I open meeting of the recreation committee on I have no idea what the date is March 10th at 6:35 p.m. uh we'll start off with members present working from the left Mary Anastasio Michael Crouch John Regan did
it roll Mark s Our Guest s Woodward David Powell and Cindy cier caaz on to the rec okay um any get a chance to look at the this is February minutes correct and I mean
January minutes because we met in February but you I didn't send out the last set of minutes yeah you did yeah you did did February meeting the February meeting see that's why I can't do it so
well in advance yeah was February but we couldn't accept the because we there we go February did June 31st so March was okay yeah didone go over there I think we
over we have a February meeting exactly um so did everyone have a chance to go over the meeting uh the minutes yes yes um make a motion accept the minutes second any discussion on them all right let's pass them and move
on um Bill schedule uh who wants to start I think that's Mary right yeah that's me um so March beginning of March uh end of February you know what hang on one
second we I'm out of order okay I'm looking at last instead of following the agenda Mark whack me in the this second here um did everyone come uh complete the ethics and open meeting laws not yet
I signed the thing I need to take the training I have a list I will let you know what you need to do that is current from last week if you've done something between that time um you can disregard it but I'll will talk to you after the
meeting to oh yeah what okay um I'll pass it into M okay open space committee design and planning board members are here to uh speak
um an update uh we're going to talk about coordination with the open space and planning board um so let's begin thank you for having us um okay I
was here last and um it was I found back in September so some time ago um sa Woodward is our intern in the planning department uh she's not a member of the
committee but she is our good right hand in that she's making our work easier more possible and pulled together we hope uh not we hope because of her but because of us I think anyway
um we're moving along and we are particularly moving in developing two things I think uh which really made us think that we needed to reach back out
to you to bring you up to date um one is we working on the questionaire or survey depending how you look at it um that I had shared with the members of the committee
previously um that has had a fair amount of work done on it particularly recently and it hasn't necessarily changed it radically but it has changed the way in which it focuses um for people's responses and so
on and so s's actually in the process of pulling together a very recent update that we did in a a very uh lengthy Zoom call which I don't recommend to anyone if you do doing a survey um but uh when
that's completed we would be happy to share that with you um and to ask you for further comments we did get a couple of brief comments from the earlier one uh but now I think we're to the point
where um essentially that's um a very important part of the process just to give you some idea of how uh well okay yeah essentially how
the two activities of open space and Recreation although they're not in any way obviously separate but they do have different kinds of focus and I think that um
another resource is is the handbook primer whatever you want to call it uh what do they call it technically I'm trying to think no I wasn't thinking yeah okay yes the
workbook that's what they call from DCR yes which is available from the state which lays out the responsibilities and needs for the open space and Recreation plan um it doesn't
describe a although it describes lots of things in considerable detail um it doesn't describe how two committees are supposed to work together it doesn't describe how much of
one or the other is you know it leaves a lot of things in in terms of how you actually do something um to the town um or to the towns that do this um and so
that's where I think we as a committee um are concerned that two things one is that you know what we're doing and two that
we you don't feel that we're going off and doing this and not including you and very much not finding out the kind of concerns that you have and will have in
the future and so um I think that part of what we need to do is we need to have a fairly continuous access to one another and
what I personally would hope we could do if not this evening certainly in the near future is since I did I volunteer or was I spotted I can't remember which to be the
representative from open space to you folks I would like to ask that you do that in other words that one of you we let you be our you'll we'll let you be our representative to our board and you can be the representative to your board
for us just kidding just kidding yeah I I would love to do that but um St does work too well in this no um the reason being when you do it this way what happens
is you get to be part of the mailing list so you get to know what we're doing and we get to know vice versa okay in other words um I can go online and look at at your agenda okay but also it would
be helpful if I got your agenda as part of of your regular sending out of the agenda rather than you know I can also sign up for it I'm aware of that but it it would be nice if it came without
having to do that and in the same way I think it would be from our perspective anyway I think very useful if we knew that one of you was aware of what we're doing and also could reach out to ask
some questions to get updated to come to meeting anytime you want um and also perhaps to bring to us things that are happening in your committee that we wouldn't know about without being you know at every
meeting I will um say this one I've been negligent in um at one point in time when the open space committee was not operating for lack of membership there was a period of time there was a void I was trying to keep Martha in the loop uh
particular whenever anything dealt with planning and not necessary fee structure or stuff that would not be in your domain right um our our um composition our membership actually has a um member
spot non voting for The Open Space committee chair design that could be anybody it doesn't have to be a member of the open space committee the idea was not to overburden any one person but if we started getting into certain
levels that's when Martha might want to come with the design we have over there or if we're talking about the rail trail um who am I thinking of Mr Wheeler um there was a person who was
the point person for the open space on the open Trail open rail trail so we'd have your Tech your um technical assistance at our table and it could be Rota so I think that um we we need to reconstitute that um and again it's a it
wasn't it's never intended to be an individual from one committee but um the designate to represent that and can go back to your committee so we have the structure in place to have that and it's as simple as me getting the minutes or
adding you to adding your team member and or Point persons to our list of when the agendas go out and also get the minutes all right right okay great great so what you would like is for one of us
to show up at your meetings just to be aware so that we basically have so of we know what you guys are thinking and you guys know what we are thinking yes I I I don't think I'm looking at someone coming to every meeting um though if if
if that serves your committee well or the individual that's fine um it's just that if one knows that you reach out to person a as opposed to somebody else and they're going to take that back to the
committee as opposed to um essentially having to have meetings like this as it were in a catchup sort of situation um the other thing I think too um is very
simply that um as things move along I would hope that what's going to happen is as we begin to draft the actual plan that we then at that point are working together so that we
know what your concerns are that should be in that plan and what at what level of what shall I say um well at what level in terms of is that a shortterm thing is it a longer term thing is it
something that you already have um begun as an initiative perhaps or has been PL you know Etc um because that makes that process
smoother um and I think it ends up by being not an open space and Recreation plan but an open space and Recreation plan if you see what I mean you know was it's it's a join together it's a
cohesive road map for the town yeah active participants what's your um what's your road map in terms of are you just ramping up for this town meeting is it next town meeting or um terms of if we're going to commit or if someone's going to raise their
hand and commit are they in for five year no we we certainly are not looking at this town meeting I mean that's um uh that's a tough answer I think if not
an impossible one perhaps at this point I would say our road map is I have to look at Christine too because she's involved in this I in my own head I would think that this this is
something that will be I hope ready to go to the state by the early part of 2026 and that goes 2026 or calendar
2026 sorry calendar or fiscal year 20 oh come on calendar calendar I being optimistic here it's calendar we we are on calendar year is you know um I've always found that
very crazy in this part of the world that fiscal year and the calendar year are so badly offset uh I think it might be a little bit before then um we've been making pretty good progress at the moment but we are thinking um at least
the next step would be um getting our survey finalized and out to the public probably by the town meeting or little earlier and have to get the results right yeah you have to allow adequate time so it would never
make well we're on the T So then you'd go to the select board the open space committee would report to the select board and that's that gets adopted there or it's got to go through DCR does that just have to go up state and then come back or I'm just out of curiosity right I mean approved
by select board and then up yes I think you guys should give I mean we have sort of a schedule of like what's been done there's been a lot of work done since January so maybe just and I can chime in but I know you know it too stie but like
where we are what's coming next and then like what the I mean you guys probably haven't seen that workbook I don't think we have Recreation unless there open space so I think this is kind of important uh exactly you know if if maybe not one of us two of us even for
that matter just like this is probably this is an important issue and if it's a 5year commitment then I might have to stop taking vitamins or something no I think okay I think
looking back um since I have to say that I think I'm the only person maybe except for Mark who's who lived through one of these before okay back in in in 2010 was the last one which it was submitted and
I came on board very late for that as a member of the planning board um what has happened is often there has been this push because of the need to have an active plan lodged with the state and
then frankly everybody sort of runs away into the woods and and seems to forget about it well either forget about it or he a big sigh of relief and say we need a sort pause here and one of the things
that happened I think was that that essentially there were one or two people who who kept an interest in this but you need more than that and I think one of the things that I've been concerned about from the very beginning of this
process is that it should not just produce a plan which goes to the state that it should produce other things and in fact other people on uh our committee who can you know speak for themselves but I think they do
share the idea that we want this to be an active process not only in terms of the planning but also in terms of what comes out of that um and this obviously means there for the whole Recreation
side of things is is by its very nature active um and and so uh you know that's nothing where I think that we have a a road map in our heads of what Recreation should
be far from it but but it is part of this um and and you know um so I know know s uh you had thought about um and talked about the the survey uh maybe you
want to talk a little bit more about out or to to the committee about that yeah um so we like he said we had a long deliberation about what should be included um and I'm working on
finalizing a draft um and we want to have it ready for um a public meeting in April um one of our main concerns there is getting it out to enough people to have like a good you know amount of
responses yeah um so we're we've been brainstorming all the time about um ways to get it out so we're going to have like a QR code um we're going to have fysical copies for people who aren't um willing to deal
with technology um and we just were thinking of doing like a news posting on the website um but if you guys have any thoughts about getting a survey out to the town the public that's I think my
main concern at the moment um can iup yeah say Cindy's got the the newsletter that goes out oh great yeah I'm getting ready to send the April May newsletter to the printer like ASAP if you want me to put like a little blurb in the newsletter this is coming here's where
they're available we'd happy to have um paper copies down at the COA but at least I can put it out there goes to like give or take 15600 people yeah that's so well you also know the story on trying to get it in with a tax bill I
mean that's would be the other way of doing mail uh that's money yeah but I mean printing cost you know what I mean if you want right yeah but at least I can and that's not going to cost you anything to put it right teasing It
generally people might read something twice and like we have that at home so it's kind of hangs around and kind of look at it so when you see something it takes sometimes people three and four times to be exposed to it I will get
minutes out so I think the the teaser that this is coming we want your input however you want to word something however you want to word it we're happy you know something you know to get that interest and people like oh
okay definitely definitely be helpful good time how about you can how about um if you think that the annual town meeting is April 29th right the target date was April yeah what if you did a handout to the people who are concerned
about the town enough to go to the anual town meeting they might be more receptive to responding to it because the responses in this town to surveys are not very robust yeah that's what I was wondering and I didn't know about the legality as I was going to mention I said well but
yeah I guess it's perfectly fine it's a town of stuff when they come in or come out they get a uh you know something and they can't leave until they fill it out about that right yeah bills I mean absolutely right that um very many towns
like Newbury have a real is issue with that kind of response and also I think the other thing is that there are people out there who don't feel involved in the community and so one of the things that we have talked
about not specifically in relation to the survey but in relation to getting visibility for the open space committee because a lot of people say oh there is one or what the hell is that um we to
actually be to have some events and we do have a couple of trails which which are going to be um commissioned you know publicly as it were one at corwell farms and the other
one what's the r of it Christ uh seate at 105 High and um there's one on Coleman Road that um W where the witch zone is yeah where the where the development of the witchstone is which
is um a green belt um Conservation Area with the trail and so on so we were hoping to at that point not only you know hand out hand out ways to to complete the survey but also simply to
involve people and there a couple of other ideas sort of that are being incubated at this point I guess my question would be what what kind of reaching out have you do you do or have you done in the past in any sort of s
away or haven't you needed to because as I was saying earlier to um uh s that in a way it seems to me based on the history the moment there were playing fields there
were people lining up at the door to use them so there wasn't um you didn't have to you know tell the world yeah come play here the world came with you know hundreds of thousands of little people who wanted to do stuff I
think a lot of stuff that we've done is sort of been on of necessity where you had the building that was out there that needed to be finished and so it had to be done by a certain point because then it' be sort of um uh it wouldn't be safe so we ended up getting money to have the
building finished they finished the building and then there was a need someone talked about a need well the basketball courts at the elementary school were horrible and we said basketball courts and then we built the basketball courts and I think it's you know playground playground was a thing became more of a thing when the library
had P to the playground now we we we're in the process hopefully May May first having the playground so it's been sort of you know it's been needs reaction as opposed to targeting based on input a lot of the correspondence and activities
are through organizations so we even though it's in our perv we're not actually speaking with all the parents we're not emailing the individual parents we deal with the organization and then sometimes it's in
town sometimes it's inter so right so you actually never no say never but appearing as a committee to the town generally is not with the exception of
the activity of of organized Sports well we when we did the when we were running on the proposal of of all different things that we're going to talk about adding to um the fields we went through a whole process of adding uh coming up
with a blueprint for the future and we put out you know we let people know through our website I mean through U meeting that it was going to open any of the public to have public comment people are like what are you guys doing we're like well we're we're going through and so there's a lot of people are interested but I think that I think the
problem this town is it would be nice to have an independent like a Facebook page or whatever that was independent wasn't you know swinging one way or the other way they just basically you know told the facts and that would be a great way to be able to get out information oh did
you do you have some sort of trying to think well okay when when people are signing up for things okay does that go through the town website we haven't done anything for lar
because the structure that we are evolving out of was the lead the local teams or the teams that use the field they they address all and they reach out to the
parents we have nothing to do with organizing the activity where some sometimes like Newberry Port soccer they run their own soccer program yeah we don't on the on the town website there is a link that links it to a application
called Myra so it's which which if I may say I tried to be a a fake organization and that would that it's dead it doesn't work it doesn't seem to
take you anywhere and I wasn't I was concerned Maybe give a calendar it should give you a calendar it should be you should be able to select um if you wanted to reserve a field um well you have toct what else
can you reserve basketball courts pickle ball any of the fields one through 5 a or 5B Field parking lot parking lot Field House parking lot you should be able to access from the town let me ask
you embarrassing question have any of you tried to use it Mark signed up two days ago we did it yest just to test it to see it is not as user friendly as it should be but the
question right now is again we don't get any of the children of family information it's the organization that's off we haven't done anything formally because at this point formally we have nothing to offer we don't um we're not
uh we don't offer any Services ourselves we just R the fields and that's part of the problem so we're not offering like come sign up for yoga or come sign up for painting come sign up for this we're not we don't do that but if someone books it they can't our
purview is to provide Recreation for the town our budget is limited to kentway and Central Street now that's being said we can't do anything else to offer
services until we get a line item in that the former chair two chairs ago uh Warren man and his group were actually um were not rehired or reappointed the
reason was given that they focused too much on man field so we we are stuck fulfilling what they were doing and not fulfilling the mission that we created to take care the town's needs so even even if we as to do
a survey ourselves by our funding structure we can't provide that service okay okay um so I think that one of the things you're talking about is getting the word out there uh if a lot of people come to the
field house a lot of people go use the bathroom we should probably have some kind of billboard um something we'll we'll look into you know put up a bulletin board you guys could put your code up on to there you'll have
a lot of people going in inside there because we have a COA that goes in there all the time and at least maybe there should be a community uh billboard right on that you know either outside or inside and then that way we can uh you can get out your information um and we
can tell people that dog should on the FI at least pick it up yeah and most of them do most of them do right okay um my other question I guess this is just my concern um uh
particularly um and that is okay um I happened to be at a select board meeting the night last year when David you came and presented the um Huntress yeah
plan has that been adopted as a plan yes it has by the select board yes by a vote of the select board uhhuh okay um now it it's it's a long range plan so it's not
like they're funding it but it they have adopted the fact that we have this grand scheme in the future we we had to have a road map and we have been doing these things but we didn't have a road map for the future now whether this is going to take us 5 10 15 20 years to get some of
these things done um its financing is the big part of it but yeah we have we have blueprints now of what we want to do and that's you know we have a goal at the end or a goal as the years go on to
try to say well what will we work on this year what will it be will we work on shade for shade structures will we work on building a path around the field but we have we have a longterm plan I mean you seen the vision board
right so I'm visual so I like to see something like what will it look like when so at least we have a visual that gives us as a community an end goal right whether or not you you can do it I
cut which is what we're doing with the top lot we talked about some shade we talked about maybe doing the walkway um and then there's other elements that can be added as time goes on so well can I just back up this like
a I don't necessarily agree with all of that I think part of the plan what I was told by um member of the select board was it's a it's important to get we can't peaca things CU at some point you're going to run out where
things are going planning you know if you put the basketball court here that that means you can't put X Y and Z in because it's going to require so much space so what are we looking at for some concepts for that piece of property that would how to utilize that to its maximum
capacity and it doesn't necessarily mean those things are going to happen because it it's a a wish list rather it's a how do you utilize that space because we could for example with the basketball court there's only one logical place to do it without interfering the fields and
that's where we put it but if we started thinking we want a softball field we can't build other things and then say we want to put softball field there because we'll be taking up that space again planning so what are some of the things we're looking for to utilize that space
and where could they ideally go again there's uh there was concept of um uh the trails well how do we make the trails work where can't put a trail through the middle of the field so how do we how do we best utilize that space
I don't know um I don't have the records in front of me about the um uh the select board that meeting because I remember the meeting you were there I don't remember the the select board voting on it at that meeting I think they've acknowledged it my
understanding is a um uh a draft of what we're looking for I ex I will have to look in to see what if the the py actually voted to approve it which would mean we're obligated to fill that in
unless things come up otherwise I think there was an email saying it was a draft I know when I wrote to you it was a draft because that was what I always consider it was never you at that mean was give me a timeline about when you think you
presented it yeah um yeah I'll do some research okay yeah I think you know we presented it on I remember remember the presentation yeah I think it was about March I think it was about this time last year yeah okay yeah I'll resarch
it okay I can jump in I was there you were there that's when you came on at the Town one you the one that the update that I presented at the no there was an update that was presented was
that the one we're talking about we're talking about the one that couron went to with Dave and Mike was in attendance and Bill was there I was not there and I believe that was a year [Music] ago something like that just a couple of
things there doesn't seem to be any record that I can find from the outside using you know sort of electronics of actually a formal adoption on the part of the select I
think that I did that was it just the totl that was approved based on this plan I believe if if that's what we're talking about my understanding was it was just the tot L but this is you've
seen this right yeah I think that it was again because it was a while ago um that we presented what our our longterm plans were and the what the money that was uh appropriated
to have um this outside party give us a blueprint for the future and I think that we were presenting what that money was spent and what we got from it so I guess I can I can say that that's
what we discussed yeah was it so I would the one that the one that I went to you you voted on the top L but presented the overall plan um okay that does make sense I think just
granular so definitely the top lot is voted on and approved was every element of hess's road map approved I'm going to say probably not no I and I don't think it was supposed to be approved it was it we didn't have so I think what we're I I
don't know what we supposed to do but if you're you're going to vote on something you wanted the funds to move forward with it and so we we're targeting elements on the road map that Hunter put together there is an area for electrical
charging spots so that has occurred I don't you know so that's occurred that's down at Central Street Fields that's great so there are elements that are being act contributed implemented implemented yeah so
so the without without the you yeah we had to have and what Mark was saying is correct you just can't willy-nilly um we had all these plans what everyone thought would be a great idea we put them together hunters came together and said we can do this this this this this
is the area where this would go this would fit here and that was a major thing for us because we had um you know what what we'd like to do in the future and it was great um and so now our plan
is is to try to knock as much off not as uh try to yeah Target certain things that work out February 27th you know going back to the the master plan I think the one at Hunter's head had the um Charing
stations closer to the road and now they're near the the station so it's the idea but oh this is a better spot for it guess us a concept that you and I had the communication and I don't know if the Town Administrator sent you the um yeah
well say draft so the other thing that um got the minutes for yeah I was going to say okay was uh master plan Central Street Recreation field David pitch five soccer fields top lot
walking path uh more Sports uh previously approved $240,000 of opa funds Priority First Focus will be the playground motion entertain a motion to adopt the plan as presented the plan not
just the top lot the plan okay what dat was February 27 discussion Walker ask for clarification voted unanimously good thank you both okay if
I can just add in you mentioned the word space about six times when you were talking to David doesn't that plan indicate to you if you saw it areas of mutual concern of where open
space because he's talking about space overlaps and where you can see where they want to go on a plan and you can look at it and say open space this is where we need to look or Focus or I see as a useful tool yeah collaboration with
us you talk about Trails we have some great ideas on Trails if we can work together and make you know our ideas and your ideas come together it be a wonderful thing and that that's that's my thought I just everything everyone's
talking about is the rationale why having an updated open space and recck plan is a good tool for the town so I do think the work that everyone's been doing will need to inform the development of the plan in addition to
you know everything those of you and us who are really working and thinking and have been doing stuff for the last 15 years or whatever you know ongoing thinking about the future all of that needs to get folded in in addition to input from members of the community who
aren't yet engaged in those discussions so it it's absolutely completely relevant that that Huntress plan and the work you've all done get folded into like the current conditions absolutely and then you can
you know just to kind of not to take anyone's I don't know if you have other things you're presenting but the whole outline of what the state is asking a community to do is there's a there's a real road map of how to create this
plan you have to create Maps you have to hold a public meeting where you invite invite everyone to come in and draw on maps and think about things you have to do a survey you have to um update all the narrative discussion which a lot of
the current committee members are working on some of that doesn't change much like the geological makeup of Newbery that's that's pretty much can be taken from the last plan updated brought in some things do change much like
what's climate change bringing to Open Spaces there's new information and then at the end of the planning process you have another public meeting where everybody gets to look at things and identify action items actually put you
know a real plan together which which has priorities and has you know we think we can get funding here you know this is the timing for this we have to do this first all of that is like a really important part of you know probably the most important part but you have to
gather all that input sort it through come up with a seven-year plan that's the timeline that the state ask communities to try to think think through what's going on with the board of bail Board of Boston trail that committee hasn't been active but there's
still actually a fair amount the towns involved in we need to bring that to the public discussion get input and then sort through and create the plan so I do think once the plan is updated it comes to these public review processes it
comes to the select board it has to go to the state and get reviewed it gets approved by the state then here we are like Rec committee open space committee Trail committee we can all like actually you know planning board and I'll throw them in you know we have to all kind of work
together but then you have the road map yeah yeah all feeds into it everything you guys have done that Hess plan is like it's all little is and now just get together in a cohesive manner so that we're all rowing in the same direction we probably are closely rowing but at
least this way we'll organize it a bit better the thing is that I had no idea what they were doing right and it was until I talked to Kristen that I also like oh hey you know and yeah we should know yeah we should know what other people are doing it's
just started really like I I frankly well let me toot the horn of the volunteers because um David and Mike carbon probably came back into the town a year ago I would
say you were the first new reappointed members now there are six full appointed members there's some people who've been attending but aren't haven't been officially appointed yet and there's just appointed two people last week yeah
now they're six total yeah so um um it's exciting anyway it's like this is absolutely yes like all of this needs to get coordinated and I think the timing is good because we're just you
know I think the goal for the first public meeting is spring as well start the survey work in the spring we've got mayor ma Valley Planning Commission working on the maps you know so some things have started but there hasn't
been sort of here's what we got now let's get the input that's just kind of where we are so I think um feels good to me yeah yeah
exciting yeah I think committies need to merge has that ever come up yeah well that's why again like completely open space and wck together again the the
onus isn't any one person our document created I mean your document has it to partner with we actually created the seat Kristen used to um um Martha used to attend the meetings and there are a few other people who would attend the meetings is that planning board what's
your seat say planning board no no the seat open space commit open space committee chairman designate just like we have it for the Council on Aging designate and and the intent was not to necessarily have any one individual as I said earlier it could be again if
there's a number of people who you want to get involved that can't make a commitment to the whole program we can scaffold Dan wheeler I'm thinking of with uh uh um the tra they can come in and provide the expertise so the structures there we just haven't fully implemented
yeah well now you have six members of the open space committee we've found some funding to get some dedicated staff support which is great for a longterm planning project like that you really need a point person and S is
amazing um so it's yeah I think that's certainly something the open space committee can can talk about I I Echo what David said just in terms of getting on your mail list or whatever like what you know but in between like you know
reach out that was on me I just I neglected to fulfill my duties and responsibilities um um and make sure that the open space there hasn't been a committee for a while so right I think you know as long as we have I think as
both committees have an understanding that essentially we have something of a responsibility to one another to keep to keep a breast of what's happening okay in each committee and also to know how
to do that and therefore having a designated person on each committee to do that works well and to have when it I think is timely to have perhaps a joint working
session uh of yeah the whole you know the whole group which would be 12 people plus I mean it would be a bit of a bunfight as they say but um I think it would be good so the next are we
thinking maybe not the next meeting or the meeting after what do you what what is your expectation of this committee are you thinking that maybe one of us would attend the next meeting of open space is that what we're
hearing I think that I I think your the initial thought was an open dialogue between all of us right yeah I I think we've actually just um discovered something uh that is that you have a
plan um which the town seems to think that it is adopted um I'm a little confused because the plan isn't generally available to the public
because when I was looking for an electronic copy nobody had one except it turned out the Town Administrator has one uh and that's where I got my electronic copy turns out I had other sources too but so at that point I said
well how to myself how public is this um and also the other thing is I don't think it was ever re reviewed any okay in other words there
was no one um no the town didn't see fit to to Al this is no please no reflection on you as a committee but the town didn't see fit to look at that
plan and have it professionally reviewed I what do you mean by professionally reviewed I reviewed by another Recreation Planner yeah somebody other than Huntress it your s dealing but have somebody as they deal with many um uh
professional documents peerreview to say essentially a peer review no I'm and that's and that's something I guess we can chitchat about and figure out who has do that I don't know you know okay simply
personal point of view had had I been on the select board I would have asked that that happened before we voted okay you know simply because that's protection I mean it's it's it's something you do in that sort of circumstance just to make sure and there
is one item on that plan that's really impossible and that's the canoe put in yeah um and you know uh okay you don't have to sort of you know get worked up about it but um that kind of thing means
that you need to you know have the cleanest document you can possibly have um no I I think at this point from my perspective anyway I can only you know obviously speak from a perspective of a
member of the open space committee but also a long time planning type in the town and that is you are clearly as a group thinking about the future because you now have a plan and you've been making steps and
some of that plan is already being um actually commission right cor largely through I guess the co money yes um yeah was there any is there any sense on your part that you would be able in the
future to commission things out of your monies yes in that plan some of the shade I mean you're yourself to it but I'm saying talking about us putting our money into those
individual things yeah yeah absolutely I mean there's a certain amount we we are allocated a certain amount of funds every year a lot of what we're asking um what was done on the plans was very expensive so we you know we have to go
we've always gone through a purp a process of finding out what we want then we can find out what we can afford and then it turns out we really can't afford it and then we cut back until we can somehow sneaking in that's the way we've been doing things and it's
been working um and we've had to take money from our we we've had to empty our account out to finish the roof on the um the field outs at one point there's and same thing with the basketball court there was we needed money we took money from our account to finish up to to to
pay for the whole basketball court so yes we do you know we have a certain amount of out money that's out we do spend it um not all of it we have money that a lot of times left over but we we do our best to sort of allocate whatever
whatever the direction we're trying to go in and have you applied have you been able to access grant funding yet we tried for the for the playground
um there were a lot of things that were out there that they didn't if we were urban city we'd have a lot more chance to get funding but because we're a small
town it it's not as easy CU I'm sure you must know but just for the public as soon as we have an approved plan you have access to State funding that we're we don't currently we did there were two new grants the state offered I didn't know if they were remed
this year about um parks and Redevelopment stuff um timeline was was not in our favor some of we but you're not eligible for a park Grant unless you have an updated plan so this year wouldn't we don't have
the plan so well there was another one that does the planning I saw two out there I can put my notes um and talk to you later about there were two that were in our realm um to develop new U some one was like a Regional Park regional
space um I can't think of the name of the I I'm just going to pass this one on but just I got an email which I was name out for the trail there was one that we we saw that was a no this this was a different one this would be great for us to have to utilize
for different purposes but there were a couple that we just we would not have uh met the thresholds but I well even if you did the point that Kristen spanking and I will make is you you're not eligible
because the town doesn't have an open space space recreational plan currently on file which is active which is why we're doing what we're doing right um and that's you know I
guess just the way it's it's figured um and they used to be a 5year period now at any rate they've extended it to seven uh which is better than uh the the original
situation I guess is I'm sort of keeping was a nice way put time in my mind you have a meeting to do which doesn't involve us um do you have any questions for us before uh we leave when we have a joint
session can I ask this more for our committee that it's it's a special meeting that we don't have to do our other stuff um man and all that sort of like when the finance committee and capital planning it's just that's what they focus on their combination so we don't
have to go through applications and all our other so other ongoing when we do the combined meeting we just want it to be a solely a combined meeting that the the agenda is working together on X plan so that like you said we have other
agenda items that we have to get to this evening so then that way both teams uh both committees sorry team say is it work both committees can be solely focused on the task at hand which is the collaboration and moving forward of the
division for the town I think that that would be a very good way of doing it because indeed it would mean that you know we we all weren't sort of working towards other
things in our mind at the same time um I'm just wondering whether uh s when you think the draft of what we just did on the survey will be
when would you think you might have it um probably by the beginning of next week okay so would it make sense to send out that for you to see because I think what
that will do is will it won't give you our thinking about Recreation but it will give you our thinking about the kinds of questions that we think we need to ask to to do the plan and if that
works for you fine if it has some real gaps as far as you're concerned and I think maybe that's the place to start because uh my personal experience doing this the other night on Zoom was I
learned a lot about other people on our committee in terms of where their priorities lie when you get to talk about things and I think this might and then if we had a joint meeting which was
was I suggested earlier like a workshop meeting where where the task was essentially probably to home the survey and also to identify any issues that that you know we brought to that
Workshop yeah yeah I think that'd be great also s you had that handout if possi we could have a copy of yeah of that just so that we have some yeah we email or something I can send it as you can tell I like stuff I print stuff good
I was like I saw stuff I love stuff so if you could I mean I can give you this one no I don't I links on the open space committee web page okay so that's there it's there I
would warn you don't please don't drown in it because it has all kinds of stuff which have to do with things one needs to put in a plan but you know those so I'll try to it's like a recipe that you
know parts that you just gloss over and the stuff that you have to pay yeah yeah and I think the way the plan pieces fit together is a little more understandable if if you go through that
but all the other stuff you can probably skip over in terms of you know what kind of rocks we have and that's dated is that dated August uh 20th 2010 August 2010 uh I think yes well there's the
current there's the town's current plan is linked what we're also a handbook that comes from DCR from the state that gives guidance on how to create the plan what's in pH is that on the website it might not so what you we've got the plan
on the website I'm not seeing the workbook okay I will if you just Google seen DCR that's on the M the space planning M for cwell Farm I couldn't open it up
and it could be me mass m up right yes oh Farm trail map do we have one pages I was going to look at the agenda no would be when I went to the open space
Committee website down there are three items it no you found it yeah yeah we we have both we have the one that's on the website and the one it on the website the mask one yeah okay that's all right we went to
mask same I know we go back what we got here he clicked on this far map official and it just prompted us
to log in well okay that's yeah I I don't know why that's happening why Happ you for know there are a number of items on the whole town website that
tend to do that they tend to want you to sign up and create an account which frankly is is the exact opposite of what a public website should be conversely they blocked me up of my my account
already established thank you all right um so I I guess what we'll do is we'll plan on um getting together in the future and um can I make just one
comment you're focused on the survey and you want our input on the survey so I I think we got to get a look at the survey because I don't want you to say we're done now can you take a look at it then that looks like we're going after you so and I mean I remember commenting on the
one a year ago and there were a couple of things that I actually I was looking for a section for recreation yeah that was very much a work in progam yeah yeah yeah yeah but but I just in terms of us getting sure along
yeah you can't come the day before and say all right the survey is going out but you guys look at it as opposed to if if we got it sooner than later then get you to finish what you're focusing on and then we'll come back around and see how we can help you you
know I just in terms of how block stack out here okay well then let me ask this of all of you please would you share your emails with Kristen MH y okay yep we should be on the uh we should be on
the uh let let me do this I can send an email out I I I I I think it's better that we frankly have on both sides of the equation I think we should share ours
with them with with um and so that we can do this because otherwise it it it just we get bottlenecks like we've had in the past but I appreciate you pointing out the fact that yes you don't
want to be confronted with something that sort of is implied as a final copy um so um the regular open space committee is the third Tuesday of the month which is a week from tomorrow yeah
and S just said I know some of the committee members are looking at the survey there was just a discussion about it so the revision are like coming in and then we'll be revised and then there'll be another plan uh a
draft of the survey will be available um that meeting I don't know what else is on the agenda for that meeting next week yeah I'm not sure but it I'll just jump in with next Tuesday work for any
of you to join the open space committee meeting that could certainly be a discussion of the survey a full getting input from everybody and any other sort of planning this you know the next bunch of months of
work um that's just when their regular meeting is I don't know if that works for you all I don't have anything on Tuesday I have no no idea um I could possibly make it okay that
sounds good um yeah I'll that yeah that's what I would suggest is that since it's a bit short notice one in terms of you know a little over a week two we won't have that probably
until a day or two before our meeting and so my suggestion would be if if someone or or more of the your committee could come to that meeting we would be
you know I I think it would work M because that way you get in on our discussions too yeah yeah okay yeah I mean that's the and you're going to put in blur about chist will give me a BL blur to
put great so it's 18 Tuesday the 18th all right so what yourbody on I'm emailing her right now great okay next
Friday this Friday and and that's a physical newsletter in the mail so you don't do another one until May this is April May so it's best to get it in now can just keep something very brief
so at least you're getting the yeah okay and if christe can get me a QR code that's great but if not at least we can say this is coming yeah pay attention here's where you can get it you know thank
you I say cool beans I don't get about cool beans I all right so I think we are ready to move on to our next um I do you guys want to hang or you want to move on um can I give you my email can I give
someone you yes just in case already I can adjust other things well I mean what what do they s something like that it depends on the you oh um
[Music] coming right no different spelling everything so Christ it's at Kristen it's at planning the you come down we're going to pop you I'll be here 15 hours tomorrow oh that's
right it's Tuesday and sit down with you quickly we'll put something together and then I'll go to Cindy okay and then she can yeah well yes we'll
okay thanks for coming we are thank you very much forting us thank Mark did you get C I do have it have a good night my notes you have to take notes now um no sir going to do
a um a flash meeting from this going on um I slow it down you do okay um all right let's try to make this as quick as possible uh we've done the reading at the previous minutes uh
correspondence uh correspondence S no problem quick question hey s s that Woodward at what sorry intern s Woodward no sorry it's it's planning.
intern new yeah that's all right thank thank you have to make sure that Marquez done get correspondence um I did send a letter out to the Town Administrator regarding
the uh concerns for for To Us by lese Matthews um as the committee has seen the uh generator lights were being removed so that Hazard is no longer
there while they were doing that I spoke to one of the individuals regarding the dumpster um they're aware of of the issue like television being dumped in there but um they didn't they didn't think that by locking
it the way it was suggested that there'd be enough room for dog walkers it's about this high that could open up that dog walkers wouldn't find the time to um put the dog waste in so it doesn't feel
I don't think they're going to lock it up um so we'll still have that issue ongoing issue which I'll get you in Mellows um what was your other with mat that thing I don't have thing in
[Music] front I don't remember yeah um then corespondence I also had a correspondence from um which is my fault
that maybe should think in the future probably a general email for the rep committee so that all of us could check it so when I'm buried the stuff that other people feel but basically someone was asking about um the hill the kids
sled on and why it wasn't cut and could it be cut and I guess the bottom line was that it can be cut at one point it couldn't because there was like an endangered bird or something and now isn't and now they can
or something the bubal links are in the spring um and many feels around here are are not allowed to uh uh interrupt their breeding and raising period I I've asked I've ask repeatedly that at the end of
the season before before they put the plows away the the mowers away when the blades are crappy go down there and just mow it it's a fabulous Hill People Tred doing again this year after we've had that big dump and it's just it's not fun
it used to be a great I don't know if people ever brought their kids there um it was a great gathering at one point we looked at adding a number of other events there including cross country skiing opening up the Fieldhouse skating
Pond and make it a a winter destination so with that um daving the email I did um CCU and Mike regarding the town um I asked web
person if we had one you saw that email my um do you want to add to to this I don't think he's he he's he said it was Courtney um that Courtney Courtney Courtney is I thought that was for
my I think yes it is the my she was on my it is not on my like so most of have account on my now um I looked at my to
see if there was a that's setting to forward notifications to so where he where it sounded like he would have to log in to I'm not seeing it I I don't think that's what I think he's misreading I
think we talking about like the recreation departments. yeah and it's being forwarded accordingly right is that's what I was trying to ask him okay but he was I the response was more on my wreck
what's going on the email address recre what used to be the uh Recreation committee email address a very general inquiry um we don't know who is responding to that yeah and if we need
to Lo have somebody log on to check it regularly I was asking if we could have that forwarded to one of our addresses so I don't want to look every day three times a day to see if somebody emailed a recommitting so are we sure that that's still active because all of our emails
were that's sort of the point of because on the town website it has at toown of.org and we've changed yeah ours ours on my Rec page is the the old one the old one right so I've asked him
about that and then I said who does this go to I didn't write it so El um and that's sort of a sticking point because if it's if it's not going to anybody and the Town Administrator thinks we need to log into that we haven't established
that protocol I got the sense from uh John Temple uh Our IT person he was referring to the wreck committee um my Rec site so the question becomes what David was getting to we have an email
address to the recreation committee yeah I don't know if it's been updated I don't know how to accesses I don't know how it it's forward to us so what he was saying was he can do two things he can set it up to forward to us but there's
security issues there what his preference there is is get somebody Lo hooked up to log in to the recreation committee at Newberry ma.com go but he also mentioned that you would need an authenticator app on your phone yes we
all have that yeah so Town employees we all have that it's very easy to have an authenticator app on your phone but like that's but every time you want to log in you have to go to the authenticator app put in the code corre so one of you has to I've got a folder full of them now yeah but so the idea is that person
would then get it and distribute it to the whole group um and or answer it person really should be Lo be no that's no what I'm saying person logs in gets the information from the website and do they hold on to it and keep to
or or address it or but we still need to get my fixed yeah well that's a different issue we won't do it my it sounds like let's let's can can we just go back to yeah to the point to your point mark yeah we have two options
he can forward it which is a security issue so that's out of the question or we get one of us hooked up with a login to this than [Laughter] youy um yeah it will give me out the hot water
because someone said something and I by the time I got it it was rectified and I felt like ah you know I I think that it would be nice if someone send something if we're able to look at it and then somewhat address it in a in a timely
yeah and not and let somebody else or two other people on the committee know this is this person we've had it before where they've communicated um and it what's going on so yeah let's figure out after the meeting
somebody volunteer's but here but my my question bill this is to you do the other committees no no I'm I'm saying say this only because we're assuming more um Town employee responsibilities on our committee then I think other
committees for example the library board do they have to answer any inquiries I would think it goes to the library right does anybody the Council of aing comes to us as St right we're taking on the
responsibilities of employees yeah right and and when we're you know in some ways we are we are operating in many capacities as a town agenc as a town Department Department without the
supports to to do it and that is true but as far as getting things done quickly in in the meantime the assistant you know sent they said you know uh a citizen had this issue with the grass um
can you deal with it and then I didn't and then he did and so it's my fault that it wasn't dealt with but it if there was a central you know like if we if some and I know you're right about that but if it goes to the rec committee then Mary would look
at I'm sorry M look at one I see I see volunteers think all the line the line is back as a general statement though because there were other committees shouldn't all that stuff go through some
well every every other committee like an employee sta yeah I think you guys are the only committee that doesn't have a staff member connected why is that well and and that brings up the point
of um who is our Point person uh in town when we bring if we have a question regarding this is a trick question um we used to go to um uh who who do we just go to assistant uh
collector Lindsay right remember Lindsay yeah but Lindsay was gone right when I started so um I found out that the the
um tax and the collector's office is no longer going to be doing anything for us that's true okay what I mean when you say that's true when was that notification put out I have no idea but I showed you guys checks that were down
there that okay we're sitting there that's not the question that's not the question they used to accept I said that was true you I was agreeing with you so I didn't know that it was semantic so there's something that happened that they are not doing so somebody in town
hall went to them like we used to instruct um lacrosse bring your check to who to Lindsay right or to the town collector because that's where it had been going there they will take the check of course but when you ask them to
drop off the Quarry or the uh insurance binder they have nothing to do with them they used to but there there's been a change in responsibilities within the town that drastically impact us that we
were not notified I agree with that okay so the mailbox stuff somebody could have said hey there's a mailbox have you checked it true right I agree with that too is that okay everybody doing already right um so you know so there there's a lack of communication between what's
happening and us and the reality that you know things are overflowing in the mailbox with checks so for checks to me it sounds like it sounds like you have a process of what you do on the rec committee okay you get checks you get
forms and where do they go so on and so forth I mean I know but I mean someone has to have responsibility for the box I guess I mean I would suggest that you sit down with Tracy and the Town Clerk and say
this is the way we do business you know it's not very robust okay and it used to be done like this now it's not let's establish a a robust process of handing stuff all the respect if there a change from from
where I stand and for many other people if there's a change being made you notify the people it impacts you just don't make the change and then when hits the fan you say uh well well we changed it because I just spent a lot of time on the phone
today trying to figure out and I'll give you an example who who reads the insurance binder that we ask our people to send in does anybody in this committee do it yeah theyum it all right right because
it get sent to at one point the assistant collector the working assumption is that it gets previewed to make sure you and most of them qualify in terms of the amounts are we going to because they want nothing to do with
that that uh Diane and rightfully so they shouldn't be doing that work with with and all du respect are we now going to have to start reviewing legal documents as a committee I'm not asking for an answer no I don't I know I
know I would I would suggest that Tracy get through annual town meeting all those people that you talk about work for her if you explain to her what you just explained to me okay give those
examples it's like how do you want to set up a process to handle what we need to do to keep this committee working smoothly I I don't care about the committee no offense people I care about doing the right thing for the town I we
don't need to get people ammunition when something goes wrong because we could have prevented it but you're saying she can public a plan yeah come up come on well we'll talk later all right so where are we but we've also been talk the reality is we've been talking for two
years that we need at least a part-time employee so this whole thing goes away we actually get a 20 person 20 hour person is all I want and and what we can if we say it's part of our budget to take care of the fields at one at one point we could do that right they could
take the minutes they that's not really good job all right are we still on are we still on bills where we yes we're on correspondence all right but are we done
with correspondence no go really we got to have some kind of vote on what we just talked about is and even if it's just we're going to contact Tracy at the end of town meeting or at least draft a letter that says so tell me what in
April it's April 29th I mean maybe you don't have to wait till April 29th I'm not sure well no I have I'm not saying that but I agree with you that she's got i' I'd like her to spend some time thinking about it she owns the resources but it's also our responsibility I think
to tell her this is what we need again I know she doesn't know she does know called her today well that's today she might not have known before agree but she is she I would hope is notified
that there is some concerns and there's other concerns that WR 8:00 if she found out today okay I'm not I'm not looking for an answer today but it's an ongoing problem cuz there was other stuff that I've written to her about to her Tracy to her
about that I think is important because we're going to be talking about it later that is a quag Miner and I've asked for guidance on it and I've gotten any feedback and I'll get and we get to the the truck vendor because I don't want to
be responsible for knowing the fire code for for food vendors and have it up I I have a copy of it I haven't shepher ised it to make sure it's up to date but I and I don't want to know the Board of Health but what is the process to get to get it
done because it was under the jurisdiction of the select board we which there's some value to it but going forward with any of our events and I'll ask our committee if we have an event of of a 100 people do we do what is the process to
to make sure Board of Health is involved DPW is involved I mean I've done this in other towns like Gloucester and and others there's a process in place and what was happening is the person would have to guess going to um the fire
department for the sign off sign CH police department but how do we know how to direct people if you know you need to get a sign off and have somebody go in when they don't have any you know they have a propane tent yeah they do they you do this and what's the protocol can
they have a um a a propane stove um you know with a small canister what is the process I've written to town maner say let's sit down and I wrote to um the police chief let's sit down so we
all know give me a sense of time in LA I'll talk to you last week last we you wrote the letter or P I can pull it up for you let's talk about that off the camera and I get okay that's fine but I think the discussion with cacy I mean
she owns the fire chief she owns Diane Doyle and Diane used to do something and now she's not going to do something it begs the question who's going to do it correct okay and whoever that is is someone who works for Trac yeah and I know that there's been a transition with
things going on and and and so I can understand that things getting a little wacky so maybe we just have to when when things level out and things are in a normal situation we can find out who's going to deal but I I agree uh we are working in that direction of
um a lot of work um I still think we should vote on something I can I make a motion that we uh prepare document uh asking Town manager what we need the correspondence for uh
processing of paperwork um and just it's only fair to her to just let her know that we met correspondent income we don't need to vote out B incoming correspondence okay
it's not a vote I mean we don't need to vote to to take that step we can just do that St are you going to email I I will send out a draft letter for everybody to look at um with my minutes just kidding um
everybody can look at give feedback and then we can send it cool and if you have any concerns um that yeah because I I definitely have a couple would you like to write no no I would not so correspondence is done you done
Mark with correspondence I I all right we have dogs we have flying high dogs okay and we have the shap systems oh cool so um Flying High dogs is that something they want to use the field or no no they they they want these people
are great they they're fun little dogs and you pay them like a couple hundred doar and they come l toam oh yeah it we they send it every year to us and a few times a year didn't we just have that yes yeah that was in the catchup of the correspondence that was there but this
is the shade structure I think these guys are out ofala Florida um and it's very interesting I think is that your hurricane force wind my hurricane it's right here it's in the
catalog tornado Shades it's not windy at by field C field this is what're gorgeous bills bills and CLS
this yeah you guys can look at that the the I mean it literally I mean it can survive a hurricane a tornado tornado but I like this place I don't know and trees would be nice
too okay all right right do we need can peruse it I've been I've already made up my mind I tell you was something else I found too I saw it send today so that's a a raed garden oh but
that's a bench oh that's cool oh clever so you can put them up top face in the basketball court I won't say pickle cuz my wife says they talk about pick too much right but I I really spt Court love that M M
sport facility bills and clans okay um bills and clans thank so um end of February we had Townsen for the propane for
$753 and a small amount forelo of 5645 M um I just want to talk about a couple of things that we put together one of the items and this is something
that I spoke with Diane about if you look there is no identifier for what those payments were so I want to see them yeah so going x amount of years from now or months or whatever no one will know what that
amount was for because at time of bill payment the description was not entered now in the past it was entered is that your expens yeah they would have to request the like do a record request for the warrant yeah and that's what I had to do because and
then those were payments that we never actually saw somehow they came in they I don't know and and they can't add what it is I asked okay can they add what and and the answer is yes I asked is it more than
one item on the warrant yes it's three yeah I think that's why no no no it's three individual individual warrants yeah yeah but see those are the three I asked you about no that's something different that's different okay so this is payments
coming in not warrants not items on a warrant these are payments that were coming in and the description is blank so at time of Bill uh or Payment Processing there was no description added but I need that back that's my
stuff yeah that's my stuff can I just no um thank you for getting I'm pointing that out so but that's what I want to ensure that's on your correspondence I have the dates that I spoke to Diane and whatnot so that it'll be detailed and just have that
so um yeah it was in in person um yeah one is uh Rush one is no I know I know what they are but you know what they are but eventually you may know don't know what it is in 5 years it'll be this big blank what was this and why
did this happen or or bit more equally important if we could if we said how much has this organization paid recommit over the last five years that wouldn't be included they should be able to pull up they can't pull that up they can't pull up by even when they're doing it no I asked them if they could export that
to Exel they can't do that I don't they can't even isolate Mary can do that right now I can do it right now yeah because transposed everything so what we did and this is and we have that Google Sheets and I
social I didn't social um you added the two from I added the two so on the Google Sheets what I did was I took each warrant and I added it and I also added a description so anything that you see
on the uh Town Ledger if it says like Amazon I put a description in of what it actually is so you'll see two basketballs a storage box and a pump perfect um so that you know exactly what
was paid for on that warrant which that detail isn't here which is okay but that we have a Google sheet that will back into that on the Google Sheets we also created a tab that shows
the uh year-over-year expenditures and how much we are actually um spending or yeah spending I this is the word we do have some fixed costs with regards to uh the allocation
from DPW we did not receive that this year over the course of the last few years the amount has stayed static so that's equal towns and's oils or it's towns and oil but it's propane um um has
been up and down but basically not not not out of whack um this year obviously isn't completed Mello is pretty much the same um what we do not have or did not have last year which I thought was interesting was on security so we did
pay for security in 2022 2023 we did not pay for that so I'm guessing that security the one one of those good it's some kind of our budget but we're I mean and we used to pay for burket which was
the fire or fire um radio signal something but that's not out of our budget it used to be now that's G now they may in something in a simple update of that's no longer you no longer need to worry about that it's a trivial amount in the whole scheme of things well looking at this it's like $384 for
security that that seems like an event not an overall that's a monitoring char the um of what the camera camera no no no just so I think it has to run through
a probably cell phone in there the one time I was there and the alarm went off it was 15 minutes before I called and it's I I don't think the thing's broadcast okay so there's no no one monitoring it whether it's it's worth $600 a week a year or $300 a year I
don't know but to me and i' said something about it cuz it was in fault for a while too yeah yeah everybody get out that was all we needed I would make a note and see if youw can so we on blew on their radar is it
or is it 30k this year with just straight cost straight expenses so that gives us an approximate 19 to spend on curs are up shades are up we have trim the budget plenty of money you
put curtains that's going to be a problem for me do not put curtains in there well yeah we'll get to that so are we good it say if we get five Cs just want give you guys that up D no way is that it that's it good excellent I love
that um John you have that right the Google sheet I give no the Google I know I did um review application for facilities and including plane Fields anything uh
nothing me I just want to make sure that we're on your radar I need you to email me your new update because and you to I was going to ask you if you yeah just email me because their programs they don't need to go through the
whole but I just want to make sure that we're all the same me I'll book IED Cindy today so we are from a pickle ball standpoint where the Good Ship is about to laun sh that and no application came in
from a food truck vendor what was the question truck nothing came in from the food okay because the um the the assistant Town Administrator yeah received a request and Dave had
gotten it earlier about a food vendor wanting who set stuff up Joy had um sent information to me I gave her direction as to going on to my web of my wreck and then using the um uh a special event
because there isn't a parking lot I couldn't find parking lot specifically or is that on there now let me U but special event but at least get it get it on because that's how we know somebody is wants to use it don't know where the
email's and and then gave her some instructions about um information that's what and then I'll tell you more about we have a special event option yes so anything any and again I was told today that Joy was trained on you know being
able to answer the rec committee questions and she was able with my guidance on last Thursday was able to respond to this hope this vendor so hopefully he come back if there's more questions about
um what we need to do from our perspective you know it is use of our space and which we didn't necessarily do last time I think they did go to the select board at that point um in terms of
making sure and um that a different permits not ours but from Board of Health there's like four or five permits they need from um our local Board of Health the State Board of Health fire department um etc
etc so just so that we as we start entertaining these we need to come up with a policy uh for that and or fee structure at this point we do not have one um and I'm not I'm not suggesting we adopt one I think it's a public service
and it's um a good venue for it but if you go into our our um uh Fieldhouse policy if we had somebody running a concessions out of that that
rented it that changes everything because they would have priority um uh like a way of our first refusal okay that's the way that turn yeah so okay so that didn't come in and
double checking did you just state that anybody who wants to have a food truck and the parking lot should be able to do it for free well at this point we have no um we have no polic I thought there was something that says the parking lot's like $10 or something that
see that is because whoever but that's per that's not the issue the issue is not whether it's under purview we have that jurisdiction that document if you look at it carefully then everything's mixed up that that was a typo error CU
in the top it says parking and then says something over here and then it goes down um and then getes the list in prices parking lot was never charged for because we because it wasn't our jurisdiction is it our jurisdiction now it is now
okay but so that document it couldn't have happened that that document was prior to us getting and it was a type of if you look at that document when whomever inputed it and whoever gave a final review which
was not us they messed a number of things up okay and it was brought to their attention and and and think I scrambled in the upload yeah here we go so right now there's no
Fe I think there should be a fee that's a discussion for another day okay yeah that's fine yeah and we can I I I I don't know who else would do it but I I find it hard to believe we're going to vote on like a you can't have a propane tank as a as a recreation okay
that's that what we're voting on no no no okay the fee whether we charge somebody whether they can use that parking lot for or not yeah it's it's the legality on the other end that is sort of out of our purv you to say okay we'll have a um food truck that has a
500 gallon propane tank on the back that's leaking a little bit so you know we can't for safety reasons there's got to be some kind of jurisdiction from we've got no enforcement on we' got yeah
it wouldn't be us enforcing it necessarily we need to know if somebody wants to have a food truck and that this is why I don't know people recognized when I say you you to the vendor or to whomever whether it was the COA friends
whether it was you have to obtain the proper C proper um permits permits whether it is a license to show a video in public whether it's um LIC the the car shows are great that was a private group that we let use the parking lot
for free m and they picked up it was perfect no no beef at all but there should be like a flip card at Town Hall his Recreation committee there's something about it should be online yes his they want to rent the part is they going to be food if there going to be
food then here's your answer it's by things we should have to wait for a monthly meeting of the recreation committee to process that to tell them here's what you need to do so that goes in i letter to well that's what I wrote to already and i'
I've asked for a meeting with all the powers that be this again what in Gloucester they meet every two weeks for any event and you sat down with Coast Guard um inspectional Services because when we did the uh circus Marcus we used have to get the electrician out there
because we're running power from lines into it plus we had generators we had to get the police the fire to inspect it the generators so there's a whole host of things that right now when it was under the jurisdiction of the the select board there was an understanding amongst
the differ of departments that you just go and they sign off on it and nobody knew there wasn't a comprehensive here here's there's a document there's a document a business license document that has a sign off block of Public Health fire chief police chief so on and
so forth and it sounds like you need to adopt that document if it's in your jurisdiction now if you're controlling the parking lot and the food vendor wants to be there yeah it sounds like the same form of business license is applicable to to your needs but then
then we're also we're going back into the fact that now we're starting to do employee related work instead of well no you know I I think we need to give the person that we we I don't want to get in a position where we've allowed somebody mean that we
don't shag that license no no we don't the person that wants to sell stff to they have to go through and get everything place we need to have something like that or a better improved one because I've seen it where people
have had um approval by for example say the police and yet there is a um 5B uh three 5B um propane tanks with no fire extinguishers near and that they should
have a fire extinguisher with it at the minimum so wouldn't that be on the fire department before they sign off on that form only if they know that it's required only if the person goes to them can they sign off on it but if you say
you need to get this form signed by these three departments and then show it to who and then show it bring it here and say I got it all signed you well aren't you giving the approval to use the parking lot so wouldn't it make sense that you say here's the form you need to get signed they go and get it
signed by all the right people yeah they bring it here and say okay it's signed off if if you would in in some communities if you have food you need to get go to the board if you do this if you don't serve food you you don't need
that you don't need that if you don't um if you serve prepared food you need this if you're selling preped food so what what's the problem with having you guys say if someone says to you I want to have a food truck you say this is the form or have it online you need to go
get that signed by all the appropriate Chiefs or whatever department heads and then they bring it back if it's signed off on it should just be uploaded into my work and someone review right so that's not and then somebody reviews it whom reviews it and that's why we're going to talk to
St keep review like if you see that the the police chief the fire chief and the Department of Public Health signed off on it then we can approve it and if they can't so what like that just seems pretty simple that you look and see that there's signatures on it right we're
getting some minutia the bigger question is we need and needed technical ass assistance to make sure we can run this m because when we did the um uh what's that thing called the car show I had to write to or I
chose to write to police chief Fisher to say you know this you they don't need a public permit a public use permit because they're not doing X Y or Z you know this is a group of people um all the vehicles were there I was told were
going to be street legal so there's an insurance issue because they couldn't they don't there it's a club uh it's Association of people that don't have their own insurance policy they just kind of gather in different
spots so there's the insurance issue and I explain to him about I for to the chapter of you know people can use property uh Town property if we don't charge them and our liability becomes
minimum but the question is when we took when we accepted and ask for and accepted jurisdiction of the paring lot they could have been and should have been some guidance along the way we
we've been trying to pull that together it's very easy to get me confused Steve Fram and Tony Matthews came to the selwood with a form to ask use of town property field p l for Cas
we agreed for it and they they clear the clear the date with you first is it available they came to the select board can we use at the time I believe there was a discussion about insurance whatever else they need to needed to have okay y so I mean if you got into it
with insurance on your own they don't have insurance well I'm just I'm just saying you know there's a there's a process and I'm getting confused by what is they can't go online and register on myre
because myre requires an insurance for form they can't they don't have an insurance form they don't have a binder covering their organization because it's a loose affiliations of individuals right Mark all I know is when they had the cas show on the street
they had Patty Fisher sign off yeah and and we're going to put a bar a barricade here no traffic here I mean everything is spelled out and we said okay the fire chief looked at it fine you can you can have the event I mean it's not a complicated no it's process doesn't
require paperwork it doesn't require anything it doesn't say upload your it can say anything but it does you can move to the next thing without having to upload can we hire a 20 hour person and call a my or he
my someone with that name that person not going have the expse you need to have to solve all the problems yeah a lot of the stuff is it it it's someone to process it's someone to follow up take minutes uh I it's you're learning
you you follow that dangerous um okay um documents and payment status of provisional approvals I think yeah um what initiated my call to the town to say have they received anything and
that's when I was told they get nothing they assume all documents go get uploaded to my and I don't know and at this point in time there's nothing nothing uploaded for insur our insurance binders payments
or um we have nothing from anybody all right we're a couple of weeks out from I understand why the corn no payments right no payments either have you checked the Box yes I have no pays and that's sort of part of
this where does this information go CU we have been good in the past like the Cory's can't get done I know lacrosse was doing it last week they should have it should have their letter any time um try to use soccer just
changed president and Treasurer so we may not get stuff on of time um and I'm just saying we're asking for stuff and we haven't received any
yet we'll leave it at that sure okay next time all right uh old business updates of previous meetings update on pickleball pingpong including curtains for um why do I look like I'm the guy in
charge of curtains uh let me let let's um uh pick a BS uh we're going to apply my uh I I essentially think we're g
to wind up playing pickle ball five days a week in the morning uh there'll be permits uh Cindy's going to start June 1st uh we'll probably start before that on her days and then let her take June 1st to October
31st um do you want something for Sunday s email me my Rec wise but I mean you guys your group on Sunday morning uh let me check what the group see what we're looking at the second question would be whether you'd be open to have other people play
with you 100% okay good yeah good we're not picky we're just looking to play yeah yeah okay um but also now that there's the open like there's the net there that doesn't have to be yes like there's going to be a box with three Nets like that really yes oh then I
don't know that we need a date specifically okay well no no and I I throw that out there we we we bought the open box thought we only bought one we'll get to three I think with there I think there was there's at least two there was two I thought there should be two there's at least two uh that will go
in the open box with the basketballs and um I'm going to dummy up some way to chain it to the fence cuz there was that's the one that was flying all over the place um the um but I instead of rambling on let me
just say uh can I contact James with a couple of things um do I need to prove like uh I I want to talk to him about sliding those the the tiles I want to talk to him about um
I have made a call to um and they were supposed to get back to me Sport Court about what to do with that but I will send that email that also we we'll go back down the same because Jim Moran got on it for a while and I said Jim what are you making you making people running around we've done all the research y y
uh we can spend money with sport court or we can just move we can move the tiles once a year really last year I started pulling tiles that were pushing up against and actually seem to stop like the aggravation yep uh it went through the winter it really
didn't move significantly I imagine when it gets hot it'll move again um but it's just a big question to James do you guys how long's it take you to do it okay because if it's if it's $2,000 to fix it right with Sport Court which I think is
the number we've seen before yep and it it just takes him 10 guys and and they do it 10 minutes then that's kind of Sil call them call them and right see get them down there so moving the other thing I want to put in there other than that is we talked he and I about um
arities or some kind of wind natural windscreen the the playground actually has a drainage pipe now I don't know if you've seen it no um and it's it it's ugly so I mean that little beautification in there uh and the other
thing can I really call it what I wanted to call it today goad uh we want to put some flowers up by the split rail fence and I just want to run by James it's going to be very informal we're going to put some vas in are are we paying for this no this we
are have to vote for it no this a donation okay it's but it's it's it's a Prelude to if that succeeds then I'd like to do something or permanent up there like some kind of U
Garden but I'm thinking I don't want vegetables thatly but again that's that's we can work that out I think flowers would be yeah nice the vegetables going to who's going to take care of them uh pickle ball people okay when they don't uh then that's then it's
considered a failure will rip them out and that's the end of it there's going to be people there for the growing season I can assure you with that and and I know Mr Mor is about his his stuff but in in past experience it's
nice when when a group wants to do something like that and then when that group leaves it up I understand way more than you expect me to understand yeah I've been down this road many years uh that's why it's an experiment and I think we're not even going to scratch
the Earth we're just going to put some flowers in and if they grow someone will pick kid well no and you know and that's that's that's not do do you know whether the what the top Lock's going to look like there's a big space there it's like a 10 foot from the edge of the top lock
to the fence I have no I there there's problem yeah CU I don't know whether we're going to put the fence in okay there is a plat there and do you know if the the chain Link's going in or not we haven't voted
on that yeah I think that what we do is we're waiting for the lot to go up the goes up then then we' vote on the the the chain link and figure out what we can do and to make all right unless anybody's good questions I'll Stand Down I got a bunch of other
stuff bunch of other stuff to do with no just like I want to talk about but that's fine for now okay wait but before you go what about the we talked about curtains but what about oh yeah yes yes the curtains in we should vote on that we should vote on
getting some sort of vote on putting up some pull down shades um how many windows was it three Windows you decide I think five all windows so there's six windows in that room there's four okay there's six windows in that room four
windows that face the Sun but I'm when you when curtains or whatever in your home yeah do you only do four windows in a room that has six windows or do you want to but we're not we're not doing this isn't this isn't your first apartment no no
I'm saying we're not doing we're not doing no posters did you see the picture but if you do just to keep it consistent I don't think that they're so expensive we talking what $30 $35 they might be acks
maybe just to keep it consistent we said what we've are on track to spend we have yeah no so we should and it would be nice to have all cuz at some point you want a group may want to have movies or something you want I I
say we make want to look finished but the other part about it too is that it we're getting into some initia here but if you if you want to do movies you you don't want light darkening you want to have light filtering so that when they're all that I'm saying is that we
just want Mo on all windows to have so consist do you want to do all the windows just or do you want how many windows six in that room but there's what one in the kitchen that faces the parking lot do you care about that because usually the
door is closed then I would say six yeah I'm not a voting member of this committee but I vote six so um I make a motion off six of them I'll make a motion to have yeah we'll have Bill install he's I
make a motion to I make I make a motion to um for the red committee to um spend $70 per window 7 * 6 is what 42
$20 up to $420 on shades for six Windows um light filtering Shades in the Fieldhouse second Shad I can go up and down
curtain one modification let's do $500 just in case cuz I yeah all right so $500 and and Mary's got expensive taste my my suggestion is and I think that Mark not blindes but the ROM Shades or
whatever Roman Shades yeah you know I mean like Roman Shades today and I yeah all right umy and some someone so we we back to four we we've
up up the antee to um we're defin we're uh the up to six windows at $500 uh do I have a second second any any discussion other than what we've talked
about so let's vote on um $500 for six shades in the Fieldhouse that are um pulled down without strings yeah um M filtering shads on
favor you opposed all right it's done I'll put in my note to James bubbl to I'll put a reminder okay because I called a bunch of times and sent emails a bunch of times so who is ordering those
and what you're our only procurement vle W um no because I think it's going to require someone measuring them right and then picking them up didn't you get measurements yeah I'll measure them again but how how are you getting them
Amazon you think they're probably going to have to be measured and cut yeah get Blinds To Go this the Home Depot has them yeah Home Depot has like a curtain place that's
but you just there's the way they come in so the window 32 in they sell them 36 in and so they have to be cut down to fit in that as a whole thing right so who is doing that research is what what I want to I don't mind doing it I don't
mind doing it at all if you could Dave that would be great just to make it easy yeah I got I'm still looking for my picture um all right so that was a lot um that's why I agreed
to not else applications we've done that um new business we're in a new business oh no we're not no we're not sorry update uh Master Plan update uh I got a uh uh an
email that Chris hunter sent out to uh the playground Builder and it was basically are we still on schedule and and he didn't get a response yet so it looks like we're still on schedule start April 1st and be done by May 1st at least that's the plan can I just ask a
question about the whole master plan thing yes so like David was talking about is there a reason why that which was approved by the select board is not on the rec Committee website I'll you
something uh what you talking about the plans for it uh it probably should be because we do have we do have because we presented to the S board so that probably I think it's just one of those things it's an IT thing that we should have you know there a list of things
that should be on the website so that if someone wants to see the master plan they can see that if someone wants to see where and then that's just information I know we have the H like the yeah but not everyone comes no of course not so no one if it's virtual
anyone can click on it and Mike seems to be pretty close to the IT person best friend we're like super distant cousins okay yeah like we're somewhat related we understand speak the same language but we haven't
talked long okay that might be a problem all right um You seem I can no like I I'm emailing him regularly I'm just it's it's hard to get a hold of him okay um I'm trying to get access to help out to
be able to upload things should be that um well he is like a Onan band and he's everywhere around town so I would say give him a little Grace but he's also going on vacation maybe next week I can double check that but yep I all
right I just emailed him while in this meeting yeah I'm so that's St of the tight light um shade sales shade sales yeah those I know I'm just it seems weird
rolls off the mou shade sets um how do you guys want to deal with that let's keep looking at them and and figure out once the toat lot is in we can get a sense of where we may want the
price there's no prices but but if you want actually saw did I show you the picture I think I see the things the footing on it was probably 10 ft deep uh 4x4 concrete all the way I mean that thing was going to survive a hurricane
so it has to be it was yeah I don't think we need that but I mean that was like a it's also very pretty windy there plus so I think that that the whole thing with the sales it I I think it's somewhat the Todd lot but then on the
other hand it's for you guys that pick a ball we we should probably incorporate the two of those they should be the same and these These are pretty bright I mean that you makeing kind of a color State fluorescent orange and green what what the go what's the goal of this is it
purely shade or is it also wind it's shade it's shade but you have to deal with wind wind we broke we've broken a a popup T that's suris yeah well right these things are solid plus like the the
footing is crazy so I already I I've said forever like a per just do but per is crazy do you want me to get prices m regarding the wind not M um Mike um and
regarding the arbor bides I'm trying to find a report about the the directions of the Winds and wind speeds over the course of the year because at different times of the year like in the spring it um and again when you're there it's coming it was
typically coming from the East Northeast yeah at different times of year come know is that from the Fieldhouse or from the field or from think of w cry is West okay um and North
is obviously so's I think it's imperative that we look at the winds at different times of the year what the prevailing winds are the website that I was looking at only gives like a week past week I'm trying to get to show I mean I don't
care what the winds are in the winter but what they are in the late spring summer and fall where a consistent wind uh pattern if we put the arbor bodies between the Fieldhouse and the courts it's great if they're coming from the west but if the winds are coming more from the north we're not going to do
anything would DPW good be a good resource for that they're like every day in the summer yeah but this is documented it's not I think the the the point is the the structure that you have to plant
around this the split rail fence uh then then it comes down and there's the padded area where people would sit and then there's a a chain link fence I don't think you could just hang wind you know like a tennis wind
screen on those two two sides that's why I said I think it needs to be natural and I think you know I said something to James a good idea and he he he didn't seem to think it was a problem to get full Footers see like you know we have to wait 10 years for a little baby to come
in and I and again it's like we're talking about tonight I think if we make a decision on this we shouldn't do it lightly because that should really set the tone for the rest of the AC is like natural wind screens or we have hurricane wind screens that are
florescent orange and um the the master plan had shaded areas to sit in there were classrooms along away uh and and all that stuff looks great and guess what we're down to picking the curtains you know it's it's
this is good but I I'll just I I'll see maybe I can wait till at the town meeting last year I I I sent him an email they the title was seret for Tom moderator I got an answer the next day
all right my Crouch just works away man you good yes while we're sitting I don't want to get Shades G Meo um just to resume the
pickup well again as I said earlier uh DPW is aware of the concern brought forth about the um excuse me uh dumpster being unlocked I mean there is a TV in there now uh and household trash um
they're okay with it not being locked they didn't feel that the lock would stop that the dog walkers wouldn't use the 4 in opening to deposit the dog waste although there was four dog walkers there at the time who who
indicated yeah we we want to keep it there cuz it's really nice we want to keep the place um clean so at this point in time well um uh uh pickup will resume we can resume it this week um not tomorrow but for next week
usually we do it April 1st we can start it early because it's almost full now it's an extra $37 or something for the that was a um pick um emergency pickup so yeah I can start it next week if people want me to absolutely okay got
it uh resume service resume Ser oh yeah for those looking for jobs we're gonna add that to seriously I thought this was going to be I thought I thought we I thought we were going to do uh you know like in the in the the meeting house that we're going to start doing
resume service who knew um and then I saw lock up after that I well we got the police are probably always looking for an extra little space the shades sh privacy privacy there was a whole thing where they wanted to have that privacy when they
were bringing people into jail I remember that's that was a whole I'm so sorry it's a little long night this scho year 26 we can move that all right table that uh we have to table that table that uh
and the Consolidated properties I I sent out um that the IT guy John converted the policies and I sent those out to everyone but they two separate documents it appears that person who supposed to
combine them didn't combine them on your maybe just say so which is okay but there's two separate policies um that we do have to comine yeah that's table within yep um and then new business uh
fisc year 26 board makeup excuse me yeah people consider um reupping for next year at was it May or June one of the early June um they will start making the appointments for
yeah June oh that's good if you're in there just get your application and Mike I've already got yours in for you Mary I got yours in for you John you too John what for next year you're coming back that's what said
and you have a vacancy too right yeah I heard the chair might be vac not really sure right there um nobody else heard but you have to be chair Pro for at least a year uh all right so uh we should we'll
we'll put that on the burner and I think we'll all come back and work halfway together and when's our next meeting uh I think we picked that or did we not think we did we did it's in April um it's it's towards the middle of
[Music] April 14 I oh aa I don't know I think the 21st is Patriots
Day we talked we we talked about it but it was an official but I don't know if we but we didn't vote because it was unofficial official um what's wrong with the 14 nothing [Music] um
or what's wrong with the seventh uh 14th is a possible is the seventh better no okay so we'll go with the 14th because the 21st is a 14th is
impossible but that maybe if you but the 14th is what we decided last okay let's let's go with that so uh make a motion to uh set the meeting for the 14th of April at 6:30 sounds good
second um any discussion all in favor um vot to join the meeting now at unless there's anything else that people want to discuss okay and uh 854 Mo second everyone approve all right
let's call it next