Welcome everybody. Uh I would like to call the December 15th, 2025 monuments and cemetery uh commission meeting to order. Uh the first order of business is the approval of the minutes. Has everyone had a chance to review them? Is
there any discussion? If not, I'd entertain a motion to accept the meet the minutes. >> I make a motion we approve last meeting's minutes. >> Is there a second? >> I'll second.
>> Thank you. Uh motion's been made and seconded. All those in favor say I. >> I opposed. Motion carries. uh old business uh memorial scan coin. Um I was not at the last meeting, but I
did read in the meeting on the minutes that there was um some questions uh some things that weren't unanswered. Has there been any development with anything else on that? Well,
uh, last meeting, uh, Jeff Kissinger from Sunburst Memorials presented at Scancoin, and as far as I know, it's you can put a QR code on there, put pictures on there, memorials on there, videos, things like
that. And, uh, I've checked around. There's a lot of, um, websites that you can go. You can actually get this QR code off of Amazon >> and you can scan it to your phone and you can scan, you know, get on that
website and get that app and you can actually set it up and do it yourself basically >> and not have it being done by this other outfit. >> No. And there's there's many of them out there. I mean, so there's they're out there. Um,
so it's, yeah, it's up to your guys' discretion if you guys want to, um, have this where they put them on the memorials, on the stones or and on the niche doors. That's, you know,
>> so there's nothing to keep an individual from doing this themselves. Is that correct? >> Right now, no, we don't have nothing in the rules and regs right now with this. Um, so that's why we're bringing it to you. If it's something we want to do or if it's something we don't want to do,
then we need to get it in the rules and rigs. >> What's your thoughts? I'd like to hear from the people that have to deal with. >> I've checked around Catholic Cemetery. They're allowing it to happen. >> They are. >> The only thing Yes. The only thing I would like with talking with Kyle, we
would like it, you know, not just a paper stick on, you know, we'd like it a decent hard surface um weatherproof type scan that can be stuck on, you know, adhesive on that cuz I've looked, most
of them are like 2 by two squares. And the same one with the one that Sunburst presented us, um that was like 2 in by 2 in. So, >> and just paper. >> No, no, there that one is aluminum and they have to be Yeah. There's no I don't want >> If anything, we don't want any paper
ones >> allowed, you know, that they just can go up and put a sticker on and, >> you know, they'd have to look somewhat presentable. And so, >> and then anyone that goes out there could scan this with their cell phone and read what it says or
>> I believe so. Yes. And I think some of them I reading on one of the websites that you could restrict it to certain family members. You can only give them a certain code or something that they could do it. >> Wow. >> So,
>> and then does the cemetery crew have any concerns about controlling what people might put on these QR codes? >> We would have nothing to do with that. We would have nothing to do with that. that's up the wherever they get the scan
coin from. You know, >> from what I understand, only certain people can enter what people access on there. >> Somebody's got to be in control of this. And I've heard a lot of good feedback
myself talking to people. >> It's just another option for people. >> Yep. So that they're just looking for us to say, "Okay, we we may or may not be in favor of this." And if we're in favor of it, it goes to the next step. What happens? >> Well, it's just Yeah, we need to put it
in the rules and leg regulations, what, you know, size limit we want to do, things like that. You know, like I said, hard surface, non-paper, you know, things like that. We need to put that in the rules and regs. So, it's in there. So not all a sudden somebody can just go
up and put a sticker QR sticker on it and >> you know something so we can regulate it. >> So you could remove the ones that are not there through our >> that do not fall under the regs that you guys that you guys want to set. Yes.
>> Is there any other discussion on this? Do we have enough information that we could if there's a a motion to move forward? Uh >> I'm in in forward I'm I'm in favor of forwarding this go to the next step with
it. Uh like Jeff said, we'd have to have some rules added. >> Well, then who saves it to the cloud? Because when he did his presentation, he was talking about a fee and it would be saved to the cloud. So, if something
goes wrong with a medallion, you could reset it and put the info back in. How does that work if it's not through them, but it's through, >> from what I understand, you would have to, you know, whoever you purchase it from, they would, you know, somewhere
purchase the app you get on your phone, you'd have to go all through that. >> You'd be dealing with that entity then. You're not dealing We're not dealing >> We're out of it. >> We're out of it. We have nothing to do with it besides determine what size and what the >> regulations it looks like.
>> So no no initial or future cost to the to the cemetery. No cost. So each person that would purchase and want to put one there would have to pay for it and maintain it themselves. >> Correct. >> Yep. >> Or the company they purchase it from would have to help them out with the cloud things like that.
>> Sure. >> Yeah. The city has nothing would have no ties to it besides setting the regs on what you know we want >> parameters. >> Is that what you're >> Yep. >> And the city crew would mount them because some of them were recessed so
they wouldn't be recessed anymore to be flush. >> I would say not to recess them in case >> you know this technology goes away and then you know now you got it recessed on there and >> I mean something where you could remove it if need be. >> Okay. you know that it's a adhesive on
there that you could remove it and then clean the glue off or whatever. You know, >> the granite would still be smooth. >> Exactly. That way it's not recessed and it's in there for life. >> Mhm. You had something that you were saying. >> Wonder if we should have like a disclaimer for the city that they bear
no responsibility about the content or accessibility. >> Yeah, I'm sure you could put that in the rules and regs, right, Kim? that we could put some kind of disclaimer in there that we have no, you know, >> so they understand up front. >> I think that's a good idea. Covers
>> Yeah. >> our part. >> Mhm. >> Uh if there's no more discussion, I would uh >> what kind of Well, we we need like to know what kind of rules and >> you want you want that. >> We want if you look down our agenda, we got to approve the rules and rags and
we'd like to put that in there. >> Gotcha. >> So I don't have to take it to city council twice. >> Gotcha. So, we'd like uh some direction which way you want us to go on that. >> Well, I agree. I don't think it should be permanently affixed, you know, or carved in or anything like that. We
don't want to deface or or potentially damage someone's headstone. So, I think that definitely should be in there. And as far as the size, uh whatever your whatever they were using, you said was it 2x4? >> 2x2. >> 2x2. >> 2x2 square. not huge, but just big
enough that they can access it. Shouldn't be gaudy. Um, is there anything else you think we should have? And then some sort of some form of disclaimer, >> right? That the city is isn't liable for what's posted
>> responsible or liable, >> right? >> Yep. And that that also is not an item that's maintained by the city. I think that verbiage should be in there, too, so that that's clear. Yep. >> Help you guys out, >> right?
>> And weatherproof. No paper. >> Yep. >> Uh QR code. >> Kim, do you have Did you get all that? Did you? >> Uh yeah. City is not responsible or liable for contents. Um
size is 2 by two removable. Um, >> one other thing >> with the removable part though, I' i'd also put in there no screws, you know, because I mean a screw would technically make it removable, but we don't want to do that either, do we? I mean, it would if we if they would just screw it.
>> Oh, yeah. >> To the to the We don't want that, right? So, it would be it would have to be a selfadhesive. >> Yep. >> Yep. >> And we're not responsible if it falls off or things like that or gets stolen. city doesn't maintain it, >> right?
>> And I would say it'd have to be weatherproof type >> that I think that was the other one, Kim, was the weatherproof. So, are we missing anything on the >> Is this coined um 2 in and a/4 inch in size?
>> Two and an eighth. I mean, >> I think it was two and an eighth. >> Two and an eighth. So, we say two inch, then he won't be able to >> Yeah. Go ahead with this. >> Well, it's two 28 thick is what I'm reading. >> An eighth of an inch thick. >> Yeah, eighth of an inch thick as well. >> Yeah, that's way I
>> Yeah, 2 in round by >> judging by the picture, I thought it was thicker than that. >> All right. Well, if we're okay on the verbiage for the conditions, uh, I would entertain a motion to accept.
>> Again, I make a motion that we accept people to, uh, allow people to uh, place these medallions on markers. >> I second the motion. >> All those in favor? I
>> opposed. Motion carries. Just get back to the top here. Uh opening the new columbarium. Do you have a report for us on that? >> The only thing we have left to do to the column barium is put the numbers on the top. I don't know if you look at the map
that you have in your packet. Um the 401, 402, 403 all the way around to 408. Those have to be engraved on the top yet. That is not done. They the weather got it got too cold and stuff. They couldn't get it engraved. So it's
going to get done next spring. But otherwise, we're basically ready to go. So if you want, you can open it up January 1 and we could start selling. I know Kim's got some inquiries already on the double niches. So >> Okay.
So, uh, the map she's got drawn out, ready to go. So, it's just that's basically all I have on that. >> Okay. Is there any other discussion on this item?
>> We will get the engraving done in spring when weather allows. >> Okay. I would make a motion to move forward with this and have it uh you could start selling January 1st is what we're indicating.
>> Y >> uh is there a second to the motion? >> I would uh second that motion. >> All those in favor of the motion, please say I. I opposed. Motion carries.
Uh new business rules and regulations. So with opening the new colarum, we had to add in because we this colarium has double niches. So we had to add in the definition for the double niche and
back in the colarium section of your packet. It has where we added in the what can be put in a double. You know the double niche can contain two cremations of two bodies except in case of with a baby you know just kind of
like the single niche was a single body and uh the baby. So just some new verbiage with opening the new colarium and then now with this scan co it would have to get that would have to get added in this
to this too. So and then I'll have to take it to the city council to get approval. Nothing else has really changed. >> No, it's just like on the double niches, the door size, the engraving and stuff on the door size. We had to add that. If
you look in the back part of the section, it was all added in there how we want it placed on the door. Just so we have some guidelines so they all look the same. Makes sense.
Is there any discussion on this item? >> Not discuss discussion, but I got a question. Removal. I wonder what prompted that to be added into the rule. Somebody took a body out of a grave.
Not nothing. Just thinking out loud. There's no other discussion. I'd uh entertain a motion to accept the rules once the revisions are made regarding the this the scan coin. I will make that motion. Is there a
second? >> I'll second it. >> All those in favor of the motion, please say I. I. Opposed. Motion carries. To the top uh it's not on the agenda, but it's been brought to my attention that this is Mr.
Welley's last meeting with this commission. So, we would like to the city would like to present you with that. >> Thank you. >> We want to thank you for your service. >> Yeah. and hopefully you'll find another committee that uh that works for you. >> Thank you. >> So, thank you for your service.
>> Thank you. >> Anything else? >> I would uh make a motion to adjurnn. >> I'll second that. >> All those in favor say I. >> I opposed. Motion carries. Thank you.