WEBVTT

METADATA
Video-Count: 1
Video-1: youtube.com/watch?v=TEGpjMXyXXA

NOTE
MEETING SECTIONS:

Part 1 (Video ID: TEGpjMXyXXA):
- 00:00:07: Library Board Meeting Commences: Introductions and Minutes Approval
- 00:01:11: Director's Report: HVAC, Parking, Resignation Announcement
- 00:03:18: Friends Plant Sale, Adult Crafting, Summer Reading Program
- 00:05:14: Budget Review: State Funds and Upcoming Fiscal Year
- 00:08:21: Budget Proposal Discussion and Union Contract Details
- 00:10:30: Director Position Opening: Posting and Applicant Updates
- 00:13:33: Membership Meeting, Google Migration, Director's Departure
- 00:15:07: Search Committee Formation and Staff Involvement Discussion
- 00:17:06: Library Board Independence and Town Collaboration Balance
- 00:19:16: Meeting Structure, Reconstitution and Open Meeting Law
- 00:21:11: Minutes, Waiting For Applicants, Website Access
- 00:22:15: Applicant Review Discussion, Future Meeting Date Setup


Part: 1

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All right. This is the meeting of the newly library board of trustees and attendance. We have No, you got to give that to Gretchen. >> Oh, okay. I'll take it next. >> All I can >> Well, no, that's >> I got to go back. I'll be here tomorrow so I can >> Okay. Thank you. That's instead of you

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making a trip all the way over here for those. >> Okay. All right. In attendance we have >> Patty Olsen, Melissa Mashurn, >> Alexander Burke, >> Richard Luceri, >> Haley Hart, library director.

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>> Okay. All right. We have the minutes from the last meeting. If everybody's had an opportunity to take a look at them. >> Yes. Yes. >> Okay. Any modifications, changes, adjustments that need to be made?

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>> I didn't see anything. >> I didn't see anything. Yeah. >> So, is there a motion to approve? >> I move. So, moved. >> A second. Okay. Motion made and second. All in favor? >> I. >> Okay, that's taken care of. All right.

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The director's report. >> Okay. Um, so we met with James over at TPW. Um, they're supposed to be working on the HVAC system sometime this week. Um, they're doing the AC stuff, so I'm assuming they're waiting until this heat

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wave is over, which is kind of them. Um, they're going to start with the one that's in the community room, above the community room, and then do the other ones just to get a a feel for what they're getting into. Um, so hopefully that'll get all fixed soon. Um, I don't have a date on that. Again, it was sometime this week, but I think I think

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it's been pushed back due to heat. Um, they were able to remove a bunch of we had file cabinets and and some random stuff around the building that we just have had. Uh, and they were able to remove that for us, which was incredible. So, my office looks empty,

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but big. Um, and as you can see, we have lines painted on our parking lot now, which is lovely. >> Yeah. >> Um, obviously it's warm in here, but it's not as bad as it could be. So, something is functioning. Uh, and that's why we're getting the update. Um, I

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realized I haven't actually said this officially to the uh during a meeting. I am leaving. My last day is the um 4th of June. Uh, I have I've paired it down to a nine-page document right now, but I'm sure it will

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grow again. um for the next director uh that just has the basic ins and outs but also just some of the stuff of like how like the history and how we've gotten where we are and why and how we do what we do. Um so hopefully that will be helpful.

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>> Absolutely. >> And you're going to be much missed >> and I and I will also just reach out to me. >> Um Liz and Nikki just went to MLA u Monday and yesterday. Um learned a lot. um they have a ton of great ideas that

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they came back with. Um so we're we've got our um staff meeting next Friday. Uh so they'll be giving us a little bit of a rundown there um about what they wanted to take from what they learned, but they had a great time. I'm really glad they went. I'm hoping that um Brady

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and Kelsey can go next year. >> Um friends had a plant sale went great. We did um almost double what we've done in the past. Um, we raised the base rate of the plants and no one complained. There was no problem with it. And also it did

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a lot. So >> I think because people know 100% goes to the library, you know, so I'm making a donation. I might as well get something from >> And also like you're still getting plants like $10 to $15 cheaper than you would anywhere else if you were buying them. So >> and better stuff.

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>> Yes. Great styles and I rock though. I successfully didn't get anything and I'm very proud of myself for that. Um yeah, so that was wonderful. Uh their annual meeting is on the 26th. Um so they'll have their regular meeting, their monthly meeting, and then their

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annual meeting. Um I have a budget submitting that I'm going to send with Catherine to that meeting. Um I've already talked to Pam about it, so it should be okay. Um adult crafting is still a huge hit. We had 23 people come to the Felted B pin program. Um, and our children's programs

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are great. We're getting the movies, movie afternoons are starting to become more and more regular. People are showing up more and more. So, we had 10 people for the Lego movie and we expect more each time. So, >> when's the summer reading program begin? After school. >> After school, right as right like I think day of or the next day.

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>> Yeah. >> So, and we will also have a a adult summer reading program. >> Same time. >> Yeah. >> Okay. So, that's going to >> Yes. So there's I think already um a little flyer for it on the desk. >> Okay. >> Um but that will also be through Bean Stack. So we're really excited to use

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that. >> Um yeah, >> absolutely. >> Otherwise, things are looking good. Um John is still working on the people counter, so that is not a number I have. Um but other than that, things are pretty on par for the end of the school

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year. Budgeting is looking fine. We're like pretty much exactly on track of where I wanted to be. So yeah. >> Okay. Budgetwise, we're kind of where we expect to be at this time of the year. >> Yep.

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>> Yep. We're exactly on track. >> Okay. So, just showing that the balance of state funds that we have is about 55 thou 558. >> Yep. We use more than we expected this year, but all for good. >> Okay. And we've already considering

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using some of that in the budget next year for salary. >> We shouldn't have to. Okay. >> Unless that's something that you guys are talking about for the director position. >> Fair enough. Okay. Well, that's something that that's potentially just

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>> the Yeah. What we submitted for salary because it's all union has all been approved. >> It Okay. So, this is showing that with potentially 21,000 coming out of state aid is not necessary then. >> No. >> Okay. >> I mean, it could be. >> Oh, no.

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>> Yeah. No. Like it. So like this year and the year past and a couple years before that, we've always had that as an option. Okay. >> If >> we but we haven't been fully staffed for a whole >> Right. True. >> So we haven't needed to dip into um even this year we're still not going.

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>> So potentially going into the the next fiscal year, we've got about 55,000 >> in state aid. >> Yep. That can be >> in fact as we deal with filling the position whoever we get and what we have to negotiate >> we're retaining. >> Yeah. And we should get another what 14

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I think is we get 14 a year. >> We get about 14 a year. >> So we should be getting another of that next year. >> Yeah. Okay. And then we still have some gift and unrestricted money and gift donation too. So >> Okay. So we we can deal with whatever we have to deal with with the

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>> the new director. I have >> Yeah. And I've already I've written up uh FY26's budget. Obviously, the next director can change it at will, but >> at least to get the staff started so they know what's going on. Okay. >> Um so that should be all set. >> And then gift and donation will be

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taking a hit hopefully to the vacuum >> because I ordered the vacuum and then it they tried to deliver it on Monday and instead of being like, "Oh no, we'll try again," they just refunded it. So I have reordered it. It's supposed to be here tomorrow. I was so mad. They also sent

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me like the um like HEPA filters that go with it. They sent those >> but refunded the I was so mad. Anyway, so in theory that should come in tomorrow, which means the invoice will come out soon, but that'll be from gifted donations. >> Okay. Wow.

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>> Who's your vendor on that? >> Amazon. >> Oh, fine. >> Yes. >> That's interesting. And they >> they know our they made one attempt and that's it. >> That they don't do more than that. >> They don't. Okay. >> Yeah. And they know our average. I don't know why they don't >> usually because if it's your house they're going to leave it on the

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doorstep. >> Yeah. And I will say they have done that before too and I'm glad they didn't with the giant back. So >> Oh yeah. No, definitely. >> Yeah. >> Oh boy. >> Okay. >> All right. Walk me through this budget proposal

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one more time as I read it and I read the warrant. >> Mhm. >> And which was approved >> in full. >> Yep. >> At the town meeting there was this

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shortfall of 23K. >> Oh. For the overall budget. >> Yes. Salaries and wages. >> Yes. So again, this could change. I have not heard otherwise. Um, but because we are union contract, basically all the

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contract people that has to they have to pay that out. Um, yes. >> So they've budgeted for that. I know that there were significant cuts in budget to most departments. And I'm hoping that the reason I have heard that that didn't happen to us is because of

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>> the union >> the union for stat salary wages and stuff, but also we wrote about what happens when we get not enough money to pay for MLC. So I'm hoping that that was enough >> put us back on waiver. >> Yes. So >> the other four towns

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>> again I have not been told that it is different. I'm going with what was put into the warrant and I'm assuming >> that could change. I'm going to try to I'm hoping to meet with Tracy before I leave, but that's so far been completely impossible. So, >> um

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Okay. >> But I'll send her an email and try to schedule something. So far, it's been like I've been over there talking to a bunch of people and hoping to see her and she's just not there. So, okay. >> Um but um then I'll get confirmation hopefully so that we can make sure. But

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as far as I know, we have not been cut. I've been gotten given what was asked for. So >> yes, and it was detailed in the >> Yeah. >> Finn comes. >> Well, that's it. That's right. That's the hope is again everything from what I've seen is that we have been aotted that money. So

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>> yeah. Okay. >> Town meeting approved it. >> Yeah. No, no, it'll be there. >> Yeah. I'm not worried about it. >> That's what I should think. >> Yeah. >> Yeah. Which is why I went through with making a whole budget cuz I'm >> Okay. like 89 to 95% sure. >> Okay, I'll calm down.

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>> Yeah, not easy. >> Okay, so I guess uh what else do we have on the agenda? So I guess the uh new old business is the uh opening. We have uh we have an opening

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for director. It was posted internally uh was supposed to be posted internally at town hall and here >> and it was posted here >> for 5 days before we could go out to the worldwide surge >> and then I posted it to MBLC

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>> once those five days were over. So >> it's out in the MBLC now. However, somebody at town hall put it on the town website before the five days were were up. So we did get >> verbatim. Yeah, some a couple of responses anyway based on that through

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the through the town website. >> Yeah. >> And I will be sending it out to all the directors in MLC. I have a membership meeting on Tuesday. So, >> I haven't checked that. Um, you know, you had set up the um the Gmail. Yeah, the everybody has seen that the the

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Gmail site that we're >> I haven't added it to my profile yet, but I will. I know how. >> So, the the people hopefully we're going to respond to. >> It's empty. >> It's empty. No, nobody has responded. >> Correct. >> Nobody knows about it except >> we didn't have it or we >> Yeah, but it has been in the MBLC since

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last Friday, right? >> But >> last Thursday, I think. Yeah, >> Thursday. Okay. >> I will say that I have someone that's reached out to me to ask questions about the position. >> I have given them a lengthy amount of answers because they asked a lengthy amount of questions. Um, so I I know

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that they but that was what Monday. So I don't know. >> Okay. What? We'll >> see how this plays out. >> This Monday is when she asked me all the questions and I emailed them back. So >> Oh, okay. >> It's only two days ago. >> Exactly. And it was like I had to use like a a full Google doc to write back.

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So >> Okay. >> Okay. >> Okay. >> I assume there'll be some time there, but >> So you were monitoring your incoming on your day off? >> I always am. >> Huh? >> I always am. >> Okay. >> I don't necessarily answer them. >> Yeah. >> But I always look at my email on my

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days. out here. I have a brain that doesn't let me stop >> and I've got to keep checking the junk mail. Everything you send me comes through junk mail and then that thing >> and and that stuff that Tracy sent me that that I forwarded to everybody. I

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found that in junk mail the u you got that was >> I just randomly happened to look at junk mail. is having some weird stuff happening cuz you you guys are not the only ones to have that problem, >> you know, and and it's things that I I normally get all the time. I get some

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some are in junk and they're Tracy had sent me other information that came through without any problem. Never had any of her stuff go to junk before and then just randomly because I was looking to see what you That's where I automatically go now when there's a meeting I always know I got to go there.

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>> Yeah. >> Yeah. Okay. So, you're the same. All right. So, but I I checked it before I came. There was nothing else in there. >> Yeah. I will also say so I've got a membership meeting on Tuesday in Wilmington, which I'm not a fan of. I was hoping to just like maybe not go. Um

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but it's unfortunately a very important one. Um we're going to be voting on what to do for the ILS. So, our new system, they have their choice. All the directors are going to vote and then we'll go ahead with that. Um, on top of that, I had told you guys we were going

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to be migrating to Google. >> We might not be doing that because they didn't get enough. I guess Google didn't offer enough um, like emails, domains. So, now it's like it's I don't know exactly what we're voting on. It sounds

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like it's going to be either we're sticking with Microsoft and paying more or we're doing half Google and half Microsoft, which just sounds stupid. Yeah. >> Um but so >> one >> yeah just dealing with the UI alone it's it's a pain. >> So we'll see what comes from that. Um

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but that's Tuesday. We're voting on all of that stuff and so that's also where I will announce I'm leaving and and >> let others know. >> Yeah. And then I'll send out the all regions email like most directors do. >> Okay. >> Yeah. >> Okay. Good. No, I'm sure this will all start playing out and >> Oh yeah.

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>> Yeah. Yeah. You can always change your mind too. >> Okay. >> Yeah. not going to put any pressure. >> Okay. Uh so that's that's what's on the table in front of us. So going forward, I think what we did the last couple of

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times is we've had a two member search committee uh who was the primary filter for any of the applications coming in before it came to the full board. Um, so I think if you're willing to do that again, um, I think that would probably

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be the, uh, easiest way to to do it. And my suggestion is that Alex and Melissa probably be the search committee. Uh, >> that is not what I expected YOU TO SAY. DARY, I am perfectly happy to accept that.

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>> I agree with St. So, if you're willing to do it, I mean, if you can do it, that's and again, no, >> you know, it's based on your schedule, you know, as the applications come in and if if time allows, um, then that would be terrific, you know, um, and

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then somebody may just jump to the forefront. >> I think we'll make a great team. >> Yeah, absolutely. I will also strongly suggest that once you're down to one or two people, you have them meet staff

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>> because the staff are very good at getting a five now. Yeah. >> And have been pretty spot on with everyone else we've hired. One of the things that Alex and I were talking about just before the meeting was to do what we did at the last time where the assistant director sat in on those

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meetings also not as a >> uh a questioner or an offerer but more of a listening to and having a sense knowing how that's go that person is going to fit in with the >> Yeah. And especially with her not having interest

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>> and she's by the way assistant director is not interested in the position. There's no one in stock that wants >> just to clarify >> there wouldn't be a conference there. >> Yeah. Yeah, she has no problem. >> Well, she is no problem with that. So, >> yeah. So, I think that's uh and we'll just take it.

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>> Folks have also volunteered. >> Yeah. Yes. Actually, Tracy has said she'd be willing to Diane to sit in and >> I I'm I'm a big fan of the library board being independent from the town while of course we continue to maintain a highly

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collaborative relationship. Absolutely. No problem. >> That's why we're here. I would agree with that because if >> they have a strong opinion on something that is different for us and that just sets the tone to not >> Yeah. And I will say like libraries are split pretty 50/50 on is the town going

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to interviews and are they not. So >> yeah. Okay. Yeah, that's fine. I have no problem with that. >> And I I think it makes complete sense for someone to meet or top candidates potentially to meet with people at town hall. Absolutely. >> I mean I can I can see something there,

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but we should be the ones to >> to making that decision. Absolutely. And I think we want to continue the relationship that that Bailey has built with Town that has been >> totally >> totally. So it does >> it's been changed for my 14 years or so

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that it's the best it's been you know >> and I've written up like how that's come about how I I have found that we work best together. Obviously, all of that is everything and I've written it like 6,000 times in that document. I feel bad for the next director of everything

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here. Grain of salt. Take what you want. Take what works. Don't take what doesn't work. It this is your place now. This I'm not micromanaging you. Whatever you want. However, this is what has worked so far. >> Absolutely. And and just the response

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when people heard that you are leaving. >> Yes. I keep getting stopped every time I go to town hall, which is very kind, but I'm already sad. >> Okay. If you were you were really lovely to give such a long notice having done that in a few jobs. >> Um that that that can be

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>> that makes it >> I am sad. >> I get sadder by the day. >> Fourth hasn't come yet. >> That's right. There's going to be a time to get very very sick of us. We have a cure.

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>> Um, going forward for monthly trustees meetings. One, do you want me to schedule them? Two, do you want to have the assistant director make a little report? Do you want I just pause it? >> Yes. >> No. No. Have the assistant director

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The structure of our meeting should essentially stay the same. Uh, a director's report. Assistant director's report. Yeah. >> Speaking of structures, >> after the election, we need to reconstitute ourselves. >> That's new.

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>> Oh, as far as reelecting um people, our chair, >> the chair and the secretary >> and secretary. So, >> technically, I need to still go and get inside my paper. I just reminded me that. >> Yeah, you got >> I didn't do that.

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>> Yeah. Okay. Yeah. your uh certificate for open meeting law that you have to sign. I didn't take one because I thought you would be going into >> it's the heat, isn't it? I blame everything on the heat of the >> Gretchen will have you sign this. She'll give it to you. So

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>> yeah, actually I can give you one get it from >> I'll go Mark. I'll switch to >> So yeah, that's that's something we have to do also. So we have a the structure of our search committee is is set and at your

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>> I I um so can we as we reconstitute may I make a motion that we continue with the talent that we currently have in the positions they are currently in. >> I second that motion. >> All in favor? I

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>> there's only two. >> There's no quorum. >> All right, we'll we'll DO >> OKAY, we'll stay constituted the way we are. >> We are we are reconstituted and yet the same. >> Well, it's what they require.

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>> Yeah. So >> besides just the thought of of ever seeing minutes that this one did not write honestly >> or trying to in any way, shape or form, don't give me that. >> No, this is >> there is nothing like an excellent

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education to provide one with beautiful minutes. >> Absolutely. >> They are quite pleasant to read. >> They are. They're very nice. >> However, it was dissipated. Yes. >> They can't take it away, fortunately. So yeah, that uh that's in essence

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that's kind of where we're at. Uh you know, we're just kind of sitting and waiting for people to apply and uh once that happens, you determine who you want to interview and uh >> entirely up to to you. I we'll all we all have access to the website, >> right? And if we're on the fence, we

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obviously will let you guys know or if there's a >> right agreement on that >> communicate within that NL trustee. However, um as of now, there have been two applicants received, right? >> Applications received and after

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consultation, uh we wrote back to >> the first one. >> I thought that was a lovely letter, you know, >> and told her, look, you know, >> he wrote it, I signed it. That's >> exactly No, but it was it was very courteous. >> What about this Kevin Coughlin which

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came in? Yeah, I haven't, you know, it doesn't seem to have library experience. >> I think this is something we would want to do maybe not on camera. >> Yeah, this is Yeah. Yeah, >> I concur. >> Yeah. >> Yeah. >> Yeah.

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>> Okay. So, I think >> therefore >> therefore I think we need to pick a date for the >> June 9th would be your next one. >> June 9th will be our next Tuesday. >> Okay. You're going to you're not doing anything like that. I actually will deeply hopefully be at

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Cape Cod working from a random vacation home my mom has decided to get. >> That's great. >> She booked a weekend. >> She is spoiling you. >> She Well, so she's coming up for herself. She told all the family, "Hey, I'm doing this." And we're all like, "Hey, this is like possibly the worst time you could do this." And she expects

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us all to be there. So, we're going to figure that out. >> Um, but I'm hoping that it's my second day and maybe I can work from there. I don't really understand remote work yet. >> It feels wrong. >> It'll hardest.

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I'm >> sure I will. >> All right. So then that the meeting is the 9th. All right. So the only thing we got to do now is adjourn this meeting. >> Exactly. I move that we adjourn. >> Seconded. >> Okay. Meeting a journed.