call the meeting to order. >> Sure. >> Do someone want to do we have to second? >> Um I don't think so. >> Because we're not want to say like what the date is and what it is. >> Thank you. >> Yeah. intellig. It's Tuesday, April
21st, and it is now 7:04 p.m. The Open Space Committee is having its regular scheduled meeting. >> Awesome. >> Uh I'm Jim Doulan, >> Christina Hoffman, >> Sean McI. >> Awesome.
>> And we have guests. >> And yes, we have a guest. >> Eva Jackman >> from Are you're from the historical >> historical. Awesome. And you both? >> Robin Ethridge, um, chair of the, um, local historic district study committee.
>> Joy Misho, uh, vice chair of the lower green local historic district study committee. >> Great. Well, welcome. Thanks for coming and thank you as well, Eva. Um, if you'd like to present your um your query to
the to the committee. Okay, I'll start off. I just wanted to um spend a bit of time uh appraising you what's gone on in the lower green as it is an open space and may be relevant to
any of your uh work you're doing. And in addition um there is another open space towards the Parker River where the um uh ferry where the um park masters
place which is categoriz. So uh what has what has happened over the last couple of years is the select board um got together following a petition put by the um residents of town
Newbury about 145 of them signed it um requesting the possibility of the lower green being um deemed a historic district and uh the select board then um formed
the committee uh which there's myself as chair, Joy, vice chair. We also have Ellie Palega who works for Historic New England and HMister who's on the Newbury Historic
Commission as members and also Bethany >> Duo. Yeah. Who is using although she's uh no longer standing at the moment. We just changed the committee over. So over the last few years we've been around um studied the
history, the architecture of the the green and its relevance to be uh included historic district. This is all laid down by a very comprehensive and detailed
uh instruction manual uh organized by the Massachusetts Historical Commission, MHC. They lay down the whole timeline, time frame you supposed to do it in and all the points, the fact you've got to reach out to
everyone involved, solicit opinions, have public meetings and things like that. So moving forward and indeed um I have um referred this to uh your chairman way back then so he's aware of
it. >> We've been working on this for four years. Okay. >> Yeah. So, so but the reason why we're here is we've now finished that and uh following all the um protocols laid down
by MHC uh which is involved uh as I said discussion with property owners engaging the public etc etc. So we now uh and also we have come up with the preliminary report which is on the new
town website which does everything history lots of pretty pictures everything uh and available for anyone to get. It is only the preliminary report. Uh we've had a public hearing last week uh which was uh here uh
attended by Bill Deo and uh members of general public to ask questions. uh all those uh uh questions and the answers given will end up in the final report won't change
uh from what I've got because none of them were particularly just uh dotting eyes and crossing and things. So what happens now is there is a vote. Oh, it's gone onto
the docket item number 24 at the Newbury Town meeting for a vote for the good people of Newbury. And it has to get a 2/3 majority to pass. That's a high bar.
But all the residents who in the area have all agreed they're all happy with it and indeed buttons to um seem to be as well. But you still got to get a 2/3. So what I'm going to share with you today is
so you're aware of exactly what we're talking about. >> We know exactly. >> Yeah. I just want to take a quick >> so uh and it is the area uh in red. So we can just see the the
mission was um in creating a district. Um it's it's really if you're standing on the lower green it's what you can see from the green what the ey line takes
and it's done in lots. So the Massachusetts Historic Mission won't allow you to sort of split lots and things like like that. So we've we we have encompassed the area around the green. There are couple of exceptions
and there are a few outliers which are the um uh two um uh centuries. So that's uh that's where we are at the moment and I'm going to share with you a couple of the things
just to show you where up to date that's from the Massachusetts go ahead. So they're all um so >> do you want a copy? I don't really >> I've only got one copy of the other
probably the most uh the best endorsement we got uh which came from the trustees of the reservations who are actually incorporated or some of their land is
incorporated in it. So, and we've had in sort of good endorsements from the green belt um >> sons and daughters, >> sons and daughters uh who have a property within the
historic district which is the um Jaclyn Woods property uh on British road and we've had uh generally good uh words from everyone So
uh so that was uh that was really it and and I know uh that anyone copy that around because I think it's quite well written very well written as to what embodies
>> that's a letter of endorsement from the trustee >> but the the whole reason that that we did this was because um there have been several estates that have been subdivided and um actually torn down around the area. And the lower green is
such a cohesive beautiful area. I mean, not just for new residents, but for anyone driving down the road to look at, you know, that that beautiful the green, all of the structures, the barns, the homes. Um you know, even all the way
down from the river up. Um it really needs to be protected because there is no protection at all. And you know with the schoolhouse on the lower green in 300 years the select board could say we need that green to build condos. You know with this this is something how
many how many town greens are there left of this age and this quality in the United States? you know, I mean, I I don't want to get all, you know, patriotic or whatever, but you know, that this is coming at a good time with the America's 250th,
you know, and the our town is almost 400 years old. So, I mean, this is something that we really we all felt was really important to to protect for pro posterity >> and also the fact that green is still
used as common there. I mean virtually every weekend or during the week we see sports training activities going on and in effect you know it's it's about 13 acres
that's prime real estate if if Newbury suddenly fell into financial difficulty and was pretty healthy at the moment in 20 years time or won't get on they could easily say well we'll take that and there was nothing to stop it it's not on it's It's not on any register. Even the
schoolhouse is not on any register at all. >> No, it's not on that protected. >> Yeah. So this then uh encompasses that and there are lots of rules by law issues will come up at the annual meeting which we also have to vote on uh
which go in which I've got a copy there but if you uh want to appraise yourself it's all on the website which which means that it doesn't stop development or if someone's property burns to the ground something unfortunate is is what
goes up has to have empathy with the the district really. I mean, it's it's got to be rather than a glass and steel structure or something like that, it has to sort of fit in. I mean, it doesn't have to be a replica of seven 18th
century building, but it has to be something that melds in. So, the eye and the atmosphere is is maintained, which is which is what's sort of trusty as well. So as an open space it
I hope it sort of marries up exactly what we want. You know it's you decide on what these are used for and this is open now. This helps protect it as is. So that's really where we are
now. We're at the final stage because this is it. This is on the docket for the voting and it needs 2/3 majority and as you know >> on May 5th >> May it's May 5th >> tall order. Yeah >> it's a tall order because anything
requiring 2/3 majority is tough in this >> something something that we've designed in the report is the fact that we get we've we've gotten feedback from the neighborhood. You know we're not just imposing thou shalt not. We've been
working with everyone, you know, solar panels and and ADU, you know, um, you know, uh, dwelling unit >> accessories, >> accessories, dwelling units. Um, you know, we've we've we've been working
with people to make sure that everyone feels comfortable with this because there will be restrictions, but we're not going to, you know, chop off hands if something happens. We've been very sensitive in the bylaws that we're that
we're proposing. >> And and then just to to add to that is is any renovation or work done is it's really external, not internal. And it's really the facing to the public highway. So if someone wants to put an extension
out the back or whatever they do, it's it's what's visible if you're standing in the middle of the green. That's what it's really all about is to keep the the the aspect which is the draw for people coming there as well. So
>> we we we we look at it as making time visible >> and and for anyone you know for anyone driving by someone from Gloucester or Maine or whatever you know they drive by and they think oh what a nice place and this is our town you know
>> so so that's what we've been up to for the last couple of years. So >> last four years. >> So I have no idea how this fits in with your plans for the green or it comes, but this was a way of telling you this is what's happening.
>> Yeah. I think I I've just in our current status as a committee like we've been trying to update the um open space and rec plan for the town and I've been you know kind of you know going through our
old action plan over and over and talking about it with people and a lot of it is concurrent with the goals of your committee. um creating like different you know districts around the town to protect you know historic and natural resources things like that. Um
inventory of historic sites like these these have been like goals of this committee as well for for since this plan was created in 2010 and now in 2026 it's still part of our mission as a as a committee. So
>> say we can count on your favor. >> Yeah. I'm actually not a resident of Newberry, which is a great I would >> I take everything I said. >> Also, congratulations on getting this far and we know that it's a huge amount
of work to have a volunteer group, you know, trying to put together studies and plans and documents. So, really well done. Mass Mass Historic Commission on our first try when we submitted it, >> Mass Historic Commission came back to us and said, "This is great. We think that
Newbury should do the upper green as well." And you know, as well, and we're like, "Well, no, no, you go ahead and you know, how's that working out for you?" But we're, you know, but they gave us a ringing endorsement, which you know, on our first draft.
>> That's really nice. That's very interesting. The upper green's on a historic register, but it's not a historic district. >> And so there's no >> difference is there's no difference is historic register is is under a federal
government um scheme. Mhm. >> Uh operated by the ministry interior is and if you want anything done you have to go to deal with federal government as you know that's going to be difficult most whereas historic district are
actually mandated by the sele the local community effectively determine the bylaws and everything else. So the control is much more uh in your hands. >> The federal register homes can also be
torn down. Oh yeah. Okay. Yeah. So, and the other important thing is is none of this is going to cost the town any money. >> That's right. >> Other than maybe a sign or something. >> I just I feel like there's a new sign on
the >> sign the Lafayette Trail. >> Yes. just crawled up in pouring rain to have it unveiled. Only a few intrepid soldiers showed up. I looked through my window.
When you say the c is not going across the town or anything, does that mean that you will be seeking other funds through >> other we will not we will not have to seek any funding
>> but the the um the properties within the district like the cemeteries and and other markers are available um to get grants because of this. >> Yeah. But >> oh, great. That's awesome.
>> It's a It's a beautiful sign. It is very tasteful. Very nice. And it'll be nice to add to the to the you know, visitors like >> just pour the rain the whole time.
Yeah. Okay. So, that's uh uh that's all I have to say. You can keep the maps and um and have a look at the reports on that. Oh, as I said, it's preliminary report. The final one will be coming out very
shortly prior to the uh town meeting. Um, do you need like formal are you looking for formal approval from various boards and committal but you know if you have >> yes
we've had approval from the select board Massachusetts historic commission and the planning board >> historic commission >> historic committee >> historic committee >> yeah so all the uh planning >> approvals have uh have been obtained
just now needs the approval of the good people of New >> Right. Yes. New by field in Plum Island. >> That's great. Congratulations. >> Congratulations. >> You may see us again next year.
>> I'm getting this far. >> You're on the cusp. >> Yeah. >> If it does pass, what's the time frame for getting the final Okay, good, good question. So what happens then is the select board have to create a um
historic um district commission which made up five people of which um there'll be one resident plus probably uh a member from the um historic commission maybe someone
from the planning board and maybe you know they'll pick through and and they once they set up they will be um looking at any issues that arise. I mean nothing should rise if if some uh someone needs to do
the work on their house that >> they'll review they'll review it if it needs to be reviewed right >> but uh if not they they just they don't sit regularly they just they're on as needs be basis >> and um oh there the process is having
the vote done so after May it has to go to the attorney general of the state of Massachusetts for sign off and then from there it goes to Massachusetts Historic Commission who then
effectively agree and then allow you to stick a sign up or something. So, so it would all be it'll all happen relatively quickly. >> Then the final report. >> Yeah. >> Yeah. The final report has got to take
uh in what we discussed at the the public hearing. They want to see the whole thing is about making sure everyone has had their say and and gone through the process. >> I'm going to have my copy bound in
leather. laminated. >> So that's it. So you know hopefully it'll get through and then uh if it doesn't then you can have another seat st next year. But I mean there's there is the only problem is is item 24 on what is going
to be a very big doc and you know right when you get >> Bill Deo came yeah >> the 20ies you know people >> Bill Deo came to our our meeting that we had a hearing on what was it last Monday
and um you know he came in support and everything and and he we said well we don't know where where we hour on the agenda for town meeting and you said number 24 and I went oh and and then someone said out of how many and I said
24 it's like 26 or 27 so we're kind of >> I'm trying to have it early because it doesn't involve money and basically >> yeah everything's not about money >> well good and you know I think that this this I'm super you know excited to hear
about it and it sounds really promising. So my fingers are crossed that it will get passed and >> um you know it is that that green is has been flagged as a piece of open space. So we're definitely got our eyes on it >> and um I think it's been acknowledged
that it isn't protected otherwise protected in any other way, shape or form. Um so we have been thinking about it. So >> it's been on the list of Massachusetts most endangered loces >> since 2010. Mhm. It was dedicated though as a group
at one time. >> Oh yeah. Absolutely. >> So >> does have some teeth in it because it was >> early early on. >> Y >> absolutely right. >> You do have to abide by whatever it says sort of in the deed or however
>> the transfer happened. So there is some commitment there. But I think there's an opportunity to make it a little stronger >> potentially. >> Y good. So we will leave you to your business fish tail out the parking lot.
>> Thank you for coming. Thank you for your support. Feel free if you've got any questions or anything else. Uh feel free to come back. It's um but as I said report and things are all on the website.
>> Yeah. Thank you very much. Thank you. Great. So, good luck with your committee. >> So, anything that we can do for you? >> Yes. Thank you. >> Letter of support.
>> Thank you very much. >> See you later. >> Did you get a copy of the picture? >> I didn't get a copy of >> Yeah. Yeah. Send it to the commission. >> Yeah. >> Okay. Thank you.
Um, do you have any? >> I don't. I just didn't know um what you were really reviewing or previewing and I didn't know if there was anything um historically that you're thinking about like I think the only thing I suggested
was resources >> um you know from each open space would be so helpful not to just us but I think other you know committee's planning board even we should know what we we have >> and we don't
>> and so if there's a project done in the past projects have been done by open space that we've never been contacted about. >> And then come to find out they've gone through historic properties that that we know of that is documented and they have they didn't know about it because
>> it wasn't in the resource or >> I just think it'd be helpful on a lot of levels for a lot of different planning I would think. >> Yeah, definitely. and um to have one one place >> to go and access. I don't know if open space would be it or be planning or just
some it would be nice if it was recorded if they've done a study. It'd be nice to have a copy >> like like of a list of >> well properties or >> the trustees have a cultural resource document
>> for for this uh trustees uh the uh old town hill. >> Mhm. It outlines everything where houses were, the roads are all in there. I'm hoping to incorporate that into a 400th um you know, celebration type of you
know those little things that you do with your phone and it gives you the information, right? and taking that document and I've actually had that document put on a plan so you could see the plan
>> and it goes up to present time over the last 17 28 I think it is to present time >> and I just like to use it that way >> but the problem is is getting those those re those those studies
>> I've asked the trustees twice I've contacted them and asked them for a copy. They have not burnished it. I have some of it. I've used some of it in the past, but I don't have a complete copy. And it'd be nice. I think I've asked
planning if they had a copy a few years ago, and they didn't have a copy. >> It was done in 2006. Maybe there's been another one since. And I just want to see them utilize it because there's another project with the
pastry and when the state was reviewing it, the trustees never owned up to the fact that there was a a mill there. I had to provide them the state with that and I used their documentation to do it. So
whether this thing has just gone missing because they supply me with a copy. I just think it's important that we have them. >> Yeah. Interesting. >> So I don't know if I have the commission request and maybe they didn't get back
to me because it was silver my own personal email but no I want to do them on phone too. So >> So you're saying like the guide that's online? No, that's the Is that the visitors guide? The town of Hoover visits guide
historic Newbury and other points. >> Yeah, that's that's not the trustees. >> No, I know they have soal resource. >> The trustees >> document or resource has information that's missing from this. >> No, >> what I just showed. >> No, no, that's complete. That has more
information than the trustees report has. >> But there's something in the trustees report that can help expand or enhance >> it can enhance the history. I can sit back at home with the the few little properties that I have that I have very very small piece of it, but I'd like to
share it. I think >> and I really think that 400 it' be a great addition to to the ring because you could walk in, you know, his that um um Hail Steven V. Hail, he was such a
character. I mean, even throwing in some of his things, you know, he kept a a barrel of sticks so you could walk up the hill, you know, walking sticks. He just asked, you know, little things like that. People coming into town to visit for the 400th, taking that walk, being able to scan and that trustes report
would be so helpful. >> Got for us to do that. And that's just one property. We have so much open space. You know, there somebody in that neighborhood might just like to take that on come the 400th. and we don't have a lot of time >> to, you know, we really got to start
thinking about it, >> right? >> Nine years, eight years. >> So, I just wondered if that was I I like I said, I don't know if open space would be, you know, in whose hands these reports should be in, but I think they
should be available to anybody who wants to look at them. >> Yeah. If the town creates them, I think that that that they would be, you know, the trustees is a private organization. So, if they paid for the report, then they're probably not as likely to share it with the public except for specific things. But, if the town were to do a
study, I do think that it would be, you know, it was paid for by the town residents. So, I do think that it would be a more public document than one that was created by a private entity. and not only enhance the property. The more history you know as you >> you know all the the trails that are up
through Old Town Hill now they were all roads. >> Those trails were just roads and I have every bit of documentation. And the fun part about it is it has been completely uh transcribed horribly mind you because
it was done late 1800s but at least it's not the old scribe. And a couple years ago, the museum of old Newberry actually purchased the original book and that would be on display for the 400. We were there help you know.
>> Yeah. >> But to see that field book that that Pike held and wrote in brought to the town hall and recorded the proprietor's records. >> They've got it and we've got it transcribed. Nobody's going to go through that ad. >> Yeah. Yeah.
>> So I just think it as a package. Mhm. >> It would really um it would be a good tough thing. >> Yeah, definitely. >> So, I haven't got everything together yet. When I do, I'm going to show to the commission, but I it really involves
planning. >> Yeah. >> Yeah. >> Right. >> So, when I get that, I'll let you know. >> Yeah. In touch, >> but that that was why I was here. I had the time to come. So, the last Zoom meeting, my husband was having knee
surgery. yourself. >> Oh gosh. >> You think he's doing all right? >> He is. The first knee took a year and a half to heal. >> This one's already doing good. 2 weeks in. >> Good. Good. So,
>> if you're done with me, that's all I really wanted to know is if that was given in consideration or like I said, I don't even know the other group to handle it. >> I think I think us or planning. Planning would be definitely. Yeah. I feel like
planning is kind of a liazison between different committees like like historical one of you know you said this land everything's got a price on it. >> Right. Definitely. >> And so it might be nice to have that at your disposal. Somebody comes in wants
to do something that they shouldn't be. >> Yeah. >> Yeah. >> Probably would too. I think I'm right I'm right there. It can be in the district. Well, thank you all. >> Thank you for coming. >> Thank you. >> Remember, just reach out for anything we can do for you.
>> Thank you. >> Oh, you're back. >> Florence, forget it. >> It's so pretty. I think if you came back, you wouldn't be there anymore. >> Well, thank you all. >> Thank you. Cool.
Great. >> So, the next stuff that I had wanted to talk about was also, sorry, I did not um I know Mike's not here. Usually does minutes. I didn't figure out a way to have the minutes be
taken, but I can um >> I'm taking minutes. I'll take minutes. >> Okay, that sounds good. Um if anything's missed, I can also review the tape once it's available. So, >> thank you. Um,
so meeting minutes. Um, >> previous ones. >> Yes, there's March 24th and April 7th. I I sent out I'm so annoyed with myself. I sent them out today when I had them for many days before today. But I don't know
if you all had a minute to review those. But if not, that's totally fine. You can just vote on them next time. But I had a chance to review the ones from our last meeting. >> Okay. Um, >> I didn't say here. Just the last one. >> Just the last one. Okay. >> Both.
>> Okay. Yeah. So, I mean, the agenda says we're only going to vote on one set of minutes. So, I'm not sure if that means that we shouldn't vote on the other set. >> That's all the first agenda. I just I was all mixed up, but the I revised it to say the correct minutes that are
still needing to be reviewed. So, >> if we want to just vote on the 24th since we've all reviewed those minutes cuz I think we'll have to we'll need at least a quorum of people who have reviewed the April 7th minutes. >> I think that we've all reviewed the April 7th minutes and we haven't all
reviewed the March 24th and I wasn't here so I can't review them. So, we can all review we can review the the last meeting that we had. >> Okay. >> Okay. So I would put forward a motion to approve the meeting minutes as written for the last meeting which was April.
>> Thank you. >> Yes. And I will second that. >> All in favor? >> I I >> Great. All right. Um, so I wanted to
talk about next, um, cleaning up anything that's left with the narrative portion of the draft. Um, I know we had, um, we got some great comments from Kay. Um, I didn't know how I was just
checking with you all who are here about how that's been going if any questions have come up reviewing those or just where we're at there. >> I definitely had a couple things from the conversation. >> Mhm. >> Okay.
>> Okay. MVPC. Yes. And um >> haven't have not gotten to it. had a busy stretch, but um I can >> get to that certainly by the main meeting. >> Okay. Yeah, definitely. >> Or and I can also just offline
communicate with you. >> Yeah, that sounds great. Um >> it was just a few small additions that were suggestions. >> I think Yeah, they I was surprised at how like minimal her comments were, so I think that's a good thing.
>> Um any or Sean, anything? >> Yeah, section three is done. We incorporated, we just stayed online and cranked through it after our last meeting and so I'm sorry, section four. >> Yes, section four. Um, we incorporated all the comments.
>> Great. Awesome. >> So, we're done. >> Nice. Anything on your end, Sean, or >> um I don't do we did we I didn't I didn't know who was going to try to get that map seven into section 4. I think um I was reviewing because I had that
question myself earlier um last week and I was reviewing um what Kay had said and she said that the green belt maps I think would serve as the requirement for anything climate change related and mapwise. Is that how
you remember it or is >> uh Okay. Well, uh so the comment was from MVPC, right? >> Yes. Oh. Oh, she she sent Yes, I remember coming across this. She sent the draft. I put it in the drive and
then over the during the meeting I remember we got to we were going through each comment that she had left and she we got to that comment and she was like, "Oh, I talked with Satie and she was saying that green belt's providing some maps related to climate change and parcel prioritization and that can serve
as that." >> Okay. >> Um that requirement. >> Okay. Good. I was a little confused because I I actually asked them as well whether those would work >> given the fact that they're based on the same data. >> Yes. >> So that was the big question I think.
>> So if we resolve that then >> I haven't seen the maps. I'd like to see the maps when they're ready. >> Going to send us all. >> Yeah, they're they're in the Google folder, I think. >> Okay. No, I've I've looked at those maps. I mean in the document, >> right? That that is that's one thing I
wanted to um talk a little bit about today. >> Um so um >> that's really all I have. >> Okay. Awesome. Yeah. Um so
I have a bunch of notes here. Um okay. Yes. So has um I guess Christina and Jim, have you guys been keeping track of your sources for your sections if you've used any sizes?
>> Yeah, everything's in the references for for our section. >> Okay, awesome. >> And >> it still needs to be formatted like the way we're going to format it, but they're all in there. >> Yes. >> Awesome. Okay. And Jim, I think you keep track as well. >> Yeah. Uh >> for sources.
>> Yeah. Like the data from the tables and stuff. >> Yeah. >> Yeah. those that was embedded right in there. >> Yes, I do. I remember that. So, um >> Yeah. >> So, do they just need to be moved down to the references section or have you like you gave a source and then did you give like the full citation that would
be down in the references section or do we still need that? >> I I would need to look at the references section to see exactly, you know, if it matches. >> Okay. >> But it shouldn't be. >> So, are you want to open it now or not?
>> Yeah. Right. Just so that we know what our action items are. >> Okay. >> Yeah, >> that sounds good. >> Since we're here. >> Yep. >> So, this is sexy references page 53 and 55 wondering.
>> Um, you know, I would say I'm just so And how about you references that you need to go into the reference section? >> So, they were I I have a bunch of
references to >> I don't know if they got transferred over or not. I'll double check. I have a chance to >> Okay. >> So, yeah, I uh I'm just looking into section three. Sorry, Sean. I didn't mean to cut you
off. No, >> I was just going to say some of them are a little repetitive like uh >> some of the sources. >> Yeah. >> Okay. >> He hasn't planning documents and >> Yeah. >> I definitely >> I mean we don't need to put like eight
different copies. >> Yeah, I've I've been kind of shoving the source formatting question down the road. Um, so that's definitely something I will ask you about. >> I've got here's your section three. >> Exactly. It was filled in and I did not
do that. So, >> Oh, okay. >> So, if I'm just trying I was trying to do a sideby-side comparison of what I wrote. >> Um, this source is 1960. So somebody must have
this matches what I have in in >> I think I might at some point maybe I might have copied and pasted stuff. >> Yeah. So there there were there three I think there shouldn't be >> oh references. Okay. So >> so are we though saying I just want to make sure like this data you know in
line I didn't it's not footnoted. Um, it was taken from a similar, you know, like it was taken from this source. >> Mhm. >> These are multiple sources actually. So, >> okay. >> Um,
>> could you do something like this like go down into the references section and just add in like if it was, you know, the town of New was based immigration plan the 2000 version or past EP. Yeah. And if it's not there, do a comparison. Sure. >> Yeah. Yeah.
>> And then we'll put them in order at the end. >> Yeah. >> And the mask we don't >> Yeah. This is a reference section. So if you want to scroll up to your section, you can just use that. >> No, this is >> okay. That's what you want.
>> Are the maps uh also considered references? >> I think so. Which I can generate. >> But we know >> they're all from the same source. Or I don't know >> the maps are part of our aren't these
aren't don't we all have maps are you talking about maps that you do pulled off from another document? >> No, I guess the MVPC map and green belt created. >> They're identified on the map. So maybe that's good enough. >> Yeah, I think we could just say like map
3 shows blah blah blah. And I think MVPC probably has a citation on their map of where it so I don't have to repeat it. >> Okay. >> In the references. Yeah, I I I will definitely consult with Kay about that about, you know, where to put sources if
they're needed in the text or if we just put them all at the end. Um, I just want to make sure that everyone had kept track of like where they got all their information. >> So, are we I just want to make sure when you say information, are we talking about data? Are we talking about >> like
stuff beyond >> like I know a lot of a lot of >> Not trying to get into footnoting. No, no. I'm not saying that that is how what you should do. >> Yeah. No, no, no, no. I understand. Go ahead. >> I think um >> like we'll definitely cite the 2010 plan
cuz I know that's where you got a lot of your information. So like like >> Yep. >> text and narrative um stuff, >> right? >> But it it seems like you have all your data um sources. Yeah. >> Yeah. So
>> Okay, great. So, it's good. Oops. >> And I'll work on figuring out how we're going to all format it in the in section 9. >> Um, so you think yours are in there or you're going to check them? >> I'm going to just double do it double check on that.
>> Great. And >> I mean the the the tables I have are definitely in here. So, I just want to go through. >> So, um, >> some of the data. Yeah, >> we're going to add these to the document ourselves or we'll be sending them to >> um you can add them into section 9. I
I've I've I'm trying to just keep them organized by section at the moment. >> Um but >> meaning that meaning down here in section 9 if you had section put it there.
>> Yeah. Under under section four. I think um when I've been looking through and and um thinking about the narrative edits, I've been in the clean document. I the one that says clean OSRP degree draft um
because I think that's where Mike you just happened to be the first person to or or I think it might have been you and to help. So yeah, I think when we were here, we agreed to use the one that said MVPC as the front. And so I actually would take all the other documents and put them in the old version so that when
everyone goes in to make their edits, if they're making any more that they would there's only one document there cuz I even went tonight and I opened up all three documents cuz I couldn't even remember which one you said was the latest version and I was like, "Oh, here are our edits." That >> is confusing. >> And I took it right from the meeting cuz I literally went right into the version
that you said to use. So I would move the edit document. >> Okay, gotcha. I will organize that better. Um, and I think it's probably worth like sending out an action item list. >> Mhm. >> Um, that says like here's what people
are, you know, planning on doing like with some of those instructions so that you don't get >> Yes. where to put our edits. >> So, yeah. So Jim is reviewing
data and sources. Um Sean, you are also >> Yeah, I've got Sean. All right. And then Yeah.
>> Any final and Jim, you were going to um >> incorporate the comments, >> right? NPC and VPCs. >> Yeah. >> Okay. Yes, I will. I can see how that would be confusing. >> It was I thought Oh, it was very clear
when we finished the meeting last week, but we we didn't send it out like memorialize it, which is making me say it. >> It's amazing how quickly one forgets what was decided. >> Um yeah, my bad. Um
okay. So um Okay. Another thing I wanted to Does anyone have any other like loose ends they wanted to discuss regarding the sections? >> Um only that I think we were trying to
like nail down a schedule. You know I'm always in the schedule mode. >> Yes. I I have some thoughts on the um so um I guess I
on the agenda I wanted to I'm just going a little bit out of order on the agenda so I apologize but um for next steps and things um so town meeting is May 5th
>> y >> which is to Tuesday. Um, and I think part of our process was to have a another public meeting to review the the action plan. Is that kind of what everyone was thinking? >> Yeah.
>> Um, I actually was looking at that. Um, I made some I made a new one because I thought after speaking with Kay a little bit that
I had some thoughts. Where is it? >> Great. Um, that might help us keep things rolling. So, where's my document? >> And you finished sections one and two.
So, the the group needs to review the sections that you recently finished. >> Yeah. If if you all would like to do that, this would be great. >> Okay. Which sections were those? Can you just remind us? >> Um one and two. And we haven't Mike,
Martha, and I haven't finished the action plan yet. So, we haven't done section six just yet, but coming soon. How about eight section 8 public comments?
>> Um that that is kind of I think just going to be the where we paste in the approval letters from all the other um boards and committees. >> I think that the public comments also
need to get summarized >> or like yeah like citizens citizen comments. Is that what you mean? Yeah, I guess is that where the um survey results
go in as well? I was also the survey results. >> Um but I don't have the workbook open to know where we put that. I was thinking it was section 8, but I could go. >> Let me just find I'm right next to this and I really want to find it. I don't know where.
>> Yeah. Yeah. Focus on that. I'll hustle the work a bit and see where the public >> okay >> comments need to go six maybe public comments We'll see. I'm kidding. my document.
Um, you're looking for section six for looking at where the um survey results need to go. >> Yeah. From the workbook. >> From in the workbook. >> All references tax. >> Oh, wait. summary of communities
summary. >> I think it's public comments or it's as an appendix. >> Yeah, it's funny that it doesn't tell you. >> Yeah, >> it actually was appendix F, >> I think. Yeah,
>> I think. Oh, no, those are sample open space and rec plan survey questions. I think other plans have put them as an appendix and referenced them in the summary section like the summary of
um outdoor or open space needs. >> Yeah. So it kind of ends up being in section six then. >> Yeah. >> Which is like the needs. >> Yeah. And I have those graphs that I made. I can definitely like put those in there as well. Okay. So I will work on that.
Um so town meeting is on the 5th. Um I think normally the chair of the committee if desired will stand up and say a few words about what the
committee is working on. Um, but I thought it would be now it's like we're like two seconds away from town meeting now, but um >> and this is our last meeting before town meeting. Um,
so I think um Christina, do you think Bill would want to do that? I know David did it last year um and give a little summary about our status with the plan update and everything, but do you think Bill would
want to do that? >> Uh we can ask him. I He would probably rather delegate it to me. >> Okay. >> But we can definitely ask him. >> Okay. I don't want to I'm worried about
making decisions not in the public meeting setting. So I'm I guess we can decide kind of like pending bills preference. It will e either be him or you that does it. Yeah. >> Would that work?
>> Okay. >> Yeah. Let me just make sure not but yes. Yep. >> Okay. Um, unless there's someone else who's really keen to um stand up a public meeting.
>> Wishing Davis much. >> Um, but I wanted to kind of maybe bounce the ideas off of you guys. So, I think town meeting is a really good place to publicize any events that you're doing.
Um, I know we want to have another public meeting. So, I wanted to ask um if we think we would be able to figure out how to publicize the public
meeting that we haven't yet planned. Um, so do we want to decide on I don't think we can decide on a date to have a public meeting without the whole committee present or at least Bill. Um,
but I wanted to see if if you or Bill would want to talk about the fact that there is going to be a public meeting in the future. Yeah, I think that the key points, yep, we're we're working on a draft, you know, open space and recreation plan. We already had a great survey. We already had a public meeting.
We sent out a survey. Thank you to everybody who did it. >> You know, we've collated the results. We've been working with Marine Valley Planning Commission and we're getting ready to submit our draft um you know to some of the public departments. And then we would also love the public review on it as well. are planning on hosting a
public meeting and you know anticipate it will be this summer and so please keep your eye out on the um announcements from the town of Lbury and sign up for open space recreation. Yes, if you want to receive them. >> Yes. Okay, that sounds good. I think that's as much as we can give people at
this point in time. Yeah. >> And the key is that it's a final chance for public >> Yes. >> Yeah. It's the action plan. is what's going to be it's not like set in stone like things can change. It's just kind
of a guide. >> Exactly. I think that's key. >> But but you know this is the time to speak up and if you really care about a cause that open space should open space maybe should be paying attention to then we can add things and um
>> yeah speak now kind of thing. Yeah. So, uh, when what's the timing on this? We, uh, Christine had a whole list in terms of >> Yes. So, that was going to be my next
point. Um, so I was reviewing the workbook. I was reviewing Kay's advice about next steps. And my thought process is that we will
um Mike Martha and I will finish getting a draft action plan together and then we'll submit it to MVPC cuz I think Kay wanted to review the action plan. So I'll have her just review the action plan and not go back through the narrative um since she's already
reviewed that. Um, and so she'll review the action plan. She'll give it back to us. We'll clean it up. Um, get the formatting nice and pretty. Um, and then I think that the
next step would be to have the public meeting. um to discuss the action plan. um post on the website, get the word out, um leave it open for review for a certain period, talk about it on May
5th, um and then according to the workbook, we can submit the draft to DCR for a very initial rough review before we've done or concurrently with submitting it to you know board of
health planning town administrator. So I think that the next step should be to do those two things simultaneously to you know time-wise it makes the most sense in my opinion. Um and then we take all that incorporate it all and then send it
to DCR. >> Wait, what was happening at the same time? >> Um sending to DCR for initial review. They in the workbook it says you can send it to us for like you know as a draft and we'll give you comments. >> Mhm.
>> Um so you can do that and give it to town boards and departments at the same time. >> Okay. >> And to get to that point you were saying the action plan based on what you're already doing underway
would be handed off to MBPC for review. Yes. >> What point of how complete like what how do you know when you're getting the action plan to a point where similar to what we were talking about with the the OS >> RP narrative
>> like we decided to do it sooner rather than later so that >> we could get >> I guess >> feedback. >> I am just going to decide after Martha and Mike have like looked it over. I
mean, I can definitely I'll put it in the um Google for you all to look at if if that's what you would like and then give it to K. >> Yeah, I guess I guess what I'm driving at and this is just for my own sort of
>> mental clarity on >> if there's a lot in here, right? We have 100 or so. >> Yeah. Yeah. >> Suba actions >> and >> and that's the old one, right? >> That's the old one, right? We don't want to end up with 100 in the newact
trimming it down. Is that part of what you're talking about doing? >> Yes. Mike, I think has >> the attitude of, you know, consolidate, streamline. We don't want to be overwhelmed. We don't want a a bunch of tiny little things. Like
>> we just want like a, you know, a guide, a path towards our goal. we can, you know, as a committee when we're taking on a task, we can be like, "Okay, these are the little things we want to split into." >> So, does that mean like, you know, we're gonna you're starting to fill out all these
columns and coming up with, you know, whether you're talking about responsibility, priority, starting dates, there's a lot of decisions. Even though it's this is >> drafty, it's like a drafty nature, it's not permanent, but
>> how much I guess even if we trim it down, there still would be a lot of work here. >> And do we have to have all those in there? I thought that Bill created a a section like an action plan that was based on some of the other action plans that we saw and it was a really simple
table and I thought we were going with that version. So that's why I was waiting to hear how the action plan review went cuz when I opened up that document, I got a little overwhelmed. >> Yes. >> Sitting here. So, can we and maybe if you weren't part of it, then we just need to wait and have the conversation
with Mike about like h what is that document? >> Um I I was there for the conversation. >> Oh, you were? Yeah. Um that is >> the one that you were just showing. >> Yeah. >> Yeah. >> The big >> the big one. The big monster one. What
is that? What is that? >> So, yeah, I can explain. Um, so this the sheet that says analysis of old action plan is I dumped in the old action plan and then
m Mike and Martha and I didn't get through we got through goal one and um this this document is their comments and
like consolidating like this is the draft new plan action plan if that makes sense. Does that make sense while I'm explaining it? >> Well, it is, but I think that I I think we should think about simplifying the new plan. I if this is like a way to
memorialize what we did on the old plan, then I think that these details are great. But I think that we should go back to the template that Bill sent that to use for the new plan that would be used in the 2025 version. And that's I don't think we should put something this
complicated into the new plan. >> Um well, we've only done one like 1.1 1.2 1.3 1.4. Um so it's not like two and
beyond has not been analyzed yet. Um, >> I'm more talking about following E through L, >> right? There's so much. >> Yes. I I we haven't talked about really anything besides description of action and responsibility. Um,
and I've just copied and pasted things like cross referencing with other planning documents, resources, and funding. Um, I was not thinking that we would get into the nitty-gritty. I've just been using Kay's
guidance purely with this spreadsheet cuz this is the one that she sent us. I don't know if I've seen Bill's template that you were talking about. >> I remember something that was >> Yeah, it was really in a good way. >> In a really good way. Yeah. And so,
okay, so this table came from K. That's what we were trying to figure out. >> This table came from K. You load, you did like the heavy lifting of loading our previous versions, >> right? goals and action items in there. That was a huge lift. Thank you. >> Yeah.
>> And I do think it's worth like, okay. Yeah. So, you're filling out row by row. Did we do this? >> And if so, like I didn't really like is there a way where does it tell me did we do this already? >> Um Martha is working on going through the whole thing and just being like
done, not done, done, not done. >> Okay. So, there's no column right now that says done, not done. Right. That's what I was looking for. I was like, okay, you guys did the first one. status. >> Which one did So, which ones did we do? So, I we couldn't tell.
>> Our main dog, our main discussion when we we just had one meeting and then we've been communicating over email since then. Um we were kind of coming at it from the angle of like do we want to bring this into the new plan or not? And
so these were kind of the ones that made the cut just just for goal one. But um >> gosh, all of these things. >> Yes. >> Okay. Um all of these things were considered to maybe bring into the new
plan. >> Yeah. >> The first 20 or >> first down to down to road. >> Right. And that's it. >> That's a lot like we >> and I guess I mean just my experience with
>> road mapping and other kinds of program management >> would be that you know at least >> keep everything simple and take if you're going to break things up into buckets >> from near-term to long term.
>> You know you want the near-term stuff to have the meat in it, right? and the stuff farther out, you just put placeholders even >> and something along where you don't have to fill in every column and then you don't use like you're saying any of the column you know a lot of the columns
here and you know that that's going to be 2029 and >> you really don't even put much >> there for it. So I guess I'm just saying if we're going to keep it simple but it's still actionable. >> Yeah. >> You know we really want the near-term stuff to be where we focus our
attention. >> Yeah. Yeah, I I think like Mike and Martha and my was just, you know, like not trying to
like not trying to reinvent the process and just like >> bring over >> like >> kind of talk about what we want to keep, what we don't want to keep, and what's been done and what hasn't been Y >> um
>> so but but Bill has that out right? I mean didn't we sort of work through that already? >> So we worked through just a template of like what it would look like. He's like here's here would be and I think he actually even identified like based on our narrative what the even the needs were. I feel like there was maybe a few
sections of like >> I don't I can't find the document. I >> I can't either. >> Yeah, that's okay. Do you remember >> I don't know where off the top of my head? Yeah, I I just seem to recall a brief mention of it. Maybe we protected it.
>> I mean, like here to goals and objectives, right? It's like goal A and there's three things under goal A and goal B and there's three things under like this is more manageable in my opinion. >> That I remember doing that and that was kind of from like our brain dump um
document which I love. Um, and yeah, I >> I mean, there's no reason. I mean, we can format it differently certainly, but I think the focus or what we were driving at is um, one of the things we didn't like about the old plan was
>> there's just way too much detail in it and >> I think we're definitely going to cut it down more. I I know that that's Mike's thought. He is like what you're all what you're all saying is exactly what the same as what he was saying. Yeah. >> So I think that
>> we will I think that's like then you know >> that will happen. >> Yeah. Big picture and uh >> I mean there's if there are basically what we've just been saying is if there are any details that we could sort of flesh out because we're in the middle of
something. >> Exactly. >> That's that's one thing but >> the to Boston Trail obviously it's going to be living and changing >> right. Maybe just keep it for the committees like just for our own edification so we know what the old ones were but
>> not you know anywhere near that for our version >> I would say >> and you know that so the other thing is the target audience for this as well so to some degree >> it's um you know the town and
>> you know I understand they they want to know what's going on in town and you know what the focus is on, but also the state is going to want to say, well, do these guys have any goals anyways? I mean, what is all this about? >> So, there they, you know, there are partners that are going to need this as
kind of a just a general road map. I didn't >> And I was I was thinking about that cuz I was going through and I was like, okay, this isn't our responsibility to get rid of that. This isn't our responsibility. But then I was like, oh, this is supposed to be a reference for the historical commission, planning board, board, like select board, like board of assess, like all these
different things. Like, so there's going to be stuff included that's not like us particularly like need to do this, but like we're just giving the town a road map for like their responsibility. >> But what goes in our plan wouldn't be any of those things that are not our
responsibility. They are though because I think that this like in the past it was also a road map for like all these other boards and committees and stuff and we like it it indicates what is our responsibility
so like those are also like that's our part of the road map our section of the road map but like like the historical commission has a lot of priorities that like like uh open space is like an important
part of their >> mission and stuff. I guess what I was thinking is um I don't know if I could this is um we have I mean obviously the town is going to be involved in this in a
general sense really I mean it's not like uh there's I don't know how to make this plain but I mean it's not like uh we have to break down exactly which committee and commission and board or whatever is needs to participate in any particular
goal. In a sense, they're all going to participate one way or another. >> I mean, so um >> I'm just worried about if if it's not indicated, then it will kind of get dropped because no one knows if it's their responsibility. >> Well, I mean, it'll be our
responsibility to drive >> to make sure that they're doing it. Yeah. >> Well, to make sure we're doing it. I mean, what goes in here is the stuff we're going to do. >> Yeah. And you know, if that means going in front of the recreation committee or the historical commission or the >> board of selectment in order to move
something along, >> you know, that's part of, you know, okay, so here's our goal. Here's what we did. >> You know, that's a couple years down the road, you know, say, okay, we went here, got approved, uh, this happened, uh, such and such a feature with Zipman or
whatever, and so on and so forth. And then now you could see that that shows real real progress in my mind rather than you know we can put this put it I I mean I love the organization. I think it's great but
it's like too much detail up front and not enough uh you know what's really going to happen here. I mean it's like >> um I mean so yeah >> the other job on that >> we got >> uh but in other words I guess what we're
saying is talk kind of a just a general overview get as much try to avoid a lot of detail definitely give the impression that everybody in town is going to somehow be involved in this I mean it's a time document
>> but other than that I mean as far as the nitty pretty details. Those should emerge as we move through the project. >> Yeah, I agree. >> And that those can be other documents. I mean, there's no reason why we I mean, we should have plans for all of these things as we go along. And we do, in
fact, I mean, >> the brought us to Boston Trail has a million different plans going. So, uh, that's probably >> I mean the other thing not to and I know we could dissect reference a lot of different columns here, but if you talk
about just putting priority down and we haven't done the leg work necessarily consulting or speaking to the other entities, committees, etc. in town, you
know, that can create a lot of confusion. Uh especially if they've already been on their own progressing towards something that's in here. >> Mhm. >> Right. Or the opposite. We're putting things down and saying you're going to
be, you know, involved in this. They're going to be like, "Wait a second." So, I guess that's another reason to keep it much simpler. Mhm. >> I not totally comfortable with the responsibility and the priority columns in terms of if we do want to have
something that gives a sense of how we're thinking about priority, we just got to be really uh careful how we present that. >> There's there's just a lot of things that like the planning board has the authority to do or like the select board has the authority. I think that's kind
of the >> right >> the >> reasoning behind that category like the planning board can >> I don't know require people to do like require any builders of you know however many bedroom developments to do
something with their septic that helps you know keep water from depleting or like some something like that like I think like >> encourage on wild >> right yeah exactly and I see it all all day long with their you know going back and forth about should this place have
well should this place have you know town water like things like that they actually have the power to like decide that. So I think I think that is kind of you know if there's an item that's they you know we don't necessarily have the
power to tell people what to do with their septic system existence but like the plan board does. So I think I just think that's the >> So we're not coming up with a master plan here. I guess that's true. Um >> it's >> yeah this is the open space immemoration committee like what is our
>> what I yeah not and maybe that's why there's so many things on there because it is things that may be driven by other groups. So, I think we should like put a really keen eye to where we land, >> right? >> And if there's some like a goal already
written down that someone else is going to do, >> I don't know. Yeah, we should think about how our plan is going to interact with their plan. For sure. I mean, I kind of like writing down who's going to be involved. >> Um because it gives them the heads up. >> That could be the training instead of
like responsibility. It could be like partners. >> Yeah, exactly. >> Something like that. Matrix or something, right? >> Racing matrix is exactly I was you said it on >> but no there's a value in that but you can't like I don't think this
but you could but I just like I do kind of like having the initials at least in the draft version >> and I also just think that the the needs and the action plan like this this committee needs to all agree on what our needs and what our action plan are. we all need to review and sign off. Like
we're all here for a certain reason, whatever it is, and we want to make sure that we all like agree with everything that's in there. >> So before it goes to anybody, I feel like we need to have a meeting and review it and everybody like sign off on it. And it might take a couple of
meetings to get through it. >> Yeah. >> Um so that's my one thing. And the other piece is that I don't think that MVPC really reviewed our document like gave it the final review that we would want it before we send a draft version to DCR.
>> Like they made very few comments and they didn't like polish it for us yet. And that's what they told us that they would do is polish it for us. And so I think that we need to send the whole thing to MVPC start to finish >> like polish this whole thing and review
the action plan >> so like formatting source formatting >> the tone the voice the um consistency across how we say town of Newberry or if we just say town just the whole entire thing like this is a document written by
five different people and it reads like that and we need someone to really polish it before or we would send it to the state. I don't think we would send it to the state like this. >> Okay. I don't I'm I will see if that is something that I know they're like they're more of an environmental focus.
I know that um I don't know if it would be on them to do like the the like grammar and syntax that might end up being me, but I can >> That's what they said. They said they're like, "We can polish
this for you." No, please. No, let us write this for you. And so that's what they told us. So in my head, like I am ready to send this to them and have them publish it. So we only had a couple comments about last time and I was kind of taken off cuz I thought you're just going to turn on track. Don't even turn on track the whole
thing. >> Just go to these before. I mean, >> right to the other group, whoever transit literally they look the same. Look at space. Yeah. And >> Right. Right. Right. Exactly. Exactly.
>> It's similar to proposals and other things. So, it's it's kind of boilerplate. They'll they'll have an idea. >> Okay. >> And we definitely would do that before we went out for public review or that we sent it to DCR because we could not send a document out the way it is right now to the public for review. >> Yeah. And I should mention also on the
other hand, I've read some of these reports that are do look fairly um uh what should I say? Not nonprofessional in in this sense. I mean, you can definitely see it. There's lots of repetition in some of these. There's
>> the document. We want this document to be, you know, reflective. >> If they're willing to help us, then, you know, >> and they keep offering. So it's like we now just have to have a hard conversation like can you do this and can you do it like in the next four weeks and so I think we are trying to
advance it. >> So if you have like Jim if we were to meet I actually think that we should start meeting like every couple weeks in every month so until we get this done >> but I we can talk about what that makes sense. Um but it seems like the only
pieces now so now I mean I didn't quite know that your sections were done. So, I feel like we should all commit to reviewing your sections and giving you comments like in the next week or so or week or two >> and you can incorporate those. In the meantime, Jim, you can incorporate the MVPC comment that came in. >> Yep.
>> So that maybe we have a version that we could send to them like in the next few weeks, maybe by the middle of May, like right after the >> the meeting, the town meeting. >> Yeah. And I think meeting every couple weeks is a good idea. I don't know.
Would anybody ask? >> It is a big ask, but I feel like I'd rather do it now than like June, July, August, October. >> Yeah, >> I would rather get it done. >> Mhm. >> Yeah, I know. And that's like my that's my reasoning for trying to like, you
know, >> get going, but um I don't want to I don't want to like rush through anything either. But >> no, I think we got to I think we got to finish this up. >> Yeah, definitely. >> Oh, yeah. I'll put my plug in for the borders of Boston committee. I seem to
do it everywhere I go. But we they do I do believe unless I hear otherwise uh in order to get the funding to start moving this plan through this project through between Georgetown and Biffield, we need to have an open space plan.
>> Now I don't know how provisional it has to be, but it has to be in place. Did they Was that mentioned in your thing? >> Yeah, it's on the It's right there on the website. That's where I got it from. >> I didn't >> Kristen was going to look into it to see how u strict they are about that. My
guess is that um >> Oh, yeah. We don't hold that. >> But I plan unfortunately is the one we have probably would be okay if it wasn't so old. >> Um just >> that's true. >> We have to be a little careful. Um it's
just not updated. Yeah. >> Um and the timing on that is pretty tight. Um I think we're talking June. >> The timing of what of >> of the uh when they start looking at
those proposals and >> possible proposals. >> Yeah. The mass trails remains. >> Mhm. >> So uh I think that's June somewhere. >> So are you saying we have to have an approved plan by June? >> We expect it. Well, we need to have we
should have a plan in place. Okay. It does seem like it's a requirement in one way or another. I mean, will they accept the old plan? If that's the case, then it's not a big deal. >> Um, will they accept something that, you know, they know is in process and just hasn't been >> Okay,
that was my impression that >> because they're going to reply to us in June. >> I I can ask. They are also >> they're reviewing now. They were already Yeah. It was submitted in February and we expect to apply in June. >> So, okay. I think I would assume
Kristen's I know she brought it up anyway. Yeah. You know that she set expectations but >> there's a very specific process that um >> right >> and um it's I think it's somewhere in June that is really the crux
>> whether it actually gets awarded then or not but that's kind of when they do the evaluation and decide who they're going to support and they're going to say okay try again next year. All right. >> Um, okay. That was my pitch. Sorry.
>> Good good reason to keep it moving. >> Um, well, yeah, and and streamlining. So, I'm trying to say one way to keep it moving is to streamline. >> Uh, and details tend to be things that take up a lot of time.
>> I'm almost tempted I I mean, tell me this is crazy. I'm almost tempted to not look at the 2010 action plan because it's so huge and maybe it's let's just come up with our own list of needs and action plans and then be like, did we
miss anything? And we could go back and look at that to come up with some stuff. I mean, are we going about this in the wrong direction? I I feel like we've been like I'm just I feel like we were kind of trying to start from scratch
throughout the whole winter. And I was getting the sense that we were having a hard time doing that. Um, and I know I was trying to push for using the old plan to,
you know, at least have like Martha or someone who was on the old plan or the committee when that plan was being made just tell us like what's still priority, what has been done like >> so kind of check things off. >> If there's something in progress
already, >> we don't want to we need to >> Yes. But I I I do see your point like um >> it might be easier to >> I don't know. I I've been like struggling to find the best way to go
about like the action plan itself. Um I had AI create an action plan for us today. I took our document that we wrote >> and I said review this document. Right? AI can do anything now. And I said, "Review this document and identify the needs that we have even as like a
starting point." >> Sure. >> That would roll into an action plan. And it came up with >> uh several sections. >> Mhm. >> The first one is natural resource protection means and it's um protect important farmland and undeveloped areas, protect box resources. Now, some
of this they are like some draft action plan language is in here. Um, and so it was grabbing some of that which I >> was like, I don't think we've really
written it yet. So, how could that be? >> Yeah. Stuff was in in the the one that's kind of come together, too. >> Yeah. So anyway, I just I know that the goal, one of the goals was to review our
document and say where were the things that we what were the things in here that we said that there were some issues or they were we're vulnerable to losing this or we're vulnerable to this or this is super important and it just like summarize them for us.
>> Mhm. And so I feel like okay that's a start like that's a starting point and if we were to like verify each one I mean it's easier to verify four pages and put it into a simple template version that Bill had then
you know and then add to it like maybe just skim over this quickly not like rel it just go >> yeah that came out through the survey so we should keep that one and like just pull out the top 10 things out of Mhm. >> Or I mean
>> I guess I'm envisioning something even simpler. I mean along the same lines, but basically you know that these goals are going to be in sort of broad categories and actually the spreadsheet is that it's kind of set up that way you know for um
the various types of what have you like >> active and >> active versus passive agriculturals. >> That's five goals. Yeah. And then um and then just really some text in there to describe there this is what we're going to do with you
know you know we're going to try to talk to people about their 61A status etc. >> Um that stuff a lot of that actually is in there it seems. Um, and really we could sort of cut and paste, you know, I wouldn't paste the whole, you know,
everything along the whole line there, but there's like the the statement there does seem to have some bits and pieces that, you know, kind of cut and paste. And one thing that I did like about it though is uh there were some things that did come up over the year that we kind
of I forgot about like the Bay circuit trail or the Bay circuit trail. >> Yeah, >> I completely forgot about that. Um, you know, but I guess that's been on the docket for a while. >> It wouldn't be a bad idea. You know, maybe it's maybe it's not a big priority, but put it in there somewhere
so we don't forget >> next time. >> Yeah. >> Um Um >> actually I even created a table. >> I did create a table. >> It actually created a table >> like what the category and then the example action for the action.
And this is based on actually what we wrote, you know, based on the results of the survey. I don't know if like all the survey results have gotten in here in terms of like what were the highest priorities, but this might be more reflective of what we
were looking at right now versus looking back 15 years ago. I think like um this these rough goals were my like perusal through the narrative and
picking stuff out. >> Um so similar to what you >> have um but it's not like complete or anything. Um, but yeah, maybe we go back to what we were doing before and kind of
try and take stuff from the survey and you know what we found, you know, last year to be priorities for the town. >> Um, I don't know. I mean, >> it's a big task.
>> We've talked about how to do this for so long. I' I'd like to just like decide how to do it. But yeah, I I I definitely want to get the result that we want. >> So, >> um I mean once once the survey responses are in there, I mean we are going to put those in there, right?
>> Yeah. Yeah. Like I definitely >> might be something that >> that an AI tool can analyze and sort of >> right >> it is amazing what it can do. And I I mean not to I know we've gone around to
a lot of different things, but I just uh the town of Andover um did um excuse me, North Andover published theirs >> sometime at the end of last year >> early and in their action plan section >> um
>> you know they have a goal and they have >> two objectives there. So they've got one, two, three. It's still, you know, it's five pages, six pages, >> but it's very, you know, it's four columns. >> Yeah.
>> So, there is, I think, a happy medium. >> Medium. >> What are the columns? >> They are responsible party support, the time frame, and the potential final force. >> I feel like that's all you, >> you know, and you the time frame can be ongoing >> uh years 1 to three, years four to
seven, right? Years beyond. You just put it and >> start there. I don't think uh there's no priority there. The fact that it's even on here means it's >> it's a priority. >> It is become a priority especially one to three. So I guess I just feel like
between everything we've discussed there's something along those lines that >> Yeah. And I see that popping up in other uh reports as well. And you can overload, not that you want to make it too wordy, but you can take a particular um you know, a subobjective, what was
the word that in the table? A um >> like goal objective, >> sub action sub action. >> Sub action. You know, you can kind of combine them into more general singular one or something. >> Yeah. Just to sort of >> that would be my suggestion. But
>> yeah, I don't So, here's an idea. I'm just going to toss it out. We can shoot it down instantly. >> But we have a hundred things that were written down in the last plan. >> What if every committee member read through all 100 things and I give me the
top 15 that you thought you think are still relevant that we should do >> and we see where we all came from, which ones we all decided. And I mean, a perfect miracle, we all have the same 15. Great. And then we confirm with Martha if we've done them or not.
Otherwise, there are 15 >> and what are we missing based on what we know now >> versus like the painstaking it sounds like painstaking process. I just feel like we're the committee. So, we need to fumble what the what are our priorities. >> We've got a list of 100 from before, but
if we all just reviewed them and highlighted which ones we liked and we want to keep for the next version, great. That would like >> simplify it. Unless we all chose a different one and we ended up with a hund that are highlighted. I guess I want to do all these. I don't know. >> I think I think just doing a pass and
yeah, picking your top the top 20. >> Let's just go through it together on our next meeting. Let's just read out every single one and say, do we want to make that a priority? No. Yes. No. Yes. >> I think I I'm >> And I haven't read them, so that's
>> I would love I I have thought I've had the same thought like, can we just go through them? Yes. Now, yes, now. >> Yeah. Um, but I I know from experience and I've been
advised by Kristen especially that like group editing is like it always it seems ideal, but it always ends up taking longer than it seems. >> Yeah. >> So, I'm worried about >> they won't have to vote on every item.
I'm and and they're not, you know, they they're pretty simple, but some of them I feel like are kind of complex and like I feel like we all might have different opinions, but I don't want to, you know, not talk about things that we all have
different opinions on, but I just my thought and I think we talked about it a little bit on the last meeting was that, you know, getting the people who worked on the old plan, who went through the same process process before. Not
that new bra is the same as it was 20 years ago, but like they've just done the process like getting them to kind of review their own work and they know what Newbury is like now so they know what's relevant. Um, and getting
them to kind of make a draft plan and then bring it to you guys. Does that make sense? That was kind of where I was coming from. Like at the end of last meeting, I was like, "Okay, these these two people who've done this before, review it, give
us a draft, and then I bring it back to you guys." I don't know. And then and then maybe we can do the group edit sort of like >> Yeah. >> Mhm. It's super important that we all if they can do it, if they can get to it, it's super important that we all like feel invested in what the priorities are
and what the goals are. And I know that Bill was going to make that, but he was on a vacation, so he's going to be included as well if he can make it. >> Um, >> yeah. >> Yeah, we can stick with that plan, but I think that we should like give them the guidance that we're looking for like
>> 15 things. >> 15. >> I know. I know that Mike is the same. Like I was I was kind of like, like this seems important, but then he's like, you should just consolidate as much as possible and >> yeah, >> not over complicate it. I think he is
exactly feeling how you all are feeling about it. So um >> I mean the reality is the objectives add up to about how many objectives total do we have? >> It's about it's about 15 >> like 15. Yeah. >> Yeah. So it's like that's where I guess
I'm you know >> you take it. Yeah. So maybe the objectives kind of stay if they do align with what you would feel are and then you just you know you just make a point of not >> listing out
>> going into some actions on you just you really limit yourself to say >> I definitely think that part of that is reworking the goals and their text like I feel like >> they're pretty general but they could we could even combine a couple goals
together and like maybe have like three or four main goals and then >> we have five. >> Yeah. >> Yeah. >> Just a little bit. Yeah. Make those even broader. And then >> the objectives there's like two or three in each goal or something like that.
>> I don't know. >> All right. Yeah. So, is the is the >> what's the decision here in terms of >> um I guess since I'm kind of I've got
Martha and Mike kind of chugging along on their on their own with getting some review done on this. Um, I'll tell them, you know, the committee is very much interested in having it be extremely simple, simple as possible,
consolidated. Um, they will >> and and I do wonder if they because they did it looks like the responsibility and the funding columns are starting to get filled in, right? >> Yeah. Yeah,
>> like maybe they have already on in their mind not gotten into >> I just pasted in what was on the old plan for the corresponding >> um action. So I mean depending on what they think like
>> we can you know figure out those other columns and what's needed, what's not. Um >> right. But I think yeah, I'll keep I'll have them keep doing what they're doing. Them and I will make a draft
consolidating all the old ones, bringing in the new, you know, things from the survey and stuff. Um, and um, and if it wasn't identified in the narrative and it wasn't identified in the survey, then I think it's not a priority.
>> It's not really necessary. Yeah. Cross it out. >> That's true. Yeah. of the >> I'm telling you my entire company is literally getting >> and I haven't se I'll put that out there
but >> um and I think I just opened up Hson's plan and they also have the same very simple table it's four columns action lead support time and forces >> and what I love they also have a map that shows here are the areas that we're going to focus on.
>> Yeah, >> here's our action plan. The areas we're going to focus on. Find a trail here. >> You know, put ADA spaces there. >> Yeah. MVPC, I think, will be part of their mapping package is an action plan. >> I don't know.
>> And that exit so real to a citizen, >> right? And there's only so many things. 1 2 3 4 5 6 7 8 nine. They've got nine things on this map. >> That's interesting. Yeah. This this. Um,
it's almost as though uh if in the text of the rest of the report we uh put even just a little cue coming out of even if it's coming out of this document >> than it would have generated an item in there for it at least,
>> right? And then we could because it might be a better way to do this all around, you know, while we're talking about, you know, soils and wildlife and all that stuff, you know, we can mention the kinds of things that we would like to see as goals. >> That is that is the goal. You have to do
that intersection. So that was one of the things that was like if you took on a section cuz it was like your passion and you feel like part of our plan, part of our goals and action plan should be around something, you have to write that we have that need. That need has to be written here or else when we go to get
for funding, the state's going to look and say, "Well, you didn't write anything about that in your plan." So no, I'm not giving you that funding. >> So it's really important that our needs are >> articulated in every single section. So if you think in your section for climate change if there's an open space tie
where you think we should do something make sure you write the need in there. >> Yeah there is actually >> and in that MVP comments doc version of the document. >> Yeah. >> Okay. >> But I guess what I was saying is if it
is already interspersed in the text then using a tool like this to generate that table in the end almost seems like >> well why not? I mean, all it's doing is organizing, but we've already talked about >> exactly making it more elegant. >> Um,
>> all right. I can also do that as well. Um, but yeah, I will, um, keep working with Martha and Mike. We'll make a draft, give it to you guys for review. Does that sound like good next
steps? >> Yeah. So, okay. So in terms of the revision of the next steps, so we had we've already done number one, submit all our requests for MBPC for map updates, data tables, like blah blah blah. Incorporate their comments into a
more refined version, but they didn't do an overall review yet. They didn't do the refinement version. >> Okay. So I think we got to send it back to MVPC with the action plan to polish
And once they get that back to us, then we submit it to both of all the town departments. >> Um, hold on. >> And sorry, I got lost. Um, submit request to MVPC, which we've already done. >> And now we're going to submit to MVPC
after we've incorporated all their first comments. We're going to submit to MVPC with the action plan as well. >> Yes. >> And we're going to ask them to polish the narrative soup to us. comments then
and finish action plan then send back for full overall review and polish and polish formatting sources etc >> which is like what you know Kristen was like we have the money we asked last
year to put aside as much money as we could to hire MBBC to help write this and Kristen said we've got all their hours dedicated to this Yeah, >> the fiscal year ends in June, so I have to do it in the next 6 weeks. >> Mhm. >> So, if we could send them back, have them finish writing,
>> then we're ready to send the draft as long as we like it. >> So, we do the action plan first. >> Yes. >> And we review like all your sections and incorporate those and then we go to MVPC and then we send to the town
departments. um uh we send to MVPC and then we do the public meeting for review and feedback of the action plan. >> Okay. So we want to do
so you you think that we should get public review before we send it to See I'm concerned about going to the public before sending it to the departments because if the departments I mean that's what the workbook said. I'm I'm pretty
sure I just reviewed it today. I'm I'm not What did K say? Hold on. Let me just look at what I saved today. Final drafting. On the flip side, we either send it to the agency to the town departments once
or twice. So, I guess if we only wanted to send it to them once, we would want to send it to them before we sent it to the state. >> Yeah. Okay, so it says um this is an email from K the public engagement pieces has really
varied from time to time and the OSPs I've read and reviewed. A lot of the public engagement I've seen has come very early in the process tapers off as the plan is being completed. I think offering your community another chance to provide feedback especially after the development interaction has a great idea and might even increase cooperation on the community level as you begin to
implement planned actions. Two good options here. You could either meet with other boards and committees separately to solicit their fe feedback ahead of the public feedback meeting or you could be very intentional about asking these boards and committees to attend the public feedback meeting and play a role in receiving comments from the community alongside you or you could even do both
ultimately. >> So we could go either way. So we have to decide what's best for our >> um let me look at what the workbook said also. They say um approval process.
Um that is the last step. Okay. They don't say anything about public review. Okay. So yeah, I guess that's true. We can just do it either way. Yeah. Okay. So, we want to do boards
first before entities before public. >> Um, I think we should do whatever makes the most sense. So, I'm open to feedback on that. >> Okay. Um, I think we should do
public before the first draft to DCR because It will. >> Oh yeah, for sure. Before DCR is before the board, >> right? But I mean there's the two the two times we'll be sending it to DCR. There's the final obviously like here it
is >> version, but there's the first initial review which can happen at the same time as the boards and on boards and committees. M >> um so do we want to do boards and committees
public meeting and then initial DCR review and then incorporate comments and then final draft to DCR. Is that is that what you were thinking? Um,
I had go to the town department, >> incorporate comments from the town department. Um, we'll already have gotten like pretty good buying from MBPC. So, only let them know if anything drastic has changed. then go to the public, incorporate
public comments, >> and then send the draft to DCR. But if we want DCR's feedback earlier, I'm happy to do it at the same time as the boards. >> Okay. Boards and DCR. >> Okay.
Um, so action plan MVPC polish. I guess my question would be uh is is DCR expecting any new material between the first review and the second review? >> I just think that maybe they're probably
not going to be open to a lot of that. >> I just think it's kind of like a, you know, we're not grading you sort of thing the first review. So I think we'll definitely get some comments back from
them that we'll have to incorporate. So I mean I guess we don't have to do the public meeting of the the public review of the action plan before we submit it to DCR for the first time. I just thought that that would make more sense so that you know it's kind of like
almost a finished draft except for the um approval letters from the town entities. But >> I'm a little more worried about sending to the public and then doing a lot of changes. >> Mhm. >> So I kind of like going to DCR because if we give it to the public, we don't
want to have another public meeting, but we can send it to the DCR as many times as we want. >> Okay. I think we only can send it once for >> draft >> a draft and then the next time we send it will be the final >> like our final draft. So
>> I would think having the public go after DCR takes a review would be safer in the sense that >> we for lots of reasons but one of them being that >> if you're telling the public look the state's already reviewed it and we've
incorporated some of the feedback. >> Yeah. >> If I was a citizen hearing that I'd probably be like oh that's good this has been vetted and kind of >> it's a good thing. I might have some, you know, I think the public's going to be probably focused on the action plan a little bit and saying, you know, well, >> that's true.
>> What what's in there that I'm interested in, right? So, >> I guess you run the risk that you're missing something that they expected, but >> but I mean, we can tell them like, you know, we have a we have a meeting planned for X date. Like, we're not done
with our public outreach. >> Yeah. And the public outreach really is more about the input, the survey and all that that happened, right? I mean, this isn't like opening up that hole. >> No, it's just kind of otherwise like a
do you like our action plan kind of thing I think is the will be the point that >> um >> and we can call DCR2 and get their opinion. Hey, we're finishing up. This is the town of Newberry. >> We're writing our OSRP. We're get we're down to like sending it to the board,
sending it to the public and sending it to you. Is this a real draft? >> What do you do you have any preference? >> Yeah, cuz they don't really give you specific instructions in the workbook. So, >> but they probably have learned a lot since they issued that workbook. So, can we just ask them? >> Yeah, I think I think we could.
>> And the bottom line is though, we want the all the sections and the action plan in pretty decent shape >> before we do anything before we send it at all. Yeah. >> So, you know, fair enough. So I will ask
I will try to reach out to DCR to ask them what they think we should do in terms of order of operations here. >> Yeah. >> I mean yeah why not? Like we're struggling figuring it out. >> Yeah. Okay.
>> And then they can tell us and you can only send us one draft and then your final draft. >> Yeah. >> Or >> Yeah. And they I think would know best. >> Yeah.
Okay. I have to discuss. Okay. So for action plan, I'm going to continue to quiz Martha. >> I guess one question about put to DCR is
uh after that initial review is do they ever I mean have they in the past or do they normally recommend anything significant that needs to be changed? uh which in our mind would mean we'd
have to go back through that process of putting in front of a committee and public again. I guess that's what >> just make sure that when they do it they're just saying okay well it fits our generic uh format and it seems to
have all the right sections in >> check this that all looks good or is it going to be something like oh you forgot to include >> got Oops. Um I K has said that they often
give comments and many comments but my their whole attitude around the open space plan updates seems to be like you know more lenient than in the past. So I'm not thinking they're going to be
like terrible bad to everything. So >> okay. >> Um but again this is my first time doing it. No, >> I'm just repeating what I've heard. Um, but yeah, I'll definitely reach out to them and I think I'll I can definitely ask like, you know,
other little, you know, action plan questions that have come up today and stuff. So, >> yeah. Um, okay. So, action plan. I will keep working with Martha and Mike. trim it down, consolidate.
Once we have sort of draft, I will send it to you all for review. Then we can talk about it like you suggested at the, you know, whatever meeting it ends up being, the next one or the one after. Um, and I will reach out to GCR to ask about
recommended um order of steps for the approval process. Um, I will definitely, you know, send out the draft action plan to you all before sending it out to anyone
else. Um, I will ask MPC about polishing and how, you know, how we want them to go through the formatting, source formatting, voice, you know, any other
comments. Um, yeah. Does that all make sense? >> Yeah, sounds good. >> And you and Bill will fight to the death over who's going to >> Yes. >> speak at meeting. >> We'll draw straws and then we'll run the multime.
>> Yes. Okay, cool. >> And we'll run the um talking points by um Oh, no. I guess we can't. We'll run them by you. >> Sounds good. >> I think Kristen or I can look at it and and discuss and Yeah. David did a lovely
job last time. I wish it was recorded um because I can't remember what he said, but he actually did a lovely job. And I'll tell you the album, it would just be like way more >> Yeah. >> businesslike and less >> um like he's was very eloquent and he did a great job. >> Yes.
>> Awesome. >> Okay. So, um I will also organize the draft documents in the folder. Um Jim and Sean, you'll review your data and
sources there and and Jim your comments. >> I will work on section six and incorporating the survey results and the green belt maps. Yeah, that's all I have for homework stuff. >> Good.
>> Okay. >> Do we want to talk about next meeting or >> Yes. >> Yeah. Okay. Um, so what do we think about meeting in less than a month?
>> I think that would be good. Um calendar I mean there's two in two weeks is the town meeting so so we won't be able to meet them so we can't do it then >> the 19th is going to be our next one.
>> Yeah. What about the 7th or the 12th? >> Um I can do the 12th as far as I know. Yeah, sounds good. >> Is it will totally depend on the weather. So, >> we'll just have to hope that it works.
>> Okay. So, May 12th will be your next meeting. >> May 12th. I had this one happening at 600 p.m., but it ended up happening at 7 p.m. even though we kind of agreed to 600. But I'm fine whichever way we go. So, I can either do 600 6:30 or 7. >> You had this one at 6. We did have our
last one that started at 6:00. Like the green belt one started at 6:00, I think. >> Yeah, >> we did. Yeah. >> Yeah. So, were were you here at 6:00? >> No. Luckily, I read the agenda. >> Your email cuz you wrote it. >> I was like, Oh, thank God. Okay. Um,
>> open space. So, what time do you want to do it at? >> I just like earlier so that we can go home earlier. >> Yeah, I agree. What about 6:30 or 6? I know that Mike sometimes now we're in baseball season, so Mike might have a conflict. So, >> that is what I'm thinking, too. Do we
want to say 6:30? >> Um, or >> Yeah, why don't we >> Let's do 6:30. >> 6:30 on the 12. And we'll have to look at the rooms, too. So, there's a chance that >> Yes, we'll have to shift it. >> Yeah. And maybe if people are okay with
doing Zoom, we could do earlier, but um >> Yep, that's totally true. >> Yeah. So, >> I would be okay with that. >> Do we want to say Zoom for May 12th at the moment? >> Sure. >> Okay. 6:30 May 12th, Zoom.
I will send all that info out. Um, you have minutes for this meeting. >> Yep. >> That you will send me and I can send them as soon as I get them. I will send them out to >> I don't know if I have um Do you have a
template in Word that I could add these into? Um, I can send you a copy of Mike's or if you have Mike's minutes, you can like look at how he does them maybe. Is that >> Yeah. I just didn't know if you want me
to add them into um that into uh >> Oh, like a like a um like with a header and stuff. >> Yeah, exactly. >> Yeah. Yeah. Yeah, I can I can send >> Or do you want me to just send you the >> um I can send you like a little like Then I'll just cut and paste.
>> Yeah. Yeah. Yeah. I'll do that. >> Oh, you know what? I have Oh, no. I only have the 2026 one um in word. So, that we'll talk second. >> Yeah, if you give me that. >> Yeah, definitely.
All righty. Um Okay. What else? There was committee member updates. I don't know. Does anyone have any other updates? All right, we've decided the next meeting date. So, someone want to move
to a room. >> Make a motion to end the meeting. It is 9:03 p.m. Second. >> All in favor? Five.