--------- Um, let me call the meeting to order. Uh, this is a work session and during our work sessions, it's basically a council discussion. We don't take um comments or input from the public, but I'm glad you're here. You can listen in. You can hear what we have to say. Uh, there's one it we have a number of items
on our um first I'll start out with um reminding everyone to turn your cell phones on silent or in airplane mode so they don't disrupt the meeting. And also um I'll start out with introductions. I'm Lisa Whan. I'm the mayor. And to my left, our council members, Peter Vickery, Claudia Lacy, Brian Govern, and
then Allison Falsky is our city engineer with WSB. And then Gary Peters is our director of public works. And then on my left we on my right, we have Jasper Krugal, our city administrator. Brian Grim is our finance director. And then way on the end, we have um our police
chief Craig Squires. We have a number of items on our agenda. There's one item um number. So, we have a levy discussion. Brian will take that. Then we have a water treatment plant meeting update and Adam is here for that. Welcome back. And then, uh, we have a police workout on
duty policy discussion. What I'd like to ask the council is if we could move that, um, two options. We move it to another work session. I know Kathleen wanted to be here and wanted some input on that and she's unable to be here today. Or else uh, we can also move it
to the um, uh, personnel committee. Would you like option one or option two or or leave it on the agenda? Three options. Too many options. I would go option two. Okay. Send it to the personnel committee and then bring it back.
Sounds good. All right. That's what we'll do. Um and then we have just a day discussion and then miscellaneous drainage issues update. So, we have a lot to talk about in about uh 56 minutes. All right, with
that um levy discussion, Brian. Yes, madame mayor and councel. I think I have 10 12 slides, so it should be relatively brief summarizing what was in your packet. Um so, this is obviously our first um chance looking ahead to
2026 on the uh the financial for the levy and budget for next year. um staff has been working on this for a couple few months here and the budget committee and um yeah they'll have a PowerPoint that'll summarize what was included in
the in um for your documents to review. What we're looking at today is the deadline to certify the levy as it is every year is basically the end of September, September 30th. And um just a reminder that the preliminary levy that's approved at least sometime in
September um is a maximum amount you know but it can be lowered by the council or kept the same um in December but it cannot be increased from what we set here um over the next couple of few meetings here. So as as far as a timeline um initial
meeting today um we'll discuss at subsequent work sessions you know next one would be on August 18th as needed and then we have a couple meetings in um September that Wednesday September 3rd I think that's with Labor Day in there um and then uh Monday September 15th we can
um adopt our preliminary levy by that deadline. Some of the items we obviously look at every year is the uh first and foremost is the city's financial stability. Making sure that um we have enough fund balance, but also balancing again against what we levy um obviously to our
residents. Um we look each year at our um CIP equipment plan to make sure we um you know our squads and our public works equipment and technology is all um kept up to date and um and functioning you know well. uh we monitor our service
levels, make sure we have enough police, public works, enough, you know, um staff to um provide good customer service to our residents. And then lastly, one of the the biggest ones probably in the last 10 12 years we've really made a push on is the the pavement management
plan and getting a lot more um getting our roads done and keeping those um up to date and um in good shape. slide here or I guess the first more financial slide here um deals with the um different components of the levy and
um what we all I guess um levy dollars for um you can see there broken up by the you know the general fund which is our main operations that first component about 5.7 million our debt levies about 1.25 25 million there and that's is is
anywhere from our facilities here to roads to um equipment certificates there. Uh the road maintenance dollars you can see um when the trend there we we had a big road project we did in 2023. So that's where you can see that went down but really it just shifted to
the the debt levy there versus um you know cash levy and then we levy a little bit of um dollars um in cash for our um capital improvement plan or equipment. So you can see it's um about a $700,000 difference over you know between 2025 to
2026 there. And I'll talk about that a little more in the next couple slides. Here's um trying to give a quick synopsis of you know a few main factors we look at um our tax levy. You can see the trend for the last um about five six
years there. um the 21 through 25 actual and then 2026 proposed. Um you can see our um we've used some surplus dollars in the past several years to help keep our levy a little bit, you know, lower. Um it's been a little bit of fluctuation in there. Um 2023 um we had some big um
the building permits for the apartments and the machining tunes um project. So that was where we we actually put some money back into the general fund, but then we've, you know, spent down some of that over the years, too. You can see. And then the main thing we always look at or one of the main items we look at is trying to keep a a reserve that's at
a reasonable level and that uh 40% they're in 2026. That's pretty much what our um our policy is as the council to keep that at 40% or higher. So slide here's probably what the main thing everyone wants to see I guess is how
does it affect um my um property I guess as far as a residential property. And there's a few different um examples there. Um uh and it just is make some assumptions that um when I talking with Henipan County assessors the the average property is going to go up about 4%
between 2025 and 2026 or on existing properties. Obviously some will go up more some will go less lakeshore versus you know not lakes shore and all those different factors but when you look at on average um that's what will happen. um the levy increases just you know I
was referenced with about 10% 700,000 roughly and um we had about 3% growth in the city so that helps offset and um helps keep our tax rate a little lower that growth. So, um, uh, you can see on a $450,650,000,
$850,000 home, you have what was paid in 25 versus what's projected in 26 based on this initial um, projection here. And see, on an annual amount, it's about 67 to $150 um, difference. Um, so basically about
$6 to 12 a month on average. So questions there. Um just um wanted to give a couple examples of basically where your property tax money goes in the current year. Um the
median value home is about $650,000 in Minitrista. So for for West Tonka school district, um uh you can see the percentages there. The the city is um Whoops, when I had one. Let me back up. Um
couple back as this one. Yeah. Okay. Sorry. Sorry about that. You um get back to where it was. So the um the green shade is the city's portion. So that's going to in both these examples. I guess I sort of gave a sneak peek there. It's projected to be about
that little over $1,400. Um the blue shade is the Hannib County. um they're the biggest share of what um um is on your property tax bill. They're about, you know, a little over 2500, about 40% of the tax bill. And then the
school district is the red um you know, 1948. And then um you know, the miscellaneous is more your um the other stuff that the um Three Rivers Park District and and those type of items. So you can see in that um scenario um it's
basically about 22% of uh money goes to the uh uh city. And then here's just an example of more if you live out in Hunter Crest um the uh uh school district um has a little more of a a portion out there. So um changes a little bit but basically the city's
portion stays in that run 20% range the total tax bill. Um so I guess just uh last couple slides here just um some assumptions and commitments. So um our the labor contracts are settled for 2026. So I it's the last year of a three-year
contract of 24 256. So those numbers are are set as well as the the pay plan for non-un employees. So there shouldn't be any real variability there. Um and then um as far as like the some of the funding sources for the uh equipment is to use a cash levy with a little bit of
equipment certificate that we're looking at doing some bonding later in 25 early in 26 in conjunction with the uh the water infrastructure the water treatment plan. So, couple other items, the um payment management plan, still looking at or
bumping that up a little bit to 625,000 cash levy and then we're still paying on the um 2023 project we did, you know, um a couple few years ago. So, um basically we're levying almost about a million dollars$ 975 for for road projects if you look at current, you know, road um
activity. And then I I referenced earlier keeping that fund balance at 40% per our policy and the state auditor you recommends keeping it between 35 and 50% also about six months worth of Ryan. Do you have a projection as to what it will be at the end of this year
our our fund balance? Yeah, I think it was like 42% or something. And then and then basically with our the you know the even with our uh permits being less our permits for 25 aren't too bad. We've had to make some assumptions for 26 to bring permit revenue down a little
bit but then we'll have some other revenue associated for the general fund with the uh the infrastructure projects some admin fees and stuff. So, so, but yeah, we have taken that into account that the building permit revenue 25 should come in pretty good, but 26 will probably be lower or most likely will be
lower based and we'll still be able to be at the 40% fund balance. I think you're at I think it was at 41, I believe. Yeah. At the end of 26. At the end of 2016, it was 40. It was basically 40. Okay. Okay. All right.
And um so yeah, I guess just in summary um you know, we're looking to um you know, basically go over this initial um uh documents that were in the pack and answer any questions for council or get direction um so we can meet that you know deadline for setting that ceiling
of the preliminary levy so that the res residents can get their um statements in November and their preliminary tax statements before the public comment in December. um you know obviously yeah looking for feedback and it encompasses you know obviously roads general fund
equipment and we'll obviously keep working on it through the fall no matter what we set you know in September because there's things that can happen in the last few months of the year that can um you know change the projections right only question I had was a uh and I think
you just mentioned it that admin fee under revenue y what is that um what does that entail? So that um per um what we pass practice and you know we might even don't if it's policy at all these past practices but for um big projects like when we do road
projects or projected water treatment plant we've usually taken up to you know percent and a half or 2% of that um cost cost you know for like the water treatment plants projected at you know 20 millionish. We'll see how the you know the bids come in. Um, but if you
take a percent and a half or 2% of of that, you basically have I think it's projected, you know, 350,000 just as a a safe revenue um option or or projection in there. And and that's the philosophy behind that is that there's going to be a lot of um time by general fund
employees spent on those different projects, you know, for whether it's water or roads. So to sort of almost reimburse, you know, the general fund for for that, you know, putting a lot of time into the, you know, those specific infrastructure projects. Okay. So it's basically money from the
water bond that's treated as revenue to pay for the city staff time that's going to go towards that project. Correct. Yeah. Yeah. So it's sort of a one-time thing. So that's where, you know, the I think the mayor was referencing the building permit revenue is most likely going to be lower. So, we do have this onetime fee and then hoping
again that 2027 we'll have more lots ready to be or you know even more housing more housing ready to be built on on uh but if not then we have to take a look at that. That might be a big hit. So, good deal. Yeah. Thank you.
That kind of touched on my question. It sounds like you're not expecting a lot of building permits this coming year in 2026 or what are you factoring in on? Yeah. And I think Yeah. And I don't know if David would even want to chime in a bit, but I think just based
on the um stock of current availability of lots, I mean, Woodland Cove's getting closer to built out or Yeah, I I can give a little update by the by the end of 2025, start of 2026. We're estimating there'll be about
probably 35 to 50 homes available to be built in 2026 in Woodland Cove. So, um typically we we budget for 75. We've always been at since I've been here at 100 or more. So, um, we've adjusted that revenue down
to represent that. Now, if something comes in and hits the ground running and, you know, opens up in 2026, either in the beginning or mid year, that might change that, but we're budgeting based on what we have available right now to be conservative.
So, what about the commercial building in Woodland Cove? Um, is that a a big enough factor to to anything? Um, not much. That won't be much of a factor and and we've gotten a lot of those fees already through the permit
process uh because they're currently building it. So, that permit's already been issued. Um, from a tax collection standpoint, there will be an increase in value of that on that parcel, but we won't realize that probably until 2027, but that's won't be significant um for
that one parcel. Thank you. Okay. Any other questions? So, this is just the preliminary and they'll bring it back. You said September 15th or either the 3rd or the 15th or whatever maybe the 3rd. And so, if there's more
questions or discussion, it would have been good if we could have had this PowerPoint in our packet. So, could you send that out then? Yeah, I can send that out. Yeah. And especially make sure we get that for the uh work session then on the 3. Oh, sure. Yep. Yep. Be great. That's fine. Yep. Um um just just to note, there was a
request to have um another budget touch point at the next work session, too. Okay, that's fine. Um just to check in again because we have one council member that's not here tonight and she wanted to maybe give some input. So, I think it's on the work session agenda for the next meeting in August.
So, there'll be another touch point, but then hopefully by then we can get good direction and then on that September 3rd meeting, we're we're good to go with the preliminary levy adopted. Okay. And that would be good to have that that PowerPoint too then. Yeah, we'll send that out. That's good. Great. Yeah. I don't know if there'll be much new information between now and that's
fine, but you'll have it'll just give us a little more time to kind of um digest it and go over the and fine-tune and I mean because there's a lot of numbers in here, so it would just be good. Okay. Thank you. Um next we have um
treatment plant bidding update. Adam, Erin, sorry, thinking, members of council, I don't have a real long update, but mostly just an update on schedule. So, um, the project was advertised in early uh July.
So, July 8th, it went out for bid, advertisement for bids. Um, since then we heard from the the residents of Olden Cove just to the north of the water plant some concerns about the access driveway uh that we we ran to the east. Um, so we've since then uh we've delayed
the bid opening for the project. Um, and uh we're working on some site civil adjustments and we're also looking at some architectural uh changes to the front of the the facility to accommodate the residents. So, as we make those adjustments, um, trust Brad, do you have the timeline I sent you?
I do. Yep. It's, um, should be right there. So, um, and there's a lot going on here, but the, uh, in the construction portion on the bottom, you can see the project was advertised on July 8th. The original
bid opening date would have been, uh, this Thursday, August 7th. We've now delayed that to September 25th, so the end of September. Uh that's giving our team time to make those adjustments and and get those uh adjustments out to contractors that currently are holding plans to then adjust their bid and we'll
open bids at the end of September. Um we've looked at then we've since also shifted the proposed substantial and final completion dates for the project. Um, we're not concerned about it, but that was the main reason I'm here today is just to communicate that to uh to you
that originally we anticipated a late 2027 substantial completion. By delaying our bid opening a couple months, we'll move into a very early 2028 substantial completion. Still winter months, right? So, we're not concerned about low water demand anyways. We wouldn't
have been using uh the majority of this capacity at that point anyway. So, we don't feel like there's anything to be concerned about. uh will be uh we'll be ready for summer of of 2028 demand with this new water plant either way. So that's really the takeaway from the the
bid adjustment is a couple month delay, but ultimately um we don't think it'll change really your use of the facility at the end. It'll be ready to go in the winter of 2027 2028. So basically um as you recall, we had residents here at our last meeting. Um
it was the road issue. So that's been I think addressed and that'll be moved. And then uh they wanted the burm increased with vegetation and is you said the facade of the building itself. I thought we were going to keep that pretty plain. So there's there was two main concerns.
The the driveway in the the primary one. So we're working on making those adjustments. We'll now enter the site from uh kind of the Woodland Cove neighborhood uh ne and we'll drive past the pickle ball court. So, our team is working on those adjustments with those sight civil adjustments. We're also
adding some burming to the north side of the facility, right? Um, it'll be basically south of the pickle ball courts north kind of between the water plant courts where we're at we're basically any material that we generate from the excavation of the water plant will be um utilized in that
area to burm and then we'll add trees to the top of that to try to provide as much shielding as we possibly can. Um so that's one the first item and then the second item was there was some concern with the kind of the plain nature of the water plant being you know pre-cast it's 38t tall and there's some concerns about
just can we do anything to soften that a little bit. So, our architectural team is looking that at that and they've provided Jasper and Gary a couple options to look if you do that um then you you need to put that as an alternate bid because we are very concerned about the cost and um
so and that's something I mentioned to Jasper today. Yeah, these just came literally this afternoon. Um and Aaron just said the same thing you just said is that we would bid that as an alternate and and see once what they would come in at. Um, and if it's, you know, it'd be up to the
city council. If bids come in low for the other things, um, then maybe we consider other facade work. And just to clarify, the the architectural adjustments will be the bid alternate, the site, civil road adjustments, that will be part of the base bid. Yeah. Yep.
Was there any substantial cost savings, not having to build that access road? So, our team is still working on the design and I was I was pushing them this afternoon like, what's the difference? And at this point, the near the best we can tell, it's kind of a wash. It's it's a a
shorter driveway in. We're able to keep the dirt that we're generating on the site. Uh there's we have to add a retaining wall for the storm water ponds. So, right now, I'm I'm going to call it a wash. Uh as we get closer to the final design of the revisions, we'll
have a better idea. Thank you. And I can there will be another uh touch point. I think we'll have um it might be in in August or September whenever plans can get developed where you guys get to see the plans again and um officially
kind of amend the plans and but we're still looking at that September 25th bid opening if that's that's all right with the group. Our plan right now is that's fine. I mean it's it's going to be a two-year project. So, you know, a few extra weeks isn't going to
hurt us. If it if if the project wasn't going to be completed until, you know, July of 28, we would be more concerned because of the irrigation issue. So, okay. Um and and we did ask contractors, we did hold a pre-bid meeting where we had uh four contractors attend. Okay.
Uh we met at at city hall and we also toured the water plant site, answered some questions. We asked them about the construction time frame if they felt comfortable and no one um noted any concerns. That was also reassuring. So then you contact those four then and say now there's been a slight change.
So we we issued an addendum last week just because the bid opening was supposed to be this Thursday. We issued the addendum with the schedule change. Uh so they all could real you know take the right put the brakes on a little bit and then they'll they're on our plan holders list. So any addendums uh that we send
out now they'll be notified of any changes. So, so because it's been um delayed a a little bit, is there any are there any other uh companies that might be interested now? Maybe because of the timing. I I'm not um I don't know. I know there's very few.
So, the pre-bid we held was a mandatory pre-bid. So, if they didn't have that, then they're not able to bid the project. Okay. We we got the four main biders we would have expected. There have been a couple other biders that that we were have never worked with, were not aware of. Okay. more out of
South Dakota that have called, but we uh and they're also very small and we told them at this point they didn't attend the pre-bid. We're not okay. Worked with them. We're not aware of their qualifications. So, okay. We're comfortable with the four we have. All right. Thank you for coming. Thank you.
All right. Next, we have a Trista Day discussion. And uh is that going to be Chief? Yep. All right. Thank you, Madam Mayor and council members. Uh before you use a request to discuss changing Trista Day to a week night. Um attendance has fallen over the
last couple of years and as of late that's really not attributed to weather. So we staff discussed trying a later afternoon event as more people will be likely home and not traveling or attending other commitments during late afternoon uh or early evening time
frames. Uh staff has noticed several other communities have events like Trrist Today. Um, also in the late afternoon during the week, uh, traditionally, Trist day has, uh, been heavily focused on public safety, which is why Trrist Day has always been during police week, which is in the middle of
May. Uh, in researching moving Trista Day to an afternoon, staff found that Wednesdays work best for both our partners in public safety and our vendors who have attractions such as the pony rides, the petting zoo, balloon art, and and uh, some of the other things we bring out. Uh, as of last
month, Wednesday, May 13th worked well for all parties that we contract with. In addition, staff is also working with Mac and grocery store to see if we could uh create a partnership to do free or reduced priced hot dogs. Um, similar to what we did in the past with hot dogs,
but instead of our staff making it, Macinto would do that. Um, and we can also explore other food trucks that may be more available on a week night. Um, and finally, staff would like input in the event uh we should or if we do change this event, if we should have it
remain three hours or reduce it to two hours. Um, and of course, this would be a trial run and if this doesn't work out, if attendance doesn't go up, we can always go right back to a Saturday. We're prepared to do that. So, um, thank you and I'll stand for any questions.
Questions? How much does it cost the city for the total budget? That's a good question. I' I'd have to get back to you um for our event cost on this. Um have it on a week night would actually reduce uh our expenditures though because we do
have to pay what they would call premium prices for uh like A1 when they deliver our tents and whatnot. They have to do it on a Friday evening and it's over a weekend then they tear it down on a weekend. So there would be some minimal cost savings having it on a week night. Um but for the total cost I I definitely
would have to research and get back to you on that. Do you have any idea what the budget is for it? Is there a budget? There there is a budget. It comes out of our special event budget. Um it's about 10 grand and the staff time comes out of the the actual you know
salaries line items. So when you add probably staff time plus you know the actual cost of the event it's probably 10 15 grand. you know, and about how many offset a little bit though because I think some of the vendors have to pay and then there's some sponsorships and things like that too. So, there's some
offset as well. And about how many people attended approximately it's it's so tough to tell because they're coming from every which way on 110 uh west, but I mean it's several hundred and some years we've had it in
the thousands, you know, if it's nice weather. Um it kind of depends what's going on that particular weekend. Um that's why we thought well you know maybe if we try it on a week night more people are at home. Plus in theory they might just say you know hey let's eat
dinner there and you know we're on a Saturday. You know a lot of people go out at night so are they eating lunch here and then dinner somewhere else where on a week night they may just come here and you know spend some more time have dinner and um see the see all the stuff that we're bringing in. So,
I think a Wednesday night is a really great idea. Thank you. Or a week night is a great idea. Yeah. Thank you, Brian. Any No, that uh let's give it a shot. Thank you.
All right. Give it a try. We'll see. All right. Well, we can always go back if it doesn't Larry, but okay. So, just to confirm, May 13, 2026, Wednesday. Okay. Yeah. Sounds like the plan. Thank you. All right. Um, next then we have our
miscellaneous drainage issues. Miss Falski. Thank you, Mayor Whan. Um, so we discussed this with the council back in June. Um, council directed staff to come back with some uh recommended budget numbers for the various items that we discussed. Um, I also took the
opportunity to update the memo just to provide um some additional information particularly with the the Bayside backyard drainage. Uh so I'll just go in order of um that they're presented in the staff memo. So first uh we had a discussion of two locations on
Minneapolis Avenue. Um we there's a minor um outwash at an outlet from the the drainage from uh the pond at Bayside um that drains Bayside Lane. Um, we did talk to the city attorney about if
there's an opportunity to make the HOA responsible for maintenance associated with that pond. Um, and she ind she indicated that the HOA would need to agree for maintenance on that. So, we can certainly do that if the if that's the the council's direction. Um, but
there's no there's no way that the city can require the HOA to be responsible for that pond. the other item. So, I'm going to guess they're going to say no. I would think so. And and the good news is is that there's, you know, recently
with the Minneapolis A project, um, we did some improvements through there. So, I I, as far as I, as I recall, we're we should be okay with that pond for a period of time. Okay. There's also the opportunity as well. Um I think we discussed this at the last um
the last time we we talked about the drainage items uh that there is an opportunity to do to go and assess um for any improvements when it comes to storm water improvements. It does require that 429 process of feasibility report etc. But that is an opportunity
um that the council could look at for financing uh a project like that. Um so the the item that was that was a little more involved um along Minneapolis A is that fire lane and some of the erosion that's taking place through there. Um I did reach out to um
the the watershed district actually twice. I'm I'm wondering if my first email didn't go through because I had an attachment that might have been too large. Um, I did reach out again with with um without a any uh attachments that would
flag their system. I still haven't heard back from them. Um, but we're looking at about $49,000 for some of that um to address the erosion that's going through that fire lane channel. Um, I do know that that the watershed district is kind
of looking at some of their larger budget items at this time and taking comment on that. Um, but I can certainly continue to try reaching out to the wershed district to see if they can partner with the city on that. Otherwise, it's you're estimating 49,000. Correct.
Okay. And that's just a budget number just kind of looking at, you know, what's going on there? I thought we improved that or fixed that a while ago. I believe it was further upstream if I remember correctly. And this the the area that's experiencing erosion is now
closer to the lake. It was probably about 14 years ago when the whole area got redone right before I got here. It was one of the projects right before I got here. Okay. Where they had a with the wershed um doing it in there. But uh we have improved the inlet area to that and then
the all fallless areas where the water's picked up some speed and causing the erosion now. Okay. Okay. Would you like me to continue going through this and then ask answer questions that come through and then get council direction at the end if that works for you, mayor?
Sure. Okay. Go ahead. So, the next item is um some erosion that's taking place uh at the southeast intersection of County Road 110 and 151. Um we're looking at about $82,000 worth
of work through there. Um, basically there's some tree clearing that would need to take place and then a restoration of a channel uh right where the flared end or the the storm culvert outlets to there and then there's also some erosion that's going through um as
it gets down to the maintained area down towards the lake um partic and then some um inflow and infiltration at the sanitary sewer manhole. Uh the third item um actually has the most um updates for the council. Um as
council may recall over on Bayside Lane, uh there are the the homes on the uh would be the west side of Bayside Lane are experiencing uh some drainage issues in the back in their backyard. Um we went back and took a look at um and the
with the residents assistance. Uh the residents provided staff with uh handdrawn um notes showing where they have uh drain tiles, inlets, all that sort of thing. So that was very helpful in us kind of piecing together what all
where all the issues lay. Um and then we also took another look at um what what would be an option going through here. And um it was a little funny that the about the day after we we started talking about this, Gary and I just kind of looked at each other and said, "Well,
that storm pipe where um the storm pipe that exists and I have an exhibit um that I included in the packet uh be page 32 the packet um where there's an existing storm sewer system is that would be the optimal place for a public
utility. Um and at this time um as as we conveyed to the council at the last work session um the adjacent property owner um to our understanding is is um not willing to grant others permission to
make a connection to that pipe. Um, so the the opportunity exists that there's uh there's five foot drainage and utility easements um along those properties. And so the city could certainly um utilize that easement area to install a public improvement. 5T on
each side is not ideal. We'd like usually like 10, but um if this is some something the council wants staff to look into, um we could certainly talk to contractors and and kind of go through what some of the challenges would be so that we could um get this to be a
constructible project within that 10-ft easement area. Um but anyway, regardless um if the existing pipe um that the resident the existing the current resident is not willing to make connections um let others connect to um
if it's in the way of a public utility we would say you know your options are we can either remove it with the project or we could take it over as a public utility. Now the caveat to that would be that we would need to have some
verification that um the elevation of that pipe is adequate to um meet the needs of the the overall area. So um there is an option to um to get this at a at a lower cost to the city if if that
pipe is in a place and an elevation that um is is works for the rest of the area. Um, so we've included in the packet um an estimate of $35,000 if we need to install a new pipe and inlet. Um and if
or if we luck out and um the pipe there is is already at the elevation and the location that we need it at, uh we could certainly see it might not be quite zero, but very little amount um of of public money that would need to go go
into this area. And then the option would be is once that pipe is in place um so in the if we're looking at page 32 of the packet, the I think it's 39 39. Oh, I'm sorry. Okay, mine says 32, but I must not have
um anyway. Um figure seven. Thank you. Figure seven of the report. Um if that yellow dash line, um if that's the the option that we're looking at, then um that would be the public contribution and then the option to
address the other uh properties issues. uh they could work together to extend uh storm pipe to the city to the public pipe and then we would just have to work with them to get um a license agreement to have a private pipe within the the
because there are rear yard drainage and utility easements there. So we would just require a license agreement for them to make that extension. So that's what we were looking at as a solution for the Bayside area. All right.
So, you want to go through all of them before we ask questions on any of them? It's up to you, mayor. Yeah, I think we have to do one at a time. Certainly. I think it'll be easier. Um, so let's uh let's go back to um so the Minneapolis one um the fire lane. So, you're going
to check with MCWD to see if there's any kind of cost share. I will again. I think maybe this time I'll call him again. Yeah. And then if I don't know what their criteria is or what what their you know I don't know. So check with them.
Um when would you want to do this? If let's just say they say no that they have no funding for it. We can do it on our own. Um what when would we want to do this? I think ideally for this one I would say fall
because if we if we do spring or summer uh the challenge with spring is we have the runoff right and frozen conditions and then summer the challenge with that is um any storms those flashy flashy events um are a little challenging to work around.
Okay. And so and I know we've um the adjoining uh property owner uh Mr. Alman I think it is has is already been notified he knows about that and he's okay with it. So that seems easier than some of the other ones.
Um and then um the uh the one on um 151 um at the corner 151 and 110. Do we have So we have a a utility drainage easement there. Um I I don't recall seeing one, mayor,
but we certainly have a property owner that I would be surprised if if they weren't willing to work with us. um to not only allow us entry on the property, but we could work with the city attorney's office to get an easement as as needed. I think part of the challenge with this one, like we talked to the
council previously, is um that the drainage that goes through here is from county road. Yeah. And so, you know, I I did submit a request to the to the county, you know, can we put this in as a cost as a cost share? um you know it's in the
it's in there for as a request whether or not we get it or not is is to be seen but well I think we should pursue that first okay because it is a county's it's the county's problem if you will and for us to pay for a county problem I'm I'm a
little bit ler to do that although I do understand it affects our residents so um let's see what we can find out and if we have to contact our commissioner to get some help there um let me know. Okay. Thank you. So, um we'll pursue that as we can. All
right. Any other questions? Isn't there a concern about the sewer uh being right there too that we could have water infiltrating it? Yeah. So, yeah. Um Mayor Willen, um Council Member Vicky, we there is a
sanitary sewer there. So, if we look at figure five, um the red lines indicate where there's sanitary sewer and then there's a the red dot there is where the manhole is. And so, it's it's nearby where drainage is going through that property. um uh public works super or
public works director uh Peters and I have have talked about, you know, with with any kind of drainage improvement project through there, we would certainly want to go and take um the opportunity to uh line the manhole or put something in there to um further to
reduce any kind of inflow or infiltration into that ini. Yeah. And there is quite a bit of ini in there. We actually just received a letter from the um med council showing that that where this flows to lift station 2 um we had a really large increase in flow there.
Okay. Yeah, probably it's justformational. There's no penalty or nothing. They just wanted to be aware of it. But um that is one of the contributors there. Everything else has been lined around the lake, but this manhole is a big contributor because if you go there and that water's going right by there, it is running basically right into that manhole because it's
running right by it. So, with this project too, what we'd probably end up doing, um, we're probably going to do this anyways, is get this lined. Yeah. Um, inside spray line to seal it up and, you know, and get it taken care of, but, uh, it is a big contributing factor there on this. Does, um, Met Council have any funding
for for that portion of it. We can we can try. Um, a lot of times, u cities are quote unquote fined or, you know, charged for INI issues. We have never been because we've always been working on it. So I don't think we've
ever paid I don't know Brian you have we ever paid a fee for INI or nothing I think because we've always been trying to work on it. Um so basically what they do is a grant money that comes is basically the money you've paid them. They said hey here's some money for you. Well we've just been paying that whole money. A lot of the cities pay for it and they get their
money back when they do the INI but we can definitely see if there's extra money out there to you know to do something. Might as well ask. So what if I mean so what if you did the um the sewer thing even if we can't get the county to participate for the storm water it
sounds like we really need to address that sewer is the um infiltration so maybe we should do that and that's a whole different fund so maybe we should do that and then again continue to talk with the county regarding that drainage issue and and then make a decision if
they we they need to come back and say yes or no and if they say it's a a straight out no, then we have to make a decision. Okay. But until we know that, I don't know that we can make a decision on the on the storm. And we can look to see if there's a drainage shield easement through there. Um if not, um you know, both these
property owners when we talked to them, they were um you know, I don't think there'd be any issue with obtaining one here for the future. So, they're kind of excited to get it taken care of, especially since it's flowing into this gentleman's almost into his back door. So, yeah. Yeah. And so, we need to address
it. I just want to find out one way or the other. Um, and then when you bring it back, um, I know you said something about 82,000, but does that didn't include the sewer, right? That was just the storm water. That's correct. That's just for the storm water. All right. So, we'll have to kind of
take a look at that. Can we charge the county to send them a bill? Okay. Anyhow, um, try. All right. And then Bside Lane. So now um so with the storm sewer this this drain
it's not storm sore with this drain and we do have an easement. It's only a 10ft easement 5 ft on either side. So we could maybe tell the homeowner if they feel it's their pipe which I'm sure they didn't install. No. Um then they would have to remove it if
they feel it's their pipe because it's in our utility easement. Okay. So, I think we should tell them that we either use it and take ownership of it or else they have to remove it so that we can put our pipe in, which seems stupid because we're going to put that same pipe in.
Agreed. But have have we actually spoken to them or are we just taking the word of the neighbors saying they don't want to comply? I haven't spoken to We have not yet. waiting for, you know, a decision before we, you know, send them a nice letter to talk to them and yeah,
sit down with them and just discuss what's going on. I think we'll have to do that. But I think that that solution is is the only solution. Good solution. And it's a good solution, I think, for for everybody involved. We're we're trying to locate a phone
number so we can just call to just to make make initial contact. Okay. And we have we have obtained that now. So, okay, we will work on it tomorrow. And I do and so I know that the other um people involved in this are concerned about the timing because we need to get
this done sometime this fall. So, is that are you looking at prioritizing or is is this something? So, for in if you have to prioritize I think we need to prioritize this and the Minneapolis one. If need be, we could do next fall or or
whenever, but um this seems to be more of a priority. Council, do you agree? Yeah. Okay. All right. We can do that. We can do it in conjunction um too with uh you know, put them out and see if we get a a good price on both of them.
Okay. Once and see what you know and just say, "Hey, this is the timeline and see if see who what contractors can you know can make it happen yet this year and what kind of pricing we can get from them." Okay. And then the other one on Bayside at the end of Bayside. I know we
did some work over there years ago. Um trying to get to the page. Oh, the that's on page 36. Okay. So on that one, what's is it it's the flow, right? It it's Do you need to put
check dams in or something? I mean, what what are you thinking there? That's a 1040 bay site. 1040. Which one? That's um figure one. I think it's figure one. Okay.
At the first one. Um that one was just that figure one was um re replacing some of the the rip wrap at the outlet to get better flow through there. It's just at the tail end of there. Okay. Okay. But I think as I recall at the the first
discussion of um with the council, we kind of segueed a little bit into um ownership and maintenance of that pond. And so I just wanted to follow up with council on that. So it looks like we're going to have to take ownership of that pond most likely
cuz So if we own the pond, um yeah. Okay. What would be our next step on that one? That one I think would be fairly straightforward. Um certainly public works director uh Peters and I can uh have a conversation and and reach out to
the property owner um at 1040 Bayside to just go over what needs to be done. Okay. And that's that's a relatively small amount. Um as mentioned we can look at you know talk about grouping some of these together if they're you know little things here and there. There
might be an opportunity um to get some economies of scale if we group them together. Yeah. Okay. Any other questions? Because I know we did some work over there before, but All right. And then um next one is
Duchaine. Is that it? Correct. Just finishing my notes here. Um so on uh as we discussed with the council, um what we kind of looked at this from from two different perspectives. We looked at um one one
option would be to look at doing some kind of stilling basin or something to that effect at the low points of the road to try to take away some of that energy that's of the water that's coming off the road before it hits the ravines. Um be if you go into the ravines um to
do some some work there or some restoration um we're certainly looking at a much larger project. So, uh, we do have a resident that's provided some, um, some videos of drainage along Daine, um, during a rain event, um, which are
helpful. And then, um, so we provided a a recommended budget for just the Stilling Basins would be about $21,000. And, uh, if you look at going into into the area with ravine restoration, we're looking at uh, $170,000 additional.
board. What would that gain us though? So, where does this water run to? It goes to the south. There's a a wetland area to the south. Um, and then from there, I am at a disadvantage. I don't recall exactly where it I believe
it goes to painters, does it not? Painters. Suppose it eventually gets that far. Yes. cuz I'm just wondering if MCWD wouldn't be interested maybe in doing something because this is a much larger project
that I don't think we can tackle right now financially. We can circle back. A number of years ago, there was discussion about doing some work uh in that area with through Henipin County. Um can't remember who the partners were at the time, but
environmental services probably it was part of Henipin County and part of the watershed I believe. Um but we can kind of look back and see what happened with that. And um it was due to um if I recall, I'm trying to think back
here, but I think it was um somebody on actually on um North Branch side, was it not? That had an erosion problem in the backyard from this. So, it was kind of going to be a joint effort for everybody. But we'll look back and look and see if we can find out who that was and see if we
can't, you know, repartner because that that and it could be an ongoing project, too. I mean an ongoing issue. So what? So you're saying it's 21,000 to do basically like a catch basin.
You're saying um it's kind of like a catch base and it's it's more like a little for lack of a better word just like a like a little pond area with rock and the intent is that the water goes into that area kind of gets bubbled up to get
some of that energy out um and before it goes so it's a little bit of a smoother flow um during those lower flow events. Certainly a a big gully washer. It's still going to go through there. And what if you did a little let's say a little more than that and did a couple
of check dams at the beginning. Is that would how much would would that increase the cost substantially? And would that help? I think it would help on the larger events. It would help in the larger events. I think that the challenge with going down through the ravine there there's a
there's a couple challenges. one is um we don't have easement but I don't see that as insurmountable. I think we have some residents that are interested in the city um looking at at helping out with the ravine. the the technical challenges are the
area is very very sh time you come in and do any work in a shaded area you're taking out some trees which that that happens but it's it's the restoration of that channel um in a shaded area is how do you get that area restored
because you need something in there to you know try to get a good root structure that's going to help stabilize it and that's pretty tough through there you know with no sun so I'd say it can't done. But you know there's there is other options to do but it's a it's a it's a
challenge. Um can I ask you this question? It affects three homes. Is that right? I think there's more than three homes through there. Um see three addresses here under Shane. Well there's two adjacent property
owners but then you said that there's another one in North Brand North Arm. Yeah, it just flows down to, you know, it flows off of there towards what would be be like kind of the southeast, I suppose, and does affect the I think it's two or three homes on North Branch
also as it's flowing through there. Um, and goes down to I think it's just a kind of a holding area down there and it eventually starts to work its way all the way through here. But there is an area of, you know, in those yards that if you go down, there's a lot of sediment down there. Mhm.
And uh just, you know, just a lot of deposit and and I, like I said, I can't recall what the initiated this whole thing, but I know it was something to do with somebody off of North Branch. I you know and I had to look back but there was a reason that this was initiated for
that with them but and I don't know if it's because the house got sold um and and the original property owner is no longer there if that just kind of gotten you know pushed aside or forgotten about or or what it is but we can you know do some research and because I remember walking through there
you know with Miss Folski and myself and a bunch of other people the residents there and you know and some other partners talking about it. So, excuse my ignorance on this subject, but you know, these are million-dollar homes and how
um you know, when you buy property um certain bays, certain areas, you know, have squishier lawns and different elevations. How is any of the cost of this does any of it fall on the
homeowner? I mean, these this is, you know, these are affluent. It's an affluent community. And I'm wondering, let's say it's 10 homes and considering $170,000 price tag, that's do they bear any of the cost of this? I mean,
well, I think is it is it our fault? This is that's that's what I was going to say. If it's our um road runoff, then I think we need to address it regardless of how many homes, regardless of what the price tag of those homes are. We I don't know that if it's our fault. Um but if So that's why I was wondering
if if a um catch basin if that's going to solve the problem or if a little bit down a little bit more um can help reduce that um erosion. If it's our runoff, then we
need to address it. We may not be able to address the whole um whole thing. Um that would just that might be too much. We don't have that in the budget. But if we can do the catch basin along with a little bit of check dams to help slow that and maybe do that first and then
see. Yeah, I would not say it's 100% runoff from our area. There's, you know, there's always overland and stuff like that, but the road definitely does, you know, contribute to drainage that way. So, um, what percentage I I could not say, but it definitely does contribute to it.
Yeah. Um, and then another stupid question. Has anybody thought of putting a pipe in the ground and then covering it up filling? That'll never fly. Okay. I don't know. As much as I love doing that and getting rid of these open trenches and stuff,
it's a very hard cell to watershed and stuff, but Okay. To me, that's the best solution you can have. I mean, you would, you know, get rid of all your erosion. You could put some catch in before it gets to it and catch a lot of the sediment. Um, it solves a lot of issue. It's, you
know, but it it's a very tough sell because they like the quote unquote natural look, you know. I mean, we discussed this when we had the project on Morning View a bunch of years ago. Um I cannot think of um Hoffman property
there. Um yeah, we want I I discussed doing the same exact thing. instead of having this, you know, I know trench area that is unmaintainable, you know, put a pipe down to the lake with that with a nice catchment with a with a pond up there and they would not go for
it. They just would they they do not like Okay, who do we need to talk to over there? I know we can certainly So, I'll make a note here. The other question is what do the homeowners I mean they'd have to kind of agree to it too. So, um but it seems to
me like this is just going to keep eroding. So if you and it will but you you have to you know also remember one thing I mean you you know you do this and now you push the problem further downstream. Yeah. So there's got to be an end solution you know with you know to fix it up here now you're causing more problems downstream.
Now that becomes a problem. So there's got to be an end game somewhere down there to where it's going to go and how it's going to be you know 100% resolved. Yeah. Yeah. The challenge with this one with putting in a pipe is the the requirement from the watershed district
is basically you can't increase the rate of of runoff the rate and you would increase and you would with a pipe increase the rate because it's taking it essentially for all intents and purposes immediately from the road down to the receiving water body whereas as it exists right
now it goes through the channels but that's why I asked where it goes if it goes into a wetland um then the wetland can act as the filtration system versus before it goes into Painter Creek. So, I don't know if that's going to make a difference. I can certainly talk to our water our water resources engineers who
have a lot of experience working with this watershed district and find out if there's some some options that we can look at and get creative. Um my so my understanding is so priority one would be the Bayside folks, priority two is
the Minneapolis Avenue drainage. Um based on this discussion that we've had with Duchaine is where does where would council's direction be on this priority for Duchaine Lane? Well, can you do kind of that initial
project, you know, um catch basin and maybe a little bit of a check dam just not very far down to at least get catch some of that. Okay. Um so that's good direction. Uh, mayor and council, I think one of the things that I'll have to chat with the water resources
engineers is if we're looking at doing a check dam or two at a couple locations, what that does to the recommended budget, does it double I I don't I can't find out. Um, so I I think what we'll do is um we'll have to do some more. We'll have to bring this back to the council
again. Um and then but in the meantime, we have direction on um the other two priorities that you've identified um as far as getting getting uh a little further down the road um with some fall some work to be done this fall ideally.
And to answer your question, there's a large area there to the south of that that is national wetland on the national wetland inventory. So I mean there is a large area back there that this all flows to. So, right, we can, you know, like I say, we'll we'll contact the people that we had before, okay,
we got those old emails, so we can kind of, you know, revitalize that, see what they have to say and if they want to, you know, come back and to the table and see if they want to have an appetite to repurs this. Okay, council, are we in agreement? Yes.
Okay. All right. Thank you. All right. Um, that concludes our agenda items, so we'll take a break. And it's and we're starting our meeting, our regular council meeting at 6:30. So if I have a motion to adjurnn, we can be adjourned. So moved.
Thank you, Brian. Is there a second? Second. Thank you, Claudia. All those in favor signify with I. I. All those opposed. Motion passes 40. Thank you. There's a boot in the back. You're my friend. Yay.
The guy who got Three Rivers. Oh, I don't know if you know him or not. No, Sean. Okay. So, right now he's at the U. Is that right? The library was almost maybe they're big enough to see like the live
department. Yeah. Yeah. Director finance department, I guess. Okay. That's why No, I don't think No, I don't. Yeah. So it'd be interesting to Yeah, I' been looking or something. He's never been in like a city back.
He's always been more like the school or what do you call it? Don't have the actual compenture type of Yeah. I don't know if he's even on. I don't know how you I don't know how they could they do one, two, three different types in the same pre,
you know. No, you know, it'd be flat, but it would give it the look of this. Would you have, you know, so you have this, this, and then this all three textures 13. Yeah. Flat surface. Can they do that or not? Is it And would it be What would it look?
Then we would go to Yeah. And I don't know if that's cheaper or I don't know. Curious. I like them. They both dig in on 250 for just the two and we had the ones
on the back side. So uh last I checked it was questionable. Let me take a look. And I mean and here's the other thing. I mean does it just pay just to do these two sides and not so much on the other side? Oh, I know. You know, I mean, they show this side,
but they don't really show. I mean, I like this, but you want to do a different What I had them do is I had them take the one rendering and adjust the front face. They would keep the back side the same as the other. Well, yeah.
Okay. Looks like it turned beautiful sunny. Yep. Okay. I'll get you at 5:30 and you got my number running later. So, do we need to do this? I mean, this is looking, you know, you're looking at the woods,
you know, you know. So, this side, I mean, you could you could keep this here. Like I say, I mean, this could almost be, you know, you go all the way up with this and make these two panels this, you know, on the sides, you know. I I don't know, you I mean, how would that look just to do, you know, this panel would be wood grain
look, you know, so this panel would be wood grain look, you know, leave these this way. You know what I'm saying? I mean, I don't know what how that would look. Or you just take those panels off the corner and just do Well, because I mean, I think people are still going to see this. I don't know a little bit from the house, but I mean, what if you make it a bumpout, but just
put it on the panel just as the colors? It gives it that appearance, you I mean balance of like how many trades. Oh yeah. All right. The cheaper particular officer you want to go with otherwise doesn't matter to me. And I don't Yeah. And I don't know but
if you do this panel there's plenty that will particular all in wood grain. Do this one all in wood grain. Not all the way over just this little you know. I guess the question how good we have them assigned with three parties. If there's one you want to go to. Well,
yeah. Or you know, or here's my question. I mean, if they're going to do this, you know, it should be fun. Yeah. Yeah. Looks like put a nice heavy in there or something on it. You know, staining it, you know, kind you know, you can give it a little bit more texture there.
Yeah. But I mean, it's like, you know, with these those big concrete walls and stain concrete to match it. I don't know. I'm just throwing it out there to see. I mean, I love the look of this, but would it make more sense, you know, even like you just put flat panel here, you know, on corners?
We do a little uh I don't think it'll stand out. This looks beautiful. There's some parties that don't start the works. Appreciate you coming out. Awesome. Yeah. Okay.
So, the one other thing I threw out, usually I have shrubbery around here. What if we add thickness to that out front and just put a small tree? Yeah, I see. I seem to remember people having to, you know, just small like decorative trees. I think you still do.
I did it once, but it was up here, but you would have to do it down here. It's so hot. 80°. It's like 100°. The kids figure it out pretty quick. Yep. Yeah. Yeah. Yeah. I mean, how much do we
have here? You know, Yeah. saying put some crap apples or something in there. You know, crab in there. Be a good time. Yeah. For that, you're going to want at least 10 ft, right? You still have plenty of room to get in,
turn around. You'll still have plenty of room, right? We get some there that kind of buffers that. That's not a bad idea. Then you don't have to do as much here. But I'm wonder what if we just take this and just go all the way up with it on this pan, you know, just take that. I mean, that's just pre-cast, you know, do the pre-cast all through
there, you know, on here. And I love this part of it, you know. I mean, but on this, you know, it gives it sets it off differently. And now you're eliminating all this. And then just put this as pre-cast all the way. And one of their options that, you know, they stopped the bump out to here. And I had him continue like just to do a little bit more cuz And then I had him
add this like wood thing down here. I think that looks nice. I think this really looks nice. Yeah. Gives us more texture and you know and you know the other thing we could do with it too is just throw some and we can talk about this later too but we take this stuff and just kind of bring this up you know to the panels here.
You know instead of doing wood bring this you know so this whole this like you got two panels right here. You got one here and one there and just take that all the way up on the corners. So then you're not bringing in another trade. Exactly. Now you got this and it's going to be there, you know, and then this would be all the way up. You'd make this
all these panels this way and then maybe do this one, you know, here, you know, and do these two panels in that. Are they here? They're not here yet. I'll reach out tomorrow. Let's get a quick Yeah. See what it looks like. I mean, you know, I know I'm sure it's pretty
easy for them to just, you know, kind of color that in. They sent me a couple of them that were like early on. I don't like the grays. I think it looks I like this because like you say, it blends in really nice with a natural look. Yeah. You know, and even like I say,
even if they would just take this block and go up on these corners and keep this, you know, over here like I like the shorter version of this here, but if we take this, you know, and maybe just make the I don't know. I mean, do you keep some of it or make this whole thing? I don't know. I mean, you know, maybe make the uppers that, but keep all
this that way. Or just the same. Exactly. If it's the same, well, then you keep do what looks nice. Yeah, we just got it comes down to is modifying.
So over over it life cement board that's going to go up there. What's the life? I mean, is there something we're going to have to do? Is it going to get resealed or anything? I mean, that's a good question. That's a good question. And you know, I'd like to know that, too. I mean, are we looking at cost down the road to to do something with it?
body that's necessarily on priorities and I get it right. They have their priorities. And so that's the challenge that we come into with some of these things. So we'll we'll continue to reach out. Yeah. I I don't know. I mean I don't know how you know how it weathers and stuff like that. But I mean cement
boards I would figure you know I would figure if it does weather over the years 15 years down the road I can justain it. Somebody come in just spray it and restain it. Is that Yeah. No, I mean that's they do it all over all the time for this or
bigger picture. What's it new? No, you can go. Don't worry. If we need you, I'll call you back and you can turn around. What's up, Brad? How you doing, buddy? Today get your uh reward today. Oh, I had to get uh cleaned up for a
kid's wedding this weekend. So, last weekend this coming one. Congrats one. Yep. Yeah. He uh had to take his Press Blue is going to get the jacket resized because a lot more and his arms are a little tight. So, he took it into a
Taylor. And the guy says, "Oh," he said, you know, he stopped in. He goes, "Yeah." He goes, the guy goes, "Can I help?" He says, "Well, I got a suit jacket I need. I got a jacket I need to get, you know, resized so I can wear it for my wedding. He says, "Oh, okay. You got it tucked in there?" He goes, "No, it's my dress blues from the Marine Corp." He goes, "Well, separate, buddy." He says,
"I was a Marine, too. Let's take a look at it." He's doing it. He did it for free for him. That is awesome. Yeah. Brotherhood, I'll tell you. It's all, you know, I mean, once a Marine, always a Marine. So, yeah. You guys said, "Yep." He says, "No charge for it." So, is he officially out or Oh, yeah. He's all Yeah, he's been out. So, he's going to school now. So,
just that balance. Does he ever want to return back in? No. He say do it again. If you he recommend anybody go join the air force be there to begin with. He said it's just he was so bored in there. He as smart as he is. I mean he well he took his ACTs
at school he forgot his calculator. Did all his math pencil and paper took a 31 in your ass. He got a 96 out of 99. The situation get worse. They didn't know what to do with him because he couldn't go he couldn't go into any engineering stuff because uh everything engineering falls under combat
engineering and he's buy public funds and well because bomb diffusal is in there and they're like be very honest really he goes if you're really going to put me in bomb diffusal he said you're an idiot you really want to get into the uh bridge building and that type of stuff is what you want to get into
temporary bridges and stuff like that they got into logistics so he learned how to load planes and ships and that type He moved to um called HTC. What is it? High traffic cy or something like that. But he would
load the stuff underneath uh Blackhawks um ospreys and um that big seahawk helicopters. That was very dangerous to get extra paper because that stupid rod you see that pipe. They had to have one guy
that's growing to grab hold. It's 10,000 DC volts coming down there. Yeah, they'll fry you if they don't if you don't ground it right away. But yeah, they got paid extra for that and stuff. But you know, you're working in 80 mph winds on those props and
stuff. He didn't want there for that. The original I don't that I would be able to you can't be color blind for that either, but you have to be you had to be you had to meet all the certain requirements. You didn't have good vision. You know, you got to have,
you know, 2020 vision. He wore glasses, so I mean that disqualifies there. So, you got to be certain size and he was pretty stocky. He like, you know, thin skinny guys. My buddy of mine, he flew helicopter forever.
He Well, he graduated out of our class number one. I can I could spend hours. Went to Annapolis. Joined the graduated number one in was in the was in the Navy. wanted to fly helicopters. Well, helicopters Navy
has planes. So does the airman. So does Navy fly the really cool helicopter got. So he switched to Marine Corps and that's what he did when they tours he did over in Afghanistan and I'm not that damn cool over in Afghanistan
you know all that but he did you know you know he was over there and I mean he flew you know hundreds and hundreds of missions over there and Part: 2
Yeah. So he got sent home >> because of that. >> Yeah. Saved his life cuz his buddies went over there and both of them died within two weeks. They got over there dead in two weeks. >> They both died. >> So you've been with that group. >> Yeah. >> Anybody from that group survive?
>> Yeah, there is some. But I mean those were the two guys that he knew >> that you would have been with at boot camp. >> Okay. So yeah, it's, you know, kind of a hor deal. Congratulations. I have a special envelope for you.
>> It's a pink slip. Don't worry about sliding. >> I already have a pink slip. >> Oh, no. There's not a pink slip. I'll tell you that. It's It's way better than that. >> But you have to take us out to lunch tomorrow. That was Gary to body. um right away in the beginning
>> and then um got a little >> Yeah. No, it's good. >> Oh, yeah. >> I want to meet >> It's like a It's a good time. >> Robert, this is the mayor right here. >> Hi, Mayor. Robert Bowman. >> Robert, nice to meet you. Kelly Morris. Kelly and my partner in >> Okay. >> We own square companies.
>> You own what companies? >> We own square companies. We're the owner of the developer. You guys are talking about >> Okay. All right. >> Yep. >> So, you're invested. >> They're saying that they're invested. >> Um I just talked about stuff and stuff.
>> I don't see you sweating too hard. So >> how we I like to different bumps be some different tomorrow >> different ideas. >> Well, that's what I was trying to do.
Get that same look but just putting in pre-casters and different stuff that we're on to. I still have to build a freaking main breakout up at the school and try and get all that inputed. >> I know.
>> Yeah, he's a bowling ball. >> Yeah. Oh, yeah. He did. Congratulations. I'm all excited. Fingers crossed. Yep. All excited. >> How are you? >> I'm all excited. So, we'll see. >> How are you?
>> I don't know. Jenna said it was three seconds. I was like, "Oh, good for you." So, she said she's got a meter. >> Hi, Scott. >> I'll see you. >> Nice to see you. Thanks for coming. >> Well, let's see. Let's see. Nice to see
you again. >> Finally, we made it here. >> Yeah, but I understand have a few more issues that you need to work out. >> Well, some Yeah, some conditions are back. We always expect those. >> Okay, good. Good everybody know.
>> Okay. >> Over the course of this different developers I work with there were many you know >> I know I know >> most of the plans I would tell them and either they you know some of them still brought them here or whatever.
>> This is by far the best plan. >> Well good. >> All right. Well let's get it done. >> We like it. You have to like it. Why do you like it? >> Have you seen Have you seen >> Have I seen what >> the end home plans?
>> Yeah. And actually, well, some of them. Not all of them. Just a few. But yeah, >> I'm sure it will. That's cool. >> You'll do a They'll do a presentation. >> Yeah, I'll do a presentation. I want to make sure I'm >> But I understand it was approved unanimously by the planning commission
with conditions. >> Yes. Which is the legal lower, >> but hopefully nothing um overwhelming. >> There's I don't think there's any big system to homeowners down.
>> Yeah. Okay. >> The water expulsion is always been a big deal here. It's been a problem for as long as I've been. >> This would finally resolve, >> you know, is is Jen still eliminating one or two? I don't know. Um I know
she's had issues. Um I don't I don't know if she even lives there. >> I talked to her. >> Did you talk to her? >> Well, about about potentially kind of basin they've got there where the water collects. >> Yeah,
>> she's great. But every time I call her stage, >> tell me. Yeah. Yeah. >> She's got some good work. >> Oh my dad doesn't want to either. I would never say the >> Okay, >> we're getting everything's up, right? I think Nick got
all the signs up and stuff. So, >> that's very kind. >> Everything should be ready to go out there, I would think. So, >> she's not in good health. >> She never was. >> Did you guys put up the last I know her, she's always >> I don't know. I don't know. I don't
remember. I don't think he did. I don't know. Maybe 2017. >> They might know. I don't know. I'm sure they did. >> Just let Randy know. >> Randy know. >> You can put on the agenda on the schedule whenever it comes time. So, >> got it.
>> Y we can make it happen. >> Yeah. This can't >> What the hell? He doesn't like you. one. He was >> Yeah, I don't think they or what, but >> I don't know. I mean,
>> it's on the in the rightway on the >> he picks up all the straight >> dogs. He picks up the straight dogs. He knows that. His buddy's probably been arrested by him. >> Yeah. Right. Right. And we're really only 17.
>> We might have brothers. >> Yeah. >> Brothers from another mother. >> Goes the other direction. >> Goes all different directions. And ours is about 17 or 18 acres. >> And you know, at some point that'll be over as soon as they develop it, >> right? Then they have to have to fix.
>> Whatever happened with that deal on Jen's property? >> So Jen let Jen and five other uh properties wanted to develop and um and we we couldn't have them develop at that time because what we currently had in
the music we only had so much water availability so we basically said can't do it now I mean this is going to eventually and we had also just passed just passed our comp plan I mean just passed and we had talked to Jen and you
know Jen is always about Jen that's yeah she's always um but we had talked to Jen said well you know do you want to be in the com do you want to be in Ma and she kind of went back and forth and back and forth. Long story, finally she said, "No, I don't want to be in."
>> So, >> taken off donate the property over there. >> No, I think she was going to do that in conjunction when she developed or or maybe she >> maybe she has. I I I'm not sure. >> I'm I'm pushing for almost that could
never we couldn't adjust the new site at that time. >> This is my 14th year 13th year. One more year after that. We're working on that and because we have to make sure we have capacity for everything that's in the music such as first. So otherwise you guys could
>> and you got some other stuff that's high density too that >> isn't developed. >> What's that? >> Right. >> It just means it's a lot cheaper. >> No, if I had to be here for the other one. So >> there you go. >> I don't think I got anything else. Do I think I'm here for >> that would be the next step.
>> Camera quote if I got to be here for that. And then we got >> it would have been >> a feasibility report for next year's road project. >> She had some very >> So that's the reason I'm here. >> Way back when I met her, >> she she came to a meeting and I spoke or something and she said, "Can we have
lunch?" >> You can sit up front. >> Not to sit in the back row. >> What's that? >> No. >> Sometimes we'll get we'll see. Good to see you. >> Oh, that's this one and this one. >> This one? Yeah, this this one hurts.
This one's already had a root canal, so ain't so bad. But I I think I cracked this one, too. So, >> I couldn't get in today. Like, well, as soon as we get you in tomorrow's at 7:30, I'm like, I'll take it. >> Lost a crown here.
>> Lost this one Friday and this one on Saturday. >> The pipe. >> The first one. No, it's just the >> my grandfather both have bad teeth. I got it. My brother's got it. My brother is the one on the west side.
>> Brush my teeth like my brother and I said we can brush our teeth. They would had a cavity. >> It's just a matter of cleaning up. >> My brother brother is to do >> it's hereditary. It is what it is. >> Down through there.
in the course. >> Yeah, that's what I want you thinking, right? >> Oh, the basing that's part of city council >> investigation. That would be great. >> I get a social media person
>> and tell me if we go and have this here. We add this drainage here and pipe this here. >> Oh, good. So, >> so yeah, I was thinking of that. I didn't mention that a couple steps. So, good to see you.
>> It's it's it's on my radar. >> Great. Okay, good. I just >> Thank you for the heads up on that. Formerally >> Hi, Craig. life will be a big fan of the >> cool already did you doing?
>> Oh, okay. >> Okay. >> Y >> if you want me to do that. said, "I think I'm Are you on com?" >> Yeah, you got to get out that one. >> Yeah.
>> Yeah. Cuz I need to change over to you and do that like tomorrow or something. >> Yeah. Yeah. That's >> you run into Yeah. I was telling Jess like a meeting. >> We have a twominute warning. So, and just a reminder, if you have cell phones with you, please turn them on airplane
mode or silent so they don't disrupt the meeting. >> You're okay there. >> Yeah, cuz I just Yeah, I just have like that night you said go online, right? Because I remember Oh, yeah. It's online or But that's the reason I got it
because Yeah. So, did something new. I guess some partition that or something. Yeah. >> Okay. >> I always say we should have music or something. >> Yeah. Jeopardy. >> We let pick music once. It didn't go
well. >> Oh, yeah. Well, and and he tried to sing once and that went even worse. >> This one's the Which file is it? Is it just a minute miniaturist of Planning Commission? >> Yes. >> Okay, gotcha. >> Perfect.
>> So, I never like a minute, Lisa, because >> I'll give you one minute. >> Okay. I don't see Mike. Mike isn't here yet. Mike isn't here. Mike Kirkwood. >> Oh, yeah. >> He doesn't think it's seven, does he?
>> Oh, I wonder. Let me uh >> what we'll do is we'll if he comes at 7 then we'll add him. I mean Okay, >> that works. I maybe did not. >> Oh, I bet I I bet that's >> Yeah. >> All right. Um it is 6:30. So, normally
we start at 7, but we changed and we we're changing now to 6:30. and um we might have somebody come a little bit late, but uh we'll we'll have him do his special presentation when he arrives. So, a first order um I'm going to call the meeting to order. This is the
regular city council meeting for Minatrista um August 4th, 2025. I'd like to ask that you join me in pledge of allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God,
indivisible, with liberty and justice for all. >> So with that, I'll make a few introductions. I'm Lisa Dale and I'm the mayor. And to my left are council members, Peter Vicky, Claudia Lacy, Brian Govern, and CL. Um, we have one
absent this evening, Kathleen Refukin is not able to be here with us. And then on the end, we have um Allison Falsky. She is our city engineer with WSB. And then we have Gary Peters who is our public works director. And then to my right we have Jasper Krugal. He is our city administrator. Brian Green next to him
is our finance director. And David Ael is our community development director. And then on the end we have Craig Squires who is our new chief of police. So with that um we have an agenda uh before us. Are there any changes or
additions to the agenda? We also have I should mention um our city clerk and Meerhoff is also with us I think remotely taking minutes. So with that is there approval to um is there a motion to approve the agenda as presented? >> So moved. >> Thank you Miss Lacy. Is there a second?
>> Second. >> Thank you Mr. Vicky. Any further questions comments? Hearing none. All those in favor signify with I. >> I. >> I. All those opposed. Motion passes 40. So we have special presentations this evening. Mr. Uh Kirkwood is our
representative to the LMCD. He's not here yet and I suspect that maybe he thinks we start at 7. And so it probably our fault for not reminding him. So what we're going to do is we're going to first do our recognition of service uh for a couple of our city employees and
then at whatever time Mr. Kirkwood arrives, I'll maybe allow him to do his presentation. So with that um uh the recognition that we have is for two individuals, two um people that have been with the city. Uh Brad Carlson has
been with the city for 20, I think it's 20 years. Okay. And then Darcy Atkinson has been with the city for 5 years. And what we've started, this is a new program that we've started. We want to recognize um employees that have been here for a while. We want to encourage employees to
stay because of course their experience and their knowledge and background um is a benefit to our city. And so I just want to say um certificate of appreciation. I want to present this to Brad Carlson who is with our police department. And Brad is one of our csos.
Brad, thank you very much for for all of your years of commitment to our city. >> Thank you. >> Thank you. And then um our other um employee who has been with the city for five years uh is not here this evening and that's
Darcy Atkinson and if you come to city hall she is the face that you will see at the very beginning when you arrive and she is at their front desk and she's also done a fabulous job. So we appreciate our employees, all of them, and this is just one small way that we
can recognize their um achievement and also their um participation and um commitment to our city. So with that, thank you very much. Next, uh we have persons to be heard. We don't have anybody signed up and so we'll move on to our consent agenda items. We only
have three this time. Usually it's a long list. This time it's consent agenda. Any that you need to remove? All right. hearing. None. Then we'll move on to approve our work session meeting minutes from July 14th, 2025. B is approve our city council regular meeting
minutes from July 14th, 2025. And then C is a resolution to approve claims. Is there a motion to approve consent agenda items A through C? >> Thank you, Mr. Vicky. Is there a second? >> Second. >> Thank you, Mr. Govern. Any further questions? Hearing none. All those in
favor, signify with I. >> I. >> I. All those opposed. Motion passes. So, we have no public hearings this evening, but we have some business items. So, we have North Point at Halstead Bay. We're excited that you folks are here. This whole side almost, I think, is um the
people from um North Point Hollstead Bay Development. And I'm going to hand it over to David um Ael. He's going to give us a a quick u rundown on this. And then, of course, the applicant is here. And I'll ask the applicant, Dean, you can come forward after David and give us
a little presentation and introduce some of the people. So, David. >> Yeah. Thank you, uh, Madame Mayor, members of council. The application before you this evening is a preliminary plat for 15 single homes and a and 45 condominium units. Um, this is located
on several properties near the intersection of H Hallstead Avenue and County Road 110 West. I think everyone's very familiar with with the site. Uh, formerly there was a a trailer park years ago on the site and it's basically been vacant uh, ever since the the trailer park went away. Um, as part of
the request as well with this preliminary plat, there is a request to reszone the property to a PUD or a planned unit development. The proposed plat um, as presented is consistent with our 2040 comprehensive plan. As the council will recall, um the last time we
updated our comp plan, there was actually a development similar in in size that was uh actually approved at the time and hence why the comprehensive plan is is as it is today with for the 2040 comprehensive plan. Um as part of the this proposal, it does include some
of improvements to um existing public roads. Um mainly the north south segment of Holstead Avenue as well as uh the east west portion in a certain degree will be improved as well along Hosted Avenue. Um and then also as you'll see
in the plan, there is a a new private east west road which will serve the single family homes uh being proposed on the site. Uh brief his history here on what our commissions have done. Back in April, the park commission reviewed this request and they are recommending the
cash and loo option of land uh for the site. Uh the planning commission um has they did actually vote here at their meeting in July. They did uh recommend approval of of the uh preliminary plat with the resoning. Uh it was a 40 vote.
um and they uh forwarded on the 20 conditions that are listed in your staff report this evening. You also notice that there are a couple uh there's a couple memos in the report as well that have some conditions um that help guide the applicant uh to move forward to
final plat stage. So uh with that um staff is recommending approval um as I said with the 20 conditions as outlined in the staff report um and can stand for any questions you might have. >> Thank you Mr. Ael. any questions that council has of staff. Otherwise, I'm
going to ask the uh applicant to come forward. I know you have a presentation. And >> uh good evening. My name is Dean Devolus, DJ Architecture, 333 Washington Avenue North, Minneapolis, Minnesota. Uh thank you for the opportunity to present
the project and I want to introduce a few parts of our uh project team uh that we're quite excited about. So, and to staff, thank you for your support. WSB and obviously Nick's not here but to all you thank you for getting this point. So all I'm going to do is just run through some highlights so you can rip through
the slides because I put a lot of them but I just want to show some of the features. This is a boat house which is going to be the primary piece. So just scroll through them uh quickly and that's going to be the main portion that's going to be accessible to the whole community. Uh yeah, just keep that
piece. That's perfect. Otherwise you guys want to go home. show this very quick and I did leave you a copy of the magazine uh which uh Tanya and Ben put together and I haven't come up. This is some of the houses that going to be built by
Lucid sample of their work. So I just want to show you sort of the level of the quality and sort of the anticipation it's going to be. So that's going to be the what we're shooting for for in terms of house uh quality. This is some of CUD's work in terms of their portion of
development, street design, street profile. what and this is the town houses that are going to be part of it. You know, some of this is in mound science system and it's just an example what they're going to look like. All parking is underground except for limited guest parking. So, we're really trying to preserve the site to keep it
as green as possible. This is an example of the uh for sale product in terms of the condominium buildings. Again, 100% of the parking within the building except for limited guest parking that you see here. This is perfect pace. Thank you. Keep keep rolling. again the
smaller building. So it's a combination of 9, 12, and 24 unit building. So they're all scaled uh appropriately as part of the project. Again, a lot of natural material, stone, uh metal brick site plan. Uh you start to get an idea of looks like boat house in the bottom
and topography and our tree which we're going through part of the process. So keep uh scrolling away. That's the vote house. Thank you. Again, the development of landscape plan. Again, the point is very little hardscape in this project. Very much native plantings and natural.
The only developed landscape will be around the building and the rest we open. We added additional pond since you last see it to make sure we handle all storm runoff. We put a regulator underneath the uh the highway to make sure we captured water in that side. So,
we went to extraordinary measures to make sure we capture all those components of the project. That's all the diagrams and so forth. So, I will stop there. Ben, Tanya, I want to just say a few words about the the sales strength we've received so far on this.
So, thank you. So, please go ahead. >> Hey there. Hi, I'm Tanya Kurt. Um, address 18113 Lamar Court in Lakeville. And Ben, >> uh, Ben Han, uh, 6659 Addy Lane in Eden Prairie. >> Yeah. Um so we just really want to speak
to all the excitement um around this development. We had the opportunity to advertise this in artful living and from that has really developed a huge amount of drive and excitement around the
community. And so a couple of big pieces of this is both the um the public interest and all of the calls that were have generated from that as well as within the real estate community. Um and
so we've been able to speak to a lot of the agents uh throughout the Twin Cities area and uh through Global Luxury and some of the events that we have for that. and it's just been a tremendous interest um around all the products from
the executive homes to town homes uh condos and the villas. So, and Ben can speak to um the incredible feedback we've gotten from the public. Yeah. So, from the public, we've um through our ad that we did with Artful Living, we've had just a tremendous
response um for what um they're looking for in terms of that resort style community with the beach club um down by the water um and just having that access to Lake Minnetonka. Um, and from all the different aspects of the development
with, uh, the single family, uh, the villas and the condos, um, there's just been a a very good appetite from the from the public from what we're hearing, what they're wanting. >> Um, and it just fits really well with what the what the plan is. just a lot of excitement around the association um
piece of this people being able to come here and um not have to maintain the yard, not have to worry about the boat like the you know just the whole idea of it and the concept of this kind of retreat style living has been just really good excitement.
>> Now this is open to any age group, right? I mean or is it's not a 55 and up. So any any age group. Okay, great. >> And it's actually been a pretty good mix of Yeah. age of people that are calling in. >> Yeah, I can I can imagine because it's a mix of housing units, too. So, that's
great. Any other questions of Okay. All right. Thank you. Do you have any questions of Dean? >> Dean, just how many different builders are doing the homes? >> Well, there's three. So, there's Lucid Builders. There's what's Lucid Lucid
Builders who's doing all the >> um single family homes as part of it. and then Charles Cud is the other major component of the project. So that is the two uh major builders that are within this project. And since this is up, just
one thing note, this was the old site plan. Uh do and let's say since work with the city, want to make sure we handle the water. So just so you know, we've added three more retention ponds and aren't shown us. We eliminated one of the blocks on Cuds development. the house there. We moved those residential
blocks over to give space there. So, we did really take water um flow into account and really emphasize that and work with WSB and the city to make sure we handle that and the neighbors concerns about it. So, I just make that point. So, we have, you know, CUD, we
have Lucid, so we have a nice quality team put it together and the realtors you had a chance to meet. So, I think we're in very good shape. So, thank you. >> Okay. And then I think I asked you this before the meeting, but and you're certain you can meet all 20 of those requirements or conditions I should say.
>> Yes. And even the age requirements I can we can make that work. Absolutely. There's nothing in there that's insurmountable. So that's part of the process. So >> um no, I'm I'm excited about it. Um number one, I I do like the variety of housing. Um, in Minatrista we have a lot
of single family homes, so it's nice to get some variety. Uh, and I think the biggest concern that we've had in the past is the storm water issue and in that. So, if that can be addressed and and the other, uh, conditions can be addressed, we're um, I think excited to
have you come into the community and create a wonderful neighborhood. So, >> we appreciate your support. Beautiful. Thank you. >> Yeah. Thank you. >> Any anything else? Is there anybody here that has questions or would like to make a brief comment?
Okay. U not hearing any. Then um what we're looking for tonight is a um let's see approving the preliminary plat uh with the conditions as um staff has spelled out and that would be resolution number 70-25. And we'll start with that
one >> or questions. >> Well, I would like to make a comment. Yeah. >> Or we could do the motion and then questions. It doesn't matter. Okay. Well, I I attended the planning commission meeting and uh I just want to say the planning commission was, you
know, very meticulous in being concerned about the runoff because of course there's a farm across to the north. There's runoff there and uh they're planning to catch some of the water at the road and then of course the rest in these uh ponds and the additional ponds.
I think they the planning commission really spent a lot of time making sure that that was the best it could possibly be. So, I just wanted to mention that. >> Good. Yeah. And I know they did they've talked about this multiple times. So,
>> all right. Any other questions or comments? >> David, you're good. >> Yep. >> All right. So, do I have a motion then to approve the uh preliminary plan resolution number 70-25 with staff's um 20 conditions? >> So, moved.
>> Thank you, Miss Lacy. And Mr. Vickery, you seconded that, right? Thank you. All right. Any further questions, comments? Hearing none. All those in favor signify with I. I. I. >> All those opposed. Motion passes 40. And then, uh, we have to do ordinance number 501, resoning to planned unit
development. Do you need to say anything on that? Nope. >> So, I think we're good. >> Okay. Is there a motion to approve the resoning to plan uh to a PUD planned unit development? >> Thank you, Mr. Vicky. Is there a second? Second. >> Thank you, Mr. Govern. Any further questions? Hearing none. All those in
favor signify with I. I. >> I. All those opposed. Motion passes 40. And then we also need to authorize publication of ordinance number 501 by title and summary. Is there a motion to that effect? >> So moved. >> Thank you, Mr. Govern. Is there a second? Second.
>> Thank you, Miss Lacy. All those in favor signify with I. >> I. >> I. All those opposed. Motion passes. 40. So, um, you are good to go. We'll see you back here for the I think final. >> Correct. >> Thank you so much. And a couple of representatives from cutter here, but
thank you so much. Appreciate it. >> Thank you. We try and make it quick and easy and >> appreciate you guys. >> Thank you. >> It was a lovely meeting. And you don't have to stay, but you're welcome to. So, thank you.
>> So, so Mr. Kirkwood, >> at the end if you want. >> No, we're going to put you on right now. We're going to put you on now. And um our apologies for not reminding you. We start at 6:30 now. So, yes.
>> Okay. Mr. Kirkwood is our representative to the Lake Mitanka Conservation District and has been for many years is in very experienced and knowledgeable on um Lake Minnetonka rules and regulations.
>> Right. >> If I need to, I can look them up. >> Okay. >> Oh, okay. All right. Great. >> Thank you. I'm Mike Kirkwood, 5435 Cedar Point Road. Um, I wanted to also introduce to you our new executive
director for the LMC, Mr. David Krueger. If you'd like to query him later, you're certainly welcome to do that, but he's just this is his first day. >> His first day. >> All right. So, we can't we can't grill him too hard. >> He came in pretty knowledgeable. He's
he's done his homework. >> All right. Um, this is just an update kind of review of what's been going on. Let me get my paperwork out of the way here. There we go. A couple things here we don't need to
talk about. For anybody who's not familiar in the room with the Lake Mount Daka Conservation District, it was established um more than 50 years ago as a governing body for the lake to avoid having to have 14 cities all trying to compete on
the same body of water. So we we take the role of managing the lake if you will in terms of rules and regulations uh on behalf of the 14 cities and we focused in 2023 kind of refocused our
strategic plan to be uh priority around these four areas. docs, applications, licenses, uh surface water management, lake use safety and uh lake protection and trying to tighten up our operational effectiveness
where we need to. Just trying to edit here to get the best things. And then the last thing, uh I think this current topics is next. Yep. So, a couple things I just want to talk to you about is um we produce a brochure every summer and every winter
on lake rules um usage rules for the lake and we've copy sitting out here in your kiosk. Uh this last year we've also added some rental watercraft controls and licensing. We had a lot of water a lot of rental boats that were sort of
taking over the lake, weren't paying attention to safety factors. So, we've now done a more aggressive job of licensing them at all sizes. Uh, we're controlling those that are both small and large. The water patrol does an inspection and they are licensed to make
sure that they're be operated safely for the public. The other thing that's been happening in the most recent months has been an experiment, a test if you will, on night uh bow time, nighttime bow fishing uh
that um in four bays. This was actually requested by who were living in this area around Harrison's Bay, West Armings. was driven primarily by by Harrison Bay, but it's also included Halstead Bay here in Medita and they are wanting to try to
reduce the number of carp in the lake, which is a significant quantity. So, they've been we tested it and we haven't got the final report yet from the team involved with it. We're going to hear that probably at our next meeting this month, we think. Uh so just between
April 24th and June 30th um after sunset they were allowed to uh bow fish or carp. Uh the issue that has emerged is that in doing so they have very bright lights on their boats and the reflection
in the water was disturbing to some homeowners. >> We don't know if that's enough to not go forward with it again. Um but they were getting barrels full of carp out of the lake. I mean, just you can't believe how many >> fantastic. >> Yeah. Yeah. >> And then they were have they had three or four different options for disposal.
Farm fields, pig feeding somewhere else. But so they were they were pretty good, I think, about taking care of that. But that'll be come out in the report too as to whether or not we had any trouble with leftover fish anywhere, but I don't believe we did. Thus, the reddish areas in the upper corner, that was the bays where they
were allowed to do the nighttime bow fishing. And so, um, they only did it like one night then or was it? >> They could do it every night >> for how long? >> Uh, from April to >> Oh, okay. >> April to the end of, uh, April 24th.
>> Okay. Yeah. Sorry. >> Yeah. >> They also were in West Upper Lake. >> Controlled time frame. >> They did it in West Upper Lake as well. >> Oh, you don't have circle. >> If they were in West Upper Lake, that was not unapproved. >> They were in my front of my house and it was fantastic. I thought there was a car
in my yard. It was that bright. But I thought it was marvelous. >> Yeah. Did they give you any fish? >> I know. But but I think it's a great program. >> Yeah. Well, we'll hear about that and we'll we'll I think it's nice to get the carp out of the lake. Just
>> right as to how many carp you can fish out. >> Yeah. >> On a given night. But it doesn't hurt. That's for sure. >> So, we'll see. >> Uh next is we've seen that and discussion topics. uh budget levy
just for your orientation. This is going to be too small to read. >> Oh yeah. >> But did you get a print copy or just is it just this? >> I think it's just this but I think I I didn't print any off. I can >> Okay. Yeah.
>> Well, the budget and levy document was very small print. Uh and the net for for your information was um we in in um how do I want to frame this?
We reduced the our levy when we stopped doing the harvesters on the lake. If some of you may recall, we had two or three harvesters that we were taking around the lake pulling in mil foil. We sold all those off a couple of years ago. So then we had cash in the account
and we were up over our suggested level uh for >> your fund balance. >> Thank you. >> The fund balance. >> The fund balance. So we were spending that down for the last two years. So we haven't been back here looking for additional money because we had that to
spend down to >> down into the into the 30 35% um reserves level. Uh I think we're at that level now. So there's been a slight bump up uh in the fees the assessment this
year to um uh the amount of well total for the levy of 2026 will be 34,400. So you've seen >> per minute >> per minute. Yeah. >> Okay. >> Uh which is the previous year was 22,000
previous 25 then 31. So >> okay >> it's in that same range. >> Okay. Do we need more detail on that? Can >> I ask why you sold off the harvesters? Were they not effective? >> Uh they were criticized by a number of people around the lake. I don't know who
all they were as being uh actually adding to the spread of the mil foil because they would get chewed up and little chunks would float around. Those chunks would get rooted and actually add to the weed problem. I never believed that particularly myself, but I wasn't
the one who made the decision. So they actually were making a decision about the time I joined the board. Uh so so now we're we're dealing with chemical treatments uh around the lake. We're not
buying it, but the um well the lid uh you've had a request for a lid lake improvement district for Harrison's Bay area. I think that request has come before you or will be soon. Well, they didn't ask for our participation, but um
>> No, in they they were in mound recently, I know, but I don't know if we if they're going to be coming to us or not. >> They've done it in mound, right? >> So, that was another way to fund the weed removal with chemicals >> around the lake. And the chemicals are um
authorized, if you will, and carefully selected supposed to be safe uh and only affect the plants on the lake and not people. you have concerns about that. So, we ended the harvesting program. Uh
we're we're not actively managing um fish in the lake necessarily or weeds and the wake boarding. As you know, about two years ago now, we uh voted to move a lake boat wakeboat
activity to 300 ft offshore. And now with the new information coming from the um St. Anthony Falls study that's just been completed, we may be looking at an additional regulation
in terms of staying in deeper water. Uh the feedback coming out of St. Anthony Falls research is that under 20 ft the because the wig boats have an angle prop thrust goes straight
down into the water stirs up the water and rips things from the bottom of the lake. So it's a significant degradation to the water quality. So, their recommendation is that you would want to have wake boating in 20 ft of water or deeper or more. >> We've not voted on that yet. That just
came out last week. Uh, I expect we're going to probably um go ahead with their recommendation to keep wakeboats in 20 ft of water or more. We're looking at mapping software that you could carry on your phone. >> Most wake boards know how deep it is.
They have their own um depth finders in their boats. >> So they would they have to >> they would know where they are relative to depth. >> Yeah. >> So that that would be the guiding factor for Yeah. >> controlling where they are at any given point. >> Supporting rather making making stops
to help people understand if they're in the right place or not. I don't have any statistics from the water patrol as to how many stops they've made, but they indicate that they have been actively pursuing that. Uh let's see here. What's next?
This mentioned speed limit of 5 miles an hour within 300 ft of the shore, which is basically uh no wake speed. >> I think that's it. Okay, council. Any questions for Mr. Cookwood?
>> Who who is policing the boats out there? >> Water patrol. Hanniban County. >> How many water patrol boats are there? >> I think they have four uh on a given weekend. Four or five on peak weekends. We're less involved with that now
because what's happened is we asked for the county to take a bigger role and take over if you will their what we think is their role is funding the water patrol. So the sheriff um sheriff wit has done that in the last year. They
have agreed to do all the maintenance of the funding of the water patrol for Lake Mitaka which is a significant help you know in terms of our budgeting and uh and I think we still have the coverage that we needed to have out there. >> Right. Thank you.
>> What involvement do you have with the chemical treatments? Uh what involvement do you have with the chemical treatments that you mentioned? Uh >> we don't have any >> and the LMCD the organization that's doing that is the Lake Mitaka Association the LMA uh and they may be
doing it in coordination with some of the lids around the lake the lake improvement district people would be funding their own um chemical treatment but the LMCD has no role at this point in chemical treatments.
>> Okay. All right. Thank you for your time and do you want to say y yes yes we'd like to say >> take a minute a little bit about your background >> we interviewed six candidates after reviewing about 50 can applications
David was far and away on our best choice we think >> David looks like he spent a lot of time on Lake Minnotonka this summer >> I spent some time so my name is David Krueger I'm the new executive director I'm proud and happy to be so um first
day uh as as Mike said uh but not my first day in public life. So I have about 25 years experience uh economic development director of counties uh been city administrator before uh been a public bond sales and finance person uh
as well as my last job I pretty much did government affairs and lobbying both here at the state level and in DC. So, uh, familiar with, uh, but people keep warning me about how this is going to be difficult, but city administration's not
always, uh, flowers and roses here. >> Yeah, but you didn't have 14 board members to deal with. >> Once had a board of 21, so that was interesting. So, anyway, uh, so I'm I'm happy to be here. Uh, just want to let you know I'm a collaborator. I'm someone
who wants to solve problems, not make problems. So, uh, reach out, talk to me, and we'll try to work together on anything we can. And, uh, look forward to the future. And I think that, uh, Luc has a lot of good things. I think we
have some improvements we're going to work on, specifically this year, probably some ordinances and making sure that they're, uh, codified a little better. Uh, and then this whole issue, wake boarding, and whatnot. I think we'll take a look. But as you may know, the legislature, it's a policy year, so
maybe we can get some help from the legislature beyond uh just CD. So if you have any questions, I'd be willing to answer those. Otherwise, uh thank you for letting me stop by. >> Thank you for coming. Thank you. I appreciate it.
>> Thank you. >> Thank you all, >> Michael. >> Thank you. So, now we'll move on to um our other business items and um that is um we're looking at a security camera and access control
quotes. So, and I will say this, I have to I have to give Kathleen some credit here um because as you know, staff had brought forward um uh a recommendation and Kathleen felt that that was pretty high. And so, we all agreed we should go
out um and seek some quotes for this. And because of that, uh I think we were able to get some really good qualified um people or companies that gave us some quotes. And I'll let you take it from there. So, I think we're going to save quite a bit of money.
>> Yeah. Thank you, Madame Mayor, members of council. Uh, as Mayor Whan alluded to, uh, this was originally brought back to city council, I think, in in April, uh, with a need for our security cameras, uh, kind of meeting end of or
reaching end of life. Um, what we looked at originally was a onetoone kind of replacement with the software hardware that we currently had. Uh, that was installed in 2018. Um, and that was a hefty price tag. I want to say it was a just, uh, north of $250,000. So, um,
there's been multiple multiple iterations of this quote package that we ultimately sent out and and, um, I'd like to thank Gary and and Craig for taking a lot of time out of their days to meet with a lot of different vendors on multiple days and, um, it was a lot.
Uh, there's a lot of people quite interested in security cameras and providing us uh, with this solution. So, um I'll give a brief overview of just the the project itself. Um really it's replacing all the existing cameras that we have in city hall and the the public
safety uh building, adding a couple where we where we've uh identified a need. Um and then also some of the public works facilities such as Sunnyfield Tower, the public works building here on campus, uh well number three, the north treatment plant, the
south treatment plant, the southwest water tower. um those are all areas that would receive um some security camera um additions. So um with that, you know, we really re reefined the scope of this. Um there were some things that were added I think in I don't know what iteration of
the quote package, but maybe halfway through that um I think uh we weren't really uh we didn't really know what they were and and after talking about it, we removed them uh certain components uh that we didn't need. Uh, so we really kind of it's it's it's I think this is down to what we need as a
as a group. So, um, as you can kind of see in the in the packet, the the quote summary, we received four quotes, um, from four different vendors. Uh, Security 101, USA Security, Grove Security, and Laughler, who um, I think everybody's probably aware of that
provides um, some of our IT managed services and and phone system. They also have, unbeknownst to me at the time, you know, uh they also have a security camera >> group. Um so after reviewing these uh quotes, obviously Laughler, they're
pretty tight. Um they're they came within $20,000 of each other. So that's good to see when you have four quotes that come in in like that. Um but Laughler was the apparent low quoto um for this. It's a little bit different hardware and software than than the the Brevo Eagle Eye system that I think
Security 101 provided. But, uh, looking at at it, you know, we have pretty simple needs as far as software goes, um, on the on the police side. And, uh, most all the software packages that we've seen have the same notification um, uh, features that that I think Gary
would need maybe on some of his remote uh, remote sites. Well, uh, we're confident that the Laughler quote at 137 39973 will be adequate for for what we have or to replace what we have right now. So, staff is recommending um I'm kind of the
facilitator. Gary and and Craig are are the ones that actually uh are going to use this stuff. Uh, but we're recommending um approval of the quote from Laughler and if approved by city council, we'll commence that project and likely that'll be done by this fall. So,
I'll entertain any questions from the group. >> Questions? >> I love saving money. I'm glad we did that. >> Well, we're not really saving money. >> We're spending it. >> And I believe this is going to be equipment certificate. >> Yeah.
>> Yep. Yeah. Yeah. So, I did I didn't touch on that, but this will be an equipment certificate that will pair with uh the bond sale uh that we that we'll likely see in in Januaryish, and then it'll be divvied up amongst whoever the benefactors are or the the the funds that are using it. So,
>> Okay. All right. Yeah. So, I just It's like when you go and shop and you get a sale, they go, "Oh, you saved $20." I say, "No, I just spent $100." Anyhow, um All right. So, um, if you have no further questions on, so the
other thing is there like a annual fee that we have to pay. >> Yep. Yeah. So, each one of these, they're all pretty much the same as far as the monthly cloud hosting fee. Um, and it's all per device and it ranged from $15 to $20 per device. This one is
um 15 or $15.99 per device per month. Um, there's certain devices that are cheaper, like if it's just a microphone, um, which we'll have out here at city hall. Um, uh, so that that's what it is. So, it ends up being about $1,600 a month. Uh, but they all in order to be
in the cloud, that's the that's basically the baseline. >> And then is there um do we have to upgrade this every once in a while? I mean, >> uh, so so these are all good for, you know, probably 10 years, but as they go down, uh, we would replace them. we would probably have a maintenance
schedule. Uh, and each camera, just to put it in perspective, like that camera there, um, to replace it would be, uh, about $800. So, we're talking not not that much. Um, so we just build it into our annual maintenance for for the hardware replacement.
>> Okay. All right. And um do I have a motion to approve um a purchasing the um security cameras and access controls from Laughler at the um price of 137
and change. How much was it? >> 137 >> 3.99 >> 3.9973. >> All right. Mr. Vicky made the motion. Is there a second? >> Second. Thank you, Mr. Govern. Any further questions? Hearing none, all
those in favor signify with I. I. All those opposed. Motion passes 40. So, now we can move on to our street improvement project. Uh this is uh the feasibility report and then we're also going to be calling for the public hearing. Thank you, Miss Brown, for I think it is
that's the right name, right? >> Thank you, Madame Mayor, members of the city council. I'm here tonight to talk about the uh 2026 proposed street improvement project. Go a little slower this time. >> And I did check with um Allison earlier
today and it is county road 26, not 21. Just so you know in your packet. It just was a typo error. I said I didn't know we had a new county road. >> So, uh just talking about the scope of this project that we're looking at. Um, so it is Game Farm Road between County
Road 26 and County Road 110. We're also looking at Lakeside Drive, Lakeside Circle, Pinnacle Way, Saunders Lake Drive South, Basswood, Walnut, Cherrywood, and Saunders Lake Drive North, Willow, Maple, and Cedar. So all
those streets are represented on the map. The city of Minnitonka or Ministrista, apologies. Ministrista is focused on improving street conditions throughout the city. The streets are initially evaluated based on their surface condition. We also take pavement cores as part of our review of projects
to determine what's going on underneath the surface of pavements. Um so looking at the existing conditions, you see some pictures there. That's Lakeside Drive and Pinnacle Way. Lakeside Drive and Lakeside Circle will built were built in 1997. They're
showing surface stripping and some cracking. Um, Pinnacle Wave was built in 1999 and again is showing uh stripping and cracking that was u supported by the cores that we took as well. Um there's a picture of Basswood. That
area was built in 2000. Again, surface stripping and some cracking. Um and Willow Court built in 2002 with surface stripping and some cracking. There were some areas uh in both of those. Once we did the cores that showed um the uh it
wasn't just surface issues on Basswood Drive, there were some areas of the underlying pavement having problems too. Um so we'll talk about some of the improvements, but Basswood and uh Saunders Lake Drive South had some
issues with the underlying pavement. Um then here's some pictures of Game Farm Road. Uh built in 2010 was the last improvement. Uh it's showing longitudinal cracking and service stripping. There's a section on Game
Farm Road East that was not improved in 2010. Um and is showing significant patching and alligator cracking. So overall for this project, we're looking at the improved being a mill overlay. Um majority of the cores showed that the underlying pavement um so it's
roughly a 3 and 1 half to 4 in pavement section. The top surface is showing that cracking stripping um but the underlying pavement is still good. So a mill and overlay will be the best course of action for improving the condition of the road. That includes removing the top
two inches of the pavement and replacing that with new asphalt. Um, as I mentioned previously, there were some areas that showed that uh the underlying pavement um was showing some distress. There's a section on basswood that is showing uh need for full depth uh
removal and replacement and some areas on game farm. Um we are not proposing any changes to the street widths as part of the project. Um, we were matching street grades as close as we can and matching into
existing driveways. There may be some minor adjustments um to improve drainage in the roadway. Uh, spot curb repair on the streets that are up curb. Um, we will be looking at areas of settled or damaged curb that would be replaced with the project. We're also looking at the
installation of pedestrian ramps meeting ADA requirements um on Saunders Lake Drive North and on West Edge Boulevard. See if we can keep going too many. Okay.
All right, we'll get there. Uh the trail improvements, we are looking at some trail improvements along Saunders Lake Drive north. That would be a mill and overlay of the trail. And along West Edge Boulevard, this would be proposed as a bid alternate um where the city could decide to move forward whether
with that section of work depending on what the bids returned >> to do the trail um overlays. Don't they use a different piece of equipment then? >> It is a smaller mill. It's a a shorter one. So, it'd be milling adjacent to the
curb. That'd be a a short section of milling and the entire width of the trail would be overlaid, >> right? >> Um with new pavement. >> Yeah. >> Uh for utility improvements, uh the um public uh works department is
reviewing the manhole conditions in the area. Generally, it seemed like things were the manholes themselves were in good uh repair, but some manholes may need the installation of an INI barrier. Uh those would be included with the project as needed after reviewing the
public works. >> So, um Emily, would would our public works department be doing that work or is it a part of the bid project? >> Uh so, the review of the manholes to determine the scope, that would be public works. Um, and if uh they aren't
able to make any the repairs, then we would include with the project. >> Okay. And we'll know that before you go out for bid. >> We're doing that right now. We're surveying right now to see which manholes we are looking at um instead of doing complete rebuilds to do spray lining, which is going to be a fraction of the cost.
>> Right. >> So, we're surveying right now to see if any of them are in need of rebuild. Otherwise, we'll be just doing a simple spray line of the um the rings themselves. >> Okay. >> If you want to mention
>> Brian, did you have something? Oh, the only thing I was going to mention is just um I think we might be getting to that is um when we do get into the uh project, I think it noted in the 429 process in the uh in the packet item or whatever, but because we're not assessing 20%, we'll have to use and
we've used it for Highland Road, the the chapter 475 process because we're only looking at assessing 150,000 of the total project, which isn't going to be 20%. No, but isn't it the just the total project of the portion that's being assessed? So, I
mean, if you took the total project, you're talking about all these roads, but isn't it the 429 just of the portion that's that's being assessed? >> That's what we need to confirm. I guess it'll either be 475 or 429. Yeah. >> Okay. Because Yeah. At least know what
that >> And I don't even know. Are are we even going to be 20% at the um just on the portion that we're assessing? Um, I think we would be at that portion because we're I think the initial
estimate for unit assessments was 16,000 and if we look at the 10,000 >> but we're looking at 10,000 versus 16 >> 150. I'd have to do some quick math which is not in my head right now but I can do that calculation there. We need to know that because we have to um we
have to make it public that it's either going to be a 429 or 475, right? >> What I guess Yeah, we need to know what point we need to do that at. I guess Okay. All right. Good point. Uh so talking about project costs while
Allison does some quick math. Um the proposed surface improvements with this project uh total uh approximately 2.85 million um with the alternative for the trail improvements being roughly 25,000 for a total project. estimated cost of
uh just under 2.9 million, >> but we don't have it broken out as to how much game farm road the um reclamation project on Game Farm Road is going to be because we just it's all kind of put together. >> Not on this slide, but I know we do have
those numbers broken out. >> Um I believe mayor it's 31% if we did the $10,000 assessment. Okay. So, and that's just for the portion of game farm that we're assessing. >> That's correct. >> Okay. All right. And how just out of
curiosity, how much is the that portion of game farm? Do you know? >> Um, if I recall correctly, it was I did the quick math, it was $16,000 per property. >> No, no, no. The project, how much is it costing to do that portion of game
front? Just under 500,000 is my is was my quick calculation on that. 480,000 >> has to be more because it says here state funding is 740. Oh, because we can use overlay. Correct. The mill portion of
game farm road that's state aid is between Blair and County Road 110. And so we can request state aid funding for that portion of the project. >> And that portion of the project is how much? I I don't have that number off the top of my head. >> That's what I was asking because it says
740 here is what we're using for state aid funding. Will that cover the entire amount? >> The idea, Madame Mayor, is in the past we've used state aid funding to cover the portion the the road cost for the for the state aid route whether it's
assessed or not. >> Correct. >> Similar to what we did in Hollstead. And so my uh I believe we looked at that segment of Game Farm Road. Um I believe is is whatever number we have in the in the
packet. I'd have to look back at my or in the in the um the feasibility report. It's 740,000. So basically what you're saying is the portion that's state aid that we're re improving is $740,000.
Correct. >> Correct. >> Okay. All right. Because if it's more and we have more in the bank, I'd want to use more of the state aid funding. >> Yes, Madame Mayor. We certainly can. Yeah. That's that's going off the
estimate because the I don't recall the lineal footage, but um the portion of the reclamation project, pardon me, not reclamation, full depth removal and replacement is within that segment. That's that's a
state aid route. So to your >> then then it would be in about an additional uh 300,000 and change um for the milan overlay portion >> that would be covered by state aid funds.
Okay. All right. Next. Uh so the city's assessment policy um a portion of the project would be assessed according to the city's policy uh
chapter 429 or 475 which we're still determining. Historically this has been 50% of the project costs uh and would be associated with the surface improvements on the project. Uh there are hardship avail uh deferrals available for senior citizens, disabled persons, members of the
National Guard and military reserves. The payment period is typically 20 years. Um, assessment payment questions can be directed to Brian Grim, the finance director, and his uh, contact information is shown on that slide.
There is a portion of Game Prom Road that is scheduled for full depth removal and replacement. Uh, this area was not part of the 2010 project that improved the rest of uh, portion of Game Farm Road um, west of of this section. Uh so
we are proposing to assess this area as part of the full depth removal and replacement. Um we are looking at assessments of roughly $10,000 per unit. Based on the 50% cost um uh 50% of the project cost would roughly amount to
$16,000 per unit. Um but in historically the city has capped um assessments for this type of work at 10,000 per unit. >> I'm sorry. Can you speak up? >> I apologize. >> Thank you. Um, so historically the city has capped assessments for this type of
project at $10,000 per unit. So we are proposing as part of this that it would be capped at $10,000 per unit. >> So the funding um with the proposed assessments are shown on the screen. So the city's responsibility would be for
uh just under 2 million that would include the surface improvements for the mill and overlay um and the trail improvements at a as a bid alternate the state aid project that could receive state aid funding that is portion of game farm road between county road 110
and Blair Road that totals um just over $700,000 and the specialy assessments um would total uh $150 $50,000. Here we are with the project schedule. We held a neighborhood meeting on July
14th um at the city work session. I'll receive some feedback from the public um about generally with the project, some questions. Um and then tonight we are accepting the the city council is accepting the feasibility report and should the city decide to move forward
we call for the public hearing. Um we are proposing the public hearing would be held on September 3rd and uh at that time the city council could choose to move forward with the project by authorizing plans and specs. We are looking to open bid in early uh January
2006 or >> 26. >> 2026. Thank you. And uh at that time the council could order the public hearing. Uh we are looking at construction for this project to take place sometime between June and September of 2026. Um
because this is a large project area, we would anticipate the contractor would phase construction. So each portion of the project would um be condensed into a much shorter timeline than June to September, but the entire project would
be um uh completed in that time frame. time. I would stand for any questions the council may have. >> Any other questions? All right. Hearing none, then um question. No questions. PayPal. All
right. Um so then we're looking to um receive the feasibility report and call for the public hearing which would be September 3rd. >> Correct. >> Okay. Do I have a motion to um to that effect? >> So moved.
>> Thank you, Miss Lacy. Is there a second? >> Second. >> Thank you, Mr. Govern. Any further questions? Hearing none. All those in favor signify with I. I. >> All those opposed. Motion passes 40. And then um we also need a motion to uh
receiving the physibility report for the proposed 26th Street improvement project. Thought we kind of did that. Um, and then calling for the public hearing, which we kind of did, too. Do you need separate motions for that? We kind of said already did that in that
moment. >> I mean, you could do them all together. It's just just so that we get them all approved. Um, >> okay. So, we already did um receive the feasibility report um and then um let's see, receiving feasibility report for the street projects. So, then just
calling for the public hearing. So, um I need a motion calling for the public hearing for the street for the 2026 street improvement project um on September 3rd. We'll do it separate then. >> All right. Thank you, Mr. Vicky. Is there a second? >> Second.
>> Thank you, Miss Claudia. Miss Lacy. >> All those in favor signify with I. I >> I. All those opposed. Motion passes. Um, so we'll move on to our next item and that's the Gillespie Center funding request. Um, do you want to take that
first? >> I can. Uh, Madame Mayor, members of city council, I can give a brief intro. Um, we've had multiple touch points with the Gillespie Center um, this year and at the last city council meeting. Uh there was direction given to the executive
director uh Ronda Nelson um to bring forward a potential um request from the city of Minitrista for specific items. As you can see in the the packet uh that funding request came through um I think in between the this meeting and the last
meeting. Uh so um what you have is a request for I believe $10,160. Um so that should be considered tonight. Uh give basic options that that we have are to in include this in the 2026 budget.
Um the request if city council wants to move forward with it. Um I would just caution if we put it in the 2025 budget um that likely we're going to have to look for something to um reduce or or or some other way use fund balance or something like that. Uh so
I will leave it up to you guys to take it away. Can I take it away? >> You can ask me. >> May I, Madame Mayor? With all due respect. Um, thank you. Um, this is going to be a lot more exciting than Millan overlay road
discussions, but um, so, um, when I first joined the council about three years ago, um, I learned so much from right away from the people on the council. One of the most wonderful council members I met was Anne McGregor and she used to have the role that I
have now. Um, I really had no uh great interest in the Gillespie Center and I thought this is my civic duty to go be on the board and see what's going on over there. Since I have been working with the Gillespie Center, I have I am
obsessed with the Gillespie Center and I had really no idea in my backyard what this place did and what it meant to the community. Um, this is an outstanding council. We have truly I have the utmost respect for our mayor. She is devoted to
a level I I so admire. Um she has great knowledge and has given so much time and effort to so many different um areas of government. It's impressive. Um and I respect her opinions and decisions. But what I would like to say today is there
are a lot of things that I think this council um maybe I haven't been clear but what I want to talk about tonight quickly. I want you all to get out of here early. Um what changes needed to be made when I got on the council. What changes have we made? Um what the
Gillespie offers and why Minatrista um should see this as a valuable way to spend some of our money and a very small amount of our money. Um so almost 3 years ago I got on the board and um I spent quite a lot of time there and I thought um what are the goals that we
want to achieve and I thought the board was too big and there was some people that were not terribly effective or didn't really affect change. Um, I thought, uh, you know, the director wasn't as
effective or, um, wasn't as great as what we could have at the Gillespie Center. And I thought also um, as far as fundraising or how this would, you know, how this would carry on, how are we going to do this? I didn't realize that, um, we would be so
lucky in the next coming months with the changes that would take place. Um, we have a new president, relatively new president. Um, Karen Schmidt Dorenzo, amazing woman. People in the community love, have known forever. Um, and they
listen to her and they love her. And she she is alone in itself a great gift to the Glasbay Center. We have a new director, um, Rhonda Nelson. so gifted, talented, professional, effective,
amazing change at at the Gillespie Center. Um, we have an, you know, incredibly there's a there's a new life in the Gillespie Center. I knew that we needed to change the look of the building, and that sounds superficial, but it isn't because for years, people
drove by and didn't even notice it. So many people thought it was a nursing home, you know, or a VFW or a, you know, they they didn't, frankly, pay attention to it. But now it's got this faceelift. It's this beautiful light sky blue with white trim. The city of mound is caring
for the property much more so. It's beautiful. The whole interior looks more Pottery Barn, less nursing home. And people are starting to stand up and know notice it. Um I didn't realize the Gillespie Center. I mean a lot of people know there's senior programs there.
There's programs for youth. There's Tai Chi. There's you know I see Phil the men's shed. Um, there's a food shelf in the Gillespie Center. You don't have to make an appointment. It's open 360 days a year for someone that needs to supplement their food. They don't have
to make an appointment and go into the food shelf and maybe they would never go in the food shelf anyway. They can park right under the overhang, not get wet, run in, grab a bite. A child coming home from school could stop in there and get a snack. There's a bakery that's there that lets grandparents on very fixed
incomes buy lovely things every day, 360 days a year. It takes a tremendous amount of commitment and volunteers to go pick up all this food and do this. It's a beautiful thing for the community. Um, not everyone is, you know, I get tearary when I talk about
this because I really didn't know this in 62 years of being part of this community. There are people that never will go on a vacation like the vacation some of us go on. There are kids that aren't involved in dance and sports and the arts, but they can stop by the
Gillespie Center and do something meaningful. We have a young boy that became um someone that would go to the Gillespie Center because the Gillespie Center was kind enough to reach out to kids and he signed up to be kind of an advisory
youth member. he ends up being the validictorian at Maldos Tanka High School. I this is an important wonderful thing. Um a lot of us um are fortunate that we have the means to care for our parents in ways where they have all the attention they could ever need. But
there are some families that don't have those kind of means and their elderly parents can go to the Gillespie Center and have a cup of coffee or the the widows the men can be part of the men's shed. They can play bridge. They can make quilts. They can take Tai Chi. They
can, you know, have all kinds of assistance from um their eyeglasses to their feet to whatever. There are so many wonderful things. There's outings. I mean, loneliness is truly the greatest sadness in the world. And this wonderful
place stays off loneliness. Um, you know, again, I I blame the council for putting me in this place because I've seen how great it is and how important it is. And, you know, I thought, why is it that we're not more passionate about this? I mean, we spend, you know,
$10,000 on a party for Minatrista. And I love Minatrista with all my heart, but I mean, you know, asking for $10,000 for programs, that's nothing. I don't care about the programs. I want those doors to be open. I don't care what we spend the $10,000
on. I found out from Jasper. I did not know this. The majority of cities in Minnesota are fully funded by their cities. We should just say thank you. Minister doesn't go up to fully fund a city. Thank you for doing that. Everyone
else and you know I know a lot of other cities uh surrounding mound have been contributed. I know now they all are going to participate financially but just for the record and I haven't gone too long. Delino, Shorewood, Eden Prairie, Minnetonka, Chesa, Prior Lake,
Lakeville, Maple Grove, Hopkins, Egan, Apple Valley, Burnsville, Rogers, Anoka, Rockford, Monaceel, New Brighton, Rapids, Rosemont, Sartell, Marshall, Duth, and St. Cloud all fully fund their senior centers. Why do we know this is important? And it's not just another nonprofit that, you know, why should we
fund one and not the other? Statutory. A home rule, charter city, county, or town may appropriate money to support the facilities, programs, and services of a public or private notfor-profit senior citizen center or youth center. Our
state thought this was important. Um, I'm I I want this just to be done with. I've ranted and and I rant every day to everyone that comes in town. I'm like, this is a marvelous place. I sent someone over there today to just use the bathroom
and they were very grateful. So, I came back and said they got some bread or something as well, but um you know, we've changed the whole facade of the building. We have a new logo. The website's marvelous. The we're a community here. I mean, Minatrista is a
big cozy hug around Mound and we do things for each other. Um it's so important. And I think it's if anything it's a it's a money saver for this city. Um one of the council members someone asked well how many people from Minatrista use it? Well when I went back
and looked at the data I was listed as as mound. I live in Minatrista. All 50 people on my street were listed as mound but we're Minatrista. So it does and and as far as the membership membership means nothing. What the membership means
is someone on a fixed income, most likely making a very small contribution to feel like they're part of something. $40 a year from someone isn't going to change the Gillespie Center. You know, we're we need to go and be more aggressive, but frankly, none of these
other cities that I named have accomplished what we have. We have $2.5 million in investments. We're looking really good. Big deal. We need another million and a half dollars. I think we can do this, especially with this momentum we have now. Um Jasper came up
with a figure because I feel like sweet uh Rhonda was asked to say, you know, what programs could you fund? But frankly, um I've been working on this a darn long time. I think it's important. I'd like to um I'd like to ask, you know, I don't know, Jasper, what the
protocol is here. if if anyone wants to say anything here, but I do want to make a motion. Um or is that the word I'm I'm looking for? I want to make a um is that right? Want to make a motion? Is that what I do? Is that what I'm asking? >> You can make a motion.
>> Um do I make a motion after people speak or do you want me to make it now? >> Okay. I'm running the meeting. >> Okay. I'm sorry again. I know you're running the meeting. I I That's why I asked Jasper, how do I do this? So, first of all, if you want to make a motion, you can make a motion and then if there's a second, then we can discuss
it. Um, we've we've talked about this a lot. We've heard a lot. We've um I don't know that we need to take a lot of public comment. If Rhonda's obviously Rhonda's here, she'd like to answer some questions. I'm assuming the council might have some questions. I'm going to ask her to come to the podium. So, do
you want to make a motion now or do you want to wait? I'll wait. Okay. So, um, thank you Rhonda for being here, Miss Nelson. Um, we appreciate it. And, um, again, I I have to say, um, I don't think we
disagree with anything that that Miss Lacy has said. Um, that's not the that's not the discussion here tonight. The discussion here tonight is basically is a policy issue. That's basically what it is. Um, we need to decide if our pol if
we want to spend taxpayer dollars on a notfor-profit organization and no doubt great organization. Um, I've stated this before that as you know and as everybody else knows um there was 10 years in which the uh cities participated and
contributed $110,000 per year to the Gillespie Center and it was with the understanding that the Gillespie Center would at that time and you weren't part of it. You weren't there so I'm not pointing a finger at you. Um, and who knows what happened or why it didn't happen, but they were supposed to be
raising funds to um end up with a $3 million endowment fund. And so that didn't happen. And now we're in the same same situation as we were before. So, a couple questions to you. Um, how short
are you in meeting your budget? How many dollars are you short? >> We're not. >> I I mean, that's a good question. And I think >> from our our our regular yearly budget, we are not. So this when I came into this position, they were in operating in the red and they were short and
borrowing from their endowment. >> Okay. >> Um by the end of the year, we've turned the ship and we are now kind of even. So we are breaking even. We are concerned though because going forward we we are 25 years old and we've had increasing of course increasingly costs like everyone
in daily operational costs and all of our utilities etc. But now it's really the um you know the age of the building and the maintenance required to keep it up. >> And then um how are you so you you um I also saw um
in in email you said you are your goal is to have a $4 million endowment fund. So tell us a little bit about how you think you will get there. What are your plans and what is the plan to get there and how long will it take you to get
there? Um, great question. Um, I think our our goal is to continue to um, you know, create operational efficiencies to reduce the the cost as best we can without, you know, inflation and right
>> things out of our control. Um, we've also stepped up and started increasing fundraising. Um, but that takes time. Um, as Peter asked why our donations were down um, year the last year. Um, we can't control that either because, you
know, people pass away and then they leave us. You know, you can't control that, right? Um, part of that is city funding though. You know, a few years ago, like you said, we were getting city funding, then we weren't. Um, I've made a concerted effort to go to the city. So, some cities are supporting us. Um, not in the
way they were. Um, because, you know, budgets are tight everywhere. Um, >> can I make a comment here? >> Yeah. Um, so the cities that I listed off don't have anywhere. We have two and a half million
in in assets. They have not they don't have they have to spend it every this is a rarity that a city has $2.5 million. The other cities have to spend $200,000 250,000 a million dollars of taxpayers money to keep their senior
centers going. This is an anomaly that we have $2.5 million. >> We're not we're not >> but but this is not this is not a a normal thing to ask a director how are you going to raise in a little town of$10,000. >> Of course it is because this is taxpayer dollars
>> but 10,000 versus a quarter of a million from our budget. >> That's not the question here. The question here is >> it's what's normal. I think >> for all the other cities except us. you're you're thinking, >> well, it's not it's not an asset that's owned by the cities, number one. Um,
it's it's a 501c3 or 501c3. And I'm not opposed to the Gillespie Center. I'm not opposed to the programs you're asking. I'm asking questions that I think as as a fiduciary of our tax dollars, I need to ask this these
questions. Um, and I need to know, you know, okay, so you want four million in your endowment fund. I think that's great. That's that's I mean arguably a a great um thing to want and have and if you can reach that in a certain amount
of time if you have a plan in place and then the other question I looked at your um 990s you need to talk to a financial advisor. I don't know if you've ever done if you've um if your board has h um had
people come in and if you've interviewed different ones. I also served on a nonprofit and what we did is we hired we actually interviewed three or four different financial advisors and we set a policy for our investments because to
me $44,000 in a year on a $2.4 million um endowment fund is pittance. You need a better financial advisor if that's all the money you're getting. I'm trying to help you out here too. I'm not I'm not um telling you how to run your
organization, but to me that seemed a a huge issue that you should be looking at. Um and if you do, like I said, what we did is we um interviewed different financial adviserss. We interviewed their approaches and then we had a
financial investment policy that the the board established and that was established based on how how um they wanted to invest their money and how risky they wanted to be >> and and we had that as well. We just had a financial advisor review meeting.
Claudia was a part of that um just less than two months ago and we reviewed our follow um financial policy um strategy statement >> and that's that's good to know because I thought it was >> and so we you know we've taken a lowrisk
>> approach to it, >> right? Yeah. >> But >> what would you do then with the $4 million? Are you uh spending some of that endowment now or >> we this is the first year we haven't in the recent history um that we haven't
had to take money out of our endowment. So our goal is to not take money out of our endowment >> and once you get to the 4 million then will you be using that for programs or or >> well the investment in the investment from the 4 million. >> Yeah. The earnings. Right.
>> Right. that that was the goal before with the 3 million and then I think that maybe the stock market didn't do well or whatever it it didn't happen. So >> are you assuming a certain withdrawal rate like 4% >> 5% >> 5% >> 5% yeah
>> so would that um because it seems like um you get a fair amount of revenue from like renting out the facilities. uh that seems to be, you know, your main kind of steady thing and then the rest seems to be donations.
Um so it sounds like you're trying to stabilize that, >> right? We've reviewed that. We've reviewed that strategy as well. Karen can probably speak better to it, but um um we're a very lowcost rental center, so we do provide and it's partly a
strategy, right? Like we want to be able to provide a community center for people to rent out. So they don't pay the highest rates. for probably one of the lowest rates, but they did just do a strategy review of that and have just implemented a rate increase to hope to, you know, gain more profits.
>> Okay. >> Other questions? Go ahead. >> Oh, and then it it looks like you um don't charge much if anything for your programs um that >> it's true. And it's also in line with other what other senior centers offer as
well. So, I've tried that. Um, I when I first came in, I tried to charge for, you know, speakers and I got very low attendance and so we had them back this certain speaker again. Um, and offered it free. We had to pay for it, but we
offered it free and wow, the room was Oh, so yeah. So, a lot of I mean I do believe that a lot of our um um guests um I wouldn't call members because anyone can come use it. Some are members, some are some just come in to
use it. Um you know there there's a wide variety of economic levels and there is a lot that are below the the normal economic level. They're needing assistance. >> I'm going to pause just a quick question. Did you have a comment or a question? >> I have a comment.
>> Okay. I'm gonna give you about two minutes if but you need to come to the podium and you have to state your name and address >> and I'm not gonna open it up to everybody because we'll be here all night. >> I I think
>> so your name and your address. >> Lyall Shaw and I do participate in the uh Gillespie. In fact, I was here once before for menshed and you allowed us to have meetings here. So, we did pick up some members.
>> Good. Um, I think by looking at it as a nonprofit is not the way to look at it. I agree with Claudia. Most cities uh are looking at it and I'm going to just throw out
some things. the between menitista and mound there's probably 18,000 people close >> something like that uh 20 to 25% of the people are seniors >> in miniatura it's 14% are seniors like
sorry >> it'll be higher as you go it'll be higher it is high in in mound because a number of cities have done what they all uh an aging plan. Does
Medit have an aging plan? >> We just get older. Okay. So, but a lot of communities have an aging plan which means you have between the two communities up to 3,000
people and you have to service those. So 10,000 out of a budget to service uh 14% of what? 9,000, >> 1200 people. >> 1,200 people.
>> Yeah. 1,200 people,00 seniors in Minitrista. >> $10,000 to provide services for 1,200 people seems very small. Uh that's just my point. And I think that it will the 14
will become higher. So I think that the community should look about how you look at the aging >> and I one real quickie uh since Rhonda has come in she's done a wonderful job
uh there are more things going on to pull people into the activities. So she's helping to get the 14% active. >> There you go. All right. Thank you. Thank you, Lyall. Um, >> I had one question for you, Rhonda.
These uh programs that you uh provided that this would be funding, would these programs not happen but for funding from Minatrista? >> Well, no, because we may end up borrowing from endowment. No, I mean, our intention is to
continue. These these are all in progress um mostly in progress type of things. >> Thank you. >> Okay. Any other questions of Miss Nelson? So, um, so again, um, if the council
wishes to do this, I would highly recommend that, um, this starts at the very earliest in 2026 since you are meeting your budget for this year and we did not budget this for this year. And if we did do anything this year, then we
would have to cut something out of our budget. And you are meeting your budget this year. And so I would highly recommend if you do want to make any contribution, it should be um starting in 2026. >> And I know you don't dis you disagree
with that, but um No, I don't. If you >> I don't disagree with that. >> Okay. If you want to start it this year, then you have to tell us what we have to cut. >> I understand. So, Madame Mayor, >> yes. I move to allocate $20,000 for senior services at the Gillespie Center
in 2026. 10,000 of it. I've worked very hard for this for this year, but I'll wait till next year to get it. I will not ask you for a contract for five years. I think
um if we can have $20,000 in 2026 um and then we can evaluate the funding again in 2027 in the budget process. >> So, what is your motion? My motion is that the city of Minatrista allocate $20,000 to help be be a supporter of the Glasp
Center in 2000 in the 2026 budget. Okay. Okay. Is there a second? I'm I don't think that that's going to fly. Um the ask was for 10,000 and um well for this year the ask was for
10,000 and they meet their budget this year. So if if you're going to contribute it's going to be in 2026 but we can't I mean I'm look we're looking at a 9.9% increase to our levy alone for all the necessary things. And so um I
just another 20 grand in there is just it's not it's going to be tough. Do I have the support of the council or would I have a second for 10,000? And what's the full amount, Jasper? 10,000. >> I think it's 10,166
>> 10,000. >> Okay. >> Can we allocate $10,166 for senior services at the Gillespie Center in the 2026 budget? >> Motion.
>> Sorry. Can I I'd like to make a motion. >> Okay, you can. That >> effect. >> All right. Is there a second? >> I second that. >> All right. Questions? >> Like to put maybe some stipulation on that that we review that during the year and see how that goes because it doesn't
seem like there's a real clear path towards getting that 4 million. And this is it's kind of mixing up. >> I guess I don't understand Peter. Hold on. Hold on, Claudia. I'll let Peter finish. >> Mixing up. operating expenses and and the
uh looking for the endowment. Uh so I I I'm okay with doing this, but I I want to >> kind of a performance review or something. >> Yeah. >> Or a check in just a check in >> um you know, most organizations have
very clear paths towards how they're going to >> but cities don't. >> Well, >> we have a financial plan. I'm not talking about the cities that fund their senior centers. Why is this held separate? >> Talking about fundraising to the four million. So that that's Minnotonka
doesn't have $4 million. >> That's right. And I'm not going to argue about >> I don't mean to argue. I'm just saying why Lacy. >> No, it's not. Council member Lacy. Hold on. >> So >> I just want to review it and I want to have a clearer picture of how you're going to
>> So here's the thing. They're trying to get to a $4 million endowment fund so that they don't have to come to the cities. Okay. That's that's the reason for the endowment fund. Correct. >> Correct. >> Okay. And so in order to So what Peter is saying is we just want to know what
is your path to get to that 4 million. That's all we want to know. And and I think the other uh 8,000 residents of Minitrista who are taxpayers in Minitrista might want to know that too. They might want to say, "Okay, we support the Gillespie Center, but let's
find out how you're going to get to that four million. Let's see what progress you're making." And that's what Peter's saying. And I don't think that's a big ask when you're contributing money to an organization. And and the reason Minnotonka doesn't have an endowment fund, if they did, they probably
wouldn't have to levy for it. I mean, that's, you know, that's how it is. So, I don't understand how this city, what if they had no endowment? Zero. Do we not think we owe something to our seniors and to the youth that need a place to go 360 days a year?
$10,000 is it's mindboggling that we're even discussing this when and I don't understand how you miss the point council that most cities fully fund these centers. Is it because it's not residing in Menita?
>> Okay, the you've made your point. Thank you. I can't make it any stronger than that. And Brian seconded, you had a um question and and said, you know, we'd like to have this reviewed or kind of a check in, if you will. And I'm sure Miss Nelson would be more than happy to do that.
>> I would. Yes. >> And I don't want her to have to I don't want her to have to stand up here any longer. And I'm sure she has better things to do. So, I'm going to call the Any other questions other than from Miss
Lacy? Other comments? Okay. So, all those in favor signify with I. >> I. All those opposed. Motion passes 40. And we will see you mid next year. >> Okay. >> I'll work with Jasper to get on. >> Yeah. >> Okay. Schedule. Thank you. >> Thank you. Thank you very much, Madam
Mayor. >> Thank you. >> All right. Uh that does conclude all of our um business items and we'll move on to administrative items and the staff report. >> Uh yeah, Madame Mayor, members of council, I'll be brief. Um, I just wanted to make note of a couple uh
things that our public works group has been doing. Um, there's a stairway um on Luring Drive that has recently been finished that it was unclear exactly why it wasn't finished, but our our guys did did most of the work and we ended up
getting that done for I think under under $2,000 worth of materials. So, if you're over there, we we started getting quite a few phone calls this year about the the stairway to nowhere really. Um, and it kind of was a I would say it was almost a safety hazard of some sort because it just kind of fell off. So,
um, and then you may have noticed that some of the >> Now they're really happy. >> They're happy. >> And we've gotten a lot of, um, positive feedback and people saying it's amazing. So, >> yeah. Yeah. So, now what is that? M is it maple crest that's above? Yep. They can >> or maple forest. Yeah. They're uh
>> they're connected. So, >> um, and then you may have noticed some of the entrance signs. um we're getting a little overgrown and things like that and and Gary and I were chatting. We kind of are sprucing them up a little bit. So, you may have seen a little bit of that action going on around town cuz you know our little signs that we have
um they're kind of getting they were getting overgrown. You couldn't really see them. So, those are just a couple couple things that we're doing to kind of brighten up the community. >> Good. >> That's all I have. >> Okay. Any other staff reports? Do we have a planning commission meeting in August? >> Not officially right now.
>> Not officially. Okay. All right. All right. And no park commission meeting, I'm assuming, too. All right. Um, and national night out is tomorrow night. >> That's correct, Madam Mayor. So, we have, I believe, 19 parties.
>> 19 parties. Okay. All right. Amazing. >> And I know Peter, you're going to be out and about with >> Chief said I don't have to wear that costume. >> Yeah. We don't make council members. I kind of
>> So, and I I'll be out with the chief as well. So, um council reports, anything? I know it's been kind of quiet unless you know July August are pretty quiet. I think uh uh Jasper and I will be attending a meeting with uh Senator Anne Johnson Stewart. That's tomorrow
morning. >> It might just be you. >> It might just be me. >> It's okay. >> Okay. Um and just kind of to get an update and also to find out uh what other um issues we we may want our
representatives to um uh plug for us at the capital. And one of the issues we're going to be talking about is fire um departments and how we can merge them. And so I'm going to be talking to her about that because I think we need some state legislation and some state funding
to help us with that. Um, and again, July and August are kind of a down month, so I don't have a whole lot of other meetings. So, that's about it for me. And I'll be attending National Night Out tomorrow, too. So, any other council
reports? All right. With that then, if there's a motion to adjurnn, we can be on our way. >> So, moved. >> Thank you. Is there a second? >> Second. >> And Peter Vickery made that second. All those in favor signify. I >> I all those opposed motion passes the
roll 630 Thursday.