this conference will now be recorded all right i' like to call the Richland City Richland council meeting for February 10th to order everyone is present of allegiance of the United States of America and to the Republic for which it stands one nation God
liy and justice for all all right to approve the agenda make a motion second all in favor I consent agenda items minutes from last month motion approve consent
it second all in favor I all right does anybody have anything for public comment that they would like to bring up okay then we'll move on to request and presentation all right um so I have invited Shannon and Sweeney um as part of the street process um we have the option to either um certify the assessments before the construction or after
the construction um we are leaning towards uh doing that prior to construction and so Shannon's here to talk us through that process and since uh it would be a convoluted mess if I tried to explain that process third party I have invited Shannon to kind of talk you through that process and why we're leaning that direction so with that I'll turn it over to Shannon thanks Tony I have I have a lot more confidence in you than that so I I think you could have done just a
fine job but I'm happy to participate uh Shannon Sweeney with David drown Associates we do Public Finance work for cities counties and townships in Minnesota uh it's been a few years but I've served New Richland previously uh and sered uh a number of other cities in Minnesota and ultimately the question becomes on the assessment process when do we want to certify those assessments historically uh if we look back probably more than 10 years uh
traditionally cities would hold the Improvement hearing like you have done you've already had the initial assessment hearing it's called an improvement hearing where you've invited the public in presented the project and talked about the fact that you're intending to have assessments as part of your project uh historically cities would then wait until the project is essentially completed the construction is about done and then they would have the assessment hearing the second public hearing that's
required in order to adopt the final assessment amount um they would then certify that assessment to the county in the fall and collections would typically begin the following year with property taxes now as inflation has taken hold over the last 20 years and made these projects terribly expensive and assessments have gone up communities have seen some challenges to that assessment and successful
challenges that have significantly reduced what is being planned for Assessments in some instances and so if you're putting together a financial plan and you have assessment revenues as part of that plan you know an appeal process can significantly alter that plan and ultimately what it typically does is it shifts a portion of what we're planning on in assessment Revenue over to tax levy which can dramatically change our plan
of Finance for a project and so what some folks have decided to do as a result of that or some cities I should say is to hold the assessment hearing earlier in the process before the Construction contract is awarded what they do is they provide sufficient time between when they receive the bids to when they award the contract to satisfy the the requirements for an assessment hearing and and
so they conduct that second hearing before the contract is awarded for construction and so the council then has some sense of whether or not there are going to be appeals in that process that could impact that funding plan now the pros or the positive aspects of that are that you know ultimately you're making a decision on awarding a very large Construction contract with the understanding of what you
have for the potential for appeal of those Assessments in the assessment process following the assessment hearing folks have 30 days to essentially file in in court that they're and to undertake that appeal process to the assessment the assessment statut says they're required at the hearing itself to provide you written notification of their intent to appeal and so
you can decide how long you wish to to conduct that process whether it's awarding the Construction contract immediately after the assessment hearing because ultimately you would have some written notices of appeal if you're going to receive them and you would understand that or you could wait until that entire 30 days for which they have to file in court elapses before you award your Construction contract engineer would need some Direction with regard to how you would intend
to proceed because ultimately when they send out the bids they have a period of time that they're indicating that you will have to make the award sometimes that's 30 days sometimes that's 60 days 60 days would more than accommodate you know conducting the entire assessment process if that's what you chose to do uh it could be as little as 30 days if you satisfied with just holding the hearing and seeing if you received
any indications of appeal and writing at that hearing and then you ultimately make the decision immediately following that on whether or not you wish to award the Construction contract ultimately that gives you some sense for will you have a valid assessment will that Revenue stream be available so that our finance plan works for the project uh the negative aspect of that would be you know ultimately you really don't know what the project is going
to cost until you've built it and you've made all the pay requests to the contractor and you finish the project uh you know there are some communities that have gone through that process and they've increased the assessment based on higher costs incurred uh and they've passed those some of those higher costs on through the assessment process my comment would be that most of my clients typically have not not chosen
to raise the assessments even if the project cost was a little bit higher simply because of the politics of going back to the same folks you've already had at a hearing when you did the Improvement hearing and giving them an estimate of their assessment and then later deciding whether or not you would increase it should your costs come in higher um I would say that's the only negative aspect of having that hearing earlier in the process uh if I were going to add another benefit of having the assessment hearing
late in the process it could be uh residents a ability to comment on the project in its final stages with regard to Restoration and things like that um generally they're going to comment on grass seeding or sing or the lack thereof and things like that but uh they would have the opportunity to provide feedback towards the end of the project rather than early in the project which you know you may value One Way or Another but at the end
of the day you have two options to conduct that hearing early in the process or to do it late in the process uh as Tony mentioned based on our conversation it sound like we thought we would give an early process fairly strong consideration so yes that I present that information to you and answer your questions to the best of my ability so if I can answer your questions fire away you have
any questions I got two when you said we're going through an assessment process and I'm just thinking here the county has to be involved in that correct because they look at the person's um property value no um the county this is a this is different than the valuation they're putting on the property what you're doing is you're assessing a specific dollar amount based on the improvements that you're making it's
not an assessment of value it's an assessment based on the cost of the project now under statute we could go pretty deep in the weeds under statute a local government's only able to assess what they've increased the value of the property by the county doesn't determine that you would hire a private appraisal if you cared to demonstrate what that might be what value of
the Improvement of a property based on the street does that go to the county then and then they can make um the value of the property higher or lower um I don't think I've never seen that happen where the county has immediately you know raised the value based on a new street but certainly it can you know ultimately what we're saying is we've improved the value of the property
by the assessment amount generally you know these are separate offices in the county that handle this activity and we're filing the assessment with a county auditor it's a specific a dollar amount attached to a specific parcel and they're simply putting that on the taxes for collection over whatever the duration of your assessment is now the assessor could come out next year and look at your house if you have a new Street in front of it and decide that they want to increase your value a little bit but that's a separate office and that would be an independent
analysis that's kind of where I was getting at then the second question I got is how would we address a homeowners or property owners's concern like you said if thead isn't done right if we've already assessed them what's their um way of addressing an issue that they don't like at the end of the project uh coming to City Hall discussing it with the city administrator I suspect that the engineer will have somebody on
site that's working with property owners and they can certainly discuss those matters with that person if they don't I'm sure Tony would uh because ultimately he's going to hear the concern and he's going to work with the city's engineer that represents him you know in matters with regard to bad Contracting if that's the case Shannon we would ultimately have some retainage through the project as well corre y that's true 5% is typical retainage on a project like this
we would we would ultimately retain some money set aside the project so that if there were some check some last minute items that had to be that weren't checked off the list that some of that money would be dedicated to fix those items that weren't Tak care of doesn't the contractor have like a punch card that goes around and tries to fix all the little things that or that retain is just supposed to be for any of those items that they didn't take care of that were supposed to be taken care of that's all the questions I had all right
anybody else were we discussing percentage of our assessment is that is that down the line that that'll be that's on the agenda for tonight yeah okay but yes so but ultimately we just need to decide if we're going to assess at the beginning or the end of the project and that's why Shannon was here ton make I do feel that you know the size of the project scope of the project and for the benefits of the people who are living in that area knowing that upfront before the project is over is is
important how many days are we thinking he what 30 or 60 45 can we um I believe the timeline that the engineers are constructing and then the initial timeline that Shannon and Corey and I discussed I believe outlays a 60-day timeline uh for the appeals process but um I think the Corey just sent me the email today I haven't had a chance to look at it who decides whether it's 30 60 or 45 we do yeah It
ultimately what we would do is communicate with Corey with regard to how far in the assessment process we wanted to be before you were required to award a Construction contract so if you said you wanted to have the hearing and wait for the 30-day you know period where they can file in court to elapse you know that would give him specific Direction on how long he needed to build into the bidding documents for your award of the contract if you
said you were satisfied with the feedback that you got at the assessment hearing and the written notices that they're supposed to provide at that time and you felt comfortable awarding a Construction contract after receiving that information it wouldn't take as long then because we wouldn't be waiting that 30 days following the hearing but that's entirely up to you folks to decide that 227 date of an open house isn't that hearing it's just an
open house open see after that y so anybody else I think so all right Shannon thank you you're welcome thank you thank you stay warm you too thank coordinates and resolutions so uh per your uh
action at the last meeting I did comp check with the city attorney and he did say that this is an appropriate action to take place he did say um should this go well and this is this works out for us he would rather for going forward uh to codify this into the ordinances but this is an appropriate way to handle it for the remainder of the year so I'll make a motion we adopt resolution 255 C regular meetings have been
rich in city council I got a question table I'll second that all in favor discussion question I got that is going to do the city council mayor budget lower because we aren't having as many meetings correct yes and but we don't get paid to say because we're meeting less you're getting paid the same
well same amount per hour or per meeting yeah yeah thanks right all in favor then ambulance report huh ambulance report okay uh first things first um Miss Jennifer um is told me that she is now cancer free so she'll be coming back and uh she's already signed up for March hours
so that's plus so which is good be helpful getting her back um Laura backman she's a paramedic and she got her refresher done she paid for everything already but a paramedic refresher is a lot more expensive than uh EMT refresher because they have certain standards they have to go byy by for the state um we already do the refresher which that's 325 but we were wondering if we can get the ACLS paid for which is her cardia rest what
it is it's Advanced life support basically um that she does it's $168 it would just need to be reimbursed for and I gave Tony the um build the her receipts already for that um let's see I'll need a motion that have we ever reimbursed anybody else's or is this the first one we've had we've reimbursed training in the past it's not Inon
but she's the only parabe right yeah she's she puts in hour she cover not but is she acting as a paramedic no we can't do that yeah unless unless we get the part-time ALS license for that and then we'd have to carry the Mets which then that we'd have to get a lock box and all this it that's and that's more expensive that's quite a bit and then we run risk of medications missing and I don't want to deal with that so
um yeah any questions on that any I'll make a motion we approve reimbursing Laura for $168 so so it' be the whole because she paid for the paramedic part too because she didn't turn it in here okay sorry 168 325 yeah I'll second down okay
43 all in favor then Jason um crew's been signing up for their hours we do struggle with the daytime hours that's um why you see kind of north in the morning during the day here um we do not have everybody works during the day so um we are able to use them 108 hours a week which we
don't even make it to that um and you know I'm on pretty much every all the other time I did send what I do for hours and everything does that kind of help explain where I'm at what my pay and everything is we just wanted to break down and show you that the director hours are separate from the call time hours yeah I just subtract from the call time hours I don't always do my director time when I'm on there sometimes I'm at work and
they're calling me so I put it in later um sometimes I'm on the road and they're calling me and you know I I can do a lot of this at home but a lot of it is filling that schedule and and everything like that in orders and making sure the stuff is in order so I can start giving you guys that every month so you have a breakdown of it so that we can to see and
why my paycheck is way it is um but I am the one that main one that puts in hours December I had almost 500 hours in so that but um I have reached out to Mark about coverage for when we have one person on during the day I've sent him a list for this month to see what he'll help out with um during the daytime but otherwise I get home about 4:30 5:00 all depends
on what time my partner would start so usually 5 5:00 somebody starts with me but um let's see we have our Bingo this week this weekend on Saturday if anyone wants to come and join um and who's my leaon we have to meet up sounds good you know my schedule I know your schedule there you go okay we'll get a hold each other that works um so that way I
can kind of go over things so you already know can you when you talk to Mark next time can you also schedule an executive board committee because we have not ambulance executive board committee yeah we haven't had one for a while so we could we should probably that this late afternoon's work okay for you yeah okay so we'll set something up with them and I'll get I'll send out an email when I go back there here get that going that'd be good for Mark to introduce himself to M yeah and then you can kind of see where
at um I don't know how the like um how like the rig check inspection is going to be going this year because they changed a whole bunch of States so I got to find out about that everything's up to date and everything um got all the stuff R ordered that was expiring so everything should be up to date on that um we're also looking at ways to get more people especially during the day time hours so if anybody know knows anybody wants to be
an ENT or a first responder would be greatly appreciated other than that any questions for me from anybody how old do they have to be 18 we thought about um now that Jennifer is back I might talk to her see if we can't get something going at the school for those that are going to be a senior and you know because I think if they're going in the medical field law enforcement fire whatever it'd be good for them to get this and get experience military military yeah
or military yeah because that hard yeah exactly so we'll see what we can come up with there that'd be good yeah abolutely motion to accept the hand I'll second all in favor I thank you sir thank you fire department um one
fire call no medical calls blood worm path and training uh they held their annual banquet for current members and retirees well they are requesting to award the bid for the fire truck we received one bid from Hyman fire equipment for $224,600 I'll
pass it around according to it sounds like anywhere from 12 to 15 months before the truck would be delivered uh according to the bid the chassis is the only thing that would have to be paid for as soon as it's comes in so it's ordered and that would be 77,4 $ and
that is dependent on when Ford would have the chassis available that could be next week it could be six months from now it just depends on whenever board would have the chassis I a question on report there okay what does your bloodb packag and training cons system in a nutshell if it's not yours and it didn't come from you you shouldn't touch it where where would a firefighter experience being respond traffic accid I thinking
just in a fire gotta makes sense I was talking to Josh this is a ton and a half truck so that's a good size truck yeah no what does that truck do I mean that'll be a brush and emergency response truck it's not a fire pump or oh yeah it's got pump okay it's got tank on so okay it would allow the current truck use yeah
more that'll be more of a crew truck to respond to medic and that will be M that'll be more of a brush I mean it'll be the main one because you said that one will be yeah and to to clean up hoses and move stuff around and just more of a not not really getting rid of any other equipment just moving around stuff yeah yeah they said they couldn't even fit four guys no current truck now because of all
the stuff that they have FR truck that alleviate that so you can get more guys in a truck for kind of money did you need anything done with that I will I'll second all in favor our department
report I'll second that all in favor I Police Department okay I apologize for the lack of numbers because I was gone last week so um January we had 126 calls um January of 2024 we had 226
I thought that was weird um that 100 we had 100 calls difference that is due to um I know later in the year last year we talked about um doing one call for service for all the building checks instead of separate calls for service for every location so that's why that number for 2024 is higher than this year um um I attended
mscc in Mano at the beginning of the month and officer jant attended data Master training sounds weird but it's basically the giant computer after somebody gets DWI when you get to the jail it's a lot of scientific things what is Ms cic St um the Minnesota state Coalition investigators Coalition so they go over a bunch of
different um case studies and different things like that that was just in Mano so um officer Cade Madden he got injured last year not here um and so he was on leave um and hadn't been back since so he uh resigned as of the 31st um and then I just received an application last week which I thought was
ironic timing um so I'll be going over that and possibly scheduling a um interview um because I haven't had a chance to look at the actual application um uniforms how many hours does that part-timer get not it' be it'd be up to 200 hours for the year which that's the year the whole um just in case somebody goes
on vacation or yeah somebody's sick what not why is 200 picked up huh why is 200 number picked up um because when we went from two full-tim to three I didn't feel comfortable not having the option to have a fourth person in case something happened is 200 just a random number 200 is kind of what we chose
that would offset that that we wouldn't spend more or it was basically a budgetary number yeah okay just CU it was financially driven for the most part it was it was it was a it was a it was a it was a would anything over the top of that put him in full t or no it was it was more it was more of a it was more of an agreement of she didn't
feel comfortable completely getting rid of part-time because of the fact of if somebody gets hurt or somebody needs a vacation or something like that and it was still giving us the opportunity to have that person there and still give some I mean it's hard to have somebody on call and not guarantee them some sort of hours and still want them I me to to stick around for position with 200 hours to still give somebody the option to stay and still want to work make a little so was budgetary
driven for the most part um looking I mean it's in my budget but I would like approximately a th approval for $1,000 to purchase additional uniforms pants long sleeves um some of us need new flashlights that type of thing um since we haven't ordered since late 2023
and I don't think it would be a thousand but that per person or just no that's total total y I'll make a motion to approve up to $1,000 for uniform items she needs I'll second that all in favor and then equipment um our first payment went out for the new tasers um we which I didn't think this through but it kind of works out for
the benefit of us anyway um we're doing within that amount or the yearly amount that we're going to pay out um that is also paying for someone to come in and personally train all three of us at no additional cost to that number um and then at the end of it all three of us will be taser certified to instruct them so it's kind of a 10,000
birds with one stone type of deal um an expensive course yeah that would be like five or $6,000 as opposed to the however much it's costing us in the five years um and then I did we had a broken body worm camera um due to it falling off from a domestic that we had a few months ago um so that got sent in so there was a charge for it was 24
something but I just put 25 on there so um and then the new one has already come in so I'll be getting that registered sometime this week um and then just two random things evidence bags with the amount of calls serious calls we've been having recently um I'm going to look into getting two two different two
evidence bags one for each Squad it's going to have gloves it's going to have um evidence bags it's going to have markers it's going to have rulers all the things and I'm happy to show you guys once I put them together um so I'm going to look into that and then the other thing I heard about last week was door hangers in case something happens in the middle of the night and we see that people have ring doorbells we're not waking them up up at 2 3:00 in the morning we'll
just hang that on their front door and have them contact us so just two random things um and I think that's it right on those evidence SP I just thought of something do you have a place that you have to monitor and store stuff once you get it uhhuh I'd be happy to um give you a not a super entry view I'll stop in and ask one of these days on going back
it's an interesting process yeah all right I'll make a motion we take the or accept the release report that all in favor you care center report evening everybody all right Care Center report I don't have any financials for you I do have some operational stuff uh our
average census went down to from 37 to 36 our current census is 38 uh we had 26 referrals in the month of January with six admissions eight discharges uh we accepted nine people other people that did not come to us for various reasons and we declined 11 uh the 11 that we declined were typically outside of our area they
weren't local people they you know so kind of getting dumped on there's something else going on with this person that we really don't need here um and and quality looking to improve quality of life for the residents up until this week and I will say this um if you have a loved one in the nursing home or do you think you're going to visit the nursing home please take
into keep in mind we have Co in the building and influenza A so I would like you to use good judgment when you when you do that if you are feeling ill or don't have good good health might not be a good week to visit um but so up until this week uh more residents have been getting out it was really nice to see
more people out in the dining room eating rather than eating in their rooms a lot of good activities that people were attending so that was good uh there will be no financials on this report um and I just found out well so I will prepare January financials for the March 10th meeting however the March 10th meeting I will not be here uh I have a it's called an executive we leadership master class in the cities
getting learned yeah getting learned it's a year long so I will be out once a month for various things but um should be interesting uh always have openings certified nurse AIDS full and part-time positions on E uh on evenings and every other weekend RN LPN positions evenings and overnights every other week and holiday uh looking for um
laundry and housekeeper at this point uh so we need one person there whether it's full of part time I'm not really sure um kind of depends on how they build the schedule other things we're beginning to plan the 50th Anniversary had our first meeting uh involved uh putting together a save the date card we're planning on doing it July 19th so
that we can get maximum exposure through farm and City days uh we will have entertainment in the morning City days is before that isn't it no late this year after weekend it was county fairs the week before sorry so that's all right more people come to that's right
so we're looking at uh you having someone there to for entertainment in the morning um right after the kitty parade because it's when that will happen about 11 o' uh and then another fella coming in the guy in the morning will be more country music or traditional folk music or whatever and then uh the guy in the afternoon we're going to crank up the volume and make a little noise and get
people ready for the parade so we've got some of that going on uh we're looking at put putting together a wall of History uh photos of blow up some photos of you know kind of when we started throughout the years of uh different projects and of course the flood got to have that and we'll have descriptions to everything that hopefully everything that we
had going on um along with that we'll have a wall of Honor with current staff members hoping everybody will do this a photo of IO so that people can see who works there you know what they' what they're all about uh and as well as our retirees I think that would be nice and then a wall of the future or an area to show what we hope to do in the future so that would be nice as well and
then nursing home week is May 11th through the 17th this year the theme is the tapestry of life I don't know what we're going to do with that but they're they're planning on some different activities for spirit week to get the staff and residents involved I'm hoping a lot of it I think will be we will take the tapestry of Life yeah okay it's ours um but we
will do 50th Anniversary kind of stuff for our people so that's kind of what we're looking for any questions you looking for any more entertainment for that during the farm City days I got two people well I got one guy penciled in already Paul uh for the afternoon uh he's turnar up the noise uh and then they I haven't made
contact with anybody for the morning stuff yet what you got in mind well I know a guy that's an this guy oh okay I'll get it with you all right sounds good that' be great all right it's all I got thank you motion approve the care Senator report I'll sign all in favor all right people service report shelle's not here tonight she had some stuff come up so she be here um so
it's just in writing but nothing out of whack pretty normal normal report so nothing the ordinary make Mo to accept the people service report I'll second all in favor I maintenance and utility report Eric and happy birthday to Eric um gr passed the test for the class
eight so it was great so uh s came uh got our um refrigerator uh that got taken under uh what the flood so that's finally been replaced uh fresh rher came work works great don't have to open the door either um and I really don't have a lot
here um other than uh we need a new computer in there uh we split that streeten water um and then uh uh Chad Nel was uh we're thinking of having him come and uh put a new window in up at the Crow's Nest it used to be what's a 4x8 piece of plywood it's all rotted so we're trying to kind of make it look more more like uh the football field
for here so um but the number is wrong in that this 700 750 um do that so those are my two requests as of right now um motions on those yes only need the I got the the fls cabinet that we that was from the safety stuff that we
that we had so that clam cabinet for 11688 computer for 675 and then the window at Legion Field for 750 I'll make that motion for all three of those items second all in favor that'll be a good addition to that CS Nest it needs a yeah and and then our plan is that so during during the winter we'll put a piece of plywood over the thing
to winterize it but then during the baseball season we'll pull it off and then it'll just be that sliding glass there so that when they're they can pull it out like they do for football when they're announcing put it back in and lock it up so and I also I'm working on some kind of a ladder I got uh um Joe from Waldorf welding thinking of a plan because that thing is very UNS they crawl up there yeah so um and then we should probably talk
about this uh the Water System sorry the um the water plant the the control box um I know two of these guys weren't here when we started on this it's it's been about five months I suppose since we've talked about it we finally are getting some bids in and um um uh ours are obsolete if in braks so um we have
this bid and we have one other one but now we're going to well so the the right now the controls that control all of the water plant are just a hodge podge of everything's been replaced so many different times they been added on that it's all and like Eric said everything that gets bro everything that's broken is you replace it we can't replace it so um it has to be replaced so Eric went out and
got a few quotes um the two quotes are about $40,000 difference um so we have a little bit of concern over apples and oranges so we're going to take the expensive quote and black out the numbers and give it to the other guy and have him cross out or change the difference to see where the differences are to
figure out you know what there's some minor things like one guy quoted a 12in display one guy quoted a 10inch display and that's stuff we don't care about that's not I mean Eric doesn't care if that a 10in or 12in display because we're not glasses it doesn't matter and and one guy quoted a cellular notification system one guy quoted a radio notification system we don't need the cell system that that's not important to us we don't care about that kind of stuff but the things about you know what types of floats they're using
what types of you know controls they're using what type of Motors they're using that's the important stuff that we need to know that's the same so we want to make sure that stuff's all the same before we bring that back to you guys to how long before we that probably next meeting so I take it this one's the lower remote what so we'll we'll uh we'll have it for the next Mee and and the water fund should be plenty okay we have enough
reserver in yeah yeah we should have plenty of money to be able to start that project and take care of that project and then ultimately as part of this project you know the plan eventually is to move that EG hydrant up to the water plant and get rid of that Ayr down there that's not you know taking care of that everything's kind of up at the water you see that big number going down much I I I what are you talking about 100,000 oh yeah no I think I think we're going to be in the 60 to 70,000
I think I I we're at we're at like six I think the one quote was 60 63 or 64,000 the other one was 999,000 I think we'll be I think I think we're going to be in 65,000 range 65 to 66,000 range I when we I think we're close on I think the controls are close well why don't you take the one that's expensive and black them I'll give it to one that's do these here do them both against each other cuz we
know the people involved so we know that needs to go the other way around okay I thought maybe just competition no we no we know the way that need go so that's why it needs to go that way got you um so we'll have that for you at the next meeting um to look at but once that's done that plan should be functioning at a very high level we shouldn't have to to worry about that Eric I have a question you just poping out of one well two looks like two I'm just do it one once month I
just switch it over back and forth okay so looks like well number three got all the usage from last month no well what looks what I'm looking at is well number three had all the usage one and two didn't get any yeah he's just going back and forth two and three rotate so all right well I got water in my houseway that's all got
for you any other questions no you had a meeting at the school anything come of that any interest we had a very Mee meeting at school yeah um we met with uh Transportation director and the the uh superintendent and buildings and grounds director and then the engineers on the project and had a very good conversation with the project they uh talked about the project and everything very well um they support the the way it's laid
out we talked about uh adding three crosswalks three um uh very distinguished crosswalks um one in front of the buses one halfway where the where the comes down from the gym right across there and then one at the South End across um we'll have all the the next have that
all and then um on the south end um on the south end where the people park to pick up the kids they're going to the plan right now is to bump that in closer to the fence yes right to to bump it in like four feet okay and make that a no Parky and only pick up drop off so that people will swing in
there and drop off so that'll eliminate any staff from parking there all day long it'll be just a In-N-Out drop off right sa dropped abolutely and then the plan will be to have uh no parking signs on the east side of the street during school hours for the whole North or the whole east side of the street our purpose is we don't want we don't want children coming across the road for any AB so from the east from the east side
of the street from 4th all the way to 30 there'll be no parking during school hours period none at all should eliminate anybody coming in from forth driving on during school hours he's what's his name again he's very Stern he doesn't want he wants safety there no absolutely absolutely yeah very good conversation with school they're very on board with with everything so
good and then the plan is uh we discussed putting in the the very well signed and Mark crosswalks and we even discussed putting in lights and stuff to the crosswalks with stuff so yeah okay it was a very very very good conversation we' already got concept rinds and Eric and I are back with buildings and grounds on Wednesday morning to talk with the school board um members as well perfect J I'll make
a motion to accept the maintenance and utility report we'll second that all in favor I thank you Eric thank you all right unfinished business um so we discussed uh the assessment rate for this 2025 project um the council has has kind of leaned towards 20% for this project and so I just kind of assumed I I know that
assuming does you know but that is what I kind of lean towards um I did discuss this with the city attorney and he said that this uh is appropriate um so if you so choose um to adopt the resolution this would basically set the uh assessment rate for this project at 20% this would not change the city's assessment policy in any way shape perform for future projects it would only change the assessment rate for
this particular project as defined as the project uh as the pr that was laid out for the project did you run like a stubby pencil exercise on what's going to cost at 30% versus what it's going to cost at 20% yeah that was all presented to you guys yeah we got that now my question is this is what if we went 15% or 25% just to see what the numbers
were you're probably not going to be able to afford the project okay that's that's I was asking the current schedule is 30 right
yes yes that's what the current assessment policy is which other projects have been 20 before correct Third Street project was 20% yes yeah I'll make a motion to adopt resolution 256 I'll second all in favor all right any Ma okay all
right garbage recycling contract uh you have one more open house oh open house um so I talked with Corey and I had it wrong in the packet so I apologize but uh the he would like to set the next open house date for February 27th from 5: to 700 p.m um so I need a motion to for that and then he will mail those notices out this week week to the affected home owner so
that they are well notified of that process and this open house will be going over what information they'll be according to what the the six 60% of the design should be adopted at that time so we have a we'll have a utility meeting next week um so that most of the utility design should be complete at that time and then um most of the drawing should be 60% of the drawing of the project should be decided or for the most part
completed at that time this will kind of be the final opportunity for for information before we as a council before you as a council agree on a final design for the project just like we had out there y be the same setup exactly they'll put the same type of drawings up and allow the same type of opportunity for information and that'll your final design coffee
cookies love coffee for yeah Cory will bring it so more people may come yeah so but yeah so we'll need a motion to set that that open house I'll make a motion to set the open house date on February 27th 2025 from 5 p p P.M to 7 P.M is that a Thursday also yeah I will second that all in favor all all right now to the garbage recycling
contract um so obviously rfps were for the single Haller and recycling bids uh you received two of them from Waste Management Thompson's city council reward awarded the bid to Thompson sanitation on a three-year contract I was contacted by Thompson sanitation they're buying brand new recycling bins for the entirety of the city of New Richland as part of this process um it's a pretty big investment so they did ask if I would ask the council if they
were interested at all in uh adding two years and making it a five-year contract um I same terms I did re yeah I did reach out to the City attorney um because of the RFP process and I I did ask about it um and the they did and because the difference between waste man Waste Management's RFP was 5% per year and Thompson's was one and a half% per year since there was such huge dramatic difference between the two of them and I'm talking with the attorney the
attorney did say that if the council chooses he had no problem with the council adding that two years to and uh making a fiveyear contract Thompson did say they would agree to the one and a half per so and that's in the contract language itself that's not just I'm saying no that we would what would what I would do is then I would redraft the contract that would say five years instead of three but they they would honor the one and a half% over five
years instead of three years so it's up to you guys um based on what's happening outside right now um one and a half% is potentially a could be a really big so I will let you guys choose I just need to know whether you want me to prepare a three-year contract with H or five contract with as long as that language is in there yeah I'll make a motion to accept or to change that to a fiveyear contract
instead of three at the 1.5% anual adjustment I second that all in favor hi new business January 25 25 check register anybody have questions about it you know I I know waiting for him check summary register
um the troubleshoot crosswalk at school that's a crosswalk lights can't we ask since it's a County Road or it's our responsibility you can't share it with the school our responsibility is part of the contract if the school wasn't there we wouldn't have to have that it's our as part of the the this the crosswalk lights on the state highway are responsibility as well um
come down there axon Enterprise that in US per 1652 that is the on contract um Express soft Mount extractor for 5,000 what was that that was Street wasn't it extractor what is the fire department it's fire department Department what was the extractor it's something new as fire truck okay no for their when they their turnout GE extractor that's right I remember now thank you okay um
medical Direction $1,800 that is the annual service count or that is the medical Direction fee that we pay to the the medical director for the ambulance do that mean medical medical director instead of Direction no that's the medical Direction it's the it's the person whose license the ambulance falls under um was the 5 by8 us probably a flag I had a question on that flag probably for $281 I call Pet I call Pet four
of them all right I call Pet a poly flag is $743 but we don't need a 5 by8 flag out there uh is that a 30 foot flag pole no it's a 20ft flag pole if that I think a 3x5 or 4x6 would look a lot nicer it's all about Optics it's MH that flag is too big for that pole that's come here yeah I know Peter sold us that but I think we could go down the size can we swap
them back out what's that ask him to just swap them back out not they already use it probably not well well not the on we yeah maybe we can trade them in for this yeah that's I I would I would just suggest that it just doesn't look right to me looks too big yeah it it does next question is MF Ms FDA membership what's the MS FDA stand for fire department Association okay um I noticed that the broken camera body
worn camera it looked like there was two yeah one was um when we put when we put stuff into the the check writing software um Heather accidentally forgot to put e check so that because if we if you're putting it in for a electronic payment if you don't put e check it automatically generates a check and so it was just an error so that's it's voided avoided on the next um now
this is just kind of me stupid $1,698 a month for the um water tower over 20 years that's $43,000 what did our new water tower cost us because I know that's just we'll never have to pay the cost of a new water tower again correct so that includes that includes all the service and maintenance for the water tower so that includes them washing it includes inside and outside and then that includes a paint job but we'll never have to pay for a new water tower
ever again because that's what this is paid for correct that's what I remember from the last time we talked about it maintain the life of your water tower doesn't mean you won't ever have to replace one it's one of those it's one of those things where we discussed discussed changing out a knowing for an unknown yes so we could not pay that and then that's why we're paying for this now because we didn't do it then yes okay thank you
that's all I had anyone else I make a motion to approve January check register second all in favor I January financials I didn't see I didn't see anything under
I Pro the January financials well second it all in favor I purchase upgrade service rack for door video system um so Luke was here putting in the ambulance door and the other door and upgrading the server rack and then ran out of room um but it's okay because
we need to have a we need to have a server rack at the Water Tower or the water plant for the stuff that's there um so the current one that we have here will work perfectly fine actually it's a little overkill for what we need the water plant which is fine because we're going to probably have to have more stuff over there anyway um so uh we'll need to upgrade the rack here um the one that I found for here uh $0000 installed
so it's just it's the the size is right but it needs to be a little deeper for the video camera system and then the bigger uh server swich that's got to go in there are they going to install one in water he will once once they we put the other Stu yeah need a motion I'll make a motion to purchase the server act
for door and video system for $800 I'll second all in favor okay water tower lease discussion um I put it in front of you um so uh this is for the radi link currently releases our water tower release has not been in effect for a long time um so I went through and kind of looked at stuff the green and red is
the comments that I've upgraded the yellow is information that our attorney uh provided for the contract um so I guess what I'm looking for is just you want to look over real quickly let me know if you think everything looks okay if it does I'll reach out to Mr petsinger and talk to him see if it looks okay to him and then bring it back to you guys next month for I think you said that this before was
in Li of our internet fill correct yeah and we don't use and now we're getting money well we we will we we currently don't use them for internet any have you talk to anybody else about what they're getting for their yeah so Ellendale Ellendale's Tower they're looking to go to 2,000 zambro is charging 19 this year so it's comparable 2000 next year
and right around there and um Medford is is just putting something on their Tower and they're looking to get 3,000 so do you guys need to see this anymore R you need to discuss anymore well this is a bonus table to next mon well I guess what I'm just
looking for feedback is if you don't see anything else that you the contract would be for three years um we just added in some information like notifying Eric when he's coming in and out of the tower just because of safety and stuff like that uh and then the attorney added some information regarding insurance coverages and amounts that he felt was necessary only thing I see is only yeah is
putting in there is he has to provide that insurance proof every year so that we know that he's still carrying it and that would be with anybody that came in here because you can show proof and then get rid of it after that but keep I'm G to have to go look I've never seen that to it says it's in City Park the water tower the water tower it's on top of the it's a big one say new rips on top of it flashy
light one we spend $1,600 a month on we just talking about it's okay you made my day
I didn't have any other concerns with that one about showing that for yearly okay cute all right anything else okay admin nothing so
ad minist report yeah um obviously tons of meetings with on the street project uh School City attorney David Drone uh went through a workers compensation audit everything looked great um submitted DNR water use and paid for that the state of Minnesota submitted our auditor year end information work the city of attorney regarding the Ern stuff sent out transmitted 1099 information currently working
on renewal of the Microsoft contracts and the midco contracts that's due this year um I did want to mention because I forgot about until Tina was here today but um we went I went to an Eda um part of the reason I forgot is because it was this it's this month but went to Eda Workforce discussion on um Workforce um my BL Workforce Development of Workforce
Development Center that the county is starting um we had a work session um and it was all the cities and the schools and the counties um talking about challenges that we all face um in the workforce and how we can work together to address some of those challenges um especially with potential Partners in the schools and things like that um I really brought up especially the
need for like you at the care center and how maybe the schools can address that need with maybe some CNA prrams within the school or things like that um so there's some pretty cool stuff going on at the county level um that we're going to be a part of working on um it's a slow process it's like a one-year process to to get that going but um I think the County's got a good good thing going and and being actively involved with the schools the school is a big part of it uh so that could be good
for the region so um with that um we did this during the Eda thing but um this is for the council members that weren't there so for you and Jason and Josh the survey for and she said just think you don't have to do it right now but just think
of one thing for each of those questions and then give it back to me she's interested to kind of give that information to her she's trying to develop a list of things to kind of drive the conversation towards that stuff for the so um with that oops lots of birthdays Eric's birthday happy birthday Eric today um Braden Thompson has a birthday on the 21st Josh bcck name
on the 21st then Don Tang I had a lot of errors this month I apologize to everybody Heather Christenson on the 10th uh next month that's what I got from my report motion to approve of the administrator's report oh second all in favor all any counil comments anybody yeah this day on the hill if anybody's interested that looks like a pretty good deal but I I'd like to go but my health get a lunch
and stuff we went to the Josh and Matt and I were all at a learning thing this weekend and Friday and Saturday and um they had talked about and they said spots are filling up so it should be a good turnout but yeah was that seminar worthwhile you think there were parts that were drier than others right but yeah there was some good things it was definely was it Death by PowerPoint or not yeah but
it wasn't like just reading on PowerPoint they were out once you got into Finance Bud M that was some good stuff you missed the ethics on Saturday that was got to meet some other people that were just starting all it was a table with all the keny folks I was with CBI and winr um it was surprising to me that there was a few people that were elected and they didn't even sign up
they were just voted in into the position that was yeah good conversation good conversations yeah and good connections with other towns going to it um questions with them I share shared number so that if they have questions or I do what they did in their cities so some good foundation Communications set up so yeah all right all right I got an idea uh oh probably going to
roll your eyes we discussed this before I would like to have a put on the agenda for next meeting to discuss new information that's come forward for unipal cannabis dispensaries for its own like you want to drive the conversation or just bring it up and talk some of the stu oh yes yeah yes you want to drive the conversation at least get it started there hasn't been anything on the news as of late on
on that at all yeah there is I haven't heard anything I watch news every day I that's it all right I make a motion for adjournment second all in favor