Okay. No, that's a Monday. That's >> Good afternoon. The Sister Cities Commission meeting June 1st, 2026. Uh bring the meeting to order. Uh I'm John John Borick, vice chair for uh
sitting in for Jane Mie Haly, who is not absent. She is next to me. She has a little bit of a voice problem. So, uh, if we could go and start with roll call by introducing yourselves. >> Lorie Juel, >> Ellie Sweeney, Carolyn Marty Smith,
>> Larry Mack, >> John Borwick, >> Tamara FTH, >> El Wagle. Okay. Well, uh, we'll start with the approval of the last meeting minutes if everybody
has had time to look at them. If not, take a quick look at them and uh and then we'll take a motion. >> I'll make a motion to approve the minutes. >> Second. >> Okay. Motion has been made and seconded.
Uh all in favor? >> I >> opposed. Carried. So next we will go with uh the financial report. um
financial report for the let's see here for the general fund. Yes. Okay. We take a look at that. Uh doesn't we have one expense on there?
Um 25957 and what was that for? uh recognition award and the plaque we gave to the relops. >> Okay. All right. I think a little correction, John. This is it's for the special funds.
So, you have to go the special funds ones is listed first. >> Okay. >> Which is the plaque. >> Oh, okay. There we go. >> So, we look at that. Um we had expenses
there um 21123 uh with a ending balance of $1,457.97 uh >> and that okay that seems like the uh we had to reimburse the flight for uh Bloomberg which was you know right
now I think airline tickets are kind of expensive so that's probably why it's that high and then a stipend also of $150. Is there any discussion on that? If not we need somebody to approve it.
>> I move that we approve the general fund and the special fund. I second. >> Okay. The motion has been made and seconded. Uh all in favor say I. >> I. >> I. >> Opposed. >> Carried. >> So now we have um item five.
Um the Hansios cultural exchange program. Uh the host family has been confirmed. um Germany for our Yes, for Germany. And uh the dates are here
and it says yes, we've uh the airline ticket has been purchased and re reimbursement has was prepared. Uh anything else we need to do with that? Okay. And then we have uh the inbound Hansios intern, Jan Rosenberg.
Uh July 13th to October 5th. Uh he has already submitted his visa application. Is waiting for confirmation. Um I believe he's going to be working out at the new home country club. >> Is there anything anybody needs me to
tell him about that? Anything special? I I because this is the first time the country club's hosted. So, I'm thinking I should talk to Tim about the we're going to ask him to do like rotary speeches and those kinds of things. Is somebody going to handle that
for him? No. But did somebody else want to handle that for him? I will handle the Tim part getting that and making sure that it's okay with him because I'll just explain sometimes that Yan won't be there and >> the flexibility. >> Yeah. And I'm sure that that's not a
problem. And there's nothing we can let I told Tim he can teach him to be a bartender. Let him do some cooking cuz he expressed interest. Let him drive the big giant lawnmowers which I'm sure he'll want to do. Tim said not the law.
Yes, the lawnmowers. He'll want to do too or not. >> Would be really fun. And there is on days like today because we have a a tournament out there. So that would be You're right. I'll I'll tell him that. >> And like we're going to ask him to do if
he's here for October Fest or Bavarian Blast, we're going to ask him to be let off for that kind of stuff, right? >> We agree. Okay. Does anybody have an inn on Bavarian Blast? >> I got tickets lined up already for him. >> Perfect. So, and do you need him to be a bartender anywhere?
>> They talked about having him work in the merchandise. >> Perfect. That's exactly what we want. That'll be great. So, do we need tickets for his host family or just for >> Is that what Bob said he would get? So, that's >> somebody has donated >> they're down. >> Yeah,
>> we could bring that up. Okay. >> Okay. Um, and we have an update for the host families for >> Is that firm? >> Well, that's I I spoke with um uh Shelley Pearson and she said she didn't know how she got on the list to be a host family.
>> So, I said, "Okay." She goes, "Not that I wouldn't want to be one, but that that wasn't something that she had understood she had expressed interest in being at this time." >> So, we don't have a problem with it. She's okay. >> How do we know we got >> She's not being a host family. She doesn't know how she got on the list.
She doesn't know. Yeah. Yeah. So, you said that their neighbor is somebody who neighbor to Bob. >> Yeah. So, maybe Bob thought they had expressed an interest or maybe I don't know. But she's she's like, "Oh, no. That isn't something that we can do right now." Not saying we wouldn't want to do it in the future, but she goes,
"How do does someone even apply for that?" Because I definitely didn't apply for it. I was like, "Okay, I don't know. I'm new to this commission. I think I want to find out what is the process for applying to be a host family." >> We usually just talk to people like Jim Bartles. I I mentioned it to him again,
but I will absolutely I didn't know it wasn't firmed and I will absolutely firm it up. They're going to be gone for part of the time that Jan's here, so maybe we can get him to do as long as there's nobody else besides him. do the first part and then we definitely we need another host family besides
>> unless Jim wants to do the whole thing. >> I don't know. Yeah, I don't suppose it would matter to him. He's been a host family for us lots of times. >> And Yan is a I don't know if it's I think it's probably Yan, the pronunciation of his first name. >> Um if Yan is an adult, I mean, yes,
>> he maybe doesn't need to be hosted when they're out of town, for example, or you know, that kind of thing. as long as they feel comfortable having him there without >> I'll talk to Bartles tomorrow. Okay. And then I'll get it to Ellie to get it in to you guys. And but he's the only one I know. I don't have another >> So we're going to have to find another host family. We are.
>> Is that what you're >> That's what I'm hearing unless Bartles do it for the whole time. I don't >> unless they do. I'll ask that question >> because you said Nathan and Shel. >> They're not interested. They didn't sign up. >> Okay. >> So I don't know how their info got on the list. >> Webs they've done it for us before.
webs or services area >> services. Yeah, I forgot them. They've done it for us before. Somebody else want to contact them. Otherwise, I can do that. >> I'll do >> Yeah. Okay. Yeah. Yeah. You're out of it. All right. I will. That's what I'll
do tomorrow. I'll contact all three after golf and giving blood. So, don't worry about me. Um so, I will get all three of them contacted. Great. >> And then we'll see if we what we have. And if if that doesn't work, then let's get out there and right
>> beat the bushes to find out some more people. Not us this year. We've had a >> And typically if you have two host families, how long is each? >> Six. Six weeks. >> Cuz we used to do three and that was actually moving them way kind of fast. We thought they'd only stay with us a month and you just get to love them as a
family member and then they'd be gone. So that was hard for us to give them up >> when we didn't want to send them to the new place. But anybody have any other names besides those? >> No, I'll think on it. >> Thanks. Let me know. Text me or
>> All right, Carolyn, thank you for taking that. So, then we have old business. Um, we have the uh Brown County Historical Society Museum Summer Programs Subcommittee update.
>> Yes, we did confirm the date on that because we were a little up in the air about it. and is Thursday, August 13th, >> right? That's >> Thursday, August 13th, and it's from 9 to 1. And um Christina is just now this
week back at the museum. So, we will start working with her on that, but it's going to be pretty simple. >> Yeah. >> Just gather the the things that we need to make Spzel and we're going to do it. >> We are. Somebody said you're making Spzle. I thought that was a pjorative
way to say it to me. Um, and >> we'll have Yan there for him. >> Yeah. Oh, that would be fun. >> Yeah, he'll be here. >> He'll be here. >> And the publication committee, we got we have KYC coming to interview about the small museum. So, I'm going to try to
hook us in with that 100% so they can do an article for the KYC Mano paper, I guess, is what it is. Or maybe it's TV. TV. It's TV. Okay. Yeah. Anyway, is it okay? We'll try to get that going. That would be good. A little publicity about
Sister Cities. And we have eggs coming from Bayick, Tony. Yeah, >> he's giving us eggs. >> Nice. >> Yeah, we thought that was pretty cool. >> All right. And then uh the next item is
the advertising and promotion subcommittee >> marketing plan update. Lori Tamara. Yeah, it's a a clickable document if you want to open that. Um, just to take another look. Um, we took the first
draft and really just condensed it a lot. So, in hopes that this might feel a little more doable for the average programming that we need to promote. >> So, we have to work on a a budget amount.
What need to know about you might need for a budget amount? >> I don't know. We haven't figured that out yet. >> I guess we didn't discuss that. We were didn't realize that was something that we'd be
>> Yeah. Here on what they were going to submit to the city council for our budget, I I copied it because I didn't I knew I wouldn't remember the numbers. So we they had budgeted in there $315 for advertising. >> Okay. >> If there's already a number we can work
within that number >> because most of the things are >> okay. >> We need >> Sure. >> We'll need to vote and approve it. And >> right both of those. >> Okay. Yeah. We missed one last time.
the uh yeah the sister city's letter budget request for 27. >> So we're going to have to do two motions. Just one motion to approve the u okay the budget request >> to the city.
>> All right. Is there any discussion on that? I would move to approve the budget request that will include the $315 for the advertising for our advertising campaign. >> Do we want to have a total on there
maybe? >> So, the total is $3,570. >> I'll second that. >> Okay. The U motion has been made. Seconded. Uh all in favor? I >> opposed. I guess it's carried.
>> I think we're on to new business then. >> Question about the marketing plan. Does that need to be like this is just a draft. Does that have any discussion or any things or red flags or anything that anyone feels like we need to hone it more or make any additions or changes or
anything along those lines or does that need to be adopted officially or anything? I don't know what the process needs to be. We have to pass or make a motion on any of that. >> Well, could we have Lisa put it on next month's agenda for a formal adoption? >> Okay.
>> All right. >> Okay. >> I did have a question where somewhere we were looking about a logo. Do does Sister Cities have a logo? >> I don't remember or No, >> we got the >> That is the logo. >> I think that's what we're using. Yeah. >> Okay. cuz where somewhere along in here
you said do we have a is there a national logo or where was that? I can't remember. >> Um >> yeah I wore it special tonight so >> nice John. >> All right
here branding develop consistent vis visual identity logo usage colors messaging sister cities uses a logo on their letter head. Is that what we use? And so is this what we use as on our letter head? >> I believe so. Yes. >> Okay. That was it. Okay. And we can get
that from Lisa. >> She'll have it, I'm sure. Great. >> Yeah. >> Okay. Then we can go on to new business. All right. And that would be we have to plan a welcome reception for Yan.
>> Okay. I have that. >> Okay. >> Um they're not they're not open on Mondays. Okay. So, we chatted and changed it. So, Jan is coming in on the 13th, right? Um, and we wanted to do it. We had it set up for the 20th. That's
that Monday. And they can't do it. And so, there was nothing else that seemed to work. And so, we finally settled on 28. Party at the kegle. It's Tuesday, 28 July. >> July 20. >> He'll be here a week. I figure he it's a
little better anyway. Let him be in town for a while. By that time, he'll have a car and he'll be at his job and he can invite the people that he meets and host families and stuff like that. So, put down Tuesday, September 28th. That's the date I booked it for regular time. >> At July,
>> I said July 28th July. Tuesday >> at >> at the Kaggel. >> At what time? >> And we usually >> six is when we >> six, but we used to do our >> but we don't have a meeting that we do before that. So, it should be just >> six is nice. Like people show up around
5:30, bring snacks, and we get set up, and then eat at 6:00, and that works. Does that work for everybody? >> Is that a potluck? >> Yes, but we order food, too. >> Yeah. >> I know. I won't be here. >> Oh, okay.
>> All right. >> We need a volunteer to pick up Yan from uh the MSP from Minneapolis uh terminal. Um, we do not have flight details yet. All right. >> I can do it.
>> Jane said that she can do it if we uh if we need her to do it. >> I can do it. >> Okay. >> I'll be a backup like we were last year. >> Okay. >> And then Terry ended up doing it anyway. >> I know I'll be around. >> Okay. that.
>> Well, if something changes, >> Dane will pick up. >> Get the information. >> Yeah. As soon as we get the information, um then we >> All right. Okay. >> Jane, could we um from the marketing
committee make a big sign that says welcome and and like put balloons on it and have it be a little bit embarrassing on purpose so we can get some cool selfie picture type things. >> That's cool. That's excellent. bring that with you to >> email him now and let him know.
>> Okay. J said he's going to email him and let him know that she will be picking them up. So, >> can Tamara and I also have the email addresses of both the one that's going to and the one and Yan cuz we wanted to get some prevideos of them like packing
and those kind of things before they go. We've never even thought of those things. Mhm. >> Well, and um our first guy, Samuel, goes out in June. >> Mhm. >> June 8th. >> Yeah. >> Next week. >> Next week. >> So, if we can email him quick, that'd be
fun. >> Thank you. >> Nice. Nice. Emails. All right. We'll make sure we get the emails for And then there's the Bavarian Blast Parade that we want Yan to be in the
parade. We have So, how do we enter them in the parade? Uh, we going to put him in Terry. Um, Johnson, we used to get Karen Riff's car. >> Okay. >> Karen, she's not a relic anymore. You know what I mean?
>> I can contact them. I all the time. Okay. >> Had an idea last time about being with the Narin. >> Yeah. I said that he could he could ride with the Narin. >> That's true. Then we wouldn't need to get a convertible. That's or the the >> You have to get enough and they can ride even >> cuz we usually have a semi in a trailer
that some of them sit on. So he could always >> Can we put our on that semi? >> Oh, okay. Do we need to get the thing fixed and metal one? Cuz where is it? >> Signs. Yeah, they're they're up. Uh
>> but maybe we don't need to city administration. >> We don't need to have that expensive. He's going to get to write it for you guys. Would um >> poster board >> poster board work for you on there? >> Just so >> couple poster board signs. >> Yeah, that'd be cuz it's expensive to we
do it every year to make the sign out of metal and then of course my car was plastic. And >> you attach the Narn banner on there and >> Oh, that'd be I think that's darling. I like that idea. >> Yeah. just like 2026 sister cities. >> Yeah, I think it'd be a good
>> talented want to make a sign that says Yan. >> Oh, okay. That'd be fun. >> So, having use the welcome sign, >> redo it. >> You need to let us know where we need to be of what time and stuff.
>> I think usually that Sunday we meet a great start. Noon. >> Noon, I think. Right. They line up in the back though. That's where >> Yeah, we usually Well, we usually have a pop-up tent right from the grand stands. That's our >> That's even better. Yeah, that's better. >> And that's usually where we meet cuz the
trailer parks right there and we just load right there. >> And usually we meet 11, 11:15 just to make sure everybody's gets there >> cuz we usually do a group photo before we take off.
>> What day is it going to be? The >> July 19th. >> 19th. >> Yeah. Oh, so why don't you just be in charge of him that day >> just to tell them where to go and what things to do? >> Yeah, that would be >> the marketing and promotion committee
will make the sign. >> Nice. So, we'll figure that out. >> Yeah. >> All right. Well, that's that. >> All right. And then discuss purchasing Bavarian blast tickets. Rion and as host families, I think that we have that
donated already. So that's not anything we need to deal with. >> Lisa emailed us all that Bob Webb was interested to purchase tickets for >> him and his host family. >> Be Bob Webb if we can force you. >> Al, you said maybe about having him
maybe be a volunteer worker possibly to help a little bit. So >> they said the merchandise tent. >> We can probably need somebody. >> That would be wonderful. >> You probably have. So, we just need like time frames that he could
>> he's going to be out there every day for it or >> see what his see what he's his interest is I suppose. Ask him in July when he gets here. >> Yeah. >> I don't think we've ever had we just had him like work a shift is how we usually did it. Not tending bars I don't think
at her at Bavarian Blast. >> But he can be in the >> Yeah. I mean, anything we can get him to do. That's the fun part about being here. that kind of stuff. We really want to stress that for him. >> Oh, he's going to meet a lot of people that way. >> Yeah, he will. >> Yeah.
>> Yeah, that should be a good time for him. >> So, who who needs to contact somebody about getting him in the parade? Is that John? Where you going to do that? >> Al's going to do it. Al's going to do it. >> And it doesn't matter if he's >> He's just going to be on our floats. >> Jump on that. So, basically,
>> anybody back. >> Okay. Okay. So got it. >> I just got to let the group know that he's >> coming with us. >> And I'm the president, so I okayed it already. >> Oh, good. >> They have no choice
>> for offering. That's dovetail. It makes sense. Makes a lot of sense. >> Mhm. >> And we have the uh rat stand coming up. We have the dates for that. August 11th, August 12th. Um, we have some gaps in there yet. I'm going to be putting my
name in to fill a couple of I got I think I got bumped out of one somehow. I must have doubled up with somebody else. So, I've only got like a 1-hour shift >> that I did. That happened to me, too. I had signed up for extra, but they said they didn't need me. So, then they just put me for one hour and I can grill
longer than >> what I had. She only put me in for one hour and that's how come we can't sign up for that right online. We could >> Lisa to do that and then I think that's where you get cross that could be. >> You're right. There's several that show up at the you know miss. Yeah. So if
that'd be nice we could do that but that's something that Lisa would have to >> so you'll let Lisa know. >> Just get a hold of Lisa. Email her >> and uh and she'll get you on there. Uh our next meeting will be July 6, 5:15
here at city hall. And I thank everybody for putting up with me. Uh and then I we call for adjournment. >> Oh, I make a motion we adjourn the meeting. >> Second. >> Okay. Motion's been made and second to
djourn the meeting. Missioning adjourned. Good job. Good job.