You're good. >> It is 3:30, so we're going to call the meeting to order. Please rise to say the pledge of allegiance. >> I aliance to the flag of the United States of America and to the republic
for it stands under God, indivisible, with liberty and justice for all. Please take note that all six board members are present and Mr. Goce as well. Um I'll take a motion to approve the meeting agenda.
>> So move. >> Um second did the first and Jill did the second. Is there any discussion about it? All those in favor of approving the meeting agenda say I. >> I. >> All those opposed say no. It's approved unanimously.
Um first up is the election of officers. Um, first before we start, I'm going to ask um if you guys are in favor of uh continuing to do the election of officers the way we have in the past by roll call vote. I just want to make sure
we're going to do the same like everybody's in agreement of the same of the process. >> How else would we do it? >> Um sometimes people will do show hands instead of a roll call vote and sometimes they do. Are you guys comfortable with the way? >> Right. then we will continue doing that.
Um, so the first one is board chair. So I'm taking nominations for board chair. >> I nominate Matt Hagness. >> All right. Um, Ken nominated Matt Hagness. Matt, do you accept the nomination? >> Yes. All right. Um, is there any other
nominations? Okay. Seeing none, are there any further nominations? All right. So then Matt Hagarness is the board chair by acclamation. So >> all right, >> switch places. >> No, that's okay. You can stay there. I'm going to >> pass this to you.
>> Oh, thanks. I don't want to ever have to use that. >> All right. Uh, take a motion. Do we have any motions for nominations for board vice chair treasurer? >> I nominate Ken.
>> We have a nomination for Ken. Ken, do you accept? >> Yes. >> Okay, we have a nomination. Ken is accepted. Does anybody else have a nomination? Number two. Anybody else have a nomination?
Okay. All those in favor of Ken Matson being vice board chair, treasurer, say I. >> I. All opposed. Okay. Welcome aboard, Ken. You are vice chair, treasurer. Uh, we'll open up for nomination for board
clerk. Do we have a nomination for board clerk? >> Nominate Jill Cook. >> Jill, do you accept? >> I do. >> Okay, we have a nomination exception or Jill is accepted. Any other nominations?
>> I nominate Dakota. >> Okay. Dakota, do you accept? >> I do. >> Okay. We have uh we have a nomination and exception for Jill and Dakota. Um would we just vote for one and then vote
for the other? I guess >> roll call. You could just start and you >> Oh, just say whoever and then basically keep a tally. >> Yep. We'll do a roll call for We'll do a roll call vote for who they would like to be board clerk. We'll start with Scott. Uh Dakota.
>> Dakota. Amy Dakota. Ken, >> Jill, >> Bill, >> Jill, >> um, be fun. I'm just I'm gonna go Dakota just so we don't have to have a split vote. So, not that I don't think you could do it, but >> it's fine. >> Just don't want it to get awkward in my
first day. And uh, >> I think you could do a great job. >> Yes, I think you would. >> No offense to It's just uh just trying to avoid the awkwardness. So, um, we'll move on. Uh thank you all for that. We will go to uh number four set
official regular and and work session meetings for the fourth Thursday of each month at 6:30 p.m. Uh that's except for November and December because of uh Thanksgiving and Christmas. Um I I would
actually like to amend that. Um I would like to try moving it to the fourth Wednesday of the month. Um, my reasoning for that is Thursdays are busy with kids activities, staff has activities. Um,
it's sometimes hard to get a student board rep here. I know that the school district has historically gone Thursdays, but I think it might be worth a try to try Wednesdays. So, just to interfere with less stuff, but um, just just my just one person's opinion. Hope
definitely open up for discussion. So, >> I would agree. I agree. I agree to it. >> I agree. I don't like Wednesdays, but okay. >> Okay. Well, >> do we have a motion to uh
>> should we look at the calendar and make sure that the there just isn't a conflict if we have to switch it to the third Wednesday for Thanksgiving or >> cuz Thanksgiving is always Thursday. >> So, Christmas can vary. But if we look
ahead cuz then we can put it instead. >> Yeah. >> But I almost say if we leave it that same cuz then it Well, you never know. Yeah. Cuz even if it was the third >> Wednesday in the >> third Wednesday in
Thanksgiving could be as late as what? The 21st. >> This year it's the 18th. >> Yeah. But then I'm going to say but in that case then Thanksgiving would be the following. Right. Thanksgiving's the 26th this >> so there's there's the 18th which would be the third Wednesday the following
week is the Thanksgiving and then Christmas same thing but I agree with you it's a good you know >> I I would rather keep it the week before >> Yes. Me too. >> I would agree. >> Yeah. >> Yeah. So we do it the third Wednesday. >> Third Wednesday and November
we're just saying different words but different again same thing to >> just so I'm clear. I'm sorry. Just so I'm clear. fourth Thursday except for >> fourth Wednesday. >> Fourth, I'm sorry. A fourth Wednesday except for >> November November and December. >> December, which would be the third Wednesday.
>> And we have to make sure that it doesn't conflict with any of those days that we're not allowed to meet or holidays or anything. I don't think so. >> I don't see Monday. The township day is Monday, isn't it? >> Mondays. >> Yeah. But state holidays, >> the only it would be the only one I
think that would maybe come in would be Junth. Yeah, that and >> uh Junth is on a Saturday. >> I'm looking at the 27th. >> It's a Wednesday. >> Uh it's a Friday. >> Friday.
>> Junth 19th. Yeah, >> we're good. >> Yeah, look at there. >> I see no holidays on a Wednesday except for Veterans Day in November, but that's the 11th. So, that' be the week before. >> Yeah. >> Uh December, nothing.
All right. >> Is a J. >> So >> yeah, Junth if we were to continue in the future would be something we >> Yeah, we would have to look at >> But that's easy. I know. I know. Last year Well, a different it was on a Thursday, so we have to move our township meeting to Wednesday.
>> Yeah. >> But we did we posted it a month before, >> right? >> Cuz it's just a it's a revoling day whereas they celebrate, >> you know, Martin Luther and President's Day are always on holiday. >> Yep. >> Yep. >> All right. Okay. Well, I'll take a I'll take a motion to uh
>> Can I >> Oh, yeah. Go ahead. >> Um I the list says there we crossed out um January 22nd, the work session in January. Is that something because of MSBA and things? Is that okay to not
have a work session in January? I I just want to make sure if you guys want it, then we should put back. >> I don't think we need a Yeah, I think we're fine with >> because we have a lot of meetings. >> Yeah, we have a lot of meetings this month. Um especially with this one, you know, we're going to knock out some
stuff. >> Yeah, >> today and with MSBA. Yeah, I'm fine with no work session, everybody else. >> Yep. >> Sorry to interrupt. >> No, you're not interrupt all you want. I need it. >> So, the January board meeting is going to be
>> 21st week 21st. Mhm. >> Two weeks from >> Yeah. two weeks from >> Yeah. Gotcha. Yeah. The 28th >> 20. >> No, because it wouldn't be the 21st. It would be the 28th.
>> 28th. >> Yes. Yeah. Okay. >> Two weeks from 14. >> Yeah. >> Because it did because January 1st was a Thursday, so it would have been the 22nd. Now it's 28th. Okay.
calendars are confusing. So, all right. So, now that we've hashed that out, we have a motion to >> make a motion that meetings are on the fourth Wednesday of the month with the exceptions of November and December being the third Wednesday. >> Perfect. Thank you. We have a We have a >> second. >> Second. We have a second. Any
discussion? >> All this res. So, all those in favor of uh setting this say I. >> I opposed. All right, that is set. Thank you for uh the collaboration on that. I know I know
sometimes change is hard, but um I think it's worth it. So, we'll move on to number five, action on organizational items. Consider approval to delegation actions memberships. Um and then in this we do have um the
list of current Oh no, this is Yeah, sorry. This I'm skipped ahead. Uh so we're members of all these things, all these groups and organizations uh one through nine. Um do we have a motion to approve we continue
to join these groups? >> So move. >> Okay, we have a motion. Do we have a second? >> Second. Okay, we have a motion and a second. Do we have any discussion? >> Not. All those in favor say I. >> I opposed.
>> Move on. Uh me or option B, consider approval to set schoolboard salaries for 2026. Um I don't think we've changed them for quite a while. I I don't have the intention to change them, but I didn't like I could set up
just one person. So, I'll open it up for however you guys want to handle it. >> I'll make the motion to keep the salaries the same for 26 as they were for 25. >> Okay, we have a motion and a second to keep the salaries the same. Any discussion?
If not, all those in favor signify by saying I. >> I opposed. >> Okay, that passes keep the same. I will review option C to uh review board membership and terms.
>> That would just be what we did, wasn't it? >> I just have to make some changes there. >> It's who's elected and >> Yes. >> Yep. So, >> we've gone through that. So, move >> to approve. >> We have a motion to approve. We have a second. >> Second.
>> We have a motion and a second. Any discussion? Not. All those in favor say I. I. >> Opposed. All right. Move on to D. Consider approval of the K County Times as the official newspaper. So moved. >> We have a motion by Scott. We have a second. >> Second.
>> Motion by Scott. Second by Ken. All those in favor signify by saying I. >> I. >> Opposed. All right. That passes. Um number D. >> Number D. Letter D. >> E. Sorry. Approve Squires, Waltzburg,
and Mace, PA as legal or the official legal council. >> Move to approve. >> We have a motion to approve. Is there a second? >> Second. >> Second by Jill. Uh, any discussion? >> Don't we have to >> discuss it would be also to include subp
part I underneath that authorizing. >> Yeah. Just to include that as part of it. Correct. We're authorizing that and then chair to secure who >> we authorize to can contact them on our behalf. >> So that' be the superintendent, Mr. Boche. Uh D, do you want to amend?
>> Yep. >> Okay. >> Second to that. Okay. >> All those in favor signify by saying I. >> I opposed. >> All right. We'll go to number F. Authorize superintendent and business manager to invest surplus funds and or borrow as needed.
So moved. >> We have a motion by Scott. Do we have a second? >> Second. >> Dakota. Second by Dakota. Any discussion on that? >> If not, take the motion. All those in favor signify by saying I. I. Oppose. Same sign.
>> Okay. We'll go to G. Authorize superintendent and business manager to pay claims which not which cannot be deferred. >> So move. >> I'll second it. >> Have a motion in a second. Any discussion? If not, all those in favor signify by
saying I. I. Oppose. Same sign. Move on to H. Designate Neighborhood National Bank and then Trust Minnesota School District Liquid Fund Asset Fund Plus as our deposiitories for 2026. >> Move to approve.
>> Motion to approve by Dakota. We have a second. >> Second. >> Second by Scott. Any discussion? If not, all those in favor signify by saying I. I. opposing side. All right. Would I authorize superintendent to
carry out all administrative actions for the ensuing year? We have a motion. >> So moved. >> A motion by Scott. We have a second. >> Second. >> Second by Jill. Any discussion? If not, all those in favor signify by saying I.
>> I. Opposed. Okay, we'll go to J. Reauthorize all existing school district policies. Do we have a motion for that? >> So moved. >> Motion by Dan. >> Second by Jill. Any discussion? If not,
all those in favor signify by saying I. >> I. Oppos. >> Okay. Done with that. I'll go to number six, appointment of board representatives. Uh there is the attachment uh link to the
to the agenda and it's also on the screen. Um is there any is first off before we go through all these um is there any that people don't want to do anymore or they'd like to move or
>> do you still want to do that or like your name's but you didn't >> you can probably take me off of that because I can't hard to make it to them. to the which one? >> It's down at the bottom. >> Okay.
>> I just want to make a point that um I'm attending the district advisory meetings, but for the next couple of meetings, I think the next two I'm not able to attend and we need to have one board member there. Um so just a point that like because on here there's nobody
assigned to district advisory, we can all attend. Um but curriculum and instruction committee is the district advisory committee. So just somebody needs to be >> I tried to attend virtually today but it's >> somebody just needs to attend.
>> Sure. Yeah. And we can we can discuss that. Yeah. We'll make sure that Y >> because it when's the next one? March. >> March. >> We just rescheduled it to the 16th of March. >> Okay. And then Ken isn't able to.
It's hard for Ken to be on staff, I'm hearing. >> Yeah, >> we didn't always have two on there. >> No, it was just one before that. >> I just thought he would enjoy it. >> Sure. >> Maybe other people would enjoy it, too. >> Does anybody else Would anybody else be interested in doing that?
>> It's really educational. I learn a lot. I like it a lot. >> What times do they need it? >> It's during the morning. It's like Fridays at 9:00 a.m. down in the cities and uh like uh people come
and talk to um like senators and representatives. >> I think I'd like it, but I don't think I would be able to make it. >> Maybe if someone could let me know when they are and if it were like I don't want to commit, but if I can go, I'll go.
>> That's an option. >> Okay. >> I do a virtual tour. >> Oh, good. I'll send you some. >> Okay, cool. Thanks. >> Okay, so we'll put you as uh put Jill as tenative >> question mark. >> Yes,
>> that works. So, any other uh potential changes that you guys want to do? If not, I'll uh take a motion to uh approve items A through O. >> So, move second. >> Okay, we have a motion and a second. Any
discussion? If not, uh, all those approved say I >> oppos. >> All right. >> Should I was with finance committee, do we want to switch out for Schultz since you're um you're chair or should we are
we keeping that the same or do that? >> Usually it's the usually isn't it the officers that tend to be on there >> historically? Um, >> I'm sorry I didn't catch you. >> No, that's fine. Um,
I'm I'm fine. >> I don't mind being on it, but I also don't mind >> going off of it. And maybe you should go off of it. >> Yeah, that's fine. We can make that. >> You go on it. >> Yeah, that's fine. Well, we need to amend that then. >> Yes, please.
>> We're okay with Yeah, we can just redo the motion and vote. So, if you want a motion with that change and I'll second. >> Yeah. So, I'll make a motion that we switch out um
>> Amy for Matt um on finance committee. >> Perfect. And then I'll second. >> We have a second. All those in favor of the second change and approving all these signify by saying I. >> I opposed. >> All right. >> I don't have any more. I promise.
>> All right. >> Sorry to interrupt. I just want to make sure I have Scott listed under the finance committee. So, it would be Ken. >> No, it'll be Matt and Scott >> and Okay. >> I think it's just Dakota. >> Okay. I just want to make sure it's
right. Okay. >> That's right. >> Okay. All right. Item seven, uh, review policy 209, code of ethics, description of other duties. Do we do we have to approve that or is
it just review? >> Just review. >> Okay. Uh and then uh item B, review of the moral school board handbook. Um I went through it today or yesterday, this weekend. And I think we should probably
it says right in it that we have to review it every year. And I don't know if we each want to kind of go through it and make some updates or if we want to discuss it at a work session or how would you guys like to to handle it? I guess Kelly did update it because it had
the old strategic mission vision and stuff like that and Kelly went ahead and can you scroll back up to the top? So she did make some changes on that. Um, but I do think it's it's a handbook, so
it's a living breathing document. But I do think the board should, >> you know, review it and then maybe discuss it either at a work session and >> maybe reapprove it at a later board meeting. >> Okay.
>> Yeah. A thought, do you want to put it through policy committee? I mean because Kelly does all the hard work, you know, for us, but then we can do it and then present it, you know, to us. I I don't know. >> I I think that's fine. And um once, you
know, we have the the most up recent copy, if we have any issues, we can definitely reach out to the policy committee. I'm fine with that. >> So, >> all right. Yeah, good idea. >> Use those committee. Yeah. >> Yeah. use the committee and then if we don't have to do a work and then that way Kelly hopefully will 99.9 catch
whatever dates this and that >> right >> and we can on the review and then >> also >> yeah and if you have any ideas just >> send it to those guys and >> and uh copy superintendent BJ and we'll go from there. So, uh, we're going to C,
consider approval of a resolution establishing combined polling place for certain multiple precincts and designated house hours during while the polling places will remain open for schoolboard district elections not held on the day of a statewide election. Um,
so that's just basically if we were to hold a special election, >> it's a requirement every year. Yeah, it's just the statement. They just have to >> say if we're going to have one, >> this is what right now we said >> there's nothing that we would have >> I feel we're dead tomorrow and there's
an appointment and since my election wouldn't be until afterwards, >> right? >> You you know I don't even know how that would >> but it basically just says yeah we're going to >> you know have one spot. >> It's typically at the city it's you know >> Yep.
>> I'll make the motion. Second. We have a motion and a second to uh approve the resolution. Uh any discussion? If not, since this is a resolution, we'll have to do a roll call. Ken, >> hi. >> Jill, >> I >> Matt is I. Amy, >> Dakota, >> I. >> Scott,
>> hi. >> Okay, that passes. Um D. Consider approval of Bergen KD for auditing services for the 202526 school year financial audit. We have a motion to approve that. So move.
D. Second. >> Okay, we have a motion, a second. Any discussion on this? >> Do for do we ever have to go out on bid for this or is it just a choice? >> It's we don't have to go out for bid because it's professional service.
Typically we have went out in the past every four or five years sometimes but about the last time we went out these guys if I recall right they were the only one to even bid it's just there was a change in the accounting
principles and it's like we used to use Alto right here in town >> then they weren't with that change they weren't able to >> so I just I just wonder yeah we Eric and I did discuss it Um,
and I think the last the last two audits have gone really well cuz they know they know us now and Eric knows them. So, it's helpful to kind of go through it quickly. I know OG went out for bit uh and they got
somebody that is from the Grand Forks area, I want to say, but >> but they're hard to find, I think, is the challenge that districts have. We went out two years ago through ECRDC, put out 25 letters and got one response from the one that we currently had at
that time just cuz nobody was taking new clients. >> And so, >> yeah, I remember that. That was the big issue is nobody was taking clients. >> Yeah. Nobody's been Yeah. And when you do put it out for bid, then that gives them another opportunity to Okay. I mean, which again, they're just a business. Here's what it is. Mhm.
>> Not that we would never do it, but I think consensus by the sounds for this year we're good. And >> yeah, it was just in a question. >> Yes. Yeah. >> Crossed our minds. >> Good question.
>> So, we have a motion and a second on approving them for the audit. Uh, all those in favor signify by saying I. >> I. I. >> Opposed. >> Okay, they are back on board. Um, number eight, upcoming dates to remember. You
see all those below. Um, calendar committee tomorrow and the MSB leadership conference for those that are able to attend. >> One change on that would be for January 21. >> Yes. January 21. Yeah. Board meeting will change. >> Correct. >> 28th. Yes. >> 28th.
>> 28th. Yes. >> Yes. >> Yep. It's already getting confusing. >> Oh, yeah. >> Yeah. >> Thank you for that. Uh do we have any other board business? Um take a motion to adjurnn. >> We have a motion. We have a motion. Do
we have a second? >> Second. >> We have a second. All those in favor of signifying by saying I >> I opposed. Okay. moved. We are closed with the meeting