all right good morning everyone put my Ving on okay I see all the members here executive board members thank you for being here thank you Anthony welcome welcome to our February
CPAC meeting thank you for joining us this beautiful morning cold weather of course um my name is Rosa Diaz I am the uh chair of CPAC and would like to um
introduce the members that are currently here so I'm going to pass the Aon to run the good morning everyone my name is Randy G I am the Brooklyn High School president's Council representative and I'll pass it to
Erica good morning everyone I'm Erica n Rodriguez and I am the second vice president and I trying to see who's are jine JN and we'll pass it to
jelyn good morning my name is Josephine cangelosi and I am District 20 president president's Council I will pass it to Ashley well Sunset till we get it but I think there'll be a please make sure that you're muted um
I'm not sure if Ashley is here she was having um we'll pass it to Becca hi District 30 treasur C thank you Becca all right let me thank
you let me share my slides give me one second right everyone is able to see my slides yes thumbs up yes yes beautiful awesome thank you so
much all right let us start come on there we go yeah yeah y let us start with acknowledging and of course celebrating Black History Month um Black
History Month is to be celebrated every single day uh sending a powerful reminder that black history is American history black culture is American culture and black stories are essential
to the ongoing education of America February is also a heart health month we need to continue to raise awareness about heart disease sharing uh starting with ourselves self-care is
really important fill your cup with love relaxation Celebrate life every single day as stated uh this is the executive board members for uh this exec this year
school year excuse me uh I am your chairperson uh first vice chair already introduced herself Miss Randy gray second Vice chair Miss Erica newon Rodriguez recording secretary is Miss Ashley mulero uh the corresponding
secretary is Josephine celosi uh and our Treasurer is Rebecca estaley and please please please make sure to mute yourself uh we are going to start with the CPAC procedures and standing rules
let me just remind everyone um that we have Erica for this slide Erica are you available by any chance uh yes I am thank you hi good morning H good morning again do you mind
do you mind reading the whole sitb back procedures and standing rules there's a lot of people that may not um know this information is it okay sure absolutely thank you okay and uh so we'll start with and good morning to all uh we'll
start the CPAC procedures and standing rules to ensure that our CPAC meetings run smoothly fairly and in compliance with our CPAC bylaws we ask you to respect the following procedures and adaptations please do not speak until
recognized by The chairperson Who will be assisted in managing the meeting by our parliamentarian please limit your comments and questions to two minutes to ensure maximum participation by the greatest number Representatives the parliamentarian will be modering the
time allotted remember that the order of speakers per our bylaws is a executive board B voting members C non- voting members if there is time the chair will recognize the person to speak we want to
make sure that we hear from as many people as possible during the course of the meeting therefore there will be times when we do not call on someone who has just spoken please understand this is an attempt for fairness all voting members have first seating preference at
the table when in person and virtually on Zoom membership must be clearly identified by displaying the membership identification plaque when in person and or their District number by renaming themselves on Zoom participants
listening and reflecting that the district uh participants listing and reflecting the district they represent please note that if the president president is not present at the table and or Zoom the design is the voted representative for that district and is
able to vote on the matters of membership Alternatives must have written notice from the president's Council presidents or designes or an email sent to CPAC at info CPAC NC
gmail.com indicating they can speak and vote on behalf of their districts for the purposes of voting on any CPAC business only the voting members designate of your District who is eligible to vote shall be seated at the table and or virtually on Zoom for
additional information on meeting rules and procedures please refer to CPAC bylaws which are available upon request a copy is available on the website at www CPAC
nc.com Roberts rules of orders new revised is the Parliamentary Authority used to govern unless inconsistent with these bylaws thank you so much Erica I just um we wanted to just remind
everyone of these uh CPAC procedures and standing rules which still stand there we go we already went through this okay so with that being said we are going to do a roll call of the members
uh and for that we're going to have Miss Ronda gray we're starting the meeting at 9:40 a.m. good morning everyone um the attendance form is dropped in the chat if you could please rename yourself with your District of burrow in front of your name and we will now begin roll call
Ashley uh sorry district one here Ashley thank you good morning everyone District Two District Two District three present District
Four hi won District Four good morning District Five District Six presid District 7even seven presid district 8 pres good morning morning District
nine president good morning shereé Lee morning district 10 District 11 District 12 good morning Christy Hughes District 12 good morning District 13
district 14 district 15 president Liz Grayson district 15 good morning district 16 present taes McCain district 16 good morning District 17 break morning
Veronica Clark good morning district 18 good morning President Johnson B dck 19 District 20 good morning morning district 21 good morning Cheryl candra here good
morning District 22 good morning good morning District 23 District 24 District 24 present good morning District 25 good morning good morning this is Rachel from
District 25 I'm present thank you morning morning District 26 present good morning everyone morning District 27 district 28 good morning jelle good morning jelle
District 30 is oh I'm sorry District 29 I I heard you Becca first Montero present good morning so sorry Priscilla it's okay District 31
District 31 present good morning good morning District 32 District 75 District 75 I saw 75 president good morning good morning this uh Brooklyn High School I am here um Bronx High School
Manhattan High School good morning I am here good morning Rosa Queens High School turn Walters Queens high school with presid good morning good morning then Island High School good morning presid good morning is anyone is there
anyone I missed okay I turn the floor back over to our chair Rosa thank you so much Randy we have so many districts in attendance and representing and I am super duper excited
um okay so we have our agenda for today it was already sent out um we just uh finished doing roll call we uh started with uh CAC business and updates and um we're going to have the
office of the chancellor we're going to have two uh guest senior director of program implementation Tamara mayor office of General councel senior field councel director Charles Crowley at 10:00 a.m. or around 10:00 a.m. we're
going to have chief of policy and evaluation nikette Maul uh at 10:20 we're going to have uh family and Community engagement face updates by Jesse moika at around 10:40 a.m. we're going to have our amazing Tac leaan
Anthony Aguilar with the new uh addition Hot Topics at around 11:00 a.m. we're going to have our H phenomenal Chancellor Melissa VES Ramos and around 11:20 we're going to have uh October
minutes we uh did not get the January um minutes uh we truly apologize for that uh around 11:30 we're going to vote on two resolutions hopefully you guys are ready to vote and you guys have already uh review it and we're also going to do
a quick review today uh one of them is enhancing multilingual support and community Communications in New York City public schools by updating the chancellor regulation a 663 to current needs resolution affirming the status of New York City Public Schools as a
welcoming district for all students uh updated actually this was these both resolutions were by um the CPAC multilingual language learning committee resolution thank you so much R uh surely
surely um we truly truly continue our um uh her advocacy and commitment to continuing the Committees please please show up uh and then we're going to have uh 11:40 we're going to have District borrow updates so please stay tuned and
hopefully adjourning by 11:50 all right uh does anyone have any questions regarding the agenda okay and we will be adopting the agenda can I have a a motion to adopt the
agenda motion to adopt the 24 thank you District 24 a second motion motion to adopt Priscilla mon d29 thank you Priscilla thank you so much all right and as you know these are
your uh monthly meetings for CPAC we have been uh sending them in an email on a monthly basis and if you request them it's also on the CPAC uh website please review the CPAC website it has all our
information events um it has a lot of uh PTA uh president's Council guidance and everything let me just start sharing so we can start with the presentations okay and our first presenter is is the office of Chancellor
senior director of program implementation Tamara mayor and uh Charles Crowley good morning actually my name is Tamara may I proud lead project open arms but we're part of the division of operations and finance under Deputy
Chancellor Emma vadera um can I start to share my screen hold on let me share share slideshow okay so today we're going to talk about protecting and supporting immigrant students again my name is Samara May and
I proudly lead project Open Arms um and I'm joined today by Charles Carly Charles did you want to introduce yourself Charlie I'm sorry sure sure thanks Tam hi everybody Charlie Crowley a deputy counsel and director of the senior field Council unit and the senior field Council unit is uh the group of
attorneys that provide direct support to principles and superintendents uh thanks so much for being here today and I'm really happy to have this discussion with you thanks Charlie so what is Project open arms so project Open Arms is an inter an intra agency collaborations with
specific strategies and ACS to support all new arrival students so we are a New York City public school team um working to support all of our newcomers we continue working across our Central teams to Pro um proactively identify operational challenges and supports for
these students and families and some of the things that we have been able to support our families with is improving the process to enroll for our newest New Yorkers um ensuring that shelter staff and teams are proactively supporting students and families creating Pathways to Transportation as a system um we've
welcomed over 49,000 new students into our school since July of 22 from countries across the globe speaking various different languages I want to share with you some of the general project Open Arms offerings and supports some of the systems and structures we have in place
so one of the things we have is a monthly project Open Arms District leadership meeting where we meet with District team members from across the city we work with our executive directors of student supports and operations our student services managers who support our guidance counselors and
our social workers as well as our family support leaders and our family leadership coordinators who support our parent coordinators um and we also work with our s regional managers who are New York City public school staff who support families inside of shelters and
during these meetings we're able to share uh City policies we talk about Central supports available um the districts can provide feedback to us or ask for support and we also share best practices because there are amazing best practices happening to support our families and we're able to uh spread
those practices across the city we also have U monthly project Open Arms learning sessions um we have either one to two a month and different content so we've talked about Transportation eligibility attendance human trafficking School nutrition we just had one
yesterday on spending s funding and those are open for school and District staff we also meet with Advocates monthly in our monthly Advocate Think Tank where they're able to tell us things that we may not be hearing from the schools and then we work to identify challenges and collaborate on Solutions
and then every week we have a cross functional meeting where every team across New York City Public Schools is working to discuss and plan supports for our newest New Yorkers some of the trainings that we continue to work to offer are the know
their rights staff facing trainings so this provides an overview of the rights of Migrant Youth and families to reside in New York City under the relevant bodies of Law and this is held in partnership with project Russo as well as the mayor's office of immigrant Affairs additionally we've been able to
offer uh know your rights family facing trainings we've done these both virtual and inperson and we're we work closely with the office of language access to make sure that this information is um available to our families in their native tongue um we also offer the
non-local law enforcement protocol trainings um we've been able to do that for our superintendents our principes our school safety agents our parent coordinators our school transportation um leadership our dycd cbos that are working inside of our schools and other
school staff members as designated by um the school principal we're also working with the national Center for school crisis and bereavement to do trainings around supporting children and staff through trauma and loss um we've been offering these at least um once to twice
a month really talking about how are we um able to have conversations with kids about fear um and for the adults so that they can have those conversations what to say what not to say um and finally we're working very closely with swift Kansas University to talk about rightful
presence and rightful presence is to improve School culture where every student feels a sense of true belonging so it doesn't matter if you're a new New Yorker or an L student with a disability lgbtqia we want you to know that you belong here in New York City public schools and this is helping um our school communities understand how to
create rightful presence inside of their buildings some key reminders that were sent to our principles in December was again reminding for the students right to education all children in New York City public school regardless of immigration or Asylum status have their right to a public school education New
York City Public Schools does not collect or track immigration or Asylum status we also shared information about the mckin vento ACT which is for the rights of students in temporary housing to enroll in and stay in their school or to transfer to a new school near their
temporary housing location this is incredibly important for our kiddos who may be impacted by the 60-day rule we want our families to know that they have a right to stay in their school if that is their choice or if the family wants to consider transferring to a new school near their new temporary housing
location that is also an absolutely okay Choice whatever the family wants we support them in their choices emergency contact information um it's important that schools have the most up-to-date contact information for students and families um so we want to make sure that
we have working numbers we sent this out um in a PE weekly in January at the beginning of the year it's a great thing to do for all kids but especially important as we think about um our newcomers do we have numbers that are working um and who do we have in case of an emergency at the school who's that
contact information and then we're going to talk about the non-local law enforcement protocol non-local law enforcement including ice cannot enter our schools except when legally required which is a determination made by our
lawyers staff must follow a strict protocol which we'll cover today and includes not taking any action without legal approval and I'm going to turn it over to Charlie to walk us through the
protocol thanks Tamar so the protocol of non-local law enforcement comes to a school building or a relevant area which includes bus stops and other areas it's a very straightforward protocol that we have
down to essentially three steps First Step get information we want folks who are on the front line who are interacting to get information the second is to contact and provide that information to senior field counsel for review we want the lawyers to be the ones making these
determinations um and the third is to follow Specific Instructions that will be provided by field councel we want to make sure that folks are not in the business of trying to determine whether something is a Judicial order or administrative order lawyers are trained
to do that my unit has been trained um and we're the ones that are going to make those determinations so we're really rolling out these protocols to make sure that it's boiled down to those three simple steps which is get information contact legal and then follow the very specific instructions provided by
legal and then we have uh resources on the best support for immigrant students during the transition and all of that has been trained has been shared with our staff we've rolled out these trainings uh as as Tamar mentioned before to all principles uh guidance
Council social workers uh office of people Transportation uh school safety agents and we've we've we're continuing to roll them out um we're going to make sure our entire staff is trained they know the protocols they know who to contact and when to contact and how to
contact and next slide I think that's basically it for us quick quick and easy I'm gonna stop sharing that was extremely fast quick and to the point quick to the
point absolutely I was just gonna say I was just gonna say um if you have any questions we'll be I guess taking a couple of questions raise your hand first do not just unmute um thank you so
much for the presentation thank you so much for supporting uh um our school staff and uh providing the best uh accurate um information and legal course to take when gabet an incident happens right I know the chancellor has been
very clear about protecting our children and continuing to protect our children regardless of immigration status um it hits me personally really hard so I am looking forward to the chancellor coming in uh today and discussing more about
how to continue in protecting our childrens and families um let us take this uh questions I only see one hand uh Miss Rema you have the floor thank you good morning everyone um
so I we right District 75 majority of our kids get busted like some 97% and um the bus staff want clear training and guidance because the current guidance for example if a f if
they get home to a stop and the student's family is undocumented and ice is outside the home and the family can't exit their home to pick up the child from the bus what is the guidance because the current or rather than what is the guidance could you provide
guidance to bus staff because the current guidance is to just stay on the bus and that's not really guidance because then how long do you stay there do you drive away do you take the kids to the police department do you take them back to the school is there someone at the school waiting how do they contact general counsel when they're not
doe employees so lots of questions that don't have answers and most of our kids are non-speaking need a lot of support maybe have some difficulties with behaviors um I have students that can't stay on the bus I have students that are recommended for limited time and they
have to only take a 45 minute or a 60-minute ride because they can't handle the time so then what happens when you have a student that goes into crisis on the bus because they're outside their house they can't go inside and the bus staff are not equipped to deal with this
maybe that student doesn't have a par right maybe that student doesn't speak maybe that student doesn't speak English like there's a lot of um issues and and bus companies families of bus students have not received any guidance the only
guidance is to not open the door that is not clear because how long are you going to sit and not open the door and at what point do you decide like what am I going to do with this kid ice is not leaving what if you leave and come back and ice is still there right because they know oh the bus showed up so this parent has
to come outside at some point and decide that they're not going to leave so just really concerned about the d75 community and for that matter every Community um everybody here every single district has students that take the bus so that's all
of our issue that's everyone here's responsibility to to to be fighting for these families and asking these questions that they're already overwhelmed with things that like using the bathroom and not getting hit every day and and and not worried
about like these things so how do we support our communities and how do you how how can you provide training and a pathway to legal counsel for all bus companies and staff thank you thank you Rema I hope you were able
to capture the questions in between the comments um it's a lot of concerns I I Echo exactly what she said and more yeah I think it's an important it's an important point and we are aware of it we've been working we did do a training with bus dispatchers last month uh we're
working with the bus companies to really firm up training we are rolling out more trainings uh we're working with the union and we we've been working with the bus Union and we are going to roll them out so um we're we're on it we're aware of it and I think
uh it's very important to us because I think and it's an important flag for the district 75 community so I appreciate that uh but I do want to give some comfort that you know that we are we are rolling those out and we will make sure all drivers are trained believe she's talking about uh
nurse is it in school because I don't know about nurse inside the bus um I do see the N the nurses the Paras I want to say that we've been able to train thousands of participants and we continue to offer this training once to two times a week and it's open now to
any New York City public school staff as long as their principal gives them the opportunity to attend they're all posted on our infohub page um one to two trainings a week awesome awesome thank you so much uh we have another question Adriana you
have the floor yes yes hi thank you for that so we've been given a lot of information as far as not allowing them to come into the school building and Etc but and I don't even know if you can share this but I haven't seen any guidance as to if these kids are in
school and something happens to parents like what kind of notifications or how can we assist these kids or the school when these kids are in the building and their families are not home because of whatever the circumstances are or they were um picked up or whatever it is how
do we go about as a community to help these children that are still in school and have nowhere to go that's a a really important question and one that's come up quite a bit in our trainings um that is why we've really tried to message out the
importance of making sure updated blue cards the families have updated blue cards with the trusted adult we do have protocols in place whenever an emergency arises uh should a parent not be able to pick up a student but we want to make sure and I think it's important to continue to message out that families
need to update blue cards with the trusted adult um so that there is upto-date information so somebody can pick up the student but again schools should have those protocols in place um you know unfortunately emergencies do happen and and there are times where parents are not picking up the students
but the best messaging we can do right now and that's why we have sent it out both to families and principles is to make sure that those blue cards are updated and we have upto-date emergency contacts I'm sorry but it's not so much about the blue cards but it's about supporting the children in the school so
like I don't know if you shared it if there's a protocol in place within the school with our staff to help support that child when they realize their parents or family are not coming to pick them up because of the circumstances yeah I mean that's that's where our protocols would kick in right
for emergencies and uh somebody from the school would stay with the student we would hopefully there would be a trusted adult who could take the student um and if you know we would make sure that somebody is with a student at all times and that they're they're in communication with uh whatever family
members they can right thank you um I do have uh a question are you guys also uh training the after school cbos and um the uh school safety guards
because I know they're not like doe employees but are you also training them to protect our children from know yep yeah we've done uh we have trained after school cbos and we had very very large turnouts for those which was great uh
Tamar and I held uh two trainings already and I think we had in total don't quote me I think it was the numbers were very high it was well attended uh and we have trained school safety throughout the city as well so uh again we're really trying to get everybody trained and the trainings at
this point we've opened up to anyone so if somebody missed their particular training we want them to attend so please continue to message out absolutely we have an two more questions we have one question from district 18
Tenisha you have yes hi good morning um my question is with um one of our schools we have the lock not the door lock but you know when they have to push to come in but the question is during dismissal and during when the children
are um coming in the doors are open what is the protocol if ice just comes in during those times when the doors are open yeah they they they shouldn't be doing that right so that's going to be um we should not have anybody just
walking in when the doors are open um that's going to be in coming on school safety to stop the person from coming in and just walking through the building and making sure they sign in identify themselves give the requisite information uh nobody should walking through our schools at any time whether it's dismissal uh entrance or in the
middle of the day so that's part of the training we're making sure folks are stopping people nobody should be walking through the buildings thank you Tenicia for your question I know I saw uh bandana from this4 do you still have a question hi everyone yes I do have a
question I heard the whole um thing uh and Open Arms you said is just for the new arrivals but we have families that that living here for a long time and their kids go to school so is there any protocol in place for those
families same protocol and Open Arms while we were created to support our newcomers we're supporting all of our immigrant students so but the protocol stands for any kid in New York City Public Schools we're following the same protocol that Charlie was able to describe for us today oh wonderful so is
it okay if we announce this website in because this is wonderful in the schools the district everywhere so all get together and we're constantly putting information on that site schools.nyc.gov
backprop arms that's where we're keeping all of our information please share far and wide absolutely thank you so much thank you so much and just in case it has been shared uh in the district because I am a DT District 4 representative so it has been
shared in the district um thank you guys so much uh if if you're able to send me those slides so I we can send it to all the members that would be great please provide your um information also in the chat I see U
members are asking for your information thank you thank you thank you truly appreciate it and we are over time thank you guys so much this is very interesting thing we need to know in order to educate our our parents you know and protect our children thank you
for having us thank you thank you everyone thank you for coming uh now we have the chief of policy evaluation Mr niked mole I'm sorry if I'm mispronouncing your name no uh you got it uh great so so thank you
hopefully you can hear me uh as mentioned um I'm nette Mo I'm the chief for the office of policy and evaluation uh uh which also includes our office of assessment joined by my colleague uh Michael Ryan who is the executive
director for the office of assessment and um collectively you know we're always excited to talk about uh spring activities including uh State Testing so uh we're we're honored and thankful to to be invited here to spend a little bit
of time uh speaking with all of you about it I know as as spring arrives um questions come up around State Testing and so uh we're happy to uh spend a little bit of time talking about it and hopefully answer any questions uh that
may arise um so uh I'm actually gonna um hand it off to my colleague Michael to uh walk us through and and um share the presentation but uh while he shares the screen and gets us going uh Michael if
you want to introduce yourself but uh but we'll both be here to answer questions that you drop in the chat or or uh raise up after afterwards thank you thanks nikette and uh thanks everyone for the invite and having us here today uh can I just get a quick
check can everyone see my screen the uh presentation great thank you so much uh so in our time this morning just going to uh talk through uh the state test for 3 to 8 going to provide an overview going to talk about the transition to computer-based testing the test dates
and Designs uh some exemptions and accommodations the benefits and participation as well and uh can open it up for questions and discussions um so I just want to uh give a high Lev overview about the state
tests uh the annual New York State uh Ela and math test will be administered to all students in grades 3 to8 later this spring uh students in grades five and eight also sit for the state science test as well uh New York State meets its
uh requirements Federal requirements under the every student succeeds act or Essa by administering these tests uh the tests are designed to provide important information about whether students are prepared to progress through school and graduate with the critical thinking
problem solving and reasoning skills they need for long-term success in school college and careers and to support students in their pursuit of Economic Security in a choice filled life and I really want to stress that these tests are just one of several measures schools use to assess student
progress grades report cards writing samples projects assignments and other performance-based student work are equally important I like to say like the tests are one tool in the toolbox it's not the only tool but it's it's one of many that are in Educators
toolbox the the big thing about the state test is we are in year two of a three-year transition from paper pencil to computer-based tests uh that transition started last year uh so in um last year's test uh computer-based
testing or CBT was required for grades five and8 and it was optional in other grades uh this year the state is adding two additional grades for CBT so it's required for grades four five six and8 and remains uh optional in grades three
and seven and next year uh they'll go uh full CBT for all testing grades uh last year we had approximately 100 38,000 students test online for ELA and about 109,000 students uh test online in
math uh this spring uh we're estimating the number of students testing online to 263,000 for ELA and about uh 237,000 uh for math the dates uh for uh the
administration are here uh you'll see for CB BT there's wider uh Windows um April 22nd to May 2nd for ELA the paper test would be April 29th and 30th with a makeup from May 1 through 6th math uh
the CBT window opens on May 6th and runs to the 16th and the paper tests are on May 7th and 8th with makeups on the 9th through 14th and for science the CBT window is May 13th through 16th I just have some like visuals of what that
looks like on the calendar so you see that CBT window for ELA opens up the week after spring break uh and the way um it works with the CBT Windows schools can choose which days within that window
to administer the test uh the only caveats is they have to test all students um in the in a single grade on the same schedule and um talk a little bit about how it's a two each test is two sessions or that are administered
over the course of two days so session one and session two have to be on consecutive days but otherwise for CBT schools can select those dates within that CBT window um when Ela uh wraps up you'll
see we move into the math CBT window math paper and then following uh the science CBT I also have the um the scoring um uh dates in here as well so our office
organizes uh the scoring of the state test for both paper and CBT is as well so busy spring just I mentioned it earlier in terms of the test design uh the ELA math
test consists of two ontime sessions and are administered over two days with one session per day uh session one and session two for the ELA test test includes both multiple choice and open-ended
questions and uh session one for math is strictly multiple choice and session two for math includes both multiple choice and open-ended questions and the science test again administered only in grades 5 and 8 is a single session that includes
both multiple choice and open-ended questions all three tests are untimed students who need more time will be able to work at their own pace to better demonstrate what they uh know and can do I see in the chat uh there's a couple
questions about um accommodations available for students that prefer paper or need paper so um if the student has an IEP and the um the only way for us to meet the requirements of that I IEP is a
paper test then that student will be provided a paper test so even in a fully CBT world we will still have um some students still taking the test on paper and uh students that need multi-day testing and cannot test within
that two-day window um as long as they test within the wider window um they schools can make those arrangements there are some exemptions uh for students when it comes to these tests um and so so uh those exemptions
include uh students uh who are in accelerated math courses and that they would take a regent exam so we most commonly see this like some eighth graders um who might be in an algebra one course and they are going to take the algebra and regions at the end of
that course uh those students would not take the grade a test uh the state test for math um accelerated math students can also be in grade six and seven as well uh similarly uh there's some students uh who are in accelerated
science courses uh and they would result uh those courses result in a regent exam and so if those students are in those accelerated science courses they would not take the state science test uh first year L students are exempt
um from taking the ELA test so students that arrived uh within the past year and have been identified as L students they have a one-year exemption for the ELA test um students that take the New York State alternate assessment they would
take that assessment rather than the grade 3 to a test as well and then medically excused students uh so these are typically students in a medical facility for the duration of the test uh they would be exempt from testing as well terms of uh accommodations uh you
know students must be provided with a testing accommodation specified in their IEPs and 504 plans when taking these tests uh these accommodations could include but are not limited to flexibility and scheduling so an example of that uh might be uh students that get
provided frequent breaks during testing uh accommodations include flexibility and setting and so again an example but not limited to uh students whoops my okay sorry sorry my my screen went blank for
a second and then jump the page my apologies that's okay you're good another I just wanted to let you know I'm sorry for the interruption sure you don't have to like stop and answer any questions in the chat okay we'll do that at the very end thank you thank
you all right back on track thank you so much uh so flexibility and settings uh those could include separate room and locations for testing and then there's accommodations around method of presentation uh so that could be revised test format which could include Braille
large print or test red uh revised test directions so an example uh could be uh directions or R to students uh the use of AIDS or assist assistive technology and one of the examples of those might include masks and markers to
for students to maintain their Pace uh when reading and then also um method of response so like the use of a scribe um and so um you know student cannot um write for the paper test or or type for
the um for the computer-based test and they have a 504 scribe would be an example of a method of response accommodation uh L's and former L's can be provided the following accommodations as well uh they can test in a separate location uh there are alternate language
additions uh for both the math and science tests uh the alternate language editions are paper copies of the test so the student can f if we're a CBT student that has this accommodation uh they can choose are they going to respond uh on
the computer or on the paper copy uh schools will work with that student beforehand to make that decision prior to testing day uh bilingual dictionaries and glossaries are available um for exams uh that do not
that are not translated by the State into alternate languages uh schools are allowed to provide oral translations for those lower incident languages for Math and Science and students can write their responses for those open-ended questions in their home language for the math and
science test as well uh some of the benefits of the state tests you know they provide detailed information about whether a child is learning what is expected of them for their grade levels uh it certainly helps schools determine how students are progressing and Performing
compared to their peers in which students or teachers may need additional support and allows um allows you to learn how your child school is doing compared to other schools in terms of participation we strongly encourage all students to take
these tests because both parents and students benefit from the information we learn through the test results uh State tests provide additional information on what each child is learning and help teachers and schools adjust support as needed however if parents are interested in opting their child out of state tests
they should consult with their child's principal if after Consulting with the principal they still want to opt their child out of the exams the principal will will respect that decision our strong recommendation is that both the parent and the principal maintain a written record of that
conversation realize I went through a lot of information in a really short amount of time so uh I know there's a couple questions in the chat um I see the question about what about students who don't have technical abilities or don't have computer
knowledge uh what we really want to make sure is that that student is not is not being exposed to the computer-based test for the first time on testing date right and so the state does do a Statewide simulation uh we just uh wrapped it up
it was the end of January and the Statewide simulation provides a short version of the test that mimics uh the real test in terms of like uh the login procedures all the functionality and the expectation was that um all schools
across the state participated in that simulation it's really like a no Stakes opportunity for both the school staff and the students to be exposed to that uh testing platform and then there are generic logins uh that students and schools can use throughout the outside
the simulation window to be able to log into that testing platform as well um and so really want to uh provide students that opportunity to be exposed to that testing platform ahead of this ahead of the actual test
Administration um if a student does not have an IP can they write on paper then uh enter into the computer um believe scrap paper is available so students can work out um on paper and then uh enter
the responses onto the CBT platform I yeah I see the the the comment about always documenting uh again our strong strong directions to both schools and parents is is to document that uh conversation around opting
out another concern about having a person translate the test um the state does allow for this accommodation um and that there's a lot of flexibilities on who can uh provide
that translation uh for schools uh keep on uh I'm going to keep on answering questions as they roll in but folks um can also like shout them out or not shout them out but raise their hands as well um all schools mandated to do the simulation last month
yes uh they were and uh we're working with superintendent teams to follow up with schools that did not participate in the simulation and again um we have those uh practice test logins that students can use if they did not participate in the simulation to log
into the platform Michael just in case there is a handbase I just want to acknowledge Miss uh bandana from District Four bandana you have the floor yeah hi thank you thank you Rosa always um I just have a quick question I understand these
Protocols are set for our students but is there any protocols that has been set for new migrant students about the testing or what's the protocol for their testing because they're new you know they can catch up in one year or two year uh with our curriculum so is there
any protocol set aside for these students with their scoring or their testing the the new migrant students uh would have that exemption for the ELA test so they would not test during their first
year um of enrollment on the state ELA test um they and what about for mathematics for mathematics uh they would be expected to test there would be uh translated versions uh of that that that test as as
well as the oral translations and languages that do not have a printed version of the test but then just want to make sure we clarify for for new admits if they're English language Learners it would be provided that first year exemption not
every incoming student to a New York City school is an English language learner though right just want to make sure we have that distinction but are are we making any protocols because still they're new even though they're taking the mathematic exam you know we
don't expect to we we don't expect them to score three or four is there any exemptions on that for them uh there are no exemptions uh for new students uh from the math exam I again it's around the English language
Learners students may be coming in from the state of New Jersey or from Pennsylvania right so we want to make sure that we um are capturing that information of where uh those students are academically and then being able to
share that back both with the family and with the school about where they may be uh succeeding or where they may be struggling but again the purpose of these exams is to better understand how those students are progressing through the state learning standards we
recognize some kids are going to be new and may not have been exposed to that content um and so uh I think a lot of the the changes around how those test scores are used uh acknowledge uh you know some of the those components as
well but but want to be clear there there is no exemption for the math exam so uh n is it thank you Miss bandana Nik is it possible that you go back to the previous slide that maybe
um is it the previous SL oh sorry sure participation yeah I think it's something about with the consult with the a principle right you have like this is why it's very important to educate ourselves so we can uh educate our constituents you know um we are well I
am Manhattan High School's president's council president and then we take it to our constituents and those uh ptas are able to take it to their own constituents uh parents have the right to opt out bandana this is why we wanted to have this uh communication and
transparency to provide the information for for the parents um if if you see on the screen it says if parents are interested in opting their child out of the state test they should consult with their child's principal right because communication is
key if after Consulting with the principal they still want to up their child out of these exams the principal will have to respect their decision right the parent and the principal should maintain a written communication because this is proof that it did happen
that you did ask to be opt out uh this is very important for parents and please bring it to your districts um parents have rights students have rights uh I have three kids I upate one out of the
taste test the other one you know like was able to do it right is we have every single child is different and every single child is unique and have their own special abilities so yeah absolutely I understand I I understand you're saying the parents can opt out their
kids but in their record it's going to be an explanation why they did opt out for that is or refus or just refusal to because you know I it goes in their record right they opt out for this exam it might not
they might not be up to date now but later on it shows right let nette or Michael answer that for us uh you know certainly we want to know every reason why a child does not participate in the state test but
there's no um like when you say it's in their record you know um not sure U what the potential concern is but it is not like factored into like admissions programs
or decisions as to why or why why a child did or did not participate in a particular state test so right thank you so much um I do have uh three more questions uh these
come up in different districts uh they ask will the school lose funding uh will the teacher be fire and what happens when the child cannot do the uh computerized based testing uh on you know on the computer obviously so those
three questions if you're able to quickly answer so we can move on with the agenda sure um you know I guess I would say largely the answer to the first two questions is um uh no there is a Federal
requirement uh that 95% of students do participate in in all m in all mandated testing um certainly if if a school or a district Falls below that threshold there there may be uh conversations or
participation Improvement uh plan so to speak but uh in terms of of direct funding to a school uh around participation um you know the the requirement is is 95% participation we
have not seen a funding um uh impact over the years so just want to be be um clear on that will the teacher be fired over participation um no uh there is no um uh kind of tie into uh the teacher as
to whether or not their students do or do not participate in the state test we do want to be clear that our that our goal is to have uh as many and all kids participate in the state test all there shouldn't be reasons why a teacher or a school leader uh dissuades or
discourages a child from participating in the in the test in order to quote unquote game uh how well uh uh their school or their particular class may may look based on their their individual students uh performance right so so that
is something that is uh uh prohibited um I think that is not the the gist of what you are asking asking and so I just wanted to um uh answer the question that that no there is no um no tieing to the teacher um whether or not you as a
parent uh decide to to have your child participate or not participate uh I drew a blank on the third one but I think uh I think it was around if the child is not prepared to participate in a computer-based test and Michael can can clarify for me uh we do
want to make sure that you know uh kids are engaging in this type of Technology on a regular basis throughout their um throughout their their school experience right it's not just uh that the computer is utilized uh the two days of the year in which they're participating in the
state test um schools May utilizing technology on a regular basis through a variety of programs um and so part of that is getting them familiar with with leveraging that technology uh throughout they may be participating in classroom
based assessments or activities uh on a computer uh might be responding to um uh you know story prompts or or questions uh throughout uh whether it's a unit test or a formative assessment uh that
that an individual class grade or School may be participating in so uh so there are a number of of uh entry points for students to engage with technology along the way um but uh but but hopefully that
helps disuade that the simulation and the um other components are um intended to help just make sure that they're familiar with the uh specifics of this state exam but uh should not be the only time in which kids are seeing technology
uh in the course of their their normal day thank you so much I do see uh District 12 christe please make your question real real real quick because we are 13 minutes over time no problem I just have a really quick
question so I'm a little confused um maybe I'm not understanding right the so the state exam because you're talking about the fact that you know you some people have their kids opting out is that not mandatory to take the state exam like I'm a little
confused by that because I mean clearly these times have changed from when I was in school obviously I'm 34 so I get it but I thought it was a mandatory thing that the children are supposed to take state exam you know how would how would they know exactly you know the level
they're on with you know certain things if they're not taking the exams um yeah I think uh and I I'll just briefly answer yes I mean I think that's um exactly one of the uh primary benefits uh for families is to be able
to understand and know um how is their child doing how is their child school doing uh or how is their child doing in relation to other kids within their their school uh within their community and across both New York City and across New York state right so I think that's
one of the benefits of a standardized assessment um the ability to be able to put um one individual performance um in relative understanding to to a broader set it is required and expected but we also uh acknowledge and want to respect
a parent's individual decision um should they decide that the participating in the state test is not uh something that they want to do we um you know that is a decision that we want to respect on a parent behalf um so if two things can be
true yes they're required to participate and sit for the state exam but we also want to um uh respect the parents individual decision here excellent thank you okay so we are now thank you you both for the present ation please please please if you're
able to send it over so we can send it to all the members so they can have uh the same information as uh you guys presented um as always people still don't know right and this is why we strive to do educate our parents so they
can educate their own constituents thank you so much uh we're going to move the agenda along because we're 6 minutes past time I'm so sorry I just love information okay so now we have our amazing Jesse yay positive Bon to you
thank you madam chair and thank you members always always an honor and privilege to be at your meeting uh just wanted to give a few of our face updates um one is uh just updating since our last conversation with uh CPAC we've had
three town halls um last one was in District 10 on February 10th on District 30 on February 3rd and preceding District 30 was District 13 on January 30th I wanted to thank all of the parent leaders all of the CC members
um for their support all Town Halls went very very well and we that cannot happen without obviously the partnership and support of the the parental leadership in the district uh so thank you so much uh wanted to spend some time this morning talking about CC elections so
the deadline to apply for the uh community and Citywide uh council elections is approaching uh that is February 16th Sunday February 16th once again if uh parents are interested in running and they've yet to submit their applications we we highly encourage them
to do so via their Nixa account um before the deadline and if there's an issue or they don't you know have a Nixa account to please connect with their parent coordinator to uh have that set up for them um but we definitely want to stress the fact that the uh elections um
uh application is open um it is you know um deadline is fastly approached coaching anyone with questions about applying um can reach out to us uh here at elections 2025 at schools.nyc.gov
um and uh also visit our CC elections page at on. nc.gov elction 2025 and members I'll put this information in the chat after my conclusion of my remarks so that you can share that as well and we you know as
always we appreciate your support in in getting the word out and appreciate your um um your support in sharing this information I I'm always reminded like I I'll talk more about the elections but I'm I'm always reminded that one of the most um powerful messages in kind of
sharing the importance of parent leadership is is all of you have your own personal motivations like that that inspired you to to run as parent leaders we understand that um taking on the responsibility of parent leadership is
no easy task you know you are um constantly you know solving problems representing on issues being strong advocates for your community and so all of you have very very um specific motivations as to what started you in in
in this journey and I I always share that for me um my journey started in District 8 uh many many years ago had a birthday on Monday so I'm feeling my age but many many years ago uh when my son was diagnosed with autism and we didn't know anything my wife and I did didn't
know anything about autism and uh and it was you know a difficult time in the sense that you know Adam had lost his language and uh he was going through quite a lot of changes and we as parents didn't know how best to reach him how best to help him so my wife basically said to me that we had to get involved
in the education system that that was the key in reaching our son and that's what we did um and we got involved in District 8 uh in in the Bronx and went to meetings and I remember the first meeting I went to I was nervous scared knew nothing about you know the rules
the regulations I've had parent leaders on the mic speaking before me with so that were so knowledgeable that I knew nothing and I was so afraid to lend my voice to the conversation I remember very vividly my wife pushing me literally to the microphone uh to speak and I said to her what are you you know
what do I say and she says just tell them how much you love your son it starts with that and I've never forgotten that I've never forgotten that lesson I've never forgotten the importance of lending it starts first started first with Adam but then it's uh as all of you very know know very well
it starts first with your child and then it evolves to other children and then all these children become your children uh in your advocacy so I just want to let you know that it's just your own personal stories and sharing your own personal stories if you feel comfortable is one of the greatest examples of the
importance of being a parent leader and definitely uh there's no better uh messenger than the members of the Chancellor's parent advisory Council and our CC members so also wanted to share a few things that we're doing um we've had quite a few things to help spread the
word um just yesterday we had what we call uh election drop in sessions and what that is is that for applicants or people who are prospective applicant who like have questions about the application need help and support we had sessions to help them do that like our
La last session was um yesterday our latest session was yesterday and obviously like if if parents or you find parents that have questions about I'm in the application but I'm unsure about this I'm sure about that please have them reach out to us you know at
elections 2025 at schools.nyc.gov uh and uh that you know will answer any questions they have but those were things that we were doing to help support parents um we also had prospective candidate webinars like um our last one was on February 4th um
previous one before them was in January where we invited prospective candidates and we talked to them about this CC we talked to them about the roles and responsibilities of the CC we share personal stories um we took questions you know about the process really kind of to help support like we wanted
parents to make a very informed decision on you know is this something that I want to do um because there are many ways that you can lend your voice it you know definitely one way and very important way is to be a member you know of a council another way is to vote you
know to vote for them the members of the council and Len your voice in that respect so we felt that these prospective candidate webinars were very important to be able to have conversation with parents you know about the CC and answer their their questions and there was a wide range of questions
there were questions that were uh very specific about the process and there were just general questions about the time commitment and and what it took to be able to serve on on a cc so we were very very happy to do those we're continuing our elections working group and I know that there are some members
uh on CPAC who are part of the election working group and I just want to say that um the elections working group is you know open to to everyone like if you've missed the first two uh working groups that is absolutely okay you could join at any time and our next session
will be on February 27th so if you are interested you could email me directly at J Mika OJ ia uh at schools.nyc.gov and happy to add you to our elections working group and I'll put all this in
the chat afterwards members um also as far as the elections we have been in conversation with um our PCS and having regular conversations with our parent coordinators regular conversations with our FC's and FC's because these are our colleagues and partners in the districts
and at schools um and working closely with them to be able to share information on the campaign and answer any questions so we wanted to thank our parent coordinators and our family leadership coordinators family support coordinators throughout the city in their support and candidate forms and
and obviously CPAC president Council plays a critical part uh in so many aspects of the campaign but in particular in the candidate forums um and I know that we have been reaching out to our our president's council members to uh begin to schedule the
candidate forums and begin to make preparations for them um we are also members going to be holding a cc election candidate Forum overview uh on February 20th and we'll share information just to bring the
president's Council uh presidents uh together the members together to talk about the candidate forums begin to you know share some um uh um share some guidance share some a toolkit to be able to help you know in the facilitation of
the candidate forum and then there's also going to be a uh question and answer you know um within that candidate overview because I know that uh in candidate fors um there is a lot of different aspects to it I know there are a lot of different questions um with regards to the candidate forums like one
of the questions that we um get a lot is that there are parent leaders who serve in different capacities right like they could be running you know for cc and they're also you know a member of the president's Council how we um how we're able to in a sense uh uh um account for
that and you know just very quickly just ensuring that that you know when the questions are developed if you are you're running that you're not part of the creation of those questions and just kind of ensuring you know that there are certain certain guidelines and rules that are that are followed which and and
which members I I know that you're very very familiar with um you know pretty much every single member um who's on this call has participated in in candidate forms in previous elections so I know that I'm I I I'm sharing things that you already know but I just want to let you know that these are the things
that we're going to do very deliberately like in our overview session to help support you you know to help ensure that the candidate form sessions go well and and that all of your questions are are answered and that you're supported properly also wanted to mention I know I
mentioned a lot about the election but also wanted to talk about our science of reading Series so we had um uh we launched another science of reading series last week uh and over uh 1100 attendees
uh attended that science of reading session and just that is just a powerful statement um as to one um the both need uh and the success of of this particular ongoing initiative and definitely um you
know I I want to acknowledge our our Deputy Chancellor for her leadership in the in the creation of of these initiatives and the Su the continued success of them um but that's an impressive number uh for for for uh for you know any meeting uh and we're just
very encouraged by that and our next session is actually this evening but just to let everyone know a little bit about it um you know um what we're doing is we're partnering with an organization Brain Trust uh to design a targeted Intervention Program aimed at improving
the literacy skills of students uh in K through 8 uh and at the same time fostering strong family involvement so there will be high high impact tutoring for students and there'll be literacy workshop for parents so basically in
supporting the student as well as in supporting the parent um and sorry members I want to make sure I cover everything and then also on April 16th will be our next um parent coordinator conference so we um are also in you know
constant conversation and support of our parent coordinators who work work tirelessly at our schools to support our families and we will be having a our next parent coordinator conference on April 16th and we'll share more information as we get closer to the date I know that uh we're running short on
time U Madam chair so I want to be conscious of that I'll just stop there and definitely happy to answer any questions oh you don't have you don't have to stop you need to continue and finish this okay you can just yeah yeah just continue um with everything that
you needed to say of course appreciate it appreciate it Madam chair I um so I think that those were the main points um that we wanted to make you know once again um we will be uh reaching out to the members of the president's Council
uh and inviting you to that uh information session on February 20th to be begin to prepare for the uh candidate forums we know that you know there are are questions you know with respect to the forums and we do have you know
guidance documents and toolit that we're um that we have you know that we're uh going to be sharing you know at those those respective uh conversation so we're happy to to do that uh and let's see I'm just just double
checking and yep I think that is everything that we had to cover Madam chair and happy to take any questions awesome awesome so in because we are um it's like 1050 literally right now so we are right
on time uh we're going to um go ahead and give this space to Anthony agilar which is a CPAC leas to the the Hot Topics uh thank you so much Jesse always appreciate all the information that you bring and we're also going to share um
please put the information in the chat I mean you've sent it numerous times via email but uh we're going to continue sharing the information with everyone thank you thank you madam chair thank you members good morning everybody um so last month
for our hot topics we had an FLC uh Georgette from district 21 um give a brief synopsis of what they do in district 21 in regards to election uh today I'm going to go in a little deeper
on nomination committees and elections um so how to create your uh nomination committee uh it should be hosted at a meeting where you are getting anywhere from three to V to to
five volunteers to volunteer uh to join this committee um one thing we have to make sure is that whoever is volunteering is not running for a position uh on this
PTA also uh graduating uh parents uh can also uh be a part of this committee um so they're we do not just because they're graduating doesn't mean they can't participate um the roles and
responsibilities of this committee is to identify potential candidates uh by soliciting for nomin uh recommendations or nominations or and um a little
talking point on why they want to be uh occupy this seat essentially um to send out notice about the meetings to create ballots uh to inform the principal on the election date so you're going to
form the uh executive board and they will inform the um the principal of the school by April 1st and then essentially to hold the meeting um so B so basically
this this committee is deciding everything on how this election will work from beginning to end once this election is done their job as the election committee is done one thing I
talked about was uh notice some of the things that should be on this notice is the date time and location of the meeting the positions that are all are going to be filled which is all of them
um and a brief synopsis on what those uh positions entailed would be lovely uh term limits um the format of the meeting so one thing we have to remember is that
elections can be hosted fully in person or fully virtual however we cannot have hybrid elections okay that's one thing I want to stress um yes uh one thing we also encourage is
that elections we try to get elections done before the end of June why because after that the principal will be the one to coord or coordinate this meeting so essentially you're losing your autonomy
as a parent leadership structure to host your own elections as of September when the election process comes to fruition that will be the Principal who is coordinating that meeting not the parent members um so that you have your own
autonomy we encourage you to try to get as many elections done before the end of the school year um what happens if your PTA cannot create create or form a
nomination committee then what happens then is that uh the executive board will convene and discuss the formats and the different methods on how they would like to um post this election so they will
essentially be the ones to coordinate everything um if for some reason you cannot get um nomin ations for positions you can run it close to a um
executive um uh executive uh election sorry expedited election uh where you are taking nominations from the floor um at the elections however that if that is
going to happen that has to be on the notice as well okay so one thing about a elections is we should be as transparent as possible also refer to your bylaws and chancell Chancellor's regulations so
that you are in compliance so that grievances don't take place um so that's it for the election portion um and the nomination committee portion one other thing that I want to bring up is the president's Council and
C joint meetings uh these should be taking place um combined um depending on who is hosting this meeting depends on if open meetings law applies so if the president's
council is holding this meeting uh open meetings law doesn't apply however if the CC is hosting this meeting at one of their uh meetings open meetings law does apply which means that it must be open
to the public um excuse me and follow all their um mandates um one thing that we should be thinking about if you haven't already on the CC is legisl legislative breakfast um and this
is where at this joint meeting you can talk about this um and how you both can support the district um that's it for my section I'll pass it back to Rosa yes thank you so so much this is
very important because a lot of um a lot of parents look at that have um questions right uh when does it happen and um do we have to do uh SLT elections so it's automatically um goes to the next year
with the same members uh when is Title One elections you know like all these questions and we try to educate parents of of all these questions in one second uh but let me go real quickly to uh rem's
question thank you um if the CC makes Quorum in the joint meeting doesn't the meeting become open because they have too many members there um so it depends who is hosting the meeting if it's at a uh Pres president's council meeting um it's
subjected to their uh rules so um they have to make Quorum if it's at AC then it follows their rules so it depends who is hosting that meeting essentially so I remember when we used to do ECC meetings
in person that one Council couldn't send more than five people because if you made Quorum in the meeting it would then be subject to open meeting law so I just want to be like really clear about that cuz I I think that's a thing I don't I don't think it matters
who's hosting I think it matters how many CEC members are present Anthony you want to repeat maybe for people that did not hear about um if president's council is hosting he goals by um by president's council's uh
regulations which you know like we're um you want to like emphasize that because I don't think uh RMA heard you sure um so what I said it it depends on who's hosting the meeting essentially so if it
is the president's Council who is hosting the meeting it is not subjected to open meetings law if the CC is hosting the meeting yes they have to follow their um their um open meeting law mandate by the
law uh Veronica you have a question Veronica you have the floor District 17 okay thank you I was trying to unmute good morning again um it's just um it's something leading to Pas and PTA I know I spoke about it last year and I'm just wanting to know just
like a follow-up question to find out if there was any uh any information about it we had asked the previous Chancellor about um Pas and PTA having a instead a one-year term a two-year term just like every other the SLT and title one so I
was just wondering if there was any update on that thank you so no there isn't an update but I can bring it up again thank you no problem can can I just respond quickly hi Veronica thank
you for that question um it's it's just we need to finish closing out the revision of A6 we have one regulation that's pending the revision and getting it through the pep and then once we get that done we'll we'll start the revision here it is a long process we have a lot
of folks that need to chime in on the revision process um but we are getting that further and further along and hopefully by the end of this before the end of this year we're able to put that to the pep and then we'll start um revisiting this regulation because we have to do a change in the regulation in
order to to change it from one year to two so that's where we are with that greatly appreciate thank you okay thank you so much Deputy Chancellor Christina okay so um we are
gonna move the agenda along because we are right on time and our Chancellor is here so I'm going to pause the button if you're ready yes I'm so sorry my my internet is a little spotty so I apologize to everyone I'm just going to leave my camera off uh
just to make sure that I can be heard more important than you see me uh so good morning everyone uh thank you so much for having me here of course I want to thank co-chairs uh Rosa Diaz and Randy gay for always uh welcoming me into this space and all of our CPAC
members thank you for taking time out of your busy schedules uh to be here with all of us um and I also want to uh thank District 13 District 30 and district 10 for hosting Town Hall meetings and engaging their communities um district 10 thank you so much for your
flexibility uh my daughter and I both got hit with the flu this week uh and you welcomed me uh virtually so I deeply appreciate that uh these Town Halls are extremely valuable opportunities to hear directly from families and stakeholders and my team takes it uh very very
seriously um we often debrief on all of the feedback um and it it really helps guide our work forward so of course I want to I want to just thank you so much for taking those so seriously and we look forward to contined engagement and meaningful discussion uh we it's been a busy few
weeks uh we current we're currently celebrating respect for all and just as a reminder we celebrate diversity and practice respect year round in New York City Public Schools but this week is a special time for us to really upload that work um and talk about all the
amazing things that are happening across our schools there have also been incredible activity activities happening across the five burs so I encourage you to follow us on social media to learn about just a sampling of the RFA weeks uh RFA weeks
events um we also had word world read aloud day which was so much fun uh we had uh 1,00 plus volunteers reading over 1,300 books with over 31 00 students across the city so that's totally more than 6,200 minutes of reading and on
February 5th we hosted a climate action day focused on energy where schools participated in climate related activities and last week we also celebrated Black History Month with a terrific event at our Central offices at
Tweed um and so we I saw many of you there and I really want to thank you um for always joining uh Us in those um celebrations uh but I would also uh I would be remix if I don't um remind us all that it is
also Dominican heritage month uh and so we want to make sure that we always celebrate everything that we possibly can to uplift all of our um amazing community members a special shout out to my DC Dr Melendez um so of course let's
remember that we celebrate um you know we celebrate everyone and everything here at New York City Public Schools um and our Black History Month celebration included incredible student performers from ps13 in the Bronx and the urban assembly school for the Performing Arts
um and as I said in my remarks at the event black history is American history we will continue to honor and celebrate Black History throughout the year um it is super important um that we lean into our hidden voices series we also have
our black studies curriculum with our soon to launch HBC Early College Prep School and so much more to come so I look forward to hearing all of your questions and I'm really happy to be here with all of you um and with that I'll pass it back over to
you thank you so much I thought we were gonna go over time but we like literally right on time um we are gonna have Randy uh do the uh questions I know we have a long list we've been piling up a lot of
questions but there with us Ry take it away okay um good morning Chancellor I really hope you feel better soon thank you okay so this is the most requested
question um given that diit has been unable to fully support the creation of the shared inbox which is essential for recordkeeping and banking purposes for the past two years as well as address concerns that we've raised um
is there a possibility that we don't move forward with these um email addresses and we keep the current at schools Parent emails um the the change would cause significant stress and disruption among parent leaders and many are concerned
about the impact that'll have on their ability to effectively manage their responsibilities so is a possibility that changes will not be implemented thank you Randy and I know that this is this is something that we've been grappling with uh for a very long time
uh way before uh I was Chancellor um and so I do want to recognize that I know how frustrating um this is I am meeting with the team today um I I I hope by now you all know I don't like to overpromise
and underd deliver what I will say is that um we received a city-wide mandate um around strengthening our our our data privacy this isn't just something that New York City Public Schools um picked
up on on its own so we are trying to navigate this in a way where we are compliant uh particularly where we are making sure that we're doing everything to um to really to really make sure that we are safeguarding right um our our
student privacy um and just having better practices um but also understanding the um the burden that it puts on on on all of you so please don't um think that it's not top of mind and that we aren't working at it I wish I could give you a better answer but we're
still very much working through this so if you could just continue to give us a little bit of Grace um we're trying to continue to work through this is there a possibility for the new schools to get their at schools emails instead of these doe externals because
they're having trouble with Banking and um certain issues fundraising so I know we have diit I think we have our Deputy Chancellor on with us as well so I'm I'm going to ask if we can um just take that question uh Team back later on
so we could talk we could talk about that and then we can give CPAC an update later on thank you okay the next question is CPAC had requested a waiver for Chancellor regulations a812 in September of 2023 and that would allow
Pas and ptas to sell snacks more frequently than once a month if they choose um Pas and ptas are currently facing sign significant challenges in fundraising and for many snack sales are the primary means of raising necessary funds to support the needs of schools
and students so granting a waiver would greatly assist in alleviating Financial strain and significantly contribute to fundraising efforts yes um and Dr melenz and I have been talking about this we're excited um to propose um a a way that we think we
should move forward and again I just want to highlight that this is about hindering uh the the fundraising potential um for ptas and PAs it really is in in trying to make sure that our young people are not eating a bunch of junk we want to make sure that we're
trying to um you know really uh adhere to the mayor's expectations around Healthy Living um in our schools so I'm going to ask Dr Melendez to talk a little bit about um what she where she and I landed on this and if this um if
if this is something that we still need to have a conversation about then maybe we could take this offline but this is this is the proposal where we landed Dr Melendez yes um we're excited to share um that there is a a previous list so all of the details we'll have to hash
out in in more explicit way um but there's a previous list of things that were allowed to be um sold in schools or inventing machines um that we would propose um honoring a another fundraiser
with a limited list so it wouldn't be open like the one fundraiser that you currently have but really thinking about allowing more things but still very much limited to a very specific list we we also want to connect with our office of school foods to make sure that this all
makes sense for for them as well but but that is that is what's in the works right now um CAC around just honoring another but still really reducing making sure that we have a very reduced and specific list of what is in that second
um fundraiser okay thank you we appreciate that okay uh next question will the doe consider updating the transportation regulations many aspects of the public transit have changed significantly impacting middle school students who
live in multiple Fair zones thank you for that question and I know we have our Deputy Chancellor on and I think we might even have some of the folks from Transportation Deputy Chancellor go for it John yes hi everybody John Benson from
opt thank you for the question um first I'd be interested in learning a little bit more about the changes to public transit that you're referencing I know there's a bus Network redesign in Queens I know there's issues with the A train and the rockaways if there's something else going on out there I would like to hear more about it but specifically
related to Transportation eligibility and Omni card eligibility the regulations and eligibility aren't changing but it's important to note the Omni card structure is different than what it's been in the past it now includes a fourth swipe the old student Metro cars were three swipes per day
5:30 a.m. to 8:30 p.m. now we have four swipes 247 availability um so that should cover multiple Fair zones for AM and PM travel if there's an after school program off site involved schools can also request from us two trip Omni cards so the child could get from the school
to the after school program and still have swipes to get home through the multiple Fair zones uh in the afternoon or evening so they should be covered with up to six swipes per day um hope that answers the question thank you thank you um so those were the
questions that we had um for the chancellor other questions we um felt would be better redirected to other cabinet members so should I move forward with um I mean we have time I'm happy to happy to stay on and we can still address them
as needed I have a question but for some reason I can't raise my hand in this specific I'm sorry about that please please please give us one minute we have
a lot of questions Randy can you continue with the questions so we can try to get as many as possible priscila please write your question in the chat will get to it okay um what should be done when an SLT fails to include
parents in the C process lacks data review and only provides updates instead of meaningful collaboration that's a really great question and um we have members of division of school leadership as well as Dr Melinda so I think this should be
answered um by uh by both because the truth is that what we're really trying to drive in this Administration is collaboration um among our family community student Empowerment Group and our school leaders um you know we can't
have family empowerment do all the work and we can't have the superintendents and the principles do all of the work so if we can have um both our leaders respond to this Sharon you can start if you want and then I'll I'll come in thank you thank you Christina and thank you
Chancellor um and thank you for the question so um this is really important for us and you know we do um have in Chancellor's regulation a655 a process that we that outlines the expectations
for how parents are engaged in a very meaningful way and and we know that's something that we continue to work toward so um so slts are expected to engage collaboratively right in C development um the process C is informed
when they're engaging in in the process which is an annual process as we know of C development it's informed by a comprehensive needs assessment that does include an analysis of the school's most current data to identify the school's priority needs and brot causes and this
is all um expected to be aligned with priority five of course which which focuses on our goal for ensuring parents are engaged in a meaningful way in all processes that in that involve their children education and once the SLT through the comprehensive needs
assessment clearly understands the school's needs and priorities and root causes the team uses this this progress toward meeting the annual goals and identifying key strategies and their action steps and the professional learning activities including activities
to support parent and family um and Community empowerment um and also to monitor of course the implementation of those we know that um that slts do receive um training on an annual basis that um that really um outlines these
expectations for the meaningful engagement of parents and other stakeholders but when it doesn't happen to expectation and and by the way the district team also reviews the C and they monitor completion of the activities but if an SLT is not
including parents in a meaningful way they should first escalate their concerns to the DT for guidance and support because the DLT does um is really the the first line of um of support for slts but if the DT doesn't respond in a timely manner or it's not
able to assist in resolving the issue then it's expected that the SLT escalate um to the superintendent which in many cases will be the FLC who um who's the point on the superintendent's team for supporting um slts so we do um you know
expect to continue to provide training and support to DTS and slts and District teams and we going to monitor um you know School compliance and adhering to these expectations but um what we also expect is that um is that parents are um
are feel empowered to raise concerns if they have issues um related to how C development is occurring that they would um you know when they're signing off on SLT um on you know the SLT signature
page on the C they should not sign if they don't feel that they were engaged in a meaningful way they have the opportunity to um to attach comments to indicate what their concerns are what their issues are and we're going to encourage um and remind superintendents
when they are approving CS to pay close attention to any um absence of parent signatures or signature of other stakeholders on the C signature page and if a parent has expressed concerns in that process that there there'll be more
and able to intervene and provide support so I hope that's helpful thank you Sharon I mean that was comprehensive all I can say or add to that is if anywhere in there you feel like you're still not being heard you
can definitely email face and we are more than happy to work with Sharon and her team and all of the people outlined to make sure that you get the supports and access that you need um and and one thing I'm going to say that we've said before here is that we don't know what
we don't know so if you don't tell us we can't really be helpful um in ensuring that all of the systems are working how they should be so please please feel safe and secure in just letting us know letting us know what's happening we're not going to divulge your name and your information we're just going to make
sure that the process is working and that we're able to support all of the leaders throughout the the process um to be able to meet the expectations sometimes leaders just don't know that these are the expectations sometimes they forget and so we just want to make sure that everyone gets what they need
but we have to know um in order to support all of you thank you next question given the overwhelming workload of family leadership coordinators and family support coordinators particularly in districts with 45 plus schools can the
doe consider reconstructing these roles to provide additional Staffing for more direct IR support to families and school communities maybe consider having a director who manages such an office and hire more flc's with each having five to 10
schools they need reorganization and staff for parent engagement and support from districts so we wanted to suggest maybe having the FLC and FC's uh roles work in Partnership and be interchangeable sharing the responsibilities of both positions
because that approach would ensure that critical tasks continue to be completed seamlessly even when there's a vacancy or someone's on leave maintaining continuity and supporting the ongoing needs of school communities this is a this is a complicated one and uh before I pass it
over to Dr Melendez um you know we definitely want to make sure that superintendents have autonomy and oversight of their teams um and we know that it there are pros and cons to both right um at one point we had um FC's and
FC's uh report to to face um so this is this is definitely a complicated one that we continue to figure out but what it does come down to is really strong leadership um and how are we making sure that we're also prioritizing the role of the um Family
leaders uh family leader Point people on the superintendent teams um so I I will add I will pass it over to Dr Melendez for any additional points but um you know this is why we're this is why the collaboration between DSL and us is so important so that way we're not working
in silos uh because regardless of who they report to and adding a director which is a it's a great idea I don't know if that's something that we would be able to do um in the immediate future but regardless of the support it comes down to who is the person right who is the person in charge what are the
expectations set and then how do they carry through on that so uh Dr Melinda is passing it over to you yeah thanks Chancellor I think I I think it's a wonderful idea um we would love to have more people supporting families in our
schools I think aside from how different superintendent sort of manage all of those teams I want to also remind us all that every school for the most part and we know that there are vacancies across our city but for the most part many of our schools have parent coordinators and
those folks are also part of that team um and and extensions to the flc's that the FC's so it's really about making sure and we continue both DSL and and face continues support into our parent coordinators so that they're empowered
with all of the resources and information and strategies to make sure that families feel heard seen and understood at every interaction at the school whether it's with them or with school leaders or teachers Etc so those are some of the other things that I also
want us to always remember that that PCS are are part of that and and we need to continue to pour into them and flc's are doing great jobs at like trying to build them as we build the flc's at Central so they're not alone thank
you uh next question how can we encourage superintendents to visit our schools not just for events but to genuinely engage with parents and hear their concerns would it be possible for superintendents to host town halls or attend PTA meetings for when requested
some Pas and ptas are feeling disconnected and unsupported and it appears that the level of Engagement with district superintendent is not consistent across all schools the lack of Engagement often extends to principles assistant principles and teachers resulting in limited ongoing
family involvement We Believe fostering stronger more meaningful connections between superintendent and ptas is crucial for creating a supportive and collaborative environment so Randy I um in this during
this meeting it's become very clear to me that I myself need to start visiting slts and some of the P meetings um so what I will ask all of you is if you could please um work
together to put a list of some of the um most urgent places that need support um obviously I I will be transparent and say that um you know my schedule is a little nutty uh which is an
understatement but um this is a priority for me and I think uh it starts with me right um so I would love to join um some of these meetings and and understanding right that SLT is very different than the PA PTA but if you have a functioning
PA and PTA the likelihood of you having more of a of a voice on an SLT an authentic voice on an SLT is greater um but I would like to visit um both across the city so if you could work with Dr Melendez to carve out a list of some of
the places that I should go to I would appreciate that I'd like to accomplish this by June um and uh in terms of our superintendant you know I I believe that they all have really great intentions and want to do
these visits I think that it's also um making sure that the family empowerment piece continues to be a priority that I set as the chancellor um so the same way that we make um we we make these opportunity to meet with elected officials um and other important
stakeholders uh family family leaders also have to be at the top of that list so I will communicate that to them that where possible they should really be um leaning into these spaces uh but but I also want to just say that I I truly
believe that what you expect from your team has to start with you so uh I want to take that on myself thank you so much if I can just add add to that please uh so part of the
superintendent role is obser observations going into schools and observing practice of what is happening they do two po visits to school communities one is an announced visit and the second is
unannounced and part of that process is that they speak to all the stakeholders in the school Community including parents and so I just wanted to lift that up in the space to let you all know that that is part of the superintendent's um role um you shared
about the unannounced visit and one of those visits is unannounced also superintendant are making rounds in in their school Community all the time and part of our expectation is that not all the visits are announced and that you you are
building relationships with the people in the community um so Chancellor I will also reiterate that to our superintendent as well thank you so much thank you we appreciate
that um next questions are for face um we do have some questions should I ask the questions for We Believe Chris trar and Kevin morand we'll go there first okay um so speaking about
unannounced um Can unannounced school cafeteria walkthroughs be implemented to inspect food quality as there are ongoing concerns interesting we have uh another great question where do we have our team Chancellor I'm on it's Chris
Caro um thank you for that question and good morning all great idea on announced School cafeteria walkthroughs can certainly be implemented to assess food quality and address ongoing concerns in fact unannounced visits are already conducted regularly by the office of food and nutrition services as well as the New York City Department of mental
health and hygiene these inspections are essential for ensuring compliance with food safety regulations maintaining High food quality standards and of course prompting addressing any concerns that may arise we will continue to do them but it's a great idea thank you I have two more questions
for you then um meal schedules in some schools are problematic with students eating either too early or too late what Solutions are being considered to address this issue it's a great question um we work closely with the school administration for scheduling all meal
service uh periods um it's a great collaboration with principles but we do understand sometimes that there are schools that have a capacity issue where we do serve uh breakfast and lunch at either an early or a late time uh the federal program requires us to serve
meals between 10 and two however when we do have a waiver in place for schools that are at capacity we can serve meals before 10: or after 2 but I think we all realize those are really really early times so we do offer grab and go both breakfast and lunch as well as having
principal schedule times for students to come during the day when they have free time to grab lunch if they are scheduled in an either earlier time or a late time but we'll continue to work closely with principles we do this at the beginning of every school year we do this always over breaks to kind of revise the times
that are happening but we do know school schedules are very important for principles so we work closely with them ransy if I could jump in I I apologize but I do have a hard stop now um so before you know we continue um I just wanted to say goodbye to everyone
thank you for everything and and I just want to end by saying um I so deeply appreciate this space it's always so productive such great um suggestions and thoughtful questions um this is just a model for how we should be working
together um and and and I'm just so deeply appreciative of it because in these moments um this is this is where true collaboration across stakeholder groups matters so much so thank you for making this such a great experience thank you to the team as always for showing up and I look forward to seeing
you all soon have a great day thank you so much chance I feel better thanks bye bye okay um um Chris you're still on okay so the next question is um oh my
screen just split oh my goodness can the doe revisit the one meal rule for breakfast and lunch some students request additional servings but are denied due to policy despite food wasting the food waste occurring can surplus food be redistributed to those
in need great question Randy uh it does come up often um as we all know the national school lunch program is a federally assisted meal program that provides free meals to New York City public school students and that's all students in our school Food Authority including Charters and non-public um the
guidelines do not allow for second meals however the New York City public schools have implemented programs to assist with this the one major thing we've done in the past couple of years is the share table all uneaten food that can go onto the share table can be redistributed to students who are hungry and or sent to
pantries that we connect schools to um we also have several other programs including a partnership with cbos to be able to fund and pay for and Supply food for after school programs that is one of the main options when we know students are attending particularly the athletes
that are part of some of our bigger programs um we also know food waste is continually an issue so we encourage students to take those items that they want to eat as we all know we can serve up to five items and students can have to take three but they can be served up
to five which is a great opportunity for for them to fill their tray and the other thing we all are very proud of and we've been implementing for the past several years is a great salad bar salad bars are not part of the national lunch program they are something the New York City Department of Education Public
School System pays for so students can go up in back and forth to the salad ball as many times as they like we continue to receive ideas about how to utilize our food within the schools and we'll continue to listen to the school communities about what's needed in each school okay last one I'm sorry um some
schools lack playground time due to Long long-term construction projects what can be done to expedite these projects and to ensure students have outdoor activity time Randy I'm going to pass that question to Kevin Moran okay good morning Rosa and Randy extended CPAC
family um that's a wonderful question right now the New York City Public Schools we work with our partners at the school construction authority to make sure that we're looking at every project uh long-term or short-term to try to find efficiencies to complete in a timely manner I would say at the school level uh the project we walk there's
There's a constraint on time and effort uh as it relates to scheduling some schools go till 6 PM some schools stay open later and Beacon programs into the evening construction time is limited so when we look at timeline and scope a project and timelines that kind of changes things differently when we have access to the buildings and if we work
late noise complaints and things of that nature so the timeline um is small when we working with the school community on scheduling what I would say around space we have a variety of different projects that are long-term in nature the the one you're probably speaking about is our exterior modernization where we take all
the bricks off the building the power print we change the windows and we do different things maybe even a flood elimination with that comes a lot of equipment our goal in every project is to reduce our square footage footprint um but when you're bringing you know material and Equipment onto a site you do need a certain square footage for all
the bricks or all the windows and all the the the crane usage there's also issues around scaffolding and placement of scaffolding for safety so we actually sub you know submit our plan to Department of buildings and where scaffoldings could be so it may creep out onto a playground but that being said we're looking to expedite our
projects and increase the outdoor space we have playgrounds in particular they do close when we do construction for safety purposes and there's 6 million in the next Capital plan to address playground upgrades so there will be more playgrounds unfortunately that go offline as we upgrade but the goal here
uh Randy to the question is how do we efficiently um program it and work with the school on scheduling to make sure it happens timely any specific cases I think you all have my my email and my cell phone I'd love to get out there and walk the playground with you make sure that the kids do indeed have access uh
to the playground especially with the weather going to be breaking and stop raining and snowing soon so so count me in on any escalations you can send we'll work with the team and our partners at the sea uh to get to the bottom any issues that you're seeing thank you for the question thank you um next absolutely
I'm sorry Randy can I just go ahead go ahead thank you thank you Uh Kevin uh is there like um probably like a list or something of current uh construction been happening in all our um schools that we can as
CPAC maybe able to elevate like expedited because um I I have a couple of specific schools that have been there for the past probably 10 years so can we like work on it together yes absolutely I I can connect us we could do another
meeting with with the school construction Authority and look at areas we just did this with a council individual yesterday that was inquiring about her catchment area be delighted to support there let you know where the projects are and then if there's ones that you that appear to be stuck like what are the focus supports we need to provide to get it moving
along absolutely thank you so much thank you Randy um next question is for Mark rers um he's still here right yeah I see him okay um school safety remains a major concern across districts what
steps are being taken to address this um before you answer Mark I just want to thank you so much because you're always available to us and you had said that if we need to reach out for anything please do so and we had an issue with a School a high school and we reached out to you and you immediately responded and you
know got that school taken care of so we appreciate that Mark I want to also the same thing that Randy said I feel so safe and protected thank you so
much oh I I'm so so so sorry I was I'm out of school and I was kind of listening something so if there was a compliment in there for me thank you for that and if there's a question please repeat it I apologize that was great okay so there
was a compliment thank you um so the question is school safety remains a major concern across districts what steps are being taken to address this absolutely so thank you first of all for recognize um that you feel safe and that we respond quickly to any calls of
safety concerns I really really appreciate that um again New York City Public Schools take Safety and Security very very seriously it is the top of everything that we do right so non-safe schools will make for not uh impossible
learning to take place so some of the things that we're doing just as a point of information like to start out by sharing with you overall um crime related to schools is down incidents in schools down weapon possession um in
schools down and suspensions overall down right so we're doing the work right and while we see slight decreases a decreases a decrease I'll take it any day of the week um We are continuing to remind our schools of the importance of working with our respective communities
in order to ensure Safety and Security for our students not only in school but as they transition throughout the communities so there in lies our relationships with our Community Partners our community- based organizations faith-based organizations
as well as our partners external Partners in the NYPD and the school safety division one of the things that we continue to talk about is our weekly conversations that our principles are having with their local precincts just to talk about any issues of concern shortfalls as it relates to the number
of the school safety agents and NYPD can supplement that backfill right with uh police officers who are out on the perimeter of our schools and patrolling the safe passes and safe Corridor routes our our monthly meeting that our superintendants are having with burough
commanders just to remind them of that meeting that that principles are having um and just just reiterating the importance of those respective relationships so again our burough safety directors of which
I'm hoping that um CC members know are working with them right they have a monthly monthly task force meeting where we're bringing out either principles or their respective designes to hear about updated safety Trends and um things that we want them to sort of keep their eyes
on and watch out for every one of our schools has to have a monthly safety committee meeting of which I'm hoping that the PTA presidents are present for and there is an opportunity for you to learn about the different things that are happening in the school the issues that our schools may have and in the ways by which we're mitigating some of
those concerns so again safety is Paramount for us and we continue to you know Forge ahead to ensure Safety and Security for our students our visitors and our families alike so thank you very much for the question thank you Mark I just want to
add because I I know that you dealt directly with um a concern that I had raised to you and you dealt with it immediately but I just want to let everyone know on CPAC that the chancellor and her team are very very responsive everyone that's here today on this meeting if they tell you to reach out to them and they will get back to
you and they will resolve an issue they will absolutely do it that you know sometimes you have to wait because sometimes you do need to wait to get a response but every single person that's here today they are all outstanding and amazing and work so closely with us and when we do have issues that arise they
immediately get back to us and help us so if you do need that help and they tell you reach out this is my email please reach out to them and they will offer assistance and support support so thank you everyone the chancellor and her team everyone that's on this call you guys do really you know
you rock thank you okay and it is a testament you guys are always ready and willing to help us thank you so much we really do appreciate it okay so I'm G to move on to the questions for um the face
team so um I guess this would be Jesse and and Anthony well we don't know who else is on the FL right now um what measures are in place to ensure accountability from face and the district office when parents raise concerns and how can transparency and
responsiveness be improved thank you Randy for that question so um as you know face is part of the escalation ladder when families have concerns particularly with regards to parent leadership structures which are under our purview and when raising
concerns it's important to start first at the school level discussing your questions with the parent coordinator and other administrators if the concern is not addressed there um you elevate it to your superintendent's office to their family support coordinator or the FLC and if that concern if is still not
addressed then it comes to face where we connect with our partners all throughout the central offices to resolve any concerns that that uh that we receive um a lot of the escalations like we work very closely with our partners throughout the system so we kind of
emphasize the uh the escalation protocol and then where those concerns are not able to be resolved at the school level as I mentioned before we go to the district it's not able to be resolved there it comes to Central and then we work with our partners throughout the system to be able to address uh one the
concern and also to resolve the issue from occurring again okay thank you um I I just want to say I'm kind of like The Unofficial timekeeper and because I was asking the questions I didn't keep track of time we're a little over um and we need to go
on to CPAC business so would it be okay if we ask base to respond to the rest of the questions in an email and we can share them with the members would that be okay we can expedite um the the questions like really fast questions so
we can like get to a couple of them that have not already been you know address because most of them have been already addressed even by Anthony I just want to make sure that the members are on long enough to pass the resolutions or oppose the resolutions and approve the minutes like
if they drop off we won't have them on you know what I mean we could go back to questions if they're still here yes yes yes you're right decision chair yes yes yes you're right Randy no no no you're right thank you so much for answering all the questions and uh let us move on
with the minutes to approve them or not okay so we I'm going to put the minutes one second there with M pleas
where am I sharing the minutes I cannot see anyone please unmute say yes yes yes you are thank you so much okay here are the minutes uh for October of 2024 thank you so much um Josephine for
uh stepping up and drafting the minutes which are like four pages uh this is uh the minutes where we held elections um at the very end uh please review the minutes real quick I'm going to uh try
to um go over them but uh the roll call The District's present was District 4 District 8 17 20 21 22 2630 Manhattan High School myself Queens High School in Staten
Island uh I believe yes this is the live the live stream coordinator was present and we adopted the September minutes um just keep on going with the business we had our guest
speakers um providing information about the a660 article two on President's Council RIS and responsibility uh we spoke about the standing committees we provided uh face well CPAC
updates face provided face updates um we had our former Chancellor Banks uh discuss about the AI um in the future how is will support our children uh and also discuss the
transition from uh to our new uh Chancellor Melissa bz Ramos and see and then of course we had a some moment where uh Shirley said her uh goodbyes and we thank her for all her
support and continue support uh of um in our committee meet uh committee uh meetings uh we also say goodbye to Jimmy Brown Jesse Rivera and Adriana Alisia who um are still doing the work by the way um I
know because I attend the meetings uh and we also had a CPAC election we adjourned and we had a c collections um shley opened the meeting and we had nominations on the floor uh
as you can see myself I nominated myself a chairperson and there was no objections everyone said yes same thing with Randy she nominated herself for the first vice president no objections from any of the members and Erica second vice president
again no um no objections from any of the members Ashley M Mulo the recurring secretary no objections for any of the members Rebecca Staley nominated herself a treasury Treasurer and there was no objections from the members Josephine
celosi nominated herself correspondent secretary the membership voted and no objections now that we review the minutes can I please have a uh motion to adopt the October minutes please uh I
did not see who was that motion Rosa Rachel wrote in the chat that she was in attendance at that meeting I'm sorry say that again Rosa um that Rachel wrote in the chat that she was in attendance at the meeting can you scroll up did we miss her in the in the
attendance yes one second okay we had uh District Four District 8 District 17 District 20 21 22 26 30 mahattan High School Queens High
School in Sten Island okay um so we could motion with the amendment I do have her on my list that she was there at the meeting okay are you making the motion Randy uh sure I make a motion to amend
the minutes um to recognize Rachel was at the meeting okay anyone second the seconds District 8 seconds thank thank you Erica okay uh Randy do you want to do
rollal what am I talking about for the minutes I'm sorry I'm so used to doing Rollo okay uh and we are going to do right now the resolutions resolutions
okay let me share my screen okay we did this and there is okay one second sorry about that I literally lost it okay all right now I'm ready
apologies okay and uh does everyone see my uh screen yes thank you so much okay we have the first resolution is enhancing multilingual
support and Communications in New York City public school by updating Chancellor regulation a66 3 to current needs okay I know that CAC multilingual language Learners committee approved it
on January 27th thank you so much to Dr darling Mir ra and Charlie ofen of course okay uh whereas Governor Kathy hok establishment of the office language
access uh on October 3rd of 2022 solidifies New York City New York State commitment to National leadership in language access guiding executive state agencies to provide interpretation services in any language and translate
vital documents into the top 12 of most common commonly spoken known languages with flexibility for additional languages based on Regional needs to acknowledging the diverse linguistic backgrounds within the new yor City Public Schools Community which
necessitates enhance support uh three recognizing that language barriers can result in educational disparities negatively impacting students by limiting access to crucial information related to education
policies and resources number four identifying the need to enhance parental awareness of their rights within the educational system emphasizing access to information in their home languages understanding the Department
of Education responsibility to Foster inclusivity inclusivity ensuring All Families have equal access to essential information regardless of linguistic background so now therefore be a resolve that the uh multilingual learning
Committee of CPAC urges the chancellor to update the Chancellor's regulation a 663 to align with current New York State language access regulations ensuring the system of language selection accom
accommodates the diverse linguistic needs of New York City Public Schools community and provide permanent translation and interpretation services in at least the top the top 12 known English spoken in New York sorry the top
12 non-english languages spoken in New York state as per new language access Law plus additional languages identified through Regional needs assessment for documents announcements meetings parent teachers conferences critical
Communications from the chancellor Central office number two enhance parental awareness of their rights and the significancy of the home language questioning in identifying s students
requiring ESL Services number three clarify elll identification process through the New York state it focuses on Early Education students who may transition without adequate ESL
support number four develop after school enrichment programs in home languages to support Young Learners recovering from pandemic related learning loss number five improve communication and responsiveness from the chancellor
central office regarding critical issue affecting students and parents number six develop teacher training programs in all bilingual languages to better serve the linguistic Ally diverse student
population number seven provide student Workforce in various languages to facilitate language opportunities explore and Implement new technology and tools to enhance multilingual support and Communications CPAC uh multilanguage
learning committee is committed to ensuring every student and their family have equal access to the resources and information they need to drive in our diverse educational Community this resolution reflects our dedication to
promoting inclusivity eliminating language barriers and fostering a more Equitable and supportive educational environment for all we look forward to collaborating with the Department of Education to implement these vital uh
improvements there you have it um after reading it of course can I please have a motion to adopt this resolution motion to adopt the resolution I'm sorry I'm unable to see who made the motion it was Ashley
it's me Rosa thank you Ashley welcome anyone second it Adriana second it in the chat thank you so much uh do you want to do roll call um Randy please sure there's a question in the
chat um about it being um New York City Public Schools instead of Department of Education the language to change it from doe to New York City Public Schools thank you we can do that Amendment Ashley do you want to revise
your uh motion sure thank you so much with that Amendment we have Ashley motion to adopt um this resolution enhancing multilingual support and Communications in New York City public school by updating Chancellor's regulation a66 3
to current needs and uh we have Adriana that seconded whenever you're ready okay so if you're in favor say yes if you're not in favor say no or if you abstain say that you
abstain um district one yes District Two District Two um by the way I'm sorry they're excused they had um sent an email District three District
Four yes District Five District Six yes District Seven yes District 8 District 8 maybe she stepped away District
nine District nine district 10 Erica I put in the chat yes District eight oh sorry okay so eight yes yes nine did not answer 10 did not
answer 11 is not here 12 District 12 District 13 is not here district 14 is not here district 15 yes district
16 District 17 district 18 yes District yes 17 yes thank you Veronica District 19 I'm sorry district 16 is yes as well
sorry district 16 District 19 yes District 20 District 20 district 21 yes District
22 yes 23 24 yes 25 yes 26 yes 27 District 27
28 district 28 29 yes 30 yes 31 yeah 32 it's not here District
75 yes vote Yes okay thank you Brooklyn High School is a yes Bronx High School is not here Manhattan High School yes Queen's High School Queen's High School is OB
stain and St Island High School yes thank you we have one two 22 yeses the resolution passes yes and one abstain thank you so much K let's go to the next one
okay Randy I'm going to pause the Baton to you so you can read it oh I cannot say I'm literally sitting here waiting to like pause so I can go get water um Can can I pass it to Erica I'm sorry I just I need to get water go ahead is
anyone available to read the anyone from the executive board available to read the next uh resolution going once okay Rosa will do it so this next one is very uh deep to
my heart resolution affirming the status of New York City Public Schools as a welcoming district for all students uh the multilingual language learners committee approved it on January 27th of 2025 thank you again
Shirley ovin and Dr darling where as the Chancellor's parent advisory Council wholeheartedly Embraces its commitment to creating and maintaining a safe and welcoming environment for all New York City Public Schools students and staff
and whereas it is the policy of CPAC to abide uphole and prohibit unlawful discrimination harassment and retaliation on the basis of sexual orientation gender or sex race or
ethnicity ethnic group identification ancestry nationality national origin religion color mental or physical disability age immigration status marriage status
register domestic partner status genetic information political belief or affiliation military military status or in the basis of a person's association with a person or group with one or more
of this actual or perceiv characteristics in the educational program or activities in New yor activities New York City Public Schools operates in whereas New York City Public Schools
reflects the diverse population of the world which the district celebrates in many ways through a students daily experience and whereas all New York City public staff and students are intitled
to their First Amendment right to free speech bad harassment discrimination and bias-based harm have no place in New York City Public Schools community and will not be tolerated and whereas New York City public school students staff
and their families originate from many different countries besides the United States may live in households where family members have different immigration and citizenship statuses may be beneficiaries of the defer action for
child arrivals daa temporary protected status TPS or similar forms of humanitarian relief or may be undocumented or and or may live in mixed status households
and in pler versus doe 1982 the United States Supreme Court held that all immigrant children are people in any ordinary sense of the term and hence protected from discrimination under the 14th Amendment and that all children
regardless of their immigration status have the right to a free public education and whereas New York State guarantees the right to individuals Age 5 to 21 to free school education free
public school education regardless of nationality or immigration status and prohibits discrimination and whereas New York State human rights law section 4 States it shall be unlawful
discriminatory practice for an education institution to deny the use of its facility to any person otherwise qualified by reason of his or their citizenship or immigration status whereas New York City Public
Schools offers free public education to students of from kindergarten all the way to age 21 as per Chancellor's regulation a101 and protect them from discrimination as per Chancellor
regulation 8 8360 3 830 apologies 831 and 832 and whereas New York State asber Governor's executive order 170 and the New York
City by is Administrative codes section 9 d131 9-25 10- 178 and 14-14 limits the interaction of local law
enforcement agencies with immigration and custom enforcements and whereas New York City adheres to protocols for nonlocal enforcements and school administrators follow Chancellor's regulation
a412 n whereas Chancellor's regulation a780 defines the right of students in temporary temporary housing and along with the Chancellor's regulation
8820 outlines the data in privacy protection of nework City Public Schools students are entitled to and whereas former Chancellor Banks committed to combat all forms of hate in New York
City Public Schools including anti-Semitism and islamophobia and whereas the chancellor is parent advisory Council has and will continue to create and adopt resolutions and position letters to protect all New York
City public school students whereas New York City Public Schools reflects the diverse population of the world which the district celebrates in many ways through a student's daily experience whereas
Chancellor Ramos affirmed her uh New York City Public Schools commit to maintain a safe and supportive environment for our students staff and families whereas students and staff
deserve a safe and supportive space to Pro progress process grief share reflect learn and take action together New York City Public Schools encourages encourages engagement with students to
discuss difficulty controversial or emotional charge topics in a safe and productive manner in doing so New York City Public Schools provides guidance and resources for supporting managing and reflecting
on students civil discourse Civic learning and Civic engagement this includes recognizing the factor that have shaped perspective including life experience family culture and identity
the purpose is to provide space where young people generate question explore their curiosity strength their civic skills and analyze aspect of our society and government whereas New York City Public Schools is committed to ensuring
students have access to high quality well-rounded rigorous and joy joyful education now therefore be hereby resolve that the Chancellor's parent advisory Council will stand and support
that one New York City Public Schools will always welcome all students staff and their families regarding of identity gender religious background and legal status two New York City Public Schools
will work along its Union partners and immigration Advocates to provide training and support or for student staff and their families on immigration rights understanding various legal
statutes statuses potential avenues for immigration relief and the overall health and well-being of those affected New York City Public Schools will provide multilingual multilanguage resources for
its students staff and their families in partnership with the city of uh the city on Legal Assistant immigrants rights health and mental health care and Public Safety New York City Schools will make
available on its website current issues and events page multilingual service resources for the students staff and their families in partnership with the city on Legal Assistant immigrant rights
mental health care and Public Safety AB available for all New York City public students and families CPAC website will continue to provide resources and information to support all our Scholars
families and communities in New York City public schools New York City's Public Schools will include in its legislative agenda advocacy at the state and level Federal levels for defer action for child childhood arrivals
which is Daka temporary protective status TPS and Refugee sentiment programs as well as oppose any legislation for the creation of a Muslim registry system and eroding civil rights
protection Upon Our communities number six in order to provide public education regardless of a child's or fam's members immigration status absent any applicable
federal state or local law regulation ordinance or Court decision the district shall abide by the following conduct one New York City Public Schools Personnel should not inquire about or
record a students or family members immigration status and the immigration status of any students in other personality identifiable information number two any Communications to federal
agents or officials initiated by a school or School Personnel concerning confidential information about a student or a student's family member including but not limited to information about gender
identity sexual orientation and status as a survivor of domestic violence Survivor of sexual assault crime witness recipient of Public Assistance actual or pive immigration or citizenship status
national origin School discipline record and all information included in an individuals or household income tax record is prohibited unless permission is granted by the student or students
parent or Guardian number three New York City Public Schools shall ref fuse all voluntary information sharing with immigration agents across all aspects of the district to the fullest extent
possible under the law any request by immigration agents for any information or to access a School site shall be initi initially denied and immediately forward to the superintendent and
Council for review and a decision on whether to review verse the denial and allow access to the site and or a decision on whether the information will ensure this the compliance with pler
versus doe and other applicable laws the request must be provided with adequate notice so that the superintendent and general councel can take steps to provide the emotional the emotional and physical safety of its students and
staff a should an immigration agent request access to a school site the superintendent and or general counil shall ask for immigration agents credential as the agent why the agent is
requesting access and asked to see a warrant signed by a federal or state judge B immigration agents must provide written Authority from Ice instructing them to enter District property and for
what purpose as well as warrant signed by a federal or state with which specifies the name of the person under arrest New York City Public Schools will not enter will not enter into agreement
with state or local law enforcement agency I or any other Federal Agency for the enforcement of federal immig ation law except as required by law number six the New York City public school and the
staff faculty employees and school safety agents will not honor any ice detainers or request New York City Public Schools does not consent to granting nonlocal law enforcement
agencies including US immigration and custom enforcement I access to school facilities student or students records for immigration enforcement purposes therefore the
absence exent circumstances I will not be granted access without a Judicial warrant which must be submitted to the senior field Council for review and detailed guidance on how to proceed number seven is school safety
agents are prohibited from inquiring about or recording any information regarding an individual's immigration status or country of birth number eight a school safety agents shall create a
policy acknowledging that they have no authority to enforce Federal immigration law declaring that they will not participate in Immigration enforcement's efforts or federal authorities this
includes SSA not holding people on ice detainers not responding to ice notification or transfer requests not making arrest based on civil immigration warrants and not allowing ice to use
campus facilities for immigration enfor enforcement purposes number nine New York City Public Schools Personnel shall treat all students Equitable in the receip of all scho and services including but not limited to
the free and redu lunch program transportation and Ed educational instruction number seven New York City Public Schools will will work alongside Educators and elected officials committed to maintaining a curriculum
that reflects our students identities and live experiences and protecting our schools as spaces where our students feel safe welcome and value for who they are number eight New York City Public
Schools will advocate for respectable the DHS Shelter placement of as many of students and families as possible New York City Schools uh Public Schools the pep and the chancellor
parent advisory Council will work in collaboration with the mayor's office and these various agencies to maintain the dignity and hum ity of all New York City New York City residents including
our newest New Yorkers number 10 and finally New York City Public Schools will always always always welcome all students staff and their families regardless of immigration
status CPAC a multilanguage Learners committee is committed to ensuring every student and their family have equal access to resources and information they need to drive in our diverse educational
Community this resolution reflects our dedication to promoting promoting inclusivity eliminating language barriers and fostering a more Equitable and supportive educational environment for all we look forward to collaborating
with the newor City Department of Education to implement this vital improvements now that I've read everything I believe was five pages can I please have a motion
to adopt the second uh resolution I give the motion Rosa thank you so much bandana second motion Rosa uh excuse me a second I just want to point out that Rachel wrote in the chat um the same
thing for the doe and and and the New York City public schools to make that Amendment yes thank you so much uh bandana can you revise your um motion to include to change uh Department of Education to uh New York City Public
Schools I Rise to change thank you so much and with that we have uh vanana making the first motion and uh District 19 Shere making the second motion right oh shakima sorry I no I was want to say too can we also
take out when you said I get the students or the family's permission for the information can we take out the student because some you know some if they're not 18 older they can't make the decision to give their families important information I like that I like that very
much uh is everyone in agreement with that I totally agree because you know a child that is five years old cannot give permission right uh absolutely agree thank you so much for your um Amendment
uh bandana we we shall do that and with that we will do Rong call okay um sorry okay um district one
yes District Two is here District three District Four yes District Five District Six yes District
Seven yes District 8 yes District nine District n district 10 101 and N here District 12
District 13 is not here 14 is not here 15 yes 16 17 yes 18 I'm sorry I'm 16 guys yes 17
yes okay thank you Veronica 18 District 18 19 yes yes 20 21 yes 22 yes
23 24 yes 25 Rachel had wrote in the chat that she voted yes and she had to leave 26 yes 27 28
28 29 yes 30 yes 31 no 32 um District 75 oh she wrote in the chat yes in case
device dies um Brooklyn High School yes Bronx High School is not here Manhattan High School yes Queen's high school she wrote in the chat yes and St
Island High School no okay we have actually change 24 to now I'm sorry change 24 to no
okay we have 19 yeses and three NOS so the resolution passed yes thank you so much to everyone for your voice and let us move on with the
agenda we really passed time okay let me put on my slides once again apies one second okay hopefully you guys can see my slides I already went through this
thank you so much okay so we have uh just in case for any anyone that does not know our next meeting is March 13 this is the uh email for uh CPAC um these are the dates that we
currently meet and they are being sent out every single month including with um the standing rules and the bylaws and any resolutions that um we currently voted on and just wanted to advise everyone
that uh we are going to be making a couple of changes um together the executive board we're going to be uh restructuring the Committees a lot of uh the Committees are not uh meeting uh due to um uh members um that are not
attending obviously and together we're going to be assigning new chairs um I do know that of course the multi- language Learners did meet and I was part of the meeting thank you so much for your hard work and the high
schools committee is still meeting also and I know that the title one uh Jimmy is still holding those meetings thank you very very much and let's
see okay so uh a little bit about us and I uh remind everyone every single month right we are elected parent leaders representing all New York City public students schools their families we also represent
and support uh School staff we are comprised of 38 Presidents Council that means districts and Burrows uh the CPAC ensures that parents voice are heard we are always striving for excellence
equity and opportunity for all we collaborate with different stakeholders and work together to provide the useful information and useful and accurate information and lastly uh a little a little reminder
right to um during this uh Season of Love Focus not just on the ones closest to you but your surrounding uh and also reminding ourself that self-care is real
right we need it uh I know for myself I need that I need to listen to myself sometimes um this uh will ensure you know and improve your physical mental social and emotional well-being self-care is essential to continue
supporting others especially because we are paring leaders and we are we have a lot of roles and we support a lot of families and our responsibilities are really great um prioritize a date and
time for you okay with that being said I think we're really really really past our time um does anyone want to make uh or do we want to continue with questions to face
or do we want to adjourn I leave it to um all the members District 31 motion to adjourn oh District 29 did have a question that went unanswered and it's a very critical one would you please allow for me to answer ask my question of
course go ahead thank you so much question I think for opt um and school construction Authority with regards to the DSF issues the payment I'm qu I'm on the building enhancement team in my district and it
looks like payments from 2022 had issues and schools not getting the upgrades the payments it seems to be um an issue just from that specific year so labs and things that would have fallen under Resa that get paid through
the DSF for having issu so I wanted an update on how we can go about getting those things expedited and number two with regards to busing this is a great area I'm not sure if this is for Pep or for C or for both regarding the
resolution to change the busing policy with respect to schools that sit on Dual districts I do recall some of our members also have schools that do sit on Dual districts where we Face challenges with the MTA and the way our City's
transportation system has shaped so although I know these laws are set in place there are some exception schools rather than families having to put in multiple exceptions would they be willing to list those schools as exceptions as a resolution with those
specific schools listed these are critical concerns from my community and some of members that I've heard in the past okay um so transportation is not here they had left um we can ask if Anthony arazon can bring that back to
opt as far as your first question about payment for the vendors for DSF um that would go to Kevin Moran he's also not here so we can see if um we can get Anthony to ask Kevin that question opt um oh my God I'm drawing a blank on his
name but um Anthony who's opt are you are you referring to Randy John Benson yes so can we get Priscilla's two questions to sure yeah we absolutely we'll anote those
questions Priscilla and we um to to John and to Kevin and we'll definitely follow up so I'll I'll connect with Anthony thank you so much Mr moika and thank you so much for sharing your story it was very captivating thank you so much you're welcome I also see that um someone wrote
in the chat that they were having the same issue maybe we can also um include uh District 24 Matt they having the same um issue in their District so we can also
Elevate that um so with the with those questions that are pending response uh hopefully we'll have them either um uh sent out via email or probably for our next meeting and with that I will take a
motion uh to adjourn the meeting second oh you you're doing the motion you're doing the motion District 31 again motion to to adjourn the meeting okay District motion second to adjourn
the meeting right shakima did the motion and 31 second the motion thank you so much guys have a great day remember selfcare take it easy um parents and students rely on you
we rely on you keep on coming uh next month enjoy Black History Month Dominican month Health Heth all the beautiful wonders of the world and we'll see you next month thank you so much Happy Valentine's Day midwinter recess
everybody bye thank you for that bye everyone bye Rosa well second