Okay, we have a quorum. We have everyone here today. And we do have some people who are coming coming to visit, I believe. >> Um, I invited the fire chief. >> Yep. >> Patty and the IT director.
>> Okay. >> Follow up. But I don't know um if she was able to meet with the members of the who was she maybe oh no um with D. >> Okay. >> I don't know >> I don't know if they got together
either. I informed Damon who was going to reach out to her to see how how that was going to go. But it's it's something that grab my phone. >> We had a lot of requests this year.
>> So that's a pile of requests. >> Yes. Yeah. >> 72 pages. >> 72 pages worth. >> Mhm. >> I was looking at >> Yep. A pile for the fire department. File for the fire department as the
harbor master. File for the fire department. Uh and a pile for it and a pile for DPW. and you know it it's reasonable stuff >> stuff on the schedule. Some of it >> we do wonder about and some of it we'll
be talking about when we have the joint meeting with FinCom. >> Yeah, our next meeting is is a joint meeting with FinCom. >> Yep. We have I've asked to be present for us to be there. I mean, you guys are going to be there anyways.
>> Yeah, we spoke about it last night. Actually, we had a come meeting last night and we had mentioned it. >> Were you at the DCC last week? >> I was not. No, >> it was >> I heard >> lively >> a spicy one.
>> I'll take the capital T. It's a little bit smoother. >> So, while we're while doing any questions, any >> Yes. >> Okay. >> Um, so I started my ratings sheet and I had a few questions. >> Okay.
>> Is it okay to ask now? >> Abs. Absolutely. Absolutely. >> Um, my first question is around the priority ranking. Is that my priority in regards to what I've listened to or is that the priority ranking on the sheet? >> It's the priority ranking on the request
form. >> Thank you. >> We might have different ideas, but you know that's what they say and we >> take it. Um I assume that this
is the department priority and this is a matter of our judgment. Yes. Or or you could take them the other way around. It doesn't matter what order they come in because they're going to be
the same thing. you know your whether you put your priority at the top or yours second or >> Well, this one says 10 department priority class, so I just >> Yep. take >> whatever they put on there. >> Yep.
And it says 25710, but that's the range. If you want to shade it one way or the other, go ahead because we basically are zero to 10. >> Mhm. >> Got it. Okay. Um, so we don't necessarily need to match like >> No, you don't.
>> If you select three on something that's not necessarily like a two, you could score in between them. >> Y great, great, great. Thank you. That was actually very helpful. >> Um, >> and then what I do is I take them all, put them together and produce a report
for the finance committee for >> effect on town's revenue base. Everything is going to be an ask, right? So is that just like a continued meaning like if there's any e um e on the form e
>> okay so e on the town's revenue base >> um these are basically the things that we are looking at in the some of the smaller ones are not going to change the revenues. Okay,
perfect. That's what I was wondering. Just making sure I was understanding that properly. >> And then maintenance costs, especially when we're we're replacing old equipment with new equipment. >> Uh if if the cost does anything, it should go down a little bit. >> Great. >> But but not too much for most things
like DDW, >> the maintenance on the truck is going to be a maintenance on the truck. So the change, >> but we have someone here. And so a brief visit. >> Yep. I have an update for you. >> Okay, thank you. Let me just give you a
second. Get to Okay. >> And what's the the title of your the thing that you're updating? >> Uh the update is for the project number IP 2027-1, the RP systems replacement.
>> Ah, okay. >> Just a sec. Is that soft >> which was $30,000 the financial software. Okay, good. >> So the update I have is that the soft vendor has actually recently
communicated that they have an upgrade product. So tenatively um I'm cancelling this item uh because we'll get in touch with them see what their upgrade path is and it's understood to probably not
require this kind of funding u and also to move it out of years they'll continue to support through that. So this item can be canceled for this upcoming fiscal year. A new version of it might come back around next fiscal year with that new information, but uh we're in a good
position until then. >> Perfect. >> Did they have >> Well, thank you so much. Is there anything else >> to say what the annual cost would be for next year? >> Not yet. We're just uh beginning to talk about it now and scheduling opportunities to discuss what paths and costs might be.
>> Okay. Thank you. >> Okay. Anything else to add? >> That's it. >> Yep. >> Thank you, Jonathan. Thank you. Thank you very much. >> Okay. See how much easier our task gets with every visit.
>> If there was only a line, right, waiting. >> Okay. There were a couple of things um and I have to go back and find them now, but that fell under our limit
under the 10,000. I noticed that the library printer >> yes >> has it and um >> and that was was a separate I mean we we can rate them anyway but I think that really falls into the regular budget
cycle for the departments >> agreed and public safety websites yeah 6000 >> and the security system life they're all under 10 Yeah. >> Okay. Of >> course. Not when we get to the fire
department. >> Getting under 100 is the is the real job. >> So takes care of it. Um, while we're waiting here, >> do we have any um
amendments or changes to the minutes >> one last time? >> I don't >> I do not. >> Okay. Could we have a motion to accept the >> move? Second. >> Second. >> All those in favor?
>> I get that one out of the way. And any other questions as far as going through the sheets? Uh, I missed the last minute. So, just timing like when should we have all of
ours if if we if I could get those uh let's see, today's Wednesday. Could I get those by Friday? >> Sure. >> Okay, that would be great. that there were um
several requests that were for periods beyond uh next fiscal year. So, do you want rating sheets for those? >> No. No. Okay. >> Just anything 2027. >> 2027. The stuff that's 2030, 2028, 2029. >> Yeah. Okay. We'll get those prepped for
later >> when we get to it. >> And then do you want us to drop them here? Would you like us to put them in your mailbox? >> Um the mailbox, give me a call at home. That would be fine. >> Sure. Okay. >> Or if it's more convenient, I could
swing them and pick it up. >> I'll email you. >> Okay. But what I want to do is I want to get them together so that they're ready for the meeting as quickly as possible. So if I can get that done Friday and Saturday, then I
leave for a week on Sunday. So >> I'm not taking good for you. >> Hopefully somewhere warm. >> Yeah, something's warm. >> It's warm here. >> It was yesterday. It was yesterday.
>> Yesterday was blurry. >> People out in shorts, short sleeve shirts walking around. >> My children. I woke up to mom. I wear shorts today. >> So, is um
is James coming back today? >> I don't think I think we're done with James. >> I think you finished with James. There was a question for Chief Fischer relative to the pilings whether they could um >> replace more than just what she had
proposed but she was waiting for some documentation from Ed Boille as I recall. >> Yeah, there are two two questions. one, >> the pilings that were identified in the paperwork we got and the pilings they
were requested were different sizes. M >> then because all of the pilings are of the same age and being stressed in the same area. Uh if three are going to go then it we asked
would it make sense to do all six of them >> rather than three now and set up and do three later >> just to save the setup cost. >> And I believe you had some followup relative to the office trailer. Yes. >> Yeah. >> Uh we had been looking at office
trailers for a lot that we have in Ipsswitch and then been been looking for looking at the shipping containers that were changed to office trailers considerably cheaper. >> Yeah. Very robust
and would do the job that I think we need done there. Okay. just take a look at the alternative because we can save a few thousand dollars. I'm all for it. >> We're going to spend it somewhere else. >> While we're waiting, can we talk about
the capital needs assessment for the fire station because we have precious little information to >> I know >> to be able to evaluate it one way or the other. >> Do you have a copy of the report that was done? >> I do not have the copy of the report. >> I can send that out to you.
We had an architect uh engineering firm come out and look through the buildings. They did that building. They did the town off the town hall at 25 High Road. >> Yep. >> To identify code violations, issues, things that needed to be repaired. So, I'll give you that report. I'm sorry. I
thought you had it. It's the same team that had done the report previously on the town hall and they had done the library in the Newberry Elementary School. >> It's that same group. >> Okay. But I'm not sure that the report
is going to answer it like capital um useful life. Well, the needs assessment doesn't >> I guess it's got a useful life life of 5 to nine year or I would I would say it's probably under
five years but it would make the threeear limit for what we have to consider. >> Yeah. and effect on maintenance and well the report itself isn't going to have >> no
>> any effect so I guess that's a and effect on town's revenues is going to be neutral I assume Um, last night at Fincom, what did come up was the um, lease for the Council of Aging. As Tracy was outlining some of
the things that we were talking about, um, not in addition to that lease coming up, um, the larger discussion again around sort of what we had talked about the last time here around fire station coming up and leases coming up here. So,
I think it's timely that you're going to the select board for meeting because I think it's top of mind for everyone. >> Mhm. It it's part of the planning that that we should be doing is, you know, all of the buildings in the
town have a certain >> and some of them have been very old. We I did a survey of municipal buildings both here and other places in the Commonwealth, towns this size.
and uh and building life in in a lot of cases is over a hundred years of useful life. And so when we look at buildings and costing out what is
the real cost for the town, that's some of the stuff that we have to talk about, determine and come to some consensus. copies now. >> I'm just buzzing right through the form. It's
>> like I'm organizing my sitting here. >> Yep. I don't think I'm >> Yeah, we're done with fire, right? >> He's He was going to stop by in case you had any follow-up questions. I >> I didn't have any on his
uh >> his submissions. >> Okay. Except for one that we'll be taking up with the selector. >> She's making copies of that floor right now. >> You can take it with you. >> Is there anything
that you folks would like to ask us or comment on actually. >> Sure. >> Would you like me to get up? >> Yeah. >> Okay. >> Put it on the record. >> It's It's a quick question. Sure. Leslie Matthews, 111 Main Street. >> The violations report that you were
speaking about for High Road, is that available to select board members to review? >> Yeah, it's it's we've had it for a couple years. >> Yeah. I I didn't know about it, so I just >> Of course. >> Yep. Okay. Thank you.
>> You're welcome. >> So, is that a request on behalf of the select board members to get a copy of that? >> Um, if they were here, I would say yes, but they're not. So, I'm going to say it's a request just for my own personal interest. I have put a request into uh
James to go and do a sitewalk. Um and so we'll be setting up a date to do that. Just you know, >> you're talking about the town hall. >> Yeah. Not the station. >> Yeah. And that's and just a
instead of just hearing it, I'd like to visibly see what's going on myself to be able to understand it better. >> Yeah. Very good. And we did just have our um ADA coordinators go through. They went
um we're trying to maintain our ADA compliance. They just came through last week visiting all of our municipal buildings. So they should be issuing anything that's not on the 2027. We're
>> Yeah, we're not gonna have to also ask um Luten Peg equipment was 10K. Is that ranked or no? >> 10 is just right on the order. >> Thank you. >> Yeah, 10 and above we we rank. Below 10
we don't or we shouldn't, but we have in the past when they come to us. I think you had talked about changing that to make it um consistent with the bid laws. So raising it to like 25,000, but I
think they've raised it to 35,000 now. So they keep moving the bar. >> But >> you know what? >> Leave it. >> Keep it where it is. It'll be fine. We just have a little more information to deal with. And the important ones are going to come
in with a lot more money anyway. Did the chief confirm coming? >> Um, Chief Evans said he'd be here at 3:30, but uh, Chief Fisher has not responded, but I I had talked to her yesterday and she said they weren't able
to schedule a meeting. She named them. So she I would assume she wouldn't have any information on the >> Okay. >> Trailers. >> What about the the She's waiting for more information on the filing >> on the piling. >> So I guess we're not going to see her today. >> Probably not.
>> Okay. All right. Does anyone have any questions for Chief Evans? >> I think we're pretty straightforward. I think we can let him go. >> Okay. So, in in looking at
what we have to finish up for the harbor master, we can schedule another quick meeting once they have some information. And I think what I'd like to do is just wait till we we learn that they have the
information done before we schedule a meeting. >> I wasn't at that meeting, but was it just quotes that you were looking for or what specifically were you looking for? I can make sure we >> Okay. For the pilings, >> they wanted I wanted them to correct the
size >> for the quotes because the quotes were a different piling than what they specified. >> Okay. Um, and I think they had like 4 in and 5 in instead of 3 in. And the 5 in would be
the 4 in what was what I think what was requested in the 5 in was what was quoted. >> Okay. >> So, we need to straighten that out. And then when she gets to um Damon, because I talked to Damon, Damon was going to reach out to her. >> Okay.
>> And talk about trailers and what they look like and what that's for. >> So, just the various pricing options. >> Just the various pricing options. >> Got it. >> And correcting that stuff on filings and whether we're going to do six rather than three.
>> Okay. I'm happy to follow up with her as soon as she has them. I can email them to you guys. >> You can call the meeting if you want. >> Yep. Or we can do one. >> Y >> Yeah. By Zoom. >> Perfect. >> Okay. So in that case I would entertain a
meeting meeting a >> motion >> motion >> to adjurnn. So moved >> second. >> Thank you. All bigger. Fine. >> Tight.