welcome and good evening everyone as I call the regular school board meeting of Independent School District number 882 to order on Monday April 7th 5:00 pm um please note that we are missing Mary
Bartell tonight this evening please stand and say the pledge of allegiance with us i pledge algiance to the flag of the United States of America and to the republic for which it stands one nation
under God indivisible liberty and justice for all thank you and needing approval of tonight's agenda so moved second moved by Melissa Curtis seconded by Casey Root all those in favor please say I i all
oppose please say no motion passes 5 all right we have no citizen comments tonight that are registered so we will move on to fiscal stability um we are going to do consent agenda of items A
and B this we do need approval on so moved second moved by Melissa Curtis seconded by Casey Root all those in favor please say I i oppose please say no motion passes
50 the next item on our agenda under fiscal stability is um staff reduction so I just want to note before we go through this that um it's a heavy topic and one of the least fun things we have
to do here as um board members uh we're looking at a projected shortfall of $2 million of budget cuts um but we know it's not just numbers they're actual faces people relationships that have an impact on our district and our community
um so decisions like this are not made lightly within our district um and all of us board members administrators and leaders in our district um we carry this burden with us um so this again is not the funnest thing that we have to do but
it is our commitment to continue making the best decisions we can to keep our district moving forward and give the best experience we can to our students so with that said we have some resolutions to be read for staff reductions
where is those individuals presented accordingly on the media agenda probationary teachers in Independent District number 82 be it resolved by the school board of independent district number 82 that pursuant to Minnesota statute 122A.40
subdivision five in the district master agreement that teaching contracts to those presented probationary teachers in Independent District number 82 shall be nonrenewed at the end of 2024 2025 school year effective June 6 2025
second moved by Jeff Hegley seconded by Casey Root all those in favor please say I i oppos please say no motion passes 5-0 moving to the second resolution whereas those individuals presented accordingly on the meeting agenda are
prob probationary title one teachers in the independent district number 82 be it resolved by the school board of independent district number 82 that pursuant to the Minnesota statute 122A.40 subdivision 5 and the district master agreement the teaching contracts
of those presented probationary title one teachers in the independent district number 82 shall be not shall be non-renewed at the end of the 2024 2025 school year effective June 6 2025
second move by Jeff Hegley seconded by Casey Root all those in favor please say I i please say no motion passes 5 Z we will now move on to collaborative connections u first item is resolution
of acceptance of gifts with superintendent Wilson all right thank you Chair Steven uh we have um four donors to bring forward here tonight um the first one is the Monaceel Women of Today um and they have
donated $1,355 um to the rally to read the high school library portion of that uh committee that's been working around the district um and community um and then also Mike and Sue Benadetto um donated $500 also
to the Rally to Reed High School library portion of that um community committee um Aspent Tech $1,000 for the Monty Pythons team um so like to bring that one forward to you and we'll hear a little bit from the Monty Pythons on
their uh season of coming here um and then the last one Moon Motor Sports for $500 going to a as a fishing team sponsorship so I bring these forward to you um today in hopes that uh we uh continue to grow these amazing programs
and that we couldn't do so without the community support therefore be resolved by the school $1,35to $500 $100 second moved by Jeff Hegley seconded by Mark Branson all those in favor please
say I i all oppose please say no motion passes 50 we are on now on to our student representative report so please help me to the podium welcome William Sh will shmer i
didn't Thompson [Music] well thank you for having us here board members we just like to give you kind of an update on what's going on in the high school right now what we have to look forward to and some accomplishments that we've had um first looking back we had
big su success across the board with winter sports um one of the big highlights which you probably heard about was our girls basketball team making it to state they did an incredible jobs throughout the whole season and we're super proud of how they represented us out there um but looking ahead we have spring sports have all
kicked off we have at least for lacrosse home openers on Saturday 1:00 so be there um otherwise I know boys lacrosse is kicking it off this week i know tennis had their first match yesterday um and track and field had their first indoor meet last week and did an
incredible job so we are super excited about all those successes to come good evening board members we recently had a spring week which have a which had a really great start and was really enjoyable um
starting off we had fun dressup themes which many of the students did particip which many of the students did participate in and it was really um settling and moving forward later on that Friday there was a student versus
staff basketball game which was really enjoyable i was a coach for the I was a coach for the students um did you win um let's Miss Lightner was the MVP in that going forward
um let's just say numbers don't matter but the staff did end up taking the win over the students um congratulations to them and congratulations to our students as well we were we did a fantastic job overall [Laughter]
um unified week last week we brought um awareness to our unified program dress up days were Monday comfy day Tuesday jersey day Wednesday blue day representing autism awareness day and Thursday was hat day friday which was
live unified shirts day which was students were challenged to spread kindness and also unified also will be taking their executive board to the third session of a leadership conference empowering future leaders and to end off that unified week we held
a polar plunge which is something hopefully everyone gets to experience at least once in their life um it was my first time this year you have to donate 15 or $50 to be able to jump the whole school donated as of last Friday over
$19,000 which is a great success um and I just have to say it was a great time we had a lot of fun we had over 120 kids jump um if you didn't want to jump you could throw a chicken in the water but um I did jump it was very cold but such a great opportunity um another update is
we have prom coming up on May 3rd grand March will be at 2:30 and at 4:00 the dance will be hosted at River City Extreme and tickets have gone on sale i would say there were plenty of kids up at the school by about 5:30 last week waiting to buy tickets so it was very
exciting and yeah up next we have the testing update for MCA ACT and AP tests which are all on schedule for juniors recently took the ACT test on March 20th and April and May are very busy months for the MCAs and AP
tests which will recently be taking place and yeah yeah um and then kind of a final announcement is that we will have concerts from choir band and orchestra so keep an eye out for those it's a great way to see all the
accomplishments that students have had um I know me being a part of the orchestra it's always really fun to have your spring concert uh and just to be able to see the progress from the beginning of the year to the end of the year and also to shine light on something that was really fun to be a part of was the kindness retreat which
took place um last week at Pinewood Elementary where we went and celebrated well not necessarily celebrated but had a very fun interaction with fourth graders through kindness and teaching kindness and just learning and growing
overall yeah just learning and growing overall and spreading kindness with fourth graders which is very fun um interaction provided by Mr bend Langquist um at the um high school and the program was oriented by um youth
frontiers which is very fun also um in May a number of seniors will also be headed over to Monteello Middle School to meet with eighth grader students for a Q&A session regarding life at Monteello High School and they will create a list of questions in their advisory classes for the seniors to
answer them basically like a senior mentor and a freshman seminar something similar to a course we offered this year as well and that wraps up our that wraps it up it's graduation coming up and people are
pretty excited for that so yeah any questions i just have one like um just the unified the money that was raised uh it goes to Special Olympics i just thought if somebody just making sure that everybody knew where that went yeah yeah
definitely and it was also really cool um sports were able to sign up as a team and so some of your donations actually came back to the team so I jumped with my lacrosse team which was really cool and I think we had track wrestling football boys and girls basketball it was just across the board there was
incredible participation from students oh perfect thank you questions great thank you all right now we're excited for another fun presentation next up is the Mighty Python's Robotics Team presentation please help me welcome up
to the podium coaches Lean Girtz and Gibb sorry if I pronounce it wrong and the students which I'll all introduce themselves as you come up well hello we are the Monty Pythons thank you so much for allowing us to be here today uh my name is Jordy Girtz i
am a junior in high school as well as a captain of the team uh here with me i have a few of my teammates and coaches uh up and we're going to do a recap of our season that we just wrapped up so I believe we should have a
slideshow here we go so uh the recap for the 2025 season i am not clicking through it right now we go to the beginning [Applause]
[Music] [Applause] [Music] [Applause] [Music] technical difficulties one minute [Applause] [Music]
[Applause] [Music] here all righty so if we can go to our first slide awesome
we got a a substitute tech guy tonight so thank you Dawson uh all right so this is a quick recap for our 20204 2025 season uh if we can go to the next slide so our season typically we
start the first week of January that's uh when the overarching uh group that hosts this tournament uh kind of shows the challenges for that year and so in the past we have started that week as a team this year we took a
different aspect uh took a different route and we started in October so UMC here in Monaceel had a openhouse showcase where local teams were able to uh show off the previous season's robot and that was a great way for some of our incoming freshmen to kind of see what
robotics is all about also in October the Big Lake High School hosted the conference championship which was basically uh a tournament from the last season uh hosted locally for these teams around us just to kind of give one last hurray for last season through November
our coaches were collaborating with other coaches in the central Minnesota area uh with in what we call the hub and that's basically where uh different teams work together in robotics world to uh just make sure everyone can be successful december we went to Jumpstart
and that was hosted at the St cloud uh State University uh that was put on by the Becker team and many local teams again were able to uh participate in that so we were able to take different classes and seminars uh learn about the different parts of the robotics world in
January we started our season so that's where uh the challenges for the year were released and we were able to start our build season uh on the first day that uh the challenges were released we as a team were able to join up with the
big lake team and we collaborated in our brainstorming with them that day in February again through the hub that we are in uh St michael hosted uh the spec check which means if you had a robot at that time that was uh being worked on
you could get it inspected for when you go to an actual competition and you know if uh everything's up to code and legal we also had two different week zero events uh that is uh pre-season events to uh the actual tournaments uh one was
hosted in Becker and one was hosted in Wilmer uh we were very successful at those uh nothing was counted for or against us but it was just really good practice and teamwork as we got to uh see what a actual tournament would look like for the season then in March we
were able to have our regional competition where we went up to North Dakota and as a team uh we had a great time and we'll get into that a little deeper here in a bit all right so I'm going to show you guys a quick uh recap video so if we can
go to the next slide it will play [Applause] so this video is going to have uh different pictures that we took throughout our season as well as what events they were taken at [Applause] [Music]
[Applause] [Music] [Applause] [Music] [Applause] hey
hey hey [Applause] [Music] hey hey hey [Music] [Music] down
[Music] [Applause] [Music] [Applause] [Music] [Applause]
[Music] [Applause] hey hey hey hey [Music] [Music]
hey hey hey hey hey Awesome so that was just a quick look at uh this past season so heading into our
regional competition we were hoping for 39th place out of 55 teams and the reason for that is in the past we've been at the bottom of the leaderboard throughout our competition and so we wanted big goals uh but we didn't want to take on something too big right away and so we figured if we shot for the top
twothirds that would be a good goal for ourselves when in actuality we ended up placing sixth place out of 52 teams at the competition so the question you might be asking is how did we make it to sixth place so one of the biggest reasons we
were able to be as successful as we were because of our hub conference so the local teams all around us uh specifically Big Lake Becker STMA and Raori all uh were super generous uh whether they were opening up their space for us to come and they would help us or
we could bring things that we needed to work on or they would send over uh coaches and students to our space and they would help us uh whether it's actually building or if we need help with ideas or figuring out kind of the materials that we have and what we can work with uh all of that was super
helpful we had a lot of grit there were a lot of things that we didn't know as a team we have a lot of freshmen and learning was throughout the season and so uh our team did a great job sitting down and just kind of learning what everything is uh and we're successful
because of that and through that we had great teamwork uh with many different opportunities and events that we were able to go to uh as a team we were always together and we got along and got things done so through this uh through the season we
were able to acquire many sponsors uh these are important because uh many things in the robotics world cost a lot of money and so we wouldn't be able to do what we do without of the generosity of our sponsors so our expenses this season uh
are listed out here uh in order to be registered as a team and get one regional tournament is going to cost you $6,000 uh on top of that each competition that you want to go to uh is going to cost another $1,000 and we were only able to do the one because of our
budget other than the registration equipment went to about 1,500 of our dollars just to uh buy different uh materials and tools and preseason tournaments that we went to such as the week zero events uh totaled to about
$575 then when we were going to North Dakota across hotels and transportation we spent about uh $2,800 leaving the total to about almost $11,000 which is great because we raised through our sponsors over $14,000 this
year so what's next through the summer we're going to continue working there's still some uh postseason events and so we're going to add something on the robot called a climber and which is going to allow us to score more points in the tournament uh when we lift it up
off the ground with its own apparatus also uh we are going to shoot for something called swerve drive and right now our robot has something called tank drive is it ready to drive not yet okay so we have what's called tank drive which means you can only drive in the
direction that your robot is facing but with swerve drive although expensive uh it's and kind of complicated uh we will be able to uh move faster and more smooth which will allow us to be more efficient when we're on the
field uh we have the robot here and we're going to see if we can give you guys a live demonstration we're just having some technical difficult things plugged in but everything should be working we did beat
up on it too much so you'll see here uh we have got our team members just jumping right in there uh a lot of them are what we call our pit crew uh and they at the competition are in charge of making sure everything's ready to go and if something breaks they're right on it ready to help
and when the coaches are in charge everything gets left behind so that's what happened today so these kids have just jumped in um other teams have between five 15 20 mentors uh they have the three of us we don't program this is
solid studentbuilt student programmed robot and we couldn't be more proud of them all right while they get that going uh I'll talk about what's next so a big part of robotics is community impact uh as the teams are working on teamwork and
getting together uh through robotics we are also working on helping out in our community so this summer at our at the Riverfest walk and roll event uh we will be uh participating giving uh people opportunities to kind of see what
robotics is all about and probably handing out candy or something uh similarly we're going to be uh teaming up with the Big Lake team for the Riverfest parade and in return we will also go with them for their Spudfest parade and so that's just to uh reach
out to the community uh allow people to kind of see what we're doing and how closely we work with the other teams also this summer we are going to be hosting a community ed class where we allow elementary age students to get a hands-on experience in the world of
robotics so we have some experiments planned out and that's going to be an awesome experience all right uh looks like we're still going so we have a quick video on what the video or uh what the robot is
able to do in action and so this was taken at the Becker Field they have a STEM center with a full-size field setup and so uh we went over there and I was flying the drone around so I could show you guys what exactly this thing can
[Music] [Applause] [Music] [Applause] do all
[Music] right before we get to questions uh looks like we're got some Ethernet cord going on here so we can hardwire into the robot so we and get this thing
demonstrating for you guys because it is really cool to see uh what our team has put together this year shout out to Mr isaac he is our team tech guy and programmer and so he is figuring things out for us so Piper do you want to hold up the uh
this is one of the game pieces so coral this is called the coral and on a field during a match uh there's going to be plenty of these being uh thrown around and moved around but the goal is to stack them on top of these different posts um because of our experience we
weren't able to do uh some of the more uh difficult things to do but there was a a simpler route that we could take and so we designed our robot to be able to uh do one thing but do it well you want to put it back in there
still having some technical diffic while they're working on that i guess we can fill in the the questions um I just want to say I it's hard to understate how impactful these skills are that will serve you guys in your future and how
great of a program this is um this is a lot harder than people give it credit for so it's wonderful that you guys have a great teamwork and your your sponsors everyone helping you to get as high as you did in the scores looking to a great future um and then it's exciting that
you're introducing it to younger uh kids as well um from the control side who's doing the programming so our programming is uh taken up by Mr isaac here uh he also has another buddy that does it with him Arnav Gupta uh the
two of them uh because we don't have any mentors that are able to help us with programming uh as freshmen this year they took it upon themselves to learn all of it and uh so we'll just kind of sit them down with a computer and like 20 minutes later they'll come back with
uh some new programming and it is just incredible to see uh what the two of them have been able to accomplish with no uh guidance or leadership yeah are are you guys just using Raspberry Pies or what's what are you using to control
no for the controller so uh Target actually sponsored us with some controllers this year and so they're just uh Xbox controllers uh which through programming they configured to control the different aspects of our robot also they're running all of our
program through a uh computer that UMC had sponsored to us last year and so uh many of the parts that we use most frequently are actually uh individual items given to us by sponsors then what language are you guys programming in
python or Java okay okay now people always ask even though we're the Monty Pythons no we don't use like you would use Python to do it but Okay all right so this is essentially what we can do um
although other teams can do uh all sorts of uh maneuvering and uh different capabilities of like extensions and elevators uh we're able to do uh one thing where we drop it at a low level but because our drivers are super
awesome they've become super consistent and part of that is the reason that we were able to climb the ranks uh throughout our matches willie do you have a question uh yeah I was wondering so how does scoring work in these competitions like you said there are different things like
is it like you do one thing and that's like five points or how does that work yeah so uh pointwise there are so many different things going on but a typical match is going to be about two and a half minutes long the first 15 seconds are completely autonomous and what that
means is that programmers have to uh make a code for the robot to run so they start in the same zone and if they leave the zone itself you can get points for that uh and then there's different game pieces that you can place on different
levels of a structure and the higher up you go the more points you can get so the lowest level is going to get you two points and then as you go up it's three four and five also we have there's these 16inch dodge balls and so they're super
hard to work with but some teams were able to uh figure out how to manipulate those and you could score th those either by shooting them into a basket up high or putting them in a slot down low each worth four points uh and then at
the end like we said we're going to go for a climber so around the last 20 seconds of the match uh robots are going to rush to a middle uh structure with three uh they call them cages and there's these structures hanging by a chain off the ground and if you can uh
with an apparatus on the robot use that to propel your robot up into the air and hold it there you are going to get different amount of points depending how close to the ground you can get uh so you can either park it for two points uh there's one three inches off the ground
so if you get your robot off of that that's 12 points or there's one about three feet in the air and so that because that one's a little easier to do that's only six points and so throughout game pieces and uh different ways that you can maneuver the robot that's how
you're going to get points yeah and you said that they code like right away so are you coming in with a a blank slate every time and they code that or is there Did I mishar that so uh oftentimes uh you can reuse code so each individual
match you can reuse the same code uh but year to year you're probably going to have to change some values you might be able to uh keep some of the structure that you had previously um but you're going to have to work around like all the different aspects of your robot and
the challenges for that year very cool that's so cool yeah okay so they are going to show you our autonomous which so for the first 15 seconds of the game is going to drive forward and drop
it into a trough uh which would also score us points and a simple maneuver like that is going to be very successful for your team if you can do it successfully and consistently well I got to say I'm super impressed i
mean you know Monaceel students are incredible right and you guys are but six out of 52 this year is absolutely fantastic so you really are making Monty proud um absolutely love that i'd love to hear from each one of you your name
and then your favorite part of the program yeah come on up to the microphone um I'm Kayen Jones i'm a junior and probably my favorite part is like the community that like people other teams help other teams out
i'm Piper Mattple i'm a freshman and just being able to use my hands and build something that I know will help in one way or another i'm Ella Miller and it was just like really a fun experience just to see all of us go through this and then like it's
a new experience because it's my first year and like placing sixth my first year and everyone that's a freshman and it's their first year it's like a super exciting moment because like I know a bunch of us are like well what are we going to do now because like a bunch of
spring sports are going on but robotics is still kind of a yearround sport so we're kind of like well we have to like wait a little bit until the spring boards die down and then we can jump back into it in the summer and we can get those swerve driving
in i'm Hayden Hoker and my favorite part has just been learning so much about so many different things i've explored all the different areas coding and building and lots of artsy stuff too goes into it and yeah that's my favorite part i'm Isaac Miles um I'm learning code
this year um probably my favorite part is the other teams helping us with the coding stuff because next year we would need a lot of first word i was gonna say are you guys already preparing on how you're going to hit number one next year we're starting we're starting the whole platform over
so it's going to take a lot of work we're starting it so I was wondering about those collaborative partners that you had uh you mentioned um St michael Big Lake Becker how they look at you when you guys soared you know so high in the tournament how was that received
so uh we were up in North Dakota and we were in uh communication with all these different teams and it was so cool to see um because so many of these teams were cheering us on even though they weren't at the competition uh they were uh paying attention to uh how we were
doing i know the big lake team they were having some sort of uh STEM outreach with their community and they actually had a TV up with all of our matches going on so they were showing how we were doing uh so it was cool for us that they were uh taking an interest but also
cool for them so they could see uh all the hard work with helping us and how it paid off that was really cool when a bunch of the teams like sent us like scouting lists and stuff because like we've never done alliance captains before and like getting the help from
other teams that are in our area helping us do scouting was a lot of help and so uh at the competition the top eight teams going into the semifinals are able to pick uh two teams to join them uh to complete a three team alliance for the
semi-finals uh because we were in sixth place we were able to uh well we placed seventh in qualifications and then we moved up to alliance sixth uh yes so we were able to uh pick a team to join us or two teams to join us uh but because
we frankly hadn't uh anticipated getting that far and so uh we had never anticipated uh the idea of having to pick teams and so we were underprepared but uh other teams from around our area
here uh were eager to hop on the phone with us and they went through statistics and like prior knowledge and they were on the phone with us for quite a while they were on that phone for like 45 minutes but it paid off it was super
awesome and then our alliance picks in the end uh we're incredible teams we made some great connections and we had a lot of fun awesome that is awesome something I remember is that uh Leanne would always come to the pits and
mention we got a new message and from many different teams and that was always really cool just to like hear how they were supporting us from all those miles and away and it was even for my first year that was just really cool to always see how they were supporting us
that is awesome board members do we have any other questions i'd just like to say thank you for sharing this today it's a highlight of the meeting it's great thank you it was an awesome opportunity thanks for coming
we look forward to hearing from you next year all right thank you [Applause] all right we're going to move on to agenda number seven innovation and leadership um we're going to do some building program staff shout outs
starting with director of technology Jason Borgstrom thank you members of the board superintendent Olsen i'm not sure who did the agenda Devonyie but I don't know how I'm going to follow that tough act to follow
all right so I'm just doing a quick staff shout out i promise I'll be a lot quicker than the last time if you guys remember um I'm shouting out Becky Wter she's an amazing staff member that I have she she's often working behind the scenes as our systems and data
integrationists she ensures the seamless flow of information between a myriad of systems her two main systems are schooly and infinite campus which really important systems for us uh her meticulous work on data
interoperability and principle of lease privilege uh helps our users not only get the information they need but also honor our commitment to data privacy as well while her contributions are not always visible their impact is felt through the district daily we're
incredibly grateful for her dedication and expertise in managing these crucial systems so um I like to think of our whole entire tech department as like the offensive line you don't see us until the quarterback gets smacked and then they're laying on the ground but uh Becky's definitely a microcosm of that and she does a phenomenal job and we're
lucky to have her so thank you thank you all right and next [Applause] is Superintendent Eric Olsen i have two uh staff spotlights here tonight and the
first one is uh Mary Olsen and she is an ESS here at the Monosell Middle School and I've known Mary for um two decades and I have worked with her at multiple schools and in multiple positions mary has always given her heart and soul to helping students in every position that
she has ever held uh three weeks ago I just happened to be walking uh with her right about in that hallway right about even with this uh um boardroom and we continued on down the hallway and just were talking about life and and all of a sudden it hit me um that uh she was
working well before her day and so um I asked her um what she was up to that early morning and she replied "I have to make sure I am ready for my students." And I just you know I'll never forget um
that comment and how extraordinary u Mary Olsen is as a person who stands up for kids and my second spotlight um is a message to the school board and it's from um a member of the M Moose Hockey
Association Danielle Johansson and she says "Dear members of the school board I'm ready to take a moment to recognize the exceptional dedication and hard work of Adam Hoppy um a valued member of the Moose Sheret custodial and management team i've had the privilege of observing
Adam's consistent commitment to maintaining a clean safe and welcoming environment for all spectators and participants for over 12 years adam goes above and beyond his regular duties always with a positive attitude and a strong work ethic whether it's preparing
the rink for the start of the day addressing any issues promptly or offering a friendly word of encouragement Adam plays an essential role in creating an atmosphere where athletes and families can thrive the attention to detail and the pride that Adam takes in his work does not go
unnoticed his efforts have a lasting impact on the entire Moose hockey community and it is clear that Adam truly cares about the well-being and success of those who step into the rink on behalf of the Moose Hockey community I would like to extend my heartfelt
thanks and appreciation to Adam Hoppy his hard work and positive attitude make a significant difference every day and I'm grateful for his continued service and dedication to our facility thank you awesome
all right now moving on to safe and healthy culture we're going to bring up Director of Business Services Tina Burke Holder to talk about our insurance appropriation all right good evening board uh my first item is to talk about
our insurance claim that resulted from a hail storm back in July of 2024 we had our insurance provider out and it was determined that we would have close to $7 million in damages that we were
awarded with after deductibles it was about 6.2 million that of insurance proceeds given to us so to ensure transparency and proper financial oversight the insurance proceeds will be accounted for in a separate fund
dedicated to both tracking the money coming in and the money going out for the repairs and with this process I also recommend assigning the insurance act activity to an assigned fund balance to prevent comingling with other district
funds this again this approach will be have a clear financial tracking accountability as we move forward through the repairs so I'm recommending tonight to have the board approve assigning the property insurance activity into a signed fund
balance any questions for Tina moved second moved by Jeff Hegley seconded by Mark Branson all those in favor please say I i oppos please say no motion
passes 50 and on to item B yes so we have our final look at our budget revisions for this school year 2425 all right i'll hold all right so within our district funds we
have many different funds that we keep track of different things we have our general fund and within this our capital projects fund fund five will be that insurance activity that we'll keep track of separately and our special ed cooperative which is in fund 12 is also
part of fund one when when the state looks at our overall finances but for internal purposes we keep track of them separately uh our food service fund and then also our community service fund combines with the hockey arena when the state sees our funds combined but
separately we internally we keep track of that separately and then we have our debt service internal service and oped trust fund so within our timeline right now is when we take action to approve our final revisions of the current budget so
that's where we are in our budget timeline so we'll start off with our general fund again it's our main operating fund and this what I go over first will not include the capital projects fund or the special ed cooperative fund so taking a
look first at our revenues a lot of this is similar to what was presented in January with the financial forecast our local property taxes and state sources are adjusted down with the enrollment changes due to students not showing up at the beginning of the school year that
we thought they would so that'll change our property tax levy and our state aids federal sources uh that increase again with that cops grant we received last year about half of that was uh received and spent and then the
remaining half was uh received and spent in this school year and then the other category um has interest revenue increasing as well as our wellness credit that we were awarded with our health insurance bid so
overall our revenue budget is going down slightly of 217,000 on the expense side um more changes to our salaries and employee benefits with staffing projections a lot of that has to do with
looking at our subs budgets um there's a lot of um increases to add to our sub budgets as well as the leave of absence so employees are out on leave we need to cover those with subs as well and then also our summer term unemployment was a
little higher than last summer but that will have a a revenue offset as well in the remaining categories purchase services went up a lot a large part of that is with our LTFM plan so it's kind of hard to predict when is it going to
fall in June versus July and August so a lot of the repairs and maintenance fall under that purchase service category so a lot of that increase is is that as well as um previously mentioned in January speech services transportation routes um were part of the increase as
well supply budget um saw a decrease with our technology carryover we spent uh our budget ahead of time last year so some of that carryover is reflected in this year and then capital outlay again just as you saw in revenue we had to increase
the act the budget activity for that cops grant so overall our expense budget for the general fund is going up almost 1.5 million to 61 a.5 million so what does that mean for our fund
balance um it is going down overall $2 million and that fund balance is broken up into different categories we have reserve fund balances that have the state restrictions we have the committed fund balance that's our severance fund balance as well as the
unassigned fund balance and so I'm projecting that unassigned to be about 7.2% 2% of that's in comparison to our uh fund balance policy any questions on the general fund
before I move on to the capital project fund so with the capital projects fund again where we're going to track keep track of our insurance proceeds um designated some budget for interest revenue and also the insurance proceed due to that July claim and then on the
expense side um we're starting to get some bids and quotes on the repairs uh so we're probably going to get to like the garage buildings first and work on those and slowly get a a plan for our remaining roofs and other things that
were damaged during the the storm the fund balance is just going down a little bit with repairs but again what is set aside will be used for future repairs so hopefully the next couple summers we'll get all that accomplished
our special ed cooperative fund this is where the co-op purchases monosel staff so on the revenue side uh revenue from other districts is increasing due to on the expense side um revised salary and benefit projections and then with
federal sources some of that money is being shifted back to the cooperative schools Becker Big Lake Monaceel um due to on the expense side we had a level four program that we started this year and some of that startup money was spent
last year some of it this year to get it up and running so um we just adjust adjusted that down to account for what was recognized in this school year but overall this is a a budget neutral fund it doesn't carry a fund balance so the
revenues and expenses have to add out to zero any questions on special ed cooperative all right food service fund um we didn't do too many changes on this fund we projected total meals to be about
660,000 we'll probably serve more meals than that but we just kept it the same for now we uh did update our commodity entitlement you'll see this on the revenue side and the expense side uh to account for the higher entitlement that
we'll rec will receive and recognize and also adjusting the alle cart just a little bit on the expense side we didn't really change our salary and benefit projections but we did see um more repairs this year we had some dishwashers go down we had freezers go
down uh so a lot more repairs were needed this year and because of you know the dishwashers going down we have higher paper supply costs due to switching to paper trays to account for when we couldn't uh clean the trays with our
dishwashers with capital outlay we had more purchases this year within that fund we added or bought new cafeteria tables at East View and Pinewood we also redid the Pinewood serving line so students could enter the cafeteria at
both ends of the serving line um some heating cabinets I think um so a lot of things happening this year with our uh food service fund overall i mean we did plan to spend
down our fund balance a lot of schools their fund balances were about the six month uh worth of expenditures as a fund balance limit and the state wants us to get back to the three-month so we'll be probably a little north of that at the end of this year again because I think
our meals will come in better than what we have projected any questions on food service uh community service fund um so some minor tweaks to the revenue budget as well taking a look at our levy and state aid and federal entitlements and
adjusting those a little bit the larger change will be in our other revenue for additional programming different participation NWTA and child care and also uh interest revenue that are seeing some increases compared to the original
budget on the expense side again some changes to our benefit salary and benefit projections looking at our space chargebacks making sure those are included in the budget and then just some minor tweaks to supplies and equipment as well overall that fund balance is
expected to increase about a 100,000 and again those fund balances are broken down into different categories uh so I have what I project those fund balances to be but we need to continue to watch the school readiness uh fund balance as
that is still in the red so we got to do what we can uh to kind of get that in the right direction or not get any worse hockey fund again another budget neutral fund on the revenue side um we added some time for open skate that
wasn't in the original budget and then also what you'll see on the next slide we have some add additional repairs that will need to happen this year so we will expect money from the Mon Monaceell Youth Hockey Association to come up with
the deficit that the that fund might have so we had repairs this year on the Zamboni and we're also looking to replace the cooling tower in the arena so again it's a budget neutral fund there won't be a balance so if
there is a negative fund balance or deficit in the fund balance that the hockey association takes care of that all right um debt service fund again just small change with the revised state uh entitlements on the revenue side no change in the expenditures as we
kind of know our bond payments year-over-year um but overall the fund balance will increase about 90,000 to end up just over a million and then our last fund with budget revisions is our OPED trust fund where just again minor tweaks to the
interest revenue and then with the contributions to the trust a lot of that um was with their retirey projections we also estimated our health insurance increase to be higher than what actually happened so that was adjusted down for
that and so on the expense side we see a decrease as that as similar to that but our um ending fund balance for the OPED trust will be just under a million any questions on the OPED trust
fund otherwise the last slides just have a summary of all the different budgets and the changes on what they will be and again this is for board board approval any questions for Tina this is an action item
so move second moved by Melissa Curtis seconded by Casey Root all those in favor please say I i opposed please say no motion passes 5 all right now I'll bring up to the podium director of human services Rob
Daneker for first reading of policies there's quite a list again chair Seven members of the board Superintendent Olsen uh we have a number of uh policies for first read tonight given that they're first read um no action necessary this
evening but um we'll review them nonetheless all right um so the first one um so I I should mention just up front so the policies that come for first read are the product of policy committee meetings on a monthly basis um the policy committee meets for an hour
and 45 minutes beginning at 3 p.m on the date of the first uh board meeting of the month to review policies um our work right now is centered around our review cycle of policies we're in the 500s and so that's why um most of the policies are in the 500s tonight and then we get
uh got into the 600s as well excuse me so first policy for review this evening is uh uh student use and parking of motor vehicles patrols inspections and searches the purpose of this policy is to provide uh guidelines
for use and parking of motor vehicles by students in school district locations to maintain order and discipline in the schools and to protect the health safety and welfare of students and school personnel um this policy uh was subject to minor revisions that were proposed by
the Minnesota School Board Association and so no uh no changes of substance um any questions on 527 okay moving forward the next one is 533 um there are no Well I'll just read the title first so this is our wellness
policy the purpose of this policy is to set forth methods that promote student wellness prevent and reduce childhood obesity and assure that school meals and other food and beverages sold and otherwise made available in a school campus during the school day are consistent and applicable uh minimum uh
local state and federal standards uh maintaining the M Monosella School District's health and physical activity curriculum standards in conjunction with this wellness policy will help students reach their full academic and physical potentials and achieve lifelong health and well-being at a minimum uh this
policy must meet any state of Minnesota or federal requirements as well um there were no uh changes to this policy um this was simply brought forward uh for the policy committee based on our review cycle but I will entertain any questions
that anybody might have about policy 533 okay hearing none we'll move on to 534 um this is our school meals policy and um the purpose of this policy is to ensure that students receive healthy and
nutritious meals through the school district's nutrition program and that school district employees families and students have a shared understanding of expectation regarding meal charges originally slated on our policy committee agenda to be review only uh the policy committee uh did decide to make a couple of amendments to this
policy um the first largely around uh fund balance and so the intention um moving forward would be that the fund balance of student um accounts u must remain in the positive um there'll be limited um circumstances in where those
accounts would be allowed to go negative and then later on uh we cleaned up um the notices around collection as well to be a little bit more in line with MSBA um policy models any other questions or any
questions on 534 yes so it sounds like there might be a process change in how we allow students to add on to the standard amount or
double up their meal uh request for the day does that we think that's going to affect the systems that are in place with food services um I'll look to Tina she can pause on that just to clarify the so the change
currently the policy reads that um when a student balances balance reaches zero a student may charge no more than 20 negative $20 to the account um and we're changing that paragraph where that is um in place to all alle cart items or second meal purchases are to be prepaid
before meal service begins a student who does not have sufficient funds will not be allowed to charge alle cart items or a second meal until additional money is deposited into the student's account and so Tina do you happen to know does that substantially change the process for food nutrition services
and Laura no there you go perfect thank you thank you for the assist from Tina Brook Holder director of business services and Laura Wacker Hansen director of nutrition services on the fly any other questions on
534 okay moving to 535 um this is service animals in schools the purpose of this policy is to establish parameters for the use of service animals by students employees and visitors within school buildings and on school grounds um there were some minor changes um proposed by MSBA and their
model policies um just to further clarify in policy some ADA protections that individuals using stu um uh service animals um do have based on the Americans with Disabilities Act we'll take any questions on
535 okay moving forward to 536 uh turning point ALP early graduation uh the purpose of this policy is to set forth requirements for early graduation for turning point ALP due to student medical social emotional family or financial obligations and accreditation
structure students at Turning Point ALP who qualify can be approved to graduate early from the Monosel School District uh this policy was reviewed only by the committee um it was recently revised um slightly less than a year ago in uh May
of 24 so no changes on 536 but I'll take any questions okay hearing none uh we'll go to 537 this is a uh Monaceela specific policy so there's not a uh parent policy so to speak in MSBA model but this 537
is our extreme weather and emergency school closing uh procedures the purpose of this policy is to clarify the procedures that will be used in the event that schools must be closed for inclement weather or any other emergency um there's are some minor
modifications um just to elaborate on the electronic options which may be used for notification really bring the policy up to 21st century and 2025 kind of operating standards um and then just clarifying that this decision to close a school during the school day will be at
the sole discretion of the superintendent any other any questions on 537 okay uh then we move on to 550 again this is a Monaceela specific policy as well this is our this is simply called bomb threat um the purpose of this policy is to outline the procedure that
will be followed by building it uh by administration staff and students in the event of a bomb threat at a school district building um and there was a minor modification to uh this policy um the term administration was elaborated
to say the superintendent or designate will determine whether to partially or fully evacuate a building or cancel classes any questions on 550 and for those of us who are children of the 80s this one was very real in the
80s threats were a thing not so much anymore thankfully um 551 this is another Monaceel specific policy this is early admission and so the purpose of of this policy is as follows policy this policy applies to parents who desire to enroll their child in kindergarten prior
to uh the legal entrance age of five years on or before September 1st of the calendar year that school starts this policy also applies to parents who desire to enroll their child in the first grade prior to the legal entrance age of six years on or before September 1st of the calendar year that school
starts um and so um state of Minnesota does have um in statute the uh legal age to start school and so this policy addresses that and the district must have a policy um that puts in place a process if there is to be a process
which we certainly do um and so that is the general gist of 551 but I will entertain any questions on that okay hearing none we move to 552 uh homeless student enrollment dispute resolution procedures um the
purpose of this policy is to asssure the continuation of educational placement of a student in a homeless situation during a dispute um there were some minor modifications proposed in this policy a little bit of gender cleanup from he she to they um and then also clarification
on who our district's homeless liaison is that is the director of student services um and then also clarifying that the district ams buds person is the superintendent or designate any questions on 552 at
all moving forward uh 553 students with food allergies special dietary needs the purpose of this policy is as follows the Monosella School District is dedicated to fostering the health nutrition and well-being of students with food allergies by providing education and supportive in a supportive community for anyone living with the chronic health
with chronic health conditions requiring special dietary needs such as food allergies the teaching and fostering of self-management skills is crucial to optimizing health and social normaly the purpose of this policy is to provide guidance to school district staff in these situations um again this is a
monosel specific policy as well there are some minor changes um in this policy being proposed excuse me one was um to highlight that we have changed we've recently modified the name of the food service department to now nutrition
services department and uh the food service director director is now known as the director of nutrition services um and we also modified the timeline for implementing um uh implementing change after the receipt of comp completed
special dietary statements from uh 24hour to within five business days any questions on 553 yeah could you explain the timing change for implement implementation yeah it comes down to reasonability and so uh
just for nutrition services turnaround and or in order to actually implement a change which may uh require um additional purchases of food items um 24 having 24 hours in policy that is a specific monosela policy is quite
restrictive and so just trying to be reasonable and realistic in terms of what that turnaround time would be so is five days reasonable i believe so is the policy liaison Laura Wacker Hansen nodding yes and special assist tonight from the
crowd this is great any additional questions on 553 okay uh now we're to 560 uh this is another Monaceel specific policy uh this is called restraint and seclusion the purpose of this policy is to asssure a safe school environment for students
there was one minor uh change within the the narrative um just added the term statutes to u the already present mandates so just to make sure that we're covering statutes and mandates because there is a distinction and difference from time to time and then also the
legal references uh we're missing from this policy as well any questions on 560 okay all right now we're in the 600s um 601 is school district curriculum and instruction goals uh the purpose of this policy is to establish broad curriculum
parameters for the school district that encompasses the Minnesota academic standards and federal law and are aligned with and this is one of the changes the comprehensive achievement and civic readiness and so the crux of the changes that are being proposed in 601 really have to do with statute
change from last spring spring of 24 by um the Minnesota legislature signed by the governor that changes what was previously known as the world's best workforce to now the comprehensive achievement and civic readiness goals um and that is like I said the crux of the
changes here any questions on 601 all right and finally uh we get to 602 last piece of our uh policy agenda tonight this is the organization of school calendar and school day uh the purpose of this policy is to provide for a timely determination of the school
calendar and school day um and there were if I have it correct here Evie were there any changes on this one i don't see any yeah I don't see any so for review only any questions on 602 okay and again those are our policies
for first read this evening chair Steven thank you all right and that brings our meeting to adjourning on Monday April 7th at 6:12 p.m following this we will have a work session which we'll take a five minute
break and meet back in here and our next upcoming board meeting will be April 21st at 5 6 PM 6 PM all right have a good evening thanks for coming