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e e e e e good evening everyone like to gavel in our regular school board meeting of Independent School District number
882 it is 6:00 p.m. on Monday March 17th 2025 happy St Patty's Day for those of you who celebrate um I'd like to note devonie that Melissa Curtis and Mark Branson are absent tonight all right please stand and join
me on the Pledge of Allegiance I pledge allegiance to the flag of the United States of America to the Republic for which it stands one nation under God indivisible liy and justice for
all all right um before we get our regular um agenda going wait for Gavin to put a picture up for us here and unfortunately we have some uh sad news I'll try to hold it together as I
read this but tonight we take a moment to remember and honor deck sibi a mon aell High School senior who whose unexpected passing this last week has left a deep voice for in our community Dee had a rare and a very special gift
the ability to control the energy in any room from the classroom to the locker room he was the one who could break the tension with a perfectly timed joke lift Spirits with a witty remark and remind everyone not to take life too seriously
his energy was contagious his presence Unforgettable he was more than just a friend or a teammate he was a source of laughter and a reminder of how powerful a single person's Joy can be his absence is felt deeply but his impact will remain in the stories we tell and the
smiles he left behind to de's family friends teammates and teachers our hearts are with you may we all strive to bring a little more laughter into the world in his honor thank you uh now we'll move on to approval of the
agenda so move moved by Casey root seconded by Jeff hegley all those in favor please say I I hi all those opposeed say no motion passes 40 all right we have no citizen comments
tonight moving on to fiscal stability um we need approval for our consent agenda so moved second moov by Casey root seconded by Jeff hegley all those in favor please say I I I all opposed please say no motion passes
40 next we're moving on to collaborative connections uh we'll bring up to the podium Miss Tina Burkholder Director of Business Services to talk about the right Technical Center long-term facility maintenance good evening on your agenda you have
copies of the right technical centers long-term facility maintenance plan there's the resolution to approve as well as their 10-year expenditure plann and their project listing uh so normally school districts we have property that we're able to Levy
and receive money for our 10-year plan for right Technical Center they don't have property that they collect tax levy on so they pass that on to the cooperating districts so as part of a member of that um our board has to
approve that 10year plan as well um the overall impact should be neutral to the district we had a bond payment that was coming off and then their uh ltfm project went plan went up by that amount
so that it could um be revenue or an expenditure neutral to the district so and it's just everybody has their share based on usage and access fees with the right Technical Center any questions for
Tina no so this is a resolution be resolved by the school board of District number 882 state of Minnesota as follows the school board of Cooperative School District 966 has approved a long-term facility maintenance program for its facilities
for the 2024 2025 school year in the amount of 167,000 of which district number 82's proportionate share is $ 26,45 32 the various components of this program budget are attached as exhibit a
here to and Incorporated hear in by reference said budget is hereby approved Minnesota statute SEC section 123b .53 subdivision 1 as amended provides that that if a Cooperative school districts longterm facility maintenance budget is
approved by the school boards of each of the Cooperative school districts member school districts each member district may include its proportionate share of the cost of the Cooperative School District program and its long-term facility maintenance Revenue application three the proportionate share of the cost of the Cooperative School
District's long-term facility maintenance program of each member School District to be included in its application shall be determined by multiplying the total cost of the Cooperative School District long-term facility maintenance program terms a three-year waiting average adjusted pupil units formula the long-term
facility maintenance cost shall be funded through an annual Levy instead of issuing bonds the inclusion the inclusion of this proportionate share in the district's long-term facility maintenance Revenue application for the fisal year 2024 is hereby approved subject to the approval by the
commissioner of Education upon receipt of the proportionate shared long-term facility maintenance attributable The Cooperative School District program The District shall promptly pay to the proper School District the applicable Aid or Levy
proceeds second moved by Jeff hegley seconded by Casey root all those in favor please say I I I all opposed please say no motion passes 4 Z thank you Tina all right now we're moving on
to item number eight teaching and learning and I'll hand it over to superintendent Eric Olsen to do a special shout out all right uh uh doing a couple shout outs here recently um I love leaving these for the buildings and and program leaders but it's also
important for me to give a few so that people know that I'm recognizing uh some of the great work that's going on um across the district I'm going to give out shout out to four people who I worked with during a special education strategic planning session last week um Rachel Casper um is a coordinator um in
our level four program uh Lynn sakri is a coordinator in our monello program and um John Weekley our special education and Co-op uh director and Cindy fing um our director of teaching and learning the four named above uh above continue
to impress me with their Relentless approach to making sure that special education is connected represented and embedded into our strategic um plan so during our time uh working together the four people named above provided me with much learning and several resources to
digest there's no doubt that the work they will doing will strengthen and Unite um our district across monello a keing takeaway from last week it is imperative to remember that all students and special education are our students and they are general education students
first the concept will help us all work together to provide students who need support the opportunity um to receive this Collective Collective work done across the district so I just want to give a shout out to those for people it was a really uh I think going to be it's
it's instrumental work um that's going to be added to our Str plan I'm very proud of him all right moving on to Community Education activities reorganization update also brought To Us by superintendent Eric Olson all right I suppose for this one
I'll move up here go ahead you can I got the cooker don't I Gavin thank you all right so we're doing some of realignment and um this was part of uh School Board um uh work that we had uncovered where we recently had some um activities that
were being brought um board and we were kind of scratching our head to wire these feel a lot like Community head um so I said that I would be working with Community Ed um that's what we've been doing still focusing on high quality um cost effective Recreation programs um
for all ages while stream in some of the funding and operations and so go ahead Gavin the purpose of the reignment will'll be able we'll still we're trying to enhance our Recreation but also the financial stab stability that's going on with the general fund and I say that
because we are going to um focus um our Recreation coordinator into the middle school and so um running cost neutral um uh activities and opportunities for kids and so uh we don't look at this as a um
take away we see this as an opportunity to build on some of the traditional things that we're doing but also to um find some niches that uh maybe we haven't tapped into just like we saw at a work session with the high school doing some intermurals uh we to be
looking at that um midle school as well go ahead Gavin um so just in very specific so any non Minnesota State High School league um which is 7 through 12 activities they will will move under Community aded
funding and this is something that is being done across um uh many schools in central Minnesota Mr rck Mr Mack and I have spent a lot of time um looking at some of the models that are currently out there um so we'll still be able to compete in some of the traditional sports that we are um at the middle
school level like volleyball and basketball um but we also um like three years ago and we looked at um making some reductions we already have moved a lot of our programming to 7 12 programming and it falls under what Mr rnck is leading so this is just making
sure that we um unify some of the things that we're doing more um be more attentional with our Recreation coordinator um and the responsibilities that that person um has in the district so they'll be focusing on Middle School a lot obviously still have their t-ball
and some of the things that they'll do outside of the middle school but um during the school year um a lot of the things that uh can be done can be done right here and with um a group of audience that is uh ripe to get involved because we've redu some of their
activities three years ago um impact on Community Education so in order to do this you you try to find those places that you can reduce somebody's responsibilities and so we looked at the current Recreation uh coordinator and that person is spending
a lot of time on the computer inputting things into the computer and so for the last um uh three two two three weeks weeks um Mr Mack has went around and trained all of our admin assistants um and making sure that they have um the
abilities and know how to schedule things that are from their own building so for example um if I was um Shelley Gilmore at um Pinewood and I knew there was a PTO meeting instead of now going out to the admin assistant and saying hey will you contact Community Ed and
give them all the dates of our um PTO meetings and and at Deb stoer our admin assistant would contact Community Ed we're giving um that all admin assistants the right and responsibility to take care of their own house first
now we've eliminated a middle person and it's um taking it'll take away some of the computer work that we are putting on people who should be creating and and monitoring programming rather than inputting um on spreadsheets um another piece that we'll
do with that um facility um management and scheduling is that all renters will be able to start seeing schedules and that means that if I want a request if I'm an outside renter and I want to request a facility we're going to operate much like most uh um Community
educations across the state now where they'll be able to uh generate a request right from um their their own home they'll be able to see what's already scheduled um and be able to put their um request in and then that will be um Mr
Mack will come back back here um in um April to do a more comprehensive I just wanted to take a look at this first position as it was the most imperative to me to um to I don't know if it's fixed but it's to um make better and make more unified because you guys got
to see some of the maybe challenges that would come our way if we didn't um step in and uh restructure community at a little bit um so now instead of having activities uh have to be proposed at the board level um Recreation things
proposed at the board level we'll be able to um do what we do and put it in cataloges and monitor things through Community Education so if if two people go in and try to reserve the same time how do we set precedents or who makes the decision as to who gets that
location event we'll have Jeremiah show that but we already have it built in there is a system of of um who gets criteria okay um and that can be some of our next phases I just wanted to do a small little um tidbit here today for you guys to know that this was something
that was like we moved fast and we got it to a point where we already have um changed um some major things and we'll do a second part to that but it is accounted for in the system and so um you know we have like our local high our
high school would take precedence that priority number one and then um IND District things are priority number two and then there's like four priorities right jeremi yeah yep all right um so that's how we've reduced that person's um uh role so that they
can uh uh take on uh more responsibilities with of enhancement of programs all right so go ahead yeah all right you're good um and then just finally just more updates in in April and I've already said that but we'll
have Community aded continue to uh come here and showcase the things that they are reorganizing but then also do their um um close to end of the year review um so yeah right any questions on what we've done so far it's good it's it's it's not a new
headcount it's just reorganization and optimization process so I think the reason why we looked at doing this three years ago was to make sure that we're being physical responsible and making sure that classroom um is you know classroom is
first but obviously activities is is a close second because have students engaged but um we have not made uh uh huge reductions at the high school three years ago obviously we had a little bit this coming year but uh a lot
of that is being counted for with the programming that we're setting for kids so 7 to 12 programming and now Community Ed as our umbrella for um activities not falling under grades 7 through 12 High School programming all right right other
questions thank you all right now we will move on to our winter spring activities update by our activities director Mr Gary reveg all right good evening uh first of all just want to start out by saying
there's nine schools in the mississippi8 conference that we compete in we're the second largest school out of those nine um couple years ago we were the third we recently passed St Francis their enrollment has gone down they're now the
third largest shago lakes is close to us as well in enrollment we're the biggest four schools in the conference with that said we had uh Seven Sports competing in the conference this winter uh we won five out of the seven Conference titles
and six out of eight if you count knowledge ball with the Fine Arts activity we had our first knowledge ball conference competition this winter as well um I have some slides to go over with you quickly here tonight to get you up to speed on everything that's been happening this winter which has been a
lot but first I want to thank Gavin Nelson for helping with the slides and uh Jared Hines as well all right we'll start with Fine Arts first thing uh one act we did that in January we had a new director this year Ryan sadell he's our
advisor and we had a varen JV team the Varsity performed an experiment and the JV performed Desperate Housewives of Shakespeare our Varsity missed out advancing they actually competed in sections of six schools three advaned to
the finals uh we finished in fourth in our section competition first robotics just wrapped up on Saturday and they had quite uh the experience in Grand Fork so Leanne Gertz and an gu are
our two advisers they're both in their first year we competed for the first time ever in Grand Forks they left on Wednesday they stayed three nights and uh last year I think out of approximately 60 teams we took 59th our
goal is to try to move up 10 or 15 places and uh we completely crushed our goal so uh we Advanced to the semifinals which we think is the first time in school history on Friday we were in nine
competitions and we won eight out of the nine against other schools and when you're competing you're in an alliance with three schools versus three other schools so when we were competing we won eight out of nine which is pretty cool and we finished six out of 52 high
schools up in Grand rap or grand uh Forks so pretty cool um that they had such a an outstanding experience up there that's awesome knowledge bow I kind of briefly talked about that but our adviser is Courtney roach she's been
working on increasing our participation they mainly compete on Saturdays so it's almost every Saturday in the winter so that complicates things when you have students that work um but they compete on Saturdays we had a conference Championship this year and we
won that and our top team was Henry stebner Dawson B he's over here in the back Nick green and courage Nerin Jo so those four went on and we're all conference in for for winning it for monol high school so Dawson's here
congrats Deca state tournament our adviser is krie grber and the season just wrapped up on March 4th we had 22 students compete at Deca districts um Danny paay lemis took first
an integrated marketing and Ryan Eckerman finished first in restaurant and food service management and we had 12 students that advanced to the state competition representing us this year in Deca math
team um our advisers are two of the Math teachers at the High School Mrs shener and Mr Ringle we had a young team we had 17 participants and they competed in five math competitions this year uh Braden Ray Ray was he's a 12th grader he
was our top scorer he finished seventh overall in the competitions that we participated in and we compete against Elk River St Michael an Andale in Big Lake all right now with our winter sports start with dance team they're the
first to start first time in school history we advaned to the state tournament coach Brien has this program competing at a high level we were consistently in the top three in our conference in both high kick and Jazz and like I said we
Advanced the state for the first time we won the section in jazz and we finished third in high kick I believe there's 12 teams at sections and three in each category go to state our Jazz team then out of 12 teams in the state tournament Advanced to the finals and they were in
the final six so outstanding season for a dance team girls hockey we Coop with stma and we advaned to the section semifinals again this year we play in the lake conference and we had another
competitive season and Coach Bean did an outstanding job in her second year as our head coach Boys Hockey we went undefeated again this year in the conference and we lost for the second straight year in the section final to Cathedral uh was another fun season of
hockey at the Moose shered Ice Arena our team ended with an impressive 234 and one record boys swim and dive they also went undefeated in the conference just had the state tournament as well and we
finished 10th at state earning All State we had Gabe McDermot he was seventh and Diving the top eight in each event are all state Sam Martin was sixth in backstroke and Sam is a sophomore he broke two school records and we have had
a really strong swimming program at monol high school for him to break two records this an amazing season for him and he's only going to get better and that was in the 200 IM in the backstroke and then our 400 free relay finished sixth at state that was Ethan
badart ball Santiago Castro Lincoln heckendorf and Sam Martin so another strong swim season for the Magic in wrestling boys and girls um a highlight this year we sent three wrestlers to the state tournament
Jasmine Doner who's a senior she play placed third and Rose Angel verret placed ninth Payton Rika Advanced the state at 133 pounds for the boys and Ethan fiser who transferred here he moved his family moved here from
Wisconsin he won his 100th match during the section tournament this year and he'll be back he is a junior gymnastics again a really fun season for the gymnastics team seconde head coach
Lisa Moran and her staff led her girls to an amazing season we won the conference we won the section tournament and we finished second at the state tournament Lauren Hansen won state in three events which is amazing she won bars for the state she won the floor
exercise and then she was the allaround state champion for class a gymnastics uh Keaton noi she placed fifth in all around she was third in bars and eighth on the floor Lana beckin she placed eighth on bars and 11th on
vault and Sienna zapa she placed 17th on the beam and all of the girls will be back next year Lauren was a junior for us this year so we will have a strong team again next year girls basketball
just finished um at State this last uh week here finished 29-2 on the season we won the Mississippi 8 we won the section title we Advanced to the state tournament for the first time since 2014 coach Gan and Coach balder lenu
were both named section coaches of the Year boys basketball finished the season 24 and5 they just wrapped up the season on Friday we won the Mississippi a conference we Advanced to the section final uh we were beaten by tatino Grace
I believe they're the three-time defending state champs ranked number one in the state and uh we led the whole first half they tied it at right before halftime and then they just went on a run in the second half but uh we played a great game at St Michael on Friday
night coach nman was selected as section coach of the year for the second straight year couple highlights two seniors I want to just give credit to Jackson Soko joined our 1,000 Point Club you have to have a great career to get 1,000 points in high school and Trayvon
singer a senior point guard he scored 50 points in the game at Rogers this year our school record is by Matt Todd is 52 points so he's just one point off the coyotes our adaptive team coach
Graham led the coyotes to their first state appearance in floor hockey we have a very young team we finished year nine and three uh we also Advanced this past fall in uh soccer and monacello Jr AJ
Joseph giving him a little credit here tonight he moved to goalie he was a defenseman it was his first year playing goalie and he excelled in that role for the coyotes it's fun watching them play and then uh some spring updates
just real quick we're just getting started we have two new head coaches first one Mike Klein he takes over as our head boy tennis coach he's been a longtime assistant coach and takes over a strong team last year we tied for the conference title and we were second out
of uh the section teams that we play just missed out on state so we look to have a strong team this spring and then Derek sibi uh Derek has he's our new boy golf coach he's been an assistant for us on
the boys hockey staff for the moves and then Tyler Anderson who's alumni he's going to join them it'll be his first year as assistant coach as well so both golf coaches will be new this spring and then just finally just a quick update on
each team baseball officially started today uh softball started last week uh boys and girls golf both started today girls track and boys track they've been going um girls lacrosse and boys
lacrosse they will start um first week in in uh April uh boys tennis will start next week and then adaptive softball we weren't sure if we were going to have enough uh players and uh we found out today we will We C up with St Michael
and buffalo and they practice and play over in Buffalo and then finally we will have an Adaptive bowling team as well and we have strong participation numbers in Bowling all right any questions do have a question for you
Gary yeah you said we're the top District in our conference in terms of numbers second in enrollment wise in the conference y okay what does that look like and what does that mean in terms of staying competing at the single a level
versus double A yeah great question um it hasn't officially come out yet uh the high school league looks at enrollment every two years and two years ago when they did it we were number 66 so when you're number 66 in most team sports the
top 64 in the big class um our enrollment came out uh just a couple weeks ago and we are number 63 now the reason we're 63 is because they look at your current 9th grade through 12th grade and then you're set for two years
um it looks like we'll be in the big class for most sports not all but for most okay some of them we already have been but it looks like a lot of our team sports will be moving up a class which means we will probably play schools like
in sections Morehead Alexandria Brainard Maybe St Michael Buffalo um the bigger schools in our area that would create a lot of work on your part cuz that's all new scheduling yeah probably the hardest part is already had the schedules done for next
winter so now I'll try to uh work in a couple bigger schools that we might see in the postseason right not a question but it's just so fun to see you up there beaming and talking about uh the programs that you are so instrumental and and leading
so um I know that kids uh have enormous opportunities here in monel because of you and we have state-of-the-art facilities because of what you guys did back in 2015 so we've got great great kids and great coaches I'm very fortunate yeah super accomplished yep
wow yeah I was going to second that as a positive reflection on the students and the staff and the community as a whole uh how great everyone's doing in this so yeah hopefully the winning will continue in the spring awesome thank you thank
you all right now we're going to move on to Innovation and Leadership our first item is our 2025 2026 budget assumptions like to welcome up Director of Business Services Miss Tina bur holder that looked
wrong you was your I didn't see the black readed the blue it's fun to watch so tonight coming to you board members on our budget assumptions for 2526 we kind of went over some of these
with financial forecast scenarios uh so just looking to go over them again to help continue Define the budget process uh for next year so where we're we're at in the budget timeline this pink box where we're going through Staffing projection
trying to get Staffing assignments finalized for next year and looking at Supply allocations at our building and Department levels uh with enrollment assumptions we have an enrollment projection of the bodies in the buildings and this uh
table includes the Early Childhood uh enrollment projection as well um versus what is the enrollment projection in terms of budget we don't tend to see the revenues on the kids that are in the buildings as we lose enrollment
throughout the school year and also the enrollment projections the First Column include students that are in our Cooperative programs and some kind of flow in between the building programs and the Cooperative programs as well so just trimming that enrollment projection
down a little bit a little bit for Budget purposes and then on the revenue side so we found out the last day in February that general education Aid will increase at 2.74% for next
year summer unemployment funding ends sometime middle of next year it's still up in the air if we'll get additional one-time money to fund the whole year or what they will do with that so that's still a little bit unknown looking at our state special ed estimates and
looking at doing some program shifts and um so we're still tweaking that state special ad number the Rev compensatory funds with new the new funding formula right now it is decreased uh 300,000 so that is in the forecast and again that
is unknown the governor is recommending another year of hold harmless with compensatory funds which would get us back to that 2 million versus the 1.7 million but again that's still unknown and then we have other federal grants in place yet the grow your own
student and adult mtss yst non-exclusionary discipline mentorship and intro to Ed on the expenditure side with Staffing we will be reducing 6.9 FTE based on enrollment projections and then
again with special ed staffing needs looking at the speech ftes educational support uh positions and the programs and uh again looking at additional shifting of the co-op programs to monacello also on expenditures we
typically see three retirements and we've had seen three retirements on the general fund side where we will see some savings the salary and benefit um projections are based on board parameters and estimates because we have a lot of contracts that won't be settled
for next year and we do know we have a health insurance cap at 13% for next year also uh we have other expend whether it's supplies utilities Transportation could increase anywhere from 0 to 10% we won't have to borrow short-term
for cash flow we will get 90% of our Aid in the first year in the year that it exists and 10% after but as the state looks at Future budget shortfalls it could be something that we could see in two or three years if they want to try
to balance their budget they might do some gimmicks where we only get 65% of our Aid during the year and 35% after so then we would have to borrow shortterm and typically that is about the cost of a FTE uh our total expenses will probably
be 0.5% under budget we're normally pretty conservative with our budgets fund balance assumptions we have our fund balance board policy where we try to be within 8 to 16% we have an assigned committed Seance fund balance
where we are spending that down for any Seance payments that come due and our carryover assigned balances will be awarded at 50% for one more year and then we will not have those carryover Supply budgets with our buildings and last we'll utilize our
trust for our non-certified employee retiree Insurance costs have a budget alignment plan of $1.68 five million so with that forecast it gets us to that 8% at the end of the 2526 school
year any questions or this is a board action to continue the budget process any questions from board members no we've gone through this a couple times already thus far so that's how we're aligned with these numbers
here this is an action item moved by Casey root seconded by Jeff hegley all those in favor please say I I I all those opposed please say no motion passes 40 thank you Tina all right now we're moving on to the second
item in innovational leadership I'd like to welcome to the podium superintendent Eric Olson to go over New School start time feedback from family students and staff all right it's important to continue to be in front of you um as we made a big shift this year and make sure
that uh uh you continue to be um briefed on any new information and so we did do some um surveys so I'll start about the um school start time change so I'll start with just reminding everybody that our goal was not just to make a change
to make a change but this was a change that um had been long sought after um in the monos solo School District um by um leadership before me at least uh two separate times um in the last 20 years
and so the rationale for wanting to change School times is always uh based around students and um the new start times um are more aligned with the developmental needs of students and optimizing learning conditions and supporting their well-being that's what
most of the research that you can find would be supportive of um and so speaking of research uh it shows that aligning School schedules with students natural um sleep patterns u in improves academic performance mental health and
well-being the new start times aim to enhance concentration attendance and sleep habits for secondary school students so one of the things I'd like to do as a a future is to really dive into some of our behavior and our um attendance um I think that is important
data that U we've been seeing academics from uh director of teaching and learning I think it's important to see some of the other people pieces that um that we um have been monitoring this year uh including behavior and attendance and I'll tell you just speaking of attendance um you if you've
been following our um magic newsletter family newsletter that goes out I've been highlighting attendance every month um and showing the data to family so that they can um hopefully own attendance as a family um piece because you can talk about attendance and the benefits but until tell families also
talk about it to get it give it that wrap around care that's when you can see some great movement and we have our Alp um who has um near had their best attendance ever um and since i' I've been here um and so we're getting close
we're in the 80 percentile usually with attendants at at um the Alp um and prior to that uh they were anywhere from 30 to 50% attendance um I will also say that 90% is a is a really um big Benchmark um
research will say that if you're at School 90% of the time um that you're creating healthy habits for yourself um for your work um uh experience as you grow older um and or post or do postsecondary so 90% is a benchmark
that's um used in education and um we've only had one month districtwide where we were lower than 90% um so we are um uh ahead of any of the other years that I've been um collecting data so um I think our attendance is going to be one
of our key um our key uh pieces of information that we'll be able to hang on um next slide just a reminder um just looking at very specifics about uh whoops sorry Gavin I can do it can't I oops um just a reminder of what the
old times used to look like um and see how that it was a big change so while I talk about the advantages we'll also um be able to share several points of um of stressors that come with the new start time changes so as I look at these times um U one of the things that I'd like to
point out um right now would be the efficiencies of these times so if you look at the start times of last year there was an hour and 40 minute difference between when the first bus dropped off at the first school to when it dropped off at the last school 1 hour
40 minute difference and now our difference is 25 minutes and so um that is a very efficient um bossing system and one that I think we can be proud of especially after you worked and had me work I should say with h the director of
Transportation uh to make sure that we were um getting our um our times Down Under that hour so we've worked hard to um make efficient uh Transportation times um and that goes right along with some of the efficiencies that we're seeing with these uh uh start
times all right so when we interviewed families um uh staff and students we we put them Just into two categories uh we lumped all of our family data into one we had 533 responses and um I have
questions there for you to look at um but you know we really tried make them very simple questions so that we could um see if it was um if it was a positive change a negative change or it was in people were indifferent and so I think if you looked at the first question with
families has it been a positive or low impact change for your family um 55% say yes and then if I add the indiff ones um that means that we are um you know 76% are finding the start time change to
be positive um and then you ask the reverse to just make sure people are reading it correctly because you should have the exact same um answers if you ask the reverse if you're uh um creating quality uh data um collection and so um
have the school and uh the changes in school start times been a challenge for your family and so you would hope that it'd be no and indifferent would equal around that 75% and if we look at no and indifferent uh you can see actually it goes up a little bit so um I think
that's that's good for us to know and anytime you're making decisions and you're hitting um high 70s to inside the 80% population um I mean it's it's going to be hard to do something in this District where everybody would be satisfied and we'll see that when we get
to some of the um the specific pieces of data here in the next slide but for right now I'll just also share staff and student I think if I had to do the survey over uh devony was a huge um helper driver of the survey and helping me put this together but I think I would
have maybe pulled out staff and students separate um and and had a third subgroup but for this one um we did have we wanted to get uh students all the way down to third grade and I have received some feedback that maybe that was a little too low but I thought hey let's
prepare him for the MCAS do some technical reading make it real life uh applicable I always hate saying that word in public because I not it very good so there we go but um uh so staff and student data have the
changes in school start time has been a positive change for you so that was that same question for um students and staff and um our yes and our indifferent our yes being that 48.8 and then that indifferent being 30 uh% so once again
we're getting um deep into the 70s per almost 80% and then once again Ask the reverse have the changes in school start times been a negative change for you and we have um our yeses um that are the
51% I'm sorry have the schools been negative for you and are uh our nose are the 51.6 and the indifferent are the 25 so we're getting in that mid 75 so it just looks like the data is uh mirroring and and doing a a good job of people reading the question understanding it
and answering um with the same type of response no matter how it was asked so I'm just going to go on this next slide and just kind of maybe summarize but I like I'll just kind of pause for a little bit I think it's kind of cool for um everybody to spend a little bit of time um these next two
slides are are kind of kind of cool because it uh this one's the summary but then we have very specific uh student U information and family information coming up so I'll just kind of summarize this um what families are saying is that uh increased sleep um better rest for student um
especially teens um we know that's not the case for everybody we know that with those that 8:00 start time um we know that our elementary students are getting less sleep but that goes along with their biological rhythms um so it's it's
um looking like families are seeing that um that sleep is at least being a little bit slower for our second solar start for a secondary families um more family time I mean it in my mind it comes down to mathematics and um our school day is
ending earlier and so mathematically you should have more time with somebody in your family um and it's hopes that U families can work their schedules to um you know maximize that time and what they do together um improve morning routines um so several families found
that new schedule streamlined their morning routines um everybody doing the same thing working together I'm not having that big leg I know back when we had the old times I would hear from families like I'm dropping my middle school off at 725 and then what do I do
I I'm I can't leave my um my six-year-old Home Alone um and so um you know they would go in with them or go to magic adventures and you know that was a big gap of time an hour and 40 minutes like I shared at the beginning that you'd have to or get to do something
with your your children but um that is maybe um was a little taxing so we're seeing that these um t uh time changes have have been really good for routines and logistics for a lot of our families um staff and students um approved
alertness um I know our high school teachers are really liking what they're seeing first hour is a is a lot different this year for teachers point of view through High School teachers and I know we have a lot of connections on the board to high school teachers so it's um making sure that you have time to see this data and then go ask people
to how they're really feeling um with those relationships that you have um yeah so students are also saying better scheduling and time management um as well as staff um enhance student and family well-being and improve behavior in daily
routines now there are some challenges and so if we look at what are the challenges um um families are saying that increased sleep deprivation um especially in the elementary students so yes our students are starting earlier and so some families are seeing the the
reverse effect of what our intentions were our intentions were to be with the biological rhythms of younger students and um we know that um not everybody follows Subs um the exact same sleep patterns it's um it's just like any type of research uh um the majority would be
following those but not everybody um Child Care challenges and increased costs um we've also seen that um on the reverse effect though because if they had morning um time that they needed child care that was um I've seen that as
a a reverse too but for this one people were saying it was a challenge um we all know the busing issues to start out the year were very challenging and so um Mary knew in January but this fall was rough for us so we had to really push in and and um uh it took about uh two
months to get it settled um we did have a bridge that was out as well but um uh there's no doubt that that key challenge um is rightfully shared um staff and students um some of their challenge waking up early lack of
sleep people are saying you know the the uh secondary isn't late enough um but um anybody who was on that committee um in here and I know Jamie attended sometimes um and we had other board members who were on the board at that time um attend
um as well but um our intentions were to make sure that our secondary got a little bit later of a start because we felt like being in school um for a um 7 uh 25 start was was was was early for them um but impact on family schedules
Child Care um is a challenge um from what staff and students are saying uh reduce preper instructional time staff members particular teachers Express concerns about having uh less time for Preparation before before students arrived that would be an elementary comment because actually our secondary
have the most aligned um time we've ever had um because they used to start at 730 and they showed up at 7:15 so that was only 15 minutes so I just want to make sure you understand where that would come from and that one right there would come for elementary there's no doubt uh when I was a principal at the
elementary and we didn't start until um 9 um I even remember 910 when I first was principal um you know we had um and if staff came at 7:30 they had a big chunk of of um time um to to work to prepare so there's no doubt that's an
elementary challenge then I'll just let you look at some of the um cute feedback um specifically you can kind of just pause and and and look at this and we'll make this available for all of our families and on our website as well but
um I think these are you know just exact quotes of of people putting time into um sharing what is working or what's not working for them it's pleasing to note that some of the families are stating that it it does help with their child care cost so that
was pleasing to hear and then on you don't have to switch it but on one of the uh key um positives it did say that there was less fatigue in the afternoon and I imagine not only for the high schoolers but for the elementary that could have been a true issue so students
and staff said that that was great to hear sure you you nailed exact ly what I would have felt as a person who was in an El building in the district for 10 years I would say the afternoons were more challenging for our students and then um this page is um
staff and student feedback so you can see that they calling themselves out as a teacher this one was my favorite of the the whole um data collection just because I love hearing the voices of kids and I mean pretty cool to be a
school district that values kids enough that we you know research or we um sent servies of down to third grade I think that's neat to capture their voices people did a great job um of taking their time and and sharing where they're really at with this and um I think what
we can do is takeaways we continue to talk about it um this is something that you're wanting me to dive in and ever have you know open tow Hall meetings to try um we didn't collect emails we wanted to be anonymous so that people could give us true feedback but um you
know I do know that we don't have everybody we're nearing that 80% that are indifferent or it's working so that means that we know that we have 20% that filled it out that doesn't mean that everybody filled it out but it's a pretty good sample size when you anytime
you get over five 500 I mean that's a a good sample size for us any any uh questions and then obviously a big huge I just want to before I forget just to say thank you to all the families who filled this out um if they're watching online or we'll make sure that we put it
in our communication um I know it takes time to fill out surveys and sometimes parents or all of us feel like we're surveyed to death um but it's really important to be able to get feedback um in you know this type of scenario especially with this big
change know the busing we went through a couple rounds of redoing routes and updating that I think it's in a couple months he's going to come back and give us another update is was that planned or like an end of year route up to see what they'll do an end of the year yep so
more in that uh May or June do it yep all right yeah it'd be good to hear his uh input and yep other things are running into on updates they make for next year as well so we had our first district we had our first districtwide um meeting last week so um I I'm
probably the person right now who oversees transportation and um and so I work with um Joel kungl all the admin assistants all the principles and we meet three times um during the Spring all the way through the summer to make sure that we're ready for um for both
summer school and the school year and so we did our first meeting and we just go through all the nuts and bolts what's working with the times what's not working um any changes any tweaks that we need to make um getting our letter and communication out for uh people to check their parent portal and and their
boss times and make sure everything's right and then we're going to have everybody register this year for transportation again we feel like most school districts are getting the best data when they have people uh registered every year um I know that's an extra you
know layer of time for families but um what we're noticing is that um people who don't take the time to do that and there's changes then there can be frustrations that that they feel like um we should have known that that change and we'd rather have it be on the onus
of the families we'll communicate it many times and just make sure that we um uh start fresh every year with new data just in Cas a lot of people move a lot of people have different cell phon and it's really important for safety to do this every year and most districts as we
did our research are doing it every year so um parents will start to see that uh letter coming out in April and then in newsletters several times after that so and phone blast and we'll do it multiple ways so you know the last time uh we met
with Joe kungle he was already talking about next year and how he was excited because there's even some more tweaks they can do through the summer to make bus rides even more efficient shorter so it's something that's constantly on his mind of how they can tweak and make
things better for the students so yeah thank you all right now we'll move on to safe and healthy culture and like to bring up Director of Human Resources Rob Daner for the second reading of our policies
right chair Cen members of the board superintendent Olsen uh this is second reading of policies for March uh we have I believe 10 to bring forward tonight for second read starting with um policy number 515 this is the protection and privacy
of pupil records um we uh revie the policy committee reviewed this on March 3rd uh due to our review cycle we are in the 500s in our review cycle uh also this one there were some minor legislative updates and clarifications provided by the legislature last spring uh so the purpose of this policy uh the
district recognizes its responsibility in regard to the collection maintenance and dissemination of people records and the protection of privacy rights of students as provided in federal law and state statutes uh this is some good reading about 30 pages long in this policy any questions by the board on
this one at all all right moving on uh policy 519 brought forward uh due to our review cycle interviews of students by outside agencies the purpose of this policy is as follows there are occasions in which persons other than School District officials and employees find it
necessary to speak with a student during the school day student safety and disruption of the educational program is of concern to the school district the purpose of this policy is to establish the procedures for access to students by authorized individuals during this school day um and there are limited circumstances in which this would be
authorized to occur uh building principles are charged with the day-to-day oversight of this policy or implementation I should say of this policy uh the policy committee did make um some minor tweaks to the msba draft after consultation with uh District legal
councel any questions on this one okay hearing none moving to 521 uh brought forward this is student disability non-discrimination brought forward uh through our review cycle and also some minor leg legislative updates from last spring the purpose of this
policy is to protect students uh excuse me protect students with disabilities from discrimination on the basis of disability and to identify and evaluate Learners who within the intent of Section 504 of The Rehabilitation Act of 1973 need Services accommodation accommodations or programs in order that
such Learners may receive a free appropriate public education otherwise known as fape any questions on 521 okay continuing on we are at policy 525 brought forward uh through our review cycle work uh this is violence
prevention applicable to both students and staff the purpose of this policy is to recognize that violence has increased and to identify measures that the school district will take in an attempt to maintain a learning and working environment that is free from violent and disruptive behavior the school board is committed to promoting healthy human
re relationships and learning environments that are physically and psychologically safe for all members of the school community it further believes that students are the first priority and that they should be protected from physical and emotional harm during school activities and on school grounds buses or field trips while under District uh supervision any
questions on 525 at all okay moving to 526 uh this one brought forward because of our review cycle work uh this is hazing prohibition the purpose of this policy is to maintain a safe learning environment for students and staff there's is free from hazing hazing
activities of any type are inconsistent with the educational goals of the school district and are prohibited at all times any questions on 526 at all okay moving on uh next is policy 528 student parental family and marital
status non-discrimination uh brought forward through the work uh by the policy committee on the review cycle the purpose of this policy is as follows students are protected from discrimination on the basis of sex and marital status pursuant to Title 9 of the educational Amendments of 1972 and the Minnesota Human Rights Act this
includes discrimination on the basis of pregnancy the purpose of this school district policy is to provide equal educational opportunity for all students and to prohibit discrimination on the grounds of sex parental family or marital status any questions on
528 okay next is 529 staff notification of violence Behavior by students uh this is brought forward uh through the policy committee's review cycle work the purpose of this policy is as follows in an effort to provide a safe School environment and the assigned classroom teacher and certain staff members should
know whether a student be to be placed in a classroom has a history of violent Behavior additionally decisions should be made regarding how to manage a student the purpose of this policy is to address the circumstances in which data should be provided to classroom teachers and other school staff members about students with a history of violent
Behavior and to establish a procedure for notifying staff regarding the placement of students with a history of violent Behavior any questions on 529 at all all right moving on policy 530 uh
immunization requirements brought forward by the policy committee's review cycle work the purpose of this policy is to require that all students receive proper immunizations as mandated by law to ensure the health and safety of all students uh this is a very evenhanded uh policy
um includes options uh opt out um standards as well I should say any questions on 530 okay policy 531 um this is the Pledge of Allegiance policy and brought forward by our policy committee's review cycle work and just
up front we'll share that there are no changes proposed to the current Pledge of Allegiance policy which purpose is as follows the school board recognized the need to display an appropriate United States flag and to provide instruction to students in the proper etiquette display and respect of the flag the
purpose of this policy is to provide for the recitation of the Pledge of Allegiance and instruction in school to help further that end any questions on 531 okay and finally we are at policy 532 the use of peace officers and crisis teams to remove students with IEPs from
school grounds brought forward by uh policy committees review cycle work also through some minor legislative updates last legislative session the purpose of this policy is to describe the appropriate use of Peace offers and crisis teams to remove if necessary a student with individualized education
program from school grounds um and that's necessary because students with individualized educational programs um do have more legal protections than other general education students in the school environment any questions on policy 532
okay and it's once again for our audience uh the policy committee meets monthly to review generally about 10 to 12 policies for review every month um their work is diligent and there's a lot to read that first policy 515 was legitimate 30-page document uh regarding
the ins and outs of U student data privacy so it's not always the most exciting reading and so the policy committee does um a lot of work so these are for Action tonight Cher c well I just have I mean Rob work that you do Jamie Casey Mary um policy I mean
we used to laugh because um it just felt like they never end I mean Jeff and I would say that and but like literally I can't the the ones you're peeling off policies like we've never done before and like a but I get to see the behind the scenes and like the hours that it takes to get to this point um is
tremendous so I like look really look up to this crew and how you guys are doing this cuz I've never seen it at this level in the last couple I'd say last two years it's been this way and we've we've never um had that before um even when I would be a principal would just
we would see this amount of policies that you're getting at the building or at the policy committee level at the board level and then Rob takes them uh with uh um at the admin business level so all admin see these it's not just in the Still of the Night where it's um
being three hole punched and put in your your your three it's like part of our culture now and I just I have nothing to do with that it's I'm all you guys so I think we're even down to uh punctuation at this point yeah I want to say we are
if it wasn't for Rob bringing his structure and behind this you know I don't know if we get through the amount that we do he supports him on that too yeah yeah he's brought a great structure and to keep us on track and making sure that our school district's updated you were going to kill me let's just be
Jamie is like my structure was not going to work for her so this is so good that we up I just sat quiet and watched I do want to recognize devony Moore though devony does a huge amount of work behind the scenes for uh prepping the policy committee agenda and reviewing with me U monthly the the policies to
bring forward on that agenda so and she does a lot of the leg work actually in putting the um the documents together as well so thank you to Devon and just so everybody knows there's multiple copies of each document so we can compare the differences and make uh valid and educated decisions
it's a lot a good point Mary it's not just our policy see that's the 30 page document we're also comparing it to the msba and our working copy and so there's there's more reading than even just that and without Rob and devony it would not
be possible to do yeah all right board members this is an action item so moved second moved by Casey root seconded by Jeff Hagley all those in favor please say I I I all those opposed
please say no motion passes 40 thank you all right and that brings us to the end of our meeting we are adjourning our meeting at 76 p.m. our next school board meeting will be Monday April 7th at 5:00
p.m. have a great evening e for