as a preliminary matter the swy night chair of the newy planning board permit me to confirm that all members and persons anticipated on the agenda are present and can hear me planning board members when I call your name please um respond in the affirmative Peter Pacos yes sir Larry Murphy here um Mary Stone yes Scott kinter I don't see him but he'll should be joining us soon Steve manian here hi
Steve and uh Town staff when I call your name please respond the affirmative Kristen grubs planning director yes and as noted uh Daniel won't be with us this evening but we wish him W um good evening February 5th 20 25 open meeting of the newy planning board is being conducted remotely consistent with chapter 2 of the acts of 2023 which extends the governor's March
12 2020 order suspending certain provisions of the open meeting law GL 3A um 20 until March 31st 2025 for this meeting the new planning board is convening by video conference via Zoom as posted on the planning board's agenda which can be found at the town's website you may join us by going to
http semicolon zoom. us entering meeting ID number 832 7141 3056 passcode 10879 all by calling 92925 6099 us entering the meeting ID number and passcode when prompted please note that the meeting is
being recorded and that attendees are participating by video and or telephone conference meeting is also being broadcast live through local access to cable channel 9 on zoom and on zoom and at www.tn cv. org and the recording will be available on the nuur access YouTube channel meeting business ground rules before we turn to the first item on the
agenda permit me to cover some ground rules for Effective and clear conduct of our business and to ensure accurate meeting minutes as chair I will introduce each speaker on the agenda after speakers conclude their thought remarks I'll go down the list of board members inviting each by name to provide in any comments questions or motions the meeting tonight does not include any public hearings however after board members have spoken I will
afford the public an opportunity to comment and or ask questions I'll see questions and comments through the zoom raised hand function in the order in which people click on the raised hand button finally each vote in this meeting will be conducted by roll call vote and I see Scot hello Scott hey Woody late no worri nice to see you thanks for joining us um all right so
that brings us the first I just did the preliminary Scott so we'll get into the first item on the agenda on the new business um Gad Gadson Lane residential subdivision request to approve close out including review and approval of asilt plan and other conditions so we should have um Adam true the manager of gam Lan LLC and Doug
to shanes or another representative it's just gonna be me tonight uh Doug can't uh can't join okay thank you Adam um would you like to update us on your project please um we have submitted the final as built um and letter of completion uh from the engineers for
gadston Lane and we're trying to um close out the subdivision and let the private way um turn over to itself and turn over the homeowners association to the uh residents at Gatson L and I think what we have uh a bunch of paperwork in the background between myself and Kristen and the and the planning office
um we have the recorded declarant uh homeowners trust and Association which is actually going to be re-recorded per Martha's revisions um so that was submitted in a few days ago we have the uh signway sign and the roadway was approved by DPS
director um James seret we have a screen planting that was done with the neighbor on Maran spatap uh so we have some photos of that showing that it was in place and is still surviving today and I think I would make an assumption that the board may want to come do a site walk or or view the site prior to close out
and that's just an assumption you may not want to but um otherwise it's substantially complete and the biggest item that we have in front of us is the tripartite agreement uh the tripartite agreement is put into place to make sure that the town myself and the bank form the agreement to make sure that we can complete the roadway as as per plan so
that was all done and we're now sitting with a signed as Bill that we substantially completed the road to spec um Martha had brought up that we may need to extend the tripartite agreement but my attorney Doug to Shan uh kind of disagreed that at this point to an extend or to re reinitiate an agreement that it's already
expired when we're at the point of closing out the subdivision really doesn't make a lot of sense so that's going to be something that's at the board's discretion um so the tripartite agreement again just make sure that we are bound and we do what we said we were going to do but that's already done in place and has an existing sign asille so we don't see the need to extend the tripartite agreement when there's no longer any funds or esro that's been held from a bank at this
point um so I think that's kind of the biggest item on the agenda for you guys to weigh in on um Kristen do you have before I ask the board if they have any questions do you have any other information Board needs to know Kristen um no no I don't I a number of those documents I know I've sent the as belt plan that was the first document that
arrived um a couple weeks ago so I included that with the board's packet on Thursday um the other documents have come in this week and Adam came in we've had a conversation so there's a number of documents I haven't shared with you all yet um I just figured we' have the conversation at night have you know hear from Adam I'll package everything up send it out for you all to review
um you can certainly you know if you have questions tonight obviously and as Adam said I think it would you know probably if people are interested in a site visit um that you know is normally something the board would do when closing out a project and then I think generally uh you know asking for peer review there's still an open um escrow account for the
peer review that went forward during the construction that's still open so it would um be if the board's interested in having Joe Saka review um that would be customary as well yep okay all right I'll start with the the board uh Pete do you have any questions for Adam um yes so yeah I think uh thanks so much Woody Adam thanks for being here um I think yes a s sidewalk is in order um I'm glad that
you mentioned the U neighbor I'd like to have a conversation with her to see if she's satisfied with the um uh the barrier or the Landscaping modifications that have been done I think that's probably very beneficial to everyone um it sounds like the homeowners docs need to be uh reviewed and signed off before things are concluded there and as to whether the tripod needs to be extended or not uh byi it to close out I'd have to defer to Town Council because that's kind of unusual usually that's done
after um so those would be my concerns um but yeah I think a sidewalk is very very important it sounds like there's some just some pieces that need to be buttoned up here y all right thank you uh Larry do you have any questions or comments no I I agree with what Pete just said I do have one question actually so are there any funds still being held under the tripartite agreement I'm not clear on that there are not no um I think I think honestly what
happened was this is the way I I got it from the bank the the bank had an initial loan to go ahead and do the roadway um I ended up taking some of the funds from that roadway uh and then I ended up just finishing the roadway in my own cash and closing out the loans so what happened in essence at that point was somehow they released
everything uh and there's there was no escrow held because we didn't use all their funds all the way to the end of the project um and they discharged all their mortgages so I think something just slipped through the cracks honestly it was It was supposed to be normally we'd complete the stages and draw from the bank right to the end and that didn't happen so there was never any esro money held um but but the the essence of the
tripartite agreement is to you know assure the board the town and the bank as well as myself that we all get the project done so my attorney's position is that he's seen this happen before tripar ties don't extend if you're coming to close up out uh so this something that probably Town Council will have to weigh in on and you know either agree to disagree or put the put the tripartite
back into H place and then close it out then so I I think it's something you guys have the ability to say we don't need that's my understanding from Doug but you'll have to act actually get the answer from from Lisa or Town Council all right thank you all right um Mary do you have any questions I don't Ry I don't thank you uh
Scott and you're muted Scott just so you know thanks Woody you're welcome I would say I think that probably uh the whole tripart uh agreement issue could probably be soled with Lisa and dog you know having a conversation um and maybe there's some Middle Ground there but um you know again I agree with Pete I think it I think we need to you know really lean on um our Council uh but again
I if the project um you know is done it's complete um you know if it uh everyone's happy with it including the neighbor um I think there's some um you know some Middle Ground to be had uh and then my question Kristen would be to you is there you know there are escro funds still um you know in the in the
account um does Joe actually have to inspect anything else um and I do think you one final site visit would be beneficial to all and a conversation with a neighbor um I think would be um really wise um but back to you Kristen uh does Jo have to inspect anything else yeah I think I mean I think uh sort of a normal or I could answer that I
think so Joe did come from came from final Adam I'm just gonna finish talking I'm sorry um since the question came to me um generally Joe would review the as Bel revie the engineer certification and assure that what was built on the ground matches the as built and Joe would provide a letter to the planning board
after his review got it we're still waiting for that letter we haven't I I wanted to hear from you all if you would like Joe to do that we just got the materials this week we are looking for green light from us to go ahead and send it to Joe y that seems to me to be the appropriate course and maybe schedule a s sidewalk agree yep that would be great s sidewalk is
great yes do we want to schedule the S sidewalk now or do we want to communicate via email through Christen uh I mean based on the weather I think we should we should probably do a S sidewalk in [Laughter] June is that all right Adam no I'm just kidding so is I would say as soon as as possible uh uh that would be uh a benefit to everybody well it's up to the board if we want to pass that out now we can if we want to communicate through
Kristen we can do it that way what would Kristen what would the board prefer I would suggest communicating through Kristen okay I agree so Kristen just put that on your list of things we'll figure out a s sidewalk the near future here one thing I would add is that um go ahead Joe Joe has been out since when the road was done and he just did a final kind of you know site walk around
with the bouns and everything were there but um he has not reviewed any of Scott's final asins so I think that's probably where he's at but he's seen the roadway in its finished condition yep all right thank you and he they usually we usually send the as builts out to him forw so he'll be getting those as well and Kristen did you say that uh council is still reviewing some of the legal documents um I have not submitted them
to Town Council yet but um she has office hours on Monday so I'm hoping to get some time with her then good and if not we can coordinate with Doug if needed okay all right thank you everyone um if no one else has any comments or questions um we'll see you Adam if it's not in two weeks if it's not in two weeks it'll be first meeting in March okay all right thanks for your time have
a good night have a good night ad thanks Adam thanks um turn to the next item on the agenda old business Florence bushy lane monberry Costa Costa uh trustee bushy real estate uh bushy real estate
trust request to approve performance bond for City for to reconstruct the subdivision Road between 21 and 27 Newman road for the previously approved subdivision plan um so for this matter I think Ben Perez is here yes I am TJ Melvin get I'm here as well okay great
um would one of you like to start up what's going on yeah I can start thank you so a few weeks ago we had submitted a bond estimate um prepared by our uh Millennium Engineering in conjunction with Ben uh that submitted to the board and reviewed by Joe Saka we did receive
a Joe believe it was earlier this he agreed with the uh the overall numbers of the estimate itself um he did offer a couple other comments that you know we can address here with the board um I guess we go through them in order um actually has the board had a chance to see Joe's letter by chance we did yeah yeah I sent it out on Monday we
received that Monday morning so I sent it out to to the board and to you guys on Monday okay so so the first item um you know Joe's kind of stating that he agrees with the numbers [Music] the cost construct the road uh item two he's talking about a couple structures
that are currently on site um the first one being a shed that's between two of the Lots um kind of off on that is uh you know it's in Lots were to be conveyed there' have to be you know some sort of cross seasment between the two lots um the structure has been in place for about 10 years uh so really doesn't have any bearing or effect on being able to install the road or affecting the
road um also in that comment he mentions a retain one portion of the driveway sorry I wasn't sure if someone was talking I got little feedback but TJ I I don't know if the rest of the board is having uh as much difficulty as I am yes um you know hearing you articulate uh um the issues but uh you are broken up TJ and I'm not sure um
maybe Ben could take it or um maybe you could call in yeah no every time I went to say something about you breaking up it you started talking again so either maybe try again and if you break up again Ben can pick up for you yeah no I don't know if you so it's not yeah I'm here I can take over if need be just give me one quick
second thank you sorry sorry about that TJ okay I can um share Joe's letter if that would that be helpful for the board that would be helpful yes please Kristen you
could Ben I don't know if you have a TV going in the background yeah uh no longer we just just shut it off sorry about that thank you how's that excellent Perfect all right um so would like me to
pick up where TJ left off yes uh I'll start with I'll start with number one if you'd like yes please so number one uh the overall Bond estimate uh Joe just verified that the dollar amounts in the bond estimate was satis Factory based on the plans that we provided um number two um as seen in the field those
existing conditions uh however there's an existing encroachment structure that would need to be addressed uh what Joe's referring to is there's an existing potting shed on the back corner of uh Kurt gish's property and it extends into one of the lots that are on the new subdivision it straddles the line uh currently Kurt Kurt's family are the um own both
properties and it would be very easy to do an easement between the two properties and that really kind of is a side thing from this roadway project um next item was there is an existing stone wall on the driveway for lot one that extends into proposed private way uh the engineer should address the removal and the driveway relocation uh which we do plan on re removing that retaining wall that is in
the RightWay uh there will be a small retaining wall required uh to be able to maintain access to lot one which is the existing Barn's lower level driveway which will be a small 4 foot retaining wall that will be put in on the lot not on the roadway it will not affect the grading or any of the elevations on the roadway plan um if I'm going too fast just slow me down I can answer any questions if
you'd like Ben could I suggest that we actually look at the plot plan as you're talking just so you can point out these areas absolutely uh Krist you Krist yeah that's that's fine I'll I'll put this down I think we can please [Music] um let's
see sorry it'll just take me a minute to go well so which one do you want made up pull up the existing the the original survey or probably the E the um yes the uh as built that was done by
uh ever fairly recently um's see Kristen I don't know if you guys can hear me any better I can try pulling it up if you'd like okay I don't have anything called Asal so I'm not sure which one you're referring to conditions we just heard you much better maybe okay that all right yeah it's
funny my phone works better than the computer um hold on one second let me here uh could I possibly get U permission to share we I think be's working on it now okay no
worries okay we've got just some new settings so that's why I'm Kristen actually you're gonna have to do the uh the sharing yeah yeah because the co-host can supposed to be a host setting that allows you to um allow an individual to share but okay all right um
all right this the one yes yes that is the plan
yep a little better how's that um we lost the we lost the plan and we're looking at the Declaration of trust oh it it was right after you found it it popped up and then it disappeared sorry about that I got it
yep okay all right so who whoever would like to continue TJ or Ben we were TJ all right yeah so we can start kind of at the shed it's kind of in the the between uh lot 8A and lot 3 yep right where you're circling there um and then the other area that we were discussing was at the entrance to the site on lot
one uh you can see a portion of the uh yep right there the retaining wall and driveway come into the right of way so both both of these areas you know we we believe that we can uh especially the shed can address you know through easements between the the two law owners um with regards to the retaining wall uh the plan would be to you know cut back the retaining wall and leave it outside the right of way and only allow grading
for the road itself within within the right of way um Ben if I misspoke on that part but I believe that's what what we had discussed is that that will remain outside the right of way and allow you to construct the road that's yeah that's correct TJ the um the only retaining wall we would need would be on lot one kind of coming off um where that existing little driveway is that enters the lower level of the lot one Barn there would be a a 4 foot Max retaining
wall there and then there would be some grading up to the road from that point no more than a three to one grid but that would be something that would be on the lot not in the right away so the rich handing wall would be here is this it would run right along the lot line between the RightWay and lot one
starting with that kind of L-shaped retaining wall that exists now that's um kind of parallel to the road it would start yeah that that there it would come off the back of that and then run probably 30 feet or so but that would be like I said on the lot side of that lot line
um is it do you have any other information TJ uh yep so there was one other I guess two other items that listed um so that was one and two says the engineer should address whether there is an encroachment for 27 Newman Road onto lot one um you had just say some Town Maps show a possible driveway extending across the lot line uh based on on this
plan and kind of some other information we've seen in Ben's experience of the site we don't believe that there's any encroachment um again if it was there would kind of be uh secondary to to anything to do with the road um obvious if we find that there is an encroachment we would want to deal with that but it it wouldn't prevent any any ability to construct the road okay and now you speaking on the right hand side of the Bon home which
leads to the propane tanks is that what you're talking about uh the right yeah the right hand side of lot one yeah okay it is tight there driving by but not sure if you have en coaching or not either uh um and then the the final comment from Joe was uh the board may want to bond uh the bond the board may want to bond
the bond estimate adjusted to include the removal of these items um and kind of our our stance is especially the shed and relative to the lot line between lot one and 27 Newman um you know those items would just be dealt with outside of the the construction of the road as far as the retaining wall um I mean I know Ben knows that has to be removed to really even start the road that mayor may not have been included in in whatever he had
for site excavation cost or anything relative to the estimate that's in place um but other than that I I think you know Joe seems to be on board with with the bond estimate that we have in front of you um and you know we'd be willing to discuss any of the other items that he has in any more detail if the board isn't questions okay all right thank you uh Kristen is there any other information before I ask the board questions that you could know
of right now and if not we'll just move on to the board um well I didn't know if you if the plan board wanted TJ or Ben to discuss the um uh fire truck sketch that was submitted by Steve Sawyer okay yeah I can I can go through that quickly if the board wants um so we we had been asked
to uh just run a fire truck turning template showing the the fire truck being able to enter um navigate and exit the site which we had sent along um we found that you know the truck can't enter and exit the site without really running off pavement or you know needing to cross over you know any items that may be in obstruction uh they they smoothly make it around the cesac and back out the road um I can address any other specific questions the board may have on
that Pete would you like to ask something could we take a look at that actual that uh yeah and if we can just enlarge that a little bit just so I can understand this yeah so if we start with the one on the left that'd be entering and kind of navigating through the site right [Music] so TJ if you could um am I seeing the
construction of a wall alongside uh the existing lot with the house that there that no I think that was just um kind of some old hatching that had kind of carried through onto this sketch actually that is a drainage whale on the uh proposed design for the road that's what that is okay and then the other marking that we see on the lower section of this to the left of
whether that does that represent also a soil yes it does you this drainage that and then car you can see the D in the middle of the road that's a culvert pipe that crosses across the road great okay cool now uh TJ with regards to this I know that there's been conversation as to whether the roadway should be or 22 foot uh to allow for for turning and such um and you know I think our the feeling of of the board is we always want to make sure that we're Public
Safety is always maintained and and appropriate and um if you could just kind of talk about that for a couple seconds yeah so what what we have here is kind of showing the the truck starting on Newman Road turning into the prop proposed roadway uh you know it's definitely going to be a very low volume Road not a lot of traffic at all so really the truck has the full width of the road to operate um you know coming in they you know can make the turn kind of make that quick little S turn and
then travel down the straightway and completely loop around the culdesac um you know without any obstructions or running off of pavement uh so the truck can can definitely enter and you know maneuver through the site without having to drive on grass or with any other uh obstructions right so there are no hydrants here right no there are no hydrants there let me just put it that way there's no Town water on the street
correct right right right so with that if if there were to be an event here God forbid there were to be a vent here there would be more than one piece of apparatus entering down this space so I think you can see where I'm going with this TJ right so if we had to have a tanker and let's say a ladder truck and then a rescue at the same time time can you explain to me how that's going to work because this configuration is based on one truck yeah so I mean it's a 20 foot wide road so it's you know not unlike most other kind of rural roads
where you know you have two-way traffic coming in and out the truck itself isn't substantially wider than you know a roadway Lane um again this was just kind of rough showing that it it can in fact move through the site we didn't like you know try to pass another truck or assume anything like that typically we just want to make sure the biggest vehicle can get in and out um again unless someone parked right at that entrance or in that tight curve you know anything
along that straightaway would be easily passable if they were you know pulled off to one side as you would kind of expect they they would be um and then around the C attack you know there there's kind of a lot of room going through there uh really no difficulty for the truck to make that full full turnaround um you know without getting into where any other vehicle was parked versus another I don't know that 20 verse 22 makes a substantial
difference with being able to pass a second truck around any parked vehicle yeah yeah so my concern with TJ is always if there's going to be more than one piece of apparatus at a scene and if there is more than one piece of apparatus for there two or three and if there's snow all of a sudden this gets really really tight very quick so I'm always someone who says more is better in a situation like this especially since there's only one way in and one way out it's not a through through through scenario so that's kind of my concern
that that I'll articulate right now thanks um Larry do you have any questions just I just want to clarify a few things is this is this the same road layout that was approved with the original subdivision approval yes okay and if I understand correctly relocation of the retaining wall in lot one was not facted into the bond amount is that
correct I can weigh in on that if you would like go ahead please yeah the um the removal of the existing retaining wall it was part of the bond estimate which is work that is being done to put the road in the retaining wall that was going to be built on lot one is not factored because it's uh something that's going to be built on the lot not on the um not as part of the right away okay and that as to that parting
shed it looks like it it um it encroaches on lot well I don't know if it belongs to lot three or lot 8A but these are all in common ownership at the moment right yes they are Y and what are those structures if that's what they are to the left of the potting shed uh those are grap vines on that um they're on that asilt plan they're just
they're grape vines on like a trellis okay so vegetation yeah yeah okay and you have control over removal of the putting shed uh control uh we're not looking to remove the potting shed we're looking to keep it where it is oh that's right you mentioned in easan is that going to cause a zoning issue um not that I'm aware of maybe TJ can weigh in on that piece a
little more than I can but yeah I kind of um I guess our our approach to it was you know it's been the lots have been in place and the structur has been in place for over 10 years um and we really not filing for any new permit associated with that so it was our understanding that you know if we were to just have easements between the two lots that that would be acceptable um but we could flush that out further through either the building inspector or Town Council if needed um but again
it's I guess that's outside the the scope of the road the roadway itself and would probably have to either be handled through a a building permit uh or any variants if they so deemed it necessary yeah no I was going to make that point as well I think that's a conversation for the Building Commissioner but I just want to understand what's going on thank you that's all I have okay um Mary do you have any
questions I do not okay thank you Mary Scott do you have any questions um I only had the I I had I was going to ask the same zoning question um as Larry I think it uh you know it probably is going to be a question to the Building Commissioner um or inspector which he could defer to really Town Council but um that's really my only question okay and Steve do you have any questions I'm all set thank you
all right thank you Steve thank you Scott um I will say I have a concern as Peter stated on the width of the road especially on the straightaway pot leading up to the C the sack uh if it was 22 ft wide as opposed to 20 ft of pavement it would would be would re leave uh some safety concerns I have because you get a cruiser stacked in there and an ambulance needs to get back out you could have a problem there um I
think we've covered just about everything that I have on here I'll ask Kristen though there is the Declaration Declaration of trust for the homeowners association is that something that needs to be reviewed Kristen yeah so that a draft has been submitted um so I I guess we haven't talked about this really but um the houses that were built there's no
current homeowners association right the two the barn and the lot one uh no their addresses are Newman Road addresses so they don't um the barn will have an access off of the road to their lower level garage so currently there is no agreement but they should they would be part of the agreement because they're going to be using this road for an access a secondary access
but their primary address is is Newman road so but they can be on that um sub uh homeowners association agreement with the other two lots okay so it'll be the the three those three lots but not the a adaa uh doesn't need to use the road and if they if that changes they can be added in I guess at a later date but as of right now they're not going to be okay so we'll need to just review
that document um haven't done that yet with Town Council and that that leads me to another question you're GNA is there anything else on the plan that we're not seeing that because that sounds like you're going to need easement I believe an easement there a driveway off of the road for the access to the garage for lot one correct um I don't I don't think so I
mean we'd be able to the lot one would need a a driveway entry just like lot two and lot three do from the roadway into their lot um I don't think there's an easement required for that all right so they'll just have a drive their own driveway access off their own property onto the road that's right which is not shown on the plan it is not no it's something we're going to be um adding at a later date okay there's going to be some amendments to lot one two and three site
plans that will be getting submitted with uh the building inspector for building permits and things coming up okay um is there anything else we need to address Kristen at the moment and and where do we stand I guess as far as that update for them so that we can keep this mov yeah well I guess the board will just need to you know respond to some of those
questions that Joe raised in terms of um whether we're satisfied with the discussion tonight and you know the explanation or if there's any additional change um in regards I guess one thing I noted was current the
current subdivision regulations for a culdesac Road 22 feet is that um is in our bylaw um that was not you know this is an approved plan so at the time it was deemed that 20 feet was sufficient so that's that's just a question that is still not resolved um but I
uh I think otherwise Joe Sak's comments were you know kind of gave the green light on most of the other issues if I can make a comment for a second there yes go right ahead B uh um as far as the road width and I had mentioned this to you a few weeks ago in talking Kristen if the board wants to see the road 22 feet I don't think anyone would on our side would object to
that um the only thing we can't change is at this point without a major redo is the the width of the RightWay it's still 50 feet typically the road needs to be you know the RightWay needs to be so much bigger than the road so if we change the road we have to we really can't change the right away but we can easily change the paving to make it comply I think that would be a great suggestion to show on the plans and um
it there's I understand the right away being 50 feet is 50 feet but I think the safety concerns 22 feet would be better for for everything for that straight away especially so sorry if I could ask one question I guess in with regards to that uh again where this has been an approved subdivision would it be something that the board would allow us to kind of review and kind of do as a field change
to widen the pavement to 22 rather than kind of resubmitting a whole definitive application subdivision public Hearing in kind of drawing it out um kind of just thred out as a as a suggestion um so the question is whether you would like us to say whether this is minor or a major modification yeah I guess could without having to go through the formal you know complete redesign could we kind of in
the field widen from 20 to 22 um realizing that it's not going to make a substantial change to the way the plans are designed currently uh just widen everything out just a little bit how does how does the board feel about that as a minor modification or AG modification Pete um I would be happy with as long as we agree upon it and we document that we're going to 22 feet I would be comfortable with that and
keeping this in in the minor category yeah Larry yeah I agree Mary agreed 22 is really important and it's still minor but um you know let's let's roing roll with that all right and Scott uh I'm good with that thank you yeah and Steve I'm very good with that right so that I I am as well I I appreciate that you're will do that um I just want to clarify
there's procedurally I think there's a little distinction between a minor modification and a field change okay so to help with that that that that that thread uh uh uh Kristen the field change that we're agreeing upon would be to be 22 feet and therefore we wouldn't consider any mod major modifications to what's going on right
now so the question for the applicant is can they show that field change in their asilt plan rather than bringing a modified up bringing the minor modification into a meeting to be reviewed and get approved if you are comfortable approving it now then I think that's what's being requested we I'm comfortable with it and
it probably should have been formed in the way of a motion then is that what you're saying Kristen I think what I'm saying is would the board like to see a a that modification shown on a plan now prior to the beginning in the field I would yes it well it would clarify what we're talking about and eventually it would add end up on an asil final asil plan so
and Larry you agreed yeah I have nothing to add yeah anyone else okay all right um what else do what else do we need to do Chris here any anything that you can think of um so I guess so I TJ does that work can you and Ben
can you um can you submit a plan that shows where the two feet is going to go uh yeah we can we can get that done pretty quickly uh my question is does that need to go to another meeting because I know the next meeting is another month out or can that be something I to you Christen in the next week or so just to show the updates to what we're going to do I think that would be in keeping what
yeah that I think that would be in keeping what what a field change would be and is that going to affect your retaining wall at all then the retaining wall uh no it won't because we have um 16 feet roughly from the edge of the paving to the retaining wall which is plenty of room for us to a natural grading a 3 to1 grading so it doesn't affect anything thanks is that going to appreciably uh add to your bond estimate for the road
pavement well there's an additional square footage of Paving yeah we'd have to um account for so we can we can resubmit that it would it wouldn't add a lot it would be a fairly minor amount of money but there is length of the road all the way around times a foot so you know a couple thousand square feet of Paving we'd have to be adding but gravel and stuff like that
the roads are over graveled to begin with so it's just strictly the asphalt okay but I can submit the updated cost this week to Kristen just for that additional asphalt okay so we'll I think where we stand then is we'll we'll um have these plans noted with the
changes have Joe take the quick peek at the speak at the escrow to make sure that's satisfactory the extra foot of pavement and if I'm missing anything please speak up Kristen otherwise uh we should be able to get this role in in a month at at a much meeting I mean if the board would like to know that I'm happy to keep things
moving as much as possible in between meetings I we we still need to review the homeowners documents yep um we should get the re the revisions um um plan we have a meeting on the 19th I I just we're trying to like save that for public hearing for the zoning amendments because otherwise you guys
might be sitting on the zoom until nine o'clock waiting uh to hear hear an item like this so um if the board is comfortable sort of giving you know me the green light to review things and if Town council's satisfied with the documents um and you
know Joe's satisfied with the construction [Music] estimate that's an option um if you want to see everything all wrapped up one more time my recommendation would be that happens at the March 5th meeting okay go ahead Pete yeah well you know you brought up the condo you brought up the condo documents and I think that's important that those get looked at too and we don't have those yet do we Ben we submitted a draft um a couple weeks back to Kristen um
it's a draft because we don't have any final ownership of the Lots yet established so it's it's just the verbage but without any people in there yet yeah so that might be helpful just so that is buttoned because you don't want to have to be coming back you know to us to say hey oops I assume we're gonna have to modify that several times until the final draft is appr you know approved wouldn't wouldn't that happen at a later date or that is that not how that's
handled Larry once you find two and everything on there yeah yeah it it typically yeah would come at a later date this this is um such an unusual situation here it's I'm trying to wrap my head around the whole thing I mean really you got an approved subdivision where we just really here to look at the bond estimate for construction of the roadway so um what do you need from us Ben to
get moving um more or less the what I was told when I first started this process was the bond estimate was really the only thing of concern um just to be because the road is an approved Road already even though it was removed and we want to rebuild it um but uh more or less saying the bond estimate is good and we can we can start construction once the bond is paid but um I know some other little things have come up of concern and I think we've
addressed pretty much all of them tonight and I think us adding an extra foot of Paving just kind of helps um for safety and meet meet new requirements with the road so yeah I think I'd be comfortable um and you're right Larry um you know the Bond estimate I think um you know adding a foot each side going from 20 to 22 um you know Joe looked at it um it's only an improvement from what we saw um
I think I'd be um supportive of giving Kristen the green light um to uh kind of move this project forward um and then you know with the uh decoration and the homeowners um you know agreement I think that's going to take some time uh so I think I'm supportive of um just following up Kristen um and i' just let the other board members um just uh
comment on that uh that support right what in the interest of keeping things moving I agree with Scott very good all right and Larry and speed as well so we don't need any motions or anything we everything can move I think it would be great to take a vote to approve the construction estimate as modified with the additional two feed of payment okay
or something like that I will make that motion I have a ask me to repeat it but I'll make it do I have a second you have it okay very good uh roll call vote Pete yes Larry yes Mary yes Scott yes Steve sounds good okay and I vote Yes as well all right well thank you Ben and thank you TJ thank you
everybody good luck with everything thank you to you soon that brings us to the next item on the agenda um L on meeting reports Larry zba hi uh unfortunately missed the meeting last week so uh um I don't have anything to report if I have to familiarize myself with what happened and if there's anything of concern I'll report it next
meeting okay thank you uh Conservation Commission that would be made we met last night uh there were a few interesting things on the agenda um one was a project at K Island and we'll be going back to back and forth with them we have a s sidewalk schedule the other thing was 108 Main Street they had U they were in for an extension it turned into a discussion they're going to come back later in the year for an extension because they fell into Co trolling so they they're uh
they're right now they're good till November or December we'll be seeing them in the fall for an extension if they need so on that that's all I have there I have um mvpc priston um so Woody just about 108 main I my memory of the last time that was before this board was last spring and Mr col
Tony In My Memory suggested he'd be starting construction in March like y coming up did he talk about when he's starting work up again at the conservation meeting in the discuss they basically he was he plans to start constructing the road in the spring he W an extension for a year um but after the discussion carried
on further it was basically recommended that he come back in the fall and maybe have the extension go for three years just to cover his himself and you know with things that could happen with the economy at least he he'd work on erosion controls and then start the construction of the road this spring was basically the discussion and he's still planning to start it this spring yes he is that's what he stated
so he wants they're gonna start with a rosion control reinforce what's been blown out the problem areas and work with Mason and then they're GNA get right into the road so it was recommended that he come back in the fall for the extension okay so that's how that discussion went because he'll need to come to this board before he does okay okay I was una away with it um mvpc we there has not been a
regional planners meeting or Commissioners meeting both um groups Regional groups are meeting in um February this month okay I will share that um halor Renny who you all may remember helped the town out quite a bit with the housing work and the MBTA zoning last year she just had a baby boy so that's very
exciting um just saw a little picture looking good um and I guess the other mvpc related thing is um Ian burns the planner did come to the select board meeting last week and um present the housing production plan as um you all reviewed at your last meeting to um support adoption of that plan voted to adopt that plan the select
board also voted to adopt the plan and to submit to the state for review um and so that will be submitted next week by mvpc as part of the marac Valley Regional Housing production plan um for all the communities in the region so I believe the state review generally takes a month to two months um but it's great to have wrapped that up so thank you all
for you know your good questions and good review and um hopefully it'll go smoothly in terms of the State's acceptance and then we can dive into working on a lot of the action items in the plan so that's good news well congrat congratulations on that Kristen U that's a huge win and uh you know thanks for setting the table for us yeah absolutely it's been you know I
it's been almost well over a year and a half at the town's been working on that update so it's great um Can should I roll right into my planners report Wy just going like to say that so go right ahead continue um what else what else um there was a great housing Choice Coalition meeting last week uh last Thursday so the member communities are rally newbry Port West Newbury Salisbury and Newbury as a part
of that Coalition um and Zoning support for zoning initiatives to support housing diversity and housing affordability is one of the um this is year two of the coalition so that's one of the focus areas for that um that group's work um the Coalition actually got a little a mini Grant from some national uh planners
Association and apologize like smart growth planning or something um to work on zoning so I'm just staying in touch with that group as the towns are sort of sharing different inclusionary bylaws and um talking about horable housing trust funds and um you know it's it's also work we're doing with Ian and Kayla and the folks at mvpc but um but those were all identified in the housing
production plan as priorities for this for this town to kick in with so um just the timing's good and I continue to feel very happy to not be West Newbery Rally or Georgetown who have not passed their MBTA zoning yet and are are working on that now it's just it's just was another time where I was um just felt proud of this community that you know they were
able to move forward and now that the Milton decision is out it's all the towns are saying oh we gotta we got to do this now so um and I will say I've had a couple inquiries about some of the parcels that are in the multi family overlay District so um it'll be interesting as the months go on to see if you know anything sort of trickles our way in terms of new
developments that are trying to look at um housing diversity and multif family housing so we'll see what happens um let's see I guess that's enough there's a lot going on I my new you know our new intern has started um stie Woodward is great she's a couple years out of school she's um you know did a
lot of work in school on environmental issues and has done an internship with Ipswich over wated Association she's focusing on um the next Plan update which is the open space wreck plan is um very out of date in Newbery and with her assistance she's going to be working 10 hours a week and we're connecting with all the folks in the environment program and the gis program at mvpc to and the open space committee
has five members now so they've been growing and getting reinvigorated and um there's just uh it's excited to see that project moving forward and with her sort of dedicated focus on it it'll um she'll be able to work closely with the oners and and our partners to move that ahead so if any of you are also interested in open space planning um that committee has room for more members and um it's
you know we're talking about a some kind of celebration on Earth Day for a lot of the new Trails um so uh things are moving ahead um I think I think Woody was talking to me about open space I mean he's got a passion for it um just need another committee three nights a week me and Scott will sign ourselves
right up just just kidding what he and I should I should just say like I I forget that I may not have updated you all but the selectboard did refer the zoning amendments back to the planning board for public hearing um so that all happened last week at their meeting on Tuesday night and um the legal ad is in the newspaper this week and um the zoning amendments are all on the town's website
um on the planning page there's a page that says propose zoning amendments for ATM 2025 so those are all available for public review and we're working on the presentation for the next for the February 19th um public hearing and we'll focus on all that for the 19th that'll be a the basically the meet of a me of our meeting on the 19th so you're good Kristen thank you
for that thank you for your report and before I entertain a motion to adjourn we have wonderful meeting minutes from January 22nd 2025 has everyone had a chance to review and is there any revisions please speak up I I have a couple of minor things Woody all right great Larry um under liaison and meeting reports for the zba um it indicates that their next meeting is January 31st which is
incorrect it was January 30th 3 okay and I would also suggest on the motion to adjourn that we include the time of adjournment I think that's best practice okay other than that it looks fine the content is fine as far as I can see okay anyone else have any other revisions comments no I'd entertain a
motion Pete with a motion to accept do I have a second second Larry thank you Larry thank you for your revisions as well um roll call vote Pete absolutely Larry yes SC uh Mary yes Scot yes and Steve certainly and I vote Yes as well on the meeting it's for January 22nd all right if no one has anything
further I'd entertain a motion to adjourn I'll move to ajour second okay roll call vote Pete Larry Mary Scott Steve at 811 at 811 811 thank we'll make sure we get that in our next minutes and I vote Yes as well good night everyone thanks so
much thank you all stay healthy and we'll see you