call the meeting to order since Bill isn't here and I can't offload it to him. Right. Uh so if you would please answer your name when I call so that we know who's here. Okay. And I'm just going to
do it across my screen uh the way it is, which is obviously Kristen actually doesn't get her name. She gets Newbury planning. But Kristen Grubs, yes. And Sie,
yes, here. Okay. And Jim Dueling, present. Christina Hoffman here. Mark Kaboni. No, Mark here. Oh, gee, what am I doing? Yeah. Well, it's okay. Uh, so
how try shall we try Mike? Mike is here. Okay. And Sean Mroy here and myself, David Powell. So, um, we don't, I think, have any citizens
queries. I think the day we do, we'll probably all faint from the shock. Um, and I thought Kristen actually that we had two sets of minutes to approve if I was I right about that that we didn't
approve either set last time. I think that's correct. Yeah. Yeah. So, uh, that would be Can I have then uh what's the date of our March meeting? That was when that was March
the Anybody know? the 18th. Uhhuh. Okay. So, can I have um uh a motion to approve the minutes of March 18th, 2025? Seconded.
Okay. So, all in favor? I I I am abstaining because I was not at that meeting. Okay. All right. Duly noted that Christina wasn't there, so she didn't
vote. Okay. And now for the April meeting, the 8th of April. Uh, can I have a motion to approve those minutes, please? I'll make a motion to approve the minutes of the April 8th meeting. Thank
you. And a second. Seconded. Second. Okay. So, all in favor? I I I I very good. Okay. So
um now we move to the public meeting planning and I think at this point it's over to Sadi um to bring us up to date as to where we are and particularly what we need to try
and achieve this evening because time is wasting as they say. Yes. So um mostly what I'm wanted to talk about
is um just finalizing things and um uh yeah so like finalizing the date time um and I know we were worried about the survey um last uh meeting
um about how the Google form um either you are allowed to or you're forced to sign in or you're able to do submit multiple responses and we were worried about that. Um so I did
some research um regarding different software uh survey software um and um in my results from that research are that Google forms is still our best
option unfortunately. Um I made it so right now it does not require you to sign in. I tested it on my phone on the computer. um signed in to my Google account, signed out of my Google account. You're able to do it. You're
able to submit um an entry, a response um without an account of any kind, which is good. Um but I think it will be possible to submit multiple responses. Um, but in my
personal thought that is not too much of a concern. I think it will be easy to tell if someone is just trying to like troll us and submit a bunch um to skew our results, but um I think it's worth um making sure
that every instead of sending people away by asking them to sign in somehow um I think it's worth giving the opportunity to everyone who approaches our survey to respond um and not be turned away by some sort of science.
sign in of some kind. Um, so, um, that's my thought. Um, anyone else have any other suggestions or know of any software that would help with this issue
or anything? Will there be a place for them to actually leave their name and contact information? Yes. So, Kristen mentioned that to me earlier, too. Um, so we decided I'll I added a um a little box
right under the like first little title and blurb talking about the survey. Um just um if you want to leave your email or you want to be signed up for alerts like email alerts about open space, please put it put your email here and
it's like not required that you put your email. So, um, and I put a space for that on the physical copy, too. So, did you interestingly put a space for name? I can add that, too. Yeah. Well, the
reason I mentioned that is because some people's emails gives you absolutely no clue to anything about them at all. And I think Bills Exactly. good example. And you know, I mean,
people may use an email deliberately that way and not put their name, but I think if we encourage them to if for those who want to to stay in touch and identify themselves, it does, you know, otherwise if you suddenly find yourself
talking to, you know, somebody you don't really expect at all, um, it could be somewhat embarrassing, I would think. Anyway, you know, yeah, it' be a good thing to keep track of. Um, cool. So, everyone's okay with the situation. It's
not ideal, but um I figure it's our best. So, I just want to, you know, make one more question because I I would like to see the QR code again because I was not able to fill out the survey. And so, I actually don't think that it necessarily universally works for everybody. Okay. We had like a direct
example of I tried to fill it out and I couldn't. Okay. know that there are other platforms out there, Survey Monkey, like there's just other survey platforms out there that we can use to do this. And so I just maybe I can try it again on my phone, but I just But
Satie just like changed the setting since the last meeting. So it was Did you just try right now? No, no, I No, I I don't have the um QR code. Oh, yeah. Yeah. Oh, yes. Yeah, we should try again. Oh, okay. So, you actually made
changes. Okay. Okay. Well, I just I changed I changed Yeah, I changed one little setting. Um the Q I just I tested the QR code and it's coming up and I'm not signed into my Google Oh, you cannot see that at
all. Um right, it says it gives you the option to sign in, but it's still letting me like do it. Um, but maybe different I I'd be interested
to test it on like with a different device, but um Right. Yeah, I do just think that we should test it out with some Well, I wouldn't mind seeing the QR code again to test out. Yeah, I can hold on. I can actually right now share my screen with the QR code on it and then
you guys can try it. Actually, I'll do it later on because I don't have my phone right with me. But okay. Um maybe while you're doing that, like you know, right where that line is that you showed us. Yeah. Okay. I'm going to take a
screenshot of this. It's a new one. It's um I think this will still work, but let me know if it doesn't. It should. Yeah, it shouldn't change the I I was just testing the links. So the I didn't actually myself test the QR code
again, but So I'm not actually able to even make the QR code work. So would you mind just emailing that out? Yes, I can do that. Yeah, thank you. Of course. Sorry, I thought I took one of those slips of paper last time that had it on it was not seeing it. So one, okay, let
me ask a question here. I'm not a technical guru at all, but I have an Android phone and it works bang like that. Okay. However, on my iPad, because I
have disabled or or not invited one of the other Google type things on my iPad on my iPad, it doesn't work. So, Christina, do you have an an iPhone?
I do. Well, I'm just wondering whether your iPhone whether you have an option to use Google supplied apps because if you've declined then I think you'll find this
this code does it won't do it. It should it should take you just to a browser window. with like a web address. I don't think it's taking like the QR code doesn't take you necessarily to an app, I don't think. Right. It takes you to Google.
Yeah. Yes. Well, if you can access like the internet like through Safari or or Google Chrome or like Firefox, it should Right. work. Yeah. Um I have an if you've like Oh, go ahead, Jim. No, I'm sorry. I cut you off, but I
was going to say I have an iPad. So, I can run through all that also, like just David to alleviate the concern you're talking about. I can definitely test that. Yeah. And I I was expecting
that because I've had decided some time ago that Google and Apple are in so many instances bad friends and they screwed up a couple of things of mine. So I just got rid of being able to do that and
when I tried on the iPad it just it just said no going to do that. Okay. Yeah. They don't they're not always that they're not always fully compatible, but I I haven't I have a lot of experience in testing these things. I just haven't had a chance to go through it. So, okay,
we appreciate I can definitely do a run through just to you know through different pathways. Okay. Um, and the thing I was going to suggest is maybe because of that little line without going into too much detail here, but that little line below the
instructions where you can log in, you know, if you have a Google account, like maybe we should be saying, and I'm not sure if it's already there, like just something to say you do not need to log in to complete this survey or just reinforce what maybe is in those instructions that just so it doesn't
trip you. No login required. No login required. have a Google account, you can, but you know, most of the time if people are already logged in and it just shows up then with your email, your Gmail um there, you know, by default. So, it might not hurt to say, you know,
you do not need a Google account and you don't have to log in just so that people don't get spooked, right? So, it just worked for me the QR code. Okay. And it kept
the answers that I had put in when I was when we were live testing it in the last meeting. It for some reason on my phone it just like it's filled out for what I had filled out there. I wasn't able to at that time I wasn't able to go to the second page because it kept tripping on
the please don't select more than one answer under question 12 which it is doing that again on mine just so you know I only have one checkbox selected in each of those rows but it's it's still telling me not to select more than
one response per column. That's interesting. I think that was part of the idea of that question. Oh. Oh, I understand it now. Okay. But that's interesting because I I want that to be clear and I don't want people
to misinterpret the question and and then not be able to continue because I want it my like my thought was that people would rank one two three four five each each of the things on the left column. And I I interpret it the other
way where I was looking at each row, not column, you know, and making my decision based on each row. So, okay, that's good to talk that say that out loud and figure that out. Yeah. So, it should be more rank based.
Yes, maybe I'll say please rank. Yeah. How do five? Would that be the clearest way to say that? that do you think? Um I mean I well yeah it's tough I guess
cuz I mean what if you strongly agree with all of those thing you know like yeah I remember we had a pretty in-depth conversation about it where I just feel like there's nothing on that list that I would say the town should
not do this. You know what I mean? I think I'd have anything. So would I leave that row blank then? Essentially, you know what I mean? I think what we wanted the information we wanted to find out from it was what are people's highest priority? Even if they care a lot about all of those things. I I
gotcha. I think we just have to somehow word that so that's clear. Yeah. Maybe I'm the only one that interpreted it the way I did, but to me, I was looking at each row and and ranking the importance of each row, not across like all five
options or something like that, you know? Yes. How does that how is that question worded? We just talk through that one because I do remember that we had one that we were actually going to be ranking like one through five. Yeah. Let me share uh the question. Yeah. All
right. I was looking at that says, "Please match each course of action the town could take with a number one being the option you most agree with and five being the option you least agree with." Oh, there it is. Sorry. So each of those questions. So we have to answer
each of those questions. So you'd go like, "This is the thing I think is most important out of these. This I think is eh kind of important. This is really important, but not the most important. This is not
important at all. But what if can you do two ones? No, that's that's what you can't do right now because this is like we want them to put it in order of what they think is the most important to least. Oh, then we should probably change that. Flip the column. Flip the X
and Y. Well, the town should I wouldn't say the town should. I would say highest priority and then lowest priority so that people and you can only choose you have to put them in order. Okay, that's a good call.
Do that. It's easier to understand on the computer because you can see them all laid out on the phone, you know. I can only it's like a little bit weird how you have to scroll it over so they're
not able to one but um and so I would say to please rank you know one through five using one through five what like your top priorities are for town of Newbury actions or something along those
lines. Yes, please rank using numbers one through five your preference. Well, the problem is we've got two sets of one through Yeah. Well, we have two sets of one through five, don't we? Well, it
doesn't show up. It doesn't show up as numbers. Number Oh, it doesn't Oh. Oh, you're right. Okay. All right. Which is good. Yeah. Yes. because that could be confusing, right? Um, okay. So, now can we you recap this
for me, the dum dum here? And that is you want people to choose one of the ranks for each of the items. Yes. And I would say based on your per based on your personal
preference like finish that sentence because we want to know what their preference is. Yes. One being your highest priority and five being your lowest priority. So, how is this going to address uh
address Mike's issue? Where if it was kicking you out because you were because I had multiple things ranked the same way. So, this will were rewarding it so that you really should only have one number
one, one number two, three, four, five. like I had two things that I had as the highest priority way set up wasn't allowing me to have two first place options and I didn't when I read the question I didn't interpret it as like a
like a ranking in that respect. Yes. Right. So um so you can't it's like it's like a sort of tic-tactoe isn't it in a way. Yeah. Right. Yeah. Should I say in the
question like please only choose one option per column? I think we need to say I think that will be helpful because otherwise yes um if they've gotten lost by the time they get to question number five
they you know don't know what they're doing. So, I actually tried to select more than one and it gave me a little red exclamation point that says, "Please don't select more than one response per column." Okay. So, it it give it also it'll just I'm not against saying it
twice. I'm just saying it does give you alert at the bottom of like why it's not working. Okay. Right. Or maybe you could say all like all numbers let's say all rankings one through five must be used or something so that they know that they
have to please choose one option per ranking maybe. Does that make sense? Uh, choose one action per each of the five
preference levels must be used at least once. I like that one. Yeah. Each number must be used once. Once. Is that clear? I mean, I would be, you said please, but
like I would just give them the rules each of the five preference levels. [Music] Um, must be used. Yeah, I think that sounds good. Then they won't be surprised if they accidentally choose
like and they get that red error message. Uh, it's so funny instead of must can only. Oh, sorry. Right. I think that's a good way to say it. Yeah, that's
that will explain the comment that comes up at the bottom. See? Uh, the five purposes can only be used once. May only be used Yeah. Yeah. No ties. I don't think we Yes. Yeah.
Well, it you know that will make people understand I hope that they're ranking Yeah. the items as well as the rank of the item. It's it's you might um I think they use a very similar setup
in the new uh workbook that um Christina discovered for us and you might see what they did there. uh um not now Sadi but you know it may it they use a similar set of kind of
choices and I can't remember how they wanted you to but it's it's it's at the end the way down the last item in the uh in their uh ser sample survey appendix
something because they wiped all the appendixes Okay. How does this look to everybody now? Is this more clear? I think it makes more sense now. Yeah. Yeah, I think so. And you know, I'll say
that for for me in my line of work, it's hard for me to put a five under any of those because I we look at every project individually, you know? So like some things might be suitable for one another. So, like my head might have been skewed just from the get-go, you
know, answering those questions, you know. Yeah. But that's okay. You don't have to. You see what I'm saying? Um, you Well, wait a minute. Okay. Uh, can you have two fours? No, that's can't
do that. Yeah, but this is like we can we only have so many resources and so we need to know what the town's highest priority is. So at least that's the point of this question I think. What is the highest priority because we can't do everything. Yeah. The lowest priority I
think is okay because it's not a denial like the previous description was you know not at all. Yeah. Yep. Still a priority. Uhhuh. Yeah. Yeah. I think that's good. I think it's to say it could be a priority but it would be the
lowest one. Yeah, that's okay. I do wonder should we say each of the five like we have preference levels or should we say priorities like can we should I know that's I know Oh yeah, priority. Let's match it. I like that priority level.
And all your changes are being live updated. Like I have the survey open and every time I hit refresh it's showing everything you're changing right now. Ah, amazing. That's all happening. Can you send me the link to it? Maybe that would work. The link to it? Yeah. Um, on
my cell phone. If I just gave you my cell phone number. Can you Can you post it in the Zoom chat or not? I didn't see any chat down there. Oh, why is there no chat? Have it. There's no chat on town
Zoom. Sorry, everybody. All right. Satie just emailed it, right? Well, I emailed uh the flyer with the QR code. If you're having trouble with the QR code, then that might not be helpful. Well, yeah, I
can send it out. I'll I'll just send it out anyway, just so everyone has it. Now I understand why it was tripping for me. Yeah, see that worked. um that it made me get the QR code. Um it my
phone recognized it and um here's what it says. I don't know if you guys can read that, but it says sign in to continue to forms. Give me your email or phone number. Forgot your email, not your computer. Um use private browsing windows to sign in. Learn more about
Google guest mode. Create an account or next. So, let me click next and see what happens. Sorry. You have to enter an email or a phone number to continue. That's not good. Sorry. That's very sad. Yeah, I know. It is very sad. I wish it
would work. So, that's so weird. Put that on hold, though. I know. But let's just put that on hold so we can get through everything else and then we'll I have a suggestion. I think that Christina needs to junk her phone and start over. Yeah, it's just you. I guess
it's just me. Well, I I'm sure there's someone else who's going to try to use the QR code and run into that problem. So, I'm glad to know it exists at least. So, another thing Satie and I talked about earlier was just
putting some verbiage on wherever we are doing a flyer or poster with the QR code that says if the QR code does not work for you, click here. Yeah. Um, this doesn't
necessarily deal with the fact that even if you get to the URL, it's not working, Christina. But I don't It could be like um come to town hall and fill it out. At least we should give them an option like come to town hall, get a paper version,
right? Just so other people have Kristen. Kristen, you were saying meaning putting put the URL to the survey on there also or or say like go just go to town of Newbury. Yeah, because I might be able to do it
on my computer which is on the instead of my phone. Yeah, I think the flyer has a URL already. So, we'll just make sure it's there and then has all of this longer discussion. Yeah, the URL is at the
bottom of the flyer right now, right? Yes. On the bottom right. Yep. Yeah. Good. Yeah. I mean I got in there. Yep. Um so,
um I'll add that verbiage, Christian. Um, and then I wanted to talk about the meeting date and time. Um, I expressed some concern to Kristen
about the date being so soon, but I think I think we'll be fine. I just want to make sure everyone feels like they can do some uh marketing outreach, getting the word out about our meeting.
Um, does that still feel like doable for everybody? Just wanted to check in. Well, just you talking about the I I have an issue with the time. Um, okay. Yes. I I wanted to talk about that, too. Yeah.
Right. Um, do you mind stop sharing? Oh, yeah. Sorry. That's okay. Thanks. Awesome. So, you say the out are we going to talk about the time or the outreach first or the date? Um, well, do are we okay with
the date still? Do we think we can get all of our outreach done by the 8th? I was just thinking it see it seems a little soon now, but um it feels a little soon to me too to be honest. Um, and not necessarily for the
outreach. Well, also including the outreach, but also because I want to talk about what we're going to say at that public meeting just because I've, you know, I I was taking a stab at putting together our agenda and really want to talk about what we're going to
talk about and I feel like we need to be really prepared so the meeting goes really well when we get there in person. And I feel a little sore about that right now. So, if I could put in a vote to move it to a week or two later, I would. Okay. Yeah. I mean, once you put the
pause on the roll out of the survey, Kristen, I I started, you know, feeling the same way like if if we're not ready, we're not ready and we shouldn't force it, you know? Yeah. I feel like there's not a huge rush to get it done, to get the meeting.
Like I I just want to make sure it's, you know, we're achieving everything we want. Um and I don't think there's a huge rush to get the meeting done. And I think okay if we are planning to get the survey particularly to people at the
town meeting um as well as other other ways of getting it to people. I frankly think we would be better served having a little longer time because we get more
surveys and I think part of what we are going to do even I'm not saying we can decide it now but part of the way that we need to respond to what's happening so that we bring some issues to the public meeting
are going to come out of the survey and we may find for example the survey has, you know, I'm not this is no comment on on anybody who's done it, but it may have a real problem, okay? And we may
need to recognize that or it may turn up something very quickly that really sort of astonishes us and we need to address at the at the public meeting and find out more about it. So, I would be in favor of moving it forward at least a
week from from the 8th. Um, I would point out something else while we're talking about date. Um, I don't know whether anybody realizes that uh there's a thing called
baseball, right? And I don't know whether um you I have gone through a whole thing about this as a result and I won't bore you with it but essentially our baseball uh operation there is is pretty opaque.
Okay. Um and there one can find about what's going on online but until you actually do that there's the library doesn't know anything. the town doesn't know anything. Uh and there are some other issues which have come up. So, we
need to be able to make sure that there is no baseball event on the same day because that will totally wipe out the parking if we were to have it, for example, at 7:00 in the evening because
they would they would be there. And um you know, I'm I'm happy to to do that checking now. I know how to do it. Um but luckily nothing was happening on the 8th of May that would have been a
problem. Uh but asking the library they said oh no we nobody tells us we we don't have their schedule which is we hope we can correct that but okay. Okay that we're having it has a parking
lot that's shared with the baseball field. Is that where we landed? So, we'd need to schedule it on a non- baseball evening. Yeah. Forget about share. The the parking lot for the
library was never designed for the baseball field. The baseball field was an after the event kind of thing. And so, it's far too small to cope with two
events at once. Um, and also frankly when there's a very crucial game, there's a problem that that parking spills over and the police get involved and so we want to avoid it
because it's it just simply you you can't have a meeting of more than three people uh on the same night and they so can we look at the schedule since you have you are now privy to the schedule, the baseball schedule. Can we look at, you
know, maybe two weeks after the 8th on the 22nd? Yeah, I can't tell you right now because that requires me to get online and do it. Um, but I can if we if we check a date, I can find out um or if somebody
can do it separately. Um, it's let's think uh uh David, is it on the rec committee calendar? Sorry. Is it on the rec
committee's calendar? No, no, no. It that's that's how all this started. I talked to John Rean and the rec I mean this is ridiculous. The rec committee has no connection, no
connection whatsoever to the baseball at what is known apparently as Pearson's Field, which is the one in Biffield and the Upper Green. It's all totally different. Okay. And it is uh off the
top of my head by field. So BN Oh, BSL. It's the B field base baseball softball league is the is the entity that runs baseball and softball in town. Yeah, but it's it's a Right. But it's it's their
website is BN. Yes. If you just Google Biffield Newbury baseball league, it pops right up right away. Yeah. I'm looking at their schedule right now. I mean, the calendar is there, but you got to go day by day. Yeah. and look at both the games and the practices and look for
Pearson and you know so it takes time. You could punch in what you need on their website. Yeah. And so a week from Thursday would uh would that
be a a good sort of time? Do you think Thursday the 15th? Yeah. Oh, Jim, if you hit club, it gives you a full calendar. Oh, thanks, Mike. Yep, I see it. Now, there we go. Good.
Is it club or facility that we should be looking at? I just started with club. I hadn't clicked on the facility one yet. And it shows Pearson. It's Pearson. Yeah, Pearson Field. Okay. All right. So, there's nothing there is nothing on the 15th, but there is a game on the
22nd, right? The other thing to keep in mind is that we have elections on the Tuesday the 13th. Not that that overlaps, but you know, people would be coming to the library and for this district coming
twice. Let's try for the 15th. How's that work? Then we could that's another opportunity to be like, "Hey, come to our meeting." Yeah. Yeah. At the at the voting. Yeah. I can't do May 15th. That's uh that's our annual meeting at
Green Belt. They have to work that whole night. Uh so that's out for me. Oh boy. It is, isn't it? Yeah, sure is. I'm in a real I'm in a real tough stretch over the next two months. Yeah, just just to put that out there like I I I just
really hard availability for May and June. Yeah. And actually the green belt meeting is something that I would normally be at. So, what about um Wednesday the 14th? Can people do a Wednesday?
Can I Yeah, I think so. Let's see. Uh election I can do Wednesday the 14th right now. Is there there's no baseball game that day? So, there are So, here's the deal. Well, I mean, I I don't know how many
people we think that are going to go to the baseball game instead of coming because there are two baseball games, one at Penbrook and one at Park. I think Park is in Raleigh. They both start at 5:45. I was just wondering about attendance if the people
that we thought were going to come to the meeting are going to the baseball game, but I don't think we can. Just two teams. Yeah. Yeah. Yeah. Yeah. I think Dave, what Dave was saying is the um parking at the library. No, I totally get that. But I also wondered about the
second concern which I just made up which was are all the people we want to come to the meeting going to the baseball game not regardless of where they're parking. But I think that's probably not something we can schedule. Having having been at a recent baseball game, uh I I know there are different grades
and so on, but from what I saw, I don't think we'd be losing a large part of our audience. Let me put it that way. That's that's a guess. And some perhaps, but I think not. Right. So, how are we feeling
about May 14th? Um, is everyone else available? I'm just going to add looking at the calendar, the Newbury Town Library calendar, they have they have a on the 14th from 6:00 to 7:30, they
have an event. They have they have drop in technology help 3:00 to 5:00. I don't think that's that's just for but they have some retirement planning workshop from 6:00 to 7:30. I don't know whether that's something that would overlap or,
you know, draw a lot of people that would potentially interfere with their programming. So, what if what if uh what if we just do it during a regularly scheduled open space meeting at town hall?
I mean, is that you know, is that a possibility? I mean, you know, it's busy season for the library. Obviously there there's that kind of scheduling conflict, but we have scheduled meetings at town hall. Can that can one just be the public meeting
and use a different room because we've been using council of aging. So I think we would need the other room. I think we get bumped out of that room because there's stuff going on. But it's worth looking at. Yeah. I mean available if it has to be a different night than our typical Tuesday night meeting, you know,
to have that avail room availability. We're probably fighting less with that schedule than Yeah. the library and outside activities schedule, you know. I would think that's a good point. So that's the 21st you're looking at, which
is No, no, no. Something happened there. Wait a minute. The 20th is the meeting date, right? I don't know if we've got that far out, but it that would be like the count like the regular calendar date. Yeah. Yeah. Tuesday.
May. Well, yeah. I mean, I'm sure we could use either room if it was free, the COA or select board hearing room. I think that originally the library
was anyway just depends where you want it. Well, and how many people were anticipating? I actually feel like it would be really challenging to do it at the COA unless there's a secret room that I haven't been in yet because it didn't seem big enough to me. The COA room is bigger than the select board
hearing room. Yeah, it's the community room is no is not particularly bigger than the COA full area. It's I think I wasn't there at for one of the meetings where a bunch of people
came and so I don't know where those people were and where the our meeting was held where people from Caldwell Farm came. So it was inside that off like room the meeting room there. Yeah. Yeah. But I if it's in the COA, we should use
the whole room with the big screen that we were looking at and doing the survey. We could set the tables up however you want. There's a kitchen. Like I think it could potentially work in the same way the library room
would work. It's just if we had it in the select hearing room, it's like tables up front. Like it's like a public hearing room. Yeah. Right. There's not as many there's not as much flexibility with the layout of the room and you can't really have
food up there. So, are we saying that overall maybe the COA is is better or at least as good as the library room? Yeah, the parking situation would be better. Yeah, I'm
going to say the parking situation is less fraught. Um there's plenty of parking. Um, and it's just as accessible. Um, yeah, I mean, I think it's it's just
as good a place because the other advantage is, uh, we know we can block out a slot at the town offices where we can't do that necessarily at the library.
So, for example, u we can look at the schedule for the baseball, but that doesn't mean they aren't going to schedule a practice at that field, you know, just by coincidence. Yeah. Or a rain or a rain reschedule or something. I got to say it is a bit vulnerable, but
one of the one of the things that is at the back of my devious mind is that there has to be a much better meeting of minds between the library in the community room and the baseball folks.
uh they they can't you know the one can't just trample all over the other without any uh but that's for the future. So I would say the COA probably is good as long as
they're happy with us doing that kind of meeting where you know it's a public meeting and they so we don't know who's coming which is a little different. My initial conversation with
um Sandy was there was a little problem about the fact they have records and so on um which are you know not which are private and so I think that was taken care of but I think we need to have
either Sadi or Kristen just check with um uh with Cindy to see whether she's comfortable doing that. Okay, good plan. So, it's Tuesday, May 20th.
The good then that date works for everybody. Is that we're going with in the evening? Yeah. Yes. What time exactly then? Would that be the evening? It's switching till
the evening which I think is good actually but okay so like 6 pm 7 like our usual scheduled time like 7 o'clock I think given how light it is and people being outside more like seven is better
than earlier especially little league but that's just my yeah I think you have a better chance of a of a better showing at seven um than you do earlier. Okay,
that's my sense that people need to have sort of gotten home, done things, got their head together, and then go to a meeting. And that really, you know, takes a while for people.
Um, so I'd say, yeah, so let's let's let's decide on on the 20th then. Works for me. Yeah. And if the COA for some reason comes back and there's an issue, then we just need to, you know,
quickly regroup to come up with a different date. Yes. Right. Yeah. And in the meantime, I will try and straighten things out in relation to the library so that it doesn't get to be this kind of double deal that um because it was total
news to them. They sort of said, "Oh, really?" See, the library closes at 5, so they're never there. We're really when all of this happens. Yeah. Okay. Yeah, I can I I scheduled the meeting
for 4 4:30 um at 8 uh on May 8th. Um I can just cancel it probably. Yes. Yes, you can. And and actually what happened was what they told you was when it was available. In other words, something
else is happening and it wouldn't be available till 4:30. And that the whole of the evening from then on was was clear. Yeah. Gotcha. Okay. Um so uh just a couple couple
weeks. Yeah. Yep. Right. Yes, it it does, doesn't it? I'm looking here at uh All right. Well, yes. Yeah. So, 12 days, which is Yeah. Um do do we have a
meeting scheduled for the 6th? We do currently. Yes. Which I think we need Yeah. to prepare for the public meeting, right? Should we move that closer to the public meeting?
I kind of like keeping it far apart in case we find some action items and we need some time to do them. Okay. So, if you Okay. Sure. Just based on like what I I know that I want to make sure we have some time here to talk about what
our message is uh for the public meeting. And we can definitely schedule like a quick interim meeting like we're doing right now like in between if if we think we need to. Agreed. Yeah. And so we're going to do a
Zoom. Was that our on the 6th of May or or we doing in person? Um, I think that was going to be one of our regularly scheduled inerson ones, but if people want to do Zoom, then I
don't see why not. Well, I'm just thinking about timing, that's all. So, um, uh, because I my sense is that people can do Zoom meetings earlier, but physical ones, it's better if it's
7:00, right? Okay. Do we think we're using that meeting to do a lot of still prep and talk about, you know, the actual format and what will happen public meeting?
I have a sense from Christina that if she's pursuing this whole idea of doing some slides and stuff that one, you may not have them ready early enough for us to digest them until then and then if they need
changing, they have to get changed, right? Is that make any sense? Yeah, it does. You know, I also think it might be interesting to go there because to have our meeting at the COA to say, "Okay, how are we going to set up the room and
where are we going to put the map?" And maybe Mike, you could bring the map that we're going to have and we can make sure that we've got like the board and we can sort of do a little dry run, if you will. Exactly. Yeah. In person. That's where you Yes, it was. And that's
exactly I think that's great. Okay. Yeah. Okay. All right. So, in person at 7 on on the 6. Is that where we landed? Which I think was already on our calendar. Good plan. Um I also wanted um speaking of maps to
um let you guys know I was going to send some questions about the maps to um MVPC because I know we had some questions come up last time. Um, and I can I know there were some questions about the population
map. Um, which I was going to try to clear up. Um, yeah. Um, I just wanted to put it out there for anyone who had any other questions that you can recall from last week.
Um, but if not, then I'll just send her what I have now and we can always ask more questions later, too. [Music] Um, I can't remember if people have access to the maps or not now that I think about it. Um, I know you sent them
to me and I reviewed them and we made those changes for uh missing open space parcels, right? Um, Mike, what I raised the whole ball field issue.
Yeah. Well, so so that's that's different. That's on the that the issue you brought up is on the map that I created, not the ones that MVPC made. Okay. But the the Is it on the most recent one of of my map? Yeah. The one
that I made? Yes. Uh no. No. You would send me What day did you send that? Like Thursday or Friday? No, I haven't made those changes. Okay. But I just um all I was asking the question is
whether you feel that they they should be added. Yeah. I mean uh it's it's they they can be I mean it makes sense you know why you pointed that out and uh if we want if we feel like they
they should be added there. I think um the way I designed that map, I was looking at protected open space, I guess, is the best way I'll I'll say that. So, I mean, so I just have to create a shape for
both Newberry Elementary School and Pearson Field essentially for that to show up on the map. So, I can do that. I can add those in. I think it would be good. The reason I say that is because particularly in
relation to the library, the library has that little story walk that they did and that gets visitations from people who have, you know, no interest in actually the library unfortunately and the ball
field they it's and it's got because there's a playground too. So I should add town library ballfield parcel and the new elementary parcel to the recreation map. Okay. Yeah. Yeah.
Right. Okay. The only thing I'll note is um that we should be sure on the map to check the new planners workbook from DCR because they have you know required maps and I actually haven't taken a look to compare whether their maps are the same
maps that we've already got moving and going. So anyway, not that this one needs to this one that we're going to print out and you know have on a foam board needs to go in the plan because it probably doesn't. Um, but I just want to make sure that we're
ahead of that and if in fact we do want to use one of those maps that we just follow the guidance. Well, I think okay, I think the source for those maps from for most of them is uh going to be
MVPC because I I I think those are are derived essentially from data they have. What we're doing with Mike is, I think, essentially trying to do the the the one that characterizes Newbury and our
particular open spaces. Um, but yeah, they um I was a bit conf confused by the new uh workbook in a number of ways, but um uh that's not a topic for tonight. Well,
I just can I make a quick comment about that, which is Satie attended the workshop with Melissa in in March um where she reviewed the work to update the workbook. So, we've been in regular
touch with Melissa about that and the guidance has been if you're already underway with your update, there's sort of a grace period where you can stick with the old workbook. So, we've been like tracking that and I think it's it's
definitely a topic we all need to discuss. Um, but up till now that workbook wasn't finalized, so it was like a draft. So, Sadie and I have just kind of been like, we just are going to we're going with this. We're going to
keep going with it. And MVPC's doing the maps that they that we know we have to do. I think, you know, things haven't moved along as quickly now. The updated handbook is out. Now, I think we kind of
need to regroup and and see. Um, but up for a Satie, is this right? Up for a full year. You there's a grace period to use the old handbook. Yeah, like a year protocol. They publish that. I think that's kind of like a good deadline
maybe. So we make sure that our open space and recreation plan is updated by February of March, February of next year, unless the update the easier. Yeah. Yeah. The update trims the fat some of the fat from the old version.
Definitely does. Um but I think I don't think it it does with maps. Um but with some of the writing sections it definitely does. Um, because they've laid a classic egg from my point of view. Is the title on the website, okay,
is workbook 08, which of course it's not. Yeah. No, it's the same PDF title. Yeah. Is it when you click? Yeah. I mean, you know, no, they're not minding the store, so I'm not too impressed
by by some of the things they think they wanted to do. But that's something else. I just noticed it and I thought, wait a minute, you know, at least you got rid of Deval Patrick. I suppose they need to be congratulated for that. Um, okay. So
yeah, I I it's comforting to know we can come in under the wire if we need to, but I don't think there are any really major changes that that would trip up anything that we're doing what I saw.
Um okay. Um is there a sorry is there a plotter at the town offices to like print the maps on large scale? Um, I had planned on asking uh Sophie at MVPC if she could if they could print them for
us. Um, including the wreck properties map or should I try to look elsewhere to get that plotted? Um, we're not sure the new plotter is working yet, but we're going to figure it out here in town hall. There is one. Um, we just uh MVPC we're hoping as part
of their assistance could do those, but we'll we'll check. We can talk with you, Mike. Figure that out. Thank you. Yeah. Okay. So, Sadie Andy, um, going back perhaps back for a minute
to the the little card thing. I had just suggested a slight possible change of text for that. Um, I I changed it on the big uh thing,
the big flyer. Um, I thought that was a good change. Um, I said I changed it to um, learn more and share your ideas about priorities for our town with committee members at our public meeting
on Great. Great. Does that sound like better wording than what was there? Yeah, I I just felt that um what we had was a little kind of cold. It was a bit
sort of scientific, you know. Um and I I think I it needed to be um welcomecomings. Yeah. More more of saying we really want to hear from you. um rather than you know your feedback which tends to mean
perhaps we already are in touch. Yeah. Yeah. So that was what I had suggested there. Um and I think uh okay what am I doing here? I'm looking for
my Okay. Don't know. Yeah, I think I think that's fine. Um all right. Uh so do we have any updates from
people specifically? Um I have a couple but other people should I in terms of outreach related well any any item that you know that has sort of
come up in the meantime before uh and after the agenda was just put down. Yeah. I mean I just have one more thing on the public information or on the public meeting if we're still on that topic. I do have one more item that I
want to talk through and I actually have to sign off at 7:30 tonight because I have another commitment. It's a busy night. Um so should we tackle that topic now? Yes. No. Okay. Um as I walked
through, you know, what are we going to be talking about and you know, how does the room going to be set up and how are we going to be engaging people because we want to hear what they have to say. Um, we had talked a little bit about, you know, just talking them through sort of who we are and what
we're doing and why we want their feedback. And so what that looked like to me was, and I haven't, you know, really populated the slides in any measurable sense, but I can share with you just sort of the
highlevel things that I thought we could walk through and then I'll add some actual text to them. So, it's more like I'll walk us through the agenda, but it's really the last item in particular that I was most, you know, sort of stumped
on. Want to make sure that we're in alignment. So, let me share my screen. Um, if the host can enable my screen sharing, that would be great. Glad to do that. Oops. I
think Are you co-host now? You should be able to. I'm trying. Oh, yeah. Now Christina is co-host. Can you share? Yeah, I can share now. Okay, thank you.
Um, so again, I think that we talked about whether there was any sort of template from the town of Newberry. So once we got these finalized, I would send them over and Kristen, you offered to put them in something that made sense and was consistent with the rest of the town. Um, so just, you know, an opening
slide, open space and recreation plan update. Uh and then you know what is the open space committee? Uh and so I just wanted to put like our you know our website and who who's on it and
then I wanted to put this question here just to ask everybody. Um do we also acknowledge that the recreation plan because it's called the open space and recreation plan. And that was kind of getting me because only the open space committee is the one who's
really like driving this process forward. So is it worth talking about the open space committee and the recreation committee or are we really running this and so we should just talk about the open space committee? I think we have been sort of including them
along because like on the flyer I said the open space and recreation committees request your feedback. I think um we could say like a little blurb about both. Um and
then yeah, that's my thought. Yeah, my my sense is that we do need to include them. um because if if we don't and I was a member of that committee, I would sort of feel a bit shut out because I
would know that this process was working towards you know this the plan which gets submitted. Um the other reason also is I think we may find that some of the most potentially
interested and committed and maybe even volunteer foder would come from people who are already involved with some kind of formal recreation and and so I think they they
need to feel invited. Okay. Uh also isn't that uh isn't that actually highlight isn't that the way they discuss uh the plan? Don't they call it the open space and recreation plan? Do I have
that right? It is. It is. We just the open space committee has sort of been leading the charge for the last year and only recently did the rec committee sort of get you know interested and and get pulled in. So I just wanted to make sure that everybody was really comfortable. So any opposition to having this be sort
of equal space here, open space recreation? It should be. Yeah. Yeah, that's good. And I think I mean you could just casually mention that the open space committee is kind of driving the process and certainly
okay partnering with them something just so someone on the committee doesn't say I have no idea what this is, right? I mean, they do know, but maybe, you know, that they're not feeling like they're on the hook for something that we're presenting here. Um, even if we may make
requests from them. Okay. Thank you. And then what is an open space and recreation plan? And I was just going to take something right out of the DCR workbook to not reinvent the wheel. Um, and then you know at some point probably not the next slide would
be sort of the schedule but here was where I got to um [Music] uh I was trying to determine like what are what are we going to be presenting to the public? What kind of feedback do
we want from them on this? Um, if we've had if we launch the survey in advance and we have a number of surveys, David, you made a good point that we might have some data back that might inform how we phrase or how we, you know, manage this
process. But I think it's important for us to understand when we when we're going in like what's our goal and is it sort of an open-ended tell us what you think about open space in Newberry and what our priority should be. Is it um
like a targeted exercise where we want people to like answer some of the questions that were in the survey or talk about you know questions that we have already put into the survey and sort of get people's input. What is our goal?
um for the meetings thoughts. Um I thought that we could kind of give them a state of Newberry open space sort of rundown um of like recently finished
projects, current projects, things like that. Um, and then we could talk about like the action plan part of the uh plan. Um, and talk about how
um the there was a um uh there was a session at the conference I went to that was pretty much based completely around the importance of public participation. So we could really harp on that. Like um the whole plan is riding on you know
the public's feedback and like what the public wants for the town of regarding open space and um we could just kind of talk about how yeah like plan based on you know public input is one that will succeed and not
just the town deciding what happens um like the the municipal government. So if we haven't done our analysis yet of what's going to be of like what is the state of Newberry open space at this time then I'm what would be our source
of data to give them a state of Newberry open space. Yeah. I guess it doesn't have to be like you know exhaustive. We could just kind of include like this is something big that's going on. Like we could talk about Caldwell Farm. We could talk about like Board of Boston. I mean
those are all like underway. They're not like, you know, finished products or anything, but just like Yeah. Yeah. like examples of, you know, Well, okay, let me comment on this. I I
have always thought this goes back to some time ago when I said, "Why are we having a public meeting?" And decided that you guys all wanted a public meeting because we had to have a public meeting. And my attitude was if we don't
know why we want to have one and what we're going to do then we shouldn't be thinking of having one. So I think this is the question that we've come back to Christina very interestingly. My suggestion is that that we probably
should have a couple of guiding sort of broadbrush interests that we'd like to get people's reaction to. And the I have three which I've thought for a long time
are essentially they they bridge all different kinds of open space and they are access. Okay, in other words, what kind of access do you have and is it good
enough and if not does the town need to do something about it? And obviously the bee in my personal bonnet about that is the disastrous situation on Plum Island. Um the second thing would be essentially
um uh what shall we call it? Information. In other words, where what are the answers to where you go for information and is there enough information? and does the
information is it is it in the sort of places that ordinary folk as opposed to us because we dealing with these issues a lot. Um and then the last one is the one that's always tough and always
brings silence in the room and that is is how if the the town going to commit money to this to open space
because you know it hasn't um except occasionally and because it hasn't when it has it's the results have been really pretty
bad actually. Um, and I I specifically will point out the fact that some of you weren't here when it happened, but the town spent $225,000 buying that lot next to the
ball field here, next to the library, and it's totally useless right now. It's it's it's just written off. And the reason that happened is long and complex, but it is because they sort of did it on a whim
and because there was a lot of pressure and there was absolutely no plan. And so and and nobody seems to have learned from that that you need to in fact have a a
place to go and a group to work with. when you get an opportunity to uh do something with open space. So I those three things I think are the whole issue of access, the whole issue of information and
um where you can find it etc. and the whole um issue of of funding which I I know is going to eventually obviously lead to the the community preservation act
issue. Um because that's that's you know that that's way a way to fund things like this. Um but anyway, that's my suggestion that that we could look and so we could be
prepared. I think in the meantime we can we could prepare to phrase two or three questions which we could then probably use in a sort of break you
know break group whatever you call them breakaway group kind of project um and and and see what happens. Hopefully also what may happen is we may get an early sense of perhaps whether
those three areas do represent concerns that people have or if there are other things which are more important. And I think we need to be able to pivot and and pick that up. And I certainly think you can do
that in a in a meeting like this. Okay, that's great. [Music] Um, great thoughts and feedback. Really, one thing, uh, well, okay, so one source of input
from the public is also, uh, our our partners in the area as well as funding for that matter. Um, so I don't know how you want to put that on here, but just to give people an idea. Tell me more.
Uh, such as, well, I mean, obviously Green Belt, uh, Coastal Trails, State of Massachusetts, uh, Highway Department, uh, and in fact, uh, federal, we have a federal, uh, earmark
still sitting out there somewhere. uh access to grants. Are you thinking about this as part of our um like what's going on in Newberry already or are you thinking that this is part of the public input session that you want
them to tell us things about? Okay. U just I guess what I'm saying is these are ways this is input that's coming into the plan somehow uh through our partners and this is an
opportunity for us to sort of uh uh reach you know let people in the community know that's what's happening. Uh I I think sometimes what what tends to happen if I I'm understanding uh maybe David David's point is
um people think it's all together up to the town that you have to wait for the town to uh come up with the funding for this and you know it's probably at the bottom of the list when you're talking about an override for the school you know so uh having other sources is a is
a good thing And there may be other sources we're unaware of. I guess is uh I guess what I'm saying is Yeah. Yeah. Can I phrase it and saying what you're suggesting is that the town the
community rather than just the town, but the community should be looking for partners to make open space possible. So um and yeah and and
it does come back to the fact that um there's there's the whole issue here in in local government of when you're an active agent and and when you're not.
Okay. And for example, uh many of our boards can't take actual specific action because they don't have any money. They don't have any control on over a budget. Uh they don't they can't make those
kinds of decisions. And so sometimes it's important to be able to go to a green belt or trustees or whatever as a partner to to get that done. Yeah. Yeah. I like the sound of that.
That's probably better than what I said. All right. I liked it all. Actually, I thought it was great to talk it through. I feel like it comes up in both sections because when we talk about like, okay, what are some examples of open space and some of the, you know, previous
successes, then we could also talk about the partners with whom we've been collaborating to make that happen. And then when we go to okay and we want your input on some of these options, people have already we've already planted the seed that we might not have
to do this all on our own, but that there, you know, might be partnerships in other ways. Um, yeah. Yeah. Well, I was thinking that the Okay, the green the green belt property on Little Road. Um, did
Mike come to you, Mike, to to you know, to um, count Essex County Green Belt? I believe we paid for it. In other words, I I I've had a brief conversation or two with your with
Vanessa, right, who's their um, uh, acquisitions person, let's put it that way. And um I can't remember whether Green Belt was aware that there was an interest by that homeowner or whether
the home the land owner came to Green Belt. You're talking about our our Morris piece on Middle Road. Yes. I I'm pretty sure the landowner engaged with us. I was with them. But we we've kind of used that as a
you know as a as a marketing story uh where where a land owner wanted to kind of leave a legacy you know so they approached us about protecting about you know becoming the owners of that property and protecting it and whatnot. Um that doesn't mean
that we didn't spend years you know engaging with that landowner before they got to that ultimate decision for what they wanted to do with their space. that you know that was before I was there but right right well okay so one can talk about
examples you know a lot of people probably don't know um that for example great meadow came to us um like me to us to the the town like many things do as a
a tax issue um and and you know that's um so we could those are good examples of different kinds of partner, you know, partnering quote
unquote. Um, which I think could work. Um, uh, and, uh, the Cwell Farm Trail as well, right? Isn't that Yeah, that's a little fraught, but yeah, the
Cwell Trail has has a uh how shall I say, a history we don't want to repeat. Okay. But I guess what I'm uh what I'm hoping is that somehow we can cue people into thinking that they they do have a
stake in this that they can they happen to be I don't know, let's say you're a developer uh and uh there's a chunk of property you don't need to develop. Yeah. Maybe consider uh leaving it as open space. That kind of thing. You know what I'm
saying? And I'm just I know Christina you have to go in a couple minutes, right? Yeah. Yeah, I do. But this is great dialogue. So I'm Yeah. No, and all this is really I mean what I'm hearing is is these are great topics to that we want to touch
on. I guess part of me was wondering like we're we're you know the open space committee and the need to get the the open space the plan updated. I I was thinking of this as more a kickoff to that and a reintroduction of who we are,
a rem, you know, an update. Here's the plan. We have to get it done and kind of that it was a little more informational as a as opposed to workshopppy even though we want some initial input that we want people to go do the survey and
start thinking about these things. But maybe, you know, I don't know, in one, if it's a one-hour meeting, you know, if we're going to, I guess, break up into groups and stuff, are we going to be having a folks attending who are kind of
already in that mindset? Because we've been we we've been talking about these things and there could be a critical mass of people who are not here in this committee who would be ready to engage in that. But I don't I don't I guess I was thinking a little more of a you know
it's a PR oriented and publicity oriented gathering as opposed to getting into like you know issues that could then but but that's just my thought. I don't know
you know you guys have been to more town uh events. I think I think that's a good observation, Jim. What you're suggesting is that we need to share more perhaps about about what
we know and and what the process is and why the the role of people in the community is important to that process.
Yeah. Right. You know that that it's not it's not just be well again it comes back to the the thing about having a meeting. It's not because we want to have a meeting. It's because we genuinely want to listen. Yeah. But at
the same time they have to understand what we think our task is. Yes. Is that what you're Yeah. No. the mission, you know, it's a it's our mission and you know why we want to recruit and get your you to get be involved. Obviously not on the
committee necessarily, but just starting to have some dialogue around that. We have to do the plan. It's been 15 years. We are going to be putting this survey out there. We're going to be reporting out on the survey and that once those, you know, we report out then maybe the
solutioning side of things, you know, will take place a little more. But um I know that could drag things out and there's it's sometimes good to have you know some starting some some get to get
something that is you know like when you talk about funding or we talk about partnerships that kind of can lure people in and excite them. So maybe um yeah that's just where I'm thinking right now. So
yeah, no, that is really good feedback and I think that we have to kind of mold this over. I think we have to right. Yeah. Figure out what our what our threat what the thrust is here because I agree with you. You're right. Just jumping into like what do you think is priorities without telling people what the heck is going on that we've been
working on for the last year is a little challenging. To put a little bit more effort into the upfront stuff and then see how long we think that will take. I also missed how long do we want this meeting to be because an hour sounds kind of short to me. Um, but what was everybody
thinking? Because I feel like it should be longer than an hour, I guess. And if we end early, great. I had pictured like an hour and a half. Yeah, I was going to say I don't know whether you've got any Have you talked uh meeting public
meeting sort of stuff with any of the MVPC people, Sadi? Um yeah, but that was a while ago and okay, we have reached out to them since then to be like we're starting to plan
specifics about our meeting. Um so we're um but I'll nudge them again because I want more specific. Well, I just think that um it would be interesting to know and and part of it there's been a change of uh their leadership right in terms of
the environmental stuff and so on. But it would be interesting to know whether they have any experience that would help in this area because um the that first public meeting thing
is is a real tough hurdle to sort of get your leg over. Um my sense is it's 90 minutes is is good. Any more than that is too long. you've lost people and not being able to go to 90
minutes is bad. You see what I mean? Sometimes I I've been involved in these things over the years where we plan for 90 and actually realize that somewhere like you know 65 70 that we've done it.
We we need to wrap up. where is a really good point and so you know ring the bell go not just don't go to the end because but I would think yeah the I think 90 minutes it is anybody have any
opposition to 90 minutes? Yeah. No. Okay. All right. Well, with that this was a really good conversation and I'm excited to like keep diving in a little bit on the slides here and also kind of refining it on our next meeting at the 6th. But anybody feel free to send me
any comments, other comments and thoughts that you have on this topic um so that I can keep working on what we're going to say. Right. And and I think the other thing that strikes me is um we should think about some visuals.
We this needs to be you know uh we we need to show off what we have um and what we did. I'm going to I'm going to jump off and let you all finish that conversation. Uh unfortunately because I do have to go tonight, but um thank you everybody and I'll catch up with you
soon. Okay. Thanks Christina. Great. Um I also have to drop off actually. Um but I wanted to uh Kristen was just mentioning something earlier um about creating subcommittees uh within like once we get all these
um responsibilities like nailed down about like you know visuals like you were just saying maps um the um the presentation. Um, so I thought that someone or not someone um we could all think about like
what we want to do for the public meeting to prepare um and um we could maybe form those at the next meeting. Um and yeah um I also have to head out but
um are you saying sub commmittees in relation to the public meeting or or longer term in relation to the task the the capital T task? Um, I was thinking more
in relation to the public meeting, but then once that happens, we could also do it um, you know, long term, too. Yeah. I I I think it's just I think it's
just this these these meetings should be shorter. So, we're trying to think about ways we can kind of just like hone in so that there's work happening in between the meetings more actively and then during the meeting it's like updating
each other and making decisions and moving on just because it's there's a lot to sort through. So Christina had a good example of just maybe if there was one or two of us, you know, not a quorum of the committee, but working on the
slides and then bringing them up to the fuller committee, that kind of thing might help the um just the work keep moving efficiently. And are you are we talking about just the meeting day? It's the meeting itself. Are we talking we did never we didn't get to the outreach
and I know we have a little more time now but are we is that the also something that would be like a subgroup that kind of deals I mean I signed I mean some of this stuff we're already in the works but yeah that's what I was
talking about yeah right um I also have to go um to get on another Zoom um however town meeting is a week from tonight And I think we're going to revise the
flyer, get the the QR code, make a poster, right? Are we still planning to do those things for next Tuesday? I just want to check with It's a huge miss it. Yeah. What are we talking
about? Planning. Oh, sorry. Go ahead, Mike. What poster are we talking about? Publicizing the public meeting. poster that announces the public meeting and not not a map poster we're talking Okay, just wanted
um yeah, I can uh I was planning on being at the town meeting so I can make um I I can fix the flyers up um print them out. Um I can make a poster and sit next to it. Um,
well, I just wanted to see if any committee members would be available to help pass out these flyers. I'm going Yeah, I'm going to the to the town meeting. So, I my question is, can we not have an actual public
announcement as in people? There's no Okay. The town Oh, the town normally gets reports. uh this town often doesn't have them, but I'm wondering whether um whether I
can talk or yeah the moderator and and get an announcement at the beginning and say we're having what we're doing because I think that's a great question to ask. I don't know the answer. I think it would be great if the you know David
if you are available or you and Bill together as chairs to ask that of the town administrator that's where I'd go with that. I know there was a meeting today with the moderator to discuss the agenda which I was not a part of. So
I can find that out. Okay. All right. So uh All right. So, okay. Uh, what time are you planning on being there, Satie? For the town meeting, half hour 4 or so. Here, I work here starting
at 3. So, I can be over there anytime after 3. I think probably 6:30 or a little, you know, even 6:40. People start kind of Yeah. lining up around quarter of seven generally.
Yeah. Right. I can definitely stop by early. That's not a problem. Okay. I don't know how much we need actually need to do. Do I mean I don't know how much assistance you actually need in terms of No, I just think you
know cuz you guys know your neighbors. So having a couple committee members would also be good to just hand the flyers out as well as Satie and I'll be there. I'll be doing other things. That sounds like pretty light duty. So yeah,
I'll I'll Thank you. That'd be awesome. Yeah, because the I'm trying to think from last year the you have to do two things. You have to sign in and you have to get your little voting tablet, right? Yeah.
Clicker clicker right and it's a question maybe of of where we get physically to you know be positioned and so on that sort of thing. Um, okay. So, yeah, why why don't I in
the next couple of days anyway see if I can talk to Tracy and um actually, yeah, it's it's up to the it's up to the select board and the moderators to choose whether they want
to do that or not. Um, obviously Tracy will have an opinion probably, but um, it's up to them to decide. And what I would suggest simply is that, and I'm happy to do it
um um at at the meeting. And that is simply that we make a very simple statement that we're in the process of doing it. we're going to have a, you know, and and we would work that out
um essentially be, you know, beforehand. I could write something up and do it that way. So, I think that's great. Yeah. You know, they may say no. I mean that
it's not appropriate, but it seems to me that it's it's a it is a opportunity that would be foolish to miss because they're going to be my guess is because it's an override, right? There's going to be a lot of people there for the first part
of it anyway. Yeah. Okay. All right. Is quite substantial. Yeah. They used to go through all the uh various committees and just ask for a summary. I don't know. Do they still do that? I don't know. I don't know. Um we've
had, you know, a series of different moderators, so it'll depend. Okay. So, is we to the point of wrapping up here because we're at the uh 100 minute point.
I just had a question about the open meeting. Have we kind of settled on a format for that? Um, in terms of I guess what I'm thinking about is there any uh are we going to be uh soliciting
input from the community? Uh answering questions, anything like that, or is it or is it more of a showand tell thing? I think it's going to be both from what we've been talking about. In other
words, that we're going to be, you know, it's emerging. We're going to be talking about what what we're doing and why and how that works and then asking people what you know, essentially perhaps with
a little priming um as to what their concerns are and and if they were to be directing us, what would they tell us to do? Yeah. Okay. So, I guess the reason I bring it up is uh maybe we should have
like an agenda for that meeting that we're working on so that we don't uh because what I if I understand what often happens is the show and tell runs over. Uh yeah, you get a couple of
people, those run over, people start filtering out of the room finally, you know, and and nothing much has happened, if you know what I mean. Well, I think didn't um Christina actually send out a
draft agenda for for the meeting, which we didn't talk about. Yeah, we didn't talk about that specifically tonight because she was talking more about presentation materials, but she did send out a draft agenda cuz I printed it out
earlier today. It was about a couple of weeks ago. Um Okay. Um I'll check for that. All right. Yeah. Yeah. Okay. Anything else? Or are we ready to adjourn? Do we
think I think we're ready to adjourn. So can I have a motion to adjourn, please? I make motion to adjurnn. Go ahead. Second. Second. Okay. So all in favor meeting adjourned.
Right. Okay. Good night everybody. All right. All right. Thank you. Thanks everybody.