We'll go ahead and call the meeting to order. Please stand for the pledge of allegiance. >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and
justice for all. If you would do roll call, I would appreciate it. >> Terry Engel here. Amy Urky, I'm here. >> Kelly Daily Cruz is >> here. Phillips is absent. >> Lauren Shamrock
>> here. >> Pat Ty >> here. Sh >> here. >> Have an agenda before us this evening. Mr. May, are there any additions or corrections? >> There is none. This time I would entertain a motion to approve the agenda.
>> Motion to approve the agenda. >> Second. >> Motion made by Miss Urky, seconded by Miss Ty to approve the agenda as presented. All in favor say I. >> I. >> Opposed? Motion carries. Public comments this evening. Anyone with us this evening?
>> No one is wonderful. Audience. >> All right. Uh with that, we'll move right into superintendence reports. Mr. And we'll start with the administrative report. So Sarah, if you'd pull that up and
who do we have first? That is our elementary Dr. Mayor. >> Sure. >> Which way would you like to write yours? Good. >> Well, let me introduce the uh the birthday club first that it is uh birthday week for administrative team
that on this past Friday was Dr. Myer's birthday. >> Today is Mr. Berg's birthday. >> Wow. What are you doing here? >> Saturday is mandatory. >> Saturday was >> happy birthday.
>> Today is Grant's and Friday is mandra. So, >> we're not doing anything this whole week. >> So, I was going to ask you to sing the happy birthday song after the >> Absolutely. We can do that. >> The pledge of allegiance, but >> we can do it, >> right?
So, happy birthday everyone. Now, Dr. Mayer. >> Sure. Yeah. Just um it's kind of listed up there, but a full month for October. It's National Anti-bullying Month. So, our Panther Pride focus is really on looking for kindness um safety with
students and really celebrating when we see that happening, whether it's in the play on the playground, in the cafeteria, hallways, wherever. So, just really focusing on that. This month we are updating our report cards um just to look at the standards and curriculum alignment with the new curriculum. That's kind of an ongoing thing, but
we're just looking at the reading language arts piece on the report cards. So, we'll be talking about that at our meeting tomorrow at our staff meeting and Mandra's helping with that as well. Um for PLC's I am having we're having the um grade levels and areas meet twice
per month um to look for curriculum planning just to look at the data look at the curriculum what what they're doing just making sure everybody's um kind of keeping up with things and making sure it's done with fidelity and looking at the assessments and all those pieces too. So just giving them some
time to plan. Um and then of course homecoming was amazing. We had a great time and the marathon was really um well attended with all the parents and everything too and the parade and petfest. Um we've had fire prevention, club's choice fundraiser. Um the color run was lots of fun. We had I think
almost 200 people that came and signed up. So kids had a blast. Um had a lot of fun. I was able to visit Eagle Bluff last Tuesday. That's so amazing. The kids had a a really good time and I did some archery. Not too bad. Um so that
was lots of fun. So yeah, and then the end of the quarter, we have our Halloween costume parade again this year. So we're going to dress up and pray through the classrooms and then that'll be the end of the first quarter. And if you want more information, you can always look out look at the newsletter. So any questions about
anything? >> You're busy. >> It's good. Thank you. >> Thank you. >> Thank you. Before Mandra speaks, I also have a uh
introduction I'll pass along with her that today we received our um South Central Service Co-op there teacher and induction and mentoring program newsletter and I believe this is the first one that came out. Maybe we re
received a September newsletter, but um Mandra was highlighted in their newsletter this month as uh one of the members and contributing members taking part in a lot of the different um trainings and sessions that they have to
offer. So congratulations Amanda for being highlighted by self central service calls. Good morning. >> Um, on my page I just said that I'm currently working on the bits and pieces for collecting data for those CACR
goals. Um, just kind of getting myself familiarized with what that is and how to look at different pieces. Um, the beginning of the year screener is completely done for 6 through 12. we met as an ELA team and kind of determined the locally determined um threshold for
who would be part of the next screener. So that should have a quote coming pro probably tomorrow. I asked for a quote this morning. It's called Capy Read Basics and this is only for kids 4 through 12 that have scored below
average reading. Um, and so fourth grade all the way through 12, I'm ordering it for 146 students. Um, another readact requirement is that parents do need to be notified of their students original scores. And then there's a spot on there
where we do ask and like report, hey, if they are not at grade level, what are we doing to help intervene? And that's kind of the puzzle piece that kind of needs to be looked at systemwide as a school to see what are we going to put in place moving forward now that we know that
there's this big of a need. On the next page, I had put just kind of the breakdown of how many students per grade level. 6 through 12 all took the same exact test. Four and five is determined by their Fastbridge testing.
in a really fourth and fifth grade. Um, those are your intervention kids anyways. They are receiving those services automatically and they've already been receiving those services since the beginning of October. 6 through 12 is the question mark because there is not a licensed
interventionist. So, how do we get um some of those services into kiddos that are reading below grade level? Um, the sixth grade number, sixth and seven is a little high. 11th grade is really low because we chose not to um screen our
PSO students. So out of the entire section that we did um screen, only four of them would qualify based on our criteria. So that's kind of the breakdown per grade level. So that 20% range is not
surprising because the majority of the population is dyslexic at 20%. So, this is what we're working on next is getting those screened and figured out, those puzzle pieces to put in our classrooms.
>> That's it, I think, for mine. >> Thank you. >> All right, just a few updates from community ed. We had screening last week. Uh, it went very well. Um, we were down in screening numbers this last week compared to the previous years. So, I'll
be taking a look at that to see if we still need five days of screening per year or if we could drop down to four. It all depends on the census and where we're at. But, we are actually way ahead of schedule for screening some of these kids. The majority of the kids that come through um are probably about three and
a half, a little under three and a half now. So, we can slow down a little bit there. Um, otherwise, ECF, our classes began um, two weeks, well, about two or three weeks ago. We have a total of nine families right now. I did talk to a few
families at dance tonight that were interested in joining ECF as well. So, hopefully those numbers will tick up a little bit. Uh, youth enrichment, uh, art club begins tomorrow. Lego club begins on Friday. I have an overwhelming amount of children in Lego club, so it's
awesome. It's awesome. But um they're really looking forward to that. So that's always a great time. Uh school age care. Last week we were open on Thursday, the non-school day. We were closed on Friday due to um not having the minimum amount of kids registered, which is pretty typical for a Friday.
Otherwise, our dance program um began the beginning started the beginning of October. We have 11 more students this year than we did last year. We have a total of 20 um tiny dancers. So, I was over there observing them tonight and um we were able to increase that class size
because we had eight kids on our waiting list and it just breaks my heart to have to have people on the waiting list. So, we were able to find another instructor and we have two very experienced helpers that help with that class and it actually went beautifully from what I
saw tonight. They do a great job. Otherwise, um yeah, we're full in all the areas. Um, I ordered costumes tonight, so we're probably going to have to cut it off if anybody else wants to join. Otherwise, performance cheer begins tomorrow as well. Um, we have 18
students in that. Um, it's down about eight from last year. Uh, we have an adult class coming up here the beginning of November. Um, adult recreation, we have a men's volleyball open gym that's um, Wednesday evenings. So, we'll um
we've had that the last two weeks so far. There's, you know, an okay amount of boys that show up for that. They are actually um registered in a league through Oatana. So, you know, it's all of our students, so they wanted the opportunity to be able to practice in
here. So, we went ahead and um opened it up as an open gym. Otherwise, special events, Holly um Halloween Kids Fest coming up next Friday. Uh, I always have that down at city hall just because it's a little more localized for some of the trick-or-treaters.
Um, that's what we have going on for the next couple weeks. Any questions? >> Is flag football, girls flag football through you or is that through state high school league? Are you aware of
girls flag football this spring? >> Couple of things. >> So, I believe it has to be funneled through community ed. So, we'll have some oversight there. But, um, yeah, that's going to be really that's going to be really fun to see, too. >> Yeah, >> that's this, correct?
>> Yeah, it should. From last time I talked to Dan Sto, it was going to start this spring. >> Yeah. >> And do you have numbers on that already yet or >> not for not for flag football, but from talking to Dan about it, there was a very um very good response and a lot of
girls who were interested in joining it. So, >> and what ages is that for? Ah, you >> seventh through 12. >> Yeah. >> What? >> 7 through 12. Okay. >> Oh, wow. >> From what I understand, >> is it a community? It's or is it sanctioned? >> It's through the state high school
league, but it's not like a sanctioned high school sport at the moment. So, it' be ran through community. Gotcha. >> Yeah. So, our kids could play softball, run track, and then still participate in play football because the uh games are on Sundays.
Waterville and Fairmont I think were the closest local schools that were in it last year. >> And I would just like to say I think you deserve a medal for um Legoland
right by my office. And I just >> I don't there's like there's I think last time I looked at the roster there was at least 20 >> in each um section and 20 is a lot. But they have so much fun and they absolutely enjoy it. Unfortunately, it's
only once a month, but that's all I can do it. But when they come there, man, they have fun. >> They did not go barefoot in that >> do a really good job cleaning up though afterwards. I'm impressed with those kids. So, yeah. All right. Thank you.
>> Thank you, B. >> Thank you, >> Mr. B. >> Okay. Um, since we last met, the the major event we had here is homecoming. It's over. Okay.
It's one of the toughest weeks here, but the kids enjoy it. So, so we make it the best that we can for them. Um, we got fall activities to be wrapping up. Uh football playoffs tomorrow, volleyball playoffs on Thursday, cross country runs on Thursday as well. Um on Friday, we've
got grades 11 and 12 going to a college and career fair in Albert Lee, one that we go to regularly. Um Monday night, we'll have indoor marching band. And uh the end of the quarter is not Friday, but the next Friday. So, we've got uh nine days left to make sure we
got all of our kids uh passing, which will lead into what uh Ms. Miss Peterson's going to talk about. Um National Honor Society will be November 5th and our Veterans Day program that we always do is uh November 11th. That's open with the public at at
1:30. >> Questions? Good. If anybody needs a yellow rubber duckies, I've got plenty in my office. >> Be talking to HR tomorrow, too. >> Get those instead of this year. >> Must have.
[Laughter] >> Guilty. Guilty. Welcome, Miss Peterson. >> Thank you. >> I'll try to stay out of everyone's way. Um, so we started doing uh three-week grade check-ins. So, every 3 weeks I pro
or I um print out the progress reports for any student who's failing. Um, they will get a yellow sheet. Um, I go through and put the students name on it. I put what day um I think I printed them and then what day it's due by and then
what class they have. So let's take Sarah for example. If she's failing one class, she would get one yellow sheet stapled with a progress report. If Terry's failing four classes, she would get four sheets stapled with four progress reports. And then uh if they have a missing or a missing incomplete,
it would be highlighted. So that way the parent can look at it, see these are how many missing assignments they have or um there was a little bit of a tick with some kids cheating in math class. I highlighted those kind of things so that way when they're getting them home they're aware of what the progress
report is uh what their percentages and then what they have missing. And by all means stop and ask questions at any time. But um like I said it's just a check-in process for our students in 6th through 12th grade. Every three weeks we conduct the grade checks to
help monitor academic progress. Any students failing a class at any time in the week. We'll get that grade check in form to review that they sign and then they have to return it. Um I know some kids get really frustrated because I will run the grades on Monday and then give them their papers on Wednesday. I
try to do it Tuesday but it's a process. I didn't think realize how much time it would actually take to do all the paperwork, staple it, get it all out. Um, but like they might have been failing on Monday and when they got the paperwork they were passing on Wednesday, but since I did the grade check, they still have to bring it home
to a parent and then sign it. Um, so the purpose of the grade check-in for us is just to increase communication between the students, the teachers, and the parents about their academic um progress. As much as we would hope parents are checking JMC on the regular
or their schooly, a lot of them aren't. Uh they do receive the I shouldn't say a lot of them aren't, but some of them might not know how to get into it or they struggle with like knowing what's going on or we always hear well my kid said I to they turned it in and it's just not graded yet and it's a lack of
that uh communication between um identifying struggling students early before the end of the quarter or a semester so they have time to improve their grades. encourage accountability by having students take responsibility for tracking their own performance. Uh provide an opportunity for
reflection. So the breakdown I gave you guys is what we give our students, what they have to bring home. I have it up on a slide, too. Um but that way they can talk with their teachers about their missing work, their test retakes, ways they can u improve their grades. In my class it's very different than let's say
how Carla would run hers or Angie would run hers. I leave mine open from day one till midc quarter and the kids are very aware that they can turn in anything for full credit up until that date. Um where maybe Andrew's class they have until the
very next Friday or until that they take their test. So again, it's a way for kids to communicate with their teachers of when things are due. Um offer support and intervention by allowing staff to connect with students. uh whether that's at Pantherden, bring a student to the SAT team or if we have a different
resource that we can provide. I know I talked to a student earlier about potentially coming in um and meeting with Miss Ashley Tolsman during her first Darks. It's not super busy to try and get a little bit more on one um help because he doesn't fall under our 504 plan or our IEPS, but definitely needs a
little bit um help in his classes. Um so for some of the goals again early identification and struggling of students so try to detect that academic issues before report cards allowing time for improvement and intervention increase student accountability. So encourage those students to take
ownership of their learning monitor that progress and then make a plan to raise their grades and then improve communication. So strengthen collaboration among students, teachers, parents, guardians through regular updates and reflection opportunities. So before um the students get those any
student who would receive an F would have gotten an email from me. So it would go to let's say Hie failed a class. It would go to Rick, Jackie, and Hie saying you're receiving this email due to a uh your student receiving a NF or multiple Fs in their classes. Um
please make sure you go through that paper with your student, their progress report. Uh and then bring back your paperwork when by Friday at this time. Um again a goal is reduction in failing grades. Decrease the number of failing grades by promoting timely academic
support and follow-up. Enhance reflection and growth mindset. So again provide students an opportunity to reflect on their performance. Identify challenges. Set goals for their academic improvement. Uh then data driven decision- making. So, trying to we've only done two grade check-ins, but it's
nice just to kind of document, you know, our kids who are maybe frequent flyers, are they staying on there? Are they turning their stuff in? Um, are we having kids have multiple Fs? Is it due to not understanding the work? The fact that they just don't want to do
the work? Are they what are the what's the issue of them not getting their homework turned in or not understanding the information? using those grade check data to identify schoolwide trends, target support, and measure the effectiveness of those academic interventions.
Uh so brief breakdown of the process, I run grade checks on Monday for every student. So I just type in any student with an F from 6th through 12th grade. It um will send me a list of every student and then uh the class they're failing. So then I go through and click on every student's name and print out
that progress for every student. um for that report. And so again, I didn't print one because I didn't want to have anyone's students name on it. Even by taking it out, you can still sometimes see it. And I just don't want to deal with it. So, um like I said,
every class, if Hie was failing, it would say Hie Schultz health 10, and then it would list what she was failing. And if there was multiple, she'd have a different sheet per each class. Um, and then I put each student's name on top of the yellow sheet, what class
they're failing, when it's due by, and then I separate all them into their first hour teacher, deliver them to their teachers to give them out on Wednesday during first hour, at the end of the first hour. Uh, just that was the we tried to figure out how to make it function a little bit better so the
teachers weren't giving them out in class. It's the only time we could see all of them. As bad as it sounds, if you give it to them at lunch, right, it's just very obvious. Not that it's not during class, but hopefully if it's at the end of the class, it's not drawing a huge red flag to the situation. And again, it's trying to talk to the kids
about it. This isn't a you're terrible. You're doing whatever. This is a hey, we're checking in on you. We're trying to figure out where what we can do to help you out to get that class up. So, at the end of the quarter, you're not failing. and now all of a sudden you have to scramble in second quarter or
you're scrambling to try to be passing um your class for graduation because you missed it in time. Um I take all of the kids' names and put it into a grade checkin spreadsheet so I have it documented if um they bring their paper
back to me. I have it documented if they are getting multiple Fs on the grade one check-in, grade two check-in. So um that'll be all documented. Like I said, I document who turns their sheets in and then I usually send out multiple emails. So, the first gray check-in, I think I
sent out three different emails asking for people to bring their sheets back. Right now, I've sent in two tomorrow. I'll send the third one just asking for anyone else to submit them still. Uh this is just a breakdown of dates. Like I said, we already did the first and the second one. The third one will
be next week, which uh is kind of I don't want to say counterproductive, but it's right before uh the end of the quarter. So hopefully it's one more push. You've got just a couple of days with going out on the 28th and it's due um end of the quarter will be on the 31st, but this will be
the breakdown throughout the whole year of when they'll go out. You guys have the top part, but it's just a student reflection um to be completed by the student before the parent and guardian sign. So, the goal is hopefully, not to pick on Hie, but
she's easy. Uh if she is failing a class, she'd bring that sheet home to Rick and Jackie and say, "The main reason I'm currently having an F in this class is," and then they go through it. Is it missing assignments? I'm not studying. I'm not prepared for the tests or quizzes, difficulty understanding the material, I'm not using my class time
wisely. And then there's an other spot. So if they want to mark and put down something else, my plan to improve my grade is, and then I complete missing assignments on time, ask my teacher for extra help, study more regularly, stay more focused in class. I've had people type in an other and put in Panther Den
or I check in with Mrs. Eater before or after school, a couple different options. And then the next slide will be um the parent guardian checklist. So again, we reviewed the missing assignments together. My student understands what assignments need to be completed. We created a plan at home to
complete the missing work. I'll follow up with my student weekly about their progress. My student will ask their teachers for clarific clarification or support if needed. And I'd like to schedule a meeting with the teacher to discuss this grade further. There's probably um maybe four so far that have clicked that box and I have reached out
to all of them. One of them said uh they already talked to him. Two others said they'll be meeting and the last one was like, "Oh, I didn't actually mean to do that." I was like, "Okay." So, um, yeah, it's just interesting to get the reflection back on if they have any
concerns and questions. And so, yeah. Um, so our first set of numbers when we sent this out, this was in September, uh, the third week of school. So that we have a number of students with an F, at that time we had 54 students. Uh, number
of students with two Fs were 16. Number of students with three or more Fs were seven. the number of grade check-in forms that went out to the student and the parents were 87. So again, just because we only had 54 students didn't mean like we could have we had a couple students that who had multiple, right?
Um number of grade check-in forms I received back were 38. I sent out three emails um trying to wrap up with parents and students saying, "Hey, please get this back to me." I had one parent call and three extra email follow-ups.
This last one um was done just a couple weeks ago. Our number of students with an F is to 40. Number of students with two Fs is at seven. Um number of students with three Fs or more is at nine. We have a couple that are heavy frequent flyers on that list. One of
those nine is failing at least five of their classes at the moment. Um I pulled them to talk to him today and they kind of laughed about it and I said, "No, we need to set something up. like you're in 10th grade. This is a huge concern and we need to respectfully light a fire
under your butt because we want you passing and this isn't based off of academics. It's based off of like getting your work and so trying to figure that out with them. Um number of grade check-in forms I received back was 18. So definitely lower than the first one, which is a little frustrating. Um
three emails went out to the parents and students. The third one, I apologize, will be going out tomorrow. and then setting up with those nine students failing multiple classes. So, I've met with one or two of them and then I'll meet with the other seven in the next
hopefully week. Um, so just a little bit of stat breakdown. So, right now our graduates from last year had six seniors with a GPA of under 2.0. So, that'd be a C. Three seniors with a GPA of under 1.66, 66, which would be a
D. Our graduates from this year, as of right now, we have four seniors with a GPA under 2.0, two seniors with a GPA under 1.66. Um, our juniors right now, we have, sorry, I put seniors when they graduate, but um, our juniors right now have a GPA
of 2.0 is six of them. We have three that would have a GPA of 1.66. And then our 28 graduates, we have eight with a GPA under a 2.0 and five with a GPA under two or a 1.66 and that 28 class um
we have one who's low. So again trying to figure out what we can do to try to get them um to figure out what we can do to help them graduate and what they need for support from us. And then the 29 graduates right now we have eight kids with a GPA under
a 2.0 and five with a 1.66 66 or bowl. Um, some challenges that I've learned is the grade checking pro forms and the progress reports definitely takes a little longer. I'm just organizing everything. It'll get a little smoother. Couple the more times I do it. I
realized after the first one I need to start printing them on Monday so I can get them out on Wednesday. Um, parent and student understanding. uh we sent out an email I don't know I think the within the first weekish explaining things but like all of us that week is
very heavy you're getting a lot of emails and so some parents and students didn't understand I got an email um within the first week of like I'm not even in your class like well I I understand that however this is schoolwide um or parents not fully
understanding >> that yes we're getting it but like we do why do we have to give it back two type of thing. So, I'm thinking I should send another one in just a reminder of the process since it's starting this year. And then right now, just kind of uh a lack of buyin, not by our staff, but
just with communicating of students, they're like, "Well, what are you going to do about it?" type of a situation. You know, you're emailing me, but that's all the followup. So, if you're not going to hold me accountable, why do I have to bring the sheet back? Um, so that's a little bit frustrating of
trying to help them understand that this is actually to benefit you guys. So we're just Mr. Berg and I have been in communication to try to figure out, you know, what would those accountability factors, what could they look like um, and how do we move forward from there?
If I can interrupt right there is is are you having some resistance from the parent also on that or is it strictly in a >> I haven't had any push back from parents any email that I've received they're like I apologize okay >> they already brought it in and it's like
no they didn't or they already turned into this so and so. Uh there hasn't been any surprisingly yet of like you already emailed me three times we're not doing it. Um so I don't know. It'd be interesting. I want to send out a I
think it's in a next slide of like just blank but like parent student feedback which the student feedback might be interesting but the parent feedback do you think this is valuable? Are you actually looking through it? >> Um but then I also had a teacher tell me today that they don't think parents really check emails at all.
>> Sure. So, you know, as much as I'd love to say call every 87 or 54 parents, you know, every three weeks, I mean, we could, but would that be any more beneficial? >> Sometimes I have the tendency to connect
non-sup support from the parent to a >> student struggling and that's maybe an unfair comparison, but >> no, because we definitely Yeah, we definitely have that. Interesting to know if you get that parent support behind the >> Yeah. Can you utilize JMC with that
where you can >> you say they don't check emails? I get I I'm okay with it. Not great. But so I get that, but they have phones. So does JMC allow you to select those that specific group that you're targeting to
send them a text message because GMC can do that. Um, so right now because I don't want to send mass emails to every student in Richland because if Hie's failing and your your kid is not, I don't want to send a mass email to everybody. So I go through every single
time and like list our students and then I go and make sure I pull every single kid's email. So I guess I don't know if we would have that'd be more of a Sarah Nikki question or Angie question. uh if we have cell phone numbers for all of our students parents which I guess we
could but then respectfully as I guess I shouldn't care because my cell phone's on everything our coaches related but sending out a text message I guess if it was through JMC I don't know if that can do that either through a text >> you almost have to do it individually >> I think my only
it would just be that same group that you're sending an email to that you would send a text to hey reminder check your email >> and just know a lot of times Sometimes when we're sending out messages on JMC through the phone bank like it's because of an emergency or something like that and if you continue to do that to the
phones then when it is an emergency appearance the ones that are going to go n whatever >> they did they used to send out things through there like reminder there's a band concert on Monday reminder the elementary concerts this day so we used to utilize it that way.
>> I just wonder if it's just a a tool you can use. Well, like you said, it's one more touch point. Um, because I agree. I think at every level at some point you stop looking at your emails, whether you're a parent or a student because
well, you don't want to pull things up through email or you get sick of it. But, um, next steps are future plans. I will continue to do this throughout the year. Hopefully collect, uh, data, the amount of students who are failing per grade check, uh, the student progress, student of concern, and then student
improvement. So hopefully I'll be able to see throughout the year um if Halie's failing one class in the first check-in and Elson when we do the third check-in, if she's failing multiple classes, well what happened between um the second check-in and the third check-in. So we'll have all that documented and then
uh having that longterm data tracking to compare end of the quarter failure rates from this year to last year, whatnot. And then again, I left early impact and I think parent and student feedback because I haven't done either one just
because it seems too soon to really see an impact. Anyone have any questions? >> So, you've only had two uh student checkins, but have you seen where some students go, "Oh, I I was on the first
list and they've come off the list." Yeah, I guess I didn't put that on there, but there's a handful that were on the first one and were not on the second, which was really great to see. There's a couple when they see me in the hallway, they're like, "I promise I've started getting my stuff done." And I said, "Perfect. I'll talk to you later."
So, um, at least it's again, not that we don't have staff that care because we do, but it's another person that they know is aware and they're checking in on them and they're going to, um, I don't know if they have to report to somebody, but it's again another touch point of this person wants me to graduate. This
person is aware of what I'm doing and if I'm getting my stuff turned in. So, >> thank you. >> Thank you. >> Thank you. All right, a couple things on my agenda then. Um, I I shared with a couple of
you of casual conversation or passing conversation that we did receive notice from Bolt in Mink that the Highway 30 project is being put on hold till the summer of 2027. So FYI that um and that's again
obviously based on funding and just uh how that all works. So we'll see see what we learn as that goes along. A couple things that are we're working on right now, our policy committee and I did put this in the newsletter. I believe that our policy committee did
beat on that policy 506 and I think I explained oh what a huge project that turned out to be. Uh and then we did contact MSBA just to ask are you working on something like that? They did respond that yes they are or they were uh
seeking legal advice at first and then they responded back that they will be putting out a policy on that. So, thank you for thank you to them for putting something together and we'll wait till we hear from them and um tweak it as we
need to and bring that to the board for the first reading and second reading once that comes available. So, but we did also have that um use for outdoor school facilities policy that we also talked about and I had my notes here to
put that on the October meeting, but I think I was waiting until we met in November. So, I'll have it in our November agenda. Just a policy that we worked on as well um to put that out there for adding to our policies. So,
just be aware of that. a few of us uh in that me and Dr. Meyer, myself and actually uh Dan Schmidt attended a school safety summit in Rochester. Was that a couple weeks ago there October 7th and 8th were two
different dates available. I attended on the 7th and and Dan and Kim attended on the 8th that was put on by uh re region one >> emergency and um number of different schools from the area attended but a
couple different things that we're doing with school safety. And this was actually more of like a natural disaster type. The keynote speaker was the superintendent of the time from um Kansas. >> Joplin, >> Joplin, Missouri, sorry, Joplin,
Missouri when the big tornado went through >> Oh, yeah. >> 10 years ago, 15 years ago. >> Wiped out the whole community. Like eight different school or buildings had to be replaced. And um What a huge ordeal. It was an interesting uh it was
story hour, but it was a very interesting story. Then we broke into some sessions in the afternoon on kind of some whatif scenarios. Um students missing from a field trip. What do you do? Uh students not getting out dropped off a bus at their bus stop. What do you
do? You know, different things like that. So, that was very helpful and and um had a chance to talk with Steel County with the elementary and um Grant's been working with Wasika County here as well and and Kim's been talking
with Steel County too, lighting up some different trainings with those uh sheriff office coming in to do some trainings for the staff on different scenarios or different reunification practices and policies, procedures and
then also intruder drill procedures and practices. So, a lot of different things and actually um Mano State is working on a a larger grant to be a center of excellence and they're looking at some of the local school districts to be part
of this grant and part of this center of excellence. And we'll join up with them and many of our neighboring districts too to have the opportunity to partner with them and uh use them as resources and and use one another as resources on
some school safety issues and and um learning opportunities. uh the department of ed or excuse me the department of public safety was at this school summit school safety summit as
well and and they can come in and do an assessment of our protocols and our um our policy and plan. So we we're lining them up to come in and do some assessments of what we have in place and different tweaks and adjustments that we
can make. So obviously uh a couple different situations happened this fall in the state and across the country that is always on our mind and is always a thought and something that we need to continue to be working on. So just uh
for your information that we are working on it. We are having different meetings and conversations and attending different trainings and it is a big topic for us and we continue to push forward with it. Uh then lastly on my list, um
another hot topic is our our AI guidelines with uh everything technology in the world that we live in that uh Angie and I have had a couple different conversations on what how we can incorporate, how we can
safely help our students learn more and be responsible. citizens, technology citizens when it comes to everything technology, but more specifically AI. And so we'll use uh what's out there. Probably use AI to develop some sort of
guidelines and put that together and bring that to the board for your approval and then get it out to our students and our families at some point here this early school year as well. some of the big topics that we're working on as far as the administrative
team goes. Any questions on that or for anyone else that presented? If not, that would conclude our administrative report. Great. Thank you very much. Good information there.
nice to get caught up with what's happening within the district. So, thank you all for attending. Um, any board member comments this evening? Any want to make note that it was nice to see the FFA out for their annual corn
drive. They stopped by, visited with some students that were working hard that day and it was fun to see that and I hope it was successful. So, thank you to those people. that organized that and saw it through for hopefully a successful event.
Our next uh regular meeting is scheduled for Monday, November 17th. That will be over in Allenale at the elementary school media center at 6:30 p.m. That it brings us to the consent agenda items. And Mr. Mak, I would ask you to introduce that. A regular disclaimer for
the consent agenda is that the board has been furnished with background information on these items or we have discussed them at previous meetings. There will these items will be acted upon with one vote without discussion. If a board member wants to discuss any
item, it will be pulled out of the consent agenda and we'll vote on it separately. But before we move forward with that, we'll read the following donations for public recognition. Our donations this month are from Brian and Jodell Wayne, uh, $500 for our inclusive
playground, Min West Bank for $500 for our inclusive playground, and the Waldorf Fire Department for $500 for our inclusive playground, the NREG football boosters for $3,500 for our football uniforms,
the NREG PTO for $11910 for remotes for tech. Wyatt Larson donated $200 for his Eagle Scout project supplies. Jason and Lacy Coupel, $140 for Eagle
Bluff. Johnson Apartments, $200 for Eagle Bluff. Ellenale Fire Department, $500 for Eagle Bluff. Federated Insurance, $500 for Eagle Bluff. Peterson Trucking LLC $300 Eagle Bluff.
Kurts Truck and Diesel $100 Eagle Bluff. Sequoia Landscape $150 Eagle Bluff. NR NRH EG PTO $2,000 for Eagle Bluff. Sorenson Appliance $75 for Eagle Bluff. BLK
Electric $50 for Eagle Bluff. Team Geneva, $440 for Eagle Bluff. Geneva Fire Relief, $300 for Eagle Bluff. Uh Kathleen Crabtree Wayne, $100 for
Eagle Bluff. The Lions Club of Ellen, $500 for Eagle Bluff. Jesse Joint, $200 for Eagle Bluff. Geneva Lumber, $500 for Eagle Bluff. Bioplastic Solutions, $200 for Eagle
Bluff. and the State Bank of New Richland, $200 for Eagle Bluff. The grand total of donations for this month were $11,77410, bringing our year to date to $42,599.71. And with that recognition, I'd ask you
to approve the consent agenda. Motion to approve the consent agenda report. >> Second. >> Motion made by Miss Urky, seconded by Mr. Shonrock to approve the consent agenda. All in favor say I. >> Opposed.
Motion carries. We have a uh a fiscal year 25 draft audit presentation here this evening. Mr. Mak, please. Sorry, let me bring that up here. Or
Carla, I assume is involved. >> Yeah, we have Chad Guzie from our ABDO with us today. And again, the details on the draft versus the the real audit if there's there's still some
formalities waiting to be done. But >> yeah, can you hear us? >> He can explain better than I can about the federal. >> The volume should be good here. Can you hear us, Chad?
>> Can everyone hear me? And hopefully. >> Yes, sounds good. So what you have all been waiting for. Uh tonight I will go through the uh NRG 2025 audit. Uh as
mentioned my name is Chad Duzy, a senior associate from Abel. The purpose of this presentation is to go through uh those audit results and to touch on key financials from the year. Uh so like Mike said, I want to start
off by saying that the 2025 audit is still technically in draft form. That is because uh with the school requiring a federal single audit and the federal government has not published the compliance supplement for the year yet. Uh so once that is completed uh we can
go ahead and finalize it uh if there's any additional testing that we need to do. So to start our responsibilities as auditors is to give an opinion on the financial statements for the fiscal year 2024 through 2025. We give an unmodified
or clean opinion. Uh that just means nothing came to our attention that indicated there was a material misstatement of the financial statements. Uh we are also required to do some testing regarding Minnesota legal compliance. things like contracting and
bidding, public indebtedness, uh claims and dispersements. We noted one instance related to contracting and bidding uh that I will talk about further on the next slide. Also, if the school district expends more than $750,000
of federal money, uh that triggers a federal single audit, which is just some additional testing uh required related to those expenditures. and we noted no instances of non-compliance related to that. Other audit results uh fiscal year 2025
findings. Uh the first finding is limited segregation of duties and this is due to the small staff size and is very common for districts uh similar districts your size. It's basically saying that duties are not separated enough to mitigate mitigate control
risk. Uh this means it's even more important to have good board oversight of the financials. Uh the preparation of financial statements findings is saying that we prepare the large audit report for you and Carla and Mike review also very
common for a district of your size. And the third one is that contracting and bidding legal compliance finding mentioned earlier. So, the Minnesota statute sets certain requirements for contracts that exceed certain thresholds
uh for contracts over 175,000. Uh those contracts should be let on sealed bids. Uh the security camera and door access project was not let out on sealed bids. Uh instead only receiving quotes uh which resulted in that
finding. Uh this one is just saying the audit findings from the last fiscal year. So the material audit adjustment last year was removed. Uh but the segregation of duties and the preparation of financial statement findings are still current for the fiscal year.
Auditor recommendations. Uh so this relates to the to credit card documentation. We came across some credit card transactions that didn't have the proper backup. We recommend getting the proper documentation for all credit card transactions.
Uh so an example of this would be getting event tickets. Uh try to get them online so that it comes with a proper receipt versus maybe at the door. Uh which may be a little bit more difficult to get that proper documentation behind it.
Getting into the graphs. So, we like to start by showing where enrollment has trended over the last 5 years. Uh, this is showing that the school's ADM has uh decreased consistently over the past several years. Uh, just
something for the B board to take a look at. Uh, this graph compares the school's unassigned fund balance to the school's policy. So the policy is fab balance between 22% and 28%
basically around 3 months of expenditures uh of next year's budgeted expenditures. As you can see with the orange line uh your fund balance is consistently above that threshold which just indicates a
healthy fund balance. Uh this next graph is similar to the last one. It compares that fund balance as a percentage of expenditures to other schools in your region uh which are schools like Wasika, Jamesville, uh
United South Central as well as the statewide average. This next slide is the general fund budget to actual summary. So a few things to note here. Revenues came in over budget by 411,000.
This is mostly due to state grants related to general education aid coming in higher than expected. Uh expenditures were over budget mostly related to capital outlay for pupil support services.
This was due to leasing some instructional iPads and capital outlay relating to leasing some new buses. other financing sources and uses uses the debt issued relates to those same
leases that were issued that I touched on earlier and then also receiving some amounts for insurance proceeds and sale capital assets and then there was a transfer out of the general fund into the comm community service fund.
In this graph, we are comparing the school's three major funding sources. Uh in the orange bars to prior year data from other districts in your region, which is the black bar, as well as prior year statewide averages, which is
yellow. So revenues from state sources is comparable to the statewide average. uh but you are less favorable for federal and local revenues. Sorry about that. Uh property taxes. Uh
this graph compares the property taxes per ADM uh and the average school district property tax per home to other peer groups. Uh just note that there's lower taxes uh than other districts
compared to your region. So this list totals general fund expenditures and breaks it down by program. Uh the biggest change here uh is capital outlay this year, the purchase of those buses and athletic equipment and some of those iPads.
uh no big change in instructional expense expenses uh which would be those orange and tan colors on the graph. So those are remaining pretty consistent uh year-over-year. Uh this ne this graph and the next
couple are box and whist graphs uh which basically breaks things down into four different cortiles uh which the purpose is to show where those outlier areas are. So the orange line is New Richland
expenditures per ADM. They are below the statewide averages but they are on trend over the last couple years. Similar to the previous graph, elementary and secondary regular instruction for ADN still below average
compared to state sort compared to other uh schools in the state uh but still following that same trend. Special ed costs have also increased over the past couple years uh but right in line with other schools. Next is the food service fund budget to
actuals. So actual revenues are pretty comparable to what was budgeted for. Uh expenditures were under budget by about 30,000. Those are due to supplies and materials expense coming in uh less than anticipated. Overall, a positive change in fund
balance of 62,000 food service expenditures per ADM. Uh this increased compared to recent years. Uh this can be attributed to lower ADM and the rising food cost since co Community service funds, budgets to
actuals, revenue amounts over budget due to increased revenue from staff fees and school readiness tuition. And then expenditures were also over budget due to increased costs for salaries and supplies, which makes sense with the
increased revenue from fees and tuition. expenditures per ADM uh increasing over the years and right in line with the state average uh reasonable when considering increased inflation over the years. So the debt service fund accounts for
the proceeds and uses of issued debt as well as the required debt service payments. This just lists out current outstanding debt amounts along with the total outstanding interest payments. Not too much else to add here. Mostly just forecasting out the debt,
principal, and interest payments over the next 10 years. This graph shows the total cash and investment balance for the school compared to previous years. As you can see, uh the big change is mostly in the building construction fund
which had a lot of work completed for the fiscal year 2025. Uh this is the rest of the ADNO team. Uh if there are any questions, uh feel free to reach out to Carla or Mike uh to get our contact information.
That concludes the presentation. Is there any questions I can try to answer or anything? >> So the actual audit that we will approve, we can expect that next month. Is that your timeline on the
>> uh so it really depends on the federal government and I don't know if that's too high on their priority list at the moment. >> Okay. >> Uh considering everything uh but I would hope so so that uh we can get this one
finalized and uh other school districts as well. I would expect it in the next month. So Chad, I think you said that you will um check back in with us and assuming there's nothing significant that changes, you're just going to we'll put
that on the agenda, but you guys won't be presenting anything again. >> Um >> that is correct. For the time being, we've shared your presentation of course, but then the actual 100 plus page financial report for them to page through at their leisure um and come up
with great questions. Yeah, we can get those uh uh final drafts or final presentation and uh statements over to you when we when we can do so. Great. Any other questions anyone has?
appreciate you taking time from your evening to join us and walk us through fund balance remains strong at the NRG district. We're happy to see that. That's been a kind of a a icon of the district that
we've maintained that very strongly over the course of time and we're proud of that. Obviously want to continue to protect that. So, that's good to see that staying. Um, once again, I think it bears
mentioning that our the graph with the taxes of this district compared to locals in the area. I believe maybe the public is getting tired of hearing that, but I like to bring it to that point over and over that
substantially lower than other districts. So again, something that this district I think can be proud of and uh the taxpayers I hope are appreciative of that. So with that, we thank you for your time
again in the evening like this. Uh pleasure to meet you and visit with you for that. So we'll be watching for the official documentation when other people get their work done.
Thank you. Thank you, Jack. >> Thanks, Ed. >> So, I don't think that we need a motion to approve the draft. Is there is there documentation to approve the draft? >> I don't think they care. We did put it under there. >> Sure.
>> Um, it says draft. If you do want to approve >> Sure. >> what was presented tonight. >> Okay. >> Statewise, obviously, they're aware of the government shut down and everything. So, >> yes. Yep. They've they issued something
extending a deadline to March as a result of things, but you know, again, they're ready as soon as they get this guidance to wrap things up, but uh yeah. Yes, the state is aware.
>> I don't think it would hurt the >> right. I was just thinking that too in a >> measure of caution. we've been made aware and >> right we understand >> what the amounts are and >> right >> accept that. >> So at this time I would entertain a
motion to approve the draft audit for fiscal year 25 as presented. >> I move to approve the fiscal year 25 draft audit and the annual financial report as presented. >> Second >> motion made by Mr. Shrock, seconded by
Miss Tyer to approve the draft audit as presented. Is there any further discussion? All in favor say I. >> I. >> Opposed. Motion carries. Uh we have before us this evening uh staff development committee and site
teams. Last last month we presented the uh site excuse me the staff development goals and the staff development budget and we did not have the committee and the site teams finalized as you know new
staff was coming in and making sure that we had everyone still on board and and willing to be part of the committee and the building reps. So with that now finalized, we're just presenting to you the committee members and then who the building reps will be. So just asking
for your recommendation or I'm recommending to you to approve the committee members and the uh site team members as are presented in the spreadsheet. >> I make a motion to approve the staff development committee and site teams as
presented. >> Second. Motion made by Miss Tyer, seconded by Miss Hery to approve the staff development committee and site teams as presented. Any further discussion. All in favor say I. >> I.
>> Opposed. Motion carries. Again, showing this time of year we are at uh we are looking to set the date for the January 26 organizational meeting. We would like to set that on January 5th
of 2026. I think we've been have holding those a little earlier in the evening. Do we have a time for that or a time recommendation or do we want to visit that through or did we continue that at 6:30?
>> No, it doesn't. >> I guess what'sever convenient. >> Right. Right. >> If we're able to go earlier, >> um, >> no, I didn't put a time in. >> Everyone pull up their calendars and
we'll look that over. I know it's a little bit >> for some reason. >> That's That's what >> I was thinking. >> Ring the bell with me of 5:30. if everyone can make it, if that's workable.
>> So, let's let's plan on January 5th at 5:30 p.m. If we run into a problem there, we will have to adjust. For right now, I would entertain a motion to make the organizational
meeting January 5th, 2026 at 5:30 p.m. >> Second. >> Motion made by Missy, seconded by Miss Ty to approve January 5th, 2026 at 5:30 p.m. at the Ner Richland Secondary
School Media Center as our organizational meeting. And also on that same line, we have uh regular board meeting dates for January and February. >> I think we have to >> Sorry, I'm jumping ahead.
>> All in favor say I. >> I. >> Opposed. >> Motion carries. Thank you for correcting me there. Um, now we can move on to the next item, which is the regular board meeting dates for January and February of 2026.
Mr. you want to update us again on >> Yeah, as always, those having it the third Monday of every month, January and February meetings fall on the observed holidays of Martin Luther King and President's Day. So, just to get that in uh schedule onto the calendar and
schedule, we'd look to move those to the Tuesday, the following day, the Tuesday, January 20th and Tuesday, February 17th, asking for your approval to do that. Motion, please. >> Motion to approve the regular board
meeting dates um for the year 2026 and to January February meetings to Tuesdays versus Mondays. >> Second. Motion made by Miss Herky, seconded by Miss Tyer to approve the
meeting dates for January and February of 2026 for Tuesday, January 20th and Tuesday, February 17th. Is there any further discussion? All in favor say I. >> I.
>> Opposed? Motion carries. As we are all aware, last uh month we met in close session for the annual evaluation of our superintendent, Mr. Michael Mhawk. It is our obligation to
report the findings of that evaluation and I have that summarized to be read here this evening. The NRAG board of education met in close session September 15, 2025 for the purpose of the superintendent evaluation
for 2425 school year. All members were present including superintendent Michael Mach. Four performance goals goal areas were discussed. Number one, superintendent providing proper communications and information. Number two, superintendent providing safe,
welcoming learning environments for students, staff, and families. Number three, superintendent presenting budgets and explaining district resources and focus on public relations, instruction, and facilities. And number four, superintendent providing professional
development that promotes growth and stays informed on trends, innovative, and best practices. Discussion was held on all four goal areas and it was concluded that Mr. Mayak meets or exceeds the BOE's expectations. Areas of strength were
credited to Mr. Mayhawk at community involvement, visibility, and the work representing NREG. Is the board's belief that staff relationships continue to remain strong. Compliments were given about the maintenance and general appearance of our district. Mr. Mayak shared with the
BOE that he will continue to learn and grow with the district. The BOE appreciates the good working relationship with him. This was read and recorded in the minutes on October 20th, 20125 at the monthly NRG board meeting.
If there are no additions or corrections to that summary, I would entertain a motion to approve that summary. Move to approve superintendent evaluation salaries presented. >> Second >> motion made by Mr. Shonra, seconded
>> by who are you? >> Me. >> Yes. >> Miss Angel to approve the superintendent's evaluation as presented. Any further discussion? All in favor say I. I. >> I.
>> Opposed. Motion carries. That concludes our work here this evening and I would entertain a motion for adjournment. >> So second >> motion made by Miss Dler Cruz seconded by Miss Ter to adjourn. All in favor say I. >> I.
>> Opposed. Motion carries. >> Thank you all for coming. appreciate.