Uh we will start uh with a quick call to order >> to the flag >> and start with the pledge of allegiance. >> I pledge algiance to the flag of the United States of America and to the
republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Right. And can we have a call to order? >> Yes. We have five board members available in person and we have one
board member joining us by Zoom. We will be using board docs for voting tonight. And microphones on. And just for awareness, we did allow uh our Justine uh to miss today's meeting
due to some personal matters. Um we'll move on to set our agenda. Before before we set the agenda, can I request to move um on the action items, could I request F to be first on the action items? So,
put it above A or move it to A. Move it to the first slot. Yeah. Okay. >> Would you like to make the motion and include that in your motion? >> Yes, please. I will make the motion to move F on action items up to A.
I second the motion. Online voting is now available. for you. Deb, can you have Director Hall's screen pop back up? >> No. >> Director Hall, how do you vote? >> Yes. >> Thank you. Motion passes unanimously.
>> Very good. All right. And then can we have a motion to set the agenda? that I think since that was the motion on this floor >> was that >> we're good to go. >> We're good. All right. Then moving on to our reports. Uh do we have any celebration reports that we'd like to
discuss? >> I have several. I figured you did go first. >> Yeah. >> So, uh girls basketball, they're playing right now. Um their record has improved to four and five. They're doing very
well improving weekly. Um, wrestling at the high school, the Clash of the Coliseum was uh for ladies wrestling it was uh Madison Schuster got fourth and Alisa Bada got sixth. CJ Snyder got second.
Um, for boys B actually FFA and Western stock show, the FFA left to the Western Stock Show today. Um, for boys basketball, our boys basketball team is ranked third in 4A. They'll be playing here in an hour or so, a little over an
hour. They're ranked third in the state in 4A with a record of 11 and0. They haven't lost yet. Hopefully, we'll keep that the same. Um, they won the Gallop Invitational. And when they won the G Gallop Invitational, we had two all tournament teams. Um, Trey Hall and
Asher Bennett were on the all tournament team. And then the MVP of the tournament was Aay Lang, who's a sophomore at at our high school. So, he's a very good basketball player. Um, oh, another thing for basketball.
Um, they we're going to pre-sale tickets starting tomorrow for the Thursday game. Is that right, Justin? The Thursday. Yeah, the there's a Thursday game against Durango. Um, and I think they're they're expecting a sellout, so they're pre-selling tickets
tomorrow. Um, at the Grand Junction tournament, Trey Hall, which is my son, scor he's he broke the school scoring record for a single game with 44 points in a game. Um, and then Amita Crowley,
she committed for a golf scholarship at St. Olaf University, and I can't remember where the town is. um at MCMS. Um the data review, sixth grade reading,
seventh grade reading, and eighth grade math all improved, uh percentage of students at or above benchmark by at least 10%. All state choir, um Rebecca Story, Amita Crowley, and
Tiana Nielsen. And then all state band, Tiana Nielson, Asher Bennett, and Julian Vega. That's all I have. >> Very good. Yeah. >> Big big month. A big month. >> Good job, kids.
>> Yeah. Any other celebrations that we'd like to acknowledge? >> It's a celebration that I'd like to bring to the attention of the community. If you haven't than thanked a school board member this month, January is a school board recognition month and Monizuma Cortez School District RE1 is
joining other districts across the state to thank these community volunteers for their commitment and contribution to public schools. School board members serve countless hours working to make public education the best it can be for every child, said
superintendent. That's me commenting on that. In a climate of change and challenge, they develop policies and make tough decisions on complex educational social issues that affect the entire community and the lives of individual students.
They bear the responsibility and oversight of the annual budget of 37 million, 2,161 students in grades preschool through 12 and more than 400 employees and six campuses. Won't you join me in giving a
round of applause to these volunteers that serve our community? >> Thank you, Barbara. >> All right. Well, thank you for that. Um, any other celebrations that we'd like to acknowledge at this time? All right. Um, we don't have our student
reps today. So, we go on to our board reports. Do we have anything to report? >> No, I don't think we have anything. So, continuing on. All right. Um we'll go on to our uh next
session which will be addressing the board from our citizens. Uh first up we will have Cassidy Proctor. Um good evening. Um, and thank you for the time to speak. Happy schoolboard recognition month and thank you for all the hard work you have done and will
continue to do for our district. I'm speaking this evening to bring attention to a problem that many teachers are facing at the high school level. Um, in my class for quarter 2, 35% of my students failed the class. Out of the 35, 25% are not meeting reading
expectations. 22% are partially reading are partially meeting reading expectations. and 18% are approaching reading expectations. That means that 65% of my students who failed quarter 2 are not meeting or not at grade level um
the grade level expectation for reading. Uh this is one of if not the main reason that they failed the class. Um, I'm bringing this to your attention because I believe we need higher read, we need to hire reading interventionalists whose
specific job it is to bring students to grade level with reading. Um, I believe that math would also uh also be supported in getting math interventionists um as well. Um, so this is just
something to bring to the attention. Um reading is a the theory is is that in third from third grade and below you're learning to read and then third grade and above you're reading to learn. And if we have kids who are perform performing at an elementary school or
below third grade reading level then they aren't at the place where they can read to learn. So, um, my proposed solution is that we look into getting reading interventionalists to to support students specifically at the high school level so we can support the
students who are currently there. Um, while we are seeing progress and growth in the middle school and elementary school levels, um, it'd be helpful to have someone there who can specifically bring those students into um, at the to the level that they need to be. So, thank you.
>> Thank you. Uh, next up we have Jennifer Lanner or Laner, however you want to say it. >> Good evening board. I just wanted to come so you can put a face to a name. Um, I've been reaching out regarding my
daughter Lori, who is a senior this year. Um, she attended Monizuma Cortez High School previously and was in the band for a few years. Um, right now she's doing online school and would love to
participate in the band during school hours. And um I just want you to know I appreciate your efforts in understanding the situation and understanding that this affects other students in this district who are members of this
community. And um for different reasons, we have chosen to not have her attending Monzuma Cortez High School at this time. um which I could go into those reasons, but I hope um I hope that as you are
serving on the board that you are striving to help the the education for the current students and those in the future to be appropriate and to be building the character of our future leaders. Um
I I understand that this is a messy situation. Um but I would just ask that it can be defined and if if this is possible to allow um these students to
participate in activities other than band um bandwidth being one of them um because the online schools are not offering these um I believe that the law can be interpreted the statutes um I I
don't have them written down so I can't uh read those to you, but I I believe those can be interpreted to allow this. But I understand that it would need to be clearly defined so that they're so that it is um not causing um
difficulty for the school to accommodate these students. Um but I do believe that as the schools um as the district allows and welcomes these these students, these children to participate that this will
encourage them to come back to the schools to have their families have a good relationship with this school district that all of us so many of us in this community are a part of. and um we're invested in this community and we
we want to be a part of it, but we also want to have an appropriate education for our children. Um so again, I just thank you for the service that you're giving and I um thank you for those of you have who have sought to understand
um our situation. Thank you. I think we need to give those back to >> going to save them. >> Thank you. >> Okay. >> All right. And now we can move on to our board discussion if we have any
discussions to have. So, I've got some things to to say. Um, >> Mr. You just go ahead. >> Yeah, my it's my voice. >> Sometimes it gets soft.
Um, so in regard to the reading problem, uh, I'm I'm glad that um, someone came forward and spoke about it in addition to what's been said in previous board meetings. It's it's tragic. It's a huge
problem and we need to solve it. we can't continue to graduate seniors who can't read properly. Um, it'll affect their lives. It'll affect the rest of their lives unless they
overcome it after they leave high school. And so, we definitely have to do something about it. And um along those lines, I know it it doesn't help uh students who are already in high school,
but I still want to encourage the staff and the uh parents and even the students to listen to the miniseries of podcast that's titled Sold a Story. You can find
them at soldtory.org. It um goes through several different aspects of um why students are not able to read but yet where in other places
where successes are um happening and their students are able to read. So I would encourage everybody to listen to that. uh in regard to uh the band issue. Um I've been reading the
emails about that and uh I understand the point that it's reached thus far. I um I don't know that the board can help with that at all. Um, I'm not sure how that
would happen, but uh, something has occurred to me this evening and I'm going to pass it on to the superintendent. Um, I have an idea and I don't know if it can happen or not, but I'll pass that idea on to the superintendent. I don't I can't
guarantee it's going to help anything, but it's just an out ofthebox idea. Um, something else I wanted to bring up. Uh, the previous board adopted a strategic
plan and until, well, for now, uh, some of those goals are coming up with their deadlines this year. Um, goal number two, improve
communication throughout departments and schools. 100% of school campus and 80% of district written communication to families, community, staff will be consistent, well organized, and timely, allowing for enough lead time for preparation and planning ahead of
upcoming events and deadlines by the end of 2526 school year. KPIs or key performance indicators and measurables will be developed by the same deadline by district and campus staff and presented to board for approval. All phone calls and messages will be
returned, responded to within 24 hours, beginning immediately. Guard rails, no excuses, monthly updates to board on progress. Goal number three, board will implement
quarterly self-evaluations using AJ CrarAL metrics by March 2026 regular meeting. Improve results to 35 points by June 2027. Typically, the first grade after one of
these evaluations is zero because of the misunderstanding of boards and their jobs. This is a new board, so you won't be held accountable for what's happened already. Improve results by 30 more points by June 2028.
Guard rails should be an agenda item at every meeting until implemented. Should receive training by end of February 2026. Goal number four. By March 1, 2026,
all non-charter schools in the district will implement steps to design to improve the uh culture and climate at every school. Changes should support and improve metrics, including but not limited to assuring respect for all
people and excuse me for all for all people and facilities. No cursing, swearing, conversation, using complete sentences. That's a reading foundation.
showing courtesy for one another, posting hanging inspirational messages or sayings throughout the school, saying thank you, please, and you're welcome, showing gratitude and thankfulness, encouraging others, no disrespectful speech or behavior toward adults. Each
campus will report to the board by or before the February 2026 regular board meeting on the improvements they made toward achieving this goal. explanation. The four goals above, I didn't I didn't read number one because
it has to do with achievement and it's a longer term goal. The four goals above are the board's compass for the district for the next three years. They are the northstar for the district. All the remaining pages of this document are possible considerations to achieve one or more of these goals. They are an aggregation of ideas, suggestions,
solutions, and comments on how to improve our district. Some of them will be helpful in achieving the four goals above. Some of them will have no effect and some of them will may even have a negative impact on achieving the goals. Sometimes it is not known whether an idea will
advance a goal or not. Some ideas may only distract and deter from achieving the goals. If an idea or solution is not helping to achieve our four goals, then it should be improved or dropped. Finally, this three-year strategic plan should be considered a living document in that it should be acceptable to
review and update with goal achievement results. It's longer longer, but those are the only things I wanted to mention tonight because they have short um short-term deadlines.
Something else I'd like to mention. Um please don't be offended that I'm I'm going to make a recommendation to the staff of the district, uh the instructional staff. um on some reading. It's not that I don't think you read.
It's not that I um have anything against um your current level of education. Um but I came across these books and I do believe they would be helpful to instructional staff if you have not read
them. One is called How Learning Happens. seinal works in educational psychology and what they mean in practice. This is the second edition and this particular um book is copyrighted
2024 so it's not very old and another book um by the same authors is called how teaching happens similar works in teaching and teacher effectiveness and what they mean in practice. And this one um has a
copyright of uh 2022. So it is also not not that old. Just some um suggested reading. And that's all I have.
Um I wanted to acknowledge that we don't have any reports from the superintendent or the executive director level and just to clarify my understanding that that is kind of an anomaly for this month as we
approach our communication plan discussion at the next work session. >> Yes ma'am. So if people are wondering about that because that was a little bit that's an anomaly and we we will be having um reports from everyone as we move forward.
>> Yes. >> Will will that also include monthly reports from student representatives if need be? Even if they're not here if they could if they could submit written reports. >> Yes ma'am. that will also occur.
So it'll be uh the superintendent, the executive directors, uh department directors and principles. Okay. And so the at the February 3rd work session, the board and the administration will have a discussion
and come to agreement on the format. And so in the February 3rd agenda when that gets released, you'll see attachments of sample templates that we can begin our discussions with. >> Thank you. >> Yes, ma'am.
>> Thank you. >> Any other further discussions? All right, we'll move on to our action items and we're going to start with our first reading of the community's use of school
facilities. >> Um, I just moved that up in Docs. I'm not sure if it's going to show on your side yet. Is that showing on our Okay, on mine it's showing A has been moved up to the
or F has been moved up to A. >> Is that showing on your sides? >> Yeah, you just have to refresh if it >> Okay, sorry about that. I was lolly gagging. Yep, it moved. >> Yep, I got it. >> Sure. No, go ahead. Go ahead.
>> Okay. So, um I just wanted to bring up some things that were brought to my attention. um since the last meeting um it wasn't clear to me and I when I read these policies I found them a little bit confusing so I could have missed them um if the setup and cleaning
was included in the hourly billing so if um like a group needed to set up for an hour and then clean up for an hour would they be build for those hours as well? Um and then the other issue was um
regarding um like the boosters, the PTO and things like that. There was something in there that said that they would be charged hourly um if they were collecting money for the event. Um and so kind of looking at that,
especially if we're charging for setup and cleanup. Um some concerns that were raised is that um a lot of these um events like a PTO or a booster will put on, they want to keep the fees very low to allow a wide range of families to
participate, encourage participation. Um and so if the rental already is kind of high, that's difficult. Um it might be prohibitive for some families. And also with a higher fee, um some of those um a lot of that money that they would
be raising would be directed into the facility budget instead of actually supporting the studentbased programs that um they exist to support. So, an alternative solution was to um maybe do a flat fee for up to four hours for um
those. So, you would still be recouping some of the charges for, you know, electricity or things like that, but still keep the fees low enough for families to participate and allow those clubs to raise enough money to support the student organizations.
So I think so I think on what I'm understanding though is that like for PTO's and PTAs there is no fee. >> Well it does say that if they're if they're collecting anything so like if they're having an event like a >> like a fundraiser dance or something
like that then they're they are charged the lower tier. >> Yeah. >> So u PTO's PTAs are not charged anything. They don't have um events at
the facilities. The these are meetings that they have. And um Mr. Ramirez, correct me if I'm wrong, but uh I don't know of any of those groups who have ever um used their facility time to have
an event during that time. Is that my is that a correct understanding? That's correct, Mr. Lynch. >> Actually, that that like Keer will hold like um you know, they're uh planning to do a fundraiser dance. And so that would
be an example where if they're holding a fundraiser dance because they're doing a ticket admission, you know, because they're going to provide food and things like that, then they were they would have to go ahead and pay the I mean,
whatever it would be an hour. So it would turn out to several hundred dollars. Um and so instead of that money being like whatever they raise being um sent to support the students, it would be directed to the facilities budget. Does that make sense as an example?
>> I understand the question, but if you uh would open the attachment KF1 exhibit one, you'll see that uh at the bottom of that chart, there's two categories, two and three. But at the very bottom there's a category one where there's a
no fee category. And so those school organizations or activities would not be charged a fee. Uh and that's that's a recommendation. So the idea is to classify those that are belong to the school that where there's no fee because
it's a school building or facility use or for custodial cleanup or setup. That's just uh something that we absorb within uh our district. But then there those two other categories of two and three. Two has a reduced rate and we
look closely at uh at the feeder programs that participate with some of our activities that go on. And then of course you have the category three which is the highest and usually for profit and those are organizations that uh
raise bigger amounts of money. So there was something saying that if they collected receipts which I meant I took to mean like if they were um collecting any money then they would be charged tier one. I can't find that
right now. Um, as I look through the policy and I believe that's what the organizations were being told since there was like a a fee to go that they would be >> Oh, it says um >> that's in category two. So the PTO is in
category one. >> Okay. Well, maybe I just missed >> and I think Dr. to where we may had been like that previously and so the uh advisory policy committee is recommending uh that we have the category one with no fees. So
>> Okay. Okay. Well, that was uh that may have just been communicated incorrectly and I may have read that wrong. So, thanks for clarifying. >> Yes, ma'am. Thank you. So, maybe it'll help to understand um how this was put together. uh the the idea uh and the
discussions were around um the purpose of the use of the facilities. If they were um school related stuff, student related stuff, there's no fees. But if um if they were in any way taking uh
money uh for paying people who run an event or taking money to support a group, um the the committee felt like it was unfair for them to collect money um
using the the district's facilities. And so um the structure of the um fees was set up category one no fees. Category two is kind of a um it's a less the
lesser of the two but not by much. Uh the category three is only twice the sum of the category one in all all the way down and then the hourlys are the same. So, it's not a big difference, but the
the intent was that if um it it doesn't seem right that groups would um make money off the district basically. And so, if they are making money off the district, the committee felt like they
ought to be able to pay for the places that they're uh renting. and and um that was the the um logic behind how it was set up. >> So like a PTO holding an event where
they were charging a fee that would cover like dinner and then anything extra would go into that fund to support student activities would be uh not charged a fee for the use. >> If it's PTO or PTA, then that's correct.
>> Or a booster club or something like that. Well, it depends. If the booster club is run properly, then they uh it it just depends on how they're run. Um, in the past, um, uh, there's been some
issues with how the booster clubs or a booster club was run. And, um, so, so those kinds of issues are also in play. It's not as simple as just saying
they're here or they're there. It depends on um uh how they cooperate with the district in the rules that we have. Um whether they're making money off the district or
um uh the money goes into the fund set up for the students that the booster is for. It it it depends on how those things are set up. If they're not set up to benefit the district and the and the students in the district, then that's a
mark against them. >> Okay. So, as long as it's there to support and the you know, normally for those you wouldn't expect um you would expect everyone to be a volunteer um and things like that for for those things
like nobody's getting paid for for that kind of stuff, >> right? >> Yeah. Okay. It's just like whatever the cost is for setup or decorations or >> Right. >> catering or things like that. Okay. >> Did you have something you wanted to say? >> I I got Yeah, I got a few things. Are
you Are you got any more? >> So So I So I have a couple things. Um it to me it seems like it's still pretty unclear of who h who has uh priority of use. So say for example
tomorrow there the high school is getting used for high school basketball but that we're also using but there's also somebody being charged to use the auditorium. Um
how is that how is that um if if it's too packed or if it's too there's too many people or whatever who would have to move who would have to change their plans? >> Go ahead. Yeah. Yeah. >> Uh that situation involves South by Southwest for the use of the auditorium
that has been scheduled since the summer. And so it calls for us and our activities director to work with the coaches to coordinate their schedules because those are usually uh organized or recognized in the spring when they
meet for the following year. And so it's a planning issue, but what we're planning to do is have alternate entry. Uh we did this last year because we ran into it. So we'll have uh one group enter from uh one end of the building
and another group from the other side and and have signs and have people on duty and have security and make sure that we're able to coordinate crowd control so that we don't have issues interfering with either one of the events. I think that's the only one that we have all year and that's the one
that's coming up. >> Sure. >> Uh so it's going to be a conflict. But if you look at uh the attachment and policy KF E2 exhibit 2, we always have the district school programs the first
priority and the second is nonprofit entities serving children. The third is nonprofit entities serving the community. The fourth is the city of Cortez recreation programs and the fifth priority would be for-profit entities
serving children or the community. So I think this is going to help us to uh schedule and re reserve always the district school programs first. So going forward when we go into agreement with South by Southwest, we'll have to have
the basketball schedule to make sure that there's not that conflict. >> Sure. And so that's going to rely on on the district activities director at the secondary doing work with us uh to make sure that we don't have this double booking. >> Yeah. I think what the changes in the
athletic director is have I think there was some balls that got dropped too but um so what happens when there is because there's going to be issues. There's always there's always changes. Um so what type of timeline how early can say
and when you look at that priority use say for example there's somebody that's in category 4 they're trying to schedule 8 months in advance and the district and school programs haven't had their don't have their schedule finalized. So how
much time does the district >> in cate so say that first category the district and school programs how much time do they have to give somebody else before and to cancel because obviously the school and district programs have to be take priority. That's right.
>> So they can cancel those other events. But what is that time frame? Is that mentioned at all? Well, that's why the beauty of the facil facilitates us have it electronically and we'll always uh defer to the district school program
first. We would have to reschedu that previously committed time and we always warn the people that aren't part of the district school programs that we reserve the right to do that and then I would fall on the superintendent to make that call. >> Got it. Um, and in a lot of these things
it does talk about the assistant superintendent. We don't have one. >> Oh, that's Oh, that was me before. >> Yeah. Okay, gotcha. So, are we planning on hiring an assistant superintendent or and replacing you? Um,
>> now that you've moved or are >> we discuss that at the February 3rd work session? >> Got it. >> Yes, sir. >> Okay, sounds good. So, and then this won't be approved before then because >> Right. because we're got a second reading and stuff like that. >> Maybe uh if something comes out of the
work session that uh on possessions and we would recommend to the board that we change the wording of that be the person. >> So normally uh when uh when someone is sick, absent,
ill whatever uh the decision flows upstream it doesn't flow downstream. So when there is no assistant superintendent, the decision flows upstream. So it's going to be the superintendent. >> Okay. So the one thing is I I rarely So
in the high school and in the middle school, which is generally where the facilities are get get used the most. Um we have a athletic directors, also known as activities directors. Why are they not more involved in this policy? Why?
Um it seems to me like they have a day-to-day rec they they know what's going on daytoday in the schools. Um why do we have to have somebody approving it that is not in the school or is there a a chain that it goes through through facilitators
are always involved and it begins with directives from the superintendent that they should coach all their coaches to enter uh those items and this activities director should supervise for accuracy when schedules are made. uh then in the
workflow it should go from the activities director to the principal of that campus and then it goes to the facilities director Mr. Lopez and uh Melissa Jeter who helps uh with that also. So it really for that the only
time the superintendent gets involved is when there are certain times that are blacked out in the year because of the cleaning and upkeep of the building and that usually happens in July for two weeks. Other than that >> sometimes over Christmas but which is >> Yeah. And Christmas when there's no
staff working but we still work around that too. >> Sure. >> And it just depends on that they're complying with whatever the rules are for when they're allowed to practice. And usually they have to have the the athletes have to have a certain number of days off where you don't have practice also. But uh yes activity
directors and their secretaries they have full control of the facilitron and able to input that the principal gets involved. There's other activities. >> Can the activity director can they can they put it directly into the school calendar or the or the calendar that
>> Yes sir. Like say for example the auditorium or we can say the gym whatever >> um >> can they actually put it on there so it gets reserved >> and then >> yes >> so so it's reserved as that's going through the chain of command correct because I'm guessing that's not very
fast process. >> Well they have that uh that we ask them to do that as soon as they have their schedules finalized and we go through the different seasons that we have the you know the beginning fall sports and then the winter sports and then the spring sports. >> Yeah. And so that's how it'll evolve and
be put in there. Uh so it's a matter of being organized and when you're not and when you make changes that's when we run into problems. The other time we try to black out is for the coaches when they have their camps because they have the first
priority before any other outside feeder program will want to use or rent the facility also. >> Sure. Sure. When they do it in the summertime and stuff like that. >> Yes sir. >> For sure. But thank you for your questions. >> And my one uh my last one. So one of
these um KF and then KFR, they say two different things. So one one says that the feeder programs are not charged and the other one says that they are charged. They're in category two. Um the feeder pro programs, there's not really
anything that defines a feed feeder program. So, and the feeder programs, I think there has to be some clear definition of what a feeder program is, but I do also think that they do not need to be charged. Um, some but they do use them for
fundraisers. Sometimes they use the facilities for fundraisers. Sometimes >> and I think that's where when they charge uh the students are participating in that a fee. Let's talk about like uh camp in summer and they're making money
on that. That's where our students aren't benefiting because of the the fee that they're so there should be a slight charge for utilities. >> Sure. >> But other than that, the feeder programs uh that are identified as feeder programs uh should be practiced about no
charge also like a school activity. >> Well, if I can interrupt, it's not how it's written. >> Okay. It's written that if any if say for instance a feeder program gathers money from the students for this camp
and then they they pay personnel to be there for the camp. That's that's a that's gathering money. So they that would not be a no charge event. So feeders are are not going to be uh
category one as it's written now. And you're correct, it is confusing and and we didn't catch the mistake um because in KF we said that uh uh I think we said
that it would not they would not be um charged. They would be category one. And so I need to submit um a uh an amendment, a proposed amendment. The the board will decide, but I what I want to
do is submit a an amendment um that you can review before our next meeting. Um and and it will basically to solve that problem on KF. I'm going I'm going to recommend that we um cross through the
second sentence of the second paragraph. Organizations that may use the school facilities without paying a facility use fee are limited to the following list. And that following list um has uh
several things, but at the bottom I'm going to add number seven, other organizations as detailed in policy KFR, where it's spel spelled out in more detail, but the the um I think that one
line was adding confusion because of the difference between the two policies. Anyway, the my intent is I'll I'll put out some um uh proposed amendments prior to our next meeting so that everybody
has time to read them. There's a couple other that I saw that probably ought to be added for clarification and they're not big deals, but um I think it helps understand uh the intent of what the
policies were trying to to accomplish. So, if I may correct me if I'm wrong, Mr. Lynch, uh Mr. Hall, there's times that the determination needs to be made on uh the feeder programs where there's
no charge and then there's times when uh there's a fundraising that would be a minimal charge. Yeah, I think that's what Mr. L. >> Yeah. So under category 2 and KFR um uh community sponsored youth and senior
citizen activities and groups where instructors, supervisors or organizers receive no payment for their involvement in that activity. Fees for the activity if any provide only for the direct non-personnel costs i.e. to pay for the rental fee. All fees must be declared in
the application and justification documented. If not, the use will automatically be treated as a category three. The assistant superintendent may deny cat 2 status based on details in the fees documentation. So again the idea is that um the um
groups who are not um benefiting personally you know personnel being paid out of the fees gathered or um ticket sales or anything like that um are going to be cat one. Then there's going to be
CAT 2 where um they'll follow um these uh limitations. And then CAT 3 is for anyone who's making money off the district. And and again the difference between the fees is like
um let's see where is high school field uh softball field category 250 category three 100. So it's a $50 difference. It's not a big deal >> per hour.
>> That's hourly though. >> No no it's not. And and that's a clarification that I'm gonna make because those are lump sums. >> Only the only the staffing is hourly. >> Got it. So yeah, that that definitely needs to be clear. >> It's a huge difference if you thought
those were hourly. >> Y >> Yeah. >> Okay. >> Yeah, because I was looking at >> like $100 an hour and that's why I was asking about the setup. Like are you charging $100 for the hour of setup as well?
>> Yeah. So now that you understand it's just lump sum. That was one for like a daily. >> No, no, no, no, no. >> Um I'm going to add a note. Uh okay. Below the staffing square, it says all staffing rates are hourly with a maximum
fee of three hours per day. If needing a facility for more than three hours, please reach out to our maintenance department. I want to add for clarification, all other fees are lumpsum >> for daily. Like are they daily or? >> No, per event. >> So you could have a weekly event and pay
$100. >> No, per event. Every >> We could have a weekl long event. >> Like in the summertime, >> if it started Monday, you know what I mean, >> through Thursday, would that be $100? >> Well, according to the way it's written,
that would that's what it would be. Okay. But you're going to have the hourly fees that are going to stack up. >> In none of this, in none of these categories is the district getting back the money that they're putting out by letting people use the facilities. Yeah. In not in any one of the categories.
>> Sure. >> And and that's not the purpose, I don't think. >> Well, no. It's it's it's a community school, you know. It's the community school. It's not We we're just in charge of making sure that it stays >> right. >> The community school, >> right? >> And in good shape. Yeah.
>> So, the fee schedule could probably be a little clarified because I think three of us read it and interpreted it three different ways. >> Sure. >> Mr. Lynch, could we put um on the February 3rd work session uh policy review with your edits?
>> Yeah, I I have some edits too I'd like to make, too. But yeah, we can go over it. and I'll send them to you or whatever and then we can go over it at the work session if that's >> I think that's a good way to do it >> a good idea because everybody gets to see and talk about what they have in
mind for the changes and so >> and there's no vote required for first reading tonight anyway >> y sounds good >> um the deadline for that is uh January 22nd >> for edits for to have that agenda out >> to put the agenda out
>> we're pushing it back more more time for everybody to have everything >> 26. So in two days >> Yeah. >> Yeah. So I'll get >> we've been working on it. >> That's fine. >> Mike, thank you because this policy wording is really tedious. Um so I really appreciate that.
>> Yeah. >> Director Det on policy meeting I had told uh the policy committee that this policy is the one we've worked on the longest since I've been over at the district office. It's It's never been
black and white. So, >> yeah, it's hard. >> All right. Any further comments on the the community use? >> Nope. All right. Um, I did have a
comment on the sick leave bank, uh, which was GB >> having to do with frequent flyers. >> Uh, no, there was just a request from somebody that um,
where was it? Um, providing uh, participating employees an annual summary. So beginning end of the year showing the total days contributed to the sick bank and then the total days used from the sick bank in the prior year. So just a little bit of an
accounting so they kind of know you know how many days are in there which seemed reasonable and I think um Miss Tracy said that was doable. Um so that would just be my recommendation to maybe put that in the policy so people staff know
what to expect. would question Mr. Romeirez would it be necessary to put it in policy or >> it could be an administrative regulation we could comply with that to have an annual report of how we finish the year and that way that information will be
used when we uh solicit sign up for the next year where everybody contributes a day and in policy there's also language about when it gets to a certain level we don't add any more days I think it's a thousand But if it falls below a circum
then we solicit an additional day. So yes, speaking to that report. >> Thank you. >> Thank you, Miss Tracy. There there was another uh comment that um one of the board members passed to me
about um people who seem to use the that sick bank um repetitively. Um and uh there was concern about that and I think my answer would be that um
all the all the requests for sick bank days are put before a committee and the committee makeup is in the policy and so that committee decides whether it is um
uh it should be approved or not. And um so there it's not just one person saying that uh you do or don't get to use it and it's also not every application that gets put in gets automatically approved.
So I I think the the setup with the committee kind of takes care of anybody who might be abusing with too many applications. If their if their application is correct, true, and and um
and meets the criteria, then it's no big deal no matter how many times they use it. So I I think I think it's going to be okay. Yep. Yeah. >> Just for the information of the board, there's a eight member sick bank committee that reviews that representing
all variety of categories of uh license classified and that's uh chaired by either superintendent or his designate >> and the other members are are staff members.
>> Yes, staff members. eight eight staff members. Some are from classified and some are teachers from each campus and from several departments. >> Not all upper administration or anything like that. It's just a committee. Just random random. >> We have the same committee that meets every time for consistency.
>> Are you asking if the majority of members are admin or teachers? >> Oh, there there's three teachers, one from elementary, one from middle school, one from high school. Uh there's two uh classified there is uh
help me out Deb >> uh CFO >> the CFO >> and is it's building principal or supervisor >> of the person who submits the application. >> Okay. >> Because they all have knowledge of that employee. >> Sure.
Any further discussion on that one? Okay. All right. Then we will go on to our next action item of the consent calendar. I'm looking for a motion.
I'll make a motion to approve the consent calendar. >> I'll second. Go ahead. >> Online voting is now available. Motion passes unanimously. Our next action item is the fiscal year
2526 salary schedule amendment. Um, I move to approve the fiscal year 2526 salary schedule amendment. >> Do we have a second? >> I'll second the motion. Online voting is now available.
motion passes unanimously. Next, next action item is the fiscal year 2526 uh revised budget. Um, I move to approve the revised uh fiscal year 2526 budget.
>> I second. >> I can we have a little bit of a discussion? >> Yeah, we can have a discussion. Um, I just wanted to kind of acknowledge my understanding that this is um what
we're approving is the um kind of corrections to the budget based on um a few corrections that you identified in our meeting and then also um based once we got our per pupil count and all of
that. So, um the budget was set um last year and as far as district spending priorities. So, this is just to kind of say, "Yeah, we're going to do these adjustments to reflect that." >> Yeah. So, it's typical for school
districts to approve the first budget in June of each year um for the following fiscal year and then to um revise it, amend the budget by January 31st of every year once that comes in that is the primary driver just due to um the
total program funding being the majority of our revenue. So that is correct. Um I will say from the training that we did last week there were those few things identified um as far as typos with the Virginia fund balance and things like that. Um
we have made a couple adjustments to salaries and benefits as well just for some staff that have transferred between departments. Um that was the majority of it. And then there was one correction that we just discovered today and that
has to do with page number um page number one on the summary sheet. So I provided a paper copy in all of your folders. Um but it made a what happened is the MLLO funds that we are taking out
of the uncommitted fund balance was being um miss it was there was an error in the calculation where it also factored in the fund balance from the prior year or the beginning fund balance of the MLO funds. So if you look um we
are anticipating after the increase in revenue and slight changes across the departments um finishing the year with a $1.1 million surplus. We anticipate that after the budgeted MLO expenses for teacher and paris salary increases we'll have to
contribute another $624,000 to that MLO fund balance which leaves us that 560 um000 surplus. So I think in the prior version it showed a deficit of around 500,000. It was just um done in reverse there. So that has been
corrected today. Okay. >> Thanks. >> Um I just also wanted to flag that there has been a mismatch of what we're budgeting and what we're actually spending. So, we've been consistently spending less than we're budgeting
and that has been contributing to um a continued growth of our cash fund or reserve. I never know the correct word. Um so I would just like to suggest that we um as we develop our next year's
budget that we um discuss reserve targets um and um you know if we want to address this under spending norm if we want to you're absolutely correct um I would say that
when we put the budget together we do budget for all of the positions um that we have assigned at different locations and Unfortunately, we don't get to fill all of those. So, I think, you know, with the um salaries and benefits being threequarters of our budget, that can have a huge impact for those vacancies
for sure. Um also, we do come across grant money throughout the year that can aid in some of those positions. So, that contributes, but that is something we are always trying to dial in. Absolutely. So, we can plan accordingly. >> Be good to be intentional about how we're how we're doing that. Um so, those
were my my only comments. Um, President Shamway, I move to amend the motion to separate the vote on each part of this um so that we vote on the
budget and each res resolution separately. Can that be done, Miss Preford? >> I don't have an answer to that specific question. I know the intent behind it and I did speak to CDE, you know, as far as appropriations
>> before, excuse me, before we can discuss this. It needs to be seconded. >> Yeah. Do you >> have a second to Director Lynch's motion? Uh, >> I'll second. I need to get it in here.
>> Mr. Lynch, can you give that to me again? >> Um, yes. I move to amend the motion to separate the votes for each part.
the budget. >> I think I think you can go ahead and tell us what you were planning to tell us. >> So, I can't speak to that. I don't have an answer for that specific question. as far as if they can be separated. I do know that in the financial policies and
procedures handbook um that references statute, they are usually done together. Um and I know that the concern of appropriating all fund balance plus budgeted expenses. I understand that um
you know it is CDE's recommendation that we budget that all. Um we've talked about it internally and just due to cash flow which I owe you some research on that. um before we go into the 2627 budget. However, um just with the cash flow for the general fund lending
lending money to the federal funds um and things of that nature, we would like we would recommend about a three-month cash flow in those appropriations. Um if that would be um okay with the board just
>> and see this is where I think we could have benefited by seeing the monthly uh balances for the general fund through the past 24 months. But um are are you
uh do you know or can you um say uh if the general fund balance has ever dropped below uh 5 million during the year? >> No, I don't believe it has. So, >> is there any way that um we would need
to use more than um $5 million before a meeting a the next meeting comes up where we could appropriate more money to u cover that that new
charge, whatever it might be. So, my concern would just be that I don't believe we can appropriate additional monies after January 31st. Um, so if something came up, I don't have any concern of it dropping below $5 million. No, at this time, you know, based upon
>> as long as things continue as they have been. Um, if we start talking like HVAC projects and things like that, we'd have to reconsider, right? >> But based upon our standard operations over the last few years, I don't believe that would be a concern. Um, however, appropriating money after January 31st
generally comes with the receipt of new grant monies or new significant funds that we would have to budget through a supplemental budget. What I what I think you just told me is that when new revenue comes in, you need you need a new appropriation,
but we know our what our revenue is going to be and we have estimated what our expenses are going to be and so we're not anticipating any new revenue. But if we get that revenue, additional revenue from a grant or whatever, we can
appropriate more money to the budget from that grant at that time. Is that not correct? >> That's my understanding. As long as there's a new significant revenue source. >> So I'm not hearing a roadblock.
I'm hearing concern. >> Right. And I don't know the answer. you know, if those two things if the resolutions can be separated, I do not have an answer for that tonight. That is something I would have to get further guidance on. >> What's your thought on it, Mr. Ramirez?
>> I I wanted to chime in because of the current situation we're in in reference to a couple of our elementaryaries. I don't under until I get guidance from the board at the February work session. I don't really feel comfortable in
lessening the appropriations for this fiscal year. I'd like to recommend to the board to consider keeping the appropriations as they are to finish this school year. But we will not put the whole appropriations in the 26 27
budget building. we will reverse back to a three to four month average. And that gives me time to study uh the expense history that has occurred the last two years, Mr. Lynch, and get a better feel fiscally for what would be responsible
for us. >> Mr. Lynch, what is your um like can you help me understand what your concern is um for us approving the approving it? like what is uh what could you see how things could go wrong?
>> My two there's two things I I believe it's best practice to do what I'm suggesting we do. It's best practice. So it's what what would be preferred? The concern I
have is that when you tell when we when you you approve that we're going to spend um uh 27 I can't remember the number. I don't have it in front of me but uh whatever the expenses uh are. I
think it's 27 million that that are the expected expenses for the fiscal year. you approved 27 million um but you appropriate 47 million which means you approve 27 million but you give the
permission to spend 47 million and I don't believe that's good practice. I don't believe that's required by law. I doubt if it's required by CDE because having a reserve the size that we have
is not normal. it's um not uh best practice as a matter of fact. So, because we're in this unusual situation, um I I want to
um put a hurdle in front of spending more than the estimated expenses for the budget for the fiscal year. So, the the hurdle is, oh, we're not going to make that because we've got this huge
construction bill that we have to um uh pay that we did not expect and it's going to be $5 million. Okay. Well, we have it in the reserve. Let's appropriate that $5 million to cover this unexpected huge amount of money.
>> So, your concern, and this is uh theoretical, I understand that it's the job of the board to protect the district's fiscal and that can't be just like I know you I trust you. So um so your concern is that there is not a
barrier to the district even uh way overspending the budgeted amount without coming to the board for approval. that that theoretically somebody could um spend um a large chunk of that reserve
without coming to the board for for an non-budgeted expenses reserve not necessarily a large chunk but any part of the reserve and I would point to the interfund borrowing resolution the last sentence of the
first paragraph says in the event monies are not forthcoming from designated sources an amount equal to the outstanding liability shall be expended from the general fund and used to repay the loan. Now therefore be it and it
goes into some other things. Um I should actually read before that as well. Whereas Colorado revised statutes authorizes the board of education to borrow unencumbered monies from one fund for use for another fund from the general to anywhere else. Monies
borrowed from a fund pursuant to applicable laws must be repaid to said fund when needed to meet obligations of said fund and any such loan shall be repaid no later than three months after the beginning of the following budget year. So it's supposed to be paid back
within three months. Let's see July, August, September by September of next year. But this resolution says in the event monies are not forthcoming from designated sources to pay that back
an amount equal to the outstanding liability shall be expended from the general fund and used to repay the loan. Now therefore be it got it. So um that's what I'm that's one of my concerns. It's an automatic. we're going
to automatically pay for something that was not approved by the board, but it had to be spent for some reason or was spent for some reason. And according to the resolution, it's going to be okay. There's no
requirement for board approval. There's no requirement to bring it before the board. >> And then from finance, I'm hearing that it's not typically done after the final budget is approved. It's not usual. to come to the board and ask for additional appropriations. Is that what I'm
understanding? >> Yeah. So, the guidance I received from CD, I think it is somewhat gray and I can't find a statute where it says, you know, that's allowable or not. I don't think that's clear. Um, but they do say it's best practice to appropriate all
budgeted expenses plus the fund balance um and do so before January 31st. So that is something we have to answer on our financial asurances um of accreditation each year with the audit. I don't know if it would be much more than we have to come up with a
correction a corrective action plan if that were to happen. I'm not sure. So would a portion would appropriating a portion of the cash reserve I like somebody had said three months does that would that satisfy the concern or would
you still have the same concern? I I um I would need to understand the the details and I I don't think that we'll be able to work out details tonight. I am really glad we're having this conversation because I think it's
bringing to light some I believe legitimate concerns and um uh and hopefully we can work toward best practices uh rather than what we're currently and I'm not say I'm not trying
to say that you're doing things in a bad way. I didn't mean that at all. I've really appreciate your work and I I am super glad you're on our team. I hope you never leave our district. >> But we we I definitely don't I
understand both sides and I probably would need some more information because I don't want to be um irresponsible with um with district money, but at the same time I don't want to hamper our finance director in doing her job and covering
it. So, there's probably more information that I would need before I made a decision. What are her options timewise, though? >> Yeah, because she needs it done >> by this month. >> Tonight is the last opportunity.
>> So, it's kind of hard to have the discussion tonight when it's due. >> And I I don't like that that's the situation we're in. But, >> I mean, if this is important enough, we could call a special meeting just for this issue. If there's more information,
we could call a special meeting like in a week because that's before January 31st. But if there's more information that um could be provided to us um either from the ZE some guidance or check with other districts, what they
do, what's recommended, and then we had also requested the um the monthly tallies of the cash fund balance. So, I I think it's been good to have the conversation. I would I would not want
to put um the board in a in um the hot seat to make a decision quickly and gather information quickly. I'm okay with putting this off until our next budget that we approve, which will be in
uh June, I believe. Is that correct? May >> May. So, for our next budget, I hope we have this conversation in full with all the details worked out before the night we're supposed to approve.
>> So, you want to plant the seed of asking those questions and making those decisions prior to Yes. for the next fiscal year. >> Yeah. >> That's pretty responsible. On the February 3rd work session, we have the finance timeline and there are three workshops that will have discussions
about this in building next year's budget. >> Thank you, Mr. Lynch, for bringing that up. >> And I will certainly prepare the the historical cash fund balances for you um prior to looking at that budget.
>> So, I think discussion's up. >> Yeah. >> No, that was a good one, >> Daniel. Thank you. I just wanted to say thank you as well. I wanted to echo Mr. Lynch. Please don't ever leave. Just But you can always push back a little on that. >> Yeah. So, we've got a motion to amend on
the floor. It's been seconded. >> Yep. >> Let's see. I'm getting us a motion to amend >> and that's just to separate. So we'll vote on them separately. Is that the >> we'll decline that one? >> Yeah,
>> that's what I recommend. >> So this vote is just to allow the amended vote >> separation. >> No. Nope. >> Mr. It's on the motion that I made to
separate into the budget and the four resolutions each. Okay. Online voting is now available. Motion fails four to one. >> Okay. So then we go back to our original motion. >> Yes. Yes.
>> Oh, and it erased out who who made that motion. It was you made the first, right? Uh >> Mr. Lynch made the first on the original motion. >> Yeah. >> Wasn't it Laura? Was it you and Jason? >> Yeah.
>> First and first was Dr. Dit and second was >> Thank you. Online voting is now available. Nothing's popped up. >> Sorry, I had hit the button. Motion passes. Border one. >> All right. Next on our action item, we'll have the district unified
improvement plan. Mr. Mr. President, I ask that the board recognize uh executive director Justin Smith. >> Do we need a motion first? >> Oh, sorry. >> I'm ready.
>> I um move to adopt the revise. Oh, sorry. I'm on the wrong Is that still coming up? I move to um approve the district's unified improvement plan for 2025 2026.
Were we are we recognizing Mr. Schmidt? We have to have a motion motion first. >> I'll second. >> I director Lynch got the second. >> Okay. Now we will recognize Mr. Schmidt.
>> Okay. So, uh, Wow, that's a little loud. Um the the unified improvement plan that was submitted uh with the board materials uh includes um includes with it or I guess not included with that but also uh included was the
question and answers that the board members had had. Um we also had feedback from the district accountability committee on on the amendment to that prior to bringing it to the board. Um, I am ready to answer any questions the
board have. I was not planning to go through the document, but I'm willing to do that if you would like, but if there's questions in addition to the questions that were answered in the uh, premeating question and answer, I'm happy to go through that or I'm happy to answer those questions again, however
you'd like me to proceed. >> So, um, I just want to acknowledge the clarification and edits that you provided in response to the questions. Um, I did want to note um or ask a question. Was the January 5th DAC
meeting advertised as it as DAC meetings normally were? >> So that meeting was called as a special meeting at the prior DAC meeting. We voted to add that meeting. Um, so every DAC member that was in attendance was
aware of that. We did not post it the way that we normally do. uh the staff was not on contract on the dates that we normally do that. I did send out an email to the DAC members reminding them of the meeting and providing the draft ahead of the meeting and then during the
DAC meeting we went through the document in detail. U but as far as sending out the agenda ahead of time the way that um the way that we normally do, no, we did not do that. >> Okay. Um,
>> and that's that's something that we need to work on, Dr. Dwit. There's not a a reason to not publish the normal way that we do, >> right? I think that does limit um public awareness and ability to give feedback.
>> Yes, ma'am. >> Um, the other thing I wanted to note is that um, you know, it seems that every year this document is presented to the DAC after it's already been developed. And um I know in other in DAC meetings
I've attended, DAC members have asked to be a part of the planning process, a part of of it. So don't give us your final project and ask us what you think. We would like to have input from the beginning. Um and it seemed that the DAC
input that was given was mostly like proofreading or technical edits which are important but um I didn't see a substantive substantive shift driven by stakeholder input um and also from um you know
conversations that I've had with staff and also the comments made today um you know when you talk to teaching staff and people directly in the classrooms. Um I'm not seeing the input that I'm
hearing reflected in it. Um which is a lot more classroom supports, reading interventionists, math interventionists, um um things that help with classroom environment when there's discipline and uh discipline and class environment
issues. Um so also um the DAC has been conducting family engagement surveys for three years and giving all that information to the board and the executive team. Last year they did a summary with recommendations
and I didn't see any action taken or any recognition. I know the DAC doesn't direct the board, you know, they just provide recommendations, but um I didn't see that reflected. So, I feel very uncomfortable approving this plan saying that it's reflective of stakeholder
input. Um and I because I don't see it well I see some stakeholder input obviously but it seems to be more executive team driven and not you know teaching staff up >> grassroots
>> well and I will say you know the when you're when you're completing a UIP document you know that's that's hours and hours and hours working in the system trying to get so I I'm not sure I I hear what you're saying regarding the
DAX participation in the development. I'm not sure how that would look for sure. Um >> I mean there's opportunities with the CDE family uh school community partnerships. There are staff that are devoted to that and the DAC has also
asked for training over the years has asked for CDE to come >> and um has been told that that would happen and it and it hasn't because there are districts that are doing it well where this is built from a stakeholder up and not a um you know and
I I know I mean I see the amount of work that's put into it. I'm not saying it was thrown together and I understand that, you know, from your comments that the platform makes it even more tedious than it should be. So, you know, I appreciate all the work and the thought
that's given into it, but for us to have different results, um, you know, if we kind of, you know, aren't taking that information from families and staff and incorporating that, I'm not sure that
we're going to have different results. Um, and so I think that's why it's meant to the DAC and other stakeholders are meant to be so reflective in it. And I might comment that I agree with
that. It's something that we're uh should be transforming to. It should be the involvement. Uh what I'm used to is a needs assessment that occurs with all stakeholders. And this is not only for the DAC, but this is for the campus
sacks also. And so as we're trying to harness all the SAC representation rather than just one from each campus, we need to bring all the sack together for the DAC formulation of the needs assessment to drive that takes into
account surveys and other uh feedback. And only then can we get a better pulse on what uh the direction should be for the district UIP as well as for the campus UIPs. And so uh
we hear hear you loud and clear. We're we're transitioning a little bit from top down to be all involvement and transparent and communicate that with time so people can participate in it. And so I had a talk with yesterday with
Andy Swanson from CDE and uh they're coming down for uh I always mess up the pronunciation of the school at Toyok. Uh >> yeah, the academy. >> Yeah,
>> and uh uh so they're going to come here also because I've asked for some support from the CDE on that. So that's also forthcoming. I also like to remind everybody here tonight that these are living documents that are subject to
change and improve. And so uh we'll give that commitment to the board and to the community that uh will uh collect the data that evaluates that. But we will move quicker within this school year uh to upgrade the the UIPs needed at the
campus and at the district mid year. It's kind of an awkward time because when they're due to CD, almost half the academic year has gone by, but we we're committed to those enhancements as we move into the second semester also. So,
we could be back to the to the board for uh a revised UIP, whether it's from the campus or the district. >> Yeah. Also, I mean, I saw this, you know, a little over a week before I was asked to approve it. So, um I don't
understand why the deadlines are such as they are. I did talk to somebody at the CDE to try to understand it and they they said they weren't sure why our dead deadline was so late in the year. there was a reason. But um you know if this is going to be our
blueprint for how we move forward to actually improve um I take it very seriously and I would you know really like to see that stakeholder input and I I don't feel comfortable approving this. I completely understand and I think this
is something that uh should move and formulation in December I mean I'm sorry September and uh because that's the plan for the whole year if not August and so we're looking at that. We've changed the format of how we're doing our board
agendas. We're driving everything that through the work session and if it doesn't come in the work session it doesn't go in the regular meeting because we need to v vet that and have full discussion on those items. So, I agree that the that the uh we've been
nonchalant about doing this late and I for the three years I've been here, I've seen that that it's always late. It comes in November and they're due in when are they due, Mr. Smith at end of October. >> So, the reason that this one was due in Nove or in January instead of October
was because they the state allowed us to have our uh district performance framework rating reconsidered. Okay. And so they the deadline was um January 15th instead of October 15th. Even October 15th is late because budget building has already been done. Y
>> data doesn't come to us prior to our, >> you know, prior to early enough for us to have this conversation and then build a budget and then >> put this together. So we have to reconsider our timelines if we're going to accomplish what you're wanting us to
accomplish. And I'm not disagreeing, but it's going to have to be planning for using data and and numbers that are old, planning for next year, not planning for the current year, which is already halfway through. >> But you have some data. It's this is it
the CAMASS scores that come in late. >> So, a lot of that stuff gets prepopulated into the into the UIP. But yes, >> okay. So you can you probably have a sense based on other assessments you're doing during the year if math is up or
>> you know you know data is instant. So yes, we we can do a lot with that. >> But we can already start collecting stakeholder information uh in the summer like uh July, August. Even though the data is embargoed, we can still use the
embargo data within the district. We just can't publicize it outside the the district until they release uh the results to us. And that usually come when did it happen? This year? >> We usually get the embargo data >> September. I get a little earlier than that. the embargo got when the embargo
got lifted. It was September like the first week of September. >> I think it's after the state board meeting the third week of August. It could be September. Am I >> I think it's August. I think it's the third week of August typically. >> So So we we can in August already be
pretty much with involvement of all the stakeholders and the data. We can look at the September at the first work session to have that. So >> it's different approach. >> So I would move to table this um until
our next regular meeting um and direct administration to return with the documentation showing substantive stakeholder input and particularly from educators DACK and SAC and how that input informed root causes and strategies and plan.
>> Laura, did you make a motion? I did. >> She did. >> I will second the motion. >> Well, is tableabling a motion? >> It is. >> Okay. I think there is an opportunity to take information from staff and especially in
regards to the um I forget the names of the categories but the staff retention and recruitment and um things like that. um and um you know get that information and also you have the information from
the previous three years family engagement surveys um >> correct >> already available to you. >> So noted >> also can that meetings go back to being public meetings? We had meetings before
where there was ability to zoom in and participate that way virtually which would expand stakeholder input and also the ability for people to participate in person to come to the meeting if
they were made public. >> Yep. I think they need to be posted like we normally did. And uh as far as the participation by zoom that also can still be available. I was not aware that that wasn't occurring but >> it it is the link has been given to the
membership of the deck. It's not been like a public >> but we had it before the public so we can return to that >> and everybody had access to whatever. >> Everybody had access to the link had at least the day of Yes.
>> Right. Will you make note of that, Deb? >> A moment. >> I'm getting lazy here. >> Do we have a second on the amendment? >> I second motion. Blair did. Mr. What are we noting
>> uh about the posting of the DAC meeting publicly like we did last year and the return to the use of uh the link in Zoom for participation of or listening in of people for the meeting DAC meetings.
>> Thank you. Ready to take a vote on the amendment? >> Will you check the wording? >> I will. Yeah, the wording looks good. >> Thank you.
>> Online voting is now available. Motion to table passes 4 to one. Go to our next action item of the resolution to change bank signers. >> Well, we need a motion first. Oh, I move to
um approve the resolution to change the names of bank account signers dated January 20th, 2026. >> I second the motion. >> Do we have any comments about the signing? Let's go to voting.
Online voting is now available. >> Motion passes unanimously. All right. And then we'll move to adjourn. I'd like to thank everybody for coming and listening and participating in our board uh discussion and also thank you to those that uh tuned in via
uh internet and we appreciate your support. We'll adjourn today which is January 20th. Time is 7:39