the BL Pap we live Mr chairman good afternoon I'm now going to call a Wednesday February 19th 2025 meeting of n County Commission to order on Wednesday March 29th 20123 Governor Healey signed into law
chapter 2 of the acts of 2023 an act making Appropriations for fiscal year 2023 which included a two-year extension of the option for public parties to hold remote meetings by suspending certain provisions of the
mass open meeting Law chapter 38 section 20 that action was effective immediately extending the current option for remote meetings through March 31st 2025 we are live and remote
today could join me in saluting the flag I PL flag United States America and to the Republic for it stands indivisible and Justice all thank you I'm to call a roll commission stady presid sir commissioner
Shay is present we have a quorum um next item number three on our agenda is call for executive session we need a motion to go into executive question Mr chairman I'll move stady we
go to Executive session soon La chapter 38 section 218 3 discuss strategy with respect to bargaining or litigation no meeting detrimental effect on litigating position of the public body M she motion made in second all in favor
I'll take a roll I'm sorry to go into executive session commissioner stated yes sir commissioner sh is yes we're in executive session we will I have declared we need an executive session today and we will be returning to complete our regular agenda
after the um minutes of executive of minutes of last week's meeting and then go right to the budget commission if you don't like okay are we on session right now we are commission I'll leave the department at
the table where's my book where's my book huh where's my book my book right there doesn't have a bulldog yeah I have a bulog don't I have the Bulldog here I'll bring it down oh okay no no I didn't know if I use this book here Billy I don't care yes yes that's
correct use this book here yes okay I got it thank you thank you I misunderstood I'll be right here if you have any questions okay let's let the public in all set Mr chairman hello car hell Commissioners
how you doing good how are you good hello Sam Commissioners Sam you're going to be first Sam so shall I assume the position okay we're back on the record on our regularly scheduled meeting of
February 18 2025 commissioner item number four minutes of the Open session meeting of February 12 all right Mr chairman I'll move approval I presented motion made and seconded all in favor I minutes are approval number five of appointments we have three
appointments today with various department heads relative to budget hearing for fiscal year 2026 we're going to hear today
from CIO Sam Evans Sam Evans won recreation facility pal Miner and John mcgan on maintenance department if there's no objection first up and the
seat here today um D yeah is is Sam Evans CIO good afternoon Sam he doing Commissioners thanks for the time we're working with your budget as you presented Us in this
book yep um be lucky yes I'm sure you are very lucky today today is our lucky day we're I may say this is the beginning we're sticking to our calendar we did last year we're going to stick to it this year so and everything
can be on the table within the session of the budget I'm I'm going to assume too just to set the tone we're just getting this today correct that this is just an easy correct once over lightly we ask questions take weit we visit later y okay is that okay so we're just going to go same right yes okay okay go
ahead go so whether or not you had a chance to read the cover letter that kind of goes over everything and then in the spreadsheets I make some call outs there for you to see basically what was covered in the cover letter so wouldn't be anything surprising between the two pieces of
information the um high level is that I managed to identify several areas where we could cut some money out of last year's expenses even with uh trying to anticipate where vendors would increase their prices which I think in my third
budget this time I can more accurately predict where vent which V ERS put in price increases I can never do that fully because you don't know what kind of years companies have had but even with a 10 to 12% or 10 to 15% increase for most vendors I was still able to cut
out about $45,000 overall in expenses although there are some areas where you'll see expenses have gone up in places um I have taken out a bunch of money for Consulting temporary staff uh but I have
and we'll talk about this in a moment put in a new position that I'm requesting you and the director will be able to discuss whether or not you can afford that this year I know when I put in a salary that's only some part of the costs there are all kinds of indirect costs with Benefits Etc that you'll have
to consider if it can't be done this year again we'll talk about it in a moment I understand that and what I've got in uh my notes in the cover letter if you can't put in the whole salary if you can consider putting some of that money back into my consulting or professional Contracting areas that
would be uh very favorably looked upon and that's we'll get right to that position immedately the position I stuck in there is for a network administrator cyber Security administrator um this is modeled after what the town of Wellsley did in 2023 they didn't go out just for
a cyber security professional they went out for someone who was going to be mostly cyber security but also help out with network Administration so given what the incident that we had earlier in the year and the needs of the Agricultural school um they had a situation with one piece of their
software didn't have anything to do with them it's a piece of software they use but whenever it happens there's things you have to consider uh we thought if we have a position that will work for us which includes our two locations and the golf course and also help out at the school it would be something that would
be useful so you'll see that in my group one costs again you can consider it and with the director and if it can't be done this year then some of that money if you can cut it out stick it somewhere else that we can have somebody come in and help us with some cyber security
things when we were looking at how do we address this strangely if you go out for what they call a virtual cyber security type person the cost of having somebody come in and uh spend X number of weeks
looking at your stuff and then doing it it's almost as much as a full-time person we already have and I think we discussed this back when we were talking about the cyber security incident before we already enroll in the federal government's um monitoring software they
check our sites out once a month and send us reports and we have some weekly stuff and we've already taken advantage of the states some of the states free cyber security uh offerings and we do all that stuff and what that does is it points out things that we need to do so we're already doing that but a person
who we would hire would come in and look at all the logs and look at all the things that come in from the federal governments monitoring softw they would sit around and they would be here actively because the threats and the cyber security landscape changes all the time so it's something that we should
get to eventually I think um and again it wouldn't just be for us it would also be for the school and there's a note on the spreadsheet I think it's the second one that you have yeah the second one shows salaries and once you start looking at spreadsheets that says maybe there would
be a possible contribution from the school I also I understand that uh we had a very brief conversation with Market about it and I think Mark may have talked to John Wallace but I don't they weren't able to get to a point where they could say yes we can contribute to that so again if you take
it under advisement at the very least that would be appreciated as we get into non-personnel expenses as I mentioned I was able to reduce the temporary salaries since we didn't use them very much all this past this current fiscal year um one of those
areas I was able to take out we had some money in the in temporary salaries this year for Richard Kennedy and Gary Luben so that they could come in and help us as we were looking at some improvements to the brown tech software uh we didn't use them very much this year but we
believe that we might need them some next year so cut that in half in some other areas so you'll see some savings there as we go into group two expenses we had some money set aside this year for professional and Technical codes and I used very very little of it so I took
a whole bunch out of there um we get into maintenance of computer hardware and maintenance of computer software which is really renewal stuff I was able to take a bunch of money out of there but we renew the IBM hardware and software which is what brown Tech runs
on and we do that in two or three year chunks so last year I didn't have to renew it but this year I do so while I was able to save a bunch of money in there there are several contracts that skip years so I there's a some big bumps in there excuse me for a
moment another thing that excuse me went up in our software renewals this year is Microsoft stuff so one of the things that we changed after we had our cyber security incident earlier in the year is we moved all the folks here in this building uh off of network software that
sits on computers here into Microsoft's Cloud so to do that we had to buy a whole bunch of new licenses and we're about to buy this year some new software to make that even more strong on the cyber security framework and to back up all that data so there's going to be
extra costs there excuse me so that went up a little bit uh but I was also able to save a bunch of money on what's called contractual expenses you'll see those codes go down greatly on the supply side of the group three I took out a whole
bunch of money there as well because we just havn't been spending that much uh this year and that's because you guys were able to approve all my previous uh requests in those areas for the past uh two budgets and so not going to need to
spend a lot in there in FY 26 group four I've always had very little in there so I don't need to do that so that $1,000 save there and in capital I had to put bump it up a little bit we've got and I won't bore you too much the details in the server room across the street we
have this battery intensive backup thing that's wired into the server racks and it's from this one place and every I think Dan told me five to six years we have to replace a whole bunch of batteries in it and it's not
like these other batteries that we use in other places that are cheap takes a whole bunch of batteries and then it's good for five or six years so we got to replace that this year so you see that bumped up a little B so that's the highend view of it'll be an FY 26 yeah yeah so that's
why you'll see a bump there so as you go through this you'll see some other minor things I don't want to waste your time and go over everything for you uh when you go through it if you have any questions I'm totally available for it hopefully again you'll see in the last page of the spreadsheet I got a whole bunch of call outs there which will
hopefully make things clear for you and as you go through the cover letter again you'll see a little more detail than I went over here but in general I think it's that you see that it's gone up a bump but that's because I put it in a $90,000 position which you may end up
not so in general I think it's a a lower budget by about 45 50,000 before the additional position where did you put the new job please that'll be I talk about it in the
first part of the cover letter and then if you look at the or the cover the first page that has the grid lines on it Mr chairman yes you'll see network and cyber Security
administrator which is the last thing under title of position it says it says so you see code 100 permanent salary CIO data processing data blah blah blah and then you'll see network and cyber Security administrator and for name it
says TBH to be hired where I don't have it I don't did you not get this page oh okay hold on this one but it's only got four of you on there oh yeah we don't have that page oh you didn't get the no we didn't get that okay
sorry all right page that page so there actually there's probably I sent this this is the updated one so some of the other ones all right the other pages will be updated as well so we have to get you a whole new set
because my cover letter cover what you got in your binders there don't talk about it right so bottom line as you presented this budget today is it is it is it net increase decrease it it is a net increase because of that but it's
still an increase yes how much would increas is it 50 45,000 you had some drops too yeah you had some drops cut this cut that so let me see what
we looks like it's about 60 something more than last year no wait more because that's not that doesn't have group one in it doesn't fact so maybe with
the with that if you approve that position it goes up let me just make sure I'm doing this so last the FY 2025 approved was 497 th000 outside of the
Personnel the 2026 requested outside of personnel is only 458,000 so that's 45,000 savings so with 990,000 so I think it goes up around the entire budget is about 50 55,000 over that
including the new position so you take the take the position out it's 50,000 saving are there other communities that have something like what you said wsly full ad have part-time people uh I don't
know that's a good question if they have anyone doing cyber security part-time because it's hard for a cyber security person to come in and check everything out they do have up in the NorthShore they have a cyber security collaborative um I don't know what the staff on that is they have this thing in cyber security called the security
operations center which is a place that they got people watching stuff they got software watching stuff people um have monitoring going on all the time and it's I can't remember how many towns are in that Northshore collaborative but they may have some part-time people left
so last question yeah sure take your time would it be possible for this to be part reduce rate then we gradually bump it up each year yeah so that's it's harder for me to know uh the the the problem somebody
comes in we'd have to cut down what they're looking at we'd have to have a professional come in and say yeah if we you can't do everything that that we want them to do and you'd have to tell them we want you to monitor the logs and make recommendations we want you to
check the hardware we want you to come in and change our firewall logs but this position is not a full security position someone who could go around and help out too because Mark coet for instance at the school he's doing all of networking
stuff a whole bunch of stuff almost all by himself I know he has her name there's another person there who helps him with some of the work she's does some database stuff for and helps with the um some of the Chromebook things Etc but this would be someone who could help
out not just with cyber security but the job description would be to go out as be a network administrator as well so maybe it would be 60% 75% cyber security but that other percentage of it would be to go out and do and network be
a possibility of a side benefit by that I mean by putting on a person with our insurance carrier give us perhaps a a credit so that's just like you know have a hydr FR your house you a little B so I mean you got a guy doing security we
didn't have it before would that be something we get saving on we have to check with our policy what we've did what we've been doing the past 12 14 months is actually checking off the box that they had like multiactor authentication which we've done now on almost all the applications
Outlook and everything else we've done that so they have specific things you put in they reduce the your rates and all that kind of stuff um I don't know if having a person in but it couldn't hurt we would we would check we could have our agent check with that you find out about that
um it's really more that as I was mentioned we we we have this stuff with the federal um cyber security information security agency they send us every month a massive thing saying all right we we want you to look at these things and then we get that
stuff also from the state and we we have to spend time going through and fixing stuff but when you fix one thing on your website say or your network you have to make sure that you didn't block out something else so so you you have to set up a whole bunch of tests before you can put something in so by the time you're
ready to make those changes well now you got the new report so it's it's hard on the time frames that we work with to make all those changes but again this is the first time we're putting in front of you it's right in the middle of budget you can't do it we
understand thanks yeah thank you and then again first time you're looking at it if anything comes up while you're looking at it just let me know or through the director or whatever we'll answer whatever questions you have okay John do you have any questions to um I'm justed not I apologize if
you've already addressed this but did you discuss the possible partnership with the schools yeah on this yes he makes note on on the sheet thank you possible contribution to school we'll make we'll make sure that
that you have the yeah exactly it'll take some more thinking and inut from them we'll make sure that you have the corrected cover sheets and um backup spreadsheets if we're going to do that Mr chairman we have notified school tonight soon their budget look at their budget
and see if they yeah well I don't think I don't think John W had a chance to do that so I talked to Mark I know Mark mentioned it to them but I didn't hear back that they were able to do it so didn't get readys okay we'll bring it okay any other questions commissioner
good thanks all right thank you thank you okay motion take under consideration as I said earlier everything is the last day the budget subject discussion okay thank you thank you next in our
book Thank [Music] You president sclf course it's number two in our book letter to us dated February 1st almost golf time right it is my pleasure to submit the fiscal 26 budget for w
recreation facility president's Golf Course the following are the Highlights Highlights of that budget um talks about income temporary salaries everything's here and there's a backup page to it so kle you have a statement here or any
words of wisdom and we'll from there I okay um the uh temporary salary budget has been increased by $15,000 I tried to do this this last uh fiscal year but um it was not put in the budget um overtime
salaries has been increased by 5,000 um we exhaust that fund each year um gas and diesel fuel has been increased by $2,000 um household supplies materials has been increased by
500 um fertilizing seed has been increased by $33,000 for Bunker sand um employee uniforms has been increased by $1,000 for Pro Shop uniforms that's something that we've been discussing for years
um rental equipment has been decreased by $1,131 76 two greens Master 34d will come out please FY 2025 for M 15,520
64 fi 2026 will add a sand Pro and a v track layout attachment for 5,388 188 question so two things are coming off the total amount of that is 15,000 plus you decrease something else
by 10 it's about 25 right am I right about on the last code code 00100 yeah it's been decreased by $1,131 76 decrease yes right and you
said two green masses coming off the lease right so you total them looking at would be 25,000 coming out which adding something back in great no right with 15,
5264 coming out and we're adding 5,388 which would be the difference between those two so it's been decreased by $1,131 okay so if you look at the first couple of items you presented to us right okay
um so you had some increases and you got some decreases is your budget level funded or is it overall going how much is it going I don't have get that what's that question 19,000 okay I have it
at I'll agree to 19 okay we're just trying to figure out where we're at y yeah not way out of whack but okay and the income though um is it based on current fees for the last last couple years they they worked on that we only had um in the software the last few
years we had new software yeah so is the income trending up going down staying same last last year is a very good years yes y um that went up okay so that's the estimate I see that's the
income estimate we're estimating for fiscal 26 right okay so based on the income and then your projected expenses we're still going to be down about 19 right not breaking down about 20 that that Delta is against last year's
appropriation not against his expected Revenue he's not an Enterprise F so the funds he receives for Revenue one of our general f right you're right I was looking at it different but no I reasonable approach but basically with the uh course it's a break even sometimes they're a little above total
expenditures sometimes are a little below and it's Carl's right Dana's projections were slightly above last year good year um so I suspect they're in a slightly favorable position Revenue to expenses but overall against prior appropriation is up about 20 grand can I
ask a couple of questions so just just you've got pretty significant increases from you know temporary salaries overtime salaries what let's take temporary which that's a big inre 15,000 right there right so what's the reason for that well at at the end of the year
we usually get very on tight in the budget yeah and much exhaust the funds there yeah but temporary salaries is for temporary people you put on right so crazy question would it be
better off don't put temporary higher so much seasonal people yeah seasonal mostly yes list yeah I love gigantic days of those people back it's coming back temporary here so this is
the number of people you need to manage a course come you get be got remember we pretty much open if it's day right okay over time okay gas and Diesel that
stuff goes up I the rest pretty much normal stuff you know stuff goes up expenses go up life goes up um I just know about the temporary people but that's all we can go back and bu that's all you know that's all we haven't got
all the budgets yet we don't know you know you're you're looking for a little more Sam looking for more Mr M looking for more all right all right Jo all right but I'm good we're going to take this under advisement and if there's any more
questions you can ask them at any point in the but in the interest of John cor go ahead thank you Mr chair I was just going to ask Carl if you put any um thought into modifying the um the hours
worked with the assistant superintendent the mechanic and the grounds keeper this is a status quo budget I presume each of these individuals would work 37 and A2 hours we'd had a conversation several times most recently in January about about through you Carl um possibly
bringing up to 40 hours per week um due to the overtime issues that you uh faced last year they didn't know you wanted to make your pitch to The Commissioners on that plan today um yes I would um
the the full-time staff work 37 37 and A2 hours um so if they come on a weekend or a holiday um the first two and a half hours get they get paid straight
time um and that's taking a extra day work um I had suggested that we um put them up to 40 hours a week um so they work 40 hours a week and then when they come in on Saturday Sunday or holiday
they would start off makeing overtime so so since they don't work 37 and a half hours during the week right and they come in on a weekend or holiday the first two and a half hours they are working they do not get paid hour
overtime they get paid their regular reg week and I just I I don't think that's fair to do to do to someone that you know taking it basically taking a day off and coming in
work so you don't bump it for I would like to we have to take it under advisor we're clearly under some EG from Uncle Sam just he must work 4 hours before you can get any I thought that was refresh my
memory didn't we have something like that this would go this came back about few months ago oh I think we've been wrestling a little longer than that but we you know they gave us plenty of time but we haven't done it yet so we got to do it
in this budget we got to come out of here with some something I know I know the employees AR there this budget doesn't reflect that but you would like us to look at that I would and therefore it be the adjustment we need to make yes all I want to know make notes all right what
in view of that yeah the interest of disclosure yeah looking at this budget number assistant superintendent George Sullivan has given his resignation he's gone off to the Happy Land of I don't know golf equipment Etc George was a
longtime employee I think he started as one of his sum Associates went all the way to assistant [Music] superintendent we have his he's moved on he's not here today I received the
notice from Dana Smith assistant director in golf proo says good morning I've submitted my resignation effective date of March 7th giving two weeks notice just a few questions from Michelle Richardson we're gonna have to deal with
this and I know John was going to mention later in this report so we're going to be hunting also an assistant director golf pro for L one of another thing I'm informed today you can't open the golf course
without a golf ball I don't believe we can I'm not train the softw fine I've never so we're going to be under a gun here and uh I I don't want to tell you you know I assume the other employees are remain in place
so none of those well those are the the poor people everyone else comes on this temporary and it's been that way for a long long time I don't know whether it's 20 people 30 people you know it and flows and we're looking for a March 10th
open just trying to get all direct give or take give or take I suppose it's snow in that week Moon the sun's out you know what's going to happen so I I just want to you know the lesson a month is we got to keep oh we
got and we received the second today are we advertising position we're well oh the first one we're well into interviewing right K and John have interviewed you know some people and I think they're making progress is it fair to say we're making progress on the grounds keeper guy I hope so um we have
a a good candidate coming on Friday all right all right I mean I don't want to jump to the gun either but you know this this position has certain licenses that's to do with the chemicals I believe and that's Kyle's background too so we G
leave that up to you we got to get going with you I just want to break it up make it up today bring it all to all right any other questions about the Ws and Recreation um go ahead John uh given uh
commissioner st's interest uh you inclined to ask Carl to resubmit a budget reflective of those hourly changes that he just discussed we'll do F fuel electricity fuel oil electricity gas is gas is the equipment
right fuel is the yes truck so truck m 111,000 111,000 up from 88,000 in one year we're going in the middle of 92 I don't know I mean there was a SP spot that you
know we're going to have to live with and a printing printing what what is printing what's a big binder on um that in the in the past was um the
norford County classic and the uh theall and that's also the score cards okay that's okay I don't have anything else right now but uh again I'll take a motion to take this under advisement with notice of those points
to be readdressed or addressed okay motion made and seconded all in favor thanks do thank you commissioner than next on the list here up come on up come on
up good afternoon I'm looking at John's memo of February 4th how you talking about uh requested increase fiscal year 26 along with justification
John coule of words of wisdom John also is John Bon assistant director is with us go well go ahead my uh whole reasoning for this request for an increase in accounts for the employee
is on I was informed that she's making $24,000 less than bar that's that's pretty big sum there I thought and uh I know Tara left the school and came to work for us at a
$5,000 difference okay and I don't know it's just it's just something I want you to look at and you know make make your recommendation and as far
as uh I I just saw you know $24,000 difference in pay for the same position as the one but that's up to you yeah look at Peggy you're not in the
union John's on the union and you're on the union everyone else in the everyone else in everyone else is okay but a rubbish removal uh that's basically an increase because of the
contract and uh you know these increases here are justifiable because elevator repairs are going up they're going up everything's going test control they went up 800 and the employees uniforms is by
contract I believe it was $1,100 difference there and the plan and supplies that goes up every year that's f I mean we we're supposed to
be putting it off for bid all these different supplies and uh I know that it wasn't being done the last couple of years it's been you know we've had contracts with certain people with
certain items but you know there's other stuff on there that we we grab from Home Depot our lows which is I think it's probably more expensive that's something we should look at getting the
contract with the different supplies that need you know like Lysol spray disinfected and stuff like that bleach soap everything everything's on I know we have a a contract with
NextGen they Supply a lot of our stuff but there's other stuff that's that we needed get that's why that increase of 4,000 is required and on uh the payroll is we've changed that
because of the ongoing negotiations that you have with the union we added in that stuff didn't we well that that was just leveled because they they're not done with so everything else is level funded
except for a few things here I think we uh increased the sew and water and sewer taxes by 5,000 so that's the water and sewer tax in each of your PT build no that's for
each one no that's all yeah yeah but each I mean different towns yes quinsey Brook Line St the de right and there's no we I didn't realize we paid water well you got to pay for the
water the sewer tax yeah that's where about 63,000 really and they know 5% increase or 5 point something increase coming you don't pay you don't
pay right I mean it's 5% 5% is what the yeah it is what deim is going up least okay and there uh well usually we only go level funding with it's uh budget every year if you look at
it you'll see that it's basically been the same for the last three or four years I try I try to keep it down as much as I can but certain circumstances you know you're going to be getting you know for contractual
Services we have to get a little more money because you're chargeing more all these contractors they charge a little more now every year and then you have uh elevator repair guy already went through
that these are just basic increases that we need the way the way is the world right now I think M everybody's going up go ahead I I I'm confused on the very first item it says requested increase
accounts for employee angel step there's no number what number we looking at there's no I have no number on there I don't either well that's on the it's on the spreadsheet that's attached to it it is yeah is this on first is this on Margaret's that what you're
talking about yeah right on the spread sheet you'll see it doesn't say Margaret it says terara it say Margaret did say ter yeah a look yeah that's why there you go I mean I already crossed it out screwed up no I
have John terar John and eliminate that's why I have I have no CL is the new sheet all right okay but Commissioners the data that department are asked to the Tyler system Tyler data in raw
format that's what you see at the back of this particular budget okay we we utilize thank you we utilize a dump of that data into Excel into a format that the Abrahams group has provided us okay so with respect to this position for
Tara defonso um this is an old format that has not been updated with the new data that's coming in I'm just explaining why they have two different all right so question okay is
that an a question well for now you're going for now currently so Mar is the right name yeah but now they have the right name if we go to the sheet of the the union employees starting with arbitary and going down to vacant one
two three yeah we have three R should be five there should be five not three okay well I noticed okay Paige is taken out okay so
let's now it should be five do you have any way of forecasting who's going to retire in the next year John I think I think we're going to lose uh maybe two or three guys on night maybe two anyway
okay two of them I'm sure right joh we have one that gave us notice the end of March one okay so so whoever that person is I well who is that just for crowle Crowley all right Crowley so Crowley
leaves us he's a custodian yeah a 9 N when you when you take I'll move you get that then you can move from personel and that creates another open yes I think we talked about this last
year due to the close of quiny court right eventually eventually we talked about this we've been talking about since I've been here we're going to lose those positions which we still maintain the quiny court and I was looking to leave the breakage there
because hopefully when if and when they ever move us out of there I'd be shocked if it's not another year more I I I've envisioned we' just move someone in there that's presently working with us well moving someone up yeah all those
guys there are new I know last two or three they'll be able to fill in the positions here but that still creates some vacancies at the bottom yes no they you're going to replace growley no
matter what happens cuz he's a higher paid then is he a senior as opposed to he a cust no he's just a custodian now he was okay cust seniors are higher than than custodians right okay so he's
okay so he he may be not a good example but we'll deal with that when he leaves but that's you know so we're all we're on the same page that's the reason for these vacancies I realize in a real world we could fill them all and eventually we
might have to anyway and we would I I me you know but I can't tell you what's going to happen wday how about my house that with it's we talking about here I know that they're still working I know they've advertised twice yeah and
uh I mean I went to the bat remembrance service last week and the judge asking me asking me when they're leaving there I said judge I mean Mercy we can stay we we not you know those letters don't
generate from us they don't come from us they come from the great Commonwealth so okay I go back to what trying to goad I'm trying to get clarifi so your proposed increase is for about $10,000
but that still puts the person less than what Tara had going based on her salary am I getting this right yes CU I'm looking at what Tara's salary was and what it projected and this is Margaret who I didn't even meet so nice to meet you pleased to meet
you maret introduction or anything you're maret you're looking for an increase but your your raise is still less than Tara would have been am I right am I reading that right okay well make sure I got the right information I can't vote I have the right information
all right so that makes sense any other vacancies when they happen they happen we talk about this nonstop I understand that well you want to talk about I know but I mean when they happen they happen Plum's gone depends on Quincy when the court Plum's gone I the Plum's gone we have that yeah I was going to announce
that later in the day but we might as well talking about Personnel fine increase are very modest those things go up supplies go up they go up John well usually we don't have the utility we should have the utilities on
too it's here they're going to go up too who's that company excuse me who's that company you mentioned though you can a lot of stuff that company yeah so they they give you like most of your supplies and chemicals cuz most towns do that they had bid it out they have somebody to get and that person supplies
everything but then there's always stuff that comes up I see the guys my own town they go down to H side wear and or Rockies and they need to get like you know stuff comes up you know so I saying if you can kind of minimize that because the more you can put out the bed the better off we' be right sure right so
you want to do that if you can if you can always comes up but you know that was all I try we try to keep it you know and within the budget try to do that do that go up to bid the clean Supply person whatever that's what you
put up the bid yeah believe it does I don't I know I think uh Nancy I don't know when that contracts up yes but they've been treating us pretty good sounds good
John John we uh you had a pipe break iny C of the year yeah that was cold oh yeah and you got up and running in the day and I thought the contractor was very
good you how did you come to come to him rather than I regular contract everyone tied up not that he worked out great yeah what what use some more of you want me to quote him you want me to quote what he said to me sure he said John I
can't get him out of the P help he's talking about help not not his his I want I want to make a note here not not our people it broke too late
well you got late in the day right yeah it was about 9:30 yeah but jeez they did were excellent yeah they were great yeah that was good did the build did did the build come yet you send huh yeah uh commissioner 3 I do have a
question um John I think you mentioned that the uh utilities are going up is that correct no your your budget numbers are static to fy2 well fuel it's exactly the same as it was in
fy2 and for electricity it's the same as it was in FY 25 I don't see any changes oh in other words other words we got to G gas fuel and uh electricity that's why we have you guys looking them over
that's right that's right that's it want over lightly that's what it is you would F that his electricity own low is $67,000 a year for so the question is are they going up and if they are by how much and if they're not do we
carry these numbers that's the question yeah well I think we should at least move them up 5% or 10% but this is not look at my bill it's way more than that kroa kill us you're ined to think that
they need to go off with with all due respect I think we need a little bit more of a a market understanding from a vendor for each of the three utilities John so electricity natural gas and fuel um I uh i' I've reached out to a
couple of other municipalities that I I work with and they're in multi-year agreements so their values are already known uh so feel free to check with Meen to see if she has any information on the contracts that we buy our fuel from in
our electricity to see if there's any projected rate increases and um if there are any changes let it us know excuse thank you Mr chairman John are we still sending people to safety school if that's the
right ter in fact I just uh confirmed the dates of April 5th and April 12th working on that and that's we had yeah I think we had 10,000
for school de cover and U I'm getting a list of the guys now to to give to George Simmons he does the school too good okay Mr chairman that
particular expense it's funded in John sub 25 budget once he expends the funds on this training they're eligible for reimbursement through a grant award that Michelle lini got through Mega I didn't know that but we're we're committed to
sending them to school and they have to go I mean we pay course you pay them to go to school well that's my point it's a good thing it's Federal funded yeah it's uh I didn't I thought to have o or rating you
know for each guy 10 hour school they also have other classes there we can wait another year to have that and snow REM how we doing we're doing all right M
yeah not as good didn't do anything for the last couple of years years that spoiled us I understand but man this stuff's you know well this last ice well it's like
rock bral those the wor ones that stuff was Heavy heav heav it froze quick too you get rid of it froze yeah out they
working missing that one tomorrow good that's good news done subject to you what you going to do thank you much okay any other questions or comments about the maintenance budget 2026 so some adjustment on fuel right
and electric utility and uh we'll get back to fuel yeah good thank you was good see you one more sorry I probably spoke to you we have have we met we probably we have we when I first
okay on the Personnel sheet night roving for and we no long that we're eliminating that position yes we eliminated it last year or we didn't feel it last year but we left the name in there correct yeah that's right want we're just going to eliminate the money and leave the name or we're going to
elate the name too not a person's name eliminate the name and leave the money you will you won't see that that's that's an23 expense that's an fway 23 that'll go away all right okay it'll go away on its own
okay right okay last call okay motion to take under advis move thank you very much can call anytime any questions any
information thank you sir okay thank you see you man thank you takece to see on the regular agenda thank you John take care John thank you yeah thank you we're back on our regular agenda item number six commissioner item number
six is public comment each week at our meeting we have a section for public comment anyone in Zoom land are in present would like to come in and have any public comment now now is the time director Cronin have you had any com not this
we okay number seven old business I have none number eight Personnel matter for consideration we have three commissioner stady yes sir Mr chairman Mo following ATA County Agricultural
High School to move for the approval of noce contion employment William Brady W is a sub instructor at the r State effective date 2225 motion made seconded all in favor all it is a vote next notice of resignation all right just Mo approval
other there resignation for Cliff and love L ofan as a for Plum effective date 22125 so motion made second all in favor I it is a vote for regional Services I move
approval of the no to change of hours of Christopher goldi of new M as rsdp recruit coordinator at the race dated date 21925 so motion made in second all in favor
I that's it there any two Z okay so those number nine payroll and expense on CH move the following warrant list number one 25-33 payroll
the county move approval of 143,000 63068 so Move Motion made second and all in favor I it is next second I move approval of 25-33 subsection 17 payroll of the
school I'm approval the sum $420,500 made second all in favor is a vote next third uh approval of 02- 0325 the expense of the county some of
$1,552 36 some motion made in seconded all in favor I what four I move there two born issues verse1 25-5 on issue interest through approval
of $ 17,120 13 [Music] second and finally approval 25-4 one issue interest approval sum 127,000
$365 63 some made in second it is V report on the American Rescue plan act director uh thank you Mr chairman briefly uh very briefly the
Commissioners uh may be aware that we are moving towards developing a new tool within the arle portal to establish a formal uh trail of transfer requests um late last week we had a multicounty meeting and presentation of this tool that was sponsored and designed by
norford County was Advanced to the other Three Counties all three um have have expressed an interest in buying into the tool for their use I spoke with our coordinator Shan bck yesterday and he is working out uh a
revised Bill to allow for the impact of that cost to be shared between the four counties which again is good value for us as soon as the final elements of that uh tool are ready we will begin to see at least the first transfer which I think will queing be the town of do um so now though that is all I have um one
more thing I intend to notify um our assistant arpa coordinator Mr Galvin of the role to be our front person on monitoring um activities within the ARA Awards with the CLA contact uh Andrew
Corbin who's been doing all the monitoring so those two will be our Frontline coordinators for all out monitoring going forward they'll report to us and CLA respectively thank you Mr J any questions of County director
number 11 oper transfer requests none not this week Mr okay thank you number 12 Marin please report from the procurement department on bid openings and contractual Awards yes sir we have one or two we have one lease here
today what's first has the packet okay green master device from Carl Miner sure this no okay um so he's looking to purchase very
expensive lawn M to summarize and they will finance it through PNC uh for a 5e lease okay this is how we traditionally buy Al lawn was yes and we will be having another one of these soon with more equipment so see are we
taking this under advis when we mov forward today is there any reason not to John No the contract's been selected and is ready for award is that correct Mar correct the money's there we need a motion we got to have our lawn working okay so that's that's all that's
one of the [Music] same to commissioner thank you the approval of a quote of CH least find BP is eBay that quote submitted release of green
master to triflex hybrid 3 320 M for 5 years in accordance with the m State contract fa16 pricing a yearly pricing of 10,300 to the least 51,500 so move Mo
maid seconded all in favor there's a motion get on thank you one question I had before you go so it says pages to sign in this one where three commissions are signed right
but I Noti some of these Pages only require one in ch so be chairman only yes pleas okay I don't want to leave it outside very okay okay anything else Marin that is all for now all right thank you thank you number 13 report of
the county director thank you thank you Mr chairman a few items um want to alert um as we approach the end of February it is the time r Robert Pearson will be retiring his last day is February 28th um we'll be honoring Robert with the office party next Wednesday he'll be
before you for his exit uh discussion as well uh my next announcement is for the general benefit including eventually uh maintenance who give more Direction on I heard from the uh supre Superior Court p uh Tri court security Personnel that the
Caren re trial is again expected to um start again on about April 1st um they're a waiting directions on the Court's buffer zone as before but it's likely another buffer zone will be put in place which will impact parking behind the registry of deeds they're
also expecting a large juror pool to be solicited for this trial as many as 200 a day four or five days um again a tremendous amount of people coming in and out of that building for a relatively short period of time is impactful uh you add in the parking we
could be looking at something that require a lot of patience um more on this later but I want to let people know I heard from the torts this week um and I will share with more information regarding the logistics with uh our maintenance division shortly before the event uh begins onor above April
1st uh for the commissioner's information next week uh your budget schedule continues you'll have three more budgets before you the registry of deeds engineering and the treasur ls speaking of the budget I just wanted
to announce that pursuing to statute um the uh posting public posting of public hearing for this uh FY 26 budget proposal has been placed in The Patriot Ledger um the public hearing will be March 12th 2025 at 1 pm and it's
required by the law um commissioner shade mostly for your benefit because I know commissioner stady is fully aware um we have been in touch with a vendor who uh works on state grants to um help with ing stations um the name of the firm is Port
energy um the president of that firm is looking to come before the Commissioners next um Wednesday with your commit will place them on the agenda so that they can uh share their um their plan their project as they have commissioner stady and I with with this board and its full
to get your agreement on proceeding with their scope of work and their intentions to what what do they do what do they do for us I'm not going to pay so they're going to they're going to um go to on our behalf examine our electricity uh Records uh for sites that you'll determine and then evaluate uh the
viability of placing electric vehicle charging stations at those locations okay um to date the Commissioners have provided an approval for one site that is the site behind the registry of deeds um this is a grant program through the state I want to compliment commissioner stady who's been very um steadfast on
this he's been helpful getting this particular vendor in front of us and they would like to appear next Wednesday okay great it would be a good thing um my understanding is there's no CA no cause it's to a grant and my understanding too is that it could
possibly generate revenue for us so it's kind of a win-win the like fear I have is that we don't want to delay too much because federal funds going cut back in but we'll do question well I think there's no questions coming did I
tell you last week that uh at the Elks club in quinsey which has its own function hall they put in six 12 units two six they look like pumps these guys work with quiny they're already working they did City quiny yeah okay so
it was the first time I've ever seen them yeah and I I noticed when there's a function they're always in use I also notice when there is an function the location I building in a in a high residential high neighborhood and people are coming over using night at
the air expense so I think it's a I think it's a win-win well it is help people up because right it's it's good it's G to be good I think there's got to be a shortage in them now what I ask politely what's next week's schedule look off in we have what budgets are
coming in uh excuse me again register Deeds right engineering and treasury treasure and we have the uh gathering for Robert yes sir is that before or after our meeting oh we haven't detered yet okay I'm going to be running a little bit tight I have an engagement at
the local in Canton okay speaking at preference so probably I'm going to be like coming in around quarter one um I didn't want to miss Robert's thing but I mean you know um um so we move things earlier it might work no if we could do it like later
great yeah thing like what do you mean move well the scheduled um Commissioners meeting is usually at 1:00 EV prior to that so we move the commission meeting you're saying to that might work better oh okay we could do that yeah
that' be great let's to meet at 2 o' all right I I'll secure the with the commissioner you want have some time for robing people to yeah oh that'd be terrific all right is that okay with you absolutely if you don't want if you don't if you don't want to crowd the agenda and push them off for another
week that's okay gentlemen maybe put them off for a week should problem very good all right um all right any other before we get on Direct also um next item um our building management system project um is
beginning this week at deam District Court uh The Firm from automated Building Systems Jacob Cera has reached out to Mr mcgaan who is our uh facility coordinator um he wants to start lay down some issues which will not be impactful to um day-to-day operations
this Friday this Thursday and Friday I spoke to John this morning uh we're still trying to coordinate the Corey checks for the construction to um allow them full access to the facility so that uh that will happen shortly after this week but I just want to let the Commissioners know that project is under way it's expected to go at least a
couple of months um and of course we'll be working with the courts during this process to make sure it's not impactful it's a very very meaningful uh project I I wanted to alert the Commissioners that you know when um when you prepare budgets you you you we were instinctively always looking to look
back what we did last year versus what we intend to do next year and try to find the money for any increases but occasionally it's important that you look at ways to save money uh this project was always intended to be a capital project that would yield tremendous operational savings um in
this case we spend nearly a million dollars a year across the board with all our utility costs between electricity natural gas and so forth um after speaking with this vendor and we're only talking one building right now he he said the minimal amount you can expect
to save annually on your utilities is about 25% it can go higher um so at a base rate in in debt of district for which is about $997,000 a year that's a that's a chunk of money and as we find a capacity to expand this tool into all
our buildings you can quickly see the the multiplier effective savings and that's every year that we will be saving on on uh utilities going forward it's a tremendous tool I look forward to at least this initial deployment and the savings coming down the road but I think it was a smart move by the commission is
to invest the AR for fy2 as commissioner uh Shay indicated we reive the resignation of our assistant uh golf director golf pro Dana uh he's resigning effective March 7th we'll work with Carl obviously to expedite the
posting get the job description finalize it up without delay uh the plumber as we vot as you voted earlier um is leaving effective uh 221 the position has been posted it's on our website another job um search areas
that we commonly use we bring forth candidates to and finally I just want to let the Commissioners know I spoke to with Renee Davis from CZ formerly Po and Sullivan our FY 24 audit will commence next week um the two principls will be contacting
Joe diori at the treasur office to begin review uh um financial statements um this will be followed up by visits by this team and others to the registry of deeds W Recreational facility and the agricultural School more on that later but I'm expecting the visits to be
sometime in March possibly around March 10th weeko that is all I have right now Mr thank you any questions director any further questions answer
them as we go along okay seeing none number 14 emergency items topics the chair did not reason anticipate would be discussed uh I have none other than the comment that
uh we're into budgets we did three today we taken them under advisement uh I like to think of the budget document as a living breathing thing and uh we work on it and uh
everything's on the table so to speak so we'll go from there sir I'll take a motion toour all right I move weour at at 250 motion made in seconded all in favor I thank you very much we are adjourned
we have a regular meeting next week thank you thank you going to school