> Thank you. >> Sales are going well. Good project. That's going to say I'll let Robert jump in here. Well, thank you. Thank you for >> Thanks, team. >> The agenda. >> Um, what was your question?
>> So, you have financing already for the project. Is that >> We sent that letter to Jasper probably September 16th. Yeah. I Yep. >> Um, and how much was that is your financing? Can Can I ask this question? >> Well, normally no, but it's for the full
project. It's spelled out. Okay. So, why do you want to Excuse me because I'm a neopight when it comes to this kind of thing? What why wouldn't you just add $3 million to the what you're getting financed? >> They wouldn't even have to add it. You're saying you already have it.
>> They work together. Um, so they're a business plan that work together. So, it's an improvement district. Uh, >> but that's our problem then to make it an improvement district. >> I don't know if I can answer those questions. If you'd like me to, I can
address some of the things that were said over here that are inaccurate, but I don't know if that's this time. >> Okay, >> that's inaccurate. >> Okay, maybe I shouldn't be asking these questions. >> Well, but it's a good question and I would be asking it too. It's an improvement district in the end, which
hasn't even been talked about here, is I'm able to offer the property at discounts so we can fulfill it quicker and we can get to the tax coming in to the community sooner, like right around 1.4 to 1.6 every year, for example.
>> Okay, I'll be quiet. Sorry. Okay. I do need to So, you need to understand that we understand that you're not bringing more revenue into our community. Really, all that's going to happen is the revenue that we need that we levy is going to be spread out more. So, we
don't get more revenue. So, if our budget is our levy is 7.5 million for instance for 2026, we don't get more than 7.5 million. That's what we get. the thing the difference is it's spread out over more homes and more value of
homes. So just just for clarification >> that's a good clarification and I understand that. Okay, that's accurate. >> Okay, thank you. >> Yeah, no problem. >> All right. >> Um I was just stating that that would be part of your >> Yeah, >> I don't know how you put it here, but for me it's rolling money in my construction world. So it would be the
money that allows operations to exist for all of us to be here. No problem with that. Um the the main push back if I can say a push back. Is that allowable? I just be respectful to everybody here. >> Say whatever you want. It doesn't matter.
>> If I was at my construction office, this would be sounding a whole lot different. So I just want to be >> Kelly's probably laughing. My production manager over there. Why is Robert so nice tonight? Um so >> we'll forgive you this time. So you
>> Thank you. Um the district is not responsible for any of this at all at any point. Um we are creating a nonprofit funded by a large insurance firm which allows me to lower the in the
neighborhood. So instead of selling the lots, we have 12 or 13, I forget. Sorry, I got a lot going on with both companies. So we had 12 lots at 500,000 a piece. I'm just going to shoot you straight. Instead of selling them to 500,000 a piece, they're at 365.
Well, that is 145 or 135 cost savings. If you put that over the same length of time, what you're saying the increase is the person living in that house for 20 years saves $1,80,000. And I'm giving that to them day one.
That's the premise of the start of this. This is why this improvement district is in all lower 48 states. um ran by Rob Pocus, the one who brought it to me through Heritage Bank in Wilmer, Minnesota of all places. In fact, where I'm from in the country, uh Tim Long out
there, brought it. And this is a great package, but it does not obligate the city, which is why I I was hoping to have Greg Miller here, my attorney, because he's way better at this than I am. You can tell, right? Um so, that one is in my notes right here at the top. It's no responsibility. And then
>> Peter, >> yes, >> you you asked a question about who would be um in charge of the nonprofit entity. There would be a board of five people and an account, my accounting firm, which would be approving every single
bill in and out and invoice, which is how these are designed to be put together as an improvement district. Um, and then that board is responsible for any audits that Lisa or Peter or I don't have my glasses, Kathleen or Claudia or
anybody would ask. Here you go. It's all about that transparency. Or if you wanted to be Jasper wanted to be in charge of it or however it goes, then that's also there, but I would be on that board with them. That's all. No, no hard things. It's super easy.
Um, and the money would be funded privately. Um, like I said before, from like Hartford or American Family or Farmers, this is their this is a funding mechanism created and funded through them. If you guys need more information on this, I can have my
attorney move it up. I can have the the writers of the bond show you how it works in other places and things like that. Um, the end goal would be to offer, you know, $500,000 lots at a discount. So then we were able to move
the property through quicker for me that it benefits me to move the land quicker so I'm not paying carrying cost and what have you. I mean that's the truth, right? >> But Robert, you're citing in your in your letter here dated October 7th to Sarah, you're citing um 429 and 429021
and 4 for um 42 28A.08. you're citing all of these um and that's what we're looking at and that's what we're um it's what you're talking about is completely different than 429 and
428A. So, um I think tonight we this this is a no-go. Um, we're not we're not going to create a a special taxing district based on 429 or 428 unless there's some other legal um laws that
define what you're talking about because what you're talking about is completely different than what what we have in front of us. >> Um, that's why Greg would be to be here. >> Well, he was supposed to be here. I I talked with Dean and Dean said that your
attorney would be here tonight. So, um, and I said, "Okay, our attorney is going to be here as well, and, um, our city planner, and so we're here. We're prepared." >> So, I'm going to be mean to you. Shame on you. Um, I lost it probably in my
listening. I >> But anyhow, if you have other information and want to submit it right now, there is no petition in front of us. The other thing is, um, there is a request. And the other thing is um when there's a petition as as Sarah pointed
out under the under uh we can we can authorize um improvements but there by a simple majority if uh if three 35% of the uh per foot frontage property owners are in favor of it but I don't think any of us are in favor of it unless I'm
misreading. And the other thing is is if the city orders it yes then it has to be a supermajority. We know that we get that. We understand that once once we decide to do a project whether it's by petition or by city council then we have to h hold uh public hearings. Uh there's
all these steps we have to walk through. We have to do the feasibility report etc. We understand that uh what you're talking about is something very very different than what's in front of us here tonight. So um what's in front of us here tonight I would say the city council is saying no to. If you have
other information or you have um something different than what's here, then please submit that information to staff and we can think about it or reconsider it. >> Should I not answer or should I let the
meeting adjourn? How do you want it to go? Lisa, you tell me. >> I'll give you two more minutes. >> Um I believe we have there's been several correspondents between Rob Procus and myself and Jasper. Um, which explains everything that you have shared. Those are all great points. I've
asked those those questions myself 10 months ago when this whole thing started because I'm not about to get involved in this. We can just use straight money. Well, in in in this plan, um, when I read through classes, sorry. Well, the one of the
429s. Yes, I know it's funny. So the 429 it it in that language if if I had Rob and Greg here. What I'm sharing with you is exactly what we would do. There's there's no again I say I'm repeating myself. Sorry for that. There's no
responsibility to the city. In fact the responsibility doesn't kick into the land until to your point Jasper till the final PIDs are approved. So, if if if if I fell off of my dad's hay mound next weekend when I'm home
moving hay for the cows and I'm gone, oops, sorry about that. Um, the bond hasn't gone through, then it's not attached. It's not a it's not a grip that it has on it. It's it's not fully attached until the final PDS, but we have to ask for it beforehand. And
that's why we're asking now. And again, the benefit to the community, which I could go on and on with with I have a list, but I'm not going to do that, >> right? >> Is way more than >> what we're talking about tonight. With all due respect, I >> Okay. >> I feel like we got a few wires crossed
here. I I think that my plan is >> I think >> for the community. >> Yeah. Well, >> it really helps. >> Right now, what I'm hearing is that we'd have to float a bond. when we float a bond and we put our name on it, then we are responsible for it. There's no ends ends, ifs, or buts about it. That's the
final that's the bottom line. And I'm I'm seeing my attorney saying, "Yes, that's correct." If we had our bond council here, he would say, "Yes, that's correct." Um, I'm seeing Brian Grim saying, "Yes, that's correct." I mean, I'm sorry, but I I don't think we are in
a position to say yes to this because we would be on the hook regardless if it's a 401c3, regardless regardless if it's a nonprofit, we would still be on the hook regardless. And we can't go forward with this because as soon as you we say yes,
then then we're on the hook to to follow through. So, if even if you fall off the haywagon next month, I'm sorry. will come to your funeral. No, just kidding. Um, but we we would still be on the hook to follow through and and we we would still be on the hook for the three or4
million and we don't even know if it's going to be 3 million. It might be four or five million. We haven't even done a feasibility report yet. So, and that feasibility report that was given to us was not a feasibility report. It's it's nowhere near what what what
we would normally do for infrastructure. So, I don't want to argue about this here tonight, but if you have additional information regarding this nonprofit stuff that you think might sway us, and I would only offer you this. If you think it might sway us, you can submit
it. But I at this point, everything that we've heard, everything that we know, all of the legalities of it, um, we've been doing this quite a long time that has been submitted and we can take another look at it. That's all I can tell you. So,
>> all right. Thanks for your time. >> All right. Thank you. >> Y All right. Next, we have our wonderful sewer fund budget discussion. >> Uh, yes, Madame Mayor and Council. So,
uh, maybe I'll hit some of the high points here so that we're outlined in the memo. the uh the biggest driver of of this fund each year is always um the Met Council charge that they um allocate out to all the different communities. So, and you can see ours is a little
over a half million dollars now, 56,000 per for 2026. Um it should be and um so that's about a 6% increase or so. So, I guess um right now our our utility rate per quarter is about that 120 or it is
$120 a quarter. Um I guess staff would recommend we um pick up that uh what basically met council is passing along would be about $8 a quarter increase $32 for the year. However, you know um as far as that um you can see there's still
um capital project or capital infrastructure that you know Gary has outlined in there as far as some different lift station and panels and pumps that he's got you know pretty good sequentially or in you know order to replace based on need there. So, um I don't know if anyone has any questions
as far as the >> Do you know what the uh formula is? I mean, how do they come up with the this this portioning uh um formula? I mean, what what's the formula? What do they >> I think they take their total budget and then they take all the different uh flows that all the different
municipalities report and basically it okay >> spits it out, Gary. Right. Or as far as I mean, I'm probably making that pretty summarized, but it's pretty much >> just throw darts at the board. Sometimes you want to know. >> I mean, >> well, that's that's a good question though, Gary. Do you know like do they
do they monitor then the flow into their system? >> They have they have meters, excuse me, as it goes into their lift stations that we pump into, but they also take our data that we take. So, every year we go out and recalibrate our pumps. We do a
draw down so we know how much. And then we submit that data >> to the med council every every month and every year for a total, you know, as compared to that. >> Um, >> and that's why we want INI out of there. >> Correct. Because we're paying for um
>> you clean water to get basically treated and stuff. >> We do have um an agreement with St. Bonnie where we flow through them. We have the two flow stations that we pay a set fee for um which the I um which is determined I don't know Brian might know
what the factor that they determine that you know to cover the cost for them. So we also pay them for that too. So >> Oh okay. >> There's two flow stations because half um about a third of it on the first phases flow through the by glacier into the area and then the rest of it all
goes through um down Partridge into their through them. So we have no direct connection there. So it's a it's flow through their area. So >> So that's not metered. >> That's metered. Yes. >> That's metered every quarter. We do submit that to St. Bonnie and then we get build for that through St. Bonnie
every month. So >> and about 80 90,000 here recently. >> Okay. >> And then we have I believe with mound with mound too we have some areas that are um that way too. Is it that we charge per house with mound or >> um I think >> just a few of them. I don't >> random properties that we have
basically. But yeah, nothing to the extent, but we have a >> Do we charge them? >> Oh, for >> the mound ones. >> I'd have to check with >> I mean, seriously, if we're paying for their sewer, they should pay us for their for over there like on which street is that? Grand or
>> Well, there's a few up here that are on 110 that come into ours, but we also have our area on 44 that flows to them. >> Okay. >> So, I don't know if it's a wash or I mean it's >> Oh, okay. >> So, the stuff on the other it says you're coming across peace uh priest priest. Yeah, I say that real fast. East
Bay East Bay Bridge there um on the north side. Those few houses there that are in Minotarista flow to their system and the ones up on 110 here flow into our system. So I don't know if it's kind of >> kind of a wash. Okay. >> Yeah, that's why I kind of determined it. So
>> Okay. Okay. >> You know, we can look into it more. I've often wondered that. I mean, I never did find any agreements or anything, but Brian, I could look into that. If it's if it's a big deal, I don't know. I mean, >> pretty >> if it's pretty even. Yeah, it's pretty it's just homes. So, I mean there's not a lot of you know there
>> but they're paying mound or you assume that they're paying >> our people pay us and then the other people pay Mount the Mound residents pay mount I believe and then >> Okay, >> our we're we're billing our residents. So, >> all right. >> Okay,
>> other questions. >> I noticed there are a lot of kind of maintenance things or things that need to be replaced. Uh is that it seems like that's just ongoing every year or is that >> Yeah, we've trying we've we've kind of looked at what we've got in place for what we have and what we're running into
a lot of them. The control panels themselves are very expensive, but the components inside are getting um more scarce, hard to find replacement parts for them. And then when we do find parts that we could put in, then we have to
modify the panel a little bit to make a lot of these fit. A lot of the times it's the soft start motors in there. Um the components for the alarm systems and stuff like that are not made anymore, not monitored. So it's we're trying to you know every year we kind of pick the oldest lift stations we can and pumps to
kind of get that you know to redo them. So um we look at the pump lift stations. I mean once they you know we we we take them out. We do it all in house every year. We pull them out twice a year. Do our inspections. We buy parts as needed stuff. But some of them are getting to the point too where those are even getting hard to find parts for because
as they age everything just becomes, you know, yeah, obsolete. >> That's really >> So that's we're kind of looking at, you know, a systematic replace. We started it probably six, seven years ago and just kind of this is what we're looking at doing and replacing. Um, CO really
set us back on a few of them because we had it nicely set up and we got way behind because of the part shortage and that. >> Oh yeah. Um, just to give you an example, the end of this month on the 30th, we're finally getting lift station 13's panel installed that we ordered in 2023. >> Wow.
>> Wow. >> So, it's gotten a lot better. I don't know why that one took a lot better two years, >> you know, but I mean, it was, you know, I So, it's it's taken a while to get certain parts in for them. So, it it's getting better and we've kind of grouped it up, but we're kind of Brian wanted me
to look and we've been working to move stuff out again here to move it, you know, out a little bit to kind of keep it consistent. But, one thing that's not showing here, we do I do keep a tally on, >> you know, these are gueststimates. And then we do have an actual what we spent column. So, I mean, that's yeah, >> quite a bit different than what's on
there because some of the stuff, you know, we've been getting a little better deal on generators and the install stuff like that. panels have gone up, but you know, we're we think we're close, but we have a lot of stuff in there, too, that's not used every year, like the INI repair that we don't always use all of
that and the emergency lift stations money that's all in there. It's there just in case, you know, but it's, you know, it's insurance basically. It's not, you know, a lot of time we I don't think we've I think the only time we've used ever the emergency I can remember was a few years ago when the pump blew
out on 12. We had to get that in emergency, you know, otherwise everything else is pretty systematic at getting replaced. >> That sounds good. >> Um, you've got a line item in here for the SCADA computer software um in the 2027 budget. Is that different than the AE2s SCADA?
>> No, that'll probably be moved now because that's that's one thing we're looking to upgrade. So, we kept moving it out because of waiting for the treatment plant because it all be part of the that skater with the treatment plant that's coming in. We're we're pushing it out now. Okay. >> You know, we're we're making do. We we have to have them doing some upgrades to
some of the programs that we have on the computer. Um that'll I'm not a computer guy, but somehow they're making it so that the newer software will run on this. It won't run as efficiently or as fast, but it'll work. So, it'll get us through until we need to, you know, get everything set
up. I I don't want to spend that money now and then have everything have to be redone again. Right. >> We're trying we're trying to just keep everything running as much as possible. >> Right. Okay, good. All right. Um, so we're okay
with increasing it to 128 versus 120. >> Any other questions? >> Um, if we when we switch to monthly for water, this will get filled out monthly then too. Then >> I think I think that's one thing we wanted to talk about council because basically the ones that aren't on water, you know, the sewer speed were now 128
and then the recycling and storm water. I mean, right now they pay 165. I guess my recommendation, we got to see how it all works with banning would almost be to leave those flat ones at a quarter and just move the monthly ones. Yeah. To water because really $175 bill still
probably quarterly is fine for the ones that aren't on water, you know, sewer. So that would I guess be my >> We had talked about that. We had said then there's others that are only like $45. >> Yeah, for sure. Yeah. Why would you Yeah. Why would you build them $15 a month when you know if anything sometimes they get the most?
>> I guess depending on you know as far as you know I don't they sometimes don't understand storm water. I don't use my recycling. So already just a touch point a quarterly with them for 45 bucks. Rene would probably say is enough or whatever. So >> I'll re I'll restate the people on city water that will be switching to monthly.
This will be built up monthly on that. >> Yeah. Yeah. The ones that have all four services everything will be built monthly. Correctly when do Yeah. Correct. Yep. Right. >> Yeah. And then the only other probably point is yeah, I think we're we're slightly spending down fund balance in the sewer fund, but as long as I think,
you know, I coordinate with Gary and see where we're at with the capital projects and stuff, I think we're we're doing fine right now. At some point, we might have to increase it a little more to come. >> But we don't have any uh debt too on the sewer fund. >> Um we have some small I think we pay about Yeah, there's a couple when we did Highland Road in 2012, we packaged in
some sewer projects. We've got a Yeah, it's about like 80,000 a year. Minneapolis Avenue too wasn't uh the new lift station. >> Oh yeah. >> Yeah, there might have been a little. So yeah, >> that's a little bit. I don't know if there's a lot there, but I mean I think some of that was added because we rebuilt that entire lift station. >> Right. Right.
>> And then to that point then the SCADA for the AE2s, how much of that will come out? I know it's going to be worked in between the multiple funds, but like how much will come out of this one? >> Most of it will go to water, but yes, some of that will definitely come to sewer. I mean, we can if we, you know, whatever we need for the alarm, you
know, to change things over, we can have them break that up and figure they can kind of figure that out for us. >> Yeah. >> I'm I'm not an expert on that. But everything that they're doing with the skate, it will affect both the sewer, but most the plant most of it will be to wire up the plant and getting all that
running. But when they switch it over and make the new on our hub, then this will all kind of, you know, take its place, too. So, we can have them divide that up and I can get, you know, rough numbers to see what it'll be. So, >> $700,000 in this fund balance. Let's use
some of that on this. >> Yeah. >> All right. Um can we can we move to the um drainage update? Um because I think you're here for that, >> sir. >> Are you here for that? >> Actually, that his is
>> his on Minneapolis Avenue. Um >> but that'll be on the main that'll be on the main meeting. >> This is just a base side. >> Okay. This is just for Bayside. So, you'll have to stick around >> main meeting to approve the award bids. >> Okay. Yeah. All right. So, Bayside,
let's since you're up anyway, go ahead with the Bayside drainage update and then we'll talk water rates at the end. >> Let me get That's okay. >> Sorry, my computer just >> shut off here. Here we go. Um, yeah. So,
back in September, we kind of met and talked about the drainage at uh issue with um the resident at 925 with the um added pump that they have in their shed pumping out to the street. The pipe is no longer functioning. So, they have
now pumping overgrown. They're looking for an alternative. So, we were looking at uh 880 directly behind our 880. Um Jennings Cove has a a line that was installed at some time. We don't know when. They're not the original
homeowners. Um, but tying into that system and helping drain the water from the uh resident at 925 to a new catch basin um and into here. One thing that um we were talking about and what WSB
did a analysis of the entire area and how much water looking at the you know the worst case scenario which 24-hour 4 in of rain. This pipe will work for any for most situations except when it gets to be that or more that this pipe will
not be able to drain water out of their um existing drain tail at their home to here. It will remain with water in it. 99% of the time this probably won't happen, but there's always that one chance. So our question is going to be
whether or not do we want to keep pursuing with you know this scenario and somehow working uh with Kenny Graven on an agreement that this you know this may happen. So you know put some kind of stipulations in place with some kind of
contract to keep you know and install the catch basin connected to the existing the existing then would become city going out from that catch basin to the road through the easement. The north south pipe would remain the property of the homeowner. We would not take that
one over just because there is a saget pipe and we don't want to take that um responsibility. So we would do that. The other option that we were pursuing is we could see if we could directly um drill a 4-in pipe through there. We did contact uh some
companies and it's possible. It's not cheap. Um the challenge becomes there's a well at um is it 8 right next door between 880 and 890? There's a well head right there and pipe that's right there and you only have a half a foot between
where we have to go. So to keep it um on par for drainage and keep it straight, they can do it. It's it's precision work. There's companies that, you know, one guy told me, "We can do that. It's not a problem." The problem it comes into is keeping it, you know, within
those boundaries. And we've gotten any kind of rough estimate for what the distance is from 18,000 to 40,000. So, um, you know, so it comes down to do we want to pursue one over the other and and you know, talk to the homeowner
about what the options are and and they we did kind of explain to the resident at 920 what you know can happen and stuff, but um, you know, it it's basically up to you guys as to what you want to do moving forward with this. So, um, my personal opinion is and from day
one I understand the issue and what happened. Not sure why the city ever back in the day did what they did. Um, this to me, I'm going to be very honest, is not a city issue. It's not city property. But, you know, we've done our due diligence. We brought out what we've
you know to you guys what what's the options and basically we want to know from you guys is how do you want us to pursue moving forward and what you want us to bring to them and with some ideas or resolutions or whatever. So >> So how would this help number um 9005
cuz weren't didn't 9005 as well as 925 didn't they also have issues? and they did the gentleman that uh started the whole process here with it, they have sold that house. I don't know about the new owners. >> Um talking to the resident 925, they're more concerned about their own home.
>> Okay. >> So, >> um you know, again, this is, you know, all it it's more to me a private matter. I mean, between the homeowners hooking up, but I mean, we're we're you know, we're stepping into do it. But
I'm >> Am I wrong? Did I I maybe I missed this. It's basically like a mess and it's impossible to fix easily. Is that like the layman's terms of putting this? >> There's so much landscaping at 925 that they've done. I mean, it it is between
905 and 925 and that there, you know, it's correct. It's a it's a mess. I mean, it's a I mean, you could conceivably go from their footing at 925, but you have to go down way down past the property 400t before you actually get flow down
>> and you're pushing, you know, now you're just pushing more water on a property. So, I what I don't know what the best solution would be. I have not a clue. I mean, to me, it's I don't know. Like I said, we we found no maintenance agreement. We found, you
know, just some documents that says that the city, you know, opted to do the the plan originally, but there's no maintenance agreement, no anything in place for replacement. So, >> well, would wouldn't the city So, I thought we determined that the city had
an easement or that we owned that pipe between 880 and 890. >> There's nothing that shows that we own it. >> Oh, okay. >> There's nothing. I mean the only thing it shows on the asbuilt it says um from the Jenny's cove. It shows from the manhole going up. It's just a and it's
drawing in. It was you know pencileled in. It says 12 in PVC with a question mark. >> So it is 12in PVC but looking at the pipe and the construction of it I would say was probably put in um after some complaints from homeowners in that area
for you know for the drainage issue. I would believe that the developer probably did that on behalf of this, you know, and the city, but we never, it's never been recorded as an easement or anything. So, I think they've always kind of determined it was theirs, especially where it was put in. I don't,
you know, that'd be my only thought. You know, the one going east west up between the two houses is in the drainage way, you know, in um the drainage easement, but the north south is so far inward. It's kind of an odd >> Yeah. Right. efficient that they would have ever done that and not moved into
the drainage area. So, was it a city project? Probably not. Was it, you know, done with sometime during development? I would assume so. >> Um, so the the green line that's on the
border between 925 and 945, >> that's all that's city owned. >> That was the one the city put in back in the early 2000s. That's where it comes off the corner of the house at 925. comes to this pumping station basically into their shed which another sump pump
and pumps up to the road. So >> okay >> why whoever came up with this engineering feed is you know never should have been done. I mean because what you're doing it should have been tapped into the house itself should have been you know that drain
tile that they put in should have been stubbed up into their own sump pump into their house pumped out through the original then we you would have no problem. this setup that the city that whoever approved it back in the day, you know, the engineer that came up with it, you know, was an easy easy solution, I
guess. But >> Okay. So, gosh, I just So, could the homeowner at 925 just tap into that the line between 880 and 8.90?
Well, what we would do is what we were looking at doing is determine we put a catch basin in. Um, if up on the original picture up there, you would put a new catch basin in and then let them connect to that. >> Like I say, you'd have enough fall from there to there, but on a heavier
rainfall, >> you might you might get their >> grain towel to back up and not drain as as fast, >> but then it would just back up into their yard, >> which is what it's doing now, right? or into the it could back up into their house, you know, because it is right at
the footing. >> Okay. >> You know, so like I say, I mean, it's the way it was designed is >> yeah, >> it it's very strange to me. I I would have never have done anything like that, but in the day, I guess that's what they kind of looked at. I you know, >> I guess what what what
can we do or what I guess what's your recommendation then? Or what's what is staff looking at? >> Leaving it alone. >> That's you guys. I think it's >> I there's two options. either you either put this pipe the >> put in that new storm structure and let them connect to that with you know an
agreement made up with >> would they be willing so if the city were to do this since it's more or less owner issue um would they be willing to be assessed I mean would they or pay for it I mean
if it solves their problem I mean >> the option that costs anywhere between 15 and 40k >> 18 and 40 >> 18 Is that that's this option? >> Yeah. I mean the other option, you know, putting the pipe in the more expensive one might be the ticket, but you know, is it, you know, be 100% guarantee that
they're going to be dead accurate? It's hard to tell. You know, I mean, if you get any little dip in that pipe and all a suen you got a little bit of, you know, flow issue, >> you know, they're pretty they're pretty good with it. I mean, they they can pull a pipe pretty darn straight and narrow and they pl said they could do it. It's
just a matter of but, you know, there's the expense of it and it's not cheap. Yeah, I >> but how much of this, you know, I'm be honest. I mean, I understand where they're coming from in I25 and but how much of this is our issue, I don't know. >> So, none of the water that they're
experiencing on their property is flowing off of city streets or or any easements or anything like that? >> It's coming through the backyards. Um, drainage from the north. Everything flows through here. And like I say, there's so much landscaping in here that
it, you know, it'd be very tough to, you know, to get 905's water to flow out there. 905 could come into this other catch base on the north. But from our from our engineering standpoint and, you know, just looking at the video and stuff with the sag in the pipe, we don't want that because you'd almost have to
fix that first. >> Okay? >> You know, maintenance, you know, on that to make that more. But again, all the water from 870, 8, 860, 850, 840 up to 830 is all coming this way. That's a lot of yard, a lot of drainage water coming here.
>> So, not to mention, not to mention roof gutters, you know, kind of looking at that. And that's what they all look into. So, on a, you know, on a say it's a even a three-inch rain, there's a lot of water coming this way as you saw in that video when he brought it in that time and that was a, you know, what a
inch, two inch rain. So, you know, I I don't know what the solution is for these people. I I mean, I'm not going to say one way or the other which way I would go. I mean, that's your decision ultimately. So, to guide us, where do we want to go?
>> Okay. Council tough. >> Well, it seems like doing a half measure then >> doesn't solve the problem. It's the heavy rain that they're worried about. And so if we >> step in with the less expensive option,
it's not going to work. >> Is there still a homeowners association or anything in >> They have one, but I think it's kind of defunct. >> Bayside. >> Bayside. Yeah. >> I Yeah, they we looked into it with the pond issue that they had back there when we redid Minneapolis Avenue there. It's
no longer functional. I believe that Jennings Bay has one, but you know that has really, >> you know, if a $15,000 fix was permanent and it would solve all of the issues, I'd be fine with that, but we don't even know if a $40,000
um project is going to fix it. That's the problem because the only other way to do it is like you to hopefully fix it is with a directional boring and then we don't know if that's going to work. So I I >> happened you've got a half a foot of fall between that distance. I mean you
would have you would have drainage but >> I wish that is there any way we can just tell the homeowner that our engineer could try and work with them on their particular project and we could spend a th000 or 2,000 on engineering. I don't know. I mean >> we've already spent quite a bit just
kind of doing calculations on >> I don't know rainfall and everything else and coming up with this. I mean we've spent you know >> some money on this already. Yeah. >> All right. So, council, what do you want to do? >> I think we tell them we can't fix it. Like, we we can't. It's just
>> because we can't. >> Yeah. >> There's no good solution that's going to fix it. >> I think we maybe commit to the 10 or 15,000 that we thought and then let them, you know, come up with the rest. If they don't, they don't.
>> Yeah, that might be an option. That's kind of in between. So, you're saying say we can do a $15,000 project that may or may not solve your problem or a $40,000 and you pay the difference between the 15 and 40.
>> But then if it doesn't work and they come back, are we still >> No, we'd have to >> No, there we have to we would need a we would need something drawn up from Kenny Grave that would state that, you know, special things. >> We're no longer liable. Well, and I think this might set a precedent because
I know that there are other properties in Minista that have this problem and I think we're just going to be >> doing this for everybody. >> We might >> I mean I I >> Well, I know there's know this happens in other properties and they just figure this is our problem
>> and and if we did put it in, we would be obligated to maintain it in the future. We we would if we would take over option the first option with the catch basin the pipe going east west up to both up to the new catch basin including the old catchbas that pipe would fall under city
responsibility. The north south would not but that would then become ours for >> that little one in between. >> But right now that pipe's in great shape. We did video it just to make sure. I mean there would not be that a lot of maintenance on in the future for that. It's it's PVC smooth wall PVC. So,
>> I like Peter's idea like tell them that our engineer can't guarantee the $15,000 option will work. If you want to pursue a different option that costs more, we'll spend the 15. And >> would we spend the 15 even if they say we agree to release the city of any
further liability or responsibility? >> If they want the bad, >> they'd have to sign because we had remember we had that one a few years back. >> I mean, that's fine. they want the less reliable solution and they're going to we're going to be released from any future responsibility then that's fine but then they have to know like the odds
of it working are >> okay >> you know >> I I could go with that >> we can we can take that back to them um as far I can talk to them and take that I venture to guess at the next meeting then we'll have something in place for you guys to um to approve so you know we
we'll have we'll have everything set to go we can talk to a couple contractors to get you know better pricing on both things here just kind of give us an idea. But um just be prepared that the resident at 9:25 will probably be present then at the meeting and >> talk to you which you know we don't have an issue I don't have an issue with but
you know >> okay all right >> that's what we can do that's what we'll work on for you. >> Thank you. Um so we don't have a lot of time left for the um water rate discussion. So let's let's spend maybe 10 5 10 minutes and then you'll have a 20-minut break. Is that good enough? And
then if we we can always bring this back. I was thinking even if we have to bring it back November 17th um at our work session if we don't come to finalize it but anyhow all right Jasper. >> Yeah madame mayor members of council um
at our last meeting we staff was directed to kind of come up with different price points for the base rates um related to the water rate. So, in your packet, what you can see is is what that looks like with a um $50, $75
or $100 quarter base rate and what that does for the usage rate requirement. So, um pretty straightforward as far as um where we're at right now. Uh you know, where I I put the I put the 25 rates in there so you can kind of compare, but
you know, it's for the $50 it's a 22% increase in the base rate. um 75 is 83 and then 100 is 144%. Um what we've done is in lie of having the water treatment fee, we've just included it all into the base rate,
which I think is probably the cleanest way to do it. Um council member Ruffkin kind of had some more round numbers um that are essentially what this is, but you know, instead of 1876, it's some it's a round number. So, and I think if you have, you know, if you have a
proposal, I think you have a proposal for another tier potentially. I think those what those fit in there as well. I think the revenue, we have certain revenue goals that we need to hit year to year. >> Um, I will point out this is going to be an ongoing thing that happens yeartoear.
Um, it's going to be based on these numbers and what our financial needs are in 2027, we're looking at a 20% increase in 2027. 2028 is a 15% and then it's like seven and then six something like that. So, but just know these things
change significantly or can change significantly yeartoear. So, if let's say we have a development come in um that has an we have an influx of cash in the trunk fee line item. Right now, we only budget $10,000, but if a large development comes in, that could be
multiple millions of dollars coming in, which then affect the rates. we just can't predict that or budget for that. So, it's important to know, you know, we really can only set the rates yeartoear. We know what our need is next this next year. Um, but that can change if we have
additional development and things like that. So, um, I'm not sure if if this is the information that you're looking at or if you want to give us direction or or or provide some feedback. Um, I know that there's been a talk about monthly billing and in the here I alluded Brian took some time and met with his staff
and and has a big list of things that we need to go over before we can go to monthly. I talked to A2S about a communication plan because we have a bunch of different things coming um with the plant and then potentially with the rates and and things like that. So um it's important, one of the most
important things we do or try to do is communicate with the residents, which is very hard. um not everybody's paying attention. Uh so, but this is a big change. So, uh I think I think in a nutshell, the more time we get to transition to monthly, the better that
outcome will be. Um as far as resident relations with both staff, city council, um because we're we need to give them the same information multiple times for it to maybe right maybe hit. So, >> so but I was I I really think we need to go to monthly. So I I don't think that's
the question. I think the question simply is when do we go to monthly? Um and talking to um Jasper and it doesn't sound like we can do that January 1. So could we do it feasibly um the next quarter then um April one? >> This is how I'd summarize it.
>> Okay. All right. >> January one complete chaos do that. So hopefully that's >> Yeah. Okay. Okay. We'll agree. We'll go with that. >> Okay. Jan's off the table. April 1 would be somewhat chaos. >> Okay. >> I think July 1 is
sequentially. I think we got the plant coming. We've got the rates. I think July 1 you'd have you know you do the quarterly the first two and you do July the end of July you do the first reading for July usage. Send out the bill in in August and just keep rolling monthly from there. You'd have the chance to
send out some correspondence newsletters social media. >> Okay. If we do that um >> and it would be it would capture usually had the hardest trouble. It would be July, August, September would be monthly bills. I mean we never really have had issues in first or second quarter. We
just don't I mean I >> So I mean I would say I think we can have it in place I can I know we can have it in place by July 1st of 2026 to start monthly billing in July of 2026. >> Okay. It gives us a couple of cycles to put that on the bill back even, you
know, to say, "Hey, this is going to transition to >> you." I'll look at your bill back. >> I do. I do. >> Do you? I mean, >> I can guarantee most people that's part of the problem, right? We have to we have to hit like multiple communication streams because not everybody looks
>> put a billboard up right there. I mean, we could do for for $550, we could do the billboard and off of seven money, >> but that would only get, you know, a third of the people. >> Who knows? Yeah. I think just working through the financial software, the
communication piece. Um, are we going to in outsource anything on some of it? You know, the printing, the distribution, are we going to >> There's a lot of questions. We've talked about the finance step and started to get Jasper and other city hall staff. >> So, here's what I think we should do
then. if the council's agreeable billing starting July like you said but in before then give us a plan give us that that communication plan that would be really good communication plan so that we know when things are going to go out and we may have some ideas whatever so
start July with like you said having said that um what does that do to our usage rates so now we're going to be billing quarterly and so what my concern is not so much the increase, but it's the base increase because now all of a sudden if we go to a hundred, let's say
$100, and that's kind of where I'm going with this, but I don't know where you all are. So, um, you'll weigh in here in just a second. If we do a $100 a quarter, are we going to get tons of people calling being really, really mad? What is it right now? Do you What is the base?
>> Little 41 bucks. >> $41. So, it' be a$60ome dollar or nearly $60. >> Yeah. The original plan was to bump it with or the straight percentage wise it would have bumped it to about 50 or whatever. Right. That was the first >> um is so and I don't know what this would do then. What if if we're doing
quarterly um and it would be two quarters, right? Okay. Would we do like So it's what did you say it was 40? 660. Now what if we increased it >> 41 right now? >> 41. So if we increased it half of that
for January and then the other half for the next quarter, you know, I mean, you know, so it's a little a little jump. a little jump and then when we do the monthly, if we do a hundred for instance, it'd be $33 or whatever. >> If we would do that, I think there'd be
a just a minimal revenue shortfall and we'd have to maybe instead of doing the 9% rate adjustment, we'd maybe do 10 >> or or we wanted to maybe offset it by >> with the usage rate or with the base rate. >> Yeah, something like that. I'm just wondering,
>> but if you ease into it for the first two quarters, there's some revenue there. Um, but >> do we know how much? Can we run the numbers real quick? >> I think um >> we have 2400 um 2400 times um $50. Let's just say >> so you're talking
>> in this in the options that were in the packet because we have right now we have about 2,250 accounts. So was like was like just shy of 400,000. was 675,000 was for the uh 75 and it was about 900,000 for the 100 for the base rate revenue
>> for the base rate revenue portion 900 per quarter. >> Yep. Yep. >> 900 per >> and then the rest we have to make up in the >> in the rates >> usage. Okay. So rather than 900 um that would be the increase not the total. >> 900,000 would be the total >> the total
>> total for the year for the base fee. >> Yeah. So if you >> So really wouldn't be that much. It'd be probably just you you'd be having you'd be somewhere between 675 and 900,000. You'd probably be halfway there. >> 150,000 short fault probably. Um and then that's where we'd probably have to move rates up a little bit more
slightly. >> Or base rate at >> just put the base rate at 35. >> Base rate at 30. >> Base rate at 35 for Yep. That would also probably get us there. >> And and just so you know, like the we looked at various rates and and a base
rate of $30 isn't much. I mean there are communities that have more than that per month. So it's not complete. It is a huge increase right monthly but there are communities that have newer water treatment systems that are in that range already. So it's not quite out of the
realm of you know reality for for other communities. So it's not just don't think it's it's it's a lot for our community because we're used to lower rates. But um >> I guess I you guys can and the two of you are on city waters, so you might
want to weigh in a little more, but I'd rather prefer a a jump and then another jump and then maybe another, you know, but what what do you think? >> I concur with that. I think that makes it a little easier to for folks to understand. Obviously, we need the
communication plan so they don't think that it's uh going to jump every month for the next multiple years. Uh directionally too, I like the uh higher base fee because it spreads it out and protects us against dry years. >> Yeah. Yeah. Plus, I always say everybody
needs a treatment plant who's on city water. I mean, you you want to have clean, healthy, um safe drinking water, and that's what the the treatment plants provide. So, everybody needs that whether you use 5,000 gallons a month or whether you use 20,000 gallons a month.
So, I think it's fair that um everybody kind of pay their fair share, so to speak, for that. And that's what the base rate does. That's my theory >> because we'll have to come back and update the fee schedule in in like basically in late spring or whatever
anyway to make it monthly starting July 1 or whatever. So, we'll have >> that'll be the time then to adjust the base rate too or whatever, you know, bas or the rates again if we have to take another >> crack at it. >> Crack at it. Yeah. >> Well, yeah. So, I guess I'm confused. Um, are we talking about just changing
the base rate then starting Jan 1 and then agree adjust like adjusting the tiers and the gallons per usage in starting July one? Are we going to tweak everything Jan one and then possibly tweak it all again in July? >> I think we're talking about doing a
tweak in Jan, a tweak in April one, right? Q2. >> I think I do July, Jan, whatever. Okay. So, it is two >> and usage rates. I think you said you run with first and second quarter. >> I thought you were talking about ramping it up Q1 and then Q2. I think we would need to do that. I think the rates I
think the rates would be whatever they're going to be for the year or we think they're going to be for the year. It's the It's the base rate that you start out a little bit less for Q1 and then a little bit more for Q2 and then by the time you're doing monthly it's going to be $35. So, we would do a jump
in Q2 as well and then a jump >> but the rates would stay the same. the the the usage >> usage. Okay. >> How how many people are on the base right now or they're kind of the minimum >> about 2,250 connections we have accounts we have right now. So
>> 25 I guess what I'm asking is how many people kind of the minimum. >> Oh that way um probably nobody because they have the base fee and then there's a usage. >> So the base fee is not going to include any water. No. >> You know some people go oh my gosh.
Yeah. Okay. >> Yeah. That doesn't include >> I mean a few snowbirds maybe or something if they have very little usage they'll know that stuff their bill's gone up because we've jumped the base rate you know right >> but there's not okay >> so >> it's kind of like electric your electric
bill I'm sorry your electric bill or your gas bill you get a base get a base fee and then and so on okay >> so did we want to talk about rates and the tiers then now or do that in November >> depends on what if you want a break or
[Laughter] We can do that in in November. So, but um Kathleen has this. So, can you share that then with >> Yeah, Jasper's got it. >> Yeah, I have it. Um >> so, we can see all of all four options. There's You had three options.
>> Well, I Yeah, I can bring it up, I think. Let me see. I basically made a I did four options because I added a $30 a month one and then while we were speaking before council I added another one that has four tiers and then has the base rate at 35. Um so just include all
that and then we can look at it and I think >> well they're all pretty much >> is more for rounded numbers and I'm fine with rounded numbers. I hate it when you're like um 873 or 6 um 921. I mean, let's let's figure out if we can do
rounded numbers. >> So, Kathleen's numbers are essentially what's in there already at this 50 7500 price points, but they're rounded nicely. >> Yeah. And then I tweaked the >> And then there's another one. >> Yeah. Then there's the four the one with the four tiers, but then I tweaked the gallons. Um I did different tiers. I did
because I put it all for monthly. So I did 0 to 8,000, then 8,0001 to 20,000, and then over 20,000. And then I thought the 8,000 to 20,000 was too big. So then the the fourth tier was 8,000 to 16,000 gallons and then 16 to 24 and then over
24. So I just added a fourth one in there and broke them up by 8,000. Basically I looked at my water bill and Jasper said the average usage is 5500 gallons not including summer including summer it's 8800 >> per month.
>> So yeah per month. So that encompassed most users being in the lower tier and then if you want to use that much water in the summer, you're going to pay for it. >> You know what? I just spotted something. We have to adjust these tiers. Yeah. Because if it's on a monthly basis, a lot of people are It doesn't work. So
>> So they have to Yeah, we're planning on doing that with when we make the switch. That'll be a fee schedule adjustment to >> We would divide by three. >> But Kathleen is talking about parsing them down a little bit more. >> Yeah. Well, let's So let's bring this back. bring back all these numbers again
um to our November 17th. >> Do you guys like the four tiers or should we stick with three tiers? >> Four sounds. >> Four. Okay. So, like four. >> We'll do four tiers with some other um Do you like the higher base rate? >> Yes. Yes. >> Yeah. >> Like the like should we look at 90 and
105 or 105 would be $35 a month. >> Yeah. >> Right. I think so. So 90 and 100 90 and 105. >> Um and then four tiers. Okay. >> Okay. >> Rounded numbers. Now, when you say rounded numbers, Kathleen 660 versus
663. I mean, that's okay. We're not talking. Yeah. Okay. >> I mean, I think in that like penny which one >> I wanted to ask one last time. So, it's council looking to I would recommend I think J was do we we do the base rate and the usage rates JN1 and then we do that that's that additional base rate
and and usage rate July 1. I don't know if I would do any April one changes. I mean, what's >> I don't either. Okay, that's fine. Let me muddy the waters a little bit, Mary. >> Okay, that's fine. Just do it twice. >> Well, I think the idea is that we get the rates and the tiers set up November.
So then when we switch um July 1, you can straight just divide by three and then here's your new monthly. We won't have to adjust the rates or the tiers >> at that point. >> Then it should almost be this. It should be >> then you're going to go with the 105. >> Just roll it out right away. Just 105
base rate. We'd have to make a fee schedule adjustment. >> Yeah. No, I'm saying like we wouldn't change like Jan one. We wouldn't do like um you know just a 50% increase to the current tiers, whatever we have now. We'd reset all the tiers and the rates and then be able just to divide by three. Do the
amendment that we need to do, but there wouldn't actually be a long meeting redising it all again. >> Yep. Yep. I got that going with one question. the base rate. I know we talked about do you want it to be >> 105 on Jan one or do you want it to be like phased in into 105
>> 90 then 105 or less than that? >> Well 105 what's >> that's 35 a month >> a month 90 but what I'm saying is between what they pay now and the 105 split that in half and that's going to be >> there and then
105 will be 35 a month starting January 75. Yeah. Okay. >> Yeah. And then the only thing to add to that for November, Jasper, is then um commercial >> um their tiers and their base rate. I had mentioned before the meeting started possibly increasing
>> the school commercial buckets base rate >> to a higher amount than what the residents pay. >> Well, we'll keeping the So, that'll be in as well. >> Yeah, we'll talk about that. All right. So, you'll bring that back in November. Okay. All right. Motion to adjurnn.
Second. >> Seconded. >> Thank you. All those in favor signify with I. I. I.................... All. Those opposed. Motion passes. >> You knew where she was going. >> I like that kind of direct direction. It would be catastrophic.
It would be utter chaos. >> Yeah. Yeah. Thank you for that. >> I tried to make it simple and correct and whatever, but I I think Yeah. from talking. >> Yeah, I think we'd lose people potentially. I don't know.
>> The midpoint of that is 73. >> Yeah, I think that's fine. >> BCBA out. Your wife said,