Good morning. We'll call the uh city council meeting for Wednesday, October 8th at 8:30 uh to order. Um this is an extension of our previous meeting um from September 30th.
Um first item on the agenda is the 2026 uh road bond appraisal. So I don't know if you want to start Tom or Tom whoever. Okay. 43,500.
Yeah. Sure, may as well. >> Yeah, sure. pretty straightforward. I know we talked about this some last time, just waiting on the numbers, but >> great.
Super. Anyone like to make a motion? >> Make a motion that we accept this, >> Tom. Oh, sorry. >> For the road bound. >> For the road bound. Yes. >> Okay.
>> I'll second. >> Okay. Any discussion? Did you have a question? >> Yes, I do. Tom, um, does the lift station need to be approved at a different meeting because that wasn't a continuation or was it all
part of the appraisal piece? >> Um, all part of the appraisal piece. It was not necessarily um, it was included in in what the council that range that Melinda suggested at the last meeting.
um after we had a meeting last week, she was able to drill down further, which is why you're why you've got these two numbers. So, no, I don't think it needs to be a separate meeting because it was really kind of wrapped up into that whole discussion that got continued to today. >> Do we want to clarify the motion for the
road bond appraisals and for the lift station? You got it. All right. Super. >> Okay. All those in favor? I >> I >> opposed. Okay, motion carries. Um, next item on the agenda is the organizational
structure with the admin, clerk, finance department. Um, we kind of have a uh Baron's head time to read through um the deputy clerk kind of a job descriptions
Maggie put together. And Maggie, correct me if I'm wrong, but this just kind of follows with um the past job description that we've had for um deputy clerk position in the past
with the city. >> You updated it a little bit? >> Yeah, I'll just kind of run through what I did here. We had a deputy city clerk position that I kind of just took their job description and um I did get a four
or five different other cities deputy clerk positions and tried to kind of fine-tune what these duties may entail. I tried to um maybe keep some flexibility not knowing what our structure is. So, I may have taken some
things that the city clerk did, maybe what um the finance specialist did and tried to really kind of hone in on what maybe those duties would be currently and kind of planning for the future on
variety of different structures that you may include. Um I do have one note highlighted here is I don't know how who they're going to take direction from. Um if we want it to I can leave it as the administrator treasurer because that is
the title as of today. Um a lot of the job descriptions that I saw within the deputy clerk because they do take um are included with clerk duties and finance duties that um there was a few of them that said from the administrator and the finance director. So if we're going that
route, however, that position is not created. So I left that kind of highlighted wanting to see where we would be today. But because we do not have a full council, we may not have a new structure here. Um, kind of looking at the pay scale that I included for you
guys as well today. Um, looking at some past positions. Um, our deputy city clerk position at that time was a grade eight and then we did have an administrative assistant at one point in time which was a grade six. I have been
talking with our consultant who does um wage our wage study and he will need a couple days after the job description has been approved to just see where they would fit within our pay scale. So my guess is it would be between a grade six
and a grade eight and then once I get that final approval from them I can work on posting the position. >> Okay. I would say for right now because we don't have a new structure set up that it would just say you know what our current structure is city administrator
clerk. >> Okay. >> Until we get the new structure set and then at that time we could adjust stuff. >> Do you want it to just say administrator treasure? >> Yeah.
>> Okay. Otherwise, any questions from anybody on the description? Yeah, I think it looks good and is in line with um what we had talked about. So, do we need
a formal vote then on this? >> Yes. >> Okay. So, somebody want to make a motion? >> I'll make a motion to accept the job description for the deputy clerk. >> I'll second. >> Okay. Any other discussion? >> Okay. All those in favor? I
>> I opposed. Okay. Um motion carries. So then we can publish that then. >> Yep. Once I get um I do know our consultant is out next week. So, I'm really hoping since we've made
this approval, I'll make this one change, I'll get it sent over to him and hopefully he will be able to give me a paid grade. And then once I have that, I can post it. And hopefully maybe by end of November, we'll have some interviews and some good applicants to
choose from. I'll have to work with staff and maybe councel on interviewing board and things like that if there was a choice decision if somebody wanted to join or be part of that knowing that our department is a short but um I can work
through those fine details in the next coming weeks but yes >> that's what I needed for that >> the only other thing was um to talk about structure but because Jesse and the mayor are gone. I don't know if we want to just kind of postpone that. Um,
we do have a workshop scheduled before the council meeting in October. So, maybe that is an opportunity to maybe put that on the agenda for >> Yeah, that's what I'd say. We just want to put it on the agenda for then and discuss it with everybody >> workshop and hope that everybody is
there so we can continue this discussion to the that meeting. And um I don't know if there's anything else that you need from me in regards to I'll say the organization. I know I provided a lot of information at that
after last meeting or the meeting before and um I'll say the next steps too is to I know you guys have been reviewing the personnel policy and things like that on maybe some suggested changes um that you guys would like to see. I don't know if
you want to talk about that at the workshop as well before the council meeting or if that is something different. >> Yeah, >> also I think that'd be good to have handinhand with that. >> We had talked about that at the
workshop. So >> okay, >> other than that, make a motion to adjurnn. >> Make a motion to adjourn the meeting. >> I'll second. All those in favor? >> I. >> Thank you.