sorry All right we'll go ahead and call the meeting to order Please stand for the pledge of allegiance I pledge allegiance to the flag of the United States of America and to the republic for which it stands One nation under God indivisible with
liberty and justice for all you to do the roll call please Cruz here Terry Eagle here Amy Urkie here Aaron Phillips is absent Lauren Shaina here Pat Ty here Rick
Schultz here have an agenda in front of us this evening Are there any additions or corrections Mr May yeah there's actually one note and then one um I assume addition here Uh the the
note is on the action item 11A that uh today we found out that Timberland Timberland Construction um isn't able to secure or we're not
able to secure some uh insurance for them through our account and they don't have insurance as a business and so I'll change my recommendation when we get to that I would say keep let's keep it on
uh the agenda for now and then I'll explain kind of the process that for the recommendation to be either tabled or to act on the original recommendation if you so choose and and
then the addition that um I I would recommend adding uh 11C and Ash Avenue easement agreement that should be up in your records now or your agenda now Um that
is dealing with the Ash Avenue project this summer and the width of the road that needs some legal signatures on it Um I've agreed you know gave it kind of the the
district approval for obviously that sort of adjustment as far as the project goes Uh the buildings and grounds committee was in all the meetings that we had with the city and the Bolton Mink Uh and then the the document that I have
now that we have to sign off requires a signature of the board chair and the board clerk So with it being kind of that official document it seems logical to add that as a action item so it's recorded and noted
Wonderful Would anyone entertain a motion to approve that agenda as noted motion to approve the agenda with additions and changes Second motion made by Missy seconded by Mr Sonrock to approve the agenda with the additions and corrections All in favor say I I
opposed Motion carries Public comments I don't believe we have any this evening That's correct We do not Great We will move right into the superintendent's report then Mr Mayhawk please And I'm going to start before our administrative team gives a report We'll start with
Jake Berg from Site Logic that he's got an update as promised And uh I'll give Jake to the floor Thank you Um thank you for moving me up and uh thank you for having me here tonight So happy to be here in person Um I know there was a
virtual setup a couple board meetings ago and had some technical issues getting online there but as it worked out we were able to to be here in person which is preferred So uh thank you What I wanted to focus on tonight is we know the the construction projects from last
summer have wrapped up Uh but we've been discussing our continued part partnership with Mike and Scott So wanted to kind of give you guys an update of some of the things we're working on um towards that partnership kind of behind the scenes just to keep keep all your facility uh project
information up to date Um so with that I'll I'll jump right in It lets me advance here So really as far as the agenda I wanted to probably have an o overview of what that partnership is um what some of the
next steps are and you know have a opportunity for questions and answers and please as I'm going through feel free to to interject and ask anything that comes to mind Uh so really our ongoing partnership um is going to be center around planning services through our MYE
IQ platform Um I'll mention that this is offered to the district at no additional cost or charge as partnership um following the project that we provided So um initially when we started working with the district we began doing a um needs
assessment kind of throughout all your schools creating a report card of your infrastructure helping prioritize what some of those projects were um developing options and then forming consensus on which projects go forward when over both the short-term as well as
a long-term 10-year plan Um when we assess the district we group everything into these 16 categories Um accessibility uh your ground so some of the parking lot project work that was done We look at the exterior envelopes of the roofing
windows tuck pointing Um really everything parking lot to rooftop within your building is assessed from an infrastructure standpoint And all of that was graded into our facility asset condition assessment Um at the time that was all
done via Excel spreadsheets and um a nice hardcover book that we provided to the district It's a great assessment but it's only a snapshot in time Um and the benefit of the Myite IQ is it's a digital cloud-based platform that can
evolve So um if Scott calls us up and says "Hey that door project that you know that he had wanted to have done two years from now right he said for whatever reason we're we're moving that up a year and we're doing it this year
We can rearrange that in the plan." So your your 10-year plan and um all your assessments are currently up to date Um out of that assessment then of your infrastructure we developed this really long list of um potential
projects Um all of those projects are also entered into the MySQ platform So again rather than having to go through a static spreadsheet with all of this information that is loaded into the myetaq platform for uh the superintendent and your buildings and
grounds team to review kind of at their fingertips Um this was from the previous assessment we did which kind of grouped those into priorities So based on your moderate high immediate um long-term needs Again a lot of that that work has been addressed already
and a little bit of a a peek into the MYEQ platform These are screenshots from the actual platform itself Um so what you'll see here is the new look of the asset condition assessment So you have your elementary and secondary school Um color-wise the dark orange are the items
that are more near-term priorities Um the light blue darker blue those are going to be you know your newer assets that are in good condition So as you can see every district always has some some projects that are in the short term It's deferred maintenance Um but with the
work that you guys have done um over the past several years uh the district's in good shape there Um and here's what the kind of asset summary looks like in my AQ Um so all of your equipment is cataloged and
rated in terms of condition Um here we see everything on the exterior envelope Um some of the items that were um needing attention in the somewhat short term electrical plumbing but it's all nice and categorized So again at the touch of a button um anyone with access
into the system in the district could click in and actually click into the electrical and it would pull out the pieces of infrastructure in the building um that were rated at that And here's the same snapshot of the secondary school Um I mentioned the projects are
also loaded into the platform So here's how those will will appear Uh you can click into each project and it'll give a more expanded description of the scope the estimated budget uh the year that budget was created And the nice thing is there's a logic and an algorithm built
into the program So if the district were to say they um took this roofing improvement project and um or that that one has a $0 value but this fire alarm project and let's say they were originally planning to do it in 2026 Um
but for whatever reason it got slid out into 2028 With that move into 28 the pricing would automatically escalate based on um construction typically es escalates around 5% a year Uh so you'd have a kind of current estimate to date
uh based on the age of that project Um within that tool as well is the ability to create scenarios So uh again the district would have the ability to look at short long-term scenarios based on all the projects that are in there and build out project lists
You know you could have a short-term long-term project scenario So I'll I'll pause there Um wanted to give just a brief overview of the Myite AQ platform and and kind of our support in the background So what we've what we've done so far is gone
back and um tred up all the assessments with the work that has been completed Um so all the items that were um in need of attention that were addressed in the project those have been um renewed in the facility condition assessments We've also gone through and um kind of checked
complete on the projects that were completed there So everything is current and again up tod date with the district's assessments right now in the platform And as far as next steps um what we'd like to do is schedule some time with with Scott and Mike to sit
down review the current assessment data um learn from from Scott and Mike what maybe has changed in terms of needs and priorities in the district make sure that's captured uh within there And then if there's any new projects or ideas or things that the district wants to
include on there um we'd proceed with providing some rough order of magnitude pricing for those Um any any workshopping where we would need to work with you to do that and then help you submit your 10-year LTFM plan to the
state um in I believe that's due in July So again all that is part of the long-term partnership where we just want to go go back through make sure you're you have a always have a current understanding of your facility needs um and current
projects That's what I had to present So I wanted to to kind of be brief and leave time for for question and answers there What's the life expectancy then of the program if we can refer to it as that i mean how long will you continue to
update and keep it current uh be up to the district I mean we we want to be a long-term partner for the district So you know I think I would say at minimum it makes sense to check in annually ahead of July MDE submission Um but kind
of as needed I would say when if Mike or Scott reach out um we want to be there to to help support So we would need to initiate the contact though I mean as far as getting together and updating where our facilities are at
annually if we see the need Yes It would be kind of as needed Yep That's that's correct Yep And we've had that discussion with Mike and Scott already for this year So our our next step is to kind of sit down and review the assessments And um I know Scott was
hired on after the initial assessments were done So want to want to get his perspective on kind of the condition of the district make sure that's incorporated and he has a chance to look and kind of prioritize what he sees are the the highest needs in the district And that would continue without cost Did
I understand that yep one of the slides you had um the areas that were say orange and and they had percentages with them Are those percentages would you say like the see if I can find it there percent of life
oh yeah life expectancy So the main office is that say flooring Mhm That's going to So we look at 42% of its life up Is that what that kind of means yeah So so those
are benchmarks right and I I compare it to tires on your car You you get rated for 50 60,000 miles Um you can get longer out of your tire say when a large roofing section is coming due Um that is say when a large roofing section is
coming due um that is maybe going to require more than your your typical expenditure on on projects So is this the area where you could click on something and then it would kind of show you what costs would be projected for 2020 this is probably poor
example because it's seven years out but something that is a year or two out You talked about clicking on it and comparing the cost 2026 versus Sure push that down
Could you give an example of that please yeah So here's where you would have um all of the projects listed out right and we wouldn't necessarily have a project created yet for say that carpet being 10 years out not something you're looking to do We'd put a maybe a rough cost to
it but an example um let's see um your some exterior door replacement here So where that would come into place is if you were building a scenario for your 10-year LTFM plan submission And
originally in your in your scenario you have these doors scheduled to be replaced in 2027 But when we met with Scott he said "Well you know I'd rather get the duct work cleaned out right i think that's a higher priority." So we could select the
project um when we're in the scenario building and slide it into 2028 rather than 2027 and it would automatically adjust that door price to to the escalator Yep And and we anchor that as well with a year that the project was
budgeted Um as we're seeing right now unfortunately it's a pretty volatile market overall in things So if we see a budget year from 2022 and we're sitting in 2027 um before we make any big decisions about planning and budgeting we'd
probably want to take another look at the estimate um to bring in to bring in those other factors that happen When you look at the big ticket items like the air handlers you said there's an industry standard but is do you do you go back in and re-evaluate those
when we get close to the time of life expectancy or I mean do can you look at them five years ahead of time and say this isn't going to make it to life expectancy or this is good shape it'll make it 10 years Yep Great question And so
we so we do a um objective and subjective assessment on it So we want to look at just the age So that air handling unit say it's rated for 25 years We'll say okay you're 20 out of 25 years Well based on that we may say um you know it's due for replacement at
that time But our team of engineers who have gone through and done assessments in the building will give it more of the um subjective assessment and say "Well it looks like they've been on top of maintenance They've put new controls on it You know there's a new fan and new bearings in there So rather than let
just the age of the asset drive the condition they can make an adjustment in there to say it's it's in better or worse shape to to weight that." So there is an on-site inspection of that not just looking at that and say "Oh we got five years." Yes Yep It's not
just an age base So that all of that on-site assessment work was performed um in leadup to the um workshopping and prioritization of the last project What we've we've done is gone through and updated the projects that were completed And now we're at the next step of
meeting with Scott and Mike to say what makes sense now to to look at to your point again to either reassess or maybe capture things that are on Scott's radar that that weren't previously My my question is rather simple just that we'd be in touch here
in the coming days on trying to find a date for the had two different meetings one with probably Scott and I and one with Carl and I for that
July LTFM submission Yep Yeah So I think the sequentially meeting meeting with Scott to understand the priorities and then we can look at um what work needs to be done from there to help prepare the the LTFM plan Um all of the projects in there are coded based on
Carla you're familiar with the MDE coding system Um so all of the projects are co coded according to MDE in there So when um Scott and the team make their kind of priorities set we're able to to list the projects out and then help get
them into MD's handy spreadsheet So since we have the opportunity to talk I'm going to go in a few different directions and I don't mean to catch you unprepared or anything here either but some of our frustration through the program was obviously change over in
positions and I'm sure you're well aware of that and I guess you in this position how long have you actually been in this position and I guess a loaded question how long do you plan to continue and and
that's where you know we want to see the value in a company such as yours Yeah In in all honesty there was frustration because as soon as we got to know someone in our project that it seemed like moved on or or changes and we
understand that portion of it The frustration we felt as a district was who can give us the answers and and there's a little bit of skepticism in my of okay we've got a great person here explaining it You know will you be here tomorrow will Site Logic be here with
the same people or at least the same product for us Care to address that yeah I'll I'll do my best best and that's a that's a fair question and fair statement again Um so I've been with Site Logic since the summer of 2020 Um
I've been fortunate to to experience a few different roles with them and a couple of different opportunities Um so I plan on continuing my my tenure there I don't have any plans to to to change out of sight logic and I'll plan to
continue to serve the NRED district Um again I'm very happy in my role with Site Logic the partnerships I have with my other districts and um I I don't plan on going anywhere So you would be our contact as far as
Yep And I and um you know there's been team members as you said during the different phases Um so I was involved in the initial assessment workshopping phases Um so some continuity there but when we got into design I think we had
some different project managers that you were referring to that that came in and out and then in the construction phase as well some different project managers um you know was fortunate to have uh Josh Lester on my team which I know you guys have met and um you know I I
believe from what I saw he he did a good job bringing the project home but I want to continue to provide the continuity um for the district moving forward And again I I want to keep this as positive as I possibly can Mhm We talked
about future here Some of our questions not only as a board but as a building committee specifically uh we never felt or I didn't I guess I shouldn't talk for the entire board or committee here that there was a completion packet We talk about all
these electronic programs that can tell us our future and we're I've requested for some time uh hopefully site logic has gotten the message and with different people I can't exactly tell you who I've requested this
too somewhat of a summary on the completion of how did things actually go and uh with our past projects okay and and what I feel we deserve serve as a district is okay we budgeted x amount
for heating and cooling We budgeted x amount on door some of the and I would really like to see how we came out on on those specific projects I mean were we at budget under over here under in in
somewhat of a completion type summary yep I I think it's good for your business to show the value of and and I don't feel we've seen that as a board or at bare minimum as a building committee Okay Of
of how we did Mhm If people were to call me right now on are you satisfied with I I think my answer would be I'm not sure Okay Just because of of lack of that information And I Yep I I again want to
be as polite and as respectful of your business as I possibly can but um it's a gap that I feel that we're missing as a district of Yeah of how we how we did It would also give us some comfort moving forward with
additional projects with you down the road if we do where we perform So yeah if that's possible do you think it exists it Well it certainly does So at least from the the standpoint you know you you mentioned budget right so measuring how did the at the end of the
day how did the project perform against budget and estimates Um we we certainly as your construction project manager have tracked all of that and have that information So I can I can work with with Mike to get a a nice um you know summary of that provided to you
Um one thing I'll share what's hard to provide is when we looked at uh we called the individual projects FIMS or facility improvement measures And an example is we may have listed a a FIM for replacing an air handling unit in
the media center And I'm just going to make up a number Let's say that was $100,000 Okay What we don't have the ability to do is is say that air handler ended up costing the district $99,500 And and the reason is is with
how um projects are bid out to to the contractors in the public bid market So we take all of those projects and we group it by uh by contractor type Um so that project would be in a mechanical bid package Um you know there may be
some electrical work that was associated with that air handler that went to the electrical contractor The contractors don't price it as that individual unit So I'm I'm unable to tie back to that
level for you Um but I can tell you this was based on all those projects This was your budget at the start This was what the contractors bid Sure this was what you ended up paying them a at the end of
the project um in in great detail That would be fantastic Okay What kind of time frame could we expect something like that i mean I I think within the next couple weeks you know when I work with Mike to to set up a time to meet with um Scott regarding the other
meeting I I I think that um at that time I could could share with them what we've been able to provide I know we have that data in our systems Jennifer did reach out late last week that u the closeout documentation
and was sent off today We got that or it came in the mail Friday or Monday today Yeah Just a little zip drive Yeah Is that what Rick's referring to or is that Could you explain what that Sure The
closeout documentation And so as a part of the project um what our role as the project manager was really to help administer you had several prime contract agreements with that mechanical contractor your general trades your others We we helped administer those
contracts on behalf of the district So we tracked all of their payments um all of their all of their bonds all of that Um so their final lean waiver saying that everything's been paid out by the district right would be included in that
in that packet All of the asbuilt drawings um for the project So when we bid the project we put a drawing set out and we say this is how you know it's going to be designed or it's how it's going to be built Sometimes when they're during construction they have to make changes in the field We mark up those
drawings so that you have a final record set of what was actually built Those are included in the closeout package Uh warranty information So a lot of the materials and products that that you um that you purchased had a couple different warranties One of wi which is
um is standard and all them a one-year um labor warranty on on the quality The other is the product warranty side So all of that information is included in the the closeout documentation as well Yeah but it wouldn't provide
specifically what what your ask was Sure Yeah thank you for that Yes One of the concerns I guess I piggy back with Rick is we had a 5% contingency and I realize there's things that come up that you don't see when you go through
the initial uh assessment and I think hopefully that report will show us where did that contingency go because I think we were we were down to the end and we were saying well we might have this left and we we maybe can do this but we weren't sure where we were at with that
contingency That I guess that was a concern of mine that we where to go Yep Nope That report will will include that Um and I'll just clarify now that that contingency always was and always will be the the districts for use So that
doesn't you know under a different model a general contractor model Sometimes like the company like Site Logic may manage that contingency That's not the case in how we we operated together It was always the district's contingency So anytime one of those prime contractors
um requested a change order we would review that change order against their contract and make a recommendation to the administration on whether or not we felt it was valid whether they followed the contractual markups allowed for that change order Um and ultimately it was
the district that would decide whether or not to um to accept the change and use contingency But yes that will certainly be the a line item in the the final summary
Appreciate anything else for once again We do appreciate you following up I know it was challenging getting uh we know schedules are busy and technology doesn't cooperate but thank you for joining us and answering those questions and we'll look forward
for more information and continuing down the road of keeping the facilities in great shape So thank you Yeah good Thank you again for having me here this evening Appreciate it Appreciate your time Thank you And I explained to Jake that obviously
after his presentation he can take off and stick around So board meetings are pretty exciting HG I got a I got a daughter who's turning tomorrow So I got put together a Power Wheels Jeep There you go Exciting Thank
you First thing you do is throw away the instructions to read Good luck Thank you Thank you All right let's move into our administrative reports Elementary is first on the slideshow So as it should
be see senior principal Yeah Um so I'll use the uh the slides here um other than just getting prepared for the end of the year and what all that entails So the the
uh field field trips and things that are happening Um the biggest thing I'm focusing on right now is just getting our staffing set um for next year Um and uh as of last week I think Thursday I believe we did get a resignation um
right before break And I have that here I'd like to submit it as exhibit A to Mr Myhawk Um we had Zach Nelson resign his position Um took a took a sped job in Hayfield where he's from and where he lives and where he's going to raise his
kids So um his future family So that will be coming out hopefully tomorrow I guess Um keep on talking about the inclusive playground I know they have uh mid June set as to when we're getting a
lot of volunteers removing some some things And if you remember from um I think it was last fall or last spring we actually ordered some equipment with the dollars already raised Um that's been kind of sitting in storage for seven months or something like that Um but
that is set to moving finally moving forward and getting getting some equipment from some of our high needs uh students And along with that the uh New Richland's Lions Club will be hosting pancake breakfast to support um the inclusive playground some from 7 to 12
My understanding there's a meatball feed in Geneva later that day so you can just do all your eating out um in in in our in our district Um but the the biggest thing kind of looking forward uh to next
year is kind of a kind of a big change that we have as of right now It's not a monetary no monetary needs associated with it right now Um but uh when Laura Chickas came and said we should be
thinking about doing something like this um and to put a life skills room into our our school Um I like I don't know will it happen next year well I think so So I'm going to have Lara take the floor and she's going to give you all the ins and outs and whatever questions you have
She's by far the expert So she thinks no pressure Yeah So you know years ago um we did have life skills room at the elementary for a short period of time maybe four fiveish years
and those students um graduated onto the secondary We've had a a life skills program at the secondary level for many many years long before my time here So a life skills program is basically for students with um a higher need whether
it be intellectual mobility kind of a combination of the two Um students who learn at a very different pace than the quote unquote average student And these students will be in you know the least
restrictive classroom is what um special ed really pushes So we try to get all students into the gened classroom as much as possible But when it comes to core academics reading and math mainly we they need to learn at a different
level They they don't learn as quickly They need things repeated much more often Um they just need a lot more help and strategies to learn and to be able to learn those skills at their level So
with that being said uh we have our three teachers at the elementary for kindergarten through fifth grade special ed And um we will be replacing Zach right sadly
sadly Sadly he's amazing So with that being said we we are going to have one stu one teacher be the life skills teacher and then the other two will do kindergarten through fifth grade reading and math services and some social skills
services in there too And as the numbers work out right now it's very feasible It's very doable So adding another teacher isn't needed Um there in the life skills room we will have the teacher and as it's looking at the
moment at least two pairs in there um perhaps three depending on but as I said before some of those students are going to be in that classroom a good share of the day and some of those students will be in there only for the reading and math They do a lot of sensory skills a
lot of learning proper hygiene using the bathroom on their own um you know making sure you wash your hands um do they know how to brush their teeth on their own just gaining independence and all of these skills that many of us take for granted So I have talked to many of the
parents and kind of just planted a seed if you will So they they kind of know that this is a possibility moving forward for next year And every single one I've talked to is very excited very very happy that we are going to meet
their child's needs at a better level So what's that do you need do you need a special um room a room that has certain things in it well you know when we had it before we have the old fax room in in at the elementary right and there's one
kitchen left in there right which has been lovely for through the years doing different activities And right now the majority of our students we we are projecting eight of them for this classroom at this point We like to keep
it about 10 is pretty much our max Otherwise you're looking at adding another teacher in there Um but obviously if the need's there so be it We we will make whatever work But at this point it will be age with throughout the day and they're all
pretty much at that lower elementary level So the need for a stove or a washing machine and dishwasher you know that sort of thing isn't really there right now So at this moment no we're not going to change rooms around but we have had the conversation that as these
students get older and those are the skills that they're needing then some room changes may be needed Um but that room is already there at the elementary It's just taking that fabulous room away from the teacher that's in there now So
yep It is It's amazing room Any questions you said that um you'd have a couple pairs assigned to that room Um I'm just going to say as a parent
and as someone who's seen how blessed our school district has been to have one to one pairs and how other districts do not keep with the same pairs Um would they be assigned specifically to that room or would they be coming in
when they were doing their oneto ones with Well okay a couple things there First off we can't call one to one I'm sorry My bad That's a full palm of the state So um but
as we know that many students do need much more attention than other students do So it kind of becomes a onetoone So with two if you have the teacher and two pairs in the classroom three adults with maybe five students at that moment which
sounds like a lot but with some of the needs it's it's right where it needs to be right um and they will be with the students and as the students are able to go back into the gened classroom for maybe number
corner and teacher read aloud and those kind of fun things you know whether it be an art project or a birthday celebration in the classroom Obviously they will all have a gened classroom as well And so we're we're going to try to get them in there as much as possible um
and then a parent will be with them in there So it's going to be kind of a revolving door which is really good for the students as well because otherwise they become so dependent on that one person that it's kind of like mom you know So we we really try to be careful
not to let that happen We've done it in the past and it it doesn't work out well in the end So you know I um I don't know how much you can share with just saying in the special ed world and that type of
a room What are some of the um characteristics of students like that say for instance they're nonverbal or they aren't allow they cannot um go to the bathroom by themselves So I mean this isn't Yeah it's it's diapering It's
um nonverbal it's uh very cognitively low So they learn on a totally different level Um it might be it might be autism it might be Down syndrome it might be um just other health disabilities that that
they might have I just don't think everybody understands some of you say special ed and that's right right and it is there's there's this special ed and there's this special ed you know and there's everything in between So it it's
quite the spectrum but um there are students that are very high functioning autism and in the classroom and hardly receive any services and then there's others that need a lot of services So it runs the gamut but this room will be
specifically for those who need much more help because they are not able to do independent tests Yeah Do you have the case numbers um if there's I knew you were going to ask that
Brought my sheets One is one teacher will be dedicated obviously to the life skills curriculum and program and then there's two remaining teachers of the remaining Yep So our projection for next year and today I just added two more to their list So it's gotten a little bit
higher and special ed is very fluid You know they're coming in and out um often we try to graduate them out if we can and so that's always a a celebration when we can do that So for next year um we are projecting eight students in the
life skills classroom which doesn't sound like many but again it's much higher needs and then the other two teachers will have 18 on their class loads or case management load 18 per per teacher
Y next year we are um we are projecting 45 total students Right now at the elementary Right now at the elementary we have 50 students on an IV That's
kindergarten through 12th grade or kindergarten through fifth grade That's not coming ECSE Okay Yep So 18 is a very doable number It's a very doable number It's a very good number Yeah
The model we have right yep Yep And I've I've had many discussions with them then with Mr Kapetsky about you know there's so many different models how you can do it So this teacher is going to teach all math This one all reading or do we want to go by grade levels and so we are
going to do grade levels this first time Um and you know we talked to the teachers and said okay if we need to tweak it for next year we'll tweak it So be it but we we need to start somewhere And I I think just looking at the students and looking at the numbers this
is going to be the best way to do it I appreciate that point too under this model that that's worth mentioning that the model being that we have a case facilitator or coordinator and a special ed director right and you know and
that's to get shared with WM and JWP I'll share our um special ed director and all of us the four districts have a coordinator within the building too And Lara is able then
to be that that that immediate resource of information immediate a resource for assistance and you know helping with a different task and responsibilities of a the classroom teacher So and doing the testing and the
the um eval reports and the Mars reporting and you know all the all the fun stuff there um taking that kind of thing off of the teachers plates gives them more more time in the classroom with their students Right Yeah good point
Laura the the eight students that you're projecting how many of those would you think will be there full-time and or how many will come in for just one area and then go back well I think two will be in and out quite a bit The other
five six the other six will be in there a vast majority of the day Yep Yep That's that's my guess right now But again right I appreciate Right We're we're just kind of guessing and Yep Yep
Okay And as students settle in you know maybe we can our goal is to get them back into the gened classroom as much as possible but we'll see how that works the idea or surrounding especially our goal for conference do many any all have
a life skills elementary program well it's funny you asked that um last Wednesday I was at my coordinator's meeting in Wasika with those different schools that you just listed and we were talking about what's happening for next year and hiring and da da da and I
brought up the fact that we were going to be starting this of course Jeff knew that that our director and the other um Jainsville in Waterville and of course Wasika being a bigger school has it but they're like you haven't had that so they were kind of shocked but um we
there were so many years there that we just didn't have that need so there wasn't a reason for it but now we are getting a bigger need so it's time all right good information appreciate it
all right thank you Okay thanks Thank you Mr Pesky Why did all work mr B has some information to share Well we've got a lot going on again Um first
of all spring activities We're kind of in the middle of it now as sad as that sounds J got rid of the snow We've got games every day if we don't get rained out or meets every day Um so it's kind of chaotic right now The juniors just took the ACT this morning um facilitated
by our school So they gave me the opportunity to take the ACT here Um Chloe Stor again goes to DECA Nationals with the DECA coach of the year over there So I are you up for the national award we couldn't hear you Oh okay
Okay Um starting next week we've got the FFMA state convention uh last uh I believe two full days up in the in the cities at the U of M Um we've got conferences Monday night budget city on Tuesday
midquarter on Wednesday prom on Saturday Um so we're uh we're hot and heavy next week Um after that we we've got a senior service day where the seniors go out and they they do a service in the communities um and and help out for a
day Uh we've got something new this year activities fair and and uh Harvard Cromwell and Chloe Stor kind of coordinated this but um we're going to have all these um clubs sports um whatever we have here at school are
going to be set up in the gym and by grade We're going to walk everybody through there so they know exactly what we have and what we can offer them with the hopes of of getting more more students involved in in different things Again a club a sport or or whatever that may be It's a good idea
That was them I'm not taking any credit for it They set it up and we're going to do it So it's great Is that for six is that for the younger kids too or just 9 through 12 no that's everybody 6 through 11 it will be Yep Uh we've got the plant
sale coming up I believe that was in the paper last week I haven't read it yet but yes plant sales coming up We've got the Wizard of Oz musical that will be coming up May 17th 17th and 18th Okay Uh
Baloria will be the 18th Our community uh or our CTE group will go to tourland Actually one of them is going tomorrow to tourland as well U Mr RH's taking some of his construction and woods classes tomorrow to go to both Austin and Elbertly Um we had the 10th grade
career expo at um the Mayo Clinic Health ex whatever that's called now Anyway it was a great thing Um that's the first time that we've got to go because we we have to leave before school and then we get back a little after lunch So it made
it a little tough but uh Liz did a great job trying to schedule that and get every all the 10th graders over there and it was very wellreceived um one of the the um vendors there um even though she said she's not biased she might be a little bit but she said by far we were
the best behaved school there So that was nice to hear Um coming up we had some junior high um CAD presentations as a center against domestic violence where we talked about you know um signs of a of
a bad relationship and how to get out of it safely and things of that nature Um we've got 10th and 11th and I think 12th grade coming up this week Um so we'll get all those through there And we have also started um a yolo group which they
would come and present um they' come from high school and present to our our junior high kids mainly um just the dangers of vaping of mental health um you know social media things just just trying to help kids be better and not
fall into the traps Um we actually have now created one here within our own school So we will have that um get going here at the end of the year and then and then move on to next year And I want to say there are 30 some kids that signed up to be on it So hopefully that's something we can utilize and and help
our students questions I'll echo my excitement on the uh activities fair too I've said that you can as board members as administrators we hear about this and we hear about that and we know about you know this group but I think once we put all those
into the gym I think anyone that walks through there including you know any staff member any community member would is going to be blown away by you know all the offerings that we do have And you know I would imagine that we're going to hear comments like geez we we
have this and we have that because it's we hear about it and maybe we pass over it real quickly when that information comes out But that's a nice shot just promoting those different activities and clubs and organizations and giving us
probably a real good picture that we have a lot to offer our students I think it's really good for those younger kids to be like understand that all the stuff they can be involved in then because I don't I don't know what they see or what they know You know they see the older
kids and oh they're cool Look at the football players Look at the volleyball players But now look at all this other stuff That's a great idea When are you having Yeah When is it the activities tuesday Next Tuesday This Tuesday right this is Tuesday
This coming Tuesday a week from I will double check It's on my calendar Don't I will double check And the plant sale like Mother's Day Mother's Day the weekend the Friday and then Saturday Mother's
Day weekend Friday evening and the Saturday morning two Tuesdays May 6th May 6th There you go activities All right Wonderful Thank you Thank you Mr Next week is budget city You're right I see I
had it in order to begin with and then I got lost [Music] It's Tuesday though I like that term Lord are you part of that budget city this year no No Anyone else on the board
part of that that's what it is All right That's a good program Yeah it's a lot of fun All right Mr Tupense had left some notes in the the slides for you to pre preview or review and we'll move to
Bassy and and U to the end then Right I won't take up too terribly much time today Um just kind of highlighting some things over last month Wanted to let everybody know that Thursday May 22nd at 6 PM we're having our Panther preschool
graduation We are graduating 46 students from our program Right now um starting about middle of March um we have our preschool enrollment open for this upcoming school year We have a total of 67 students
enrolled right now Um I expect maybe 10 to 15 more or so And it's really interesting because you know as I'm looking at all the numbers and everything we have half as many three-year-olds enrolled for this uphanging school year as we do right now So and um the four-year-olds are about
the same We have three less Um they usually trickle in I just had another one registered today But then what I do is I look at our census and I take all of our three and four year olds that are not currently enrolled in our program and I'm giving them information about our Panther preschool I give them
information about our sliding fee and scholarship program that we have and also about our daycare to try to lure some more kids in So I'm hoping we get maybe 10 more or so Um this year for preschool it was unusually high We had a
total of um 84 students registered whereas last year um we had not as many 70 I did have the numbers here It was um last year uh so this fiscal year we had
84 total preschoolers enrolled Last year we had 67 The year before that it was 75 So it's constantly you know kind of up and down with everything So um the interesting thing is our school age care program Um you
know right now we're accepting summer registrations about the same as every year And um we have our program in New Richland but for the first time since we started our wraparound care in 2021 there's a possibility that we might have
enough students um for the preschool portion of it to be open in Ellen And it's not because we're like booming in the registration numbers as far as the preschool daycare goes because right now we have 24 students registered for
preschool daycare And um ne this upcoming school year we have 19 enrolled right now But it's because we have more families that are interested in daycare that are from the Ellen and Geneva area than we have in New Richland right now
because I mean we need to take up some space and you know the cafeteria during lunchtime you know gym space time you know gym space when the rest of our preschoolers are in class outside space but we probably won't be able to let
families know until the end of May beginning of June for sure um if we're going to be open in Ellenale or not I do want to contact each family individually to make sure that they are still interested These were just numbers that we had from preschool enrollment and
from our ECF classes you know constantly asking you know are you going to be open in Ellen we have so many families that are excited But I definitely need to um look into it a lot more because if we would not open up in Ellen um we would
not have I believe it's seven families would choose to not enroll in our daycare program because they didn't want to drive all the way to New Richland here So that's definitely something that I have to look into Um just programies 1
to 15 1 to 10 to 10 Yeah for the little ones And then if it's ever mixed um if we have because before school after school we'll always offer that but even after school um because it's preschool and um school age children we still keep
it at the 1 to 10 ratio Otherwise we still have all of our student enrichment activities going for the most part until the end of school Um student recreation One of the very
cool things that I'm very excited about we have eight T-ball teams this summer and five coach pitch teams Although I don't like that odd number with coach pitch Um it's I have enough coaches that I'm actually able to keep each team at
about 10 11 students And that gives us a lot more ability to um really get in um with coaching these kids and showing them the ins and outs of baseball Just a lot more individual attention And if I have the amount of coaches I do I definitely want to keep
those teams smaller So um with the eight T- ball teams um it'll just be great with that Plenty of coaches for that program And then with our coach pitch we because it's an odd number we'll just have one team that's not that has
basically a buy um by every time but instead of just not having um a game they'll just have practice instead But then I usually have my coaches meeting probably about mid about miday where we hand out equipment and um go through our handbooks and everything make sure that
everything is ready to go I think that is all I have for you guys Is there any questions all right I'm hoping by the next board meeting I will know um what is going on with the Ellenell preschool and then I well Ellen wraparound
preschool program So then I'll have some more updates then Thank you Thank you complete the administrative I got a couple things I'd like to bring up and and uh mention here that uh just a reminder that we do have a budget study session
scheduled for May 7th and tentatively or as as close to solidly booked at 6:00 if that still works for everyone We we have flexibility with that time So if if
there is a more convenient time let me know Um and Dan Schmidt would like to be added to that agenda as well just to give an update on um kind of some of the findings he's had with the the larger
vans and the transportation requests that he uh met with the committee before So um that is a night that the Lions Club is meeting So he's going to try to juggle that around and he will join us whenever he can and we might take a
break from budget discussions and jump into transportation for a moment So just so that's on your radar But for now it's it's scheduled for 6:00 on May 7th and we'll I guess we'll book it as that unless there's any u more a different
more convenient time a reminder I put something about I'm sorry did was I interrupted okay um we have uh our parah par professional union negotiating this spring and coming weeks
and our ng and Minnesota teachers union will be entering the negotiations that I do have May 12th scheduled for the initial pair professional session one which would just establish kind of some meeting dates and some guidelines
um some of the logistics of it We won't get into any of the contract language Definitely won't get into any of the financial requests but um and that's going to be a 3:30 start time as uh a couple of negotiators on their committee
or their union have children playing in spring sports And if we can get that meeting in and off to the the games that'd be appreciated from for for from them So May 12th at 3:30 this one again is not required for the board members to attend I can take care of those
logistical things but if you are available and want to attend by all means please do so In the meantime especially on that one since we have that original date set again we'll probably be looking at Wednesdays down the line that typically
work the best especially when students are in session but uh once we get to June and July which again isn't that far away you know dates could be more flexible so if there's particular dates that don't work for you those that are
on the U committee the board committee you know let me know those dates and I'll just communicate the best I can when when uh some dates are suggested by parent union ed Minnesota the teacher union
team if we could meet real quickly after and and maybe solidify the initial date and then we can work on dates after that So if I could have just a couple minutes of your time at the end of the meeting here I wanted to remind everyone that uh
at our next board meeting again Sarah Walks Sue's replacement that the shoes that she has to fill she'll be starting her training on May 5th and she'll work with Sue to put the agenda together and whatnot But uh just a reminder that
we'll have one extra spot that our tables uh that just let Angie know that so when she sets up next time Um but she'll be joining us at our our next board meeting And then the last thing on my list before we get to the
consent agenda would be if uh it's I don't know if it's a question to start with but um just some quick communication and possible question that I received an email today and maybe some of you did as well that the state of Minnesota is looking to You know this is
not a political comment or political stance anything like that but our state is looking at a lawsuit against the federal government Um the information that I've received as a superintendent has been pretty limited as far as um the
stance the the perspective if we're going to follow some of the federal and executive branch President Trump's orders especially with trans uh students participating in boys and girls sports that the state high school league has
made a announcement that they will not follow the recommendation from the federal government and we'll continue to allow that Like I said the communication that I've received has been pretty minimal I didn't know if you as board members I think we get about the same
MSBA right emails So it was my understanding probably let's say a month ago that we I was of the impression I was going to say we were of the impression as other local superintendent that we would receive some sort of
letter or notification from uh the the federal entity organization uh pledging our support and our willingness to abide by the the regulations Um I I searched my emails for that email I didn't receive anything
Other superintendent said the same and then shortly thereafter a statement came out from the state saying that they won't be following that regulation So if you uh receive questions and comments
from community members on you know what the heck's going on that our education department is suing the federal government this and that Um obviously local districts aren't part of that decision That's a department of education and a state high school league
organization uh determination on that and be interesting to follow and see where that goes Didn't something come out from MSBA too that said that we just shouldn't do anything just to kind of
wait and see what's going to happen not to sign anything or you know the letter if a letter came or yeah if it was MSBA or yeah it was it could have been did you see that or anything but I'm glad to hear that but again we we've gotten nothing from
the federal government it's just uh apparently Just the the decision and communication is coming from the state department With that that's wraps it up Thank you Uh any board member comments this
evening if not uh the next regular meeting is scheduled for May 19th at the elementary school media center at 6:30 over in Helen Takes us to the consent agenda and Mr May would you please introduce those
yeah consent agenda is fairly standard this month Again one not notable mention here is that we do have a retirement of Dale Agrison 14 years as a a bus driver that he is
uh moving on to full retirement So with our appreciation to Dale that we make special mention of that But uh the disclaimer for our consent agenda is that all school board members have been provided with background information for the items listed on the consent agenda
These items will be acted upon with one vote without discussion If a board member wants to discuss any item it will be pulled out of the consent agenda and we'll vote on that separately As a note for public record the P there is four different policies that are in here as a
second reading as well Uh before I ask for your approval on that I would um take the time to recognize and and show appreciation for our donations that we received this month And we have a long
list especially in in conjunction with our Clay Target team But we have a $200 donation from uh Grove Securities who is our door access and camera provider that we just worked with to complete that
project They donate donated $200 to our DECA program Uh Thaddius Tuttle Agency uh made a $250 donation to DECA 775 LLC or is it 10,000 designs our local
a t-shirt and and uh business located outside of Ellenale made a $100 donation Finley's Wings at Work had a $500 donation to our DECA program The baseball booster club
donated $200 to our weight room And then we had $12,399 donated to our U clay target team and I will go through and identify and recognize an appreciation
to those So um the the target team has different levels of support The first level is our diamond level which is a $750 or more donation And we had the Commerce Bank out of Geneva the Allenale
Fire Department Relief Association Finley's Wings at Work H Heartland Firefighters Relief Association New Richland Fire Men's Relief Association and Red Wing Shoes all made donations over $750 for the Dino
Level the Geneva Fire Relief Association Good Stewart uh Consulting LLC out of Elbert Lee High Yield out of H Heartland the New Richland Liquor Company the MDHA South Central Chapter out of Wasika
Olsen Escavating and Wasika Slay and Cutter Festival all donated $500 or more for a platinum level the gold level which is $200 donation between $200 and $499 donation Uh we
received donations from the American Legion Post 228 AW Bioplastic Solutions BLK Flooring Rosco Structures
Fastelo Cex Repair of Otana L & D Service Mabella Advanced Aesthetics out of Clark Grove Midwest Bank Miscuit Auto Parts RJ's on Fifth The Willows in
Victoria Cattle Farms of the Hollandale all um made donations of $200 for the gold level Our silver silver level of $100 or more or 100 through 199 is the Acadian Bank out of Elbert Lee floors
for you Geneva Bar and Grill Geneva Lumber Company Krowy Feed and Supplies and Leberg's Foods out of Ellen all made donations for our silver silver silver level and our bronze donators are
Lurberg's fitness center appliance and TV and United Prairie Bank and then Mr Sorum had asked to recognize the Wasika County Feeasants Forever chapter for hosting the team raffle and the Otana Gun Club for serving as our home site
for 15 years So a lot of different people involved in our district making donations to our programs and we appreciate and recognize them With that being said I'd ask the board to please approve the consent agenda as it was
presented So moved Second Motion made by Miss Herky seconded Excuse me I didn't catch who that was Miss Single or Miss Ty Miss Tyer Seconded by Miss Tyer to approve the ent agenda as presented All in favor
say I I I Opposed Motion carries Moving into uh the bus garage roof We're all aware of the situation down at the bus garage We're in desperate need of attention And Mr Maya could you introduce all our options here
yeah the the option is to the the initial recommendation was was to um approve Timberland Construction quote Uh we we knew coming into it that Timberland Construction does not have an
insurance policy for their uh services that they provide We worked with our insurance We meaning Carla worked with our insurance agency and felt very comfortable that we could have a rider of some sort or a two-day type of policy
plan be added uh uh to ensure I guess safety and liability that goes along with any construction But today we found out that uh there's no companies willing to write that waiver or that
policy And so um I guess we could move forward without insurance There's a lot of uh um danger risk uh in doing something like that And that
risk could include uh having and correct me how I explain this that if something were happen to happen that we could lose our insurance provider
Right I think um you know that call came at 4 o' so if we had time to do a little more homework um to make sure we don't have any other options um yeah I don't want to say too much but
um that he was hopeful he could find a company to write that He wasn't able to doesn't mean we can't do it but we would want our insurance rep to explain that to you The way I understand the email is we we obviously carry liability insurance as a
district So we are covered in that way of liability Right so again I think that we'd be best served if we had a better conversation
in detail our agents Sure Hearing at that too I want to make sure that I didn't misrepresent any information that um my No my spin was a little bit different than yours Please clarify No I
I think that um I think I would feel most comfortable if you heard from him just how he phrased it Right Okay So again the the original recommendation
before this news came to us was that we would make the recommendation to go with the lowest bid which is substantially lower than our our second bid half the price or greater Uh but with this new news again as a board you could choose
to move forward or we could table the item and uh learn more information and have some information presented us to us at either a buildings and grounds committee meeting or at our next school board meeting So I'm just my my
recommendation would be to table the action item and we have time that's okay Well I mean it's not ideal It's not ideal right that you know construction season that potentially would bump things back And we've been pretty fortunate that
Timberland has been pretty on the ball and is able to get us in So we'll see that Wondering if there would be a way and I'm thinking out loud here so it might not be very feasible or accurate There may not be any feasibility but
would it be appropriate to authorize the buildings and grounds committee to not to exceed a dollar amount on decision making there or do we want to come back to the a dollar amount for what for the roof in
the event that next week we could get and that's only in essence of trying to avoid month postponement of decision making but maybe it isn't that urgent to be It's a
big enough subject that we want it to be accurate What's the timeline to find out insurance i mean this week we know like or at the end of next week you know what yeah it's been a it's been a couple
weeks since we've last heard from our insurance rep hasn't it that that process on their end might not be as quick as that we don't know the details on how that process works I think that he needs to explain to you
for the committee um what our coverage would look like and any risks we may or may not have um to go with this particular country Um we can get Scott was making progress at getting the building permit done
Um so it just feels like I don't know you'll hear but maybe we can schedule a phone call and and with the buildings and grounds committee and our agent That might be a little bit
more appropriate with consideration of a insurance business man I'm sure he's willing to come present to the board also But then maybe the project needs to come back off of the recommendation of the buildings and grounds committee to the
board anyway if if we find out the answer to the insurance subject So it maybe is next month's material anyway One other contact that I think might be worth making would be with our
attorney to see if there's a way to protect oursel that um with the Timberland builders Bottom line it sounds like we need to do a little research and we can't decide tonight So get the the timing of the
information being thrown at us is right at 4:00 We can just do a no action in either that or motion to table I guess is the same But yeah because it's just you can't rush this If you can't do that
then we have to right either open it up for bid or Yeah that's another point too Thanks for clarify that too We would need a second bid So um It feels right to gather more information to table this item and to
learn some more so we can act appropriately on the road If we do go ahead and table it just understand that once the table is on the floor that there is no more discussion this evening about it It moves automatically to the next meeting So or the next time the
board gets together Not to be technical about it but that's the end of the discussion Some move to table it What's the other option no action It's virtually the same thing It's just if you table it is required to
be talked about at the next board meeting which is what we want to do anyway So okay No no fear in either So you want a motion sure Motion to table um the bus garage contract until
next month There second I'll second Motion made by Miss Irky seconded by Mr Shonrock to table the bus garage contract with Timberland Builders to the next board meeting Any further discussion all in
favor say I Oppos Talk about it next time Um online partnership agreement with Otana Public Schools Yeah I' I've shared different information especially uh in our budget conversations about this opportunity we have with Owatana um the
the school district but more in particular the Oatana online partner or the online provider that um that they are willing to again enter an agreement with our district that would allow the
students to remain on our records and we received the state funding for those students and And anyone that has left or would leave to go to the Owatana online school we would be build directly by
Owatana online which would be roughly a 40% savings for us as compared to just completely losing that student to open enrollment So um again this is a a good deal for us We're appreciative that the Otana District is willing to enter that especially with their neighbors I think
it's a a nice sign of we're all in this together and we're not trying to hurt one another that we'll educate the youth of our area the best that we can So I would I'm asking the board to approve the online agreement that we have with
um that we would have with Owatana Public Schools Motion to approve the Oatana Public Schools online partnership agreement Second Motion made by Miss Urky seconded by Miss Engle to approve the Otana Public Schools online partnership
agreement as presented Is there any further discussion all in favor say I I Opposed Motion carries We're all aware of the plans for Ash Avenue this summer out in front of the secondary school here in Richland Mr
Mak has an evenment agreement that he would like addressed this evening Again I'll be asking for your approval on this that um again that through the conversations that I've had with the city and the conversations that have taken place with our buildings and grounds committee that they are widening
the street by I was going to look it up to make sure two feet wider than it currently is In order to do so then uh we would have an easement that that of two feet on the the west side of
the street that's now grass would be a parking lot Obviously we're g gaining more than just I shouldn't say obviously we are gaining more than just a nice new looking street that uh there's new sidewalks There's some uh cutouts for uh
drop off especially our preschool age students where it's a easier drop off for our families Uh there's some new sidewalks that will be added from the parking lot to the the other new side or little I shouldn't say sidewalks little
walkways that would take um especially around the handicap parking stalls that would link the parking lot to the the new sidewalk that we had uh that was included in the parking lot project So um like I said the agreement the
understanding is this is the the best for the the project itself It's best for the school district and when the um agreement or the signatures were needed requiring the the board chair and the the clerk it uh became obvious that that
should be an action item to to make note and have that on record and and uh ask for your approval for that So I'm asking for your approval on the uh conditions set forth in the easement agreement provided by the city of New Richmond
Make a motion we approve the Ash Avenue easement agreement as presented Second Motion made by Miss Engle seconded by Miss Tyer to approve the um Ash Avenue agreement as presented Is there any
further discussion all in favor say I I Opposed Motion carries Concludes our business for this evening And I would entertain a motion to adjurnn
So move to second Motion made by uh Mr Shroed by Miss D L Cruz to adjurnn All in favor say I I Opposed Motion carries We are journ Thank you everyone for joining everyone
And if our teacher negotiators