to order 6:30 on uh October 8th. Um start off with members present. Um >> Mark, David, >> Michael Crouch, >> John Rean, >> Mary Anastasia. >> You can you can fill in for the open.
>> Okay. I'm Christina Hoffman from the open space committee. >> Awesome. >> Eva pastor town. Tracy Blaze, found administrator. Cindy Courier, COA. >> Okay. A stout stud. >> It really is. Um uh did everyone get a
chance to read the previous meet uh minutes from um last time we were here? >> Yes. >> Um we'll vote on approving those. Um, can I have a second on that? >> I second. >> Any discussion?
I'll approve. >> I. >> Okay, that's done. Um, correspondence. Um, my wreck emailed us about an increase in beginning with the January 26 billing.
They're increasing 4.5%. And um >> can I ask a quick question? Sure. >> Um to the whole group. Um at once I thought we discussed with someone from and it might have been one of the previous people from it that they may be
able to do what my record was. Did am I missing that conversation or miss? >> It was a conversation I had a long time uh when who they with Jonathan from my team about >> um options for their new software. So for the website of whether or not he
asked what we needed >> and what we used my for. So um he took those that into consideration while making his choice for software. Uh, I reached out to him after we got the 425 increased just to bring it back up. Um,
I essentially laid out our requirements that we use my wreck for and he's got a couple projects he's working on now, but he asked for the date of January 6th and we'll talk again in a couple weeks. >> Okay. So,
>> but if we're if we're using just a percentage of what they're offering, um, is it worth it for us to continue to spend money? That's kind of what trying to figure out is like what is the cost to the town if if any to replace versus the
cost of the upgrade versus inconvenience of uh and Jonathan's time and helping set up that sort of thing. I I think the bigger question is not what we need but the bigger question is it worth and I think it is to pay particularly at this
juncture um my right to continue doing it to take things off the plate and find when it has more time to approach it as opposed to trying to slam something together cuz it's not that much money we we don't charge they don't charge us
that much and it's only a 4 and 12% increase. So, did anybody do the math on that? How much that would be? >> Probably >> 4 and a half% is not unreasonable. That's why just the point is we're not really using it. Um,
>> last year my rep was 32 95 and I believe it's going up to 34.45. >> Oh, 200 and something. >> Probably 4 and a half%. >> Okay. Okay. I thought we were spend like six or eight. >> Yeah. So, we're not >> No, we're still talking under four
grand. So, >> but the increases and is if you're looking at hourly wage for somebody at $50 an hour, you're not even talking um a day of work. >> So, at this point in time, I think we we
maintain what we're currently using >> because just because we're not utilizing it, which is on us. I mean, here's a um package. >> Yeah. If we could take better advantage of it, fantastic. And then down the line, maybe look at something else, an
alternative. But right now, I think there's it it serves its purpose. It's short money for um let me put it this way. It's something else you can complain to is if something goes wrong than trying to >> try to fix it. >> Yeah. The price the price point.
>> I do it builds. You do it builds. It takes a long time. >> Okay. >> Right. >> Until we have something. Your company isn't my COA, is it? Is it the same company? >> The database, >> the soft software you use. Yeah, >> it's called my senior center. >> My senior It's not the same company, is
it? >> No, no, it Well, it could be. I don't know. >> That's an odd coincidence. >> My rep My senior center. >> Yeah. Yeah. Yeah. My wife >> pay my pay my you know, >> pay my bills for >> pay my bills for my >> my parking >> my parking my tickets.
>> Yeah. So, >> want to go on? >> Sorry. >> So, Joy um who works here is assistant town approached about a potential software replacement on that. Um I'm we're going to meet tomorrow just to talk it through. >> Awesome. >> Um
my personal point of view as the person who manages the be free or not the be free the myra stuff >> this software is incredibly unusable. So, if I can figure out a cheaper option that is significantly easier for me,
that doesn't necessarily cost the town any option, any offer, I'm going to suggest that we move that way. But I'll propose all options. >> I think >> when we get to a point of we're ready to even have that discussion. >> Yeah, I think it's a good thing just to to m
>> know all the different options. >> Um, all right. Uh, bills and claims. Um, Townsen propane. >> How much? >> 4.92. >> So that's >> Is that I hate to do this cuz I ask this
every time. Is that like semiannual or is that >> No, that's like um not monthly, but you come monthly. Okay. >> Yeah, they they probably have us on some schedule that's every x amount of weeks in the winter time and not so much in the summer. So, but this is um when was
the date of this delivery? Um >> yeah, 5:30. >> Uh oh, okay. Yeah. So, this was one that is actually missed. So, >> should last year >> or I printed the wrong one.
>> I could have printed the wrong one. >> So, but I know that there's a town of >> That's it. >> That is it. Um Yes. Since we last met, Melo Melo's bill was submitted at the end of
September. >> Did they do an extra pickup for they did that was 23750 and the regular pickup is 1805 181. Nice if they go by way. >> And real quickly on Mel, has anyone heard any bad things about what's going
on with the trash? Everything's been sort of copetic. >> Well, this that strike is over now. >> No, no, no. I'm talking about Yeah, I know that. But I we we did have what was the >> What was it? >> Snowman. No more snowman. >> The infamous snowman. I haven't seen any
snowman. Good. >> Good. It's wonderful. >> Oh, yeah. There was a there was a suitcase with a body in it, too. Well, we don't know. We don't know. >> All right. So, um, is that number correspondence and bills and claims? >> I've got two correspondences.
>> Just an FYI, Daniel Lang Leo. I'll spell it. L A N G L O I S. Uh, he's a Triton uh, school teacher uh, who is supervising some club uh, that is
Pokemon Tech related. they don't have the space to support the the club. Um he's not looking to do time at all at at this point, but like he reached out to understand like do we do Fieldhouse and he's looking to like he's got five or
six kids from Trident that he's looking to like potentially have their club time there. Um so I'll let you know when that comes through. Um but I I'm getting all the recreation Newberry emails coming to me. So, um, a
bunch of you have seen com, uh, stuff about, uh, Banshees with, uh, that I've forwarded a bunch of you. Um, they are a locallyowned, uh, pizza popup that is looking to just set up some time during Triton games or
like just uh, drag your stuff up. They are all set up at the Amesberry I forget the commissary area. Got all their >> safe food prep. >> Yeah. Um so talked with them a little
bit. We sort of talked through that roughly gave them our Yeah. We think this is aligns with our goals for and our vision for use of the space. They are meeting with they've submitted some stuff to this It's a select board and
going to discuss them uh get on their agenda for next meeting. >> Okay. Um we can we can approve it from our end at this point and with the understanding that um it's co with the sub board and the health department. Um
I make a motion to accept what's >> banshees. Banshees. >> Well, can we do that under applications? That's sort of an application. >> Uh it's coming up next. So >> yeah, sure. Um, so we'll go into applications and
um, yes, I make a motion to accept the application from Banshees. Um, do I have a second on that? Second and discussion board. >> What are the dates looking at? >> It's open and I believe it's going to be open to select board judgment on that.
>> All right. So, >> it would be during like this. It would be like practice days with on Thursdays and game days on Saturdays >> because you know one of our jobs is is the scheduling deal >> like we do with any other user uh dates
and times as opposed to you know it's hard to approve something say yeah we approved you and then next thing they know they're at 3 in the morning getting the crowd from so I I think we need to get specific dates and times they're looking for I'm not sure I want to amend
a motion, but it it should have an end like this approval should be through the end of the year. And if they want to reapprove reapply in January of 2026, I think I'd be more comfortable. >> We don't have anything lined up with the coffee company in that. >> Well, and we should go back and do the same thing. I I think it would be just
as automatic. >> All right. So, let's let's amend the amend that ocean uh motion to >> uh reapprove it at the beginning of the year. >> Yeah. Right. and maybe send by Coco a uh to some kind of formal.
We need you to apply for next year and you know >> I don't want to scare her but >> we need to work with the uh select board and have a a seamless way to do this so that we're asking the right questions and they're asking the right questions.
They don't go before select board and get approved and then we don't know what's being approved. That's happened before. Conversely, we shouldn't be doing too much. There should be again, everything should be using my wreck. So, we have a paper trail of exactly what they asked for.
>> Yeah. But not but it's been approached >> that the coffee company. >> Yeah. >> Past era shouldn't be a a foundation to base our current thinking on. No, it shouldn't have done. >> But they they they didn't.
>> Yeah. And we've had my rep for the time that they've >> and that's on us then. and select board that there's not a comprehensive plan to say, "All right, if somebody's using public space, then they need to fill out this form with us," basically reserving
the space at the FE at 81 Central Street and then go before the select board with our approval of the um dates that they selected because it doesn't conflict with anybody else. And then as I understand it correctly, um any anything
outside of renting the fields to um uh our current use of the soccer lacrosse team sports needs to go to the select board for their approval and they >> and be yearly, right? It it it should
for us it should we should set the parameters like any other use that we have is by seasons. So let's do this. Let's do this. Why don't we um make an amendment to let's let's talk about it the next meeting and we'll make an amend
we'll we'll pass this. We'll make an amendment the next meeting onto our uh website for the use of the fields and we'll just lay out the fact that someone wants to use it on on that paperwork. They'll say here's the deal. It has to be done annually. You can't have it at
11:00 after certain point. and you go to us first and then to the select board or something like that. Some kind of perimeter will put it in writing and we'll cover it that way. Does that sound a good idea? >> I thought that the the coffee company
people we emailed or something >> and they were supposed to do something at one point. I'm just remembering >> things have been clarified of since the time of that agreement with the coffee company. And I think that we need to
start adhering to um where where we're at because right now the coffee company when we first approved it had no end date. >> No. No. I remember we talked about it and we were going to email them to reup
in like March >> from March of last year to March of this year >> and even before we didn't have we didn't know that we had jurisdiction over the parking lot but we do. >> So we if we go back we can go back numerous layers.
>> Yeah. So when we when we plan the next meeting we just come up with a set plan. Right. >> They got two weeks left in the season too, right? It's >> Yeah. So if we can approve this, >> which is why we were looking to >> expedite it >> because they only have two weeks, right? >> So if we can approve if if we vote to
approve this and then we look a month down the line and we say we get together and put it on the agenda and we say we want to line uh some kind of verbage in our um our fieldhouse rules or or second street rules that say parking lot people
need to do this this this and redo every year. Well, we can put that on the the next month. And so I say let's let's approve this. Um I make a motion to approve this with their understanding that they have to um come back at the
end of the year and go through the process. >> Do we want to do it quarterly or seasonally? I think I think seasonally is so we know in spring this is when and our spring days are a little bit flexible in case there's a day over that
doesn't match up with uh the sport teams calendar and our calendar but yeah I think it should be done seasonally or or or half year annually gives them a lot of >> okay all right so
>> but we can get to that with the verbiage next month y those parameters, those specific added to the guidelines, >> add it to the guidelines and pin it down >> and then that way it's clear >> and then we'll throw it to the select board and make it >> Yeah, they have to adjust whatever
changes. >> We're happy to coordinate with you because there's a um use of public properties >> that goes along with the same comments. If if some food truck wanted to go to the beach, they're going to have to go through the same >> Yeah. So it's like I mean we can we can
say yes to these things but those guys at the select board the ones that or those people at the select board are the ones that make the decision and give it the okay. >> We are schedulers at this point in time. My understanding from the correspondence
I've been had is we schedule and you throw around the word jurisdiction. We schedule and that's the extent of the parking lot. reschedule other events that are not typical of what we do, i.e.
any large event. Um I don't know what number that is cuz I would I would think that um the use of PTA for uh an activity that would constitute maybe 25 people would not need to go to the board, but it may because it's not what
we normally do. So I'm seeking clarification on that. >> Yeah. any use of public property should be brought before the select board. They want to make sure that you guys have had your eye on it and there's not going to be any scheduling conflicts. So that's one of the first questions that they'll
ask in the meeting is you know has the committee seeing this? Are they aware there's no conflicts? Yep. Yep. And then >> so it's a two-step process. One coming to our meeting with the date and time of their activity we schedule. >> Yep. And then at that point, if if
insurance is required, not I'm not looking at >> um uh who am I thinking of? Soccer, lacrosse, flag football, people who use it regularly. But if um a group comes in and wants to use it, the select board
would be looking at insurance and making sure all the appropriate permits and whatnot have been ascertained. >> Yes. >> Okay. >> Thank you. >> Um All right. So, moving on. Um Tracy is here tonight time administrator
and um there are a bunch of questions that wanted to um throw at her unfortunately or fortunately. Um I don't have my list in front of me. Um John is a little >> there's no way I can do this. I'm very
sorry. No, please give it to me. It fit on one page. Um, I think this had been answered about the we we saw an email that go around about the sledding hill. Uh, you said DPF was going to take care of that this fall.
>> Yes, the sledding hill. So, I received some correspondence earlier last year um about a request and did some research and I understood that they weren't able to sled for a while because of um boulder links.
>> Balinks usually wouldn't wouldn't be there. They would be in a different field >> before I got here. I didn't make the determination, but that's what the the wreckage showed that that was why they had stopped. But um I had a conversation with the conservation agent and followed up with the DPW director and I think I
sent you an email >> back in March of 2025 and it's on their fall schedule. So that that's been resolved for quite some time. >> Yep. >> Um so that knocks out I have my list here. Um
you could we just keep it down to a somewhat minimum. Uh so let me know. Uh so bubbler we are we have a bubbler at the uh fieldhouse right now. >> Yes. >> And uh the thought is to put a um water
bottle folder. >> Mhm. And so I guess the question that we have for you, it's we've been sort of going through DPW to to ask them to do things >> in situations like this cuz I think
we're still at the point of trying to figure out um inside outside where we should put it. Um I know that that if we put it outside, we're going to have to drain it. Um but we can do that. Uh but if we approve
to have a um water bottle installed there, they gave us a price originally about $6,000. It may have changed. >> I think Do you think the best way for us to get that done is to talk to you directly and then you deal with that. Is that the >> So I do watch some of the boarding
committee and so I'm aware of of what you're talking about. Um, this project also is scheduled with the DBW to be installed over this current winter. Um, being paid from the revolving account. Um, and the projected cost was 4,000,
but it was internal only. Um, the recommendation from DPW was not to have external, but if that's something that the committee feels strongly about, we can certainly revisit it. >> Okay. >> Um, I I just have a clarifying question.
When you say paid for from the revolving account, >> correct? >> And I forgive me. Is that when we receive like bills like we just show >> $50,000? It's out of that account.
>> That's correct. >> Thank you. >> Yes. >> I'm on visual and I just want that clarification. Thank you so much. Of course. >> Is there a third account, Tracy? >> There is. this like seems to be like an income and an expense.
>> So >> like roll over. >> So it's a revolving fund. Back in um 2017, town meeting voted to create the revolving fund. I'll pass those. I'm sorry. I only have couple coffees here.
Um voted to create the revolving fund and it sets forth the parameters um for which you can spend funds. uh revolving fund by nature. Revenues coming in for a certain purpose, expenditures can be made to
support that purpose. I could make um you know, you could look at some of your expenditures, you know them better than I do, your field maintenance, your sprinklers, mellows, all those that's all part of doing business. So, you're renting out fields for athletics and all
of those expenses are associated with that. I could then make an argument that the field house supports that too. So any repairs, maintenance, changes to the field house, >> improvements, >> improvements being made to the field house could be paid from those funds.
>> Um, >> as we were going through looking at some when I was printing out and looking at some of the expenditures, it came to light um that there were some expenditures made from the account that should not have been made from the account. There was about I want to say
around $4,000 worth of total expenditures for things like pickle ball, some Amazon um can't remember what all of them were. Anything that generates a revenue in
that area. If you have pickle ball tournaments and you charge $10 a person, that money can be used for pickle ball. If you have basketball and you have tournaments and you charge for that,
that money can be used for that. If you recall, when we built the basketball courts, we had to go to town meeting and request funding for that project. Um, and that funding was separate and distinct from your account from from the
revolving fund. Um, we've done that for a couple of things. We used professional and technical services to do the plan to do the master plan for the area. The playground, we used ARPA funds, >> right?
>> Um to fund that project. So, we didn't touch the revolving fund money because that wouldn't be um an appropriate expenditure from that. >> I I guess the question for you is um >> you know, obviously we bought basketballs for the basketball. Can't do
that. What do we do at this from this point? >> So, what I would recommend, you know, see >> I'm a visual person. Do you mind tracing? I'm so sorry. I don't know if this is helpful for you guys. This is what we've basically spent and where
we've spent today. I took like a way of summarizing it. >> Um it maybe it's helpful for me. I you know if you look anything that's um consistent you can kind of see like thfield
water district across the bottom and then um you'll see a Cindy Courier in 23 24 you'll see a Amazon and a Dave in 24 25 y >> so I just want to make certain that I'm wrapping my brain around what you're
saying in a in a concrete manner so I have at least a line item to refer act to so that we're not talking I I I like to get down to okay this is what we're talking about okay yes so you're into spreadsheets me too so I
appreciate that so I apologize for interrupting I just want to make sure that we're kind of all on the same page or at least >> so back to that back to that question you know like we were thinking about putting up a sale for um chain purposes
um things that um Again, one of our thoughts and desires is to put a a walking running path on title fields. >> Y >> um what do we do going forward to get, you know, cuz it's nice that we have the rec
committee. Um I love soccer and lacrosse and whatever the flag football, whatever it was supposed to be originally for, but um as a community, I would think that we want to do a little bit more. And what what do you think uh what's the
what is the avenue for us to say hey we want to buy a volleyball mat to put on the field and have people play volleyball or we want to put some horses on the field and so what what going forward what do we do so we don't cause trouble >> so around the beginning of December we
have a packet budget packet >> y >> you do and it asks for your input what are your goals for this year. What are you looking at doing? What are you considering? >> I would recommend that you ask for a
line item new and recreation committee expenses, >> okay? >> And looking at again, they're not significant your expenses, but you know, maybe you need $5,000 a year, >> okay, >> for for regular expenses. And those if you don't spend it, it closes out,
becomes a component of free cash the next year. Whereas your revolving fund, if you don't spend it, it stays within the revolving fund, right? And that's what has I think about 140,000 $139,000. That's what your balance is there. So
that money always stays there. If you ever need, >> you know, some kid goes and rides around the fields or something like that, you have to have some significant expenses for repairs, that money is available for that. But you would have an annual appropriation of a small amount,
whatever you think you need for basketballs and pickle ball, the the expenditures that don't fall >> under >> under that bylaw that I gave you. >> Okay. >> Um would go into that account. >> And then if you're evaluating things and
now your next um project is a shade structure, I have no idea what that would cost. That would likely be a special article cuz you're not going to have that expense every year. Okay, >> that's a somewhat of a onetime expense, right? So, you get three quotes and when
you submit your budget packet back to me, >> it would have the quotes in there and we'd put a special article on for purchasing the shade structure or, you know, if you're looking at um >> John, I think you mentioned a walking trail. Uh that's obviously a much more
significant >> expenditure I would imagine. >> Well um >> it it it could be if we go back to um Chris Huntress is like it's astronomical but if we doing be for basic you know something that the town could do you
know uh just a a what do they call that? cutting the saw with some uh lint pack on top versus uh >> lint pack makes me a little nervous. Yeah, stone dust needs a lot of maintenance. >> Uh actually, believe me, I know a little bit.
>> Can we get focused on what we're not going down this road about projects, but the task at hand is that we need to get a line item >> in place um to do that. I I had three questions with that because part of the line item would be required for us to
maintain to fulfill what our mission is cuz currently with the um revolving fund we are unable to complete or do the missions that we mission that we are obligated to obligate. We have
been asked our mission statement. Our mission statement states what we should be doing and our budget because of the role of funds all prevents us from actually doing uh what what we are charged to do. A
statement of charge. The town of Newberry recognizes recreational opportunities as an important aspect toward the overall quality of life in our community. As adopted, the Newberry recreation committee members will use the following as guidelines. Mission statement. The town of Gooberry
committee's mission is to provide safe, well-maintained parks and open space and provide activities that can be used to enhance the quality of life for all residents of Newberry and visitors to our community. Our current funding structure prevents
us from doing that. >> I'd argue that it doesn't. Um, and I would say >> the work that you've done over the last five years proves that. I mean, just because you can't spend it out of the revolving fund doesn't mean you can't do the wonderful things you've done to
enhance the area already. We just pay for it from a different pocket. That's what I'm what I'm suggesting is in terms of activities because we've had this discussion before Tracy when we looked at doing and we did a template uh a demo a number of years ago with partnering
with the library and that's when you said to me we can't use those funds for those kinds of activities. We can't hire >> we can't use and we have no but we have no other funds. you budget in December.
>> So we talk about the budget we can ask for. >> No, but it's two months away. That's what we have. >> So the budget, how how do we go about structuring that? So you'll send us >> I send you a packet around early December, late November. I send you a
packet and it just asks for what your pretty much what your goals are for the this upcoming year, fiscal year. We operate July 1 through 6:30. Um, you would prioritize and obviously everything's subject to availability of
funds. If we were in a budget crisis and had no levy capacity and we said, "Nope, we just can't fund recreation. We've got to fund safety or something like that." I don't expect that to be the situation this year. Um if um
>> but we could put say three big say three three items big small whatever but three items whatever we're working on whatever we're kicking around of what we in the past might have put here then we put that to you and you add that in. >> You'd have a regular line of just like
finance department expense, DPW expense, neighbor committee expense and that would be where you pay those little items that we just talked about. and then the big projects those things Mark that you said that will enhance your mission and and help you fulfill your
mission um wherever it happens to be that you're talking about doing it um you would have those as separate articles >> so this eventually I mean so it's it is where we are right now but we'll have >> to make it legal >> we have to have a separate expense
account and we'll use that >> just show the basketball courts remember the process Yeah, basketball. >> So like um there's stuff that we do in the fieldhouse like any kind of >> anything that we do in the fieldhouse.
>> Um how is that handled? Is that something >> just like you're doing it now? >> So we can take it out of our revolve account. It So like there was one thing that I bought some shades at the fieldhouse. >> Yep. >> And that's that's that's Copa. >> Yep. Um, so just like
>> if we're buying ping pong tables, that >> would would be a that would come out >> that would be like like a little business expense. And we would say >> just using round numbers simple. I'm going to use perfect
>> terminology, but let's just say we say we need I'm just going to say $5,000 just for an an easy number. That's what we uh put forth. But you might say, "No, you don't. Based on your past spending, we're going to make it 25." Just for
conversation. Okay, great. And then that's where the basketballs and the >> uh the whatever that can't come over. >> I know it's understood. Now I >> So it's kind of like
municipal accounting system. I I understand what you mean. >> Okay. And it's good to know that so you're not >> What about something like a bench? a bench or what? Watch people playing on the field. Sure,
I could justify that. >> Whatever. No, >> particularly the playground. >> Yeah, the benches for people that are watching the game. >> Watching the game. >> Yes, I got it. >> And then that would come out of >> Okay. All right. So, all right. I
understand. So, you know what? Can I can I just drill that one one more time? Wouldn't the bench be an uh in support of an asset at the field? >> That's not our determination. >> Yeah. >> No, I think I think where Mark's going
is it's got to be soccer or or uh lacrosse income like if we had >> a playground and that's that's that's a capital improvement to that land, >> but it's not income producing. That's what the the difference is income. So
income producing. So we have soccer, we have play cross, we have you know if flag football came in or whatever or basketball if we start charging for basketball then yes we can >> right and it's in that bylaw. Um >> I mean we we do have a fee set for
basketball and for that for the multi-purpose court we just haven't received any >> you haven't generated haven't generated. >> So we have to generate income in order to can be spent well. Anything coming in for basketball can be spent personally.
>> So, one of the reasons we haven't put it out of the petty cash draw, so to speak. >> Yeah. One of the reasons we haven't pushed >> to increase funding by using that was basically we we were we were going to do
tournaments a while ago. This goes back maybe four or five years ago. And it's a good money-m opportunity for us, but we were encumbered by police and fire because they decided they needed a
certain amount of details and they needed a certain amount of ambulances on the field and it got to the point where the cost of those became too much for the people that wanted to rent the field in order to make money. >> So, um, that's why we've stayed away
from tournaments and stuff like that. >> Yeah. I I would >> public safety. >> Yeah. Yeah. Yeah. So there's nothing we can do. So the whole thing about >> generating income, which we'd love to do, >> but we're we we have different thoughts about that.
>> Um so Okay, great. >> Go along. Just for clarification, um if we I know some insurance carriers like to have equipment checked on an annual basis. Mhm. >> I know Newberry Port recently had one of
their DPW people certified to inspect playgrounds. Would that come from our um revolving fund? But it can't because it doesn't generate income. Would it come from your uh general town fund for uh
equipment safety or would it come from our future line item? >> So Maya is our Massachusetts interlocal insurance agency. They do those annual those inspections annually. They go through all of our facilities, our buildings, playground. They look at
everything and they provide us with a to-do list of anything that needs to be remedied. Um they don't do it with vehicles, but they do do it with all of our abilities. So if something were So if something were found that we would
need to be in charge of updating it was on the line item passed back would we would that come out of our would that come out of an existing budget >> or would we have to go for put that in budget for next year? >> So let's just say they found something
wrong and it needed to be remedied on the playground right now. >> Yeah. we would have to um expense that from our town facilities and maintenance account because there's no nowhere else to pay it from. >> Yeah.
>> But I I think and I know all of our accounting and reporting is geared towards having the expenses more more cost effecting having the expenses sit where they should. So, it makes sense that you would have a line item that
would cover those types of things. And worst case scenario, if it was an expense that was we didn't have funding for our downtown facilities account, we always have the ability to go to the finance committee and request a reserve fund transfer for something that was
extraordinary and unforeseen at the time that we prepared our annual budget. So the we were just say settle this all up. We were somewhat um flunks. I don't know if that's the proper word. We're thinking okay we have this field we have this recreation. We want to make it better. We want to do this. We want to
do that. And we thought okay when we found out this information we're like where do we go? Now, the fact that we if we go to you and say, "Hey," or to the talent and say, "Hey, we need um line expense of $20,000 to make things happen
or $5,000 or whatever it is that we're in." Yep. >> Okay. That makes things a lot more >> close. What's three? Three quotes. >> Do we have to have three quotes? If we're just asking for like >> So, if we want to show you struct structure, yes, we need three quotes. But if but if we're looking for let's
say you know we want to have basketballs we want to put um you know all these things on the field >> that's a can have a general amount in good good >> that was my example but I that's my example but I said let's say 5,000 in the >> I just want to make sure we didn't have
free quotes on basketball but here's my question if if it's a durable good of a significant value over $5,000 do we need to go to a planning uh uh capital campaign campaign >> over 10,000 >> over 10,000 for >> and we're working at hopefully raising
that. >> Okay. >> All right. Awesome. Um one other I just want to make sure I heard this right. Uh if I wanted a pickle ball instructor to give lessons >> and we're going to charge $10 ahead.
>> Yep. >> So far so good. >> Y >> who's getting the $10? So the $10 comes into we'd have to establish another revolving fund, right? >> We'd establish a new revolving account and the money would go right into that
revolving fund to be used for the purposes just like you're doing for your field. This would be the field. >> Yeah. Yeah. Yeah. >> 5,000. >> So the language on in this document um with chapter 35 authorizing funds just
what came >> it says field maintenance land capital and other expenses would need to be refined >> for field maintenance and fieldhouse repair. And then another one >> another um fund if we were to start one
for the capital for the um >> pickle ball >> pickle ball. >> Yeah. Um, so that does not have to be refined. The fieldhouse it can legally qualify under what's in the bylaw currently, but if you wanted to establish one for pickle ball,
>> for the basketball court, field, um, playground, any anything else? >> Yep. >> Okay. Cuz it says other expenses and that could be very general. if you didn't want to otherwise related expenses. I mean for um
you know do you want to charge people for >> using room? I mean that I no at all. >> That's why we need the other line item so that if if there needed to be made well it could come from one set of funds
we would have come here appropriation revolving fun. >> That's what I'm saying. That's why we need to have >> Yes. >> that in place in order to fulfill all this other stuff under this. >> Yeah. It makes it much simpler and you can even pay for a pickle ball
instructor out of the appropriate line item appropriation and not judge people for it. >> You'll have options >> which is which we'd like to Okay. So that that just gives >> So we get that at the end of November >> and we have to get it back to you mid December. I guess
>> it will go to town meeting in April be available July one. >> Awesome. >> Yep. >> All right. My last question that you that this team has never gotten. I've never received it. >> I never I've never received it. >> Yeah, I think we've we've talked about
it. I I think we were right in the midst of that whole I I thought it had to do with the the first >> the playground discussion. >> So, I was like, well, that's our big thing is the playground, but >> we know now and that's where we're going. Yeah. I can't look back 5 years
ago and what we did didn't do. We're going forward. >> Yeah. >> I know. Yeah. >> Always forward. Well, I'm glad that it makes it what else it makes everything and so my last question and I'm uh John might have a couple John has more questions. >> Um
>> so we have membership amount and I think that originally um we were done I think by >> we're talking about quorum. >> All right here's a question regarding the quorum. Um last year we had seven members who resigned.
Our quorum by what was approved by um the select board quorum would be 1/2 >> plus one >> plus one. >> Correct. >> Okay. And when you have a odd number of people it's a half a person. So you round up and it's done intentionally.
There's a reason why that's done. So if there was five members the quorum would be four because it' be half of that would be two and a half >> add one is three and a half which which would move up to four. >> So if there's five members how many is qu
>> four >> I found this on the internet few of >> what we need to look at Mary is what the uh attorney general says about when people resign. >> So I'm just
So that that is um how your committee was established correct >> by the board. >> I think if I'm not mistaken you have a committee of six currently. >> Currently six six were was held >> four six were appointed. You need four.
>> You have six appointed members right? >> Yesid by two. But at one point we had seven. >> At one point we had seven. >> How many are appointed to the original constituted? >> So seven were appointed.
>> Huh? >> One resigns. >> The term someone resigns. What is your member total? Is it six or is it the original seven that was appointed? However, however many are appointed in service,
>> how it was constituted originally. So five people if you if we were constituted at seven and two people resigned, we are still considered a board of seven. So those >> serving I don't remember seeing that. If
there's only se if there's only five people serving. >> Okay. What it was what was constituted meaning if the board of some select board appointed seven people one person resigned it's still considered a board seven. You can check the open meetings
with the A's office. >> Okay. >> I think you've only had six appointments >> this this term. Yeah. Last term >> we had somebody >> who was serving >> Yep. >> who resigned. >> Okay. And my interpretation,
Mark's interpretation was different. So, we were at seven, but I was like, we should just be at six. So, I would love for that clarification. >> Yeah. Cuz we didn't we can a couple meetings because we didn't think we had enough based on
that. So, it's a uh it's a a question that we would just like clarify. We have >> the good news is right now this period we have six. >> So yes,
>> but if two people resign if two people resign then what do you do? >> So that's that's but that's what we would vote for the clarity. They can't they can't resign until they're accepted by the select board. At that point, the select board
commit changes cuz the resignation doesn't come to us. It goes to the select board as appointing body. >> We never saw we never saw her resignation from a member that dropped out when you were seven. >> We didn't see anything. I'll have an email that asked her to send it to you that and I believe it was acknowledged
>> first uh court >> court last term. >> Oh that was >> last term nobody this term last term >> and that as the appointing body they're the only ones who can accept the resignation not us. >> Okay. >> Okay. Okay. So if you clarify that then
but right now we're four is good for >> Yeah. Yeah. Yeah. Okay. Awesome. That is a big answer to the question. >> No, it's still to be determined. >> Yeah, it's great. >> Can I take three? You get three.
You get a minute for each. >> Uh we're uh contemplating changing the pricing. >> Yes. >> Uh for fields what we charge. >> Mhm. And we don't know if we just say
price just went up or do we have to go I think we do have to go through these guys. So we we vote on it, right? >> You would vote on it and make a recommendation to the select board. >> Okay. >> Um and then the pricing to get the new pricing. >> Yeah, that's pretty easy. Okay, that's
good. Uh I'm going to save the best one for last. >> And our pricing is in our guidelines. So, we need to >> vote on the guidelines and then also get the guidelines. >> Yes. >> Do we want it to do we want it to be too specific? >> No.
>> Okay. >> We should probably if you're going to amend the guidelines just the pricing out per you know committee recommendations approved by current approvals see website or something so you don't have to keep
>> Okay. So it'll be two two different things, two different >> um thing two and a half or one and a half maybe. Um we hear talk of um the land over here. >> Oh
yeah. >> Um Kenway property. >> Yes. And that gets bandied about and people look sometimes look to me like why are you you know seems like it was put out there that somehow we control that land. >> We do.
>> Okay. >> I found a vote um gosh >> when they when it was acquired. Yeah. >> When it was acquired when the the first wreck committee was established and I forget the year but I do have the
documents upstairs. Um, you were put in charge of Manter Fields and McKay Fields. >> Okay. >> Yeah. So, >> the McKay field. >> Real quick on that. And I'm just >> I don't think it's known as that now. >> Yeah. I I'll make this real short and quick. >> Um,
when you say McKay Field, I assume that also incorporates because I believe Well, I don't know. It was Pearson. >> It's a It's a Little League field. >> Yeah. So, in theory, we're in charge of that. the Lily tech pearson field >> they refer to it as
>> Pearson so if that's the case and they're getting money do you think no >> I I often wondered about that does not receive >> any funds from them we have given them money to repair the field through the AR
funds but we don't receive any any any funding from them which is a sticking point for some of those people who play soccer or lacrosse saying how can they get it for Great. That's >> Where's Where's the SK like >> that? They don't That's
>> their scheduling goes to the select board. >> It does. You guys You guys don't they I think that they're a separate entity that just sort of does that. >> They just assume taking over top. I mean, the thing is >> Newbury uh youth
>> Newbury field baseball softball. >> That's it. That's it. Yeah. >> So, that that could also be an an insurance issue and all that good stuff. So >> well they do they do come before the board for use of public property. >> Yes. Okay. So you guys approve.
>> So they do have their appropriate insuranceances >> but that's something that can be >> but there's no fee charge if it's similar to soccer or base or like it and that is technically under us. It should be whether or not we choose to charge
for them. we should need to go in front of the select board if you know because if the others don't go in front of the select board and they're generally being used for the same sort of thing that we need to have a query, we need to have insurance and schedule, right? Like those are the three things that we focus
on for all the items in manter. >> Yep. >> Okay. >> Would essentially that be the same thing for the baseball squad? >> Yep. Then if you wanted to recommend a fee >> to be sure charged I mean >> who cuts the grass >> town
>> they they used to themselves but >> okay >> so is this >> I don't want to like feel like I'm raining in them because they seem like they do a good job and all that kind of stuff but to let us know that that we are but the other day there was a lock on the gate and I'm thinking to myself probably shouldn't be a lock on the gate
so that kids wanted to play baseball during the summer they could and I think it kids been keeping it. >> Yeah, I know. I know. Well, I know exactly whose dog it is and whose dogs they are. It's just But >> nonetheless, um
it's a problem. >> Yeah. And it's it's it's a solvable problem, but yeah, >> I'm not going there. Anything to do with dogs in this town, I'm not going there. I was told someone brought me out of the woods. They put a bag over my head. They
say, "Yeah, don't screw the dogs. Don't ever touch dogs." >> So that's interesting. So Pearson falls under us as well. >> It does. >> Um and so if we want to start doing more stuff with that undeveloped land, that would be something that we'd have to
>> The field falls under here. >> Okay. >> There's no restriction on the property. Um there's no deed restriction on the property. It's town own land. >> Okay. >> Yeah. That's >> so if we wanted to do >> if you wanted to do more fields
>> another field because we had plans for that >> a number of times it's come up I looked at some of the old history was before us >> we do that in front of the board we'd ask for the money to do it and then go to votes town vote okay >> or if you wanted to do a senior center I
know there's been conversation about that expansion of the library I mean it's it's available for any of those. >> Yeah. And so it would be nice to like we Mark had talked about it beforehand is to like first step to be able to get and put like a parking lot and then that
would take cars away from the library from the the baseball games that take up the whole library including some of the handicap thing and put them there. Um so maybe in the future I think we can't we keep a push can't wait to put that >> but maybe even consider doing something
like you did at Mantra Fields. engage hunches. >> Yeah, >> there was a plan done. >> What are our priorities? >> Yeah, there are plans. >> There are plans. >> It's sort of like we can brainstorm here and come up with creative things.
>> Plans are done. Um back in 20 uh got 2001 2002 concurrent. >> I get a copy of you. I do have a copy. There is stuff for the um conservation. Yeah, I have all the uh notice of intent. Everything was done and
basically the three selected board members said raise the money. We're not going to do it. >> Okay. >> And it was for two more baseball fields, two baseball fields, three basketball courts, something that's 80 parking. But I do have a question with that because I
my understanding was with the warrant that it was purchased with did have restrictions that the purchase of it was for it to remain a field. >> I don't suggest you take away the field. I'm just saying there's um additional land there as well. >> Yeah, it's 5 point something acres.
Yeah, >> there is a um there's a they just redid the the playground there. Is that under library? >> That's well the one that's on the library. I guess one of the things we're looking at first
>> is it might might be in the best interest of the town is with some of these like items the uh playground for example that playground you know so in helping our citizens understand there's
a problem that they all fall under the same purview of somebody such as the right committee or so that if there's a problem here it's not oh we talk to the library and the library And okay, we'll get to it here, this committee. And >> I I think that makes perfect sense.
We're just going by what was established and agreed. >> What's written in your bylaws, the town's bylaws that were voted at town, meeting, what was voted as the charge by the select that established the committee. There's nothing to prohibit
you from requesting amendments to that charge or or making other adjustments to be more inclusive of other areas or playgrounds if you want to take on all that. It just has to be recommended by you to the select.
>> Okay, please. >> Yeah, we just >> Can I piggy back on that? That was only one minute. You guys did all I know. Um, so I got four scenarios all on the same topic. Uh, playground at elementary
school, you know, while we're accumulating things of like mind. I mean, that's a recreational facility. >> That one's different because um, it's controlled by the school committee. So
chapter chapter 70 um master law chapter 70 dictates that they have control and authority over that property. Even though the town owns it, right, >> they control it. So everything there is under their jurisdiction.
>> So every conversation I have with my wife usually has the word pickle ball in it. Y >> I'm not really not really obsessed with pickle ball, but it makes for a good example. If if I if we wanted to if we wanted to run a program >> Yep. >> at NES Gym.
>> Yep. >> We would have to go we as a recreation committee would have to approach the school board. Okay. >> Yes. >> Uh same would apply at Triton. >> Mhm. >> Yes. School. >> Same school board. >> Okay. >> And the third one we talked about a little bit last year was governors. When
the opportunity for us to go to governors came up. >> Yes. >> That's not the school board now. And that was >> You would have to get their permission to use >> Yes. Yeah. Yeah. Gus was ready to rent their gym. Yeah. >> To pickle ball people.
>> Okay. >> Uh pickle ball people didn't It was liability which was the conversation we had last fall. >> Yeah. That was between governors and pickle ball people. >> Right. Right. Right. Right. Right. Right. So those people appealed to rec committee but if it was done by rec
committee then perhaps there'd be some liability coverage. and we didn't want to take that on that liability. um >> is also >> so you if the rec committee runs a pickle ball program >> which we could collect $5 for now
>> you can charge for >> yes >> um through GB's academy >> yeah the town would be legally responsible we would have all the liability now >> so that would >> so that's a bad thing >> yeah not necessarily as long as nobody
gets hurt playing pickle ball >> they do all the time >> I know I'm kidding >> which is another item that's going in Our new defibrill, but that's that's between Cindy and I, I think. >> My defibrill is over there. >> I thought we wanted one available,
>> but also the town later. >> We should have one outside. >> Yeah, the town's putting one at the field. >> Yeah. >> Well, let the town do it. >> I know. It's for us. It's been on my list for a while. >> They wanted to do something.
I thought I have my one of mine there. there. >> I leave one of mine over there. >> Yep. >> But the town has one of those old ones, I think. But I feel like they were going to put in a um a system like they have on Palm Island >> where you would Yeah. Where you pick up
the phone, it would >> reach emergency services. They >> 911 first, which is what the first step is. Yeah. >> Right. >> I'll I'll double check, but I'm pretty sure that's on the DPW list. >> Excellent.
>> But I will confirm that. Um but in the meantime there is a defibrillator there. Yeah. Okay. >> Which is not available during soccer. >> I don't >> technically I mean it's it's in a lock it's in a locked room during the day.
>> Probably need to be outside. >> So wouldn't know about it. Well, no. And they should be trained. Uh, and we actually the pickle ball people were going to have a firefighter come out and and they had agreed to do it, but I don't think it happened. >> So, just so you know, the COA has
offered um training on like basic first aid and AED use and I don't think any pickle ball people have attended those. So, just so you know, it has been >> No. No. Well, sometimes we don't read the newsletter. >> Yeah, it's a problem. >> Yeah. Not that >> we work really hard on the newsletter.
So I would >> Yes, you do >> suggest people information in there. So and something like a a having either a a firefighter or EMS coordinator come here and he gets right down on the floor
and shows you how to use it. >> That's how I found about Bill's famous sauce that he makes. I just heard a different story about Bill's sauce that little secret. There's a class next week when it's full. >> Yeah. See, I keep on missing that.
>> You got to read the newsletter. It was September 12th, 2000 that the original committee was formed. Um, >> noted that Richard Paceri had agreed to head a committee for the Manter McCain Fields. We would like to have members from all sports groups in the open space
committee to work as part of this important committee. So, it was September 2000. >> All right. Last one. Got it. Um, one of my dreams has been to have some kind of recreation person on staff.
>> Um, should that go through the December thing? I'm not quite sure we're ready for it. That's that's the vehicle. Okay. >> December budget. >> Yes. >> So rather than just an expense line item, if your proposal is to have >> a recreation person, a part-time person
or seasonal person or however you want to propose it, you know, petitions from surrounding town, see what they do, see what they see. >> They can adise you. I know that's >> so a part time >> a good place. >> Well, with the possibility of a pick if
they have a half person, we pick up a half person that's the same person. >> Things like that. >> Yeah. >> The only thing is you'd probably be competing. You'd need them there at the same time. So, that's the only >> We could we could figure that out, you know. 23 is here. 025 here. You use for
this. >> Sure. >> Cuz that would make our life a lot easier cuz we um we do a lot with >> I just show up. >> I bring I bring snacks alone. Actually, >> you don't even do that.
>> I do much. I grab snacks. >> I grab my own snack the last meeting. The whole crew. Um, so does that cover one's questions for Tracy? >> Yeah, cuz this has been great because
>> um it's Yeah, it's it gives us um hope that what we're doing will work and ways to make what we're doing work. >> I had one more one more sneak in this recreation. Uh, I was chatting with
council on cultural council >> cuz I worked with them on Newbury Town Day. >> Yes. >> And we all suggested that all the committees should band together and have an alliance. So it was uh like did you ever would you
ever consider having committees in for some kind of gathering pow? And I I just like you recreation, cultural wink wink. Um, no, there was just so much like how do you do this? And and
yeah, I kind Yeah, kind of >> more like a workshop. >> Yeah, like an open space, you know, you guys kind of >> we usually do that with the new chairs, new chairs coming, but um yeah, I'm happy to meet with anyone. >> We could overthrow Dave and then we
could get a nice Yeah. Yeah. Um, yeah, my jokes always look >> Yeah. Yeah. No, I know that. I know that. I know that. I know that. You've been very good. >> But it was just funny that and then I ran into someone else and it was they weren't a town committee though. I'm
like, "Oh, yeah. We're trying to band together." But anyway, thank you. Awesome. >> Of course. >> Anyone else? >> No, we're good. >> Awesome. >> Sure. >> All right. Um, if that covers that, we'll go um to update all the business
and we'll turn it over to the uh public open space. >> Okay. Hi. Um, my name is Sean M. I'm with the open space committee. We're presenting them today. Um just wanted to let uh this group in
particular know that we're well we have been working on the open space and recreation plan which we are we have actually a draft of at this point. Um there's some uh pieces missing and the
big piece that's missing is the recreation piece. So, what we're hoping to do is to uh open up some sort of lines of communications or some way to collaborate to get the information that
you guys obviously are the experts on into the report that's ultimately going to be approved by the state in terms of what we're doing in terms of open space and recreational town. Hopefully, uh to bring in some funding that might benefit
us both. Um along those lines, we uh have done a couple of things. Uh we uh ran a survey. Some of those results are in a couple of those questions were specifically set up
to address recreation committee type um uh issues. So we have the results on that. That probably be a good starting point for anyone who wanted to contribute because we're that's feedback from the town on what they view is important in terms of
recreation in town. Uh aside from the obvious people who are using the recreation field etc. So these may be people that don't actually use them but have their own opinion on one way or the other. So that information is in the survey. We also did an open meeting uh
where we essentially the same thing. We're gathering information from people in the town to determine um you know what their uh preferences are in terms of our thoughts about uh what constitutes open space in town and what we can do to either preserve it or make
it better or whatever. Pretty open-minded about what the town wants. Our goal is to get all this uh put into the plan, this open space recreation plan um by the end of the year uh where
we should have something that we can uh there's a kind of a formal process that we have to go through. Um so your your participation uh to to sort of focus on that would be
uh well I mean you guys get to decide. We can't tell you what to do. Um >> I guess the question is what do you need from us? >> Yeah. So if you tell us >> so uh the assistant planner safety has put together some great information
about that survey. So the first thing I mean this is fresh off the presses. She showed it to us first because yeah >> you have in case there's some glaring I was uh which I don't see it. So um but again it
hasn't gone before the committee but we're going to be getting this out to you guys and some other people around in the town that you know might have interest in. Of course um this is all going to be incorporated into the report. um along with whatever else we
you know there's there the report has a specific format that we're following um which is sort of you know recommended by the state and uh if you look at these open space recreation plans for other uh
area uh towns and cities you'll see that they have almost exactly the same layout and format in some cases the exact same verbiage. Um but uh ours is uh the last
plan we had is from 15 years ago. So a lot has happened since then. Uh uh I would say probably the largest part that's changed is what's happened in terms of recreation in town. um you know the the places you know the
farmland and the uh uh in the open space and you know how we manage waterways and all that stuff hasn't really changed a whole lot in 15 years but what we're doing on central street and etc that's changed quite a lot so there's that the
other thing um so to do so we we're trying to uh come up with a plan for how to best uh how we can best serve you guys to get the information you have into this plan. Uh so step one we
identified as getting you the information that we've got. So expect an email with the survey results and I think Sadi is also going to be uh we have a summary of what we gathered in
the uh of the information we gathered at the public open meeting. Uh, I'm not sure how much of that actually impacts recreation, but we'll give it to you anyways. Look it over. It might get some, who knows? Um,
so that's that. The second part would be, I guess, um, if you wanted to draft something uh, in particular, we're looking for the goals uh, for the next couple of years for the town in terms of recreation. That's kind of a general uh,
well, okay. So, uh, let me, uh, step back for a second. Um, the previous plan had a very detailed and lengthy plan associated with it. Um, uh, it's
great. Um, but the current state, uh, recommendations are far more lax now. there's there's a lot less uh it's how shall I say it's not as formalized as it used to be. Uh mostly
because many of the towns couldn't actually uh put together a plan that that fit the the original uh specific thank you specifications. Excellent. Yeah. Okay. So um
and uh it's more effective we think to have a specific small uh reasonable number of goals that is achievable and also uh something that we can uh how should I say communicate in a
way that's not complicated technical and you know basically uh not not something that people would even be able to understand it much less have a thought on or opinion on or want to support. Um
so that said um as a we don't have a specific number of goals we want to set. So uh you guys you want to have five, five is fine with us. You want to have three, great, that's fine.
Two, one, whatever. Um >> Sean Sean, one of the questions that I'm just trying to put this into context. One of the questions asked about >> if the town were to acquire open space, um you know, would you what your funds used for, you know, it
it gave some >> Yes. Okay. I'm just to kind of because I've been following the open space stuff. So, it's like there was a question in there that said, "All right, if we could acquire land >> as a citizen taking the survey, would you support
your tax dollars going to acquire property for recreation purposes? Would you approve funds going for keeping it open space or Yeah. Yeah. There was like three or four different categories. So I think
>> but the results are in there and you'll share that with us and I can share it right now. >> But I think that's kind of the thing that they only have one of these but basically here's the pie chart. Would you be willing to >> uh support a small tax increase to make
your highly ranked items in the previous question. So in other words uh the how you ranked what you find to be important in terms of open space. The blue here is um Yes. >> Okay.
>> So, you can see it's well about twothirds of the town. >> That's that's interesting. >> So, um >> I think there was one in there about recre recreation director, too, but >> I don't know. We put that one in there. >> We have the results on that, too. So, lots of great information in here.
>> Yeah. >> Um but basically, you're looking what's called smart goals, specific, measurable, achievable. relevant and time sensitive. >> Okay, >> that would be awesome. >> You want like something not everything
but just something targeted. Okay. >> So, um we we do need to >> our our mandate is to produce this document and get it in front of the state and get it approved. Their standards aren't particularly as high as
they used to be. So, we fully expect it will be approved as long as we can produce the document. Yeah. So >> we can do help or >> Yeah. So uh but a lot of towns find that they can't even produce the documents. So that's that's a problem. But there
are ways around that as well. Fortunately, we're doing it ourselves here. Uh other towns hire consultants and what have you, but this is going to happen for free. So that's always good. >> You've got a you've got a meeting coming up too, right? >> Uh that's another thing I wanted to uh
so going back to process. Um so we're going to be giving this information. uh think about it, see decide as a group what you want to see. Uh we're open to whatever you decide actually. Um we we just want, you know, what we're
looking for is we don't want to have a whole lot of repetition. Um we want to have coverage that we don't necessarily have insight on. So if there are items that you see that we don't, I mean, we'd like to see that in the town would I
should say. Um, so that sort of thing. Uh, and then, uh, I would recommend sending it to Satie and and Kristen, of course. >> Okay. So, like if we have a meeting in a month or whatever their next meeting is, if it's 2 weeks or whatever, we should
come up with a plan of things we want and then get it to safety or and and you guys will be in good shape. >> Yes. Um, that's actually that's a good question. When do you need a deliverable flight? >> Okay. Well, we we're not in any position
to uh >> when do you have to >> when you want state? Yeah. When you want >> our plan is to have a final draft with everything in it by the end of the year. So by the end of December >> this year this year >> 2025 by
>> so then next meeting >> yeah next meeting next more than less >> and that's perfect because those goals will tie in with the budget right so they should >> and as of this plan Newbury would not be
eligible for the grant funings for some of the parks grant fundings and things like that. So this is this is very helpful for the projects that you're considering in the future. >> Cool. >> Okay. And uh actually in as a part of
that what what we were kind of uh thinking I know you guys uh you meet monthly or do you need more than that? >> Monthly or as needed. So you need to have a special meeting to consolidate this to push it through. Then we can do that. So the committee was up the mind
that we'd like to have a joint meeting where we can get together and really make sure that we're all on the same page in terms of you know what we're doing and what you guys are doing. Uh what you would like to see in the report at that time we should have a pretty good rough draft of everything else you
know that's being pieced together in terms of that report. So >> and we have four people that can show up. One, two, three. Well, if we don't have four then we're not a public uh then our component of it wouldn't be a public meeting and that's okay because
we could still talk about it cuz we're not qu correct. >> So yeah, if we were to designate >> but if we were at their meeting can't we just attend their meeting to post it? >> Yeah, we have to post. >> Yeah. So we have >> you already posted it as a meeting
jointly you post your meeting they >> but if we had a if we got all of our stuff together and appointed one person I won't mention your name's John to attend he could he could represent >> he could represent our thoughts and it wouldn't need to be
>> a quorum because otherwise if we proposed and we didn't >> have quorum then we couldn't have the meeting >> though he could still speak so that and >> I think you guys are looking from your end, you're looking at us to sort of help coordinate to talk about things.
Correct. >> Uh what we're we're looking for what you guys would want to focus on in terms of your goals for recreation >> and we need to define our goals anyways to get >> the answer 10 year plan. Did you say
that the last the old this one's 15 years old, but this new plan of the good four? >> Uh, it's 15 years old because we just didn't have the resources ability to especially, you know, >> I think they're due every 10 years. You're supposed to do it. That's where I was going.
>> There's Yeah, there's I don't believe there's any specific um >> like too. >> No, this is something that really I think the state would like to see us release one of these every year. Uh okay. >> So our goals that you're you had
mentioned 1 to 5 years are things that we're looking to get done in the next one to >> that's fine. I mean uh >> sure like put it in there. >> I think we're looking for guidance. I think we're looking for guidance. Yeah.
1 to 5 years, 10 years, like uh I what I would say is whatever you whatever you decide is the most important stuff in terms of recreation for the town. If that's 10 years out, that's a legitimate goal as far as I'm
concerned. I'm sure the state themselves, you know, they'd like to see what's about to happen 10 weeks from now if that's >> So you're looking for one to five in if we if one of those things is transforming I'm going to it's not Kenway but whatever
>> Kentway >> Kenway >> transform Kentway into a usable another baseball field or a usable is that one goal or do we need to break that down into smaller like like a phase plan? Um
I Okay, so I would personally I would recommend uh batching things together that are of a like uh >> okay thing. So uh if if you're talking about a particular piece of property that's going to have multiple uses, I
would, you know, put that all in. Okay, this is what this piece of property is going to do over the next 5 years. And then break out what it is, what specific things. That's one way to do it. >> Street would be one >> and then multiple
>> and also keeping in mind that what we're talking about is open spaces account. So this is kind of a real estate area kind of >> perspective. But this group only has access to those two properties. So our goal should only focus on those two
properties or it should focus on >> what we we could revitalize. >> Pearson Park. >> No, but I don't Pearson Park is property that the town own.
>> It's around Pier Pearson's circle there. Pearson's Parker >> labeled as a playground, >> but there's nothing >> nothing. >> Yeah. >> So, do we add that kind of >> or if you had your eyes on a parcel that was available for sale and you wanted to
build football? >> Yeah, >> that would be, you know, your goals. >> Yeah. >> Okay. I could teach you in 20 minutes. >> I really I Well, yeah, look at me. Uh, I really wanted to have a battle of the
town boys, but it's a tremendous amount of work. >> I've got firefighters are on, police are on. >> Cornwall might get a little >> Anyway, I don't know. >> From the perspective of open space, I think we're we would consider anything
that has anything to do with recreation to be >> passive and active. But you guys have got like hiking trails and stuff like that coming very extensive list of >> you know farmlands meadows uh
just town owned properties >> beaches. >> Yeah, the beaches. >> It's a great town. >> So, uh uh national pres the national preserve. So you're going to send us the survey >> survey >> and you're going to send us what you
have so far for the um >> your plan so that we don't have repetition. >> So you're you're welcome to we have the survey data if you want to start from scratch. Uh Sadi is is has composed kind summary the two the two questions that are most
>> uh that are most appropriate for you guys are in here. Of course, you're welcome to look at anything. We, you know, we're going to probably have a little more than this in the report >> and the data is just available to anyone else to look at it. So, um, but yeah,
that's all going to be we'll definitely send you this. >> That'd be great. >> Anything more you want? Uh, I'll try to get Sadi to give you this summary where you can meet also at the uh at the open meeting. So would it work for you guys if we had our normal meeting let's say
in 3 weeks that we would have right so it would be a November meeting >> um and we met there and we discussed these things and then we plan on getting a joint meeting with you after that >> or would you prefer us have a joint meeting? I mean, obviously we want to go
over our stuff or do you >> We need to go over our stuff before we have a joint meeting. Yeah. >> Otherwise, we're going to go into that joint meeting with their like holding our hands. >> Is that okay? Because we did that. >> So, we're actually going to be meeting in a couple of weeks here, but uh for an
informal session to go over what we've got already for draft. Uh the next official meeting or the one the bigger, you know, the meeting that we're going to be here is on the 18th of November. So, if we could have something before,
that would be great. Um, then we have something to talk about. Maybe set up a joint meeting early December or something like that. And uh, >> okay. >> Okay.
>> Um, okay. And that's all I have. >> Thank you. So take over the world. Spring goal. >> Yes. Enough with Virginia. We're going for boardwalk. >> Yeah. The hotels.
>> Do you want the mural at town hall tracing? The mural that's at the library now that came from Newbury Town Day >> here. >> I'm I'm trying to find homes for it. >> We can't put anything in the hallways. No, >> I don't know where >> up front.
>> No, we're not on the ground. >> The Council on Aging was >> it fit right there. >> Beautiful. >> What about you talk about it in the fieldhouse? >> Yeah. >> Who talked about that? One of you talked about >> We talked about it. Yeah.
>> Is there a wall or something? >> Yeah. It's I I I'm getting mixed >> with ping pong. >> Well, no. Ding bong is not my concern, but yoga does use the walls. >> Oh, they do? >> Yeah. A lot of stuff is against the wall >> downstairs where they store the
>> Well, no, that's No. Well, that's that's eventually where it would wind up and I'd ra I'd rather it not be there, you know. I'd like I' I think it's >> Is it It's in Orlando, right? >> It's It's painted. Yes. >> Yeah. >> It's undercover now, but it was it was >> Yeah, there's there's lots of sides of
that, though. We make a proposal to the select board of >> I'm sure it would have gone in the dump by now, but it was like someone's great idea to say leave it up for for the first couple weeks of soccer cuz it was deal. >> Well, no. And then then that that
certain person somehow it wound up at the library for a couple of weeks of display and I just thought it would continue its travel. IS 11 Central Street fence on the side of the building somewhere up there.
>> I know. I don't mind. >> Anyway, sorry. Sorry. I'm off topic. We do need to um have that deal with that one request for >> that was what's under application. >> Yeah. Um
soccer wanting access to the fieldhouse. Somebody received information from the trees regarding store and we've had requests regularly paint. >> Well, no, that's that's a piece of it. I think they want access to the main room. Yes. >> Well, see, that's why it's important
when anybody has has a question. >> Yes. >> That they're in attendance cuz we've been doing a lot of work thinking what they're saying. >> Yes. >> And what they And we don't know. >> Yeah. what they want to store, how they want to store it. In general, the
question, Tracy, was uh in years past, there had been a request to use the downstairs of the fieldhouse for storage of uh the different sport teams that are there. And the concern had been access and it's like I don't want to be there
giving them keys, nor do I want to be there. So, I don't think that's an option. >> We store some of our town. >> Yes, exactly. There's other stuff there. And if they want to be indoors, the same question will arise. Who's going to open it up and close it? >> And then the other question is what I thought was insurance once. What happens
if someone breaks into that building, destroys that? >> I told you insurance. So, well, that's two different things though that the storage the the little robot that paints the lights, which must have some value to it. >> They want to store downstairs. But the other piece was it's raining out, it's
hot out, it's cold out. Can people get into the main not just use the bathroom but use the main room? >> They have they're supposed to have access to it according to our policy of facility poly policy and use. It was one of the reasons we built that unit was so
that during a thunder and lightning storm they could seek shelter in that building. >> Yeah. But we've we've it has morphed into a um usable space for things like yoga and coa that was always understood. behind.
>> But it's not for storage is what >> storage versus people. >> So forget the storage, >> but just can they have access? And they're supposed to so they can do chalk talks before games. >> So that we don't know what these people really
want. Is that the bottom line >> or do we know that they >> uh I think we do. When was the storage of the the the the little robot and the other was uh I I'll I'll bring pickle ball in. We
use pickle ball for pickle ball. We cool people off up there. It's hot. Go sit in the air conditioning. I think that's and I my understanding is their understanding is that they can't go in that room.
>> It's it's got a combo on it. I don't think they know that. Well, which and if that's the answer, then that's that's the answer. If they if they're restricted from that room because they don't have the access, then I maybe we don't change things. It's locked for a
reason. >> But I would have the same concern with Mark. Yes, you can use it, but you should sweep it out when you're done. The whole idea was that there would be an adult responsible I should say adult >> correct >> with the young people correct for a
specific task not a hey we're going to open up and come and go as you please. So it's designate well when I say come and go the kids are coming and going and and nobody's supervising it is intended to we are using this for
a discrete purpose get out of this lightning with adult supervision. It's not it was never intended to be um a playground for the indoor playground for the kids request. >> That's just a discussion to have if that person was here to tell you we had asked
that they asked yesterday or today. So >> yeah. So why don't we >> we asked if they could come visit it until next yeah >> so the answer is no. I mean, it's and that goes for any of the applications. If they're not here to answer our
questions because we've been filling in the blanks for them, if they can't be here for the application like they are for the select boards, then we we can't really even entertain a conversation because if there's a question, I don't want to be in it. Well, I think they meant, >> right? >> Um, was there not at some point in time
a fee involved with that? Like the yoga instructor asked whether she could use the facility and it kind of went down. There was a fee schedule for $35 a day or something like that. >> There's a fee on the pricing. >> Yeah. Yeah. Yeah. Okay. >> So,
>> you're talking outside of my yoga class. >> Yes. >> Yes. >> No, they're going to share. >> No, Chris. Chris >> Chris wanted to program your instructor that whatever you're trying to do is that's something
different. >> Yeah. Yeah. Nothing to do here. You guys have the first, >> but it was it was a town resident asking to use the facility. How much does it cost? And we kind of she wanted to hold the class. >> Yeah. When it depends on what they're
doing with it. >> Yes. And and she would be making money on it, which kind of falls changes her classification, right? And and we we got all that scoped out. It's the same thing with >> But I mean, I could say the same thing
for if if Usaka wanted to have the door open, >> we should obviously have conditions like, yeah, you can't just trash the place and, you know, have >> you're responsible for it. We opened up during your time here. >> If kids are using it that are not
associated with soccer, that's still on you because you're using >> could be the greatest indoor play stick place to stick your kid. Yeah. They would have to lock it up because that doesn't lock automatically. >> Correct. Yeah. This is this is a whole thing. >> Yeah. Someone's going to have to be
responsible for that. >> That's why fees do sometimes help. Um >> Yes, I do. >> So, should we just go on real quickly and do the the the line item updates?
>> Yes. >> Okay. Uh start with ping uh ping pong pick ping pong update. Okay. Uh, ping pong's going to be January. >> January. >> Okay. Pickle ball's winding down. >> We're done. End of October.
>> Yeah. He'll keep playing, but I there's no >> under wreck though, not under and there's been no discussion with anyone with um it was like a maybe a >> top. Yeah. Okay. >> That was a buddy of mine who was like,
"Oo, they got this." because he was at field at the field day. He's like, >> "No, nothing's happened." That >> I think our general response to that is >> this is a town building. You can use it. >> Um based on tonight's revelation, if we
charge five bucks ahead, you know, then >> then maybe one of us shows up and locks the door and puts the tables away and and it's a fundraiser. >> I will just throw this out there. One of the pickle ball um nets that's been left out in the open bin has been damaged.
>> No, it's not. We fixed it. >> You fixed it. >> Uh the second one was out the other day. There were two of them though. >> There's two in that open bin. >> There's two in the open bin. >> Not the original. >> The original three is still locked.
Um just because I someone had said to Kathy when she went to check in on pickle ball that one of the nuts was >> Yeah. It's just it it's they're very >> they're flimsy. >> We paid $70 for them and they they've got a little button on a spring and the
the piping turned a little bit. I it it's it's working out beyond my wildest imaginations. I I drive by there and there's like young people playing pickle ball and I'm like, >> "Well, my only concern is those ping pong tables are pretty pricey." So, someone gets in there and there's
already been a little bit of damage to nets that was repaired. >> Who was jumping over? >> Oh, ping pong nets. >> Yeah, one of the >> Oh, yeah. One that's I think that was that was a >> It's just from normal wear and tear. I got pissed off
from down. But I mean, if you just leave those out that you might >> That room is They're in the locked room. They're in a second locked room. >> They are. But you're But if you're talking about having people >> Yeah. We need to have a a hard conversation how when that happens.
>> Yeah. Okay. Water update. >> Done. >> Talked about it. >> Check. It's done. >> It's done. >> Getting done this winter. >> So that comes off of this agenda form. Okay. Well, >> until until we until we decide to bring
up the argument of putting another one outside. Yes. >> We might just want to leave that on there. So, every time we think we think of Tracy, that's just that's what I wanted. >> This is just a reminder when the X was
coming out. This was definitely something. So, yeah. Um, uh, book exchange. We can't talk about that. >> No, actually, it's it's it's working out well. A lot of young people books there. Uh, I check in, uh, couple times a week and there's, uh, fresh books coming in
all the time. So, it's it's good. >> Uh, B DVW mentioned schedule. We got an answer on that for mowing the hill. Uh, shade. Shading for court. It uses permanent shade. has to go through. >> We're good. >> Yeah.
>> Do we add our third? >> No. >> Yep. >> Who's doing that? >> I got one person that I can get a quote from, but we'll have to >> You know what? I went down the rabbit hole of uh state >> approved dip list
>> providers of >> Did you get anywhere? I probably got far enough to be dangerous, but it was like I'm in the section this and then it was like a breakdown. You know what I'm talking about, right? >> Can help you with that. >> It's like
>> 15,000 pages long, but you can drill down to recreation shade structures. And then it was like >> Yeah. >> Okay. Cuz that that might just get us through real quick. Um, >> I have to drop off for Bill anyway, so
I'll chat with her tomorrow. >> Good. Uh, and it's not >> those, >> you know, I'm not sure we want to call it sh. We do. There's two requirements. I think the playground should have some kind of shade. >> John, did the um master plan that Hunter
did, did that have I? >> He had shade structures. Yeah. Throughout the property, he had different shade structures. >> Yeah. Um, he must have the specs in that report. >> Yeah. And I and anytime I go somewhere, I take pictures of the sheet structures.
>> That was that that whole report was pricey as far as, you know, cuz it's done professionally. But there's a thing like I don't think we could ever, you know, not in my lifetime accomplish everything on that list unless we had >> we had
we got a plan to put it under. >> Yeah. as long as it's >> but the number that he has in there for the shape structures I think he priced everything out but that we can use for the basis of putting special articles together but
then when we if town meeting approves it and we go to make the purchase that's where we have to go to either the state bid list or >> yeah we also the other >> I was just that state bid list we could identify identify a vendor just to say all right >> yeah I'm sure that was
You also need to figure out pickle ball shade. >> Yes. >> They're not close enough that it'll be >> Well, but they should probably be identical. >> Yes. >> Get two pricings item. >> Yeah. And on sale
>> where they're going with just tracing. You want to put an astro turf court and then cover the whole thing. >> Mhm. >> Bubble winter. Bubble for the winter. >> You jumped. See, some of the stuff you jump out the gun cuz I was going to put solar panels on the cover over the pickle ball court to run the EV charger
and just beautiful harbor with the garden vines growing and then rooftop windscreen is actually on my list. You need it. >> No, no, no. It's true. Pick a ball. Putting our bodies on. >> When you learn how to play, >> when you learn if when you learn how to
play, you'll appreciate wind. >> All right. >> What's next? >> I think that Go ahead. >> Just confirm the dates for the next meeting. >> Yeah, that's it. Um, do we need two
if we have to deliver our work to do? >> I think we really need >> to talk about the open space thing. Yeah. >> Didn't we put meetings in? >> Yeah. >> Yeah. >> Yeah. >> We did. We did one for November, but I think we should probably squirrel one in sometime in October.
>> So, the November regular meeting is I get on the third. Okay. And the >> it's not the >> Yeah, it is the third. I'm not making it. >> I just can't do Mondays for a couple for
>> Okay. >> Oh, that's easy. We can do Wednesday. Is Wednesday. >> Uh >> that's the fifth is an election. How about the sixth? >> I Thursday. >> Did you guys say no to Wednesday?
>> Or can't do Wednesday. Okay. Really? >> I'm hoping the sixth, >> which is Thursday night. >> Who Who's playing this Thursday coming out? >> I have no idea. I'm sure grabbing something. >> I may not be able to make a Thursday.
I'll find out tomorrow. >> You're canceling November 3rd. >> Well, I don't know if you need to cancel this stuff done. >> If I can't be here, that's fine. >> Yeah. Four of us. You know, these are the regular meetings. But you don't know if you can make it. >> I can't make I don't think I can make it
Thursday. >> But you can make a third. I can make it Monday. >> Monday the 3rd. >> So that's listed at 6:30. Are you leaving at 6:30? >> Maybe that's 6:30. >> And it'll be the same stuff that we have here. I'm going over any any of his regular stuff. Gently touch upon the
open space stuff, but we'll wait for meeting. Is it is there any way that we can do a meeting about >> open space the week of the 20th of October? >> Why? >> To define what goals we have.
>> We can't do that on the we can't do that on uh November 3rd. >> It's going to take longer time that we're going to want to meet. >> This this Yeah. Our meetings just take a long time. So if we stay focused on a goal, >> okay, >> unless we all come with
>> prepared goals. Yeah, we should have. >> Can we Yeah. Can we have homework and let's see where we I have no problem. I mean, I think we should we should just >> Why doesn't everybody >> uh dream? >> Yeah. >> And send in what's your 5year plan for
>> Here's a question. If can we email those goals to ourselves as long as we don't >> No, we can't. >> We can't do that. >> Any conversation? >> I didn't say conversation. Just say, "Hey, here's my goal. Here's my goal." >> It's just email them all to David.
>> Yes. >> Okay. >> Oh, so homework would is appropriate. We could send them to you and then you use those as the basis for the >> So we can send it to one person. We just can't socialize. >> We all come up with the same thing. That
makes sense. >> I mean, if we all just showed up that night >> and we >> Let me ask you a different question. >> So, if Mike and and I chitchat about it and we come up with goals, that's okay. >> That's fine. >> And John and Dave can do it. That's
fine. >> No problem. And then when we get together, we can assemble the pieces, but we can't all together conversation. That's why you and me and Mark have been working on it. Gotcha. >> And the other part down there is, and
some people try to do this, is I talk to John and then John talks to you about the same thing and then you intentionally talk to Mike. We're circumventing the the conversation shouldn't be everybody involved in the
conversation even if it's done individually. >> Okay. >> Am I correct? >> You don't want to intentionally try to circle the open meeting for sure, but there's nothing that prohibits two of you from having a conversation um like
>> like I just explained. Okay, good. As long as I understand. >> John, it's homework. Can I copy yours? >> All right. So, can we just we we're going to stay with the third. >> Yeah. >> And um Mike will probably send in information so I can add that to the group and then somewhere between the 3rd
and whatever their their meeting is, we'll get together quick. I don't know where that group. >> He said that his next meeting date was the 18th. >> 18th. >> Can we meet? >> Yeah, we might. >> Have you received those meetings? >> I know they are. >> I know they are. >> No.
>> What do we sit there till 9:30 one night? We derailed >> 703 to this derailed. >> We derailed it. >> We want to meet if we get this stuff to
by a certain time. We want to meet to discuss open space on the 11th which would be a a week after our region day after our regular is a Tuesday. No, the 11th is Veterans Day or is the 10th Veterans Day? When's Veterans Day? >> The 11th. Tuesday the 11th.
>> 11th. Okay. >> So, you can't meet on the 11th. >> 11th day. The 11th. >> So, I thought November 11th. >> So, I think the idea from what I was getting from them was to have we come up with let's say four four pieces, right? And then we we would we would meet with
that group and say, "Here's our four pieces." And we sort of >> Yep. That's all >> and that's all we're looking for. But we have to find out from them when they're available. So, I mean, it would be nice to, you know, to set the date of the 10th or whatever or whatever that open day is, not Veterans Day, but unless it coincides with their
>> They're looking for a deliverable though, not here's ideas, right? Like they're looking they want us to do this. Here is our piece, not to talk about it. He wants >> But I think one piece one is master
plan. We do the master plan for central central street and it's just like all right that's what we want to do. >> That's it. And then we've got the stuff that's already sort of done for Kent way. Like that's two. >> So let's dig that stuff out and we'll chitchat about it and get it organized
and presented in a reasonable fashion. >> Yeah. So are you just scheduling the you're confirming the meeting for the third? You're not scheduling a second meeting yet? >> That's correct. I I don't think so. We're going to wind up meeting that co meeting.
>> It's almost like the rails to comm. >> Okay. Vice chair, >> our vice chair, you want to remember the name before I close it? >> No. No. >> You sure? >> Um, all right. So, we've got a we've got a date. I um I motion we end the meeting at
3:18. Second. >> All in favor? >> Thank you. Thank you so much.