Welcome to the Sister Cities Commission meeting. It's Monday, August 3rd, 5:15 p.m. City Hall um council chambers. I'd like to call the meeting to order and we'll start with roll call. Lori Juel, Ellie Sweeney,
>> Larry Mack, Jane Mayday, Hokei, Tamara FTH, >> Tony Bernick, El Wagle. Okay. All right. So, has everybody read the and gone over the meeting minutes from
Septe uh July 6th? >> Yes. >> Yes. >> Are there any corrections or additions? If not, I look for a motion to accept. >> I'll make a motion. >> Second. >> All those in favor? I
>> oppose. Motion passed. Um the next thing we want to look at is our financial reports. And um nothing has really changed since last month. Um we had no expenses.
And so when we look at um the special projects fund, we stand at um 7,33975. And when we look at our general fund, we're at $1,182.97. So there has been no change. And of course, we'll have the broadstands coming up, which will add to that as
well. So um any questions, questions, additions, changes? If not, I look for a motion. >> I'll make a motion to accept the minutes. I'll second for the financial report. Sorry. I'll second. All those in favor? >> I
>> oppose. Pass. Um oops. Sorry. Um Samuel had sent his first um letter from Germany and it was included in our minutes. It looks like he's having an okay time and getting
along just fine over there. He's venturing out on weekends even when his host families aren't around and taking in as much as he can. So, it really looks like everything is going okay. He would have changed. On the 24th, he
actually went and the 27th he started his last little stint um before he comes home. So, I know that time >> Oh, wow. >> really goes fast >> when um they're gone and [clears throat] um stuff. So, and our inbound is here
and he goes by Rosie for those of you when you meet him. I was hoping he'd be here tonight. I invited him, but they were at the lake this weekend and he didn't know when they were going to get back in time. He will be at Wednesday's reception. Um, I will not be there. I have another commitment. But I did get a
chance to um talk to him at the country club. He was cooking and he's loving it. He said everybody is so nice and he's just having a great time. So, I think things are working out. He's with Brian and Mary Lou for the first six weeks and then he'll go to Jim and Connie Bartles
for the second. >> I was glad to see they could line up some other things for him with his interests that's not lined up. Oh, never mind. >> Yeah. [laughter] Um, one thing that we have to remember when you host, you have to stick to what
the visa was applied for. >> Oh. Um, not that probably anybody will know, but we had a trouble this time with him getting his visa and so deviating from that um just kind of isn't what we um want to do. But um
>> so even like ride alongs, they can't do stuff like that. Oh, for goodness sake. >> Well, okay. Yeah, >> good to know. >> Yeah. So, there's going to be um I think um Kathleen [clears throat] was going to reach out to services and to um about
that. So that's the last I heard. >> Okay. >> All right. And then um [clears throat] so that's it for the exchange program. Old business under old business. We have advertising and promotion subcommittee
marketing plans update. We had that update in here. I think didn't we ask for last time for it to be moved to be approved? >> Yes. >> I think we tabled it >> so we had more of a quorum. Okay. >> Put it on for this week for for this
month to be approved. >> Okay. So, let and it's not. So, let's put it on in the minutes. Ask for it to be put on next month's agenda so that we can um finalize that and get that off or because it's ready to go. I don't think
>> unless there's any discussion that anyone has around it. That's what I wanted to make sure there was a chance for people to talk about it. >> Accepted um by the majority and um the ones that aren't here have also been in favor. So, we need to move that to the agenda for next month. And let's
>> I swear I put that in my notes to to Lisa and also I had put about talking about the kiosk and I see that's not on there. >> Yeah, I see that's not on here either. And um >> I don't know how else to ask other than [clears throat] >> 7.3 Joseph Park kiosk updates. >> Oh, I didn't see that under new
[clears throat] business. Okay, never mind. I won't say that. >> I do have a question about the promotion plan. Um, since we won't talk about it till next month and the um, broad stand is now, how many um, posts can we put or ask
Lisa to put on the um, city's Facebook page for get letting people know, you know, that we're going to be at the broad stand like one a week or one every 5 days or one every 3 days. Like how often are we allowed to do that? >> Well, and I thought once it was out there, it stayed out there, but I could
be wrong. Well, on Facebook, if you don't update it, like goes into people's old feed and then they don't notice it, you know, like we're always putting new things up to keep people's attention. Um, also >> I know if we make a little video saying broadsand, get your BRZs here, you know,
that could catch people's attention, too. I know it has to be approved through the new cat folks that Steven has to do the edits on it or whatever, but then she could post it as a real. It's just a different way instead of a a stagnant um picture on Facebook, it's a
video and then it gets more attention. I just want to make sure that we don't miss our opportunity to advertise for the fact that we're doing the broad stand. >> Maybe uh you know for Wednesday's you know maybe we could ask uh Lisa tomorrow to send a reminder out for the welcome
reception for Wednesday. Great. and also for the friends for the friends of the commission members and then also include you know them on the broad stand coming up. >> Okay. >> Well, you know >> the post for the the um welcome party
was just put out because it just got changed. Don't I mean but >> people forget but yeah >> but I mean I think it was just this week. >> Okay. >> Don't you was last week? >> Caroline just got it switched. Okay. Is there any um direction around how often
we can post on Facebook from this? >> There is and maybe we need that guidance from Exactly. Lisa. She's the one we' have to get the guidance from. >> Okay. If I reach out to her directly. >> You can reach out to her if you don't mind. Um I would, but I got >> Yep. That's everything's going on this week.
>> Okay. So, we have scheduled the welcome reception for um Rosie um to be re on [clears throat] Wednesday, August 5th. And like I said, I won't be there. So, um, make sure that, um, everything I'll talk to John. I'm sure John's going to
be there, um, to take my place, okay, and welcome him. And I'm going to try and get, um, something to welcome him, but I don't know if I'll get it in time. So, it might be at the farewell. So, like we did with the other one. Okay. Um,
we are going to move our um, meeting to Monday, September 14th next month because Labor Day is late. I don't know that I'll be back. I might be really tired getting back. I've been flying all night. Um, so I'll reach out
to John and ask him if I and let him know. He'll have to >> Oh, yeah. I'll be with you on that. >> Yeah. And Ellie won't be here. We might be both real tired. Okay. Um, so I'll make sure I take care of that. And then, um, there is plans for a
farewell reception and I would like to make a suggestion that we do it at the country club. We have the funds available. We can use those funds. I've already checked into it with Lisa and so we can use the general fund,
no, the special projects fund to pay for it. So, um because we won't be able to bring food in to the country club. So, I'm going to um reach out when we know for sure close to his date. Um we need to start working on that. I'll probably
reach out to Carolyn and we'll plan something at the country club and that way everybody he's kind of associated with through there can can attend as well if that's okay. Um, [clears throat] >> and then I just saw, didn't she just write that he's going to be able to extend a little bit longer till a
October 16th, was it? >> Oh, really? >> That just was in >> an email just came out. >> Yeah. >> This afternoon. >> Yeah. I'm behind. Okay. Well, that's that makes it even better. Now we know. >> That's great. >> And we can plan something for that week before. That means he'll be here for October Fest.
>> Yep. >> So, we'll need >> both weekends. We'll need to keep that in mind as well. All right. And um I will reach out to Bartles and make sure they know. Okay. In case they didn't get the email or something. All right. And
then um for the kiosk for the updates, does anybody remember what Carolyn asked? >> Yeah. >> Well, Carolyn was brought up about everything getting faded out. You know, there's really no UV UV protection. It's
just plexiglass, you know, and asking John and or I or whatever, you know, what the construction was and and I kind of suggested it's not in the best of shape out there either or if we could get more shade coverage over it to help it, but I have
not done anything in regards to that. But, uh, >> you know, >> the other thing is that she wanted to get some of the posters or, um, some of the banners, the old banners that the chamber was selling. And so, um, working
with Ch Sarah Sweeney from the chamber, they were putting out, you better get them fast because they're going fast. So, then I went and I did I did get four. >> Okay. >> They're going to charge us for it. They're going to send us a bill. You could get a set of two was $50. So I
think that's what I got. I got I got four. So I got two sets. >> Okay. >> And but I think they can be used to maybe as background or maybe we can somehow figure out how to use it as shade. I don't know. >> We'll have to see cuz I have the banners
>> and we're I think that'll be something that'll be more weather resistant. Maybe I I'm going to reach out to Lisa and get more guidance on how we can use our funds and maybe we need to look at something nicer.
>> Well, yeah. I mean, I'd be willing to try to get some estimates to try to have something designed or built, but then, you know, that could be a goal that we could budget for for in two years or, you know, down the line. Yeah. keep it as an action item and try to come back with something if the group or you know
if we find that we could use some funds to reconstruct a kiosk then we could uh you know make it an action item and to try to do it in the next two years or three years and have a goal to use some of our funds. >> Yeah. In the meantime, could we get um
maybe the um advertising and promotion subcommittee, could we figure out some wording to put onto some big posters and just have a few posters printed at like Kempsky's or some other printing shop in town and be able to post new posters in there just even though they we know
they'll get sunfaded in the next two years, but just to have something that's fresh and readable like a QR code would really be easy >> um to connect and then you don't need to have flyers or anything else because people can just go to the QR code and that would connect them to the website or whatever. Just a thought. >> Yeah.
>> Okay. Okay. >> So, I'd say try to work on it. >> Cool. Follow up on that >> cuz they know that we do need to do something and uh people do look at them when they're in town >> and stuff. So, especially when we have
big events when they check out all the different things that we have in town. So, um, we'll put that in the minutes and then we'll I'll, um, reach out to Lisa and ask her as well, um, how we can use those general funds
cuz I'm sure they're there to be used, not to just accumulate. Okay. >> So, um, for announcements, we have the broadstand coming up. We are filled. I will open um and close both days that we have it.
I will um also reach out to um Rosie and see if he can be there um on those days. Not maybe all day, maybe be there for a while to um um be a part of it and to introduce people to him while
he's here. Um is a good way to advertise a little bit too. So >> maybe we could ask Brian Filson to stop out and interview him a little bit or do something live. Have Filson come out for a brat. >> Yeah. >> You know, brought with Rosie or something at Cashwise, you know, and promote it with Cashwise and
>> Yeah. >> do something, you know, maybe he'd be willing to >> take a lunch hour and, you know, if Rosy's available, you know, spending his time. >> Yeah. Well, either that or we can get um
>> somebody Jim Bartles to do something as well, too. >> Um >> they do they do remote ones cuz we always do for the Narn for Fashion. They always meet us downtown where we're at and he does a >> Okay, >> a live remote. Yeah, that's a good idea.
Yeah. >> So, you want me to connect with him? >> Huh? >> Do you want me to connect with him? >> Would you please? >> Sure. at uh Tuesday I'm going to be a little I said 3:15 I might be 20 minutes late. I'm going to try to run across town to go vote and then
>> either one for the day I realize that one >> that's fine we'll we'll manage. Okay. >> Um it's not like it's the end of the world and so we'll we'll make sure everything
falls in place. It usually does. All right. So, the next meeting is again on Monday, September 14th and um at 5:15 here in the chambers and um I will
invite Rosie to attend that meeting as well. Um and he can give us an update on how things are going and what he's done so far while he's here been here. Um I think that would be good good for everybody. >> Madam Chair, just a thought for our welcome reception. Maybe we should make
sure that the journal knows about it this time cuz >> Oh, last place. Yeah. >> Yeah. If we should contact the journal for the media, you know, to come out and do an interview and get his picture in the paper. >> When you say welcome reception >> for the welcome reception at the on
Wednesday on Wednesday night >> because I've been kind of um referring to Carolyn as our welcome committee and I was told that there we don't have a welcome committee. So, I I just wanted to be sure I was on the right page there. >> [laughter] >> reception for Rosie on Wednesday,
you know, for talking to K&J or the journalist, >> make sure that they're on the email list or something to >> Would you like to do that as well? >> Sure. >> Okay. As long as you're reaching out um get it in one sweep and then um
otherwise, is there any other business? Any other announcements? If not, I look for a motion to adjurnn. I'll make a motion to adjurnn. >> I'll second. >> All those in favor? >> I
>> oppose. Motion carry. Meeting adjourned.