##VIDEO ID:J0Y4VxYr5hk## the the meeting to this is the to Li Board of Trustees meeting and we will take attendance Alexander Burke paty Olen Melissa Mashburn ter LR hyart Library director director okay we have a COR we do all right so the first item on the agenda is approval of the minutes from our last meeting which was November 12th if I remember yep everybody have an opportunity to take a look at the yes any questions changes comments okay uh have a motion to approve I'll make a motion to approve motion seconded all in favor okay minutes are approved thank you Alex welcome all right next item is I believe the director's report okay yes so as you might have noticed or not because it's super dark out um the charging ports are in um they be showed up yesterday and they were there so um DPW has been hard at work so I don't know if they're ful up yet um again it it just kind of appeared overnight um but the electric car charging reports are now up um they started work on some of the electrical bits of the generator I don't know what that entails I just know that they needed the electricity off for one of the days it was interior one yep um and then they are working on the roof they haveen all week there's a ton of slots out front um that they've been doing stuff with they been working basically on the back side no I keep seeing them up here oh okay so I I am not entirely sure where they're working I just keep seeing people on the Roof oh okay so we assume they're working they are working okay I can promise that one cu the stuff that's out there looks like the same stuff I saw last week so oh it is it's just slow going it's been raining and snowing so but we have seen them on the roof um and then um the HVAC is not happening just yet they're working on the one at the school so once they're done with that one they'll come to us um they just changed out our Haack filter so great good good so yeah building stuff is zooming along okay last couple weeks which is exciting excellent um so Staffing you'll notice in my update I just said that we have a previous employe who is applying um today I met with them and uh gave them an offer so as soon as all that is set through uh we'll be good to go but looks like we're going to have a substitute librarian very shortly which is wonderful huge yeah thank you um our library assistant position for the Youth Services um I'll be reposting in January um because we wanted a different candidate pool after we had just had it up so um but until then we're holding on pretty well it's a pretty slow time of year for us so um and then I have submitted the budget proposal the annual Town report all of that has been submitted right before Thanksgiving um I have copies here we can talk about it if you want um or you guys can just look through it and if you have questions that me later I do have a question and this may just not be understanding it fully but there seems to be an incongruity between the hours listed here under responsibilities and those listed under accomplishments on the second page no looks like the same so that's our schedule now 40 hours a week 35 hours a week in July and August and the accomplishments is saying that we went from 36 a week in the summer and 32 to 40 and 35 um I thought we did 36 outside the summer and 32 during the summer oh well maybe I have mess that up you're right we did I those you just flipflop y thank you that's what okay yeah I will send that too and change up and it actually understates your accomplishment so yes I will send that to him yeah okay you should know I read it um so in Spring I'll be meeting with Tracy um to go through the proposal and see what we can do so um we had Union negotiations they continued on we did yesterday seeming like it's going to come to an end very shortly so as soon as I know great I'm realizing I didn't finish the sentence here it says friends with the library but the friends with the library have been doing incredible things um they um sold a ton of flags and hats uh at the election and made a ton of money um so that's all very exciting um so that should be all good um I have a meeting with them next Friday yes yeah the 20th they did pies for Thanksgiving that was yeah thank you yes they also did pies which I know some of you guys got um and from what I have heard that went well as well but eyes were very good yeah that's good oh yeah I I had some samples at one of the meetings so I can I can attest it there great um programming is a bit slower this time of year but we had some really great ones um had a learn to quill event uh that was a big hit um uh Catherine made something during that event so if you're interested in knowing what that is cuz I had no idea um she can show you um cuz it's like paper folding but fan fancy I don't know it was really cool and a lot of people came and excited about it um and the crafting programs are always a huge hit and continue to be so um uh we've got the buddhaful buddhaful souls yoga returning on the 13th um uh had a great time it's a kids yoga program um that was well attended everyone gets really excited when that comes back so we're happy to have them uh and in December we have a drop in ornament Craft um tonight actually um and then um the big kid creative drama is on the 18th which is for kids so but the dropping ornament is for adults A's very excited about it so she's been working hard doing a lot of folding do they have a lot of people signed up or was they another sign up just I believe it's drop in but I could be wrong with that so yeah kind of short and sweet okay one of the things you were working on for the town was uh updating the uh job descriptions with for our positions yes is that still work in progress okay is there a deadline for doing that no okay right any other questions on this yeah next so the staffs are looking good um I was actually just in a meeting for the directors this morning and um it looks like we are one of the few who are having big success with our databases specifically canopy um a lot of other libraries in the area haven't been seeing a lot with that so they were asking about it and we're doing really I don't know what's going on right now but patrons are loving canopy so I'm here for it um so yeah database usage is up um it's hard to tell with visiting numbers it looks like it's up but we also had the election so right great assault um but yeah everything's looking good we're on track budget wise we're doing well good I love you thank you for [Applause] any questions or comments on the stats just wondering under building and maintenance the roof workk is separately funded was a separate Capital yeah also I haven't gotten so that is a number that I have no say in it's the one from the um DPW so I only get when I get the updates from the town is when I update that so it might not I haven't gotten one of it so the generator the all that's separate from from yeah that was the um uh funds that were approved from tell me yeah that's good yes I mean that's that's fine as it should be yeah Capital it's Capital totally sep you have any idea what increase the ancestry surges so much uh I'm not sure but this year this time of year we tend to see a lot of like ancestry and genealogy like programming increase and interest increase so that's usually kind of my guess if it keeps increasing I'm going to have to see what's going on because it might be something different but like yeah usually right around the family holidays is when everyone starts doing research so I would get yeah yeah yeah I mean I remember a couple years back my roommate did a An ancestry like tree for her family for Christmas so yeah I'm sure there's a lot of that any other comments or observations about the stats and the budget and have we in the past offered a vote of support for the budget proposal proposal similar to the the budget propos the difference between this year and the proposed budget is what about 18,000 yes is it 18 or eight eight eight I knew was I canot tell you off the top of my head yeah you of which yeah we're absorbing almost nine out of the uh that's ad on pay 13 over want to entertain a vote to support the draft I assume this is a draft budget at this point yeah that's yeah okay and you know as submitted any discussion on that no I think it's commendable that we are incrementally of course part of this is inflation driven too and the uh Union negotiation has offered support for direction of which one need to go in order to retain folks happy so yeah in the overall offerings of the library are the thing that keeps people coming in and the demand and that's those are things we talk about building on going forward and that's the plan you know and it's you hit it per it's incremental and I think we've learned over the years that we never get the big bite yeah and there's also a lot coming up we don't know what's happening with some of the big schools like I know that Triton is looking to do things and W is looking to do things so we don't know so keeping it kind of on a smaller incremental scale I think right now is the better option s absolutely absolutely so is there a a motion to uh support the uh endorse the draft budget as submitted I'll make a motion to a second second okay favor good job cool any other business I got nothing anyone else yeah come on this is we're breaking a record here I don't have to be I don't have to be I say we're not breaking record I'm pretty sure we already did that all right uh how about looking at a next meeting the time date for the next meeting in January's that would be Tuesday the 14th right second Tuesday actually could we do it on a Wednesday of the 15th work folks let me see it's hard because Wednesday is usually the only night that we are able to do programming later so sometimes the rooms are all booked but let me double check um it would have to be in here okay that's okay okay thank you I I still have ciac rehab I have to do on Tuesday so yeah I bet someone's cracking the Whip and making sure you he so what we do January the 15 two these and Thurs these that's how I spend my afternoon yeah that's not a problem it will be in here which I will also try to remember I know I I literally this morning did the same thing so uh I go to um B Israel Le in danvas right next to the Old danvas State Hospital yeah anything else we want to discuss no motion to adjourn I guess and then I yeah that'll be fine what are we doing for staff we can talk about that after after okay okay motion to adjourn seconded okay all in favor dear