Good evening and welcome to the Newport City Council meeting. Today is Thursday, May 1st, 2025. We'll begin the meeting with the Pledge of Allegiance. I pledge algiance to the flag of the United States of America and to the
republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Will staff please call the role. Council member Schmidt here. Council member Ingamman here. Council member Taylor here. Mayor Elliott here. And council
member Sumar is absent tonight. Thank you. Um, the next item on our agenda is to adopt the agenda. Do I have a motion? I'll make the motion. I'll second. I have a motion from Council Member Schmidt and a second from Council Member Ingramman to adopt the agenda as
presented. All those in favor say I. I. Those opposed. The agenda is adopted. Next on our agenda is public comments. As we have no members of the public uh in the audience tonight, we will move on to the consent agenda. Um the consent agenda. All items are considered to be
routine in nature by the city council and are approved in a single motion. There'll be no separate discussion unless a council member or citizen so requests in which case the item will be removed and considered at the end of the consent agenda. Anything to be removed from the consent. I'll move the consent
agenda. Second. I have a motion from council member Ingamman and a second from council member Taylor to adopt the consent agenda as presented. All those in favor say I. I. Those opposed, the consent agenda is adopted. Next on our agenda is the Washington County
Sheriff's Office report. Sergeant Leot is unable to be with us this evening, so we will move on to the fire chief's report. And we have uh Chief Wy. Good evening, mayor, council members. Um couple quick things here tonight. Just recap of our calls from April. So we had
13 calls in April. um four EMS calls, three accidents. We had one mutual aid out um outbound to Woodbury um midmon in April and then alarm uh illegal burn that type of other calls. So relatively
quiet April which is good and then uh uh midappril we also had uh training on liquid flammable um hazardous materials. So, we had a training company in here and Marathon
was kind enough to provide a tanker truck so we could go through and you look at all the valves and set up on the tanker truck, but it was a um 4-hour class on a Saturday that everybody went through. So, that was really good training. Great. And that's all I had tonight.
Okay. Well, thank you to Marathon for uh Absolutely. sharing the truck. We appreciate a great partnership with them. Yep. Any questions for Chief Wy? Thank you, Chief. Have a good evening. Thank you. Next on our agenda is the engineers report. Um, engineer Herdigan.
Good evening, Mayor, members of the council. Uh, one item for formal consideration. Uh, this is uh involving the Cedar Lane levy breach project. Uh, there's a partial payment application uh that staff is looking for uh council approval. Uh, the project is uh
essentially complete. We're uh just waiting for the grass to grow. Uh the uh the partial payment is in your packet and I just wanted to call attention to a couple items. Uh there were two modifications to the original contract. Uh first being the uh tree clearing. Uh
the contractor that we've used uh several times in the past for doing uh rightaway tree removal for disease purposes or nuisance purposes uh was unable to complete this work. Um unfortunately they uh had fallen pretty ill and uh and couldn't couldn't complete things. So, we had asked the uh
the contractor doing the excavation work to uh to provide us a quote. That quote was for $15,000. Um it was more uh but I guess a similar cost to what we uh uh what our subcontractor was uh preparing to do that for. Uh so given the timing, we did
move forward with that uh with that quote from Fitzgerald. Uh and then the second item was uh hydro seating. So, we had originally planned to distribute any of the fill that came out of the levey across the uh the park um for future
improvements, including a trail. Uh we were planning to seed that area. Um but we thought we we because we were doing this work so quickly into the uh in the or so early in the spring and we knew that the grass was going to take a little while. this uh the hydraulic soil
stabilizer kind of keeps that um the surface a little bit more I guess stabilized so it doesn't erode and then we get gullying around some of the more concentrated flow areas um that uh Fitzgerald again gave us a quote for um
for that work. It was $1.75 a square yard which was very close and very representative to what we've paid for in the past. So, we thought that was fair and we also uh reduced the disturbance area quite a bit by over half. So, then that ultimately saved us some uh um
saved us from going uh too far over. Um the the total amount of work completed to date is about $74,600 or $765. And that's a few hundred less than what we have in our remaining funds from
FEMA. uh which also uh was was pretty convenient for the uh um for the additional work for the clearing and and uh the hydro mulch. Uh I will uh I will preface this by saying that we haven't got final uh quantities from the
contractor yet. We're pretty we're pretty confident in in the quantities that uh public works and and MSA had reviewed. Um but we we haven't got uh the final from from the contractor. So, these numbers might uh we we may get
more um uh quantities in the future that we'll bring to council for consideration. Uh but as of now, uh we feel like we're we're pretty close to the uh to the final construction amount. Uh we will be holding 5% retainage as we do for all of our projects until we get
final restoration. Uh so with the amount completed to date uh less than 5% retainage the total requested amount for this pay payment is $71,26.9. Thank you. And is all of that eligible for reimbursement from FEMA once we pay
it? All of it is eligible less 10% that that the city matches uh as part of that grant. Yes. Great. Any questions for John on this? Uh, I know the administrator sent out some photos of the how the uh dirt from the levy was
spread. It looked really nice. Um, so they did a good job. Yeah, that was uh Matt had kind of walked us through and kind of made a a little bit of a trail alignment and and luckily all the material that or the vast majority of the material we pulled out of the levey
was was good sandy material which will do well for you know future improvements. And the material that wasn't so good, we spread that out in in other areas. And we'll just say that that should grow grass really well. There's a lot of nutrients in there. Yeah. Great. Okay. So, uh do I have a
motion to approve uh partial payment application number one? I'll move. Second. I have a motion from council member Ingamman and a second from council member Schmidt. Any further discussion? All those in favor say I. I. Those opposed. the uh payment is adopted
or approved. Anything else? Couple other updates. We are currently uh advertising the uh 2025 street improvements project. Uh I believe we have seven prime biders that are holding plans. Uh so we're we're hopeful that we'll uh we'll
attract uh um you know at least four or five bids. Um and those bids open a week from Monday on the 12th. And then uh we plan to bring those uh bids for consideration at your uh next meeting in May. So May 15th. Uh at that meeting as
well, we plan to bring the uh construction plans for the sport court uh um renovation and then uh um uh request um request that we go out for bids for that project as well. And that's all I have, but I'm
happy to stand for questions. Any questions for John? We're good. Thank you, John. Next on our agenda is the Superintendent of Public Works report. Uh Matt, good evening, Mayor Elliot and council members. Uh as part of the planned uh
CIP this year, we were going to replace the lighting in our library. And as part of that, I was dealing with Excel and uh the uh center for energy and environment and discovered that we have some pretty good uh rebates out there available for
the replacement of fluorescent lighting and uh updating for efficiency. And so as part of the uh bid process, I decided to throw public works in um since our
building is going on 25 years old. and has some pretty inefficient lighting in it and came back with a bid for um just under $20,000. Um we have 5,000 in the CIP from the library lighting that was
planned. Um, and with all of the Excel rebates that we expect to qualify for, we look at um getting uh around $8,500 uh in that um in rebates and potentially
more with motion sensors and a few other things we're still exploring. Um what I would like to do is uh move money from our equipment CIP uh particularly uh the wood chipper where we saved um almost
$15,000 over what we anticipated by getting a year old um piece of equipment with the same warranty all that and take about 8500 give or take and replace all the lighting at public works. Um the
Excel's uh estimated savings for the public works building was $3,600 a year. So uh it would be under a three-year payback on the efficiency of replacing these fixtures. And the other part is is
that these rebates are going away very soon as fluorescent lighting will become obsolete. So they have no reason to offer rebates to up our efficiency. So, I felt like that was a a great move as far as saving time and energy um you
know, for staff time and uh like you said, electricity at public works. So, um I guess I'd ask for a motion to support moving the funding from the equipment CIP into building CIP and move forward with these uh these
replacements. Okay. Any questions for Matt? uh simple softball like uh usable life on these new ones uh like well over 10 years um before you have to even touch anything. So the other great part is
most of these fixtures are uh at least at public works have a normal 110 plug-in outlet. So if a fixture would fail, we simply go up, unplug it, hang the new one, plug it back in. So you know, no need for an electrician going
forward. And so really kind of trying to simplify our, you know, maintenance at the shop. So, thank you. Y and at the library, I think are they just the plastic rectangle covers? Um, those
there's there's quite the variety there. Uh, there's some uh like ' 60s vintage uh steel ones. There's some newer replacement ones um that are on the bottom of the mezzanine. We would actually retrofit those with LEDs, pull
the ballast out so that um the reliability is there and then um keep that fixture in place because of the um when you when you have a a light against the ceiling tile like that for an extended period of time, you tend to get
a color difference behind the fixture. So if we take it out and you know, most fixtures get smaller. If we take it out, then we've got a band of different color. And so we felt like the the more solid move there was to um retrofit that
existing uh fixture there and then all of the high or suspended ones would be replaced with new fixtures themselves since well they look historic at all in nature to match the No. Okay. you know, there's it's it's tough to tough to get,
you know, retro uh appearance on on lighting and and get any kind of uh performance out of them. So, okay. Okay. Thank you. Other questions for Matt? So, I would uh motion as Matt uh said uh fund transfers as required within the
CIP and I was expending up to $8,500 in CIP funds. I'll make that motion. I'll second. I have a motion from council member Ingamman and a second from council member Schmidt. Any further discussion? All those in favor say I. I.
Those opposed and thank you. Um expenditure is approved. Yes. And then just a couple of updates. We have completed our spring sweeping program and we hope to tomorrow be complete our flushing in the main
portion of town um down in the southwest corner and then we would move up onto like Gulf Wild Ridge and up towards Bailey Meadows. So uh if anyone's noticed lower pressure um you know or dirty water um that's that's the cause
of it. We keep the website updated as far as when we start flushing and that kind of stuff. So, if you ever have a question, feel free to look there, but you're also welcome to call public works and or city hall and ask for an update as well. So, and that's all I have for you this evening. Any questions for
Matt? Okay, moving on to the administration report. Yes, thank you, Mayor Council. I just have one announcement. Um, the city is hosting a free paper shredding event for Newport residents. Um, this event will be on Saturday, May 10th from 10:00
a.m. to noon, um, in our city hall parking lot. Um, the documents will be shredded right on site um, through a company called ShredRight. They have a large truck they're going to have and we are limiting to like five banker boxes per person.
Well, thanks. So, I encourage uh people to look for any um records you have that are sensitive that you'd like to get shredded and you don't want to sheet feed them one at a time through a home shredder. Um this is a nice quick way uh to get this done. So, I hope we have a
good turnout. Yes. Um moving on, we have mayor and council reports. So, just a couple things from the park board uh last week. The um summer family fun night will be on Tuesday, June 3rd from 6:00 to 8:00 PM. This is up at Lovelin Park. For those of you who haven't been
there, that's at 1500 Glenn Road. Um there's games and there's family activities and ice cream, so bring a few dollars. Um you'll get a chance to meet some new neighbors and it's it's just a fun event to get together for. Um we
also have a citizen committee that is working on Pioneer Day. They're going to be making a few changes. Um, normally we've done Pioneer Day on a Sunday. It will be on a Saturday this year, August 9th. And they're going to actually kick off the event on Friday night, August
8th, with a movie in the park at Pioneer Park. And then Saturday morning, they're looking at doing maybe a 5K fun run, the parade, and then activities in Pioneer Park from around noon to 4. If you'd like to volunteer to help out, you can
contact City Hall. Um, email works. and Jill Jill's email works. Um, also uh 651-459-5677 and our offices are open from 8 to 4 Monday through Friday. Um, if you want to participate in the parade or if you are a vendor that's interested
in having a booth at Pioneer Day, you can check our website and there's a a form you can fill out uh to participate in that. So, um, it was a busy meeting. They went over a lot of things, but I think this is the most most relevant uh information for the rest of the public.
Um, council member Ingamman, I have nothing to say. Okay. Council member Taylor. Nothing to report. Council member Schmidt. Nothing to report. Okay. With that then I would take a motion to adjurnn. So move. Second. I have a motion from Council Member Ingamman and a second from Council Member Schmidt.
Any discussion? All those in favor say I. I. Those opposed, we're adjourned. Thanks so much for watching.