--------- e e e e e um we will officially call the city council workshop for Tuesday March 18th 2025 at 5:00 pm to order um so Amber
I'll turn it over to you awesome um thank you all for being here tonight um we do have several members of the perks commission and attendance so um I want to give a huge shout out to them before we start because they have been here through all of this with me um helping
to um create the plan cultivate the plan and work through all the different different scenarios um so big shout out to the Parks Commission um and thank you all for here okay okay um all right so tonight we
have a pretty jam-packed agenda um we are going to run through a list of several areas within the park system and then we will cycle back through that list um for city council discussion so I'll go through everything give a background on all the different topics
and then we'll go back through um and dive into each category individually um so tonight we are looking for um Council discussion and Direction on these items um just a quick overview on the
park Andre Department uh we have two full-time staff and we hire about 5 to eight seasonal winter staff so we do not hire any summer seasonal um our win staff is for the warming house and Ice maintenance and then the two full-time
positions I will say our jobs are distinctly different um and we're not quite interchangeable program wise we ran 16 different programs in 2024 those programs are supported by over 12 organizations 20 volunteers and then a
couple of them have uh paid instructors and then I teach some of them as well systemwide this facilities we oversee um we have four different parks comprising of about 40 acres we see oversee City Park pocket Park nisell
Lake Park in Between the Lakes Park and then trails are pretty new to us um we have three and a half miles of pave Trail and then two miles of crush concrete Trail um with the next half mile of the goly trail to be constructed
this summer um so all of those trails are within the last two two years um so they're very new to the park system and then the other facility we oversee is the Nisswa Community
Center um and that is where we're going to start tonight so the community center um what we're doing here tonight our goal is to get direction on the scope of work for upcoming improvements to ensure the updates align with the desired Direction in the community center so the community center was not discussed um
much in the Parks master plan the location was about the only thing that was discussed but not so much the operation or the direction um uses of the community center so taking the opportunity here and now to um have a moment to discuss those things and uh
kind of get some direction on how we see that going to make sure the improvements align with that direction uh for 2024 the use of the community center we had 140 classes and programs those are all through nisell Park and wreck and then there was 97
nonprofit events there 37 parties and 10 weddings the parties and the weddings are slightly elevated from previous years um so that's a good indicator um that hopefully we're trending in an upward Direction but the primary use of
the building is Park and wreck programs and nonprofit use a quick snapshot of the budget um for 2025 our projected rent is about 177,000 with another 6,000 coming in
donations we transfer 25,000 from other funds and that's primarily to help offset some of the capital reserve and the Capital Improvements that will be needed with the facility and then the list that we're going to kind of focus on tonight um
open to additions and subtractions trying to find a way to draw the line somewhere um but coming with the capital Improvement plan areas that we're looking at updates to are the flooring bathrooms um windows and shades staining the exterior and then a couple others
coming down the pipeline could be the LED lights and then the parking lot will be included on the 27 road Bond um so there's certainly more things that could be done there but based off of um remaining life and then areas that
could just use a little um refresh uh this is kind of the list that we've been working off of for upcoming improvements the reason I'm bringing the to you this this to you now um we do start renting out and reserving the community center over a year in advance so we're already
renting 2026 um some of these improvements would impact the ability to rent it and so just trying to get a scope of scope of work um in advance to be able to start scheduling rentals and the timeline of that um with this we're looking at
utilizing the capital reserve currently it has a fund balance of 150,000 and that does come through the levy and the transfer from other funds do you know what the cost roughly would be for the recommended Improvement
um what we've been using on the capital Improvement plan is approximately for this list about 880,000 um certainly would need to get more accurate pricing on that so I'd say 75 to 90 100 depending
on the level involved do you have any dates like for instance when was the last time the carpet was changed out there the carpet um the laminate you know stuff like that yep the the laminate flooring
so for lack of a better term I'm just calling it laminate for the dance floor in the hallway um I was told that was done in 2013 and then the carpet um was scheduled for this year it's holding up
so we're pushing it out a little bit further um and so I think that is would make for about a 12year replacement cycle on the carpet um when it comes to the bathrooms like the sinks and the mirrors we're doing some minor repairs the
mirrors are kind of chipped around the corners things like that um getting a more accessible vanity within the women's bathroom um are some of the things that we're looking at and I don't have the date of the last stain um but
that was with all Park facilities I don't know that one off the top of my head but that was on an eight-year cycle okay so that's the high level overview on the community center we're going to go on to City Park like I said we're going to run through all of this and then cycle back um city park so our
goal tonight here looking at Direction on an interm plan for the existing infrastructure as well as Direction on funding sources and any related action items to implement the park Improvement plan so we are not looking at the elements of the plan tonight we're
looking at how to implement the plan I'm going to go on a deeper dive here um walk you down memory lane on City Park um and some of the things that have transpired over the last four years um
so I actually started here in October of 2020 as my first hockey season um we noticed some issues the refrigeration was already inoperable at that time and then noticing other things like
with the lights we began to look at repair costs um the lights to retrofit them were estimated at 35 to 50,000 and to get the refrigeration system operable again was close to $10,000 we then moved on to do a
feasibility study to look at what the replacement cost would be so we had the repair costs looking at replacement costs based on the scope of work it could have been anywhere from a million to replace what we had to 5 half million depending on what operation we wanted to
move forward with from there um we took a deeper look into the entire park and that's when we began uh the Park's master plan so through that process there's a lot of different steps highlighted here so we
began with a survey in 2022 which led to the development of uh three different Concept Designs um those Concept Designs were brought to the community to see what people liked what they didn't like they were distinctly different in order to elicit
feedback um from there we took the best of all the plans and morphed them into a preferred design and that's what was adopted February 2023 in the Parks master plan we took that made some graphic renderings began working through our
next steps we had another Council planning workshop in October of 23 and that's when we established the niswa enrichment fund that fund is um was created to house all the donations for the park improvements and just general
improvements for nisah um in May of 2024 is when we kind of initiated kind of the fundraising efforts um at that time the direction from Council was
that uh Park improvements were going to be funded from donation so that there's no money allocated towards Improvement M ments the direction was to get donations the Parks Commission worked to divide out the plan
into two phases and identified a fundraising goal of $600,000 for phase one which included the playground and the pickle ball with that um City Council in August of 2024 approved us doing some site
planning work um to get a little further detail and then in November they completed the existing conditions survey as well as we did the RFP for the playground design and so now here we are in March we have reviewed an initial playground design and uh circling back
to get more direction again taking a deeper dive this is all in the Park's master plan um the community survey results we had over 200 respondents the um amenities use most are the trails and the playgrounds and the desired amenities were a
swimming beach a splash pad and then pickle ball quartz and then the top used amenity in the winter is informal skating and pickup hockey um so we really tried to incorporate those into the concept designs knowing that that's
where the community's desire was um so like I said we had three Concept Designs all distinctly different to elicit feedback from there we had had a few different open houses um it was all
available online we compiled the feedback um looked at the budget looked at the existing infrastructure and kind of created this midlevel plan from there we ended up with the preferred concept that is in the master
plan and divided it out into two phases um so like I said the pickle ball and the play ground were phase one the cost estimate for that was about just shive 1.2 million phase two included basically everything else on the southern side of
the Ring the park um so that's the parking lot the warming house um maintenance garage the plaza area and that's estimated at about 8.5 million currently through the master planning process they estimated we already have 7
million in existing infrastructure so when we say 10 million it's sounds like a lot we already have 7 million of that currently in the park um so we had that fundraising goal
of 600,000 by February 1st 2025 we did not reach that fundraising goal so that's in part why we're circling back we need to regroup and um figure out some of our next steps here with the master plan we did do an
infrastructure assessment in your memo I did highlight uh that the hockey rink in the playgrounds are nearing the end of their useful life um this infrastructure assess assessment looked at the existing conditions whether it's replaced repaired new things like that if it's a
short-term long-term and then potential funding sources um so at that time it was still the hockey rink in the playgrounds that has not changed um a year and a half later those are still the most immediate
needs to take a deeper dive into the hockey rink um there's a lot of elements within that to consider um so we have the lighting I did go out this winter take and took some measurements of what the lights were reading they all measure
low um it's our understanding that replacement bulbs are no longer available and then again in 2021 when I looked at uh retrofitting the lights is about 35 to 50,000 for the
Rings uh the chiller system or refrigeration system whatever you want to call it uh in 2021 the estimated cost to repair it was just shy of $10,000 um I have recently also looked into what it would cost to remove the
freon and the glycol within the system um that's a harder number to pinpoint because they just don't know the volume that's currently in in there and so they're estimating about 8 to 10,000 for the removal of that so again the chiller system has been inoperable since
2020 when we're looking at the concrete um we have been doing some patching um so there's a lot of areas that are breaking concrete sluffing off and we have actually gotten all the way down to tubing um which is where the the fron
and the glycol are and then the Zamboni I believe it's a 79 um 1979 and we're putting about $1,500 of repairs into it every year so zambonis can last a very long time um
with its age there's a lot of parts that aren't made for it anymore so when I said the hockey rink there's multiple areas um you pick one it doesn't solve all the problems so I just wanted to kind of highlight um what we're experiencing with each different
system within the hockey rink and then to touch a little bit on the park financials we have the capital reserve that's for all of our Park infrastructure and Equipment um that is funded through the levy and it currently has a balance of
208,000 Park dedication funds it's uh for the acquisition and development or Improvement of parks and Facilities um that has a fund balance of 96,000 and that is received through Planning and Zoning for development we have a make nice for the
ice fund that is um was earmarked for the outdoor rinks it was received from private donations and has about 120,000 within that and then as I mentioned earlier the Nisan enrichment fund which was newly created in the fall of
2023 um to kind of house the donations for this project has a balance of 36,000 so that's the existing funds that could potentially be utilized um but yeah looking for again further
Direction here I'll cycle back to everything um I did run through some of this with the Parks Commission right now we're kind of at a place where um we need to keep the park safe and we don't want to have a gap in
amenities we don't want to lose the ameni if we we don't want to pull it out and have it sit there vacant for years while we're trying to figure it out so that's where the interim plan comes in trying to figure that out um so trying to keep it safe and not lose amenities
for the community all right still with me yeah okay go Trail um this one's exciting um in your packet for tonight at the regular council meeting you guys have a lot of information regarding the bids um
and everything for this summer um the bids came in very favorable for this project so the potential is there to have remaining funds and so tonight I'm here asking you how we might want to
use those extra funds should we have them um looking at the bid plus Construction Services and all of that even with a con contingency Factor in there's still a likelihood there's extra money um with the grant it does have to
align with the goic trails master plan in that scope of work um and so when I reached out to Greater Minnesota regional parks and trails these were some of the potential options um so far in talking with friends of niss Lake
Park and the Parks Commission um the most favorable one is to add a vault toilet much like we did at Between the Lakes Park as well as Paving a trail down into the park to access the toilet um so kind of building it out a little more as a trail head um I think there
would still be potential if we wanted to address any Ada that are or drainage that are existing on the trail as well as some trail amenities um kiosks bike repair stations things like that um I don't think there was much of an
appetite for adding a parking lot um and then bike equip equipment or like equipment for bike programming um that would actually have a more longterm ongoing maintenance and Staffing
requirement um so definitely a good problem to have here um we'll cycle back through and just kind of discuss this further and how we might want to use those funds uh should we have them reason I'm asking
now is if we need to do any additional plans um um in Timeline to order anything bid anything the grant expires June 30th of next year so our window is short and then last on our list for
tonight is pocket park um for those that don't know what pocket park is that is the area outside the tunnel by big ax and Ganley is there going um under 371 and
I did ask about the that area being used for the grant funds and it is not allowed so um they don't consider that applicable for the go Lake Trail um but tonight just trying to get an
update on um scope of work timeline Direction on this originally October 15th um Tom and I presented a conditions report of pocket park to city council there was some interim solutions that were enacted and then it was going to be
a part of uh the downtown master plan which has paused and shifted and so I just want to take the opportunity tonight to revisit the topic and get any additional um Direction previously we talked about um
the retaining roll and pavers but that's uh again to talk about the scope of work and a timeline that Council would like to see so that's what I have and we will cycle back through I
will go back up to the community center um again our goal here is looking for direction on the scope of work to ensure updates align with the desired direction of the community center since we haven't talked a lot about that I need some lead time um because of the rental and the rental component of it
and our thought process on um the contracts for the r rentals would be updated post renov renovation we didn't want to update it and update it um and so throwing it over to you guys for
discussion um one question I have if you go back to that Financial sheet for the community center so do we charge a different amount for nonprofits versus like a wedding or an event yes currently nonprofits Monday through Thursday are
no charge okay if they typically that's not what a wedding is um and then weekends it's a 50% discount for the nonprofits for the nonprofits okay and do we feel because I'm assuming there's a seasonality as
well like when it's more booked versus when it's not yeah of from your lens what when the timeline would be to actually undergo all the repairs that are being brought forward yeah it it does fluctuate a little bit each year um
these past couple years October November have been very busy um so right now like March is pretty open April potentially um and then obviously the closer we get into summer that's a
lot more graduation parties and things like that right now it's mostly birthday parties and you know Christmas party or something like that so then we'd be looking at 2026 for repairs potentially spring of 26 would be the earliest okay
and then another question I have on that is you know we've been there so we know there's does need to be some improvements made do we think that could help us boost our activity usage and maybe the you know fees that come with
it like more weddings or maybe more events because it then becomes a more attractive facility or are we still kind of hindered by Staffing and limitations on that I'd say there's definitely limitations on what we are capable of
handling I do think some upgrades um you know especially cosmetic upgrades would help justify a price increase in a lot of ways um I'll say because we are so flexible with the space and the way it runs um we're
definitely not in competition with the grand use the nature links like that's not not the group The clientele that we're going for but I do think there's room um to increase rates the Parks Commission discussed that as well um just some different ways we could look
at it and um I think the updates would help support that and Mark you must have input you know because you're the liais on and are really entrenched in all the parks as well well I think it would be a good thing for the community
center if because we're getting back on track or on track with uh the rental of the community center I think if we did the upgrades which we have listed here it would um in my opinion it would increase
the amount of activity there I think that would be money well spent um and we can go from there I mean at that point if it is is we can look at uh the commission can look at the
rates um if they want to move them up that's about it say it's definitely a challenge to find a stopping point and so this is my preliminary run at it um I think further
investigation if there is a any required or necessary repairs for the function of the building um otherwise I think a lot of it is just cosmetic like doors don't match and trims are different and put I would put the bathrooms a
little bit more than just cosmetic we we had yeah we've had a couple of issues but right I the one question I have is is like the shades I'm sure you get the shades you or Public Works can put them in the staining of
the building is that done by Public Works um my understanding is that it was outsourced last time because it was all Park infrastructure so it was the garages the warming house and the community
center so all those are coming du too Joe do you have something yeah sever I guess several things on the building you know the staining and stuff done every 10 years the siding is currently 20 we know how
old 20 some years 20 yeah I I think it's roughly around 23 years old maybe um I guess at this point in just passing the building I would before we go and say yeah let's
get a painting contract you're out to Su stain it with the age of it too go okay we're going to run this out three more years and then switch it out to like a smart side or something that has a 30 40y year life on it because we're ending the life cycle of
the siding that's on there anyhow so rather than just dumping more in more into it you know painting it this year next year and then three years replacing it do we just let it go three years save that money and you know look at a bigger project that would be specifically with
that um kind of same thing with the bathrooms you know just being in there they do need to be remodeled update there's just some poor designs with it you know um underneath the jals in the men's room there's like the furnace mat
stuff like that it's just you know it's probably more of a remodel project than a facade project so I think that I think once we got into that that would be a bigger scope of work but maybe trying to
combine these up the carpet you know like you said it's in Fairly good condition um I'm not sure how often we have it you know professionally cleaned or bring over a cleaning machine but that would be done but as far as like even all the work that we're talking
about doing it I don't know how much more we can increase the value as far as costing it because we're not increasing the capacity size with the number of people can hold anything like that changing out any actual amenities with it so I
think you know I I would say that we're just more repairing and upkeeping the building um the concrete out front is another thing um that in the next couple of years because of the salt usage I would say would probably be a
high level repair but maybe it'd be the sort of thing much like we did this building to plan a walk around with all of us maybe come up with a kind of a comprehensive plan because like you said I think I think it could be a bigger can
of worms than maybe what currently know and just kind of you know that would be my intake yeah to touch on some of that um like windows are not on this list if you know if that makes sense um again some of the bathroom stuff there are
things like with the design 8 things like that that it could open up a bigger can um concrete out front whether that's with the road project different project this project there's yeah there's a lot um
could make it bigger but yeah Joe one of the things I was thinking is would it be worthy of um like the gordian process that was done here if that's a way that we want to investigate that and sharpen up um the pencil and the scope of work I
would say that right now I I don't know that we need to spend upfront money to go to that far I would say a walkth through with us and Tom you know get Tom over there and kind of put this together that way
um um we can start to get preliminary numbers and budgets and kind of look at the life cycle of some of this stuff um I I think on the front end we should do some work without paying an outside company to help us with that first
because we can at least get closer B Park numbers you know with utilizing Tom so the the other thing too is the roof I mean are there any problems with the roof right now and I think that was repaired in the storm damage of 16 right
when that hail goes through we'd have to ask Tom but as I recall they just I I remember them doing it in the last handful of years with storm damage stuff yeah it's a metal roof and it was one of the corners was repaired I don't know the whole scope of work but the
northeast corner um took a tree so yeah there's um a lot of different things um to look at there and I do think it needs a more thorough investigation um this is kind of the list of notes that I have based off talking to different maintenance and
different quotes I've seen over the years um well I think if if we want to do a walk through with Tom and look at it and say the the sooner the better I mean let's not put it off um let's do it in
April yeah so the sooner the better and then that way we can plan it's like no let's just live with this for two years because we're going to figure out how to get money for it and do a bigger project and just the facade yeah and to the
point of the size of the building and the capacity is not increasing I think a lot more of the rates due to inflationary right than anything else but I don't you know like when we did the building walk around City Hall I
mean how long did that take yeah we did it we did it and now we're getting it done that took what I can't remember when we did the first walk through 23 well yeah but that had to do more
with you know the willingness of everyone to move ahead with this project right I mean this project sat here for 20 years but we have a whole different Council that's not going to let the buildings deteriorate for 20 years before we fix it so I think that's the biggest difference right
now yeah I would say I think if we do agree to do the walk around in early April or whatever time we do it but it shouldn't delay much longer that we all have to be committed to driving forward a a timeline and a
plan okay so looking at a walk through city council have Tom um April potentially may but sooner the better I I would I would say April April first week hopefully just coordinate with Tom see
when you guys can come up with one send it out I'll say um Tom is very helpful but he also doesn't oversee the facility so if there's specific information that we need to try to find um I'll work with him but if
there's other items that you guys have particular interest in um I can try and find last time it was touched so I know the one thing that you'd have to look at is the ADA compliance with the bathroom especially with the U
height of the sinks um yeah that could be a bigger project there right um that's the only thing I can think of right now okay um Jesse or Bruce do you have
anything no okay Bruce I'm good okay um the city par Park next yeah okay City Park um so the community center is within city park though we did not talk about the community center as
part of the master plan necessarily um so goals here again to remind everyone we're looking at kind of an interm plan as well as how to fund the city park Improvement um so I have a couple bits of supplementary information for you
guys about you guys all okay so you guys in your packet you had a couple of different um kind of questions posed to you um talking about
the direction of the hockey ring specifically um needing an interterm plan on that incl and that would include the impacts to seasonal staff and Recreation so that's heavily tied to the budget scenarios that are coming up as
well um and so looking at the rink and an interm Solution that's the first page on that document there um just a proposed plan um just something to work off of you can
give some feedback to it um also looking at the consideration of the removal of the freon and the glycol and then subsequently the refrigeration equipment within the garage um so on that plan um it kind of has all the different elements that we
talked about within the phases of um the park Improvement mostly it's keeping the operation the same the goal was to not lose amenity okay it keeps the playground it keeps the existing pickle ball courts and it
allows the opportunity to flood the rink um it would we would keep up on General minor maintenance um removal if necessary especially with the playground
equipment um and then when we get to the winter operation if the but money is there to staff the warming house and offer maintenance services um as well as how we would run
programs so right now we run youth hockey as well as Adult Hockey um the second page of that document shows the lighting measurements that I took so to go through that one um just a
little bit there's on the hockey rink um um each light has three arms on it with five bulbs in each on the skating rink there's two arms with four bulbs so you can see
which ones have are fully lit as well as which ones have some bulbs out um I went out there one night did some reading so there's a margin of air it's me walking around with a light reading tool um
for recreational hockey my research is showing that you should have 20 to 30 foot candles and on the hockey rink we are measuring between three well one to
four so it is underlit um and like I said it's our understanding that bulbs are no longer available and uh talking with maintenance I think the best it was ever
lit was at 10 foot candles so do both of the rinks use the same bulbs yes so in reality we could take some of the bulbs out of the side rink for the time being and move them
over to the to the hockey rank you could there is one arm on the southwest corner that has never worked properly currently has no light no lights working on it um I know
two of you have seen it at night and played there kids have played there um so it's definitely a challenge with the existing infrastructure to get that to where it needs to
be um and so looking at this interim plan you have an opportunity within the operation with warming heal staff and then how we schedule or not schedule hockey programs to deal with this I
think it the rank can still be flooded um and the other items more tied to um the safety and how we want to deal with that and the budget for staff well I don't think we've used the cooling
system in what five six years maybe more um my recommendation is to get the gly call out get get the chilling system out I know that uh Public Works I think said that they would be able to remove the equipment out of the U uh uh the garage
and then uh scrap it yes um uh because of talking to people in the industry if there are leaks in the pipes it's best to find them now because it's environmental issue so that's why I think the push was to let's
get the glycol free on out get that out uh scrap the have Public Works scrap the uh system itself um that way we'd be able to use the rink uh repair the concrete you know patch it as
needed um because I mean that's what we've been doing for many years now it's just freezing not using CH system I say get rid of that
oh and that you said that it was at the southwest corner of the hockey rank those five lights have never really worked right correct correct has anybody ever looked at those uh Public Works could take you down the history of what they've done
okay get lit pucks wa neon Puck you do have you do have some glowin the dark but I think outside the box a little bit yeah we we used to paint
them pond hockey on the actual Pond what was the cost Associated rough lean to remove the 8 to 10,000 8 to 10 yeah that that all depends on how many gallons are actually in there and they can't guesstimate it it wouldn't be
known until they take it out I I guess one one thing that I might recommend you know as an interm thing with the lights is maybe look at one of
the um portable light towers a lot of times you see them alongside the road mot projects it can set up a tower light up a whole area um that is probably you know I don't know what one of those costs off the cuff but that is probably something that
um can be utilized throughout the city for several different events you know in case of an emergency more of a public safety thing you know Public Works could use I know the fire department could sure utilize that at different points but is an interterm thing so we're not
spending the money on lights that we're going to take down throw away or whatever um to spend some money on something that we can utilize throughout the city um on one of those light towers is everyone familiar with what I'm talking about one of those mobile units light PL do you
know what those cost Jesse 10 grand 10 grand yeah 10 to 15 depending on what you want so a couple of those we'd still be way underneath the $50,000 budget plus we'd have a usable piece of equipment Citywide to use because this
is only used you know when you actually count the the number of days that it's used it's pretty minimal but um that would be an asset versus throwing money away to the city to do the lights in the interm time where would you get the I mean if we use it Citywide that we
should come out of the city funds and not just the park F yeah I'm just saying you know that but I agree with that that would that seems like that would be a pretty practical option for some of the lights meaning you know hey this one's out that one's out you know pretty
functional M or you know an inter term things anybody else I mean when we go play for pickle pond hockey league it's not really noticeable I mean I've never heard any of the guys or GS that come out there and play have any remarks to it it's
flooded enough when it's dark out the lightwise it floods the rink enough where you're able to track a puck it's not it's not too big of a difficulty so I guess if we're if there's a certain standard or under that standard is the city okay
continuing with that operation at least for organized programming yeah I mean same thing when my boys play out dur in the you know in the program that you put on or whatever I've never heard the coaches or anything comment that it's too dark to see you
know you want by opinion on the matter I would say it's okay for the time being right I don't want to Trump a plan but in the event that we are going to be doing a full-blown replacement of that rink saving any dollar yeah so in terms
of the um interm plan here there is no comment on what to do with the lighting specifically um the goal would be to still run the operation if there was an impact with the lighting um any safety concern there
which it appears that there's not a concern um and then also the budgetary standpoint of continuing the warming house operation so like that's coming down next month just to warn you now that that's one area if we're looking at a
reduction that could be one service that would potentially be lost which would affect our ability to light the rink and run programs as they've previously been run um so the goal here is not to get rid of
the rink in the flooding operation this winter we would still look to flood it the proposal here is to remove the glycol and the freon and subsequently the refrigeration equipment and have more space in the garages um and that's
what's on your list in front of you so if you guys are good with the lights as is or looking into the temporary portable that was another idea that I had um can certainly get priced on that and get back to you guys yeah I don't think it's bad idea to
get pricing in case one goes I think we would know but you know does anyone else have feedback on um the removal of the freon and guol take it out yeah it's something that needs to be
removed so I don't know so you would take it out in the fall potentially that's yeah uh that's when I would say maintenance has a little more flexibility to address it how bad how bad is the concrete for on the rink
itself there's a lot of patching does it complicate the floting process no but on the North End is where a substantial amount is right at the boards and we do lose water and as you know the North End melts because of the sun um and then so it's not as good of
concrete so there's cracks and it seeps out quicker so no we can still flood it that's not a problem but between the cracks and the sun it just go fter but the approach on the concrete would do surface layer patching to make it yeah
spot patching so not even a full coat just spot patching and you have to drain the freon and the glycol to be able to do that no I'm just saying it's been inoperable and we don't know the condition of the TU being underneath and so if there is a
leak and it which we don't know if it's seeping into the ground it'd be better to address it sooner than later if we're not going to bring this refrigeration system back to life you want to bring this refrigeration system back to life that's not part of the plan you can't I don't
well in 2021 it they estimated $10,000 just a Band-Aid it I mean if you would have taken it the last two seasons right even the pickle pond hockey league was cut short MH like yeah this year was the first full season we had in two
years so maybe a misunderstanding to repair the refrigeration unit was a cost of 10 grand or to remove the glycol and disband it was 10 grand yes and yes both are correct so to repair it in 2021 was
estimated at about $10,000 I don't know what the cost is here in 2025 and then to remove the freon and glycol would be about the same price we're GNA have to remove that free on and glycol anyway at some point right
correct to do the Park yeah so right to do what to it to initiate the park Improvement plan it's would be removed there there have been repairs to the chilling system system over the years so it's like a 5,000 here 8,000
there and so it's like do you want to continue down that path of throwing every couple years in there um also if they do repair it it's not guaranteed it will last yeah very long um and Consulting with somebody
that does this kind of work um they said with the with the cracking of the cement may not have affected the the tubing the chiller system hasn't worked
that they would if they were in that situation drain the glycol because if let's say you don't you repair it you keep the glycol in there and there is a leak and then when we go to pull up the everything you
know you can have issues and they're suggesting or as they said it's best to do it now so that if there is a small leak it doesn't get to be a bigger leak does that make sense oh yeah it makes sense but still way back in you know
21 a $10,000 repair is still a lot cheaper than 8.5 million so it's the process of repairing right the refrigeration system is it is it not conduit underneath the concrete or encase within the concrete
so I mean that is that's serious work to do any sort of repair how are you gonna right find it yeah generally what they do is they pressure test they and but but that's my point I mean if we're talking here of so so like if they pressure test
it and it's not holding what it should well then they've got to they can figure out where it's leaking the pressure under what's that they can figure out where a fluid's draining that's what they they can they can they can have
a an approximate area of where it's leaking where where where it's not holding pressure it doesn't say that that's exactly where it is so then you've got to rip up the concrete which takes up the piping then you've got to repair their piping then you got to put in the
concrete that's if if they're in the right area usually that's why they over extend the area that they're going to dig out well was the last numbers that we got including the contingency for a replacement
rink uh it depended on the scope um they said to replace what we have was going to be a million dollars um a million to replace what we have right and then you start looking at what you need because the skating ring boards are gone so kind of if you're putting in the
same location a different location if you can reuse any of the existing um a rof a no rough insole at that time when we kind of put in our our little mini wish list together it was about three and a half million and that was with like adding
things like the roof Y and that and so the difference from that three and a half million to what's in the park plan the park plan includes that entire Plaza area it's a new warming house it's a new bathroom facility it's the maintenance garage it's the tables the bleachers the
scoreboard it's the lights it's the parking lot and so and then it's a lot of Professional Service right so that's why the difference of the three and a half at what they projected at that time to the 8 and a half because it's a lot more encompassing of supporting and
surrounding infrastructure well essentially going back to them the freon and the glycol side we're going to have to drain that anyway so the suggestion is just do it now in the event that it is leaking yes but it will never be repaired in its
current state that it's in with that current R I should say with the current rink when last I investigated it was going to be a $10,000 repair and no guarantee of how long it will run I mean if we have to do it anyway
why not do it just do it yeah it okay so what I'm hearing for the interm plan we can run the operations pretty much as normal with flooding the rink just keeping up on maintenance with the playground keeping the pickle ball courts as we have them um look into
portable lighting find out what that costs and then um go through a few more additional fact findings on the removal of the glycol and Bon and we'll bring that back
okay um can we talk about the fundraising Qui yes that's my second half of this part so because you had mentioned I was trying to write it we were talking you had said a reserve fund has 28 roughly a park dedication fund
has 96 nice to the ice has 120 and then the niswa enrichment fund which that's the one where where the goal was 600,000 correct but it's at 36,000 correct okay think 20,000 of that is
from the city oh okay um okay so with because the city park is obviously the biggest expense right and if the money so questions I had when you were talking so that fund that the goal was
600,000 was that amount 600 set because we were considering like a grant or some matching funds or something corre to get there to get that yes so that was um the goal was to raise 600,000 through the Nisswa enrichment fund that 600,000
would have then been used as matching dollars for a DNR Grant oh okay um that Grant was 350,000 and there's a couple other grants that we know exist um but in order to piece it all together to cover the full cost
um we put the goal at 600,000 so who's in charge of the niswa enrichment fund so Jenny's the it belongs to the city so it's a city account essentially but is there someone like actively you know fundraising
fundraising for it is there a board of directors for it are there people like is there a plan around it no so when we look at what has been done um so the direction was to fund the improvements through donation one of the greatest
hurdles is that staff only has limited capabilities in terms of fundraising um so I think if we wanted a committee or a board or something of that nature um I think we should look at what's allowable um just to get clarification
on what everybody what my role is what this other entity would do um and go from there um and yes so this whole kind of first year was mostly just a little bit of
Education hopefully there's word a m some organic Grassroots efforts um but nothing really came to fruition from it yeah I think now we're looking at what's our next step what's our plan um looking if there is a fundraising committee and what's allowable or not not allowable um
when we started this process local option sales tax which is a question here in your packet um that was one of the primary um funding mechanisms usually parks have done very well um to
receive the funds from uh sales tax as you guys know there's a moratorium currently expiring this year and so there's different language com forward with that um but that's a the Endeavor it does go to public vote which would
likely be a 2026 election cycle um so those are kind of the two two main topics that I put in your packet whether if we want to pursue local option sales tax that does go to a public vote they if it everything did go
forward the public has the ultimate say on it um and then what what a fundraising plan program consultant committee if there's desire for any of those I feel like the one you know that
I had shared with Mark with you and Amber in when we met is if we had a fundraising strategy right and put together like a brochure with like here's the vision here's what your money would go towards get some folks involved whether it's people from the commission
or people in the community that have a passion for it or want to get involved and we go and start setting up meetings and try trying to try to raise money right and see if that that yields anything but I feel like we have to set up that structure somehow first to try
it the local option sales tax like I personally just I'm against all taxes but that aside we can't that won't go anywhere anyway until like you said November 26 so that's almost two years away unless we just want to be sitting here for the next two years would there
not be an option to try to see if we can't get this fundraising committee off the ground and set you know quarters goals and just get out there and I do think the two can happen simultaneously um because if you were
going to go and pursue the sales tax there's a lot of Community Education that you would want to do right it's for a public vote we'd want to make sure that we're putting the information out there that we have all the information that we need so people can vote educated
um and so we wouldn't just wait two two years and put it on a ballot and check yes or no there's a lot of work that would start now through legis currently the last process included going through legislation we don't know what this will
be moving forward but there will be steps that we would need to take now um in order to enact that that path as well as fundraising and a type of brochure educational information whatever you want to call it put a package together
um I think it would still be advised to find out what our particular roles are in it and then if we need to Outsource that somehow yeah no so also you know myself I'm
against the sales tax too I don't I don't want to go down that Avenue myself but what we have here is you know and and I brought this up before you know that we need a marketing plan so what we have a what we have here is we have a
goal with without any process put in place any like Jennifer said funding mechanism way to go about raising money and and raising the type of money um that we're looking at we need a strategic plan somebody that help us do
this there are professional people out there that just deal with fundraising um I know this it's what my brother does on a on a much bigger level and so what we've got to do you know I wrote down the why and the what why did
we miss the goal so that's the question why out there you know and we we got to start asking the why questions why did we miss it well we missed it because we didn't have Staffing well you know if we don't have Staffing why what's the priority of the Staffing why you know
and get down to then the what you know the problem so then we can actually build a goal where we can track it set monthly things put all sorts of different funding mechanisms in place because at the end of the day we do live
in niswa here um our biggest asset are the people in the town we are in a affluent Community um last time there was a big um fundraiser done you know I don't know if that board is still hanging over there there's names and
people on that on that board that equal over what we're doing simply um you know basic thing a lot of those names to live in town hey last time you gave to the park phone call would you consider
giving to the park this time I would say just very basic 101 Grassroots fundraising efforts that need to be put in place because um yeah I think that I
I think that that full 8.5 million is completely doable in our town in our area um fundraising money but we have to have the right plan in place the right people if we don't have the right staff here we need to
look into that we need to talk about that but that does exist out there and this isn't an unreasonable goal to have we just need to put the right stuff in place and if that starts here at the council having I
think that starts here tonight well yeah and I mean why didn't it happen why staff have limited availability to do these education outreaches we have constraints on actual
fundraising the feedback we've heard from the community we don't have a timeline that's why a lot of people didn't donate because there wasn't a timeline so I think helping Define some of these things and putting that plan together starts here tonight so what those next steps would be to put that
plan together that you're talking about yeah so that's the feedback I'm looking for you know it's you know it's common out there like what are the five y go down you know the people the timeline what are some more of the other y's we need to figure that out before we can put you know a goal in place or a plan
of action get down to the why and when there's no wise than what what's our plan of action moving forward and so we need to know all those answers timeline okay well let's put a timeline on it that's starting to timeline to start in Spring of 2027 right but I mean we've
got to tackle my my first thing is you know back to Jenna for you know um she asked who who is the point person is that you Jenny is that you Amber who is for fundraising no we still need a point
person in the city that is going to head it off and direct it and and delegate and go Yep this is what I'm going to do I'm going to interact with the council not saying that you're in charge of the fundraising but you're in charge of the
process and we got to toine that process to find the people we need in place and and go about it very systematic I mean doing this uh there's a lot of resources out there for us to do it correctly and so from my question is
from us as the council and you know being involved in different things like this you know I'll ask what what do you need as staff then to help put this in place from us guidance do we need to have another
meeting do we need to help find the resources for somebody like this that is an expert in the fundraising um you know what I think what is it that we can do to help exactly what you're saying we need to create that plan so what are the
mechanis what are the Avenues who are those defining who those people are I can help educate we can have the Parks Commission to a certain l but like if I if I could jump in on one
component um thank you mayor caran um I think one of the variables that we probably need Clarity on from a legal perspective is the ability for staff and for other City Representatives elected officials appointed officials um
Commissioners Etc to participate in this effort because I do feel that there are legal constraints in that area so while it may be great to say we want to equip staff to do this we may not legally be able to so I think we need to know um because often times what I've seen is um
let's use Cross Lake for an example they have a legally separate entity um the pal Foundation it was a Grassroots we're going to fundraise we're going to create this and and there was a group of people who took that on it wasn't a city staff thing or and they partner absolutely but
I think we need to know and have Clarity on what we can do and then we can maybe fill the gaps sure on okay now do we hire a fundraiser or do we how do we help to to get that interest most communities have that they have the you know the entity out there
because usually have to be a 501c um under some of the state regulations um and I think that's where we need to give direction is yeah and so that's a great point and information I don't know but once again
who has City staff is that something then you Jenny is going to figure out with the legal councel or you Amber or once again even though that we can't do it just like those questions it still falls on some staff to help get that figured out or to answer those questions
and so that would be establishing who who's going to be driving the bus for the city even if it right away gets driven to that and then still even at that point we still need to be involved to get this group going within the city look at other direction and through the
whole process we're still going to need the person driving the bus here and so that's what we need to clearly establish and then and then timelines and and put it together even if we're not the the fundraising entity I guess can we do
that at the same time we do the walk through the community center walk through this community sit down and say you know get it set in place I don't I don't know I mean even uh bill you know over at wsn you guys have people that help
with setting up a fundraising plan like this the source well have some of this that we can go to to look to you know what are our other resources within the city that we could ask some general questions first I mean we can I've
articulated this I'm happy to help too because in my last job I basically I was 100% fundraising I raised 6 million in 18 months right by putting together a whole plan so I'm more than happy to help behind the scenes get like the structure and some of that so we don't
have to go pay an outside consultant to do it but I think to Jenny's point we need to find out first what is allowable by law for staff elected officials Commissioners and whatnot but I don't think we should wait on that I think we should try to get an answer on that by
the end of the week right so that we can know what a forward path is because then there could be follow-up communication Jenny or Amber from you to Council of hey this is the feedback and then we know how to proceed from there is that something so we're not waiting another month until the next council meeting
right is that something that Tom Pearson would have to look into or is that something you can look into I would ask Tom Pearson to to give us a memo on that I think so to help provide Clarity on on that so Amber and I can reach out to him and get that ball rolling and then bring back that information when we when he gets it to us at least then we know some
of the variables and then can keep kind of building upon that for what areas do we need to continue to explore so as far as the first timeline though I would say that we' want all this figured out by June 1st so that this fundraising is in place when this town fills up with
people to try and I'd say May 1 or May 1 you know whatever say Mayo so it uh so it's in place to hit as many people as we can as this town fills up in whatever capacity that will be so I'd say that would be the first timeline that we'd want to you know work on getting this
plan put in place and by get the plan put in place means Council will determine if it's we'll get the legal advice and then from there it's a fundraising it's a hire a consultant it's uh you guys will figure out the next steps by May 1st is what I'm
hearing after we get legal advice yeah I don't think we want to wait much longer once legal advice comes in I think then we can sit down with mayor carahan and we can hash it out well I think Council needs to decide how you guys want to go about creating a
fundraising campaign plan if you're hiring a consultant if we're creating it in house yeah I don't think we if we need to figure out how to make a committee I think Council needs to collectively decide which Avenues are then going to be pursued based off of
legal advice right right get the legal advice advice first yeah just get the legal advice first and then we can put all the options on the table and figure out how to Next Step appropriate ones question for you yeah do you have any idea what the difference of dollar
amounts from the grants or matching grants versus the actual donation dollars that you're going to be needing like if we all start to try to go out and fund raise money do we need to go out and ask for $8.5 million from the community or do we need to go hit
four or five million from the community because we got another three 3.5 matching does that make sense um yes I think think so far in Grant funds um opportun there's probably more out there that could be researched some of them
are small um with grants it gets hard to get all the different um requirements and timelines to align but I would say there's probably 500,000 in Grant funds so we need to fund raise most of
it as what yes or local option sales tax has there been any correspondence or reach out to the Minnesota Wild Community forgetting the last word
group no there's a lot of stakeholders out there we have not actively gone to a lot of them um because again not knowing legally what we're allowed to do in
terms of Outreach active fundraising um we've had conversations with groups the wild is not one of them and some of the wild grants aren't they're kind of low but I think this goes back to we
need to know what we're legow to do that's not off the table it's hard to say oh Amber you should have met with this group or that group if we don't have the Str right because the Lions reach out to me yesterday um as well and Jenny and I had met with them a month ago they have capabilities to a lot of
funds and they want to help n but they need to sit down with us and understand what are the priorities what are the dollar amounts because they have access to funds outside and a lot of the grants um we need to be further in the planning process than we are yep which we kind of
stopped wood Seth from continuing on we have an existing survey complete um but because we missed our fundraising goal for this last cycle of the DNR Grant we kind of put them on pause because some of the stuff if you it expires you got to go back and re get
the information on the Environmental Studies and things like that well let's try to get Jenny an answer from Tom by the end of the week so we know what parameters we have to be with it and then go from
there because I think there is opportunity to build momentum around this and to set it up um for success and then to get people in the community that want to actively be involved in in the effort but I think we need to know where our restrictions are
okay does that sound good for everyone what was the what was the timeline for construction we broke around tomorrow how long we don't have any plans done so we need to start there um I would say
best case scenario you'd be a 2027 construction what if we had the money in 3 to 6 months start early again we're just we're at where we're at all we have existing conditions and a
concept so we got to go through all the all the different studies get the specs architectural you name it all has to be done well in my office about two three or four weeks ago I met with the chair of Minnesota hockey
day reard M so coming here in 2027 M they're going to need more rinks this I mentioned that's why I mentioned you last council meeting about what he knows that the Minnesota Wild Community will Foundation or fund will do sounds pretty
sizable and they've done this for communities of our size they they're not going to larger they're not going to a minetonka for SEC right um I'd be happy to connect with you after this or in the coming days to be able to help run that
to ground and contact Brad Piper and uh see even if we use because that that that's a great that's a great advertise piece if there's a game here for example a high school game to some extent it gives some additional incentive for
folks to say we want to get behind that it's like the businesses that are going to be sponsoring these six bigger package sponsorship packages for Minnesota hockey day coming here in 27 yeah and I'll say with this level of investment we definitely want to be
thoughtful and methodical as we approach trying to think through as many finer details as possible because it's so many elements in a very tight space remind me though didn't we have a
couple Renditions from HK we have the preferred concept design they gave us options I believe right previously which were not approved correct yes and then they WTH
took the existing conditions and they overlaid the parks plan I do have a copy of that here if you'd like to see it after so you can see how the proposed plan interacts with the existing because it's a domino yes
big big Domino okay I think we have the direction on this one unless anyone else has any comments any comments okay go like Trail um like I said tonight at the regular meeting we have the approvals for um awarding the
bid Construction Services and then materials testing all of those are eligible with the grant funds um I anticipate there will still be additional funds um so again the possible list of options
here looking for Avenues in which you guys would like to pursue so we can get on it early if there is um additional plans that we need from wood Seth and so on and so forth what would I do with the extra
funds yep build me a vault toilet down there the other thing too is I think if we go to put in a a um I know the DNR right now they use porta potties at the Landing so I was thinking that if we go
into if we do do toilets the city park maybe they would help yes the the toilet um and a pave trail to the toilet we would have to work with the DNR as we have an access through their property to
Nell Lake Park um and so it'd be in conjunction with them M to make sure that they're all on board I would say yes to the Vault toilet no to purchasing equipment I
think let people come up and use the bike places in town already for the equipment I would say no to a parking lot because where would we do that we don't we'd have to by land um it could
be added at nisell Lake Park but again that was not very yeah favorably received and there's a Butternut Tree yeah yeah so now to the parking lot I don't think that's even a feasible option for um yeah Trail amenities you
know maybe some pull-offs um along the way you know where there' be a bench or something for people to sit down rest whatever um way finding sure um I do believe though that
you know the number one two um could be used to fix some of the drainage issues because you know those still definitely do exist throughout the trail you know even today parts of the trail are underwater and I mean until that gets
fixed we're just deteriorating the new project so that would be my number one thing is let's fix the issues we already have from the first go around yeah you can speak yeah um this the grant would cover the
installation of any of these items potentially um obviously there's more cost estimating that needs to be done on in terms of engineering things like that um and then ongoing expenses would not be covered by the grant it
would fall under the capital um or programming would just be under or operating yeah we do have existing right now for equipment to um clean the trail uh we do have a
Brom um that can sweep it we were looking at a blower that did not make the budget um we could still rent one um but that's right now we just have a sweeper that can deal with some of the sand and the
leaves yeah it's a it's a joint effort between parks and Public Works to tackle that um obviously spring and fall have a bit more cleanup but otherwise it's um pretty minimal maybe monthly you have a list of what the criteria is that we can
and cannot use these funds for uh this is about the list what we can yes um this is do one or is it like you how much money um I would well anything over
175,000 would require a sealed bid no no and so from the grant money that would remain even with a contingency I I'm betting there's probably 200,000 still there so would that that wouldn't cover all of these it
would is it like it could oh it potentially well I mean we' we' I my first recommendation was to then go back with W Seth we'd look at the Ada and the drainage from the existing for what Joe said see what we could take care of there what those cost estimates are
um you know Trail amenities if we're adding a way finding you know a kiosk a bike repair station those are relatively minimal cost $1,000 each did did the uh the flashing um crossing signs ever get put
down like the cart path in Grand View and up at the intersection by lower Roy and Hazelwood you know there were different areas identified for some other safety issues with flashing where we do cross the road in a couple spots did all that stuff I know that it's not
in on Lower Roy and Hazelwood but that was talked about at that intersection I would look at that I can see if that would qualify with the grant fund right and then I would look at that being lit down there because that's been a big concern with grany with all those golf
carts and because it crosses right where the golf cart stuff and that was a big issue when it was being built so I would go back to kind of those original plans that maybe some of that safety stuff got caught and make sure that we have all that put back
in if we've got that much money available yeah I can see what's out so regardless of what we choose I still have to go back to the commission with an updated scope and it has to be reapproved okay okay but what does what does the equipment um what does the
equipment line pertain to when it says purchase equipment for biking for bike I could purchase like a bike Fleet like um so like a trailer of bikes and I can do bike programming or it's adaptive bikes um so people with mobility issues might have a different style of bike that they
could out rent but my point on that is is they're paying for the they're paying for the project itself which includes land acquisition a lot of a lot of items within their what about maintenance and upkeep are no nothing on there
so what other gray I mean is there a gray area around purchase equipment for bike programming I could what kind of Falls in that category that we can try to explore um the one thing that I minimally thought is if we wanted like a pedestrian
counter um I don't know if that would count if that's even something we'd be interested in but that would be one of the parts of the gell master plan is that we're getting quantitative data somehow what about more bike
racking you know for them people to actually I would put that under amenities you know we we do have the covered one in the park there already but yeah Trail amenities I think would be um kiosks benches doggy stations bike
repair stations it's benches it's bike racks um but it has to be tied to the trail I would I would still be opposed to actual buying bike equipment because where do we store them who's maintaining um they're they're going to be left all over you know you go to any of these
cities with these paid bikes and it's just a SC IE it's just a mess and so I mean we'd have Public Works alling bikes all over every time they're left from here to you know wherever so I would say no for
actual bikes but air pumps air filling stations along the way um the racking anything else that accessorizes that you know well I will work with with Seth on some of the Ada drainage items as well
as um access a pave Trail into niss Lake Park we'll get we'll reach out to the DNR get some of that information back and then um from there I can bring it back to you guys and we'll have to get a revised scope approved by the commission over the summer um but knowing some of
this could take some time and we need lead time on some of it sounds good okay awesome last one h Park um so like I said we had a conditions report to you guys um in
October Public Works did some um immediate fixes to help us get through the winter um this was going to be a part of the downtown master plan since that's been paused we have not looked into this so just kind of circling back here to um
talk about what we want um for next steps likely to just give staff the opportunity to go investigate further um bring back options potentially price points on
things um but B is going to be with the downtown plan and that's changing wanted to bring it back to figure out how you guys want staff to work through pocket park so is this mostly the retaining wall issue or um the again it's kind of another one where where do you want to
stop and start it obviously what you're seeing um where where you're seeing the issues is in the retaining wall and the pavers are shifting those are not the only things the whole drainage there um it's taking on a lot of water from
downtown um there's ways that you could possibly deal with it from the road standpoint adding a curb like I said uh you got a picture of a car parking um parking there which is one of the issues um I think kind of expediting
the issues with that wall um so there's a couple of different ways that we talked about potentially tackling it um but again looking for you guys for what kind of scope of work a timeline we don't have money set aside for this necessarily earmarked we'd have to kind
of try and figure out what that project is we can investigate what those costs would be and also simultanously figure out potential funding options so last fall myself and Tom and Dave from SN we went out and looked at it you know kind
of evaluated it so couple immediate things you know it's all like you say where you want to stop and start the pavers and the water issue is being generated and created because there is no maintenance
plan put in place and followed for the prvious papers that are in there so those pavers are actually designed to take and infiltrate that water when it was built um there is from the upper level park down it is about 15 feet deep
of crush Rock in there that's supposed to take on all the water it currently doesn't take on the water it flows down the hill through the tunnel out right in nesa Lake so step number one if we want it to work the way it needs to work at
this point those papers would all need to be redone pulled up and then you know basically they're all infiltrated with the fines coming off the road and everything from no maintenance plan put in place um there's a company out of St
Cloud that we could contact that are is kind of the expert in cleaning something like this we could start with them my personal um opinion is we're probably past that point but it would be step number one if they could potentially
clean them with the specialized equipment that they have we could contact them as far as replacing the boulder walls um there's really nothing to engineer ever with a boulder wall but uh when this was designed the landscape
architect at the time wanted the small traditional look the wall got built with smaller rock um pulling out the I'll say the 10 in to 18inch rock that they have there and replacing more with a a two to
three foot Boulder size kind of doing a more uniform look is going to be more stable pulled together better and not safer uh kids walk along the top of these right now and roll them off and that's what the issue is people are walking along and roll them off use a bigger Rock bigger weight you're not
going to be able to roll and push them off and create that drainage issue um as far as a budget for the retaining walls I would put $100,000 in there and that would be a safe budget for the retaining walls to give you guys kind of a a reference on some on
something like that would would and should cost for those walls um the pavers that can be its own Standalone thing with or without the walls you know um some paperwor is going to have to be done in conjunction with the walls
because you got to pull it out in there but it's not like you'd have to take up all the papers or anything to do it so it's just how far do we want to go pulling out all those pavers I don't know what the current square footage is is what take the current square footage
and maybe multiply that by about $50 a square foot and that would give us our ballpark number for something like that so um if that helps you guys with quick math quick numbers on a project like that that's going to be in the realm of
what something like that should be in and it's really what we want to look how far do we want to take it do we want a budget for it where the cars parked up there there is a product in there called scour stop that's put in there to drain down through the ditch same thing over
the years the snowf plow and the settlement we could look at regrading shaping that and reinstalling that scour stop product um you don't see it it's designed to grow at the grass but it is down in there going into the menot ditch uh when that was installed um I don't
know what else you want to do with the park the grass and stuff up top the plantings all that stuff it's never going to grow gr super well there um because it is all filled with rock that got filled with rock all the way to the top there is a very minimal soil
anywhere in the top of that Park if you dig down even a foot you're going to hit solid P Rock um and so replacing some of the plants and stuff that's probably a bigger issue you know look for more drought tolerant plants if you want to dress it up with plants so does it in
your opinion is there a better alternate than that Boulder retaining wall no Boulders are going to be the most effective type of retaining wall at this point especially with the rock conditions behind there you start getting into like an engineered block
wall that requires geogrid then you're going to have to excavate back take out the park benches the upper thing and so you know we're going to get into a lot more expense using any other type of retaining old product other than
Boulders at this point so um because of the engineering aspects that would go into I know we asked us in a previous council meeting but who was the contractor that did this work for us it was Beach construction that originally put that in they're no longer in business the actual individual that did
this is in prison now fascinating so that was through a mindock contract so anything else you want to know it no I appreciate all that at this point I'm just in favor of going to secure quot Guardian process so we can just get this
thing taken care of and put behind us and initial assessment be funds coming from the general and Reserve funds I don't see any Insurance liability R warranty so just how much does it cost to go through
the gordian process you know with like it's it's a pretty simple process I mean spe out the size of the boulders the Wall height than whatever are we obligated to go through the ging process for some uh of this cost I mean you'd have to get two quotes
at a minimum um so the question is you need some way to have a consistent quote process so we would potentially one way would be to engage with set to say let's establish our project parameters then we can get quotes through the put the RFP together through the gordian process we
don't have to go that step and and WTH works with um uh cont contractor who's already been vetted through that process so for the city hall project we had Hightech noron and barado brothers submit quotes just as an example what's what's the cheaper route on the preon on
the preconstruction side to get those quotes in what's what's easier on these projects that are less than 175,000 is that it's basically a quote we don't have to go through that bidding process so that means that a lot of the the the
bonding and all that kind of stuff is minimal um so we a lot of some of the things we don't have to do so yeah I would just specify though that like when this was originally put in the contractor that actually installed it they were a subcontractor of a
subcontractor I believe and it got way down the way down the chain and and they're actually a masonary these to back up these weren't even supposed to be Boulder walls this was all supposed to be masonary walls in the legal plan and scope of this project and
and it was supposed to be three tiered walls and basically what the architect drew it on-site conditions could get built so I think from the staff perspective to what Joe is saying this only lasted 10 years right it and so now
we're looking at over $100,000 worth of fixes staff has minimal time to like keep up with the maintenance so what level investment do we want to put in now to get us where we want to be in the future we don't want to redo it every 10 years correct so what do we need to do
in order to get that what can staff and run the maintenance on um and to redo it you know we got to tear out the plants and stuff at the top and and and once you open that wall up it's uh kind of like quick saying that
that ke Rock just all comes spilling out so it it's I yeah I don't know it's fundamentally just a mess that we were handed in in this project one of the things that we should make sure of is that you know that vehicle that's parked there at the top
of that having that load right behind the wall there that's the thing that's going to force that wall push it out laterally so if we can keep the vehicles from parking there maybe we have to do something along the edge of the road that we were thinking about doing in the downtown master plan par but maybe maybe
there's something we can do along the edge of the road to prevent vehicles from parking there curb and gutter whatever you could you could simply take a couple of the large Boulders and put right there you know as that's a pretty
good deterrent you know just Speck out a roll large boulders to set around there but if if they would ever need to be moved you know but if could move them for something but but if drainage is a problem with the curban gutter we could uh drain it one way maybe drain it
towards the mindat ditch or something like way it currently is drained that whole area fills up and where that front tire is it runs down towards like I say that scour stop product is put in there for the drainage okay you know so but the bigger issue with the drainage
actually isn't on the top when you come down in these pictures it doesn't show it's on the inside when as you're going down the trail on the inside left Trail because it's all flowing over the top of the pavers it's undermining the boulder wall all the way down the left hand side
because it's not draining into the pavers like it should be it's flowing over the top and the edge and it's cutting out the side just like on this you look close you can see all the pavers tipped out on the right hand side there too you have to kind of go out there to see but the I see the real drainage
issue that in that inside wall actually is going to blow out sooner than later maybe even than this one because this one here is the bottom row is set in the concrete because there's sections of concrete and pavers in there and so where where this water overflows it hits
the concrete you know and it doesn't undermine like where it's just the loose pavers in the rock yeah I mean I think the the drainage needs to be looked at throughout pocket park maybe like when we're doing like a wall or something or a steep wall like that we want to
control the water above the wall and control the water um along the wall and make sure that it stays away so something we can look at if um I think Joe you mentioned um Dave Reese was was out there this this past fall so perhaps
maybe Amber Tom Bill and Dave could um get together and look at a couple of options to bring back to the council in April to say this would be maybe the most realistic path based on this discussion whether that's gordian or a traditional I'll say quote method and then you can review that kind of now
understanding maybe the scope of what you'd like to see done um if that's just a suggestion for moving forward long-term maintenance wise you know if we're going to look at that you know if Tom has feedback on it's going to be the easiest for the city to maintain the rip all those papers out and just do Concrete in
there but now you're adding water to the bottom of the hill that wasn't anticipated youd have to deal with that it's been going there for 10 years anyhow well that's true it this this failed within a year of being put in so it's already happening so you know
if it's a to maintain and and Public Works has to maintain it stuff um yeah papers are going to look nicer but man I I I couldn't recommend putting that back in there for the maintenance aspect and and just concreting the whole the whole
thing unless you got a better idea Tom but that's I think what we kind of talked out there that day with Dave too is if if this is our baby that take care of now and mot's never going to have a say on it it's going to be tens of
thousands of dollars cheaper if not six figures cheaper also I think Dave had mentioned that we could or maybe it was you that mentioned we could put strips along there catch the water definitely would prefer to have concrete concrete right yeah and
far way down in it you know even if we put um what we had talked about is strip drains you know like what you'd see in a garage floor or great into the concrete to catch that water so it don't flow down and then pipe it down because there is a pipe at the bottom that ends up on
the other side um but that gets plugged uh the fire department goes out there A lot of times and blows that out when that gets plugged and so there is an exit already in there so just for the council if you know if it wouldn't be a bad idea to have them look at the
concrete and bid it out if if the council's okay seeing the pavers go away and do it all concrete unless somebody has a real strong opinion on how they want it to look well you can include that as an option and decide at the end of the day
based on an estimate yeah yep hey that's all my topics what else do you guys have well do you want to do anything with the pain out there and the railings um the railings we were painted um so that project was done we were going to do um
like an anra free whatever was put on the Rocks is all sloughing off on the vertical walls um but instead of putting money towards that there's a greater need on the handrails to deal with the rust and the painting so the handrails all got painted um the coating on the vertical rocks rock walls are still
sluffing off anything else well the irrigation to I think might need some work if we're going to plants especially down the that would have to be part of this because it'd all be tore out in those areas I'd like to
redo that if we can manage it in my eyes like if we're doing this let's do it just make this thing what it should should have been to begin with right be done with it yeah makes
sense does anyone else have anything for Amber oh yes I really apologize I didn't I was waiting for a public forum I jump in like the last six topics come on up you can come up a come
have a mic I'll make it really Qui um one um oh yes Paul sadland 5638 cander Court um jumping really to the first topic Community Center um the only
I guess thought I had on that was since we're going into almost like a potential full renovation of that building do we do we look at it in a different lens and maybe repurpose uh a different use out of it is it a structure that Park and Rex uh Park and
wreck department can grow into is it do we combine it with our master plan because we need we're looking at Ada accessable bathrooms we're looking at a warming house we're looking at multiple different buildings bus within this master plan can we combine it into the
community center and and look at repurposing that because looking at the numbers that building doesn't it makes a little bit of money but it it doesn't necessarily make a ton of money to justify keep putting funds in and so if we can find a really good alternative
use for it and incorporate into the master plan itself cuz it already had a use and so from the Planning Commission we kind of looked at we kind push that to the side and looked at the other aspects of the park um but now that we know that we have to put a ton
of money into that potentially do we now look at it from a holistic standpoint look at that building how do we incorporate it into the master plan and potentially find a better use for it than what it per um currently serves um so that's my one thought on
that um going into kind of to mimic what you guys talked about with um fundraising on the plan commission we had the same questions what can can we not do currently we haven't gone out to talk to business owners we haven't talked to certain stakeholders in the
community not cheing if because we weren't sure if we were legally able to um but I think there are a lot of opportunities out there so any guidance from you guys is going to be great as far as just being able to Rally the community um but then I also would
really highly encourage you guys to look at the sales tax um in this community where we're we're a tourist community at heart um we have hundreds of thousands of people that come here um it doesn't affect the business owners um and I
think um we should allow some of these tourists to help pay for these Parks um because the city of the city of nisah really has neglected to put sufficient funds into Central Park and for the longest time that was our only Park um and now we're 30 40 years later and we
continue to put Band-Aids on it and so to be able to put adequate funds towards kind of our destination Park and playground and if we're going to have a destination hockey facility um all the ways that we can fund raise I think is really going
to help this community including a sales tax and allowing you know people that come to this community from all over the United States to help pay for it so those are my thoughts thank you um is there anything else otherwise
to adjourn would be in order I'll make a motion to adjourn second all right all those in Part: 2
e e e oh seven okay we will officially call the uh Nisa city council meeting to order on Tuesday March 18th at 7:00 p.m. um we'll start with the Pledge of
Allegiance okay um first up is an item to approve the amended agenda the amendments are under new business items number 8 15 and 16 um have shifted from the original packet and then under old
business item number one do we have a motion to approve the amended agenda mam mayor I'll make a motion to approve the uh amended agenda as presented second any discussion all those in favor signify by saying I I okay the agenda is
approved next up is the consent calendar again all matters listed are considered routine by the council and will be enacted by one motion um there will be no separate discussion of these items unless good cause is shown prior to the council motion do we have a motion on
the consent calendar I so move second any discussion all those in favor signify by saying I I okay the consent calendar is approved open forum is next um the first item is public comment do we have anyone
here that would like to make any public comment going on going twice all right next up is the annual presentation from Steven Timlin our city planner for Planning and Zoning
Stephen thank you mayor and Council wonderful all right so again my name is Stephen Timlin I'm the city planner here um here to provide a 2024 recap from my department of planning and zoning in 2024 we issued several land use
permits 114 in total uh 21 of those were residential dwellings 21 of those with septic systems um nine sewer connections to the municipal sewer system 36 accessory structures and some additions and nine commercial structures and three
commercial accessory structures there were 20 Shoreland alteration permits in 2024 so when someone is doing Shor land like dirt moving or patio down near the lake that's when we utilize that permit
pathway um here we show the um proposed valuations from the permite or the applicant when they submit their applications on a trend um in 2024 there were 93 residential uh zoning applications with valuation at 16,
26,000 and 19 commercial zoning applications right around million dollar in value um in 2024 nine of those permitting applications resulted in storm water management plans um a well implemented storm water management plan
will prevent and treat storm water from infiltrating and providing overloads of nutrients into our water bodies and protects water quality um sometimes when a property has impervious surface thresholds that exceed 20% impervious they are required
to have a shoreline buffer um utilizing a shoreline rapid assessment model where I go out and evaluate the vegetative quality of the shoreline and establish that through the permanent process uh there are other triggers for those such as when a guest quarters or guest cabin
are present on a property or when we are permitting for rip wrap um again the overall goal of a storm water management plan is to reduce runoff um provide on-site treatment of that storm water and and um protect water
quality for the Planning Commission there were several public hearings that were held this last year five of those being conditional use permits we had nine variances two iups are interim use permits three lot splits we did not have a plat application um there was one
rezone application six boundary line adjustments and four ordinance amendments uh through the year there were three new violations that were addressed through and complaints three of those were submitted um two resulting in resolution and one in um monitoring
status where um we are implementing a shoreline restoration with s swcd and providing ongoing monitoring of that Shoreline to ensure that the vegetation thrives um upcoming there will be you know it's my goal to facilitate process
development provide educational opportunities and and further ordinance clarifications um one thing with Planning and Zoning is proactive engagement reduces the chance of violations occurring um so I am available if anybody has concerns or questions as it relates to land use
ordinance so that we can um keep everyone above board and and compliant with the ordinance uh upcoming I'll be trying to do riparian follow-ups for required storm water management plans and those buffers to ensure that they
are present and thriving on properties um we again had some well quite a few revisions in 2024 to the chapter 20 of the ordinance uh some of those were state required adoptions um in 2024 we had a requirement to adopt um regulation
regarding THD and cannabis uh so we introduced those into chapters 8 and 20 um there was other opportunities that were identified like system setback unification across all districts we updated necessary changes to the land
use table and Associated definitions there was review to necessary changes in commercial performance standards and Commercial Administration processes um already this year we held a public hearing for um adoption of FEMA
flood plane ordinance standards and clarified and revised the plan development District standards in our ordinance other changes included in the most recent version were minimum design layout standards for subdivision and plats updated the necessary changes to the land use table and Associated
definitions again for those changes and identified redundant or contradictory language throughout various sections of chapter 20 and identified opportunities to clarify them and or remove them if they were um contradictory upcoming this year in
2025 I'd like to continue evaluation of chapter 20 um through conversations with contractors Lake Associations um kind of evaluate you know opportunities if they there's a particular topic that everybody is constantly coming to my Planning
Commission for a variance for that might be an opportunity to evaluate the language that um maybe opens that up so that not every single application has to come for a variance that's a one method of identification of um an opportunity in the
ordinance um I did also introduce and provide availability for development review team meetings uh those would be the first and third Mondays of every month unless that Monday falls on a holiday so that's an opportunity for uh members of the public or contractors to meet with me regarding a particular
public hearing application or just in general um permitting questions um another opportunity that we've kind of addressed through recent months is the Central Business infrastructure so like to continue working with other department heads to
um identify those areas opportunity and um all throughout everything I like to facilitate Community engagement so um if anybody has any concerns as they hear about things I'm more than available so feel free to reach out to me happy to
you know facilitate that conversation and bring anybody up to speed on any of the going on through Planning and Zoning um another opportunity would be to continue administrative analysis on uh the permitting process um document
retention getting um property records scanned in and digitized so that' be another goal that I have coming up here in 20125 um looking towards 2026 uh we are rapidly approaching a budget review period here so we'll be
looking for latitude as to whether or not we can get some type of online permiting software or digital storage um on the horizon and not necessarily in 2026 but evalu ation of the comprehensive plan um identification of
a future land use map and and housing study that we're located in our CIP or uh Capital Improvement plan as to myself um looking in 2026 next year I'll be approaching the uh ability to pursue
aicp certification and argis pro associate certification so those are kind of my personal initiatives so that I can better serve the community so thank you any questions any questions for
Stephen no thank you great work thanks apprciate it thanks Steve um next up under reports we'll start Jenny with the city administrator monthly report thank you mayor carahan good evening city council uh the substance of my report really
encompasses um updates with what's happening at the legislature and I provided the council with some summaries of pertinent bills that I think you would be interested in um and some related information attached to my report as well as some additional
information at your um seats there tonight so I just want to do a quick rundown on some of these items just to gauge if the council has any interest in uh either um approving a resolution or a letter of support or against any of this legislation just to know if you want me
to engage in any specific way and also I think for the public just to have some information and knowledge about some of the um bills that are being proposed and discussed that uh may have an impact to our community so the first one that I noted in my report is um Senate file 285
which is uh to modify um trunk Highway cost participation requirements which would be a great benefit to niswa uh the bill aims to lower or eliminate local cost share requirements for mot truck Highway projects um so that would be um an
important benefit we've had impacts in that our community uh previously and so wanted to um highlight that item for you the next item is uh there's there are both um bills in the house and the Senate regarding records retention and
preservation um So currently we have we fall under a records retention schedule and that refers to what is known as official records so when the city um say adopts a final report for something that's the official record and that's what we have to keep for a certain
period of time what this bill is proposing to do is to require cities to maintain and keep all correspondence basically Citywide for any information related to work that is done for a minimum period of three years so when I think about that I think about
I mean every email that we send or receive Draft plans things like that um the volume of information we would have to retain and keep in some format I think would be um not uh practical and realistic for our city um so we we we
don't like this proposal um just because that again the amount of data that would be there for that period of time uh there are three housing bills that uh have been moving um in both the house and the Senate that is the additional information I provided for
you tonight uh so the first one is known as the Minnesota starter home act um this bill includes requirements um relating to I'm gon to make sure I got my summaries correct here um it would allow um let's see uh single
family um in single family residential districts duplexes or accessory dwelling units um by right and I believe there's also some parking restrictions basically to say we can't require any parking minimums uh there is a second Bill the
missing middle act that would only apply right now to communities of 10,000 or above however often times when something gets introduced put into place then it tends to expand to more and more communities over time so the idea of um
taking away local control and decision- making is you know the broad umbrella topic that we're trying to avoid and then the third bill is called the housing and Commercial districts act which would um require that we allow residential development um in in any
District that authorizes commercial use and again it would limit um our ability to impose setbacks and lot coverages Beyond what's allowed in commercial areas so again furthering restricting and trying to make it kind of a one-sized fits-all um approach Stephen and I have been talking
about the housing bills and keeping him up to date on um zoning and land use impacts as well um I did provide a couple of years ago the city council did uh pass a resolution um supporting kind of that maintaining um zoning Authority control at the local level I did provide
a draft for the council it's essentially the same as it was in 2023 um and also um a draft letter came out today from the league um that we could send our legislators if the council was interested in that piece the last item I have and then if
you have any feedback for me um we can go through that quickly is just an update on the local sales tax uh so there are draft bills in both the Senate and the house uh this would this would create the opportunity for a local sales tax uh specific projects that are
identified that would have that would be able to bypass the legislature and just go directly to uh the local community for a vote um essentially identifying specific components around convention centers Correctional Facilities district courts law enforcement centers libraries
Parks Regional community centers Regional sports complex and trails again there's criteria for each of those it's just at the end of the day an option for communities to have um whether or not the community wants to utilize those options is certainly up to each
community but being able to have that option I think is um is a is great for for every city in that way um I don't believe the bills match at this point between the house and the Senate and it's anticipated that this will come down to at the end of the session as
part of an omnimovie back to the regular process as we have seen in the past know it's a lot of information but I'm happy to try to answer questions and or if the council wants me to engage in any way that would be great feedback as well
question uh these housing bills yes are these in replacement of that one from a couple years ago or just a different version of that same thing that they're taking a run at again um different similar different versions um any bills that weren't passed in the last bium in
effect die out and they have to reintroduce new bills so these are the the current bills but very similar in theme and in interest and trying to you know allow some more um development sort of by right without um local zoning or
um public heing requirements and things like that does it have much of an appetite down there right now yes so yeah so we want to oppose that yeah you have to look at who's authoring the bills too yeah so certainly the resolution
would help um and or the letter as well if either one if you are inclined to um support either one of these um that would be great and I could wrap them up in final form and send them down to our local representatives and um I would say
the the members of the House committees um housing committees I should say it's sent in the house so that they all know where the city of Miss was at we don't want to do things that are going to restrict and take local government away and move it to the state level corre and like I said you also have to look at
who's authoring the bills and yeah so I would not be in favor of yeah at this point this would be terrible for our town or any town I guess I don't know they come up with some crazy
ideas would the council be um interested in passing this resolution um it's basically again just reten retaining local City Zoning Authority um to say that the decision- making should pertain here and um if there are incentives the
state wants to create that's the path to do that to you know create other opportunities for um for cities to get created with their housing needs I mean if we want to go on the record to State our perspective that makes sense but it's going to fall on a party line boat
right so down with the legislature but I'm fine either way however the council feels anyone otherwise I if it helps we'll sure sign it but I don't know I don't think it helps I think it's more sign it's more you know making a statement
yeah okay uh that's all I have unless the council has questions thank you I have a question for you um in regards to the news I broke today about Senator iorn what would the process be if he was to vacate his position what is the
process to follow how does this seek the I can answer please yeah the governor will they will call a special election date and then the process will move forward so based on parties they'll hold their endorsing conventions there will be a primary and then there will be
a general election to fill the spot but he's got to resign first that's right thank you yep um anything else for Jenny okay um Tom good evening I don't have anything specific to report here
just the usual activity with City staff since we were together last okay Phil good evening um I guess I've been working on uh Gold Lake Trail phase 4B some of the stuff that you have in front of you in the packet um also been working on the 2025 streets kind of
working on the construction limits and getting the RightWay stuff over to uh Tom here and lift station one I talked to um Tom blomer about um the e M and we reviewed it and we're just preparing the documents to submit to the city thank
you sounds good any questions okay perfect thank you all right we'll move on to new business the first item um public hearing amend city code chapter 28 sewer regulations Stephen thank you
again uh so yet another ordinance amendment that we are reviewing and holding public hearing for tonight this one in regards to chapter 28 which is sewer regulations as it relates to holding tank systems in our municipality current ordinance
language requires a conditional use permit and an operating permit to be established through the use of a holding tank system this proposal would be um to remove the requirement for a conditional use permit and remove also the
requirement for an operating permit for these systems utilizing the um um it's called a monitoring and Disposal contract that is established between the um land owner and the licensed maintainer at the design phase of a
system for holding tank um I have reviewed that this ordinance revision would not be less restrictive than the county as is required by Minnesota rule 7082 and um in speaking with the mpca yesterday offer one one potential
revision which I'll get to at the end here in section 28- 236 which is the use of the holding tanks um the reason for um suggesting removal removing the condition of a conditional use permit is because those processes have to go
through public hearing at the Planning Commission um a lot of times when someone needs to utilize a system like this it might be in the event that their current system or their drain field is failing causing an imminent Public Health threat which our ordinance also
requires that is addressed within 24 hours of that identification of failure so if someone has to come to a public hearing it's not necessarily feasible basically they have to stop using their drain field cap their tank and start functioning that as a holding tank until
the season arrives that they can fix their drain field um and section 28236 the suggested raising that I would put in um to the markup version would read holding tanks shall
only be used as a last resort comma per section 28272 which identifies the um the times in which the municipality can utilize a holding tank those would be for systems that are promised by the designer to use
less than 150 gallons per day um when there's a failing tank and when there is limited sight suitability so if someone has too small of a lot and and no maybe no soil composition position that can allow for our drain field to be
installed in the ground um that would be subject to the designer phase again to um go out there determine that the site is unsuitable for a drain field and then that would then allow the land owner to install a holding tank system for their
for their property um so yeah that would be the only alterations are as it relates to those on-site systems for um land owners or Property Owners um entertain any questions that the council or public may
have in regards to that do we have any questions for Stephen from the council any questions from the public so I think we need to technically open the public hearing and then probably have no comment and then close it quickly and then we can go to a vote all right so we
will open the public hearing if anyone wants to come forward with any questions please feel free okay we'll close the public hearing can I have a motion to close the public hearing make a motion to close the public hearing second any discussion all those in favor signify by saying I I
okay the public hearing is closed do we have a motion on new I make a motion to move ahead with what Stephen has presented as far as the Amendments go to the uh
ordinance I'll second any additional discussion from the council and just to clarify that would include the amendment that he just spoke of tonight correct thank you okay all those in favor signify by saying I I okay motion carries thank you
Stephen can we also have oh you gonna take that could we also get a motion to publish the summary in the paper so mve any additional discussion all those in favor I I okay motion carries thank you thank you um next up new
business is approving the 2025 Nisa chamber event calendar Cali from the chamber is here good evening everyone um you all got a copy of course of our event summary uh this is pretty standard that we do every year we just want to make sure that you're aware of what's
happening when it comes to our events um nothing's set in stone at this point point because a lot of them haven't even you know had their committees meet yet but this gives you a general idea of what's happening when it's happening and where it's happening Happy to answer any
questions you may have are there any questions for Cali regarding any of the events from the city of Nisa from the chamber this year okay do we have a motion um I so move any additional discussion
all those in favor signify by saying I okay motion carries and you're still up for the next one too yes the next new item is a request from the Nisa chamber regarding a fireworks funding request all right so this would be for
our freedom days fireworks which we have on July 3rd um we've been doing them now for I believe it's four years um it's not something that we have had a lot of interest in sponsorship for for whatever reason um so it is something that the
chamber has been footing the full $10 to $15,000 bill for ourselves um we want to keep doing the fireworks but you know we're kind of at the point where how long does it make sense for us to continue doing them um there's always a
lot of people that stay in town for it uh and you know after our parade brings tens of thousands to people to town we want to keep them here rather than send them out into another Community for their fireworks and you can cie you can talk about like we typically in the past
hadn't had the fireworks so people were going up to pead locations yes yes we started doing them like I said I'm I'm pretty sure it was in 2021 um because we didn't have fireworks here so people are going I believe peat is the closest that
has fireworks that same night but it it just doesn't make sense to bring all those people to town for the day they're here all day and then they leave after the parade when we could keep them in town um enjoying you know different activities we have going on and
supporting our businesses as well and the fireworks are enjoyed by not just the summer residents or tourists but also by our full-time residents absolutely and you know a lot of people who live close in town here just watch them right from their house
which is a special treat for them and is there a specific amount or a percentage that you would like to ask the council to consider obviously I would love to have them completely paid for uh but I would just like to ask for some support
um I know the dollars that you are approving are taxpayer dollars and obviously I want to be respectful of that so I kind of wanted to leave it open to your discretion are there any questions from Council or thoughts about the
request just the last couple years this has been brought up and talked about and as a general rule of thumb the council has not supported this as a whole I believe it was Jenny do you know two
years ago we gave $5,000 maybe two or three two or three years ago I think last [Music] year I I don't believe it was anything last year yeah last year we didn't do anything you know pushed it back more on the fundraising and so um traditionally
that's how has been the council's stance on it um and I guess yeah I enjoy the fireworks um maybe a question um do you know why you know like uh the fall
festival or you know after you know Thanksgiving there those are paid for those are paid for yes yeah why is there not much appetite for the Fourth of July ones I in my opinion it's because it's new right you know it's just waiting you
know people wait for it to be established um I can't say that for sure but I I guess I would have a question for the council because I wasn't here before what was the rationale or the council's
position of not it's participating at all or contributing just you know spend the taxpayers dollars on the fireworks I think is you know the biggest thing that it's taxpayers dollars versus fundraiser
when um in most um areas a lot of times it's fundraising dollars that has been spent so it has just been a kind of a standing I'll say stance of the city of niss and past councils to say no to things like this uh like I say it was a
couple years ago I believe the dollar amount if I remember correctly was5 ,000 that they did give towards it um but that was kind of out of I think we got asked last time and we and we gave that money last time I think we got asked in
June for that fund if I remember right so this is quite a bit different this time as far as the time frame goes on it so it was kind of hey this can't happen I don't have any money for it was kind of the request last time we were asked
so um just to provide background information yeah and I'll just share a perspective but I won't obviously vote on this because I own two businesses in downtown Nisa but when I look at other cities around the state that do do fireworks their city does fund it and I
understand the thing of being responsible at taxpayer dollars I very clearly said I don't like paying any taxes at all so I get that but I also think like this effort by the chamber has been an initiative to bring an enhance this one not just again for the
tourists and the visitors but for the folks that live here as well and I do think it adds um something special to this town during an already important part of the year and it's something that can build over time and generations and I just know from you know being a part
of the downtown Council on the chamber that where the chamber has struggled maybe in times with fundraising is because as business owners too we're all paying business taxes right um and so then to have to go to all these business owners every time we're trying to do things to enhance town to ask for more
money um and this is only for example one event that is just my perspective to make it more of a team effort but like I said I won't vote on this because I have two businesses but that's just my perspective no and I I agree I mean I'm
Tor myself but I'm I'm I go ahead I would like to see us put money towards the fireworks as a council so my question to the council is do you want to go 5050
8020 100% well and it match but then also too now that we actually have lead time on this you know are there other things that we can do as the city for instance up at the pickle once it gets into the fundraising
stuff but at the pickle are we legally to say hey you know on a tab you want to round up $ two for the fire rate the fund you know at the end of uh sales you know stuff like that is that a way that
the city can help support it with things like that because I view that we still have time to put a PL a plan in place and still come back and say Yes hey you know in June we can help cover additional costs but can we come up with
some ideas like that that would potenti help get the fundraising kick started in the town and show that we are leading the way with it I don't know I'm just a little bit outside the box thinking on it good idea I you know that's just I
saw Terry sitting there and something that came to my mind but is that an option good option bad option I mean good option I'm just any ideas Terry you can turn the water buckets I you'll be putting on the bar top to collect the rain coming through the roof into donation buckets for the
fireworks just keep them all year round cash out I think I think to the point of community engagement and and supporting I don't think you're going to find any of us up here that are not going to try to play ball and right I think Terry and
briyan have a phenomenal Avenue to be able to try to help promote and be able to get what the chamber is going to be needing for the display but a question for you long term though is is there any plans or initiatives from the chamber perspective to be able to get this funds
these funds covered yes year yeah the hope is that as our fireworks become more established and our businesses see the amount of people who are here there'll be more buyin you know it's just kind of you got to prove what you're doing first true thing um and I
think a really important thing to remember everybody is tourism is a big part of what we do at the chamber and tourism is people's first date with niswa so we really want to knock their socks off obviously the fireworks are enjoyed not only by tourists but we have
so many people coming into the office we just had someone stop in was that today and say you know hey we were here on vacation and now we're moving here because we love it here so much so we really want to you know like I said knock people's socks off and Al also
show people that the chamber and the city are working together because I know in the past there's been an impression that we hate each other uh which obviously is not the case so first day together I like that yeah
um one other thing I'd add sorry to interrupt you Joe would be uh Terry last four or five years what's the traffic picked up on the day of the 4th of July how was it before this
event Terry will you terrie will you come up to the microphone must have cleared my ears anyway um yeah Freedom days has always been a great great time in the city um I was almost thinking of just putting up
like donation boxes in the bar you know or have somebody stand there with a like the old standard belt you got at the hardware store or whatever to say would you like to donate like they do at Grand View when they do their fireworks there
there's a donation box that people can put money in you know if you enjoy your fireworks please donate some money things like that um I know Brian and I will will help you as much as we can um we don't have a problem doing that so I I look forward to it I never I've
never seen it because I'm in the bar but I heard it's really really nice it's like City of Lights y never seen it but I heard it's nice so may C her what do you think of uh the idea of us convening at a at the next liquor committee meeting and
brainstorming with Brian and Terry we can even KY yeah KY to be able to see what we can do but uh um I'd be willing to make a a motion if there's not any further discussion yeah I would say though go away from this
though knowing that I think we want to support it and I want to support it I just say you know now that we have a longer time frame let's try and think on how we can get it done together effectively and knowing that if we still fall short yeah come back and we want it
to go through but we have plenty of time if or watch watch what to do with the money uh Madam mayor I'd like to make a motion to approve the requests from nisat chamber regarding the fireworks funding request in con function of working with the LI
committee no ask we don't we we don't have an amount he's stating that we'll meet with the liquor committee we'll invite cie to that and talk about fundraising efforts to try to help contribute money towards the fireworks so it's not laying out a specific amount
but just that will will take the commitment to contribution exactly who seconded the motion I'm sorry Bruce Bruce thank you thank you everyone yeah any additional discussion okay all those in favor signify by saying I I okay motion passes
what and we will follow up with you to get that meeting scheduled thank you um next under new business is to approve the fire department bylaws update per age restrictions and we'll call on Chief Bailey good
evening so in May of last year we came together as a department and talked about amending our bylaws and you guys have a copy of it 2.05 2-15 says uh firemen's had to retire at age
65 so we elected at that time it's in the minutes you guys have in front of you to wave that 65-year-old age if they choose to continue on as long as they can pass a physical every two years so that's what
we amended at that time and then we just never brought it to the council so here tonight for that Amendment change to see if you guys would support us um are there any questions or comments for chief Bailey no I just going to make a
motion oh okay I'll make a motion to approve fire department bylaws update per age restrictions as presented second any additional discussion all those in favor signify by saying I I I okay the bylaws are changed thank you very much
and then next is to approve the 2025 fire contracts you guys have all those in front of you yeah we do I usually I usually don't come that for that portion I'll make a motion to approve a 2025 fire contracts as
presented any additional discussion okay all those in favor signify by saying I I okay the contracts are approved um next up we have on the agenda to approve the hire of Sergeant Todd shansky as police chief um and
Jenny I'll turn it to you uh thank you mayor carahan um so per Council discussion at your retreat on February 25th uh the council uh requested that um a recommendation be presented to the
council tonight here uh to effectively promote uh Sergeant Todd samansky from Sergeant to Chief effective June 26th and we have um since then uh the Personnel committee and Todd we've uh reviewed uh
compensation um benefits you know the major things that would be applicable to this transition and um he has agreed to uh those terms and so his offer letter has been included in your packet for your information uh we are waiting on I
think one final confirmation from Teamsters that he can remain on that insurance I don't know if he's heard yet not yet okay that which is fine that's just we want to make sure that everyone's on the same page for that piece of it um but otherwise I'm looking
for a motion to approve the promotion as presented I so move well you can go ahead yes uh I'd like to make a motion to uh hire Sergeant Todd samansky as the nisah police chief I'll second any
discussion all those in favor signify by saying I I all right congratulations you want to say anything Todd we're not GNA be doing this again for another We're not gonna be doing this again for another 30 years right
so um Jenny do we need to also do a motion for the uh the memo for the transition um yes well essentially um her the discussion at The Retreat and then a followup with the Personnel committee um I think where we landed was
requesting that um Todd now gather some information and present a recommendation to the council in April hopefully if that works just to regard uh regarding his ideas for moving forward the next set of decisions that will need to come that impact the department so um
Sergeant transition officer transition those kinds of things so if the council is immutable to that um You probably don't even need a formal motion as long as everyone's on the same page we would ask him to bring that to April the April meeting that sound good for everybody okay perfect great um next up is to
approve the amended 2025 Pickle Factory budget Terry so I believe in front of you is the updated budget from The Retreat um not not too many things have changed
since then uh prices have been increased at the bar um we're con we're working with a new POS system for behind the bar uh that will include three terminals behind the bar two handhelds for the waitresses and
a new POS station at uh um the community center with that when there's a wedding over there they'll be able to uh run credit cards and things like that also working with cocacola I'm going to take uh Pepsi out of the community center and
put Coca-Cola in um every spring we've we've had outdated bibs to the tuna of $700 because it doesn't get used enough so this way when bibs are getting low in the community center I can run one over from the bar and things will be updated
and fresh all the time so that should help out quite a bit um just this morning Jenny Max and myself we ordered um so let's budget specific and then we the first so I got I got so many things
going on here it's like there's only one person have more meetings than me and that's Trump um so yeah with the budget um I think everything is dialed in we start we start the budget season here again in
June so um if everything's okay on that and I get a do I need a motion to update that yeah are there any questions for Terry questions regarding the budget and you'll see from the budget the the amended budget for 25 shows right a
significant increase on the profit line at the bottom so Terry and his team have been doing a great job putting all that together I make a motion to approve the budget as presented I have one question um go ahead line item
pickle so on the expenditures pickle merch for resale merch that sweatshirts liquor beer all the inventory I figured I just want to double check because when I hear the word merch I'm not thinking of a
bottle of beer right yeah no that that covers everything from paper towels to everything as well okay any other questions all right all those in favor hi hi all right motion carries okay Terry you can move now to the so now to
the fun stuff um so Jenny and I this morning um with the help of the mayor and Lonnie and Jennifer my other two employees uh they went ahead and looked at some possible new chairs and tables for the
bar um so we ordered one set of tables and chairs two bar stools today three bar tools yeah three three bar STS today so they should be here in about two weeks um and we'll see how that goes have you guys look at well the
mayor look at them and yeah test them out see durability which ones the customers like Etc right so then in your packet there should be a uh uh we're looking at getting new TVs
or adding more TVs to the bar um bubs for maintenance uh he looked at getting the brackets for Menards so approximate price there is $44.99 we're
looking at five of them the ones that I haven't looked at yet where you want to hang the two TVs side by side I got to figure that out um those are the ones we haven't found yet so so there's three different three
different sizes of TV um course the lower prices at 58 in um so approximately the total for that would be almost $1,700 plus
tax um we're also looking at possibly getting a new TV package right now we currently have a five-year contract with CTC um I don't know did did you get the memo from Maggie today with the update
um so CTC the current provider she met with them to discuss options um currently we have quite a few channels that are already on there like the twins they went from uh FSN the B now it's dual Sports so that shouldn't
be a problem but um most uh professional sports are going to be having their own channels so then you have to buy a different package and I don't know what they are uh so she reached out to Spectrum they're working
on getting a bid back to her Direct TV she left a message they didn't call back Dish Network left a message no return so we're waiting on that Maggie's gone to the uh cler conference till next
week so then uh we'll have more updates after that a lot of that we can discuss at the with our liquor committee too um see how that goes so can we just do a streaming service or is that not allowed I don't know much about it tell
you the truth and if you're gonna have 14 TVs I don't I don't know how I don't know how that works we can add it to our list to look into too yeah um see what else I got here
but I think we're looking for a motion to approve the I make a motion to approve everything as presented with the the TVs and all the different options any additional discussion or questions for
Terry I got a couple more things to oh sure well you you mentioned uh breakfast items oh let's I'll let me close this vote all those in favor signify by saying I I okay motion carries now go ahead Terry all right now the next thing um we're looking at maybe adding a few
breakfast items like breakfast burrito or like French toast sticks s simple things um my salesman for Cisco is on vacation he'll be back on Monday so what I thought I'd do is have him drop off some samples you see how easy it
is um and it should be pretty simple we got three or four things that we want to take off the item take off the menu and then uh redo a menu so I don't if you have any questions just clarifying are you dropping aof
samples yeah that's that's one you know what let me get enough yeah um I know my my staff is like oh my gosh where do we put in our twoe notice we don't want to be cooking breakfast and we don't want to be doing this and it's like no it's all going to go on the
fryer so it won't be that big deal so that's where we're at right now so you guys have any more questions for me I'd like to take them any questions great work all right well thanks for your help too thanks Terry
thanks everybody thank you it's exciting um next on the agenda is the recommendation to move officer Scott Williams from probationary to permanent status does the council have any questions nope I'll so move second all
right any discussion all those in favor signify by saying I I okay motion carries and then we also have the recommendation to move Peter KY from probation to probationary to permanent status are there any questions for the Council on this one
no move second any discussion all those in favor signify by saying I I okay perfect all right um next up we have Amber for a while here um except the part commission
resignation um yeah pretty self-explanatory on this one we have a Parks Commission member that has moved um so we have their resignation just looking to accept the resignation and then begin the process of um filling the
vacancy do we have a motion I so move second any discussion all those in favor signify by saying I I I okay the motion carries um Amber nextus approve the bid award for the go Trail phase 4B project
yep so you guys have um the summary of the bid results that WTH provided us again as I mentioned earlier in our Workshop this is all covered by Grant funds um so looking for a recommendation to um award the bid to land wear for go
like Trail phase 4B bill can answer any questions thank you any questions for Bill no we have a motion I so move second any
discussion all those in favor signify by saying I I okay motion carries then we have approved the proposal for construction services for Gully Trail phase 4B project yep so again this is a
proposal from WTH um the services do qualify for Grant reimbursement um we kind of went through a list of potential options we feel this is the best fit um to get us the quality make sure it's built to spec um so again
bill can answer questions make a motion to approve the uh phase 4B Construction Services proposal has presented second any discussion all those in favor signify by
saying I I okay motion carries um Amber approv proposal for material testing services for the Lake Trail awesome so this is a subcontractor um Brun Intertech um to do material testing so you have their proposal there as well
they did the testing on the original section like to make a motion to approve proposal for material testing services for the go Trail project second any discussion all those in favor signify by saying I I motion carries thank
you um next up is to approve the city hall Improvement project final scope project cost and timeline and Mike angland is here from wood Seth good evening everybody mayor and Council thank you for the opportunity to be here tonight so uh we're here tonight
just to answer any questions that you may have uh in the packet uh for your information was a breakdown of um the items that we had identified throughout process as we did the facility study and then as you recall last fall we narrowed
that down to a definitive amount of work and so we also then um had an RFQ that went out Hightech construction was selected to uh work through the gordian system and so we have done that and we have the
pricing that came back and so that's what was sent to all of you within that packet and so along with that so there's off and then there's also the anticipated construction schedule and we also included a phasing plan so what we were trying to do and uh Kevin here with
Hightech can certainly speak to this but we're trying to minimize the disruption for uh City Hall staff and also for your residents to comeing and utilize the city hall so certainly don't want to repeat everything that we submitted to you but we can certainly answer any questions that you may
have does anyone have questions the only question I had was you know um what is the warranty on the heat tape for the roof that was added I don't see it right here but I read it earlier for the $7,000 oh it's here so how how long
of that that's not a long-term thing so just so we can budget how long do you expect that to last what the what's the warranty on that tape on the roof yeah councilman Hall that's a great question I don't know Kevin if you warranty off hand but honestly I
don't think it would be the hardest thing to place cuz we're going to be running new power to the top of the two down spouts here and to the Rain leader at the roof train on this side so to run new tape if it ever does go bad you just have to fish back up the line and pull new stuff through yeah no it's just you
know budgeting you know at a $7,000 expense every few years to do that it wouldn't be that no it's most of that is to get the power to those locations okay so that's that's what I'm that's what I'm kind of clarifying on yeah sorry yeah most of that price is getting the
juice to those those three spots okay we that make more sense because I like well that's going to be a big budget item every couple years if it's $7,000 in just heat tape yeah right we can certainly follow up with that breakdown though if you'd like and what that yeah no but if most of it's the power then
that makes more sense yeah that my only question I'm good with it okay any anything else from anyone who high tech can I have as the lead as our superintendent MH uh we're kind of floating around right now uh
nailing down a a start date as you can see on the schedule we're figuring May 1st but we still haven't selected which superintendent is going to line up wrapping up their current project for that do you have one in mind or I'll talk to Mitch later
perfect I'll make a motion then that we go ahead and approve as presented I'll second any additional discussion all those in favor sign by saying I I okay motion passes thank you great thank you very much so much yeah thank you and if
I could mayor carahan just briefly so the council knows and the public knows which depending on how deep you looked at the schedule um there there will likely be some impacts to services at City Hall we're going to try to minimize that to the extent possible but when they're working in this middle section
here it's just from a safety perspective to not have people walking in and out so we'll communicate that well in advance and and have a plan in place but just want to to say that and for everyone to be aware sounds good thank you um the last item under new business is um a
memo regarding the Personnel committee I and this came about when we did kind of our onboarding call with our new labor attorney um that we were counseled that instead of calling it a Personnel committee it should we should have more Liaisons to it so Jenny I don't know if you want to add to
that um essentially that's what it is I think it's it's keeping more in line with the liaison structure that um the rest of the Departments have in that approach in that way so um somewhat just
language adjustment but felt um Brandon with Clarity and Hood just felt that that would be a better approach for how we're working through some of these items is to just kind of assign them as liaison as oppos to a formal committee yeah so then the the motion
that would pass is since Joe and I were already on the Personnel committee it would be uh Le and liaison proem any questions do we have a motion I so move second any additional discussion all those in favor signify by
saying I I I okay motion carries um now old business the first item is to approve foxy property sewer ERC agreement so Tom do you want to come up so this is the agreement that we talked
about last month um it's been updated since the draft agreement that you had seen mostly to add language concerning financing in the second half of the connection um I spoke with uh Jake Hower
today uh regarding this agreement and he is willing to move forward with this as it's written and I think it'll be fine um one thing that we did discuss today though was should his um final ERC go above and
beyond what we've estimated so far that we would work with him to come up with a payment plan for that it shouldn't be NE necessary otherwise we're all good do you have anything to add Tom from no um
any questions or discussion from the council I will not vote on this I'll make a motion to approve foxy property sewer ERC agreement as proposed any additional discussion all those in favor signify by saying I I
okay motion carries thank you thank you um next up is the proposal from wood Seth regarding the survey work to determine the topographic divide for Roy's Landing um so Stephen will go first and then I guess Bill if you could maybe explain the proposal after that and then I see Jethro
here go ahead Stephen good evening Council again um so my memo contain a lot of the same language as the previous time that it was in front of you um at the February meeting city council requested that WF prepare a bid for topographic divide determination uh with
the city of niswa as the client and the applicant for this proposal to be responsible for payment thereof if such bid is decided upon and accepted um the applicant has been presented this bid upon receipt by City staff and uh this meeting is to then discuss that bid
um again all the attachments are are the same um the total bid amount for a lump sum of $1,500 um would be the cost proposed by wood set for a topographic divide Bill do you have anything to add
or um basically what we're doing is we're just going out there and surveying the property um creating a new Surface based on our our topographical survey and then uh based on that um survey and
the surface going to determine what the um divides are for the person I mean yeah okay Jethro do you have anything you [Music] wanna yeah uh Jethro
Carpenter um I'm here with Kevin McCormack from Land Design Solutions um so we got the price it was um quite a bit more than I anticipated I guess uh I'm not necessarily
completely against it it's just kind of shoehorned in I really have kind of no choice around the deal either this is what's going to happen or not um and it just seems redundant to me I'm for transparency on the deal but I I
just I don't know what they're going to get that we don't already have and is already available so when we platted it it was done by my understanding called Minos or liar um and then to refine that we had
Kevin mcor go out and shoot all the stuff and there's also I think Stephen has it but like there's shots like hundreds and hundreds of shots of the property um and it's my understanding that with Seth didn't have enough information which
just seems like I we just don't know what they want I guess if that isn't enough um this isn't splitting hairs it's I mean it's large right you know so I I just don't see the necessary for that so you guys
have provided a um a drawing of there's three Deals on there so there's the original mopo or liars and these are in 10- foot Contours because the twoot Contours would be way too you guys wouldn't be able to read them
so the one line is the original that was done with uh mopo or uh liar the there was the secondary one that was done by Kevin McCormack and
Westwood for or I think McCormack was the one took the shots and created The Contours and the last one from what I understand Kevin said is um PR and County just redid their what was it called uh yeah
go Cil Kevin McCormack Land Design Solutions and and yes this is exactly what we're talking about the red lines uh that you just see on the drawing passed out this is new from growing County it's something that's just been available on their GIS Hub there's no
manipulation and these in this light are uh uh Contour elevations what they're bringing in in is on Crowing County uh coordinate system our survey is done on Crowing County Survey System when you look at that drawing you're seeing the
blue area is the hand toppo that we did this was signed by my partner who is a licensed Minnesota land surveyor in Minnesota Wisconsin he's also a civil engineer I myself am licensed in two
states and did the field work this doesn't happen very often we're you have the survey in the field I know what I'm doing I've been doing this for 45 years now take a look at the blue lines especially in these areas of the topographical design based on crowing
County's lighter based on the gry lines which is the original there is very little do no change in this at all I've never had this been asked to me in 45 years that another company is
going to come in and and regurgitate what they already had there's three different scenarios here the likelihood of finding any additional change to this is not probable I'm not saying it can't happen
but I'm saying it's very unusual and I'm going to speak for my client and I'd like to put it on record if we do go this direction I do want whth Smith and nolting to provide in their contract all the data The Contours
the location files the raw data the points everything he's going to pay that kind of money we should be looking at that because we're going to review it as well I don't think this is necessary when you look at what I'm just showing
you the original Min Topo lar is the oldest now you have Crowing County with the newest based on croing County coordinate system and you have a traditional method survey completed by our firm handed off to Westwood
Professional Services specifically so we could get another set of eyes on this you're looking at that proof right there I I don't feel this is necessary that's my opinion and thank you so much
for your time today I really appreciate um just one quick basic thing I think just to get to the um basically what I would so in their estimate there's basically broken down two items one is the field work which is $7,000 I
think or 7500 and one is the actual engineering portion of it it it's not uncommon at Ty standard practice where um an engineering firm would take survey and work from
another another professional given that um not every engineer has a serving for for of the deal so my suggestion would be this if you guys are willing to listen is I think it's not necessary in
all honesty that we had a um highly respected engineer and Surveying Company provide all this stuff but if um so what I would want is either a we move forward
with the what it currently is or B um just have wood review the engineering right and the the engineering work that was done because it it's kind of like a or b right so either
a um Britney was correct in her um top graph theide or B Westwood is correct I mean it it could change by feet or something and that just convolutes and dirties the water and it makes it more confusing for everybody I just feel like
it it's I mean whether it it moves over a foot or two either way ultimately it's not going to change the outcome of our what we're asking so I'm for this is what previously when uh Britney was
here W or uh WTH was set to review the work that was done just to confirm that that it is accurate or looks accurate right without going through every single um piece of the data um so that's what I'd ask if they
want to we have we're all for transparency I don't I just 115 or whatever it is is just a lot to ask and I just feel not completely necessary but I'm also for making sure that it's clear that
this is done right I don't want it done I just want it done right that's it so if that makes sense I'm happy to answer any questions or listen there um yeah actually I do have one question Bill do you I mean the deal that Kevin
did there does that seem to make sense to you those three lines right I mean well this is the first I've really looked at it for sure but I mean so I'm not I'm not trying to put you on the spot right this is I'm not an attorney or anything yeah I was just saying but I mean like those three
items do you guys always say we're going to do a top gr Vibe do you always always do field work or do you would you in some cases like in a plat do it off mopo or liar or whatever this going flight or
whatever that there is given I mean this is not like we're splitting like trendal marbles on the floor you know I mean this is a this is like from 10,000 feet looking at the water drains which way right well based on my conversations
with Chad and um this is not something that we typically do is to um determine a divide on a property it doesn't happen that often um but we know how to do it um but we uh yeah um normally if we're going to determine the divide and it's
very important um we would do the toppo like we're talking about um if it's just kind of a preliminary thing we can look at lar it depends on what level of uh of design or ACC accuracy that is necessary do do you think I mean a foot or two
either way um is going to change the outcome of our top graphs of theide I mean you were on the site like if if it was moved two or five or 10 feet one way or another Well it wouldn't
change the outcome right again I'm not 100% familiar totally with this how this got to where we are right now but I just remember that you know like there was there was discussion that there was some changes to the uh to the surface and
those changes to the surface may have um indicated possibility that that change the divide or could change the Divide yeah and that was kind of the premise of having the guys come out to see where um that wasn't Disturbed the trees and
everything so where the top the goes through is all undisturbed or the proposed one anyways I mean that's factual I mean it it that well I mean I again I just unless I can plant trees that are you
know 30 feet tall or 60 feet tall um in grow gr I mean but yeah I mean the difference in the continent the continent in the Divide determines whether the water drains towards one lake or drains towards the other Lake and dictates
which level of um you know like zoning require IR ments need to occur for going to this way or this way and if you know maybe a foot or two might make a difference I I guess I don't know that it's specific information so but maybe
if I could and maybe Kevin could speak to this um to bring everybody up to speed everybody here is not as up to speed on stuff and so do you have any drawing or line that shows where the
ruling stood in relation to what you have presented I'm not sure I understand the question so the Divide line yes and the ruling on that you know do you have any drawing that shows how far that is off
of what you guys are provided so you guys are showing this map of where it is but and maybe I'm not looking at it correct but which you know yeah can somebody show how that contrast to it to the ruling that was made originally on
this are you talking the 2019 one the 1236 contract yeah so that that way that way it kind of shows everybody what we're looking at and knowing that information kind of helps this packet
you know that if it's off two one to pass it around but it's not really a game of feet it's a much vast bigger area sure so this want to demonstrate on so this black line right here is what
was determined by Britney and the yellow line right here is what determined by yeah I you know can that be explained up there for everybody to see or understand kind of so question is really
that we're after yeah this is what put it in perspective this is 800 right you know so that's at least 75 minimum from the closest
just doesn't change you see this one right so this is so this 1236 line right here is what was determined to drain towards
railing right everything this way when Westwood redid it they said everything and it comes like this and oh mean because from here this portion but this is a Rel none of this there's no no
arguments even if it did it buts up the raay L so it doesn't it's a relevant to the there's a ravine that goes down through here you see that the there that essentially from that point
everything and I don't know I I don't know if we're going to be able to resolve this by sitting here but right I don't and and one one add on here and I'm not trying to take up more of your time when you're talking about the disturbance of the road uh that the
trail was cut down in there when I was out there tooing uh the roadway was cut here I could go over here and find undisturbed ground and find undisturbed ground the other side less than 50 feet away a standard grid is 50 feet not
saying that you bypass things that uh uh you want to be picking up but like I said this natural ground disturbance wasn't into play we we took shots on both of them as is with the road build and prior to yeah we had too on it prior
to any or any any grading on the property at all so what Jeth was trying to say here is too is that all of these scenarios all of them fall outside of either of those brake lines when we're talking about the two
Lakeshore shots they're all away from uh regardless of which scenario you're using post or pre-construction uh and when Jeth is talking about a foot to 10 we're not talking vertical we're talking
positioning and when you look at this drawing along here where they're matching we're less than a foot away from lar hand traditional those type of things uh so I hope that helps at least just on the fieldwork you're not
going to get anything different like numbers don't lie like we don't go out there and I mean well you're going to bounce it off this rock to try I mean this is a the parcel 16 the par is 16 it's hard to compare liar
to actual the actual survey I mean there's that level of accuracy that I would disagree we have it in we have it in all in all three of them we have it there's two different lidars and a uh
hand survey one and I mean he didn't Kevin when he went out there he wasn't like hey I need to get a shot at this height because that's what the liar says he went out there and hand I you don't yeah I just I don't I mean I'm not even trying to arguing I'm just no no you're
not no I'm not no AR here this is all information for every yeah we're just trying I disagree with that liar is being used everywhere yeah don't excuse me excuse me oh Tom did you have a comment oh I don't want to interrupt anybody
oh I I mean we use and the other thing is we use liar for the plat right you know so it's widely used I mean if it was that critical you would I would assume you would hand survey everything right yeah and I guess this is maybe a
question for Tom would be my next question you know with this information and putting different supposed to speak firms against each other wsn and Westwood and whatever all of that stuff I don't think that's ever uh a good look or an
intention for this this is obviously new information to all of us tonight that would have been beneficial yeah free you know five minutes ago for this meeting for everyone to talk about um I don't know Tom from everything that you know
about this and how this was originally put together and kind of uh the rulings on it I guess what are your thoughts or opinions on moving ahead you know legally with you know overturning something like this
based upon this information well to answer that last one first I wouldn't make any determination on this topographical divide excuse me on what you know tonight I mean this comes before you tonight because at the last meeting um you wanted to get an
engagement from width a proposal which they've given you to do you know what I would say is independent corroboration or investigation of this issue by a third party at the city h years to do
the work and it may turn out to be that it's exactly uh what Kevin and Jethro are saying which is it won't be different but at least it'll be your own hired work and then you'll have that corroboration um if uh Jethro is Boing
at the idea of paying for this which is the premise for doing it in the first place then I guess that's his prerogative and then the city could decide that it doesn't want to engage this work and then you're back to trying to figure out ultimately what to do on a decision on this based on information
you're getting from really one side right and it may be a lot of money and it may be um redundant uh according to what Kevin and Jethro are saying but I definitely would not make any decision on the topographical divide you have
other stakeholders in this decision who are not present tonight who expected that the city was going to proceed with um hiring this work having Jethro Carpenter pay for it wait for the results and then ultimately have that Aid your decision so don't make any
decisions tonight is my advice um and I guess decide whether or not you want to engage this work and if you do if Jeff wants to pay for it on you go if not you're back to where you were we would only be making a council Motion in the in the event that he would accept to pay for this work that's how I understood it
we had the conversation at the meeting last time where that where I think Joel brought that proposal up and Jethro said yeah go ahead and get a proposal and I wouldn't be um uh against you know paying for it we had the whole discussion about who the client is ETC
so um I understand that the number may be more than Jethro thought it was going to be um well in additionally Jethro this proposal was sent this proposal was dated March 7th did you receive it on March 7th I wanted
I get it even uh maybe a couple days ago or something I sent it to you maybe was it seven I I don't think it was 10 days ago was it it very well could have been I um you know I had a conversation with Stephen that I was going to come and
talk to you guys because I don't really I mean chth r once one SE what what was the date March 10th upon receipt March 10th the survey date is on March 17th um yesterday
um from your surveyor here was this was this done in the last 30 days or at least completed within the last 24 hours because you didn't like the price no it was because I uh the
reason why it came up or whatever was but Kevin said that there was a new uh a chrome County came up with this new whatever deal and he was going to put it on there and I'm like well you know what makes more sense is to put on what the original one was for the plat right um
um so je I think my opinion on the matter would be that we left this council meeting a month ago and we had a I would say a rough path forward in regards to getting this taken care of um we
followed through with Seth has follow through on our behalf to get you the proposal um in my opinion rest of the council going to have their own Falls in your court well I'm rocking hard place been there before well let's do it
I'm numbers don't lie so as long as uh so we have on the record Jeth Rose accepting this proposal from MTH Y and you're yeah I do want to be on the record that
he is to receive all the information everything that woodf does uh field notes drawings cat files ra is everything that's included in the proposal I don't know I don't see it in there wait a minute here maybe overstepping a little bit there Kevin
this is this is your way over this is client information and and so it's not to say that um upon a request After we receive it um that we would share it um but I don't think the council would make any commitments right now that when if
wet's going to do this work and they come up with a result that they're also going to CC you in into all that information that probably that request could be made another day I [Music] think yeah I mean I am
uh I'm here to listen so I will um accept the proposal right and we'll um is there a timeline on when the fieldwork and the stuff would be Beed um I I guess I can't tell what that is
but um yeah I mean we can put it on the schedule and get it done as soon as we can I can I can check with Chad and and let even know what our schedule is I think uh you two can connect on this um
we have what we need to be able to proceed with the councel or with the uh with the motion to get this pushed through so just one more thing Kevin just to add to that comment um if the result comes back as you expect then I doubt that you're going to
need information that supports a conclusion that width reaches that agrees with these scenarios that you're showing so another reason why beyond the ones I said it may be that you don't need to see anything because what WTH
produces agrees with what your conclusion is it's not an overstep by the way it just isn't it's based on contractions um this is an unusual situation that you're asking for we're asking to reciprocate with a bit
of an unusual thing but it's not an overstep if he's paying for we're saying that information is his and he should be able to get it we're the client he's not the client we are we established that at the last meeting I'm sorry Kevin I do
disagree with that that that's why the the bright line was drawn at the meeting last time the client is the city um no different than any other application that carries a fee with it I stand corrected D but but certainly you know
if if the if the results from width disagree substantially with what your conclusions are and we certainly can talk through um you know your right to receive the underpinnings of those conclusions we we can do that another
time there not no tonight on that all I ask is if it's way different for whatever reason that there's evidence to show why it's different that makes sense I I have I'm not here to my last question now just so that we're all
clear though once this is done by wsn then we still have to send it back to um the DNR correct for their their ruling and approval on this that would be another step before it even come back here yeah
Stephen you agree with right I can talk to that yeah so if uh the count or if the city were to accept a new topographic divide superseding the previously accepted one we would adopt that by a resolution document provide that resolution to the DNR that would be the preferred method of receipt of that
for them to proceed with all of the evidence that supports it so that would be the documentation from woodset saying this is why we are moving forward with this topographic divide accompanying that resolution to them the council yes Council would get it first and then if so approved they
would move to the DNR for acceptance so your motion is my motion is to accept the proposal from witth regarding the survey work to determine the topograph graphic divide for Roy's Landing with the notion and
understanding that this cost will be reimbursed to the City by Jethro Carpenter second any additional discussion all those in favor signify by saying I I okay motion passes thank you everyone we got a plan than thank you
guys and then bill um I don't know if I have your contact and you have a card or something so I can uh okay the last item under old business is to approve a recommendation to terminate the downtown master plan
Stephen good evening again um yeah so on the last meeting last regular meeting from city council um we had directed to get revised scope information from wood as it relates to the downtown master
plan proposal on March 10th City staff and a couple council members and mayor or well one council member and mayor um and City staff and WTH met to kind of calibrate on that revision to scope it was discussed at that meeting um that in
the short term it be recommended that we focus on getting to a place where we address roadblocks within the RightWay um such as sidewalk storm sewer and treatment location parking utilities and others um and that well termination
of this contract was discussed by the group um resulting in this recommendation so in the future staff would request Direction on future process projects on a case-by casee basis um budget impact has been depicted
on my memo there as well um showing the wood set pilling to date uh the credit back to the city and the net paid by the city for the on master plan work with a balance unspent or saved from the general fund $ 73,4
4811 any questions for Stephen motion make a motion to accept uh terminating the um downtown master plan any additional discussion Al in favor signify by saying I no okay motion
carries um Council Lea on report I just had two quick things um one we've been working on the first newsletter to go out in like the first week of April um we're looking at instead of mailing to all taxpaying homes just mailing to
full-time residents from a cost standpoint uh it's a difference of like three or 4 thousand um so figured better to save that money get this first newsletter out uh via mail but then it will also be online for anyone to access and then that's how it would be moving forward Ward um the second thing I had
is just related to the Personnel uh well not committee anymore but Personnel Liaisons if um the council would be open to looking at adding in a mid-year review process for staff um to be able
to calibrate against goals and targets and not just save it for the end of the year right so we can see how we're doing in process and include a 360 review feedback for that that would be confidential from peers but also from Council as
well okay that's all I had um can just a quick clarification on that can um as far as staff Citywide department heads admin I just want to make sure yeah I think we had talked about doing department heads and clerical staff and then department heads
can decide if they'd want to Cascade that down within their departments okay perfect thanks um Council updates well you heard everything I had earlier before the meeting from Amber so I have nothing new Bruce nothing Jo no okay um
the announcements and upcoming meeting dates are listed and we're at the point uh where we can accept a motion to adjourn so moved second all right all those in favor signify by saying I I we are adjourned thank you everyone