um I said we open the meeting of the newb Rec committee Monday July 8th at 636 um members present start down ear uh Mike crou m Anastasia John rean David bro Mark sand Cindy carer with the okay [Applause] [Music] um reorganization of rols I would say that we table that until everyone's here any any second on that all in favor no decision okay excellent all right application for Phil ports Fieldhouse or other um tysa TR soer soer yeah have you heard anything courney sent something out that they resubmitted or submitted for this uh time slide does does not interfere with other use of the fields okay and when is this for uh this the fall term okay yeah that's uh should we vote on that tonight yes okay um I don't know what the timing is um all in favor approving TR youth soccer uh fields for the fall um do I have a second on that a second pending uh um appropriate documentation has been submitted Corey's Insurance AB absolutely um all approved all right all right done um car show request um they are here tonight um I believe you guys want it for when um we talk in August 16th do you want to give another presentation um since you are here um briefly so uh you have the application that we I'm actually you at home but you you know the date you know what you're doing yeah so just say having you guys have done this you guys did either way put in for both and we figure it out um I want to make sure that we get um asking about um I asked about if you need a map we planning on setting it up on the Ping lot this down little diagram there we can make sure that the field pass is open for that that time to for the bathrooms yeah yeah we definitely need the uh use of the um you know just the just the bathrooms we don't need the whole it's yeah it sounds pretty cool I remember correctly uh the chief of police signed off on it fire you guys do it every year at the um on M Main Street right yeah yeah yeah except one year we did it down at um down at Tony L yeah it's but yeah historically had down no this isn't so that's just this is just a walking in and thinking food here yeah we're going to have the um the um First Parish um food bank is going to set theirs up and and dogs and stuff for that benefit yeah so that'll be outside of the field house yeah yeah it's not in the field yeah that's so we set up for the uh moving night last year for NU days we they set up um just for the in front of it to the side of it yeah and the dates are the are they're floating did you say there's two dates maybe is it the Friday the 16th and Saturday the 17th no it's Friday um well if we have can we put in a rain date onto that I absolutely absolutely let's be safe to calendar and there's nothing for that whole weekend unless we want a rain date for September 7th September 7th can we do that September 7th yeah there's no there's nothing on the calendar for that dating this Friday after W day courney has the my Saturday it's Saturday must be Friday yeah September 6 it would be the Friday yes be okay without having the information from Courtney we can't I can't um say definitively soccer may be having that time that's when they usually start think didn't we have not on a Friday night and not butal day up um but wouldn't be the Labor Day weekend yeah when don't we put a um uh because didn't somebody um book use of the parking lot for a wedding that weekend Day weekend yes last year you're right yeah that's for this for Labor Day weekend so that's on the Sunday I believe yes um but I don't I kind of took a quick glance I I can't say that I definitively know but I don't think there's anything on Sunday or Friday night no there was there was said training um to uh Monday through Thursday there was some type of training thing but the weekend that um was compl Friday Saturday Sunday if you go on I I just looked real quick on my home computer it's just difficult for me but you can just go on um and just bring up the calendar like go on um but the calendar may not show what's pending if we haven't approved it she's not going to take that next but at this time there's nothing let's we'll we'll we'll set that first day is is solidified yeah and the second day if nothing else going on you guys are right that's right yeah where are you park so Spectators is parking mhm do you need the back no you know I wouldn't think so if you do you know you can get that that all the way around right um there a gate ium not have that gate open for people to go up after there okay we do have for soccer and across when it getes busy that's that's our overflow lot so Poss it's an option if you feel it becomes necessary yeah like if there's cars starting to park on the street and you don't want to get away from that it's easy to open it up yeah the snow walk will will somebody from the rec committee be there that make sure the bathrooms are open and we'll assign somebody to be the point person yeah and make sure things are open and if there's any problems they will as long as we have a contact number you know before that date ABS yeah um so I guess you the next move is to get the select board approval to use the ground property or is it just you guys at one of an issue um in the interest of making sure this go through let's get it we were told we have a we have authority over the parking lot I don't know if that was transferred to this uh that information is transferred to the select board Bill are you aware of anything I think I heard that yeah we are we're cof coffee so that that includes the uh baths yes absolutely absolutely so you have the final say y we do oh we do awesome Board of Health will be notified with and you'll get approval from them for the I'm sure food yeah Food Bag they they set up all I'm sure they've got all their required fa in I wrote to the Town Administrator uh explaining our situation um I have not heard back from them I did explain that you do fall under pull up the letter excuse me everybody we are not charging you uh thanks a lot yes uh Mass General Law chapter 21 section 17 C limits the town's liability because we're not charging you and we're letting people use the space our Town's liability is limited I haven't heard from the Town Administrator um regarding this um I said that even out on Wednesday morning um but based on that we've had other people use use the facility um under the same um guidelines so they may say because you guys don't carry Insurance because you're a bunch of individuals um no individual is going to carry an umbrella policy for everything I nobody follow we well right you'll have your own uh all your vehicles are Street worthy Worthy they're all they are all insured on their own right but in terms of the town's liability there's um typically they ask for insurance but because you don't carry it you wouldn't be carrying it it's like if I want to have a picnic there uh with my family I'm not going to have a a separate umbrella policy for it um they have in the past um asked for people to sign waivers uh there is some questions about the validity of that because if somebody doesn't sign it does it engage everybody's signature so I will work on that part I think the concept is good I think it's a good use of um the field and I will continue to push the Town Administrator on the insurance I'm comfortable with what this is um all right so uh the date is again August 16th August 16th so uh I make a motion to approve um for the car show on August 16th second and discussion uh just on the condition that all the um paperwork including the Board of Health signs off on um the event as well as um the food aspect of it are we also approving the six we're going to we got to just make sure it doesn't conflict we can do that at a separate meeting uh at our like August meeting where they don't need to attend we put it on the agenda Y and have that if that's the date we want to make sure it happens R checking September September 6 as your alternate Y and you don't have to come back for that one we'll just check it out and let you know all right so um all approve of those conditions everyone in favor all right done thank you okay um I will let you know who the point person will be yeah and that information contact number so yep great if the police are there they know the code to get into the back gate and everybody in bfield knows it too they won't hopefully they won't be there police still he's usually a polican hang around no okay no all right cool yeah we'll take care of it whatever you need do you want to have a police officer there no you know what no no no I thought that I always see a police officer on Main Street I usually used to I they black traffic um you want my phone number to get in touch with me that would be good I might even have it uh I don't know I from way back when I I don't know if I have you my my um my notes from working on your place in Newber report once do you want to point yeah okay so that's resolved that gave you know I'm going to delegate this something else too just at least you can get in touch with me and I can what was the time H what's the time um I think you said something going on that night but that could certainly help set up yeah we'll make sure that S's and if something happens just call either us and we can get you all right great a thank you very much thank you all right guys thank you thank you all right um second on our list isil yeah the friend of the council aent would like to host a movie night uh using uh the Manfield area somewhat the same spot that the bill day excuse me Newberry days had their set up this is the people that were here at the meeting last time around so it's different from the council agent and Friends okay I got it I got it um yeah is it friends yeah friends friend friends are second second did they get invited to ten they cook them right what date again I'm sorry August 11 11 so that's the Sunday yeah I think they had a rain date of the 12th that would be the Monday right AUST August and govern charging them uh they they'll ask for a donation 12 do they want to use the kitchen or they just want I believe they did they said yes okay yeah absolutely can we like break a champag bottle CU it probably be the first time in the sinks that been used well I think they're going to do like boxed snacks yeah you know they're not like cooking any um yeah so in the Fieldhouse for your information I'll make the short and sweet there um there's a kitchen yeah there's not much of a kitchen it's commercial gra gra grease uh traps a whole 9 yards but no oven no no refrigerator no but but it could be so um it it goes back to stove no stove no not yet not even a microwave so the the car show they're going to bring a grill okay yeah it's going to be outside yeah and so the idea of was again me get it brief that um if groups wanted to rent that uh space so they wanted to be like a fun razor there's a a window that you can people can walk right up and we're still on across something like someday um we're going to need to do some uh shuffling that's storage right now for you guys right that's the tables in there all the storage he's got all this um yeah we just need the day before yeah Cindy's good at that all right um so I make a motion to approve uh the friends of the council at agj movie night August 11th and 12th is the 12th of the rain day um what time is that then uh movie starts at 7:30 so that so there shouldn't be anything going on that's the movie they said they had to shut up wiard [Music] balls join us in costume it's open it'll be in the next newsletter you could wear a costume 7:30 all right um uh second on that my mask on second second uh any discussion on that uh we have to wear mask in costumes um Park your uh brooms at the yeah we an area for brooms provide another documentation we brought a bike rack we can convert it to a fir rack um are are is everyone in favor yeah just as long as the paperwork including the board of heal that they're that they're aware of it and that they're serving food August 11th and 12th um all in favor done um it establish the time and date of our next meeting will they have to go to the select board because they talking about the field now not just the parking lot no we we are in charge of the field and the park perfect yeah it's power grab perfect yeah yeah good so I'll just tell them they're good yeah yeah good yeah assuming the paperwork is is completed and and I need talk to them about the certificate so they could not get into my Rec that's a Courtney question okay and that was on the agenda for last they tried they tried and she couldn't like set up an account okay so I don't know if that's a that's a Courtney question we we always defer to Courtney whenever these questions come up from my yes we all GL over yeah so my the we my recre is a um is a calendar program that we paid for and it made it open and actually apply online a copy of you on phone it's different but it shows you like a Outlook calendar it tells you what's already been voted so you can kind yeah if you go on Town Hall um how many people it's also um a manner of organizing the incoming paperwork for cour and whatnot insurance so it's a way to organiz pay it does and it also records the payments so you basically know the status at a glance of your vendor like whoever or pending or status that I believe it does and everything's in pending until August it's been a while 12 right correct courney does that like I said my eyes glaz over so I know that's Sunday Monday to it's cheaper to rent the and the want to put my brain moved on to things the car the car show is excuse me the 18th yeah going into the 16 Friday night okay so I guess the question is should we plan on uh estaing date of our next meeting after that point to find out if it rained or do cuz it's pretty quick turnaround um I don't know how people feel about coming to another meeting in August impressive just to give them their TR date yeah and then we'd also know we'll have a better idea on uh uh TR youth soccer and all those people sending in applications when they usually launch Mark so yeah uh practices have been starting end of August of late end of August end yeah well let's let's find out what from Courtney when they're asking for for time what TR uh either one anyone I thought those were already do they were yeah they and they did come they did come in after our meeting where we approved um The Rush proposals so and and Jason had indicated that he had trouble with field five a cuz brush originally wanted it but couldn't delete it and and he just didn't submit it and I said you're responsible getting stuff in U if you have a problem with the website you need to let us know ASAP and not wait until uh pass the due date because if another um organization came in without his application in our hands we would have to act on it and not say well we're waiting for somebody else we have a opening date in December and then they have a closing date four or five months later so they have a lot of time to get it in for the fall same thing with the spring and summer all right on that note um Triton Youth Lacrosse uh I throw by on Sunday and their uh their um goals were still on the field yeah uh soccer proboly moved majority of their fields to the back off of four it'd be nice to have all of them in the back instead of in the front and I think that DPW would be pleased about that people want to practice playing soccer I don't see any of that have problem going back we didn't we didn't I I don't disagree with you we didn't make that clear okay all right I will um all right uh so we are good now um next meeting would be does anyone have a problem doing August 19th no I think that my daughter's going be around [Music] then um yeah so the permit been issued by July 1st I just brought that up yes and those that were submitted by the due date were yeah so the next approval date is every every meeting October so no the next approval Day is next every meeting we can approve is not all applications no right but I'm just saying the deadline my my let me October for home the the appliation process for the winter season October 4 sorry um any ideas on the next meeting anything about so you want to tentatively plan the 19th anyone else have a problem with that it's already the middle of vacation that's the only thing that I I I may or may not be here I have a n Monday um and SCH to go see oh yeah yeah yeah yeah but that dependent on on me all right [Music] um so let's do this uh let's tentatively say uh I ient we do the 19th um for the next meeting uh August 19th all in favor all right let's do it 630 6:30 6:30 is a great time [Music] recording and hopefully we'll [Music] have um yes I just sent out uh Dan yeah Dan I just sent out a note to him um have you heard from open space I I don't want to go too far off topic really we really can't do nothing that's agenda the next yeah that's fine all right soet too I [Music] retired um all right uh I say we join the meeting at 7:01 p.m. in favor or second second any discussion all right um Mr Jord