uh open the recreation meeting on April 14th at 6:35 p.m um we'll start with members present starting down that end uh Daniel Jones Michael Crutch John Regan David B
Mark Sant Cindy Carter our COA leazison all right um uh we had open meeting conflict registers that are supposed to be done everyone sort of up to date on that stuff okay i think everybody's done it then
yeah they'll let you know one way or another you should get an email and stuff like that um yeah the other thing is uh to sign up if you want to do next next next next year um I have not was that you
you too um that's great um approval i did not I didn't get the minutes excellent excellent okay because I was looking for that so we'll skip the approval of the previous meetings um
correspondence um that's a Mary thing right oh she has anybody got any anything people i did get u an email from Dave Powell okay uh they walked the boy what he's calling the boy scout trail okay which
is at Central Street okay yep uh with the conservation commission little factf finding thing and he asked actually walked through camp as well so he just made some comments on that but he did make comments about the baseball field um
yes it's trash and it's like a you know disabled lawn mower and he asked whether we had any purview over it and I said "No I I don't think we've got any control over that at all." Baseball field or behind well it's in the general area
yeah well if it's over the fence then it is Kent Way which is boundaries of Kent Way are under our our I'll walk over there tomorrow then I'll send you an email either way the they sent pictures and stuff it was pretty you know either
way it would be DPW responding to it not um I think this is probably the best time to take a look anyway because once it leaves over it's you know I try to walk out there and get an idea of what that would be like and
uh it's kind of crazy how thick it is um those are plans we'll wait for Mary we'll put that skip that in the agenda and move it up and then we're going to start right off with applications for field court field houses and others and I think we have car show people all
right you guys want to start off i think Mark you guys had sent it's just it's basically what you guys did last year right yeah same same deal different date yeah and well did Mike do you have it on your I have no requests okay yeah
just could you give us the date and you guys were talking I think we talked about last year about having a rain date so that we're more covered on both ends um we haven't come up with a rain date yet okay you do have a date okay the important thing is um I did
that you go online so this way we we are aware of it as opposed to a phone call here an email cuz uh I don't know if you received my email oh yeah because what happened was you sent it to the old rec committee email so we could not respond
to it cuz we never received it and then it was forwarded to me under an email that address that I don't have so we can't respond if we don't do it if it goes on to our web our reservation portal today and signed in and got an
accountant so what what date is it so I can just August 15th august 15th excellent excellent it's going to um coordinate with new town date on the 16th okay um I will put that in ideas on
the rain day cuz that last year we were a little stressed out yeah think about it if you guys let us know following prime the following Friday yeah just just cuz once the soccer starts in the fall that's gets a little Yeah but I I think it should I
mean it worked last year but um so August 15th August 22nd perfect perfect and you will get the um appropriate signatures from way by spectral services the other question
is uh I assume you don't have insurance i know we have that you will need to get the I I assume you don't carry insurance correct correct correct okay so it'll be up to
the select board to provide ask for a waiver i thought you told us last year I I'm covering Well I'm going to be standing corrected because I was giving different information okay um I'd rather have a
select board make that decision because it's something that they could do i was looking under different state statute i think it's section 17 people are using public property um and not paying for it there's a statute of liability of towns
are are are extremely limited uh find there's no neglect and I would assume that there's no neglect on the town's part uh in the care and maintenance of the parking lot so to cover all bases agree that I think it's best to ask the select board for a waiver for the
insurance okay so quick question uh what time does it start normally I'm just putting in my phone so I Yeah I think we came in at 3 3:00 okay cool that's easy just to set up cones and roadway and parking spaces and so our
Bfield day is going to be Saturday oh or Newbury days yeah essentially it's why I'm here to see if you approve the time yet so it's the following day on the 16th um we'll be getting there probably around 11 in the morning start
activities from 12 to 6 cool um do you need to change the name of it because I got it here no it's New Bricktown Days it It used to be Bfield Days i actually was going through photographs showing people things and I had an old uh photograph of you know the Pfield days
with a huge tent and yeah it was kind of cool it was fun yeah we've got Saturday and Sunday completely blocked the entire place for them the pie days awesome and question is the fieldhouse available to us as well yes
if you want it I know last year two years ago we didn't but if you want it Yes yes we'd like it for the car show too absolutely i think it stays open i think it's on a timer and I think it stays open till 8:00 p.m at the I mean we can make the hall open available too
would you like the hall open too like the inner section um I don't think so probably just the bathrooms that should available yeah but we'll make sure that that is till what time till
um isn't the sun going to stay up till they say if they they unlock automatically at 8:00 p.m i I they that's what it used to be but I can 7 to 7 or 8 to 8 early they unlock it early we'll confirm let's just do that let's try to
figure out you know the thing is let's say that um let's say you guys get there and and you we're concerned about them shutting down early we'll just you know put a block in the door so that you guys go in and out and then um when you leave
just take the block out you know the it will be locked and stuff like that great perfect um that's awesome and yeah I'll talk to uh TPW make sure like the alarms aren't set off but from what I understand didn't you set off the alarm one time and it went
off but no one ever showed up oh no no he applied on while it was on the basketball court and it never until I called so I don't know if that's actually
hitched up to the police station fire station we should probably figure that one out too um yeah probably shouldn't can I steal that no that's fine i got two of them so I will make sure the alarm is off and that I'll have it you know that this
door is open you know till 8:00 p.m if you guys are going to be there later then stick something in there and when you're done just pull it and close the door um now as far as getting uh select board approval um for and the fire chief
and the police chief do we have to get on the agenda for the select board to get that done you guys forward that information over to them or how how's that work uh what we'll do is we'll vote on it tonight i think we voted on it already but I will I'll bring it up
again right now we'll motion to approve both uh new days and the car show for the two two days we'll vote on it our approval and then it's the select board's thing so I think that if you let one of them know to put it on the agenda for their meeting and just show up I
mean that's I think that's the best way to do it yeah i don't think we have the the um we're not allowed to make decisions for that so you'd have to present as if it was any other uh use request for
public use um do you think that by field days you think that by field days um do you guys want the the 23rd date like the six you guys are going to be the 16th do you
want to have planning on rain date okay all right so I got this from and if I say okay one more time I'm sorry this is yeah select do you remember or do we get
it from you in the select board go back I'll make a copy of it um and what this is last year last year I had I gave it to me last year I made a copy of it and gave it to uh the town administrator for for the um the files i
could do the same thing okay and for both parties what I will do at conclusion of our meeting and assuming we have a um we approve them I will notify the select board um that we have no objections and approve your application so that they are aware that
it's coming down the pipeline and then schedule it but please reach out to them to schedule it yourselves um all right so I make a motion um to approve the car show on the 15th of August and a
rain date of the 22nd and then also I'm going to lump into that Newberry Days on the 16th um do anyone second that motion i will excellent any discussion when you say the 16th and then the breakdown is on
the 17th it's just a one day thing so the extra day to break down or will you have everything wiped out y okay um any other discussion on this all right uh all in favor say I i i
opposed all right done thank you very much thank you all right um anything else on our um agenda as far as um application fieldhouse court
fieldhouse or others uh the other thing is TYSA Triton News Soccer asked to um secure two uh storage boxes at the site so they can leave some of their equipment there like we have done with Tri Lacrosse as well
as their uh wine machine so lacrosse already has their it's a pretty large box um chained up to the sign those are the two blue um boxes
um so on that whole uh discussion um I went by today and I so I'm I'm out of loop because I was out of the country did we ever approve any of that group um was there ever a notice that said it's
okay to uh play on those fields to play or practice not to we we have not opened your field but still so there was a net in the middle of the field and the problem being is that last year they came up to us and
they're all in a huff about the fact that um the there was a hole somewhere and with TPW leave a yard of loan to fill the hole the fields are already damaged at this point if you go out there right now you'll see there's two areas that it's down to dirt where
people are playing and they've ruined the field um the the fields are unplayable right now i walked out there this morning and this evening and it's it is wet i had a conversation with DPW and they said that maybe after a couple days but then they heard it's supposed
to rain again so it's um the fields as far as I'm concerned I don't know if we're all approval on it that um they should remain closed until and again they're going to be complaining about the fields but someone from their groups I don't
know which of the three someone are going out there and practicing on those fields we can't say someone from their group because we don't know somebody's going on a field so that we we we had uh a contact with an individual and his son that were not youth would not fall into
the youth category i would say closer to high school high school or whatever age who was very reluctant when I approached him respectfully indicating that the sign that he parked right in front of that said the fields are closed
um didn't he didn't feel it pertained to him and then he proceeded to try to get uh instigate a a response i just walked away and informed law enforcement of my decision fields are are closed they did
respond um I also saw someone golfing yeah that's that's been going on for a long time so what I had put out David before we do have that small sign if somebody parks it in front of it you can't see it i'm suggesting that we uh
um it may take some time may not be as effective this spring but going forward a large banner if you will that can be secured to the signage that's currently there that field conditions prohibit use of the fields at
this time and make it rain and I don't know if it's something we go to um you know I I don't want it to become a um a problem for people who are walking across the field because they want to get to the other side
but it it's as I explained to one of the people uh one of the individuals with the soccer program when the kids are on it they I've done some work and talked to some uh turf management individuals the turf gets torn up the root system
isn't holding in it destroys the uh the growth so walking across it it's not it's not life or death but when uh when people are practicing for example corner kicks you're planting your foot and because the gr there's no grass hold the
ball up it's literally sitting on the uh on the dirt they're scuffing up as deep as Yeah I mean it's definitely you know there's there's just running and going back and forth and you can see that there's there's trample marks and there's one there's two areas out there
and I didn't go any further i just took the little soccer net that I had moved to the far side of the field um out of the way um and someone had moved me back in the middle of the field um so and I did let everyone know that that was a no
no and they shouldn't go back out there um so I think again we'll discuss this come the end of this season before the season ends um that all their stuff has to be gone completely like that I that would be my suggestion and we'll bring
it up at one of the meetings but we've been real good with them and saying "Hey you can leave a net out you can leave so people can play during the summer." But they sort of It was also over the winter yeah it was over i understand summer going into fall i mean there's an issue
there's an issue with whoever owns the nets and perhaps the best way is for and so it's kind of weird because Mark had to deal with it and then finally he took off i came back and I ended up calling um the police cuz no one came and he said it was a shift change which it was and the guy was great but he asked me he
said "Who are you?" And I said you know part of the rec committee and why and I said "There's a sign there it says fields are closed because of water." And he the officer knew that you know okay yeah it makes sense and he went and told the guy and he said afterwards the guy kind of was kind of cocky to him too and this is a guy that had his kid out there
you know so I'm like not a great you know example of would would no cleats rule early season make any sense or is that well we years ago before many of us were on the board I had a conversation
with a prior um chairperson Um and the concern was twofold one who's going to be checking and there's always that person who who does it we also looked at one point having auxiliary
areas um which is still fun i mean you know you could get on the hill yeah if they just use that hill they want to practice cuz they were saying "Oh we we should get some practice in that little you know the field that has the drop off all the way around that far
end that's fine go for it even the area as you call the parking lot what um Warren had said the problem with doing that is people see some activity and then they're going to assume that everything's open and we can't it's
really hard to police you can but you can't what's the difference well that's land that's being irrigated and specially cared for this is just grassland so we we were trying to come up again um let's go back for a second one of the ideas was for the Kent way if
we had fields there dig them up and chew them up with cleats and all that and they and then over the summer we can replace it but it saves these fields it gets the kids and the parents um some relief at this time of year and it may also be if we if if we ever get Kenway
done it might be developed a little bit differently so that um that the water just stays in that that field i mean as you walk out there it's I know that there are drainage areas for it but it's like a giant sponge right now and it has been every year and it's an issue every
single year um and everybody moved up the date the start date until middle of April and there's we're still at that point and it's mother nature and not anything else out of our control i'd certainly think that Kent way could be um some kind of a turf or artificial
yeah the cost of that would be well but it could also be four season too you could play baseball on you play soft at practice well the idea is to utilize that that recreational area for something all right how about just like yellow
tape that is going to go flying and get unattached and Yeah i mean that's a Well I mean consider that as a as a drastic measure but they put up um uh temporary fencing you know the snow fencing on the playground and someone pulled it down to
get onto the playground so I literally I People are people and there's always going to be one that Thank God you're around clean up after I shouldn't do it i I don't want to get involved and I am and I don't want to um so the question
is do we look into and secure Yes better signage i'm thinking a banana that's easier for users as opposed to a sign that's 4x8 and are people aware of the area I'm considering that when you get out pull
in the left facing the fields y roads here there's a big sign identified as a fields if we just cover that up and say field conditions just closed are clo field conditions are closed closed I I will I will secure better language for
us yeah I think it should you know cuz that's what people are going to see why are they closed and we should just say closed because um they can be damaged or something you know some kind of simple yes instead of just being closed we should have a reason for
it so that people because people are people so and people are people and I'm I approve of signage however the people who are going to ignore it are going to ignore it you could put everything and anything up there and they're going to
ignore unfortunately that is human nature as well well at some point but I don't disagree with improved signage so improve is take the first step if it continues to be problem i don't want to call the police if somebody's walking across with their child and of course
not you know but if you're you're doing a group activity that's a problem and it may be a situation where if we continue to have this disregard for the field we go to the next step like they did at uh Plum Island with the dogs maybe we need to talk to the select board about
enforcement yeah which is going to be a thing um and then the other thing we could do is we could have a discussion with the uh police chief about um you know saying hey we don't we don't
foresee the fields being open for 4 days can you just have you know your patrolman that go up and down section street if you see people out there just you know tell them fields to close please get off i think that is probably the most effective yeah because they're driving by and they'll have an eye on it and it's just like you know I'll go by
at six o'clock and they'll be you know and I'm not gonna confront anybody i'm too old and too skinny to you know those days were open i'm too young and too pretty yeah I don't I just don't care anymore i fight a while ago so um
Awesome so um Okay yeah that will be something I think that we do next because by the time that we get our hands on the uh banner it will probably be Let's hope so we'll have the information right so can we have that communication with the police yeah like
I think that that would be a really great start all right i will call um the chief in in the quick and easy quadrant to have the most return so I I I did talk uh I talked to DPW today and they said that they again were going to look
at it and figure out like they were said they were seeing more more rain towards the middle and so um this whole week I'll just you know I'll wait basically what we'll do is I will have a conversation with DBW I'll
talk to Annette again and talk to James and say hey James um when you think the fields are ready let us know and um and then if I have that date then we can call up and tell the chief hey uh can you you know after this date if they if you see people out there then so
okay let me go one more with the yellow tape could we circle the area that's damaged and that would be good i highlight the problem that they made but if we've got an area that's damaged let's rope it off yeah i mean it's a the the two areas I
saw were like a 6x6 or 3x3 area that's down to dirt and fields field one field two i mean you could put like bunches like some a couple sticks in there and then put a piece of tape around the sticks like if you're if you're purposely trying to cut the yellow
tape yellow trying to like stop people from like making that specific spot even worse i think this is a great example of you screwed this up well I think that I think that also part of the problem is that they line the fields so because they're lying people like "Oh here we go." So um but the sign's still up there
and it's we have communication meaning I've seen emails from you uh I've sent emails so the the the groups know that the fields aren't open and they're begging when can we have the fields open but it's one of those things where you know you walk out there and it's it's a
sponge and they were complaining about how the fields were damaged and they want to keep the field just to themselves because they're afraid other people going to damage well someone has damaged it and yeah and and let's be careful not to No you are fully aware of of the
situation it's getting parents andor like I said but the individual that we addressed was not a youth soccer and or I I would be hardressed to say he was on um a club team he was a much older
yeah it was probably you know high school all right so better signage we could probably do that for summer to fall yeah I think that I think and John's going to go out there and duct tape this yeah I I would I'd like to just quickly make a motion wrapped up
just I want to make a quick motion about um a motion to purchase um something that is a little bit larger that will fit in that sign board that's permanent you know like uh uh one of those they take
basically kind of material that they use for uh political signs that that type of thing and something that's big instead of you know field closed something that says field closed so people know because right now you drive by there's a nice big sign but if you look at the sign
there's a little thing that says field closed so I make a motion that we uh appropriate $100 and um get a I'm so sorry no on the topic of signage
when you're on street thank you sounds like there's a outline of a there's signage there but there's a but it's an it's an empty frame it's an empty frame yeah and could we put something there
that says fields closed we that would probably be a good location for Mark's uh also marks um being everything yeah yeah yeah um do you know where I'm talking remember the two 4x4s that go up and there's something in between there's nothing in between that's that's So that
would be something people driving by they can't miss that fields closed no it wouldn't give a reason but I just think fields closed something that's visual yeah but they should I mean people pull up and we have the sign right there i agree too if we're saying
100 let's do 200 and let's get Well we're saying two different things i think what you you're looking for David is for the sandwich board to have a poster if you will inserted that states per town of Newberry playing fields are not
available for use period that's a short-term fix the longerterm fix is getting two similar I would say two similar banners um printed on both sides yeah you know so that we we would need to check with
um uh select board and spectral services about the size of it um to make sure that it doesn't one it if it's a signage out there needs to go through the select board and two depend on the size of it um this inspectional services need to um
look at the site for structure it shouldn't be a problem but they would need to Okay okay so let's just I'd appropriate more than that what's that i'd appropriate more than that i don't know that you're going to get much for 100 bucks no no for the small side no for the small sign that fits it yeah we
can get a couple cuts on it so maybe get some room am I Am I Am I way off on on that kind of stuff a little side and slide um probably i mean if it's sliding into that plastic yeah i'm just thinking from something you're looking to have something that is No no no no no no no that would be plan
B which will come up um I'm going to second your motion okay for the $100 for the short-term fix of the basically 2x3 signage yep per newberry fields are uh any discussion
all in favor i All right that's taken care of so um let's do the sign um so and then for the larger signs we can come back with a an understanding of what the costs are are we in agreement there would be a
like a fabric type of material polyester plastic should be plastic it's going to have to be rain resistant weather resistant right right fabric would not be when I like can something that's that's wind resistant not weather
resistant but a weather resistant like a canvas ceiling and whatnot that would have have the letter but like a plasticky something untie back yeah that's right
all right um but two signs front back or at least one sign front one up one sign front back for the up for the main road and then Yeah i I do have it on the website that fields are closed
but that's only good if you look go to the website and are looking for it right okay so let's let's leave it at that and we'll we'll bring this up um cool may do we want
to approve and dear of how much those two signings Let's get a quote because we're not going to make a um decision or the ballpark you're not going to be able to do anything as tonight with it yeah um Okay and that I think what it is is
just basically a quick fix something that it stands out with that that uh signed board so that we can take care of that um okay uh master plan update i'm just going to you know go over
um materials got dropped off for the playground i think it was probably two weeks ago just a week and a half ago um they were very good they came in they were going to drop off the materials at one location and it was wet so they uh
dropped off a location scenario was they said it's going to be two weeks before we start so I was a little concerned about our trying to get the May 1 day done and uh he called me up later on the morning said that you can start because something else got cancelled and next thing you know they're in the ground and
great um what is it's still wrapped around and covered up um people shouldn't be using it because the rubber surface still has to be uh put in and that requires temperature um you know you can't with the cold nights we've had
so as soon as um it gets a little warmer um they'll come down and do that i think it's a fairly simple process from what I said and maybe we'll have the May 1st date done um so that's that uh I don't
know what kind of a pickle ball update we have to do um none what's that none yeah you guys are all good um water bubbler update still not big um I don't know why we can't get a plumber to do that or purchase it but um I'll look
into that further um they've got a lot going on i think they're doing sidebacks and stuff like that um book exchange the little library looks like it was in i drove by the other day and was in it was in oh sweet okay uh I
will update them on that okay yeah I got back into connection with them uh the community service club seems like uh they're open to doing maybe like once a week checkin is if that sounds good if
you want more frequent if you want if you don't really care too much about if it's that frequent or not how frequent you need I can update them on that uh any sort of I don't really know about a book drive just yet but uh if there are any like repairs that need to be done
should they contact me to contact all of us contact just this I think that would probably be the best way to contact me yeah and then you would bring it to the board sounds good the rest of the board and that I think that what's going to happen is that I you is it full of books right now um there's a couple in there
yeah so I think what will happen is people will drop stuff off take stuff and it should work out and if um situation arise we have a ton of stuff that in there and we'll just bring it to recycling or the or the signage that I put in is is missing which said if you have excess
books uh feel free to bring to your local library y All right perfect that that's correct we'll update them on that awesome um thank you for taking ownership and leadership of it uh fiscal year uh spending plan um
by now the 25 is pretty much done good so we should start thinking about the 26 before we get the We still have some monies we do and we should probably think about the
extra perhaps going to that structure or something yeah let's because I don't think we've we haven't made a decision and we haven't said why let's do let's let's catch that up on the shade um DPW
maintenance schedule um they just do their thing when they do their thing they can you know um they have they have a plan they've done the plan every year the same way um I think it depends on when they're busy uh what they do they're obviously not cutting grass because they're not growing quick quick
question that if we could ask them to cut them ideally on a Thursday when weather is permitting and they um are they getting they're doing pickle ball on Thursdays but was it were they mowing last year they have they yeah
they Yeah and and it's not a problem every once in a while they come by okay just part of the fun it's just Yeah it's a obstacle anybody is a big word I'm looking for the tax senior property tax senior
property tax has anybody signed up to work with them or do you know of anybody who would be will they have a property tax dw who does mowing okay they so there's somebody there just to make sure that there is um continuing that opportunity for the uh citizen but also
it allows one of where a non DPW staff one must be there all right so I'm just a little bit confusious on this i don't know if he's mowing Central Street so I again I'm lost on this so there's there's an opportunity for someone to
mow grass to So we have a gentleman who's been working with DPW okay for a few years now okay if not more um who's part of the senior property tax abatement program so he knows their equipment he knows that stuff cool i couldn't I wouldn't feel comfortable
without James speaking to a person first yeah yeah yeah there's in the past there's been somebody but it's not our responsibility as DBW so we won't worry about that um uh shady for courts let's discuss that now uh does anyone dig in a little bit
further on cost and because we had a couple ideas of cost but I don't know if that's installation or or what well I have that book yeah I don't have it with you today but I we have straight a place out of Florida or something there's
other places too but they're pretty what I saw in what I took pictures of they're very serious yeah yeah yeah I know hurricane but yeah so the question is um you know I saw some
of the prices 18,000 10,000 6,000 but is that just the shade and what is the installation cost i guess that's well I a couple of things first of all just doing the shake structure for the basketball court is shortsighted i
mean if if we if we choose something then that something would be around the walking path I I would think you'd want other and having said that I then you come back to trees i mean got a shade
tree yeah and I think that right now we can't definitively put anything down until the court is done not the court the playground is done yeah and then we can figure out what TPW can put in um that they won't get upset because they
have a nice cool area to bring the lawnmowers back and forth and you start adding obstacles because we we discussed that about the walking path years ago and I think one of their complaints was that alongside those um split rail fences that's on that property on there
it's kind of a pain for them so they were they were not keen on the idea of doing a walking thing a couple years ago but that can be taken i can see that yep um and to finish that comment there's also a walking trail that's coming soon
yep uh there's a public meeting on that 4:30 a Thursday coming up oh is this from the open space no this is mass dot okay has an update on I think we get an email from Kristen
uh must be made no there's a it's public meeting on the trail on the trail rail trail or rail trail okay okay yeah i I consider that competition for a measured path around fields in a way yes but in a
way no because we talked about DP20 sorry I just again my brain is not 100% tonight um with Cindy about how great it would be for the seniors to have a safe place to go out and a circle that we can
see people there's an issue somewhere you can see them and then they have a place to use the bathroom a place to get water parking yeah and parking it's so it's simple but it's it's an outdoor mall because you know the ball walk is great it would be wonderful and I I
again I may not live to the point that that actually gets done but I'd love to see that happen in my mind it would be the first thing I I'd put on the to-do next list okay yeah i I remember I don't want to like
cuz that's my baby but I don't want to push it at this point um I think that uh uh next year um that should be our big bite off and something we can that's everyone agrees on it because again I I
I don't want to I don't think you want to vote strong vote no no I just I think that I think Yeah but but any of the elements from you know Yeah it seems like but that that one makes sense yeah
that would be the next thing and then we do everything else we build everything else i mean my little thing is that outside shade area over there for like perhaps classroom or something just kind of a little bit further away but that's just my thought but but it
all starts if you don't have that walking you you don't have that well I know Cindy will be happy so well and more importantly we want Cindy to be here she just did a happy dance um anyways there's that uh what was the other thing
new business so can we all do some research on the shade structure come what are we looking at like because the basketball court and the playground are large structures and these things can be significantly larger we're looking for My original thought like from
discussions was a to shade a seating area like for pickle ball to shade a seating area for the playground not covering yeah no no I think that double checking playground yeah no the covering would be I think it was like an
astrodome and we kind of retracting the roof some of these if you saw some of these it's kind of like an astro you could actually they cover water parks they cover That's why like I saw and when you're like $10,000 I'm like no
that's like Yeah no little area that you can have the people who aren't playing pickle ball well for anybody court there's a seating area for them and then Yep um but the hurricane force winds thing is important in that
area structures that we've put up that are temporary so just a side note which I saw the coolest thing in the entire world i was in London in one of the parks um which is it was amazing they had flat parks and so
the whatever whoever runs the park in that area they basically built two mounds and the mounds would probably be about the size of this table all the way around one here and then one about 100 ft on the other side so it'd be perfect for our fields two mounds and then what
they did was they set up just like like telephone poles a structure that holds a zipline so the the the the structure is is sitting up probably about this high off the ground maybe a little bit lower
and then they have zip line and the kids would just grab it and they would go all the way over to the other one and go back and forth and so they're not you know they're not going 10 ft they're they're going right along the ground but it was just packed with kids and I thought to myself it's just a simple so
just I'm you how many kids did you push out i did i thought about it out of my way yeah that'd be perfect so So are we talking area like a can can someone give
us a dimension so that we can Are we talking 10 by 10 20 by 20 well we had 10 by 10 popup last year so maybe and that covered the picnic table maybe a 20 by 20 yeah 20 by 20 would would fit into that little
square corner okay and then uh but the the the playground's a different issue so can we get real close to the playing fields too that's that's a big issue there i think the best thing to do is
let's get it for those who use the court see if we like the type of product it is y I I I suspicion we will but let's not just in you know get three or four of them and hope that it works well let's
get the one get it in um utilize it see what we like about it what we don't like about it and then take a hard look about if it can fit into and be effective as a playground and or can we put one down uh on the far
side of the field so people could me you know attract people over there to and then utilize that makes sense we're not going to get bulk pricing with two or three no and so the other the way the top lot is set up people could go to the front porch of the fieldhouse to get shade yeah yeah and so one of the things
I was if you guys have ever seen which I have not uh shade structures in other parks um if we can find stuff if if anyone sees a shade structure at a locality uh it's easy enough for me or someone call up the recck director and say "Hey how
much um did it cost and is it efficient?" So because I haven't seen them up so but it you know it'd be nice to be elementary school in my town has them what's that the elementary school in my town has one on their little like what town middleton right outside of
their cafeteria they have one and then over by their playground they have another one and it's like a big metal hole in the middle and a huge Okay cool and do they take it down during Yeah there's no canopy right now yeah they take it down the fall yeah cool all
right um so we'll do our homework again on on shade structures uh new business but we're talking roughly 20 by 20 sorry yeah that sounds excellent i just need something well the way it may be 10 by 20 but roughly 20 yeah cool thanks just
something and it doesn't have to be square no it could be rectangle rectangle triangle be any octagon yeah the thing to keep in mind too is as the sun moves the shade changes and that's you know I'm working with um in
Glouester at the YMCA there they have them in place so that technically the earth's movement sun stays yes any let's move on I have what I need to I don't want to start talking about flat earth but people really have
understand that that moon landing was definitely fake and the world is the earth is flat let's move You know people hear that in one of the public you know when it goes out on YouTube they're going to like they'll they'll ou me and then it just worked it just worked
it worked um all right uh new business additional signage um which we just talked about we agreed on that um does any uh this is this is I'm going over mic mike had done a little bit of research have you found anything more about fees and localities and stuff like
that yeah that's why I put together the but the the pricing update thing did I not see a pricing update thing i sent it around like I gave everybody a sheet like weeks ago okay two weeks ago i'll send it out send it out again and then
we can prioritize the next It's in Google Sheets so you guys I'll send you I'll send you all the link but it it will have to be part of the updated Yep policy which I I think is a like I think if we can get the pricing agreed upon y
as well as the policy agreed upon I think that's a pretty good I would if we can do it in the next two meetings like let's review and then make updates and then a vote in the next one and it goes I think that's a good goal correct yeah and then it goes to the select board for them to approve yeah because then has to
select board for them to approve okay is can we say do you have that as our goal to conclude our you know this term if you will so so the next session July 1 sure i think we do i also think if
if we probably should devote some time to just structure just fee structure and the policy outside of all of the other some of the other stuff can be can be not part of the agenda you can just say and
that's my suggestion that we really focus on the fee structure and the policy coordination of the two speaking of that it's the 14th uh are we going to get into credit for fields closed again
uh we discussed that last time that was a big enough from from the powers um yeah we went through the whole thing there town doesn't do refunds um no two different things refunds and credits are two different things yeah but I I just I we went through it last year and I I
don't want to get into that i don't want and I understand I understand I understand their portion of that concern of it but I also it's an act of god that you know um right it's bringing back to the agenda point I
will send out the the fee structure again yeah I again talking to yeah t administrator that was we discussed Yeah it's a nogo
um consolidation of playing fields field house facility policy we just talked about that and I was like we're this is the part of the night I'm like we're going to make those fields smaller how's that going to work um any anything else i we're sort of
into new business old business update or anything that I miss you go over finances second or third bullet point that Mary was Oh yeah you're right so we have to go back mary um do you have anything on correspondence that you want to talk
about and then fabulous correspondence about a magician oh cool oh that's wonderful so that was really good and then Diane sorry we were chitchatting about the
payment schedule and how we're going to handle that going forward did you want to maybe Yeah I just I think that's a follow up to your last meeting where there was some questions about and so forth um and we had a I think we had a meeting with Mark and so forth and um we
had originally sent Mary the the turnover form for any checks and I had said today we had a check sitting there from you saw her and I said that if there were checks in the box we would be happy to prepare that form so she doesn't have to take the check home fill
out the form and then bring it back um but again I just want to reiterate that the treasur's office is more than willing to help with you know notifying you if there are checks in there but I know you're also checking the box yeah and helping with those turnovers um so I
know that that came up at your last meeting and there was a pretty lengthy discussion about process and so forth so again just reiterating what I was saying to Mary it did make sense for her to take the check go home prepare the form bring it back to turn it over that we would we would prepare the form however
if she got any checks or deposits she would just prepare the form and bring it in when she turned it over to the treasur's office yeah cuz I think I Yeah I talked to it was about something kind of a payment and your name came up a lot and they seem to like you so that's
you say no good deed goes in um can I add my notes can I add my notes to the meeting i think you agreed to contact both Mary and Mike right check showed up there's a check just
in Mary asked for information posted on some form that's the point so in the event that somebody's not here so that if Mike has It's always good to have a backup absolutely yeah well if Mike has an
application then he's waiting for the check aware of it too that just he's aware of it so that he knows that the checks been received okay good job phil you have um And are you Excuse me
yeah do you need a question to ask or we're we're open to um who just come to say hi uh well I was curious about the meeting but Oh cool no I am I have um I a resident of Newbury and I have two kids one in soccer and one lacrosse and I was just kind of curious about the
fields i know it's probably a topic that's getting beaten to death at this point but um you know I would say that the majority of parents are starting to get a little frustrated and that sort of thing and so I was just seeing where you guys were at and did you were you I
don't know if you got a chance to come in the meeting i was at half an hour okay so basically we had discussion earlier um we have we've gone out um and it's there were years that the field's ready to go April 1st um but the last
bunch of years they haven't finished so the soccer organizations moved it up to mid was it mid April the second week of April they said last year they had end of March and then this year it's uh second actually they're looking to uh
look at the cross for uh this coming week the bottom line is we don't make the actual determination of when the fields open for the season that is the obligation and responsibility of the department of public works we work closely with them david and I will walk
the fields and give them a heads up so they're not just running to the field the field conditions can change quickly in a very short period of time so going up today the water when you step on it the water around transparency out there at this time of
the year i just happen to have digged into this deeply pun intended um this is a this is when the grass is is emerging and growing and damage now is longterm damage in the fall there's already been
damaged some people who been playing someone we don't know who maybe it's someone who but there were nets moved onto the field and there's already damage to the field and so I know but what's the what's the the balance it seems like it's pretty high standard for
the I mean I've walked on the field a bunch of times over the last month and two and we're we're about a quarter of the way a third of the way into well not so much soccer but into lacrosse season and two weeks into soccer and you know it's Like why at this point we're paying
taxpayers paying for the fields like we're soccer's only two months long yeah a 10 week season goes by lacrosse is only actually about the same so it is the same yeah so yeah i mean I don't I think the kids are would be too bothered
by shoes getting wet and I get like on the field and that sort of thing but if you walk out there today if you just I mean I have not gone today yeah but if you go out there uh feel free to go out in the uh lacrosse area and you'll see two areas that there were no longer any
grass it's been it's just dirt because people have used that and it stinks but we also we have been contacting DPW to get the okay from them because those are the people that that take care of the fields yeah um we
set up the you know the the idea of having Tre Youth and uh soccer and lacrosse and the other uh soccer team on there um we try to coordinate that but we we can't we can't control the facility that's out of our
bounds so um we're in constant contact with I figured it this is exactly what you No no i'm glad that you asked it's good to know that you guys feel that way that you want some kind of uh input from us um we have you know like I sent out an
email today and I said 'When do you think and they said 'Well maybe a couple days and they said 'But supposed to rain further on the week and it may be to the point that we're at the point where it's actually you know down deep it's been dry so maybe down there that water will go down yeah when I've gone up uh I I
learned through other field maintenance people it's not just a stepping on it but when I dig down deep um you can grab the soil if it's if you can still hold on like it's clay which this isn't but it holds together it's it's not able to
drain so we're getting closer it's going to rain the other part to keep in mind is once they're open for the season we do ask the teams to take a stewardship role and not use it when it's not when it's wet we're not going to say sit back
here and say it's open it's closed it's open it's closed they have to take some responsibility for it as well so we are all anxiously waiting having had kids in the program having coached for 15 years there it stinks when your season doesn't
start we can't use those fields we'd love to see the you know cars parked there and it's a great you know drive by and you see just the all the fields and the kids playing and stuff like that so it kind of stinks right now driving by and just seeing the thing empty but the concern is that if it gets ruined at
this point which you could very easily what's it going to be like you know is it going to be covered what we hear what you're saying is at what point do you say "All right the season's half over how much damage can be done in May uh we have four more we only
have you only have in lacrosse five home games so you don't have that much actual usage and we're playing at other schools on grass so it's not lost on us like we're like okay yeah yeah there's they might
have better drainage or whatever but some of them have just but they're Yeah so yeah i I think that um I'll go out and walk that field again there's there's a there's a a exhilary
field that's a hump and it be perfect for practicing um but we were just talking about that earlier is how to you know say "Hey you can use this practice field." Yeah like 5A and 5B are probably
the little fields in the back that like the three four kids and the one two kids used i haven't walked out there so I have no idea all the time okay that's on a different level though from the main yeah those main ones are you know you walk out there you think that it's lower
then it'd be more saturated but it's I think it has a better drainage angle so yeah whatever however they initially installed them um so there is a again if we say yeah go ahead and use the hump which I have no problem having people use that that that field that is
just rounds down so people have to chase the ball when they go when it goes down the hill but that is um that would be fine we're just concerned about having people go out there and say hey they're playing in that field we should be able to use the other fields i understand the frustration um
that should be a conversation we maybe bring DPW in and have a conversation at what point I mean it at what point is the season over for lack of terms because I know with uh again you
have 10 games five home five away uh we I know with lacrosse we try very hard to have all our first three games away um but the scouting system is very different now and the scheduleuler for
um premier soccer has their own either you find your own field or or not you can't schedule it around so it's a it's a hard balance yeah i was just curious you know and and so I guess the conversation you know we
well I will personally because I have a bunch of things to go over to the TVW with um and I'll see if I can actually talk to James himself and say where's that cut off point you know where do you think that we can is there'll be some damage do you think it will be is it
okay to be able to seat it and have it come back for the summer and be ready for the fall um but you know I You know we they're great fields and everyone loves those fields and they just hate to see them all
that goes into the maintenance all right one field gets chewed up we close them down every year and we know get superseded yeah and it may be enough that I mean these guys know their business and maybe it's something that um you know he'll say yeah you know
let's use two fields allow lacrosse and a soccer field and then we'll switch over to another field leave those two to um see if they'll heal um in the next couple months to be yeah we're canceling
games too that was the other thing yeah it's it's again I will put the call out but I called this morning and I mean I sent an email and they said yeah they would hope in a couple days but then you said it looks like rain so um
so all right is everyone good as far as um Go ahead so I talked about how the trash cans in the bathrooms house are overflowing they're really like little trash cans you keep under your desk yeah um so if you guys want to allocate some
funds I can order them through Amazon okay um um I know I've gotten a a big like a kitchen size trash can about 40 bucks you could probably go a little cheaper than that yeah but if we allocate uh $100 for two cans so I make a motion to allocate $100 for two uh
kitchen size cans maybe with a cover on them do 120 do 120 just 120 uh to have it be 110 i I make a motion to um put forward $120 to two uh trash cans with
lids uh for the bathrooms in the fieldhouse um I second uh any discussion all in favor i All right it's done um tell Zach he's going to meet that all right we got uh this was
April is this April yes it is so it's April 14th um Sio's May 5th believe it or not which is a Monday um there's the 12th the 19th um does anyone have anything
planned i know that Well I mean we could do it here we could do margaritas but I don't know if that's illegal in the state of Massachusetts have a You have to get a permit yeah we'll have to work on that one day one day permit um and then if that happens
they'll definitely throw me together don't forget your own tape oh that's right yeah that's his no I am I am going to send in my my letter to go another another year 12 works for me
um are we doing 12 12 i don't know i'm just ask 12 works for me Mary yes i'm good with 12 Daniel that's fine by me Mark at this point 10 yes yeah on city you're always Okay so uh let's plan on
May 12th at 6:30 yes sounds good and if we could have the agenda maybe be just well address anybody from the public and then the finance and the do the functionary
uh fees and the policies fees and policies yes that'll be the the work the other stuff of um correspondence minutes and treasures report we'll go through but that's basically it all right and if something comes up if there's
something that comes up we'll let Mark get something standing order but other than that it'll just be feed and can we do the June schedule as well and we could always schedule another meeting to finish up any of the
work that's not completed in the May for fees maybe we should do May 5th because isn't May 26 Memorial Day so if we do May 12th we won't have an
option to June 16th that's true if we want to try and get two meetings in in May policies do we need two meetings in May i don't want to but we very well
well the other the other option is if a nonquorum was to gather and work the majority of the document through we've done that before and that way what's presented is um a more finished product instead of
going through line on by line which you've done before and that becomes cumbersome and tedious the word is tedious can we do that offline yes but you can Yeah yeah you can't uh if as long as you don't reach a quorum
number nor is it or does the information get spread out to other members of the committee as a way to avert the uh uh open meeting laws then we can do it so in other words if I would volunteer to do it and Mary we would do it um we would we
would create the the new document highlight any areas of greater concern and then present it to the rest of the board as one piece all together and not send it to people individually unless we send it prior to the meeting
without discussion so that people can have read will have read it but there's no conversation going about it so um are you guys up for a subcommittee with with Mark on this yeah sure you sound very enthusiastic about that
you may all right great you really are you are too i'm telling you right now it's great um so so Mark 12 Yeah mark and Mary and Mike will form a subcommittee to uh
M i like that to do something all right so we still keep them their main May 12th meeting may 12th meeting june meeting may 12th june meeting um I'm game anytime in June
second there's no motion when's prom it's late something it's early May okay but it's not the It's not the Monday it would be on a Monday right it wouldn't be a Monday it
wouldn't be a Monday all right so that's really we are people um good second 6:30 all right so um so I make a motion to have uh let me just write this down uh the first
meeting which would be uh May 12th and the second um meeting would be on June 2nd we all approved on that 6:30 should work 6:30 works fine for me
speaking subcommittees uh I gave you a report on the open space committee Mary and I had gone through their last meeting yes and I'm not really sure what I'm not sure how we'd be involved at this point
their next goal is to get a questionnaire out um hopefully before town meeting or so it would be available town meeting um Mark had commented on the questions i had commented on the questions they tweaked them a little bit
um and um hopefully that gets them forward i don't see us having to go to the next meeting um I'd be willing if they asked to go again but that it was like they had an agenda and it was minute by
minute and finish in an hour and how did that work out well we kind of messed it up a little bit you think i think so but that's all right that but they definitely have they have like 705 and I was very very impressed by
that and they had candy they did have candy and they had water but that's okay but they had their meeting um their agenda by time so five minutes for this five and they candy took my candy all right
um it was impressive that they put the times to it and maybe that's something that we can look at for I I think we did fairly well tonight yeah we definitely did we did this in an hour and well we started late so an hour
and 10 minutes is pretty good yeah it's very good um guess um so we've we've discussed about the next meeting um I think we're good until the next meeting uh I call the meeting um
adjourned at 7:46 uh second on that second sir um in favor let's Let's do