this conference will now be recorded good evening let's call the July 8th city c meeting to order at 6:30 we have quum everyone is here stand for the pledge to FL of the United States of
America and to the stands indivisible andice for all I had just a couple of additions for you number two under requests and presentations K sh which is address the
council U then number four under new business and Library repairs that's what I have anyone have anything else they want to add okay a motion to approve the agenda with additions one
second Motion in second any discussion all in favor I motion is approved consent agenda items approve minutes from last meeting last Mon's meeting second a motion in a
second any more discussion all in favor pass public comments none requests and presentation you audit presentation
yeah thanks everyone for having me and accommodated I supposed to be here couple weeks ago this month so that's good um so yeah again flexibility uh so my name's L with ABDO we'll go through the audit presentation so similar years P we're
going to keep it as a high level we can go through our audit opinion what our responsibil Auditors are versus what your responsibil council is we'll go through main operating fund your general fund your other governmental funds your Enterprise funds and then compare us
your area grow state so any questions for me before we get started all right so first thing that we're going to go through what is our responsibility as aors are versus what your responsibility council is and so that is is a financial statement audit
the objective of which is to provide an opinion on the financial statements that they're free from material misstatement so really what that means we as Auditors we come in we look at the numbers we make sure that they're free from significant error a lot of people hear that audits are coming in they're looking for fraud they're looking for
wrongdoing that's not the case financial statement audit we're really looking at the numbers if we come across anything we have to reported accordingly will it's either the state or the federal level various compliance um so we don't have any instances of non-compliance at
the state level um we did not expend more than $750,000 in dollars on a single audit in that threshold this year um and with that we provided a qual by Dean General except accounting principles so really what that means is
that we are um we've opted not to implement Fire Relief Actuarial standards which is the same as years past from cost benefit standpoint we've been willing to accept that risk um so you have that qualified opinion um again similar to what You' had in past um so
with that ultimately the financial statements themselves do fall back on the city council to acceptance of the a okay we do have five findings during the year so they're all internal control findings the first year are very similar
to what you've had in the years's past very similar to other cities of your si one of the segregation of Duties preparation of financial statements material audit account adjustments so really what that means is that we come in we help make adjust enes at the end of the year we help prepare all financial statements related disclosures
um and to assist in that real from an independent standpoint we're required to put that in there as an internal control time limited segregation of Duties also similar to what you've haded in your past really again from a cost benefit standpoint the city's will to accept that risk to have that small off the
size so it's important to know as councils look through the various reports meetings ande diligence stand pod um just continue to have another the other couple of ones at the end also findings from last year from
2022 internal control finding related to sales tax remittances and timely Bank reconciliations there were two other findings that were remedied in 2023 uh the compensated absences so with the contracted um the payroll that was corrected for
2023 and then also the timing of the fire en was also corrected one thing that we have also as a recommendation is to develop internal control documentation a lot of it again related to those findings that we had in the past sles the more developed
policies procedures that you have uh the more consistent to see that you'll have with the turnover what Tony's been update it but the more structure that you can have makes it life easier as turnover and ini position position whatever it might be um will help those
processes and procedures any questions on that before we move on to the numbers or anything Tony that you want to add I don't think so if there are questions again feel free to interject at any time otherwise
a little bit time okay so the first thing we're going to look at here is your general fund so this is going to be your main operating fund and what we're going to do is compare your unassigned fund balance or dollars that are available for spending the city's discretion uh compare that to
the budget expenditures in the general f so really what I'm going to be focusing on these next few slides are the orange um and so in this instance what you really want to see is your orange fluctuating with your yellow really that's going to indicate is that your
unassigned fund balance is fluctuating the same as where your budgeted expenditures are so it's a good measure of liquidity of how uh how much you have in reserves in your general fund we would recommend anywhere from 35 to 50% your fund balance policy in the black
there you can see is 50% so on the top end of that and you had a decent jump in 2023 from 30 about 37% to a little over 53% uh during the year so you go to the next slidey we'll drill down a little bit
more on that so at the uh beginning of the year when the budget was done you can see that you had a um a budget of 1.2 million of revenues and expenditures so you get a balanced budget during the year what we'll focus on is that actual
amount in the middle so um actual revenues came in at 1.3 million and actual expenditures came in at 1.1 164 so get positive variances in both the revenues and the expenditures so revenues your taxes end up having a
positive variance of about 37,000 due to mainly due to some pilot Revenue that came in your intergovernmental Revenue also had a posi variance of about 38,000 so about 54,000 of that was related to that onetime Public Safety Aid kind of a
oneoff thing there and then also refunds and reimbursements at $72,000 positive so have a combination of those three things and Dres over what yeah you can see there just a little bit differently from a graphical
standpoint um the the taxes you can see went up from 2022 to 2023 a lot of that is related to the capital Levy which we'll talk about in a little bit just the way that that's structure you can see your governmental did go up a little bit mainly due to
that public that in and then as we mentioned earlier that other job there related to the the refunds and reimbursements from the nursing home did just on the state Bing okay same thing with the
expenditures again if you look at the other uh revenues up related refunds and reimbursements to the nurse and homing expenditures had a similar offset um related to that you can see that there was a decrease in public safety so a lot of that that was related to um Staffing
and the police uh so about 55,000 positive variant think back to the expenditures a few slides ago you were under budgetable $60,000 overall in the expenditure side of things um and a big chunk of that was related to um police ambulance also have a positive variance
as well not being able to be fully staed on that so those are kind of the two drivers um of your expenditures what are some of the categories that are that would be um so we have General government public safety streets and Highway so culture and wreck so anything
related to like Parks or um you know if you have a library pool U would be a big thing other than that um another thing that gets captured and other is related to the um contingencies and Mis laying is cost related to the nursing home so
that's going to be the big one in that other um is going to be the the nursing home related expenses so again is and think back to that Revenue being over to it's kind of an In-N-Out on the expenditures being up from 20122 2023 and also
reimbursements State any other questions on the general f okay so we're going to switch gears a little bit so special Revenue funds are going to be your next fund so you have three special speci Revenue funds that are dedicated to specific purpose you have your tip districts your real firers
on your arpa dollars uh so you can see that there was a a increase in fund balance and we tip District number one so there is still about a $350,000 deficit in that fund but you did collect about $45,000 in tax increment during the years so it is
starting to be reduced as that thatp District does generate tax increment uh your other funds are your rural fire fund so you what ,000 in Township Charges going into the RO fire fund you see it did increase about $35,000 during the year the arpa fund
doesn't have any fund balance technically just the way that the accounting works but there was $114,000 in arpa dollars at the end of 2023 and a reminder that those need to be spent in 2024 in accordance with the the federal
standards around that okay and then you have two capital project funds one's pretty uh minor the Opel is building less than $1,000 in fund balance wasn't any activity during the year in that fund and then you have
your Capital Improvement fund as well so as we mentioned earlier with some of the taxes and and where they're being levied for what specific purpose uh there's about $120,000 in Levy dollars coming into the capital Improvement fund for various um initiatives that the city do
set aside so this year uh there's the fencing project project at the at the Ballpark there work and then also various equipment purchases in Squad I think some Park equipment I don't know if anything else Tony do you want to point out lawnmower
lawnmower um so there was a little bit of a spend down in that Capital Improvement fund of about $48,000 um but you do still have about $650,000 in that fund for the various um various initiatives again that the city
PL to take on so the more can lay that out and look at your Capital needs on where they're at over the next few years um that's going to allow you for ly stabilization um and figuring out where that fund wants to be where the reserves are at in that
c so um mainly lovey there was a big chunk of donations that came in during the year again for that um ballark project there's also an increase in capital Improvement fees um so again $350,000 in $300,000
and the last of your governmental funds is going to be your debt service funds so you have three bonds currently outstanding that are being paid back by taxes and assessments uh so you about $244,000 in cash in your debt service funds compared to about $180,000 in
annual Debt Service and then you have about another $100,000 in assessments to be collected to pay those pay those bonds off so you do see that you do have some debt dropping off in 2024 in 2007 and 2012 mature and then you also have
the 2009 and 2010 maturing in 2026 so again as that drops off uh you can take on additional debt uh and use those cash flows to to pay back those bonds if you so choose and again that's not going to impact the levy if you structure it the
way that the payments are being made right now so again it gives you a little bit more flexibility with where some of the taxes are ATS and how it's structured with your various any questions on that we go to the
okay so last few funds here we have are your Enterprise funds so they're going to operate a little bit differently than your governmental funds so they're going to be generating your cash flow based off of Base fees and charges for services so really what we want to look at is the top wph we want the orange which some your cash receip on the fund
to exceed the yellow and the black so yellow is going to be your operating cost your personnel your supplies your benefits and then your black is going to be your debt service payments related to that so really what we want to see is that left graph exceed the right graph or the bar on the top so you can see
from 2020 to 2022 uh it was more or less a brick even year with the exception of 2021 um that's not the case in 2023 anymore so you did have a couple bonds mature that the water was paying off the 2023 PFA and also the 2022a I believe
theur date was um February 1st of 2024 so what what you can see there is the impact on the cash balances in that bottom ground then so as that debt has dropped off that has allowed the water fund to build cash balances in the fund
that can be used for future Capital so our recommendation for cash balances in the uh Enterprise fund all these Enterprise funds is to be the following year Debt Service so the following year black in that top graph plus 35% of the operating cost in the yellow um so in
2023 that ended up being about $60,000 uh with the way that the debt dropping off is at so one way to look at it as well on that bottom graph is anything in the orange that's below that black blip can be used for reoperating anything above that can be used for
future tab so again allows you rate stabilization the more that you can lay those out lay those Capital need out kind structure your r that okay same thing with the sewer funds so
the sewer fund operates a little bit opposite of the water fund so you can see that the yellow and the black on the top graph continu continuously exceed the operating receipts and consequently you can see what the impact is on cash
balances bottom so in 2020 you pretty much right in line with where our recommendation is at about that 184,000 as those costs of SE youry receipts you can see that cash has decreased about $100,000 a year in the sewer fund um year-over-year so 2020 or
2023 you can see increase quite a bit um as your infrastructure ages the cost to to maintain that continues to increase obviously there's inflationary pressures in there as well um but uh SE fund is going to need a little bit of work um as
you move forward so I know that Tony's Tony and I had conversations around that the water fund could help subsidize it as that debt has dropped off so there are some options available um there's some things to to consider as you go through the budget
process okay secet Point has operated pretty consistently year-over-year uh you can see has about a break even uh cost of continues to go up in that fund as well again a lot of it is going to be inflationary in nature you about $7,000
in cash comp to about $23,000 and where we would recommend as balances so more than where we have um from our recommendation standpoint and then we also have the nursing home fund which is audited by
other firm so I'm not going to spend a whole lot of time here same concept will apply you want to see your orange exceed the yell yellow um you can see that in 2023 uh the nursing home did receive a significant amount in tax credits so
there's about $1.4 million in unearned Revenue um I'm not overly familiar with that program um so it's uh the way that the revenue is is earned and how it's recognized is a little bit you know my expertise um but that's why the reason
is for the the big jump in the cash balances in 2020 so if you combine everything that we talked about um you can see that uh overall uh your cash balances have remained pretty steady around that 2.5
$2.6 million over the past three years now again that big jump up in 2023 is going to be mainly related to that $1.4 million that came into the nursing home so excluding that um again pretty consistent year-over-year through all
the operations in and the last thing we have to go through are your key performance indicators so again we want to focus on the orange we're going to compare you to other cities in your area uh which is going to be yellow other cities in the secret
County and then other cities your size throughout the state so it's going to be the black all the cities in the state under $2500 in population so one thing I do like to point out too is you know to look at Trends on where things are are going versus where they think Happ
unfortunately we don't have all the data from the state for 2022 they haven't released it yet so we don't have access to that um so we're a couple years behind until they are going to release that but overall you can see that your your tax rate and your taxes per cap are
pretty much right in line with other cities in your area and other cities throughout the state so not going a whole lot out of line there you're trending in the same direction as well as well the tax taxes down the depth we've already talked about quite a bit so I'm not going to spend a
whole lot of time or any time on this one um and if you go to the next slides there 22 same thing with your your current exp current expenditures and your Capital expenditures so overall again your your current expenditures your operating costs are are more or less right in line with where your peers
are at um both in the area and throughout the state your Capital expenditures are are going to vary quite a bit depending on the needs so again the more that you can lay the out and structure those out is going to help you with that rate stabilization and with ly
spice and with that that is all I had to go through for our presentation any questions from Council or Tony anything that you want to add I don't have anything does anybody have
anything for Lane I thank you Lane it's much better than I can explain it so and if you do have any questions my contact information is on that side soe reach out I'd be Happ answer oh I do
know on on that last expenditures there's two charts they both have the same heading on the backp parent oh capital and current so left yeah left going to be your operating so those going to be pretty consistent year over year the rights going to be the ones
that are are you know Street projects the big time needs um so again kind of right in line um other cities throughout the state are a little bit higher but again that's going to come down to an as need basis I thought the [Music]
current all right thanks L better better get off to your next St thanks lan can motion to accept the report we we did the we did the main report last month or last month so we're
good okay thank next H okay shim hi my name is k sh Katie I'm Kurt and Carol ch's daughter and they love at the East End of St Al
Lake um many many wonderful memories and um of course my dad grew up here in town I'm here to ask if we can put up a memorial bench and two red maple trees in the
park between I would my best place that I would like to put that would be facing the lake between halfway between the concession stand and the the [Music]
ramp there um and um yeah because they spent many hours looking at the lake and caring about the lake so um I if it's a possibility I need to know what other
information you need and um our family would like to do that if that is possible you still plan on doing it this year if you could if we could yes we would like to do it this year um yeah um
it's uh yeah we're thinking red Maples and a bench looking out on the lake like they we had another family do one didn't we yeah was for rason I don't remember I
don't remember who who it was no okay my my only request is if the council would allow that they would re or direct her to work with Eric um to to find the appropriate location for the trees and benches and and get that approved with him the name from you yep
and truthfully Cameron is my son he lives where my mom dad used to live and I live in Arizona but always got to come home away sister huh yes yeah yeah so yeah
her family and my family that are and I'm sure between me and my wife will be you know around to water yeah's daughter yes that's this is Kim sorry Kim PA
lindur and Cameron and yeah okay so um I get the director's so if we make the motion let's include yeah yeah I I gave her the information but a motion right
I so I'll make a motion for um K to contact Eric and work on where position of the bench and trees would be out at you might want to put Cameron's name on there because I would just make it K K's family family how about K's family to
organize a bench and trees for the St Park okay all right we have a second second any more discussions questions what color is the bench going to be red like red maple w i we haven't decided we've
looked at quite a few we've looked at we've looked at you know we've looked at metal we've looked at concrete we've looked at uh wood I kind of going away from the wood a little bit because it seems like it wethers nicely can work with Eric he might have some options and he might
actually have some some books at the office that might have some stuff for you guys too so I was just going say if we had like a drawing of what it would look like in the end before yes I I I yes I was I truthfully I was on my way to Wana and I got thinking about this
and I was thinking your council meeting was on Wednesday night and I but yeah I did do a pencil drawing of it but yeah I will include that I'm presuming that you probably have something on the bench with words yes memorial for my curtain Carol
sh that would be yeah I would assume that Eric will bring it to one of the meetings once kind of finalize to to designs too camon orim and you guys can certainly come too yes absolutely okay but if not able to Eric could present it
to you okay thank you and I will give him a call thank you so much I appreciate you fit me in okay y thank you you know there are a couple or at least one memorial benches in the part down here right now you want to take a look at those okay oh yeah perfect
okay already there is one out there yep and there is one in the city park I believe so maybe take a look okay you have a motion in a second no vote you have a motion in a second and you've done discussion but no vote all
in favor allos motion pass thank you thank you resolutions Department report ambulance uh just in writing um the ambulance went in for
service they did have some bad U joints so they were all replaced um it was easier to replace all of them at the same time than it was just to try to replace one so they just went ahead and replaced them all um there was an executive committee meeting I unfortunately wasn't able to
tend jand was there there's more information coming in a later time new Lucas is in um that's the report we have a motion second the second all in favor
motion is pass next is the in writing one fire one medical two calls search and rescue training what do they do with the search and Mas so
the cafeteria area you put on your gear um go in there with your face mask covered blindly and it's to teach you how to feel around corners obviously the glowes on and everything else but the call out simulate dragging a hose at an
ax and breathing on air um this time was a little trickier because some of the guys decided to move the table which represent walls so just when you think you ran into something you turn around all a sudden that I don't remember that wall being there so it kind of made you start thinking trying to get out of that
stress point of man I thought I knew where I was so kind of putting you into the stressful moment there too to re-evaluate what you're doing so and the whole goal in the end is eventually someone's saying help help and then you're trying to feel ground walls and not go bu don't skip something you
should be searching I was just ask if they try to get to that voice motion Motion in second all in favor I motion is passed next please uh we had 161 calls for service for the month of June putting our total
for the year at 1,368 um our annual radar certificate certifications was done the beginning of the month um the one we didn't need certified because it was brand new what I had been double check that I it up right and everything working
perfectly um the computer and M installed working great um one thing to note not last week the week before the steering on the on the 270 Squad so the
black Squad the old one um started to get all wonky so I took it in and it was there until like last week they finally called and said something the steering columns going out so they needed to order a part I waited until
today um to order it just in case so kind of backtracking the part is going to be $50 it's a needed part we haven't been out of that squad has still been sitting
at the shop since I dropped it off a week and a half ago so do do we require to have an authorization or can when it's necessary for something for can we just say that she goes ahead and ERS things we had a staff meeting this
morning and I I talked to cheaper and I said that in a situation like that I'd prefer that she just orders the part and then tells the council that that's something it's an emergency vehicle let's go ahead and just get the part ordered and so we've agreed that that's how we proceed in the I just wanted to make it clear so that I
just and she's she's right she's she was following policy and that's that's fine I just I told her I would prefer in the future that if it's an emergency vehicle let's get that part ordered and get it fixed and then we'll we'll deal with it on our you know our secondary squad for Far City days was the the city maintenance
Gat worked swimmingly you know you can maneuver smaller areas it was it was great um and then night toite tentatively is August 6 in City Park from 6:00 to 7:30 the backup date would
be that's July when when is August 6 it's a Tuesday Tuesday Tuesday of August when's the next the tentative one would be the 20th I had to oh two weeks yeah two weeks later okay so if it gets rained
out or something like that 20th do we have any problems depart PR quiet just the way it's supposed to go that's all I have last time we talked about this a little bit
um length of grass and Lawns and weeds around town how we doing with that I haven't heard anything from um Eric and bradden and I haven't seen anything crazy myself either so just it's going to get hot now yeah
so they'll grow they'll grow like weeds yeah the weeds will grow the weeds will grow no grass okay thank we have a motion second Motion in second all in
favor motion passes unfinished record on swimming um so we kind of basically got the okay to go ahead and use the lake again so just to kind of let you guys know that starting next Monday swimming the second group of swimming lessons will start at the lake and then we will
also have the third session and we're still trying to figure out how we can squeeze that first session back into the second or third session but trying to do so without causing the lifeguards to work too many hours is not
working into stuff so Geneva work it did not they did not want to fire up their pool and get the chemicals all right and it kind of sounded like maybe the person who was doing it was kind of ready to retire and didn't really want to to deal
with this situation so um so maybe we'll when it comes closer to the budget time here we I might reach out to them and see if it's something maybe we want to try to go forward with um planning ahead um in case that problem happens
but um no so we're back out at the lake and they'll start on Monday so do the life cards have a number of a limited number of participants that can work withf yeah yeah there's a there's a certain amount that they can handle and then we kind of have to have a third lifeguard kind of watching in the area
too so yeah and we've kind of limited amount of staff so okay so that's that need approval on nope utility rate stud um so I so as part of the obviously with sewer
information I know that we had talked that we were going to readjust rates because I knew that when we adjusted the water rates we were going to be able to stabilize the water fund and as you saw with the presentation we did a pretty good job doing that um but now we need to get back to the Sewer fund and obviously we knew that was going to be a
challenge with all the stuff that we've had to tackle at the wastewater treatment plant with all the um aging infrastructure that we've had to fix out there and just kind of keep going um so I did reach out to ABDO to to see if we
could get a utility rate study um uh quote and I still have not heard back from them and so I'll talk to L again tomorrow and find out why that's not back but um as I was thinking about that I was referring back to a few
things that I had gone through in my notes and I remember talking to somebody at the mcma conference that I was just at and the Minnesota Valley Council of governments likes to do stuff for free and I reached
out to Victoria there and Victoria said that they would be happy to help us with the utility Rea study so I am kind of working with them to try to put together the basics of that um to try to have something put together for Budget time
on utility study well in a nutshell what would they be not they be doing but a utility rate study look at it so so so what they would look at is they would look at a 3 to five year period of what
it would cost us to run our system based on what we owe for bonds what our payments are what technically costs would be associated with that what we're bringing in for income historical data and then also it would look at what our future costs are going to be what our
debt service is where our funds are at and figure out what our rates need to be structured to make up that difference so it basically tell us that for this year you need to set the rates here this year you set them here this year you need to set them here no say would they do the same thing with the water fund so that
we don't do this yeah well so so what I'm think well what I'm thinking we need to do for sure is that actually we probably can do it before the end of the year we probably can do it at the next meeting is we probably can lower our water rates and increase our sewer rates for a Net Zero increase to our customers
to to fund that sewer fund a little bit more so we get more right def definitive information so that rate study will help us determ whether right but like right now we could basically lower call lowering the sewer we could lower our
water charges call it a dollar a month to our customers and increase our sewer a dollar a month to our customers and they wouldn't see a difference it would just be you know we just use the base rate you know so but that's just a that's just information for you because I think I know that previous to my tenure here in
this position you guys had asked ABDO to do a a utility rate study and I want to say it was a couple thousand dollars how long ago was it they didn't you guys didn't go through with it you had asked for a quote for it and I want to say it was a couple thousand dollars so so it's been several years before rate studies
ever no I don't think there's been one done I don't think that one's been done yeah so I I just wanted to let you know that that's I'm I'm working on that and so that's going to be but in the meantime I think for the next meeting I'm probably going to try to figure out how to swap those two things to try to
beef up our super Enterprise fund just a little bit I'm kind of surprised we almost got 8 Miles City sewage pipe yeah 39,000 ft yeah and then I was going to ask on
this other one the 13,000 they're going to charge goes down a little bit but what was shell doing wasn't she having some of the is that water or the main being camera that's this that's this
okay so that was that was last year okay they haven't done anything this year no no this is part of that fiveyear agreement that we had signed initially so this is the the this is getting back into our fiveyear cleaning okay
agreement which is a requirement for our ins insurance for the Le of Minnesota cities why why is um footage go down uh it's based on the pipes it's based on what part section of town they're doing it's a linear
foot Street could be shorter than yeah exactly yeah so this is just basically this is so we're so yeah then and shelle looked this over and she's she's happy with the part of town that they're doing okay she's she's directing them to to do
the sections that she wants to do based on problem areas that she sees in town to try to direct stuff so um I I believe that we've already approved this but I wanted secondary approval just to to tell them to to do
it yeah and then this was this what we did get a second quote on this from um this is Empire right um from Superior and their quote was like 21,000 for the same section of
pipe so well it's worth to do yeah well yeah the the nice thing is and if you ever want to look if you really want to excited and want to look at some of the video but it it the the report is pretty cool they actually show you the pictures
and what's broken and what's I mean it's to the foot and it's pretty substantial what's nice is having this information because then us planning for future projects or if we can line the pipes to PR to give us more time instead of
having to rip up a whole Road that's this gives us a lot of or if we have a water main brake here and we know that this pipe is bad here instead of just replacing this 8T pipe we know if we go 25 feet we can fix that spot too you know it gives us a good idea of what we
need to doap yeah sotion you make a motion to approve the yeah our five plan well secondary approval do we have a
second okay we have a motion a second any more questions for Tony all in favor motion is passed okay down to new business um I would like to send Heather to the league Minnesota Clerk's Academy and St Paul on the 5ifth through the 6th
uh 250 plus 34 31 in hotel for total of about $600 uh it is include in her training budget just a real basic overview of the clerk position just will give her a lot more knowledge than what she's currently got and just it's a really good good program did they get
for meal serve there uh they they cover the hotel covers breakfast and then um the clerk's Academy covers their lunch there and then this she'll have the city credit card for meals for prium okay we have a motion please I'll make a
motion second second motion a second to training for Heather all in favor motion passes garbage collection all right so I've been starting to put together the information on going to single
collection I notified both companies that we are going to single collection neither of them were surprised and nobody really threw anything was really cared I guess really for the most part um so this is the old agreement um just
kind of so you guys could see it um and then this is kind of the RFP that I started putting together basically it says Recycling and garbage by 5:00 pm the same day no later than currently
Monday um basically says basically says the exact same thing as the previous thing it adds garbage and recycling onto the same contract um and then basically at the bottom of the contract contractor name City sh pay blank for
ton disposal for community cleanup day blank for residents for garbage refuges increase so basically who's ever going to bid this and it's going to be waste management and Thompson and then we have to let anybody else bid it that wants to um but um basically they
will put in there basically what they're willing to charge the city and will decide to open that up and choose who we want to award the bid to at that time there'll be room for negotiations um I mean it's a bid so I mean but we don't have to but we don't have to
accept the bids I mean we could I mean it's you know ultimately it is what it is so um this is just in the beginning phases I just kind of wanted to show you what was going on at the moment um I told them I told I believe I told them the
package would be to them by August 1st um and they would have to have it by November [Music] 1st and they would be the bid would be awarded by no the second meeting in November or
something like that so that we would have it for Budget time for the for the final budget so um so this will continue to be on the budget this is just kind of a high Lev overview information yeah okay Library um like make yeah I know a
few you probably going to roll your eyes but I was extremely disappointed that this contract ever got done in and not put to the people the residents of origin they could vot it in and I think we should put in a sentence or a paragraph saying that if any Resident wants to opt out of garbage collection
they can do it during the duration of this contract I'd like to see that in here because I know there some people that want or did not want to have the city pick up barage for they wanted to continue their
barage it's probably okay but what do they do with their Gage and recycling they get somebody else or they take care of themselves I know some people are rolling their eyes but that's I think it should have been put to this residence
of well I can tell you right now that I know I'm aware of four people that were crazily unhappy that this went through and of those four people those four people now are happy with the Consolidated service
so like not having them opt out if it's going to bring more problems for the police department with ordinances and cleanup that's just my a different C I'm not disagre other I don't
want and and on the on the hauler side they might not be willing to give the Free Farm City Day stuff the free garbage collection for the city if they know that half the people could opt out of the contract I just wanted no that's that's fair thank
you uh yeah so long story short the tuck pointing uh issues on the library um so this is the cost to fix all of the stuff um I will just say that this 6,000
that's up on top here was previously approved last year okay so that money has already been set aside and and taken care of so that's that's fine so it's of 13 so it's 13 it is 13 to take care of it um and it does need to be approved um
we do have approximately 3,000 left in capital for that project so ultimately it's about 10 10,000 that wasn't really budgeted for so what guarantee uh he does a dang good job so
um I mean many people that do there's not many people that do that do it this guy does a great job and he we've never had a problem with anything he's done so um is it historical preservation for the state or something come down since it's a historical building and then inspect it
after it's done to make sure it meets their he will make sure it meets the he will he will make sure it meets the the needs of Jerry rates does this help increase like commercial value of a
property this will keep it on a historical register is there any funding out there Matt and I are looking for some options for some emergency funding and stuff but um yeah so I guess what we're looking for right now is just Council approval
to pay the bill can you start like he's working on it he's going to work on the is the lift is there so but this is yeah so so just just to to put it in perspective this cost fixes everything that was coming down from the top the
side and then this is also to reeal and paint all of the the stuff around the front to keep that all sealed up basically that should cover sealing the whole front of the whole building clear not I don't know I don't know what because
it's it's rock or brick or in the front right on the windows the window seal stuff I yeah so this should be the majority of the stuff that needs to be done on the whole outside of the building from what Matt said things have have things been falling off or could be a hazard at hitting somebody
okay yeah I'll make a motion to accept the actually yeah have a second second I do have a question where is the additional 10 that we're going to pull it out of what funding I I'm we're just probably
going to pay it out of our Capital reserves because we have six yeah okay okay any more questions all in favor motion passes okay
miscellaneous administrator report um I really don't have a lot for you guys um uh continue mon monitor that Aid package DMS the worked on the
sewer oh verification of the sewer maintenance agreement um there's a new wastewater treatment plant Grant opportunity that uh shell forwarded to me so I'm kind of looking into that there's a um webinar coming up
on that this month um completed Council and ambulance payrolls and I'm about three4 of the way through the USDA Grant package so we're making progress on that um and then working with Bolton and M on a few of the lead service stuff um
should be getting pretty close on that and once again no birthdays or anniversaries for this so would it benefit you Tony if we had a grant writer so you could well I mean time yeah I know no this is just a this USDA
thing is just an in-depth no I mean Oh you mean for that I I don't know what it's going to all entail if it's if it's if it's from the state of Minnesota it's going to be through their horrible Swift system which is awful so it's you know it's hard to tell what they're going to
be looking for other than a it's going to be here's the numbers here's the here's the check boxes and then your narrative and they're not going to give you much information so you said there's a webinar that something that is
recorded um I think it's a live webinar get information I can always see if I can with it sure okay do we have a motion to approve the administator report second okay Motion in a second all in
favor motion to adjourn i' got I got one thing I got something to mail about our water service line is that thing legit yes yes um yeah so so the home home serve is
the program that we signed on with for the council so they will send stuff in the mail and it's basically an insurance policy for your water sewer and indoor plumbing uh indoor plumbing water sewer and indoor plumbing the one I got water
yeah they have different programs so and um you can tell like if you it's so it's the the place we partner with is called home serve um but I think they are using
Excel for this area but if you go to home serve on the internet and type in 56072 as your area code it'll send you to the right place and it'll give you the rates and I and basically it's an insurance policy for I want to say it's
between five and $8 a month or or for up for up I think it's they cover they'll cover up to like $8,000 per occurrence for a water main break or a sewer line break um to fix stuff for your home um
on on the customer side of of stuff so yes it is a legitimate um thing that's from the curb box to the house from the curb box to the house yeah so and if anybody knows what kind of expense that is that's a pretty good good deal deal
so but but if you're but if anybody does have that and they are concerned if it is a legit thing they can stop up here and show me the information and I'll tell them if it is or not so public comment is
over with this XL or the electrical aspects also has that they sent out information on that that you can get a policy in case the wires are ripped from your house whatever that they will help
ensure that that aspect to offset that cost that cost for the homeowners to put that electrical power back the house good know thank you okay motion to adjourn I
okay um as part of the small new Pharm C Committee just wanted to say a special thank you for obviously all the sponsors that keep the weekend going but special thanks um delay melson for quickly getting the lights on or switched over
it was awesome to see Friday night they all turned on they all were the same color that was pretty awesome uh Bren for uh calling if I had to call on Bren for a quick issue he was right on it solved it Jer for coming up and helping and nrpd for keeping things
[Music] quiet thank you everyone that came out had a good time or volunteered their time to make the weekend possible yep thank you all anybody else okay motion to adjourn second all in favor all meeting
is adjourned at 7:25