Call to order. Roll call. >> Planning Commission. >> Did you take roll call? I I >> just hit that one. >> Should we just go start at that end? Rory Juel, >> Tamara Ferth, Carolyn Marty Smith, >> Larry Mack, >> Hockey, >> John Vorwick,
>> Ellie Sweeney, >> El Wagle, >> Kathleen Backer, mayor. Okay, >> we'd like to welcome our newest member to the commission and it is Al Waldo. Did I say it right? Waldo.
>> I have a hard time saying that. So, >> okay, then I don't feel so bad. But welcome. Okay. >> Um, has everybody looked at the minutes from the last meeting? >> Yes. Thanks for taking them, Larry. >> Okay. They look okay. >> They look great.
>> Oh, I'll make a motion to approve them. >> I'll second. >> Any discussion? If not, all in favor? I >> oppose. Motion pass. And I lost my spot here.
Okay. Next thing is our financial report. We need to look at the um two that we have the general fund and the sister cities um financial report. There's been no change in those. So the balance remains the same as it was last
month. Are there any questions or concerns with it? If not, I look for a motion. >> Motion to approve the financials. >> I'll second. >> Any discussion? All those in favor?
>> I >> opposed. We'll move on to the HRO cultural exchange program. Our outbound intern Samuel Blumbberg is going to leave on June 8th and will return on August 28th. Um Samuel's dates have been confirmed by
M Germany and they're working on finding host families and an employer internation and Samuel is checking into um flights to Germany. Just a little head note that might be a little expensive for him to go this year and come back. Okay. I've been looking at
other flights. So, um but we we have enough we don't have to worry about but just no shock. Okay. Um the next thing on the agenda is our inbound and John Rosenberg is coming July 13th and he'll be here until
October 5th. Um he's going to be working at the New Alm Country Club and we'll serve as an intern location for him. he'll be doing some catering, cooking, and other miscellaneous things there. And they're very excited to have him um be a part of their um community. So, um
looking forward to hosting him. And the intern letter, invite letter, and the visa link were all emailed to him by Lisa. So, he has all the stuff to start and to start looking at flights for us. um when it gets a little bit closer, probably at our June meeting, we'll look
at who wants to go pick him up and we also will now have to work on um host families for him as well. Um >> wait, Jane, before you move on, had we written the letter to the country club explaining all >> that's that's all been sent. All the information has been sent to the country club. At least that's what I was told.
Okay. So, they have it all along with how much and when it needs to be submitted and everything. Well, then we'll probably have to plan a for July to a welcome reception. >> Yes, we will. Okay. Um, we need to look at potential host
families and I received uh a voicemail today that Dick and Sharon Se both Sebath are not going to be able to do it this year. Um, Sharon has some things that she's working on with her health and so they're going to pass it this year. So, um, we can look at Nathan and
Shelley Pearson. Does anybody know them? >> Mhm. >> They go to my church. >> Okay. >> Um Nathan manages a care facility, an elder care facility in Sleepy. >> Okay. >> And um Shelley is with the um Athletes,
what's it called? Fellowship of Christian Fellowship of Christian Athletes. And she's a missionary with them in Africa. >> Okay. >> So they are now empty nesters. Her their youngest is in college for the first time. So, I think that's part of their excitement about having some more people in the home. >> So, would you like to reach out to them
and see if they're serious about it? Yes. >> And then, um um I'll try to reach out to Jim and Connie Bartles. I talked to him. He's was on I talked to him a little bit about it. I think they're amendable to it because for them it's just an easy move. >> One thing we'll have to work is which
first or second? Okay. Is the thing we'll have to probably work out on. >> We only need two now, right? >> Yeah, we only need two. Okay. because you'll host for six weeks and >> I have to write him. I'll do I'll see if I can firm that up. >> Okay. >> Do Pearsons live in town? >> Oh, yeah.
>> Okay. >> Okay. >> Just down the block from Turner. >> Yeah. >> Oh, okay. >> So, July 13th, will that be before Bavarian Blast? >> I can't remember. >> I believe so. He'll get here just in time for that. And then is October 5th.
Will he hit one weekend of October of October Fest? I don't have my calendar. >> Yeah, he'll get the first weekend, I believe, of October Fest. >> I've been on the 10th. Does that sound right to everybody? >> It is Saturdays, right? >> He'll make the first one. >> Good. Good. Wow. That's good.
>> And actually, that's when the perman >> be nice. >> He'll be able to do both. >> Okay. Do we like um if he comes in on the 13th, how about the party out at the kegel in the 20th and now Kona or John? I can or either one of us. We both have
done it lots of times. The 20th. That's the first Monday. He comes in on the 13th. So we don't want to have it. We want it on a Monday, right? >> That's usually what >> that's usually what we do. But I suppose it doesn't really matter. It really doesn't matter cuz he's going to come in after our meeting anyhow. Our meeting
for that will be on the 6th. Okay. and he doesn't come in till the following Monday. Um, let's get him settled. So, let's shoot for something the week of the 20th. Okay. >> Okay. That'll give >> I'll call her I'll call her and ask and firm it up and then send it to Ellie or you. I'll send it to both of you.
>> Yeah. That'll give him time to get settled in a little bit and be familiar with what's going on and and um >> and he'll have Bavarian blast that weekend already. >> Yeah. So, he might be tired, but that's okay. >> When is Bavarian blast? >> Would be the 16th, 17th, 18th. 17th,
18th, 19th. >> So, yeah, he'll arrive and the party will begin. >> Okay. >> He's invited to come to that welcome party. >> Yes. Oh, yes, definitely. Both the welcome and the farewell. Okay. They're welcome to come
>> and they meet all of us. Perfect. Nice. >> Then friends of the Sister City Commission as well. >> Oh, nice. Okay. Great. >> Yeah. So, um and then it's typically for um new members, it's potluck. We usually bring potluck and then we order a few things from um KGO.
>> Oh, was that >> for Yeah. >> Yeah. >> And we pick up the soda. >> Yeah, we pick up the soda. All right. Any other questions about for that? If not, let's look at old
business. Um the Brown County Historical Society Museum Summer Program. Um is there an update on that from Ellie and Carolyn? I was just talking. We need to firm up the date. I have one thing I wrote in the minutes doesn't sound right. We
didn't put it on our calendar. So, we're not positive. We think it's the 11th. >> It's going. >> So, I will call them and firm confirm it. >> All right. She's out right now anyway. So, we're I mean, we couldn't do anything. There's nothing to get it planned, >> but we have ideas and we know. >> What month did you think that was in?
>> Oh, in August when we had our broad stands. Okay. I remember that now. >> Yeah. Broadstone cross. All right. Well, we'll put that on the agenda for next month and then we can um look at that as well. >> Um advertising and promotion subcommittee marketing plans. Do you
have an update, Lori and Tamara? >> And I see that you presented a draft um as well for people to look at. >> Yeah. So, we um got together to kind of look at that first draft. It was really maybe too comprehensive. It was a little bit maybe much for what our needs might
be. Um, so then we did kind of a paired down draft. And that's what you have here in draft number two. Um, and it doesn't mean that we have to do all the steps all of the time for everything, but just kind of having some kind of an outline to be able to say, okay, this is kind of where we would like to go and the the types of things we might want to
remember to try to do for certain events to get the word out. >> Okay. >> Did you have some thoughts? Well, and I I think to being new to the board, you know, we're we weren't sure. Maybe some of these things are already in place or that you're doing, but we didn't have a checklist to reference. So, even for
ourselves, it was just helpful to kind of think what should the process maybe look like or what's a good way to, you know, go about this. So, just kind of put some ideas out. >> I think um go ahead. I think it's nice to have an outline, you know, because,
you know, members come and go on the commission and then we kind of take it for granted, I think, that, oh, someone's going to do this or we've got that or I've tried it. So, >> I mean, I applaud you for >> putting it on paper. >> And your target audience, that's really good to have all that written down
there. That's excellent. >> I think um Did you get a chance to look at it as well, El? >> No. >> Okay. So, um and neither did I to be honest. Okay, >> that's fine. Um I think um we'll give everybody another month to really look
at it and then make your notes on it and next month we'll talk about it more in detail um from our persp as those from us that have been on the commission for a while um as well as those that are new to the commission and come and probably pair it down.
>> And this is totally a draft version. So yeah, there's lot of leeway for making change. I did want to mention one of the things that we talked about was wanting to reach out to the outgoing um uh outbound uh exchange person because it'd
be fun to do a little Tik Tok style video of them like trying to sit on their suitcase and fit everything in it, you know, like that kind something cute would be fun um to say, "Hey, best wishes and you know, oh kind of thing, whatever." Um, so I don't know if I
could we could contact that person, ask them to send us a little video, something we could post on Facebook just saying our person is leaving. >> So cute. >> That's an excellent idea. Yeah. >> Same thing with our German person to have him do something similar and oh, he's coming look looking forward to
meeting him. It'll be Bavarian Blast weekend, you know, whatever. So again, promoting. >> Yeah. >> Um, all of those things. So if we could have contact information for that person if that's appropriate. Well, >> used to have a photo album and we always had them do a couple pages. Um, the
outgoing um, and I don't even know what happened to >> It's in the basement. Isn't Isn't there a basement place where where we have stuff? >> I mean, we do we Kathleen, do we have a basement place? >> We're not sure. I asked about it and and nobody seems to know where what happened to it. So, we do need to pick that up.
Although I do know that we've had several that have come here and they've done very nice presentations that we shared at the board that have been um also been on um videotaped and stuff so people can um experience that or those that come back from Germany as well. And
it's kind of neat to see what they all learned and did and experienced while they were gone um over there and what they experienced while they were here before they left to go back to the States. Well, just a thought is maybe we could put this on next month's agenda, you know, maybe we could look at uh
buying them u tickets for the Bavarian blast so he can go. That's a good idea. >> You know, from the commission, you know, put it on the agenda, you know, for June that we buy him a a 4-day pass or something. >> I was thinking of getting him a job attending bar out there then.
probably >> we'd like them to partake or to >> enjoy the culture, >> you know, but let's give them a let's put it on the agenda and discuss it as a commission if uh you know how we want to handle that, >> you know, for June. My recommendation
would be if we do that, let's do it for the host family as well so they they can take him and >> and um you know be there and >> the especially since he's just going to be here a few days. You know, it's he's not going to know a lot of people at that point yet. >> Yeah. Well, let's let uh put Lisa put it
on the agenda for next month and >> and then we'll >> we will get him on for take action. >> October 5th for we've done that with our kids. Put them on. >> We want them in the parade. That'd be another subject, too. Oh, >> you know, then we're probably going to need a vehicle. >> Oh, yeah.
>> Probably go in with the Narn float if you wanted to. Oh. >> Oh, that would be awesome. >> That probably be fitting for him. >> That would be >> Oh, that's nice. Well, then >> Well, then we probably should start thinking about making up a name tag or, you know, you know,
>> some door placers or something. >> Have a trailer that the ones that don't want to walk just sit on and then >> sure, >> some of them walk. So, >> but maybe we can make some poster boards up. you know, >> you might want to check. They might have one of those magnetic ones where they
change the name. I for some reason it just seems to me that we have >> uh that available, but we need to update the name and so on. >> Where are those car ones? >> We'll need them anyways for October >> in your house. >> I just said in the basement. >> Are they with you storage upstairs? I
>> Are they upstairs? There's a car storage location here someplace where those items are. Yeah, we should make I think it'll be a good opportunity. >> Come and visit me someday and we'll go on a hunt. >> We'll go hunting. That's a good idea. So, >> Jane, could we have could Tim and I get
the contact information for both the outgoing and the incoming folks just to see what kind of a video they might be able to make? >> Yeah, we can get that um once they get here. Um, typically they have a phone that we can get used to get a hold of them as well, but I think >> before they get here in advance. So
maybe we could ask folks that are coming to the >> even just an email. >> We can just email them and say, >> you know, >> send us a little video. >> And do we have a Facebook site already? I don't know. >> The I think it all has to go through the city. >> Goes through the city. >> Oh, through the city. Gotcha. That's
right. >> City site. >> So like the exchange student that's in Germany, when they come back, do they >> do a presentation to show Yes. what they did and stuff like that? Yep. Okay. He'll do that at
>> well he'll be back when >> August >> probably in our September meeting. >> Okay. >> Um >> last year there was an excellent one. She had a PowerPoint presentation and was here and yeah it was >> very well done. >> And then they write some letters I mean
uh the journal a letter to the editor and sharing their experiences while they're there. Okay. Any other discussion? Anything else that we would need to ask to have? I'll get those emails and try and get both of them to you guys. Um
and we'll take care of that. No, I lost my I lost my page here. Okay. >> Um that's old business we' finished. Yeah. So,
okay. So, is there any new business? Um there's a budget request for um 2027 that was put in and Lisa took care of that. Um she had me review it and then um I okayed it. We're asking for $3,570
um as part of our budget. Um, and that was submitted and I'm not sure when we find out when is the budget. >> We will be doing that here in June into July. >> Okay. Okay. >> So, but they're going to be scheduling it for there's a deadline to submit all
the applications into June. Then we will have a review process. >> Okay. All right. I wasn't sure um that was when it was going to be. So, the next thing we have is announcements for the Cashwise Broadstand dates. They
are Tuesday, August 11th and Wednesday, August 12th. And um we host that. Um there's a signup sheet you can sign up to help. And then I'll be there to set up and to um tear down plus uh help wherever there's an opening as well. Um
we do make some money from that. And um he'll be here. So we uh typically if they're here during that time, we ask them to um be a part of that as well. Um so that people that come around get to meet them and visit and and stuff like
that. So um and I think Lisa has sent it out. There are still openings. We need some grillers. We need some um others. Both times we need grillers, but we still got time to go. Okay. um for that.
But and I'll remind um Carol um Lisa um has she sent it out to the friends of um the commission. >> She must have because some of the friends are have signed up >> Jim Bartles and Mr. Seab Booth and yeah
some folks >> Yeah, they must have >> have helped out have joined have signed up already. >> All right. But sometimes we'll send another reminder to make sure we can fill it. I got to get some I'll check on the supplies to make sure we've got enough of the boats and enough
of the other stuff that we um onions and a few other things that we add to our brought stand as well. Um is there any discussion on that? If not, the next meeting for the Sister Cities Commission
will be on Monday, June 1st at 5:15 p.m. in the city council chambers here. Is that Can I have a motion for adjournment? >> I make a motion to adjurnn. >> I second. Those in favor?
>> I oppose. Meeting adjourned.