e e e e e e e e e e ready
down welcome to the February 10th 2025 Morehead Independent School District 152 school board meeting it is 6m I'm calling the meeting to order starting on my left please Bergen present Mark wart present stephus present Berard present Borland
present vote present thank you Item B please stand for the Pledge of Allegiance the pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and
justice for all preview of agenda Dr lunik uh there are no additions or Corrections recommend approval thank you I have uh item D suggested resolution to approve the agenda as presented Keith move to approve the
agenda as presented thank you or Lee a second thank you have a motion by Keith second by L Lee any further discussion on this Cassidy um yes item where we vote on the
budget um do we need to take that off and wait for further updates um I just lost it no because it's just an update to the current budget year budget revision okay
it's not the actual budget for got it thank you any further discussion on that on favor signify by saying I I I those oppos same sign the motion carries item e we are proud this is the time during the
meeting we get to recognize outstanding achievements of students staff and community members after an Honor's name has been read they will accept their certificates and a photo will be taken we are proud of Tiffany Nagle principal
at SG R Reardon who is the recipient of the western division leadership award given in the Minnesota by the Minnesota Elementary School principal Association Meesa this award recognizes Tiffany's exceptional leadership dedication to
fostering a positive School culture and commitment to building a strong relationships within the school community [Applause] moving on to item F public form I see
there is no public form requests de that is correct thank you item two consent agenda all items on on the consent agenda are considered to be routine and been made available to the school board at least two days prior to the meeting items will be enacted by one
resolution there will be no separate discussion of these items unless a school board member so request in which event that item will be removed from this agenda and considered under separate resolution solution to the extent possible School Board member inquiries on the consent agenda items
are to be made directly to the District administration prior to the time of the meeting item a we have superintendent we have number one approval of the February 27th I don't think it's the 27th it be March 27th correct
du or January I'm sorry oh yep January 27 2025 school board meeting minutes Item B we have business and administrative Services we have number one family medical leave number two change of contract number three resignations number four retirements and
number five new employees so the motion we have on uh the suggested resolution is moved to approve the consent agenda is presented Dave so moved thank you Cassidy
second any further discussion on this seeing none all those in favor signify by saying I I those oppose same sign that motion carries item three new business Dr
damer um thank you um cam William Bach is here tonight to talk about the revised uh fiscal year 2025 budget and you also discuss budget projections for fiscal year 2026 2027 and 2028 thank you I make sure the
microphone's on cam please there we go thanks for having me um feel free to ask any questions as we go along I'll just be going over the fy2 um revised budget it does have the
FY 26 27 and 28 um shown as well but again we'll just be approving the FY 25 current year um budget so the first slides here are just going over the revenues and expenditure
summaries um and these are are just what consists in each line and I'll kind of go over those focusing more on the slide five here which we'll move forward you can you can always go
back and and review some of these and what consists in each line and these are the expenditures here um but we'll focus in on this um this revised budget summary the highlighted column is your fy2 revised
budget and um just note that the Cost Containment strategies are not included in this this is only um what we currently have projected as it is today so I'll just go kind of line by line uh starting with the revenues
property taxes uh we had a decrease uh in comparison to the adopted budget of 200,000 and that's just due to a levy adjustment the tax credits in the line four are projecting higher so the
projected property tax is lowered as a result of that um about 200,000 is what we are anticipating um line two local sources that's your interest medical assistance
Revenue tuition local grants um e- rates rebates things like that and that's seeing a decrease mainly due to the medical assistance Revenue being decreased about 300,000 and the reason
for that is our FY FY 24 actuals were um a little bit they were higher than than um normal years but that was because of past year settlements being included in that year and we were projecting in the
adopted budget um with those numbers and so we backed it about 300,000 to be more on the conservative side of things um also the Medicaid rates dropped from 60 to 51% after covid um so that that's
another factor that we factored into that line our interest earnings werejust said about 100,000 in that line as well based on our current year Trends and Student Activity used to be
included in that line but now we've separated that out so I'll talk about that when we get to that on line eight um the General Ed Aid line three that's our main source of Revenue and that's
going to be our um basic formula of 7281 per ADM and again our adms are our average uh daily membership in which that's how we we record the students and track them throughout the days and uh
that's how we receive our Revenue um we adjusted that about 1.7 million due to uh about 150 ATMs increased compared to the adopted budget which had a more conservative
approach uh yes L I was wondering if in this General Aid if this is state or federal money this is State this is all state money yeah the federal federal aid is on line the federal aid is all by itself and that's all the federal money
that we get is on that Federal Aid Grant Line correct okay perfect thank you um so yeah so the December Mars enrollment numbers is what we we use to to increase those numbers
for line three we also had an additional 300,000 hourly uh worker unemployment claims so we increased that about 300,000 to uh that's what we paid out in fy4 so we see that reimbursement coming
through in fy2 and uh $71,000 in PA professional compensation for the state um the state required PA professional training and we we spent that those funds in FY 24 and
again we get reimbursed in fy2 so I added those as increases as well on the line four other state aid there is an increase of about 250,000 due to the adjusting Border City disparity
Aid um and just just increasing that to closer to the state estimate um the state puts out the estimates for the relief that we get on the property taxes and the state pays us the Border City Aid and that usually
fluctuates year toe so um again I just I took the most recent projection model that we have for that and for um now moving on to line five special education
Aid we had an increase of $740,000 due to um just adjusting closer to the state estimate which includes the the cross subsidy Aid um and the formula factors in some of
the FY 24 actuals which weren't available at the time of our fy2 adopted budget and so moving on to number six Federal AIDS grants that's that's where you see all of our
um special aded reimbursements from the federal uh side and as well as our esca title grants and uh for that one we are increase or projecting an increase of about
120,000 and that's due to the the federal title award adjustments um that we we have already projected to be receiving um again that's that's an issue that we aren't completely sure about going
forward but that is what we have for FY uh line seven pension no change there that's our uh pension Revenue which is reflected on the expenditure side and um I'll get to that later too we have no change on that line Student
Activity uh again as this is a a line that I separated out just to show the uh it's actually not part of our unassigned fund balance because it is restricted funds for raised by the students that they use for um their Student Activity
groups and so we separated that line item out and I bumped it up to 700,000 to to be more in line with the FY 24 actuals which have been increasing and line nine are operating
capital and ltfm that used to be one line but now is separated into two uh our operating capital is uh we're seeing an increase of $50,000 in our projections there and
that's due to the district's pupil unit adjustments in the state aid formula so that's just updated numbers that we have that that that we're um putting into our projection model there and then ltfm we have a decrease of
200,000 uh roughly due to state aid and Levy adjustments with the most recent projections that we have there so any questions on the revenue side of things um overall it's about
$2.5 million difference there increase could you again review that Su activities was it re categorized under different categories that you said why the big increase was from local sources down to activities or was it just how
was it up like for line eight um I was just I was just noting that that in the FY 25 adopted if you were to look at that it would it would include those Student Activity numbers in that line to and now it's separated out so that's
the big jump for for increase of more revenues there is because it's separated out from from line two no it's it's just um I we just looked at it line by line now and and we're seeing that our Student Activity number revenue is not
Revenue numbers are going up and so we normally wouldn't we have no way of really knowing how much each group is going to be raising so um so we always kept it the same but now I I I bumped it up because of as you can see in FY 24 uh
we were at 840,000 700,000 is still a pretty conservative number on that end okay and does that include attendance like gate fees or is that just fees that students pay no this is just students uh activity groups like uh extracurricular activities that they
raise money for oh it's like donation money oh I see yeah they're fundraising moneyy and then that that coincides with the expenditures on line 19 of how they use those funds for their
extracurricular activities um so line 12 administ ation uh this includes uh supervisors principles admin assistance uh we see an increase of 300,000 due to um just aligning with
current year trends that we've we've projected forward and we also had some salaries being shifted uh from our fund six back into our fund one which is why you see that that increase there fund six is our construction account and
we're just moving those back into our general fund um as those projects are wrapping up on line 13 regular instructional and Vocational uh we have an increase of about
1.18 million dollar and that and uh that's due to 500,000 of that being uh the pension expense that is offset by that line seven Revenue pension this wasn't in included in our fy2 adopted and it it
should have been so we added that back into there um and then the salary and benefits uh adjusting to current year Trends is is the remaining of the difference there special
services we increased uh our projection $163,000 due to the salary and benefits being adjusted to current year Trends which is uh now it's roughly a 3% increase from fy2 24 actuals to to the
FY 25 revised on line 15 instructional support uh which consists of our technology media and staff development amongst other things um we see an increase of 800,000 there
uh $350,000 of that was due to Chromebook book purchases that were previously coded to our Esser money um during Co and now that that we
no longer see that stream of Revenue um we had to add that back into there into the instructional support line um and then the rest was salary and benefits adjusted to current year Trends and pupil support line 16 that's
counselors and nurses um and again I should specify that this is not just salaries there's there's other expenditures in there I'm just kind of giving you the general uh the general
um categorization there um so this six line 16 we had an increase of 600,000 due to um 100,000 increase of hourly unemployment to align closer to our FY 24 actuals
since we are kind of anticipating a um more to take that hourly that that summer unemployment um that the state provides and uh the rest was was just salary and benefits adjusted to current
year Trends um on the buildings and grounds line 17 uh there's a decrease of 380,000 and that's um actually I adopted was overstating our our benefits a little bit so so we adjusted that down to 380
thou adjusted it down 380,000 to line closer to our fy2 24 actuals and transportation we aren't seeing any change um from the fy2 adopted to the revised um however we are projected or
we are currently projecting to come in a little under that budget due to some Transportation route changes that we've done this year and and um the budget I I left it as it is just to show a more conservative approach but we are anticipating a little bit of a
um to be a little under budget there Student Activity is now a separate line um again those are just the expenditures that the students fund raise for and spend on their their extracurricular activities um and it that that went up
about 160,000 to um align with the FY 24 actuals operating Capital we saw a decrease of 70,000 um or we project a decrease of 70,000 due to the technology expenses
recorded to instructional support uh and uh we we decreased our equipment and repair buffer there um and if you if you look at the fy2 24 to fy2 again just a reminder
there the the main jump from the 3.1 million to the 5.5 is um a lot of the curriculum stuff that we had to purchase through the the read act ltfm line 21 um we project an increase there of
about 150,000 and that's uh due to some of the high school Construction eligible items that uh that were for the new high school that were um that are eligible for ltfm
so we're able to relieve some of the construction fund and use those um purchases on ltfm there uh we had some of those expenditures already in there but there was a little bit of an increase about $150,000 that we're going to be
spreading out over the next three years any questions on the expenditures or anything else more cam I have a question so in and this is like not a huge amount but where is the revenue that is generated from a fee for
like participating in a sport like basketball or at parents pay fees where does that fit in here those would be um those would be in the local sources okay thank you yes um so going down to the line
29 you'll notice when the when the budget the fy2 adopted budget was um approved this past summer it was was at 2.23% and now you're seeing a 0.39% there
um for our percentage of expend unassigned as percent of exp total expenditures um I didn't change any of the numbers the numbers are all the same the only thing that changed was the formula and the reason was our operating
Capital was showing a deficit there and um the state doesn't allow us to to have a deficit in operating Capital so when you when unassigned fund balance um eats that deficit that lowers
your unassigned as a percent of expenditures and so now it's it's the true um percent as we are looking at it today here and going forward uh these would be the percentages that we would
have um with no changes in um Cost Containment strategies or however we do have we do have um some scenarios built where we're working on some some things which you guys have learned about here today as
well um but but that's the reason for that unassigned fund balance percentage lowering there um also during our FY 24 audit we had um $5 million from uh
onetime transfer of our ltfm to operating Capital that um we were allowed to use for our construction projects and that was that was sitting in our operating fund balance but uh we
we moved it out to to be an assigned uh assigned for capital projects separate from operating Capital so we weren't showing that deficit and now we are so that's how we caught that and
um other than that I that's all I have is there any other questions on that any other questions from the board I guess I can go through these rest of these slides these are just summarizing what I've already talked about for
revenues and these are what I kind of summarized for expenditures so you'll see that in your packets as well and that's all I have for you so any other questions let free to ask
doesn't look like it can thank you so much can go back to the page where you spent most of your time on okay just to cam mentioned earlier that um for instance we deficit spent in capital um
and the majority of that was invested in curriculum for let's say the reeg but I'll give you I'll give you an example uh three years ago when we spent and and budgeted this out uh we didn't anticipate that we would be having to
invest 1.6 million in new curriculum and I'm not saying what that is requiring us to do is the wrong work I think it's the right work and I think if you talk to anybody they'll say that but 1.6 million was the investment
to um purchase the curriculum and the materials that went along with it uh a little bit of um little bit of information here uh the state provided us
$300,000 for purchase purchasing new curriculum so we have a net loss of 1.3 and that doesn't include all the Investments we have to make in terms of subtime that's a different pot of money
as well which I think was a little over 300,000 as well uh that I don't I don't have the number but a couple things really drove that unassigned number down which then cam um when cam took over uh
he didn't know that the $5 million that we received uh from our ltfm into operating Capital was really intended for the high school project to help cover that deficit so we moved that out like he said and you'll see where now
you've got that deficit and you're sitting with that 3 7% so you're under 1% this is where when we talked at the last meeting that transfer becomes even more powerful and even more important because we would be allowed to move that
the minute that legislation passes we would be able to use those dollars to transfer to cover that debt and bring our unassigned fund balance fairly close to where it ended in fiscal year 24 if not a little bit higher
which helps us start from a higher point to get us uh to that 16% if we're not allowed to do that we're really starting here then at 37% which you know I I I wouldn't I wouldn't Advocate doing that
but this is where we're at and but this is where I think that the transfer piece becomes extremely important for us and I just wanted to add that here as a little bit of a tidbit as before we move on Keith I just wanted to add I appreciate cam for you continuing to put that the
summary pages on the expenditures and the revenues that you include I just wanted to comment on that so thank you you anything else from the board okay so this is a action item we have suggested resolution to approve the revised fiscal year
20 budget as presented Melissa so move thank you Keith I'll second thank you any further discussion on this seeing none all those in favor signify by saying I I those opposed same
sign and the motion carries thank you Item B the 2024 2025 special education child count update Dwayne the report tonight's a little bit different numbers than the one I did
earlier this fall um numbers on the first few slides are going to be all of the students who are residents of the district regardless of where they're served um then a little later in the presentation I'll get into the students that are served in the district
regardless of District of residence numbers are very very close between the two for example um we were serving and this is really small and they'll be it'll be easier to see in graph format here in just a minute
1795 students who are residents of the Morhead District were receiving Special Education Service somewhere at the end on December 1st 2024 um in District at that same time we were serving
1797 students regardless of District of residence so the number very very close um so what this first chart shows is just growth overtime of general and special population again and remember this is students who reside within the
boundaries of district 152 regardless of where they're served all 14 disability categories are represented here and the summary is much easier to see it doesn't do much good if I change it on my screen does it
um summary of total percentage K12 um is on this slide then so in 2010 we were at about 12.3% this year we're at 16.22% State average is 15.22% so we're about a percent higher
in our special education than the state average um to tell you the truth I thought we would maybe be a little more than 1% higher than the state average and we have typically overtime run higher than the state average so special education numbers as you hear at all of
everything you hear at School Board Association they're growing everywhere um we are no different so our numbers we're about 1% higher well exactly 1% higher K12 than the state average at this
point if we look at that um break it a little bit differently which are our most common special education categories um speech langu and specific learning disabilities are the two biggest ones um followed by autism spectrum disorders um
developmental disabilities which are those kids ages zero to six um then other health disabilities and emotional behavioral disorders those are our biggest categories um where we serve then we have a number of categories that
are much smaller slice of the pie that um I won't go into all the detail on each of those so comparing our percentages by category then to the state categories you can see we are double serving double the state
average in speech and language um so that is something we're looking into as a district why that is but we are almost exactly double the state average number of kids served percentage
wise in um speech and language also a little bit higher in specific learning dis disabilities now with the um read act the science of reading being um worked on more we would hope to see those specific learning disability
numbers come down because most of those kids in that category are served in the area of reading there are some math but most are primarily served for reading um a couple other areas where we're higher than States worth noting um
other health disability and autism spectrum disorders also developmental disabilities um that's Z to five or zero through Z through five population um a lot of that has to do
with identification our providers in this area are very good about referring children who have developmental delays to our program so we're serving a lot of kids there and when we get into some of the excuse me later graphs you'll
see our growth during the year which you've seen many times before is in that developmental delay category what kind of exit are we seeing from the DD when they are five and go to school like what percentage of kids exit
special ed services entirely because of the early intervention it's a fairly small percentage it's yeah I don't have the exact numbers in front of me but it's it's
not it's not a big percentage um next here we've got so 20 this is again the students that were served in our district so regardless of District of residents the students we served 2021 you've seen these before end
of that year we were had about 1550 kids um 20 and that was Co impacted year that year is a little unusual because we actually ended the year serving fewer kids and we started serving and that might be the only year
in my 10 plus years that I've been here where that happened um then 2122 we went from 1586 up to 1645 over the course of the Year again remember most of that group growth will be attributed we start low in preschool
and those grow throughout the course of the year um same kind of trend for last no that's not last year that's I can't even keep track of what year we're in that's two years ago about 1600 to 1700 almost out that year we
grew almost 150 students that was a larger growth year again coming out of Co still um last year year grew about 90 kids over the course of the year and right now this year we've gone
from roughly 1750 to 1817 so 67 68 kids at this point and same information then represented by building and again you can see going
back to 1920 again that growth Eis that early intervention the kids with development delay that's where our growth occurs over time um 2021 looks pretty similar a little
less growth that year again that being um covid impacted that year 2122 again the preschool and you'll see every year too almost every year high school starts a little higher and gets lower as the year goes along
elementaries tend to grow a few kids but they stay pretty level 2223 and finally getting on to ignore the tall last I made a mistake on this one the
tall last columns on that one um I did it after the roll over so kids weren't in the right buildings and this year you can see our Eis is growing um elementaries are staying pretty level um and high school
has declined a few kids so we again we are serving about 16.2% of our population and special ed in um our buildings um
Horizon East has our fewest or lowest percentage of kids getting special ed Service and Ellen Hopkins has the highest percentage questions go ahead Dave is there any research or anything that you've kind of picked out for the reason
of of slps or speech being that High I mean I've I've obviously looked at curriculum and it's more computer time you know pad time and that kind of thing and less communication in the classroom throughout the day just wondering if there's you know what we are doing as well to see what is going on with the trend and
that kind of thing you know one thing that has an impact we serve a really high percentage in Spanish Immersion because the sounds are different I mean it doesn't account for all of it obviously but we do serve a very high percentage of kids in Spanish
Immersion um I think there's a lot of um awareness of the availability of the service um there's some things we do with screening that I think we need to look at at maybe doing it differently there's two parts of special education eligibility first part is do you meet
the criteria so the numbers you know if you're given criteria by the state so you have to meet X Y and Z in terms of numbers to be eligible the second part of that criteria that sometimes we forget about is is it impacting the child
educationally and I think um one thing I would like to push is we need to do a little better job of looking at that educational impact um especially in the area of speech it's I might not
hear the the speech production difficulty whereas a very trained professional speech language pathologist will hear it and notice it and they'll say oh that is impacting but someone like me who that's not my background maybe I wouldn't notice it maybe the
classroom teacher doesn't you know maybe hear a little bit difference but does it impact the child educationally and we need to keep that in the Forefront to team's Minds when they're making those eligibility determinations okay thank
you thank you Mor Lee I'd like to know if we could have a breakdown of what special education services they are receiving by building and how that changes throughout the
year I think I have most of the I could pull that I think could see like if there's one building that's referring higher is it du to yeah we have all of that and then we also have it by disability category in each building as well I also think that
your speech numbers could go down with our new reading program as they are showing kids how to make the sound formations I that's very true that's a good point yep thank you anything else Melissa I guess related to that I didn't think of
that before but how I mean that new reading program is being implemented throughout no matter if it's Spanish Immersion or not is that that's correct I mean it's well Spanish is Spanish emersion still we don't start teaching English till okay thank you so
they they have a new curriculum um and we've added some reading course staff to kind of support it but still traditionally it's about third grade when they start uh start incorporating English thank you anything
else thank you Dwayne for that uh information move on to item C the 2025 2026 School District calendar Brenda Richmond all right we're back here again I feel like it wasn't too long ago that we were doing last year they just the
years fly by um today I want to present the um draft proposal of the 2526 um school calendar and and walk through the process that we um made in doing this that the um calendar comes together
through a collaborative process with the calendar advisory um committee and um the process includes feedback um from teachers staff Administration as well as uh parameters um from contract language um and so forth and so um you'll see see
here just just kind of a timeline of um the work that's been done so far we met for the first time um before the winter break um we sent out a um two different staff surveys this year um and so the first um survey went out in January um
the committee met again and based on the feedback from that survey decided to pull together a um third draft of the calendar and then sent out another um survey um January 15th through the 23rd and then the central office team reviewed um the um final draft and and
that's what um we're presenting tonight um so just to to uh kind of um show you the process and bring you up to speed with the um survey results um the first survey um that went out right after
winter break um was a dead tie well you know statistically speaking um was was 5050 so as we met and and really looked through the comments and the verbatims what we decided to do was to take the winning draft and then incorporate some
of the comments that that we heard into a draft c um that we called it um and send it out again um so that we could just um try to get as um um effective a calendar as possible
and so um the um draft a andc went out um again that mid um week in in January the 15th or or whatever there and and you'll see um in both of the surveys we had good um response all all categories
of of uh staff um responded and um then we we got a little more differentiation there and so um draft c um had about 65% of of the um vote um from staff so that's that's the draft that um we are
presenting tonight um so as you look at draft see there's just some things that I want to note here that are um you know unique um to this year or different from past years um or so forth so um first of all a school will begin after Labor Day
um to allow for maximum phase to construction completion so as you know the last um several years we have started um prior to Labor Day due to um construction um this year as we uh finish up uh the program and and open in
phases throughout the school year um we want to want to provide as much um time to to finish that up um kindergarten will have a a staggered start this week this year on week one and so um kindergarten families will receive specific information on that from their
schools but that's just really to help our youngest um Learners acclimate um to the school environment a little more smoothly it's something that our our um kindergarten teachers and and counselors have been asking for for for a couple of years um based on staff and family
feedback um there'll be no late start days for plcs that's something else that we've done for the last few years and um has not been um wildly popular it's a little disruptive um for family so we've taken those out of the calendar for this year um we've also scheduled some early
outs um so on um days that precede a holiday or or days that um maybe in the past we have had as vacation days and don't any longer um we've had some early out so um that families can just get a head start on on their um vacation plans
but we can still um count a full instructional day of minutes so you'll see those um homecoming will be one of them we don't have the exact homecoming date yet that is in process with um Mr Huggle um the October 15th um before
that that break November 26th is the uh Wednesday before the Thanksgiving break March 18th is the Wednesday before um spring break and then May 29th the last day of school um another change is that conferences for all levels will be held in the evenings to accommodate low
family attendance during morning sessions so we pulled the data and um only 48% of slots were filled when we offered those morning um conference schedules um before the the um the
breaks and and so um we're going to all evening um sessions this year just based on you know that the data showed that's where the demand was um a twoe winter break um is again in the in the calendar um and one of the
reasons for that is that it will help facilitate um the phase two moves I mean to new learning spaces um Morhead High School will will be doing some moves um Steve has more information on that if you've got questions about that but it's mostly music um areas and and that just
really really helps um when there's when there's a move mid year to to have a little bit of extra space and time there um I wanted to note that PD days are reflected in the calendar and um changes to the structure of pday um fleux days for example may be addressed
in the negotiations of the 2526 uh teacher Master agreement um so current Flex aou has expired um at the end of this contract year so that's why that is not reflected in the calendar um there are three weather
makeup days that are built into the schedule at the end of the year if needed um as e-learning May um this hasn't been finalized but um may not be used for every single um snow day last
year it's more um more um regulation around that a little bit more difficult um to use um and then the last um thing that I just want to point out is graduation is scheduled for Friday May 29th at 7M which is also the last day of
school question what questions do you have Keith's one um two what both are relatively quick the early outs what time is that so that's a two-hour early out so what you know each school um each level gets out at a different time so it just um
you know move up the the normal dismissal Time by two hours okay and then um can you further explain the e-learning I know there are sometimes some questions around and this is for whoever up there but uh when they're used when they're not used how is that
determined what can we do what's within our scope what's outside a little more information great question I'm GNA defer that to to Brandon do you want to take that Dr l so historically like last year for instance we used one one storm days so we're
anticipating that the first two days that we would have as storm days would be e-learning days after that we would move them to actual physical makeup days and you see those posted in the calendar at the end of the year and the reason they're assigned at the end of the year
is because if we have staff or families that are intending to take a vacation on on those uh long weekend breaks or they're planning on doing something uh we don't want to interrupt that uh as they may have made plans so we want them
to feel 100% secure in making those plans and that's why we put those three at the end of the year using two uh e-learning days in the calendar uh throughout and if we go off of past
Trend we'd only need two e-learning days there are those odd years where we use more but the last three to five years we haven't used that many makeup days so we believe that
um that this would meet those needs and at the same time respect families and and staff if they were to pick pick days or you know plan vacation plan long weekends around this calendar so that's what we're using you just Jinx the
weather for the next year write write it down we'll we'll pay attention uh my question is for the conferences for the daytime I think doesn't it kind of contradict what we just wanted to do to eliminate overtime was that'd be their work dime would be
during the day and now they're working at night that ministrative Assistance or th those are built into the teacher contract um and so uh like Kristen talked about with the uh admin assistants they have certain amount of days they work too that they can build into their calendar so it's not
necessarily overtime um but they have if you won't explain that but they have certain days and those nights can count towards their overall days like the teacher contract okay because that was just discussed as a potential item that to reduced over time would be administra assistance for
conferences I want to make sure that not contradicting what we're trying to do there okay that's it thank you um so on the staff survey results it says there was 455 responses out of what is the total
then for the staff K4 58 912 PA professionals support staff early childhood and supervisory administrator how many people are we talking as a total I'm don't total who responded no I
know that 450 I've responded out of what we have approx well we have approximately a thousand contracted staff so when the Staffing plan comes to you um and just to give you an idea about 600 of those are teachers um 200 give or take or Paras so
the rest are filled in and we that'll come that'll come in March but that's about it and then you do have some part-time staff as well who may have filled it out but generally that's our contracted staff okay anything else I do have a question for Brenda what was the biggest reason I
know it was 50 almost a 50-50 split on the first surve what was the reason to change that made everybody move over oh um so some of the comments were um I think some of the big buckets were around um two weeks at at um the winter
break I mean there may have been some recency effect um you because we we uh took that survey January 5th but um staff and um students loved having that longer um that longer Break um so that
um was one piece um there was some comments around the um um quarter and semester time break so we we um moved that a little bit to even those um out somewhat um and then I think the uh the
conference dates were um were the other um thing that changed there thank you okay we have a suggested resolution to approve the 2025 2026 School District calendar
asly I move to approve thank you Cassidy I'll second any further discussion on the calendar seeing none all those in favor signify by saying I I those opposed same sign and and that motion carries item D approval of the Morhead High School
Athletic Complex bid package two Steve Moore good evening I think based on excuse me earlier conversations uh prior to the school board it probably would be prudent to kind of talk about the history of the of this project and how
it relates to uh budget and um construction so uh back when I was still with the city uh when we originally started uh designing this project we had the athletic complex as part of the construction project and construction
budget part of that was based on discussions and trying to partner with the city at the time when uh Chris vulkar was the city manager JJ was the mayor um and then kind of the number one priority for the city of Morehead was a community center that had a pool so you
know uh but back we didn't have the funding we didn't have the the funding Wei when I was with the city didn't have that sales tax funding Avenue so we had to add the pool back into the project so at at a cost of
about $6 million so in order to do that we removed the athletic complex out of the project so that was kind of a unfunded um project uh when we started so um when we did that we kind of set it
aside we broke it up into three phases phase one was is some track uh the pole vault triple jump and long jump uh phase two is the softball fields and phase three is the baseball field SL multi-purpose fields for soccer and
Lacrosse and those kinds of things so um as we completed phase one of the project uh and started phase two got a better handle on um the budget and where we were and came up with the alternate
funding sources to fund the project we were a able to um pay for phase one uh and finish that in October of 2024 uh because we didn't have those uh track events available we had to go to
NDSU and and to participate um so that was really a a a need that we took care of within the current construction budget we also had uh held off on the sports medicine lab in the Career Academy and we were able to find that
money and do that project this year so that was included in that room 115 and Kurt Academy was completed um so that leaves two phases of the athletic complex So today we're talking about phase two which is the softball fields um this is a a pretty big need because
right now well we're not we're all the softball uh fields that we use for Varsity JV uh is at the junior high and we don't have the capacity to support uh those programs so we made this a priority and move that up to phase
two uh so um we finished the design and put the bid out put the package out to bid and the good news is is it came back at about 30% less than the estimate it was a good time to go out for bid uh contractors were hungry uh it's always a
great time to go out for bid in December January time frame so we were very pleased with the with the bid results and so we have after honing in on the remainder of phase two we have funding Avail partial funding for this project
available with remaining contract construction dollars and then uh the other funding will come from uh existing capacity and the lease Levy so it's a zero impact um but I should just highlight that this money is uh lease
Levy and construction funds can only be used for facility construction purposes can't be used for uh salaries and benefits and those kinds of things otherwise of course we would look at at at uh the reductions that we need and but this these dollars I just want to be
clear can't be used for those purposes otherwise we would certainly look at that so they're fenced and and only be used for facilities and grounds so with all that background and and said uh good news is bids came in and we're
recommending to approve the base bid uh which will construct two base ball fields Associated uh concrete sidewalks and things and and dugouts as well as um bid alternate alternate one are dugouts for What's called the practice field but
that gives us the ability to have two games simultaneously um it'll be a practice field primarily but it also be used for for games uh for like JB um and then alternate two is concrete and additional sidewalk
paths that go from the main parking lot in field one out to the practice field so it'll be a full service field Ada meeting ADA requirements uh to allow people to watch games if they're uh held on that practice field and then the
third Alternate which is a small amount is for a uh of course the Morehead logo in the main uh game field so with that uh our suggested res resolution is to uh move to approve a total bid of 2.85 not
49 8 and 14 cents including bid alternates one two and three and Alternate 4D for bid group two of the Morhead High School Athletic Complex has presented but I also uh will answer any questions if anybody has the questions
okay lur Le um could this money be used for a safe and secure entrance at propes field uh no uh well the the construction MHS construction funds that portion could not but in theory you could use it for
another a lease Levy project um Dr lunic uh Le lease Levy project rules could we use that for we could use that for a secure answer in that Pro propes field if we needed to and how much is in the lease Levy
project the lease Levy portion is approximately 1.5 million so we have a little bit of capacity left uh that's $212 per pupil unit um 212 multiplied by your per pup
unit we've got a few other uh projects that have been on the books since about 2014 some of those are slated to to expire around fiscal year 28 which would generate a majority of Your Capacity
back so they're tied up in additions like the one you saw at propes field with the gym and the classroom uh the addition at ASP with the new gym um I think the um the turf at the football field was part of that in 2014
as well and then the following year the big project that uh was put uh on or addition using lease Levy was uh the sgr edition of four classrooms in a new gymnasium so those tie up the bulk of
the lease Levy so what happens is you essentially are allowed to um let's say you it's like a mortgage per se so you have X amount like a $6 million project and then what you do and you determine
your capacity is it's how many you know your amount of payments over the 15 years and then that gets you to your capacity but I wouldn't you know I wouldn't advise that you use that capacity up to 100% because it's based on your ADM if your ADM ever were to go
down so does your lease Levy capacity so if you end up going over that then your general fund has to pick up the difference of what you would lose if your enrollment were to drop we've been fortunate that it hasn't so that $212 increases by whatever the
enrollment increases by but uh we're we're getting close to that capacity limit and I would uh I would be very cautious if we were to run up another project we would have to be very careful
not to get to the ceiling of that because if we ended up you know dropping then we would end up having to pick it up with general fund dollars and that would be difficult at this time so just to make sure that I understood you correctly as I'm looking
at this um information so we are already planning for S the track portion was taken care of now this is including softball fields and baseball fields NO phase two is just
softball fields okay I'm sorry because I thought you said baseball after you said softball so I wanted to clarify yeah that's good and phase phase three which will be funded purely by donations will include uh concession stand and baseball field multi-purpose field that is
primarily baseball but can also be reconfigured for other sports like lacrosse and soccer and it also includes discus and shotput in phase three thank you for clarifying that sure Cassidy um does this project have
the potential for Revenue yeah I mean yes you could ultimately lease some of that space that you're generating um and the flexibility of it you know you could use it for physical
education uh you could use it for um I believe uh the two um two softball fields could also be converted to a soccer field a lacrosse field uh so there's flexibility in where that would be used it could be used in
the spring could be used in the summer uh for other programs to possibly lease space from or we could use it ourselves uh and then in the in the fall we would ultimately use it as well with our soccer and and those kind of things so
yeah it's got a lot of flexibility for us Keith kind of in addition to that is is there any like ad Revenue that scoreboard or or field sponsored by or anything like that or is that included anywhere not at the moment no is that
being looked at it could but it's not at the moment so thank you anything else from the board okay so the suggested resolution is to approve the total bid of 2, 85,00 49814 including alternate 1 alternate 2
alternate three and Alternate 4D for bid group two of the Morehead High School Athletic Complex as presented Dave uh so moved thank you Cassidy second any further discussion on
this Dave I just like that I'm excited just because of the girls I know I've had a tough four or five years of not having a place to play for Sou I think it's going to be a great it is it should be a great Revenue source as well just like football in the fall for getting other sections I think we could do the same thing for sections in
different competition for softball in the spring and there's a a guaranteed place to play when our Springs aren't so good so I think it's a good move and I I'm excited to see this project going forward quick question Steve off the top of your head what was the cost we were spending to have softball over at NDSU I
think it was corre uh I don't have that we can get that information I could get that from Mr hu but there is a cost for that yeah I um I'm not altogether sure that there is because we make we have some agreements with NDSU they've used our football field Turf for for games
and things so I I think it was an ink kind exchange that that didn't cost us any money oh that's good thank you any further discussion seeing none all those in favor signify by saying I I those oppos
same sign nay motion carries item e second reading of policies Dr L okay so this is your second reading after the first reading we had no uh Corrections so I would recommend that we
approve the policies as they are presented in your packet thank you we have a suggested resolution to approve the policies as presented any or I'm sorry Melissa so moved thank you
second Cassidy a second any further discussion on the second second uh reading of policies seeing none all those in favor signify by saying I I those opposed same sign and that motion carries item F
proposed cancellation of the March 10th 2025 Schoolboard meeting Dr lunik okay thank you since um our March 10th board meeting conflicts with uh msba day at the capital and uh there are five of you that were
expressing an interest in going that would mean that the March 10th night we would not have a quorum uh and because of that I uh would recommend that we cancel the March 10th meeting and have one meeting for the month of March but keep the March I believe it's
24th as the scheduled meeting for the month of March thank you so we have a suggested resolution to approve canceling the Schoolboard meeting scheduled for Monday March 10th 2025 the month of March we'll have one Schoolboard meeting scheduled for Monday
March 24 at 6 PM Keith so moved thank you lur Le I'll second thank you any further discussion on that seeing none all those in favor signify by saying I I those oppos same
sign the motion carries item four superintendent updates Dr Loney Just One update uh February is uh School Board appreciation month and uh last Friday uh we started uh putting
out um our show of appreciation uh for you folks on our Billboards and messaging and so I would just like to thank you folks for all you do for us and February is the month that we uh honor you so I would just like to say
thank you thank you Dr lck i' I'd like to say happy birthday to Melissa on this evening since it is her birthday and she had two meetings I understand your commitment so we go to item five
adjournment the suggested resolution is to approve the adjournment on February 10th 2025 one more thing Scott oh I'm sorry where Le you have something else yeah well did you want to call a work session before our next February meeting no I'll get it we'll get it sent out
okay uh at some point here for you okay just wasn't sure if it had to be said thank thank you item five the adjournment suggested resolution is to approve the adjournment of the February 10th 2025 school board meeting at 7:09 p.m. Cassidy so move thank you Dave I'll
second any discussion on this all in favor signify by saying I I those opposed same sign this meeting is adjourned thank