good afternoon it is 5:15 p.m sister Cities Commission meeting Monday April 7th 2025 first item will be to do roll call uh if we can go around the room
carolyn Marty Smith Ellie Sweeney Larry Mack Ron Wendiger John Vorwick Ryan Felson Kathleen Ber so looks like uh Dick Seaboo and Tony Bernick are not here as
commissioners would that be correct correct okay all right item three would be election of officers this has been tabled uh since the since January so Tom Schmidz uh resigned um to
be a city councelor for the beginning of the year um and we do not have a full quorum tonight but how do the commissioners feel about uh is there anybody that would like to be uh the chair of the commission
i make a motion that we table it once again well at some point in time we're going to have to decide but do we want to wait till we have a full quorum for discussion to not leave anybody out i don't know if Yeah I don't know if
that'll ever happen that we'll have a full quorum maybe not but Dick Seaboo has been vice chair before he should be here he should be here I think kind of and the new guy not here well yeah we kind of need attendance too you know to be consistent
you know would be I mean we can try for May i mean I can fill in tonight if everybody's comfortable with that as an acting chair but I would suggest between now and May perhaps you contact the other two that aren't in attendance if
they'd be willing to take one of those you know that office and that way if that individual or individuals aren't able to make it next time at least we would have some assurance from them that he'd be willing to accept the position sure that's a good idea
so I guess I'll look for a motion to uh for tableabling it i move I did i already did so we have a motion do we have a second i'll second it so we have a motion and second to table till May and then to have communication with the
other commissioners if any of them have an interest to be the chairman or from vice chair to chairman or or to become a new vice chair but we will try in May again to get this done all in favor signify by I I opposed
motion carried item four would be uh 4.1 would be approval of the minutes from the March 3rd 2025 sister cities commission meeting what are your thoughts did everybody have a chance to review the minutes
i would move to approve the minutes i'll second that so we have a motion and a second to approve the minutes as presented any discussion all in favor i I opposed
motion carried item five would be the financial report for the sister cities for March 31st 2025 end month uh looks like we're
sitting good no major no transactions no transactions uh it's up for well looks like we've got the flight flight for uh Martha Bog and tribal
stipen so for a total of 240701 was dispersed but uh that's all I'm seeing so guess we'd look for a motion to approve i'll make that motion second so we have a motion
and a second to approve the budget or the financials as presented any further discussion all in favor signify by I i opposed motion carried item six would be the Hans Joseph culture exchange program
so the 6.1 would be the outbound Hans Jose intern Martha her dates intern dates are May 26 through August 15th anna Maria has notified Martha will work at the Danube office helping organize a
big event in July uh called you melt okay again okay concerning environmental issues a
second location will be announced soon so we've it's good that we've got that in place and we've got uh our inbound intern Samuel Coups his
dates are going to be September 2nd through November 24th and Shell's Brewery has agreed to host Samuel's for his internship he's looking to be into like assisting as the brew master for to
expand his career and Samuel has concerns related to possible complications entering and exiting the US due to reported Europeans being detained sister Cities International has been contacted for guidance on Samuel's
concerns and host families are being cons uh considered i had I I had reached out to Lisa with a couple possible host families and asked her to share his resume and and thoughts and his interests to see if there would be
anything of like and Lisa said she had one other party contact her about a possible host too but I don't know if any of the other commissioners have possible families or you know to maybe we can get information from Lisa to help
assist it but just trying to be proactive until we get a confirmation that we can get a couple host families any discussion I guess on the inbound or the outbound so we might possibly need two places one
for male one for female am I saying that right no no just one for a male one for a male but they have two six week two six week peri periods so we'll keep uh we can ask Lisa maybe to report back
for May if she's if anybody's committed yet but I think in the meantime we still got to keep asking and you know just that way we have a running list for potentially for 2026 you know of possible
families so I can go on to item seven here old business it would be the German language day camp carolyn Smith LA Sweeney and Jane Mayday Hulky u maybe you know I wasn't here so we didn't really have a chance to work in it but we will work on it now we'll get we'll
get something done before the next meeting for sure and we'll get information out right he did not yet if he did he picked it when I was gone and I don't know what time he did not pick a time there we go so you three will get in contact and
it just I didn't want to do anything by myself and they were out so okay we'll just get it together we will all right we'll look for a report in May then on the for the old business and item 7.2 is the broad stand so it looks like we have
Sunday June 22nd 2025 and March or excuse me Monday August 25th uh 2025 only dates available there were three dates I could pick from and that's all that was left when I was there so I
didn't Yeah i didn't have any choice they were all filled in i was like so I took them okay we've never done a Sunday might be good we've never done a Sunday that that could possibly be really good i don't know okay so um so
it looks like Lisa's attached a work schedule so we can we can email if if all the commissioners can take a moment to um look at that and then um email Lisa back with some possible times because we're going to need some sellers
grillers and open and close and if we can try to work on that in by May so we kind of know for June where we're at any other discussion on the
broadstand does anybody know where all the signs and all the stuff was keith Keith I don't know where Keith had at it or if he's storing it here at city hall the signage i'll check with Lisa and follow up and then I'll make sure we got the trays and everything ready to go for and
gloves and let's ask tonight well we could ask maybe we could ask Keith's daughter tonight as as well and see if there's at the house maybe he had them so we'll work on that and then I guess
we'll move on to number eight new business uh report by the NARN to hear their trip to Alm Germany and doesn't look like we have anybody from the Narn here tonight it's a bit of a pretty rough trip yeah i mean maybe they're still traveling it's
It's going on three months in the country oh that's while they're masked right uh I'll follow up and uh I know that I had talked with the contact person and she had suggested that she could come in
April uh seeing that she's not here I'll follow up and see and confirm that um she would do a report or somebody would do a report in May yeah that'd be wonderful and then uh item nine so as
the announcements we have a recognition award reception will be held at the Kickle Club following tonight's meeting and then uh and Keith's daughter did ask me she probably won't be there until 6:15 because she has to show a house in
Portland and she asked if that was okay and I said "That's fine that we would u probably just visit anyhow or stop start the meal till she got there." Sure that's Kim okay we we can adapt yeah we'll adapt
we're flexible concerned that it wasn't going to work because she's going to be late and she wants to be there so I did see that the friends of the comm friends of the sister cities commission was also included in the email to be invited so good hopefully we have a a good attendance we'll find out back John yes
and the food did you order food actually yeah uh uh Mona called me okay oh nice she's on it ouch okay all right and then uh
either Yeah and 9.2 would be the the next meeting will be held Monday May 5th 2025 at 15 5:15 at the city hall conference room so we have and if any commissioners ever have anything they want discussed we can email it to Lisa
and she can put it on as an agenda item and we can discuss it from there but that's all I've got so I move that we adjourn the meeting meeting adjourned