This is the meeting of the uh Newbury Town Library Board of Trustees and we have >> Harry >> Alexander Burke. >> Oh, Richard Paceri. So, we have a quorum and we have
>> Haley Library director. >> Library director. All right. >> I have problems. >> Yeah. Here we go. And the first item is the minutes from the last meeting. If we had a chance to >> I know you did, Alex. You had a chance
to had to have. >> Yeah, >> you look good to me. >> Yeah. >> Yeah. >> Okay. We have a motion to approve. >> Yes. >> Second. >> Second. >> Okay. All in favor? Okay. The minutes.
All right. Next, the director's resource. >> Not I don't have a lot to report. Um so we're getting our server our internet replaced um uh next Wednesday. Uh John will be here to do that uh weather
dependent. Um I don't know what that's going to entail for us, but it should help us in the future for all of our commitment needs. >> Okay. >> Um our new circ associate uh Stephanie Tanzella started on the 6th. Um they're incredible. We're so happy to have her. Um, she's not in today. She can't say hi
yet, but >> drop by when you get a chance. I know. >> I know. I was hoping time was made last. >> She's amazing. She uh comes to us um from other NVLC libraries, who's also currently working in other VLC library.
Um, so she knows what she's doing, which is lovely. >> Which is so nice. >> It is so nice. Liz has a lot less to do, which is lovely. Um, and she's been great. Um, NVLC is meeting tomorrow um for the library directors to put their input in for
>> awesome for our new ILS system. Um, so everything we do uh all the checking in and checking out that's all on this one system. It's old as heck. We're very excited to replace it. We've been looking at demos. Um, so I will be in meeting tomorrow to put forth what my
suggestion is and we'll have some discussions about that. So >> we'll see. Um, hi Melissa. >> Hello. Hello. Sorry for being late. >> Oh, no, you're fine. >> Not a problem. Just doing a director's record right now. >> I hurt you a lot to go off of it. Um,
there is a change from the back I sent you guys. The friends meeting got pushed. We will be meeting on the 23rd. Um, that is also when our next staff meeting is and our holiday party. >> Yeah, we'll be good to go. Um, the holiday greens workshop went really
well. Uh, we had 16 patrons creating gorgeous festive greenery. Uh, mocktails also went very well. >> Yes, it did. >> Uh, Dad's Donuts is back with the vengeance. We had 25 people coming in. Uh, it was crazy. Um, and the musical
holiday story time was huge with 38 patrons joining in. Um, and I also just got a um we we hit a record. It's something that doesn't happen in libraries often, but on Saturday for the vision board um program, six people registered and those six people showed
up and that is a big deal in libraries. We were very excited. So, I got the news of that today. So, we're pretty happy. >> Um so, yeah, that's kind of where we're at right now. >> Stats and budget all look great. Uh we just I just got the notification
yesterday morning um that our state aid is approved. So I told the town to be on the lookout for that. So yeah. >> Okay, good. And how do you any idea how much that's going to be? >> Sevenish. It's about the same as it usually usually is. Okay. Okay.
Okay. All right. Under new business, we have the uh the gallery policy. >> Yes. >> Okay. >> So, I have cobbled together a policy
from multiple other library policies for galleries and based on what ours is. Um I'm trying to keep my eye my goal for this this year is to take all of our policies and tighten them in a way that
is more bulletproof. uh bullet points easy to read um because you people don't read blocks of text. >> So I tried it as best as I could here. Um basically we'll be doing it in um you can sign up for 2 months uh so that way
we can just keep it easy. My ideal is to obviously not this year um but in general have a like open period of time where people can submit for the year. Um, we reached out to the schools. We're working on figuring out when they can do an art show and if they want to do one
collaborative one with all the schools and how they want to do that. So, we're working on that right now. >> Good. >> Yes. Yeah, we're really excited. Um, >> so I think everything is in there, but obviously if there are things that are wrong or things that need more
information, please let me know. >> It's well done. >> Well done. >> And then the application of good news to tighten it up. What's missing is the waiver form >> on the back. >> Oh, I >> Oh, yeah. >> Oh, yeah. >> That's it. >> Oh, the waiver waiver. No, the liability
waiver I haven't done yet. >> Okay. No, that's good. Y >> and then the application is there um to keep it kind of >> this can be tightened. >> Yes, I will take all of your notes. >> Okay, I will. Okay. Did this come as a
word, doc? I don't remember what I did. >> I got it pulled up. So >> Oh, it might be a PDF. >> Hold on. >> It's a PDF. >> Yeah. >> I mean, if you're okay,
>> your physical copy if you're cool with that. Yeah. >> Yeah. And I'll uh dive into it and u >> Yeah, please >> see what I can do. >> Is there any possibility that um I know sometimes um egos get involved. So the only thing I can think of is that the
library should not be responsible for um publicizing. >> Oh, I should put that in there. Yeah. Um I am hoping to put in something. Did I? I might have. Well, that could be included in our in in your monthly calendar of upcoming events, that kind
of thing. >> Yeah. I what I want to do is what we were doing similar was that if they wanted to do our reception, they can and I thought that I'd put it in there, but it didn't. >> So, that's a good idea. >> That handles it. And yeah, it would be on the website, but you don't want you don't want anything that would actually
make y'all >> Yeah, we're not going to do social media posts and stuff like that, but if they do an art reception, we can um because that's what we used to do. And that's a quick and easy like before or after their showing. Um, so that's a good thought. >> So it' be okay to have a
>> a greeting of folks who want to come in when it first opens up. >> Yeah, absolutely. That's what they were doing before. A lot of libraries do that. Um, it would essentially be a community event like we do like open up the meeting room. So it's something that we can schedule with them and
>> if that's something they want to do. >> Okay. And they're going to it'll be coordinated. >> It's all through me. for you. Yeah, I put the email on there as the admin email. I have it worked for a period of time. >> I saw it cuz initially we were talking about another method and >> No. >> Yeah.
>> Yeah. So, I'm going to take care of it. >> Okay. >> Um, so that should be good. >> I will steal this and I will make some corrections. Thank you. Thank you. >> And those aren't corrections. Those are suggestions.
>> We can vote on the uh the the the policy next month. >> We can vote upon it in a macro fashion right now. Okay. >> If you want to vote on it as a a theory and I can send as a draft and I can send you the finalized copy via email and you
can approve it that way. >> I'd love to get this going. >> Great. Awesome. Okay. >> Okay. So, motion to approve it as a draft. >> So, moved. >> Okay. >> All in favor?
That's not really nice. >> Okay. >> Yeah, I still have a lot. >> A lot of libraries have some really beautiful stuff. >> Yes, it is. >> Yeah, there's some beautiful policies out there for a lot of different library galleries. So, >> absolutely.
>> Help me. >> Yeah. Why reinvent the wheel? Somebody else has already exactly >> started their motion. So, you know. >> Well, good. >> All right. >> Old business. There any other new business? Okay,
that's it. All right. Old business. Um, one of the things I mentioned to Haley that to to discuss was the MVLC, the letter that they sent just to make sure that we all understood
what um they were talking about, why it's going up. Uh, and what impressed me was this fall. They did an amazing job. That's all Patty Dulio >> that they're showing you. This is what they're providing and if we did it on
our own, >> what it would cost, >> this is what it would cost. And I I really, you know, just the fact that it would be almost $800,000 to provide >> that level of service to our
>> cycle to this where we have members of the community saying, why do we need to do this? What what is the usefulness of the MDLC and >> and this is this >> and the biggest one like that's not even really on here is the fact that if we
did not have MLC Newberry patrons could only get books at the Newberry Library, >> right? And right now they have access to >> 32 36 other >> 3 Yeah, 35 other libraries and access to over $100 million worth of physical
items to borrow. Every library can only fit so many in their building, but we're able to switch around all of them. Uh the >> you can exactly. So that is the biggest thing. >> You didn't get that this page. >> This is
one >> reciprocal borrowing. That's >> Yeah. Take this one. I >> I've got it. So I could rent it again. Sorry. >> Yeah. Yes. Under the rubric of reciprocal borrowing. Are we referencing inter library?
>> Yes. Inter library digital um lending because if you have Libby through MBLC, >> right? >> I don't we I think we maybe have six or seven actual books that we technically own through Libby, but almost everything that you can get is through MBLC.
>> Um and that also includes um state. So we're part of Commonwealth catalog because we are part of the credit but that might >> okay explain more fully please because I don't know hello but I don't into ILS
>> ILS is the system we use so all of our checkin checkout all of our patron information that's the thing that I will be um on a >> tomorrow >> yes talking about tomorrow uh those are crazy expensive to pay for yourself um Most libraries that are not part of consortium can't.
>> So we would be on the hook for $92,000 >> or we'd have to find a much worse ILS of course >> which is crazy because worse. Yeah, >> that would be the objective cataloging services. >> So basically the way we save a lot of
time and energy cataloging if you're doing it without the consortium we would have to be doing everything to the mark level which is nittygritty. you would probably need to hire an actual cataloger who can do the metadata portions. >> Is this different from what Ellen was
doing when she was here? >> So, everyone in the consortium, we do basic cataloging. Um, we basically put in the ISBN, the title, the author, that stuff. >> Sure. >> And then they have catalogers at NLC that go through and they will do all the in-depth cataloging and making sure that
it's ma matching with the um Library of Congress records and the OLC records. They do all the integrated stuff. We would have to properly hire. >> So they're backing you up with the rudimentary stuff you do here >> and then entering it into the >> integrated system.
>> Yep. >> Yeah. They do all the inepth work as someone who has had to do so library of things if you're getting something that no other libraries had. So when I was in Georgetown, we got a grant for STEM materials and we bought a bunch of these like STEM kits and they were crazy
difficult, but because they weren't part of like it's not something anyone else had >> in the system or really any system in the area, >> I had to do all that higher level cataloging and it takes a lot of time and honestly you would have to hire outside of us. There's no way.
>> How do they access the basic? >> Okay, so we put it into that. Y >> and then they can see it and then they >> they clean up records, they email us when there's an issue. So like >> so they're constantly monitoring the 30. >> They have two or three people now that
are doing that that is their job and that ensures consistency across all of the libraries which is huge because if you're going into the catalog to search for things >> it would be if we were all individually doing it >> and if everybody was doing it just a tweak different >> I do a little bit of metadata work for
an edtech startup I worked for and yeah and it can get very very funny. >> It's so bad. I I like to get your graduate degree. You have to take meditative classes and it's terrible. >> At least personally I I'm clearly not a cataloger. It's terrible. But yeah, so
that would be a a cost to it that we would have to hire out. >> And that's this is this was very helpful for me. Look at this. >> I truly cannot thank Patty Dio more. She is the president of NLC. She is going
through and personally making these for every single library who wants them. >> Wow. >> I know those are going to be different than particip. >> Yeah. But they were in handover before so >> it's tight by but it doesn't matter. You
could do it in uh Pentucket Ohio. >> Yeah. And they still they come out for us. Um we've had them here. I'm aware of that. And and when Ellen left. >> Yep. Yep. We brought them into kind of orient you to the process. How many
employees down there at MVLC? >> That has changed a lot recently. I don't have that on the top of my head. >> Um I want to say somewhere around 1214. >> It's just small. >> It is small, but they've grown a little bit. >> Now this comes through um MB. Yes. LC
funding. Yes. >> Which in turn, well, used to come. >> Yes. >> So that comes from funding from MBLC, but they also have grants and stuff for consortia level. >> State funding has got to be in there somewhere. >> Yeah. >> With the u erosion of
>> I will say >> so part of the move was so that they could have less uh to spend. So like they're spending less on internet, they're spending less on space and lease and stuff like that. So they were cutting back a little. >> Yeah.
>> But yeah, they do everything. I mean, honestly, they've got people. So um all of our public computers, John doesn't have to mess with those most times. That's a man named Tom at NLC. Um he does all of the stuff, most of it remote, but he's come out a couple times.
>> Ancestry stuff and all that. >> Oh, not the ancestry computers. um or maybe he might do the server part of that. Honestly, not entirely sure. But all the public computers um that have access he sets up so that they are cleaned and cleared and regulated um so
that we don't have to worry about like viruses or if someone left an important document on a thing. >> And he he does most of it remotely, but does >> most of it remotely, but he also he'll call me if there's going to be an outage. Um he's he knows his stuff. Um so he does all the tech stuff. use uh
we're the overhaul of the server. He's worked with John. Um they're in connection to do stuff. >> Okay. >> So, we have that. There's the catalogers, there's the trainers. Um so, we've got people who have come out for training for >> everything. Um they also have created um
an online portal. So, we have SharePoint for all our documents. They have a SharePoint for everything. It has all the information about what libraries have what so we can look it up easy. It has training videos. Um there's like a whole uh orientation to the current ILS
system right now. So if we have someone new, Liz doesn't have to do everything. They can watch the videos first and then come with questions. Um so they're >> so they're everything. >> It's worth the 33. >> Yes. >> 6,000%.
>> That's the point I wanted to make sure it was. >> Yep. Absolutely. They're >> okay. >> Yeah. >> Yeah. They are why we run. >> Yeah. >> Truly. Well, someone who frequents the Newberry Port Library. >> Yes. >> Yeah. >> Yeah. >> Well, that's the other thing. As
Newberry is split, >> like people who are on Palm Island aren't coming to this building, >> right? >> Because it's so much easier to get to Newberry Port. But if we weren't for at the consortium, >> then they have to come here and they probably wouldn't >> and their
choices would be less than what they have now. I mean, think about it like we have in our consortium, which is a huge library, Lawrence, which is a huge library in Wilmington, >> like all these huge libraries that have much more room and space and money for
our collection. >> So, our collection is very limited and if it's all you can get, it's going to get a little fast. >> Yeah. >> And it means we won't be able to keep things as long. Like right now we have stuff on shelves for a while unless it's, you know, not good material or the book is broken,
>> right? >> But if we had to be the only source of materials, we're going to have to like a three-year rotation, which means that your favorites from the 70s and 80s won't be on the shelf.
>> You won't you won't find Melville. >> No, you won't find Melville. You'll find Moby Dick and that's it. Thank Thank you, Garvey. >> He'll probably at my house. >> Yeah, he won't. There won't be as many
Pattersons. We won't be able to have multiple copies of what we have. >> Mhm. >> Just because there wouldn't be like right now we have the hot titles. >> We would not be able to do that because it just wouldn't be worth the money and space. >> This is this is
>> Yeah. Again, thank Patty. She put in a lot of >> Yeah. No, just when I saw it, I said, "No, this is this can't be right. It's $700,000." No, it is. >> Oh, no. >> But really >> to duplicate the books.
>> Yeah. I mean, that alone is worth it, but also >> the library training. >> I mean, the reciprocal borrowing is would have been to do what we've done. >> Yeah. >> To have that was 300 wouldn't be able to do we wouldn't be able to replicate it. >> No. No. We would not understood.
They would all be very sad. >> Yeah. >> Also, the town loses some funding from that. So, >> Ah, okay. >> If you're if we're not accredited. >> Ah, right. >> Yeah. It means they're less eligible for certain grants. >> Yeah. Okay.
>> That's very helpful. Thank you. >> Yeah. >> Any other questions? >> I don't think so. We're doing okay with the budgets. >> Yep. >> And the numbers for the month. >> Yeah. About normal for December.
>> Exactly. Yeah. >> With the dark. >> Yeah. Yes. >> True. >> And and in July we'll be saying days are long. Folks are That's why they're not here. >> Yes. A lot. You got that magical spring and fall?
>> There we are. >> Except for probably falling losing the school. You know, there's always >> there's always some spring. >> Anybody else have anything else? Okay. >> Dick money, which >> All right. >> Um,
>> does that cover? >> I think that covers it. >> Okay. >> All right. >> Next meeting. >> Ajournment. The next meeting would be the 10th of February. >> Okay. >> That second Tuesday.
>> Okay. Same time, same place. >> Same place. Well, probably same place. >> There you go. >> Check online. >> Motion to adjurnn. Who knows? >> Okay. >> Seconded. >> We're ajourned. Thank you, D.